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Home My WebLink AboutP&Z Packet 3.3.16.pdfMINUTES PRELIMINARY PLANNING AND ZONING COMMISSION FEBRUARY 18, 2016 – 7:00 PM – FORMAL EMMA HARVAT HALL – CITY HALL MEMBERS PRESENT: Carolyn Dyer, Charlie Eastham, Ann Freerks, Mike Hensch, Phoebe Martin, Max Parsons, Jodie Theobald MEMBERS ABSENT: STAFF PRESENT: Sara Hektoen, Bob Miklo OTHERS PRESENT: RECOMMENDATIONS TO CITY COUNCIL: By a vote of 7-0 the Commission recommends that Council forward a letter to the Johnson County Board of Adjustment recommending that the application by Steve Fangman, for a conditional use permit to allow a roofing and snow removal business located at 4860 American Legion Road SE, be approved subject to the term of expiration in ten years and that all materials and equipment associated with the business be stored in the accessory structures identified on the site plan. CALL TO ORDER: Freerks called the meeting to order at 7:00 PM. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There were none CONDITIONAL USE ITEM (CU16-00001): Discussion of an application submitted by Steve Fangman for a conditional use permit for a home business (roofing and snow removal) for property located at 4860 American Legion Road SE in Area B of the Iowa City/Johnson County Fringe Area. Miklo began the staff report sharing that this property is in the county but it is in the fringe area and just east of the Iowa City growth area. Miklo showed a map of the area. The County requires a conditional use permit for home based businesses, in this case it is a roofing and snow removal business that has been in operation for 10 years when they first received a conditional use permit. At the time of the first conditional use permit issuance, the City recommended there be a 10 year time limit on that permit in the event that the City were to grow out into that direction. That permit is expiring in March and the applicant is requesting a renewal. The subject property is zoned Agricultural with one dwelling structure and three out buildings. Miklo stated that the City has not grown out into that direction and Staff does not believe it will within the next 7-10 years. Therefore Staff is recommending approval of this home based for a period of 10 years. At that time it could be renewed or if the city grows out and it is a concern it could not be renewed. Planning and Zoning Commission February 18, 2016 – Formal Meeting Page 2 of 4 Staff recommends that Council forward a letter to the Johnson County Board of Adjustment recommending that the application by Steve Fangman, for a conditional use permit to allow a roofing and snow removal business located at 4860 American Legion Road SE, be approved subject to the term of expiration in ten years and that all materials and equipment associated with the business be stored in the accessory structures identified on the site plan. Martin asked what would happened if the Commission did not approve this application, would the applicant still be able to receive the conditional permit. Miklo explained that is the City does not approve it, the County ordinance states that they must get a super majority from their Board of Adjustment. Eastham asked if in the future there is residential development, and with the new Hoover school site just to the west of this area, or if the property is annexed into Iowa City, is there a zoning designation for that business that would allow the owner to continue. Miklo replied that if this property were annexed into the City this level of business would require Intensive Commercial (CI-1) zoning. He is unsure, but suspects this would not be an area where the City would want Intensive Commercial zoning. That would be decided at the time of annexation. Freerks noted that she is familiar with the property and it is well maintained and does not look like a commercial business property. Freerks opened the public hearing. Seeing no one, Freerks closed the public hearing. Eastham moved that the Commission recommends that Council forward a letter to the Johnson County Board of Adjustment recommending that the application by Steve Fangman, for a conditional use permit to allow a roofing and snow removal business located at 4860 American Legion Road SE, be approved subject to the term of expiration in ten years and that all materials and equipment associated with the business be stored in the accessory structures identified on the site plan. Martin seconded the motion. Parsons asked where the new school would go and what the proposed construction time for that new school would be. Miklo indicated the location on the map and believes the construction of the new school will start in the next year or so. A vote was taken and the motion carried 7-0. CONSIDERATION OF MEETING MINUTES: JANUARY 21, 2016 Hensch moved to approve the meeting minutes of January 21, 2016. Theobald seconded the motion. A vote was taken and the motion passed 7-0. Planning and Zoning Commission February 18, 2016 – Formal Meeting Page 3 of 4 PLANNING AND ZONING INFORMATION: Miklo noted that four of the Commission members had signed up to go to the Iowa State Extension Service planning and zoning training in Cedar Rapids on April 6. He will provide more information prior to that meeting. Miklo also thanked the Commissioners that attended the workshop earlier that evening on the Riverside Drive improvements, there is a lot of public interest in that project. Miklo also stated that the City is reviewing proposals from 12 consulting firms to do the final plan for the Riverfront Park. They hope to select a consultant this spring and finalize those plans so work on the park can begin. Miklo pointed out that the budget being considered by Council includes funding of consulting services to work on a form-based code or the “missing middle” that has been discussed with the South Plan. Theobald mentioned that Miklo, Dyer, Howard and herself went to hear Ed McMahon’s presentation in Cedar Rapids. He made the point that appearance and aesthetics are important in creating a sustainable community. She said that McMahon had shared examples of even big chains fitting into the character of city and even locating in historic buildings. He presented examples a Wal-Mart and Target being located in a downtown with apartments on the upper floors. Miklo said that there the presentation is available on the web and that he would send the Commissioners links if they would like to watch it. ADJOURNMENT: Martin moved to adjourn. Parsons seconded. A vote was taken and motion carried 7-0. PLANNING & ZONING COMMISSION ATTENDANCE RECORD 2015 - 2016 FORMAL MEETING 3/19 4/2 4/16 5/7 5/21 6/4 7/2 7/16 8/6 8/20 9/3 9/17 10/1 10/15 11/5 11/19 12/3 1/7 1/21 2/19 DYER, CAROLYN X X X X X X X X X X X X X X X X X X X X EASTHAM, CHARLIE X X X X X X O/E X X X X X X X X X X X X X FREERKS, ANN X X X X X X X O/E X X X X X X O/E X X X O/E X HENSCH, MIKE -- -- -- X X X X X X X X X X X X X X X X X MARTIN, PHOEBE X X X X X X X X X X X O/E O/E X O/E X X X X X PARSONS, MAX -- -- -- X X X X X X X X X X X X O/E X X X X THEOBALD, JODIE X X X X X X X X O/E X X X X X X X X X X X INFORMAL MEETING NAME TERM EXPIRES 3/15 5/18 DYER, CAROLYN 05/16 X X EASTHAM, CHARLIE 05/16 X X FREERKS, ANN 05/18 X X HENSCH, MIKE 05/19 -- X MARTIN, PHOEBE 05/17 X X PARSONS, MAX 05/19 -- X THEOBALD, JODIE 05/18 X X KEY: X = Present O = Absent O/E = Absent/Excused --- = Not a Member