HomeMy WebLinkAbout12-14-2016 Parks and Recreation CommissionIowa City
Parks and Recreation Commission X
Wednesday, December 14, 2016 — 5 p.m._-,. ,
Robert A. Lee Community Recreation Center — Meeting Room B
220 S. Gilbert St.
ITEM 1. CALL TO ORDER
ITEM 2. STAFF INTRODUCTION —JOYCE CARROLL, PROGRAM SUPERVISOR, ARTS &
SOCIALIZATION
ITEM 3. APPROVAL OF MINUTES
ITEM 4. PUBLIC DISCUSSION OF ANY ITEMS NOT ON THE AGENDA
ITEM 5. COMMISSION OFFICER ELECTIONS —JULI SEYDELLJOHNSON
ITEM 6. RIVERFRONT CROSSINGS PARK, PHASE 1 DESIGN REVIEW — PATRICK
ALVORD, CONFLUENCE
ITEM 7. EAGLE SCOUT PROJECT REQUEST POLICY AND PROCEDURE — JULI SEYDELL
JOHNSON
ITEM 8. 2017 PARKS & RECREATION FEES AND CHARGES — CHAD DYSON
ITEM 9. REPORT ON ITEMS FROM CITY STAFF
a) Recreation Division Superintendent — Chad Dyson
b) Parks Division Superintendent —Zac Hall
c) Parks and Recreation Director —Juli Seydell Johnson
ITEM 10. CHAIRS REPORT —CLAY CLAUSSEN
ITEM 11. COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS
ITEM 12. ADJOURN
MINUTES DRAFT
PARKS AND RECREATION COMMISSION
NOVEMBER 9, 2016
RECREATION CENTER — MEETING ROOM B
Members Present: Suzanne Bender, Larry Brown, Clay Claussen, Wayne Fett, Cara Hamann, Lucie
Laurian, Paul Roesler, Joe Younker
Members Absent: Maggie Elliott
Staff Present: Juli Seydell Johnson, Chad Dyson, Zac Hall
Others Present: Dell Holland
CALL TO ORDER
Chairman Claussen called the meeting to order at 5:00
OTHER FORMAL ACTION:
Moved by Fett, seconded by Brown to approve the October 12 2016 minutes as written Passed 6 0
(Elhott, Laurian & Roesler absent).
PUBLIC DISCUSSION
None
Roesler arrived at 5:02 p.m.
WELLMARK FOUNDATION 2016 — JULI SEYDELL JOHNSON
In May of 2016, Neighborhood Services staff applied for a Wellmark Foundation Matching Assets to
Community Health (MATCH) Grant to fund the installation of a multiuse sports court in Wetherby Park.
A multi -use sports court offers options for basketball, soccer/futsal, pickle ball etc. Seydell Johnson
announced that the Wellmark Foundation approved the application in August of 2016. The MATCH
request is $75,000. Community Development Block Grant (CDBG) funds identified for "Neighborhood
Improvement' was pledged as the required $75,000 matching funds. Additional CDBG funding will be
made available to cover any amount over the $150,000. The City Manager needs to authorize the
execution of the MATCH Grant. Moved by Younker, seconded by Fettto authorize the City
Manager to execute the Certification of Matching Funds for the Wellmark Foundation Matching
Assets to Community Health (MATCH) Grant awarded August 25 2016 Passed 7 0 (Elliott &
Laurin absent).
Laurian arrived at 5:06 p.m
PARKS AND RECREATION COMMISSION
November 9, 2016
Page 2 of 6
RECYLING IN PARKS AND FACILITIES — JENNIFER JORDAN
Jennifer Jordan, Recycling Coordinator for the City of Iowa City, was present to discuss options for
recycling in parks and event facilities. Jordan said that there are currently limited recycling options in
place at the Napoleon Softball Complex and Kickers Soccer Park. She has recently been working with
Wittsle Paisley, Event Service Coordinator at The Park Lodge at Terry Trueblood Recreation Area, to
determine the amount of recycling that is accumulated during special events. At this time staff takes
recycling to the dumpster from the lodge and Jordan picks it up. She said that while this cannot continue
in this manner, it has provided important information such as the amount produced during an event.
Jordan went on to address some of the barriers of recycling. She noted that at larger events it is necessary
to have staff at the containers to make sure that items are disposed of in the correct receptacles. It is also
necessary to sort through the bins to make sure there is no contamination. She also mentioned that the
bins can be quite costly. She referred to the Big Bellies that have been placed downtown which cost
$8000 per unit. Jordan talked about different options for containers, mentioning that there are some clever
options out there. She mentioned that there are locations that have held design contests. She also
mentioned that those removed from downtown could be repurposed to use as recycling containers. She
went on to talk about how to move forward with recycling in the parks. She suggested that perhaps the
department start by placing them in the busier parks such as City and Wetherby Parks and Terry
Trueblood Recreation Area. She said that as most park waste comes from beverage containers, perhaps
staff considers starting with bottle recycling bins. Laurian asked if the bins that were removed from
downtown could be retrofitted to only accept bottles. Jordan said it may be possible. Other ideas were
discussed such as possibly offering fundraising opportunities for affiliate groups through recycling.
Claussen said that when at a tournament at Napoleon where there were recycle bins available, he saw
much less trash lying around. Brown asked what staff thinks this will cost in additional staff time. Hall
didn't have an answer other than to say that at peak park use times, his staff visits the parks twice a day to
pick up garbage. Bender suggested that perhaps the purchase of a Big Belly would be warranted for Terry
Trueblood Lodge considering the amount of recycling generated from events held at the facility. Roesler
asked if any recycling efforts are planned for the fanners market. Jordan noted that staff currently
collects compost from vendors. Again, however, she stated that due to the size of this event, it would be
necessary to have staff present at the bins to make sure that the items are going into the correct containers.
They would also have to be sorted at the end of market and then picked up and disposed of. Jordan
suggested that perhaps signage be in place at the market, as well as the parks, letting patrons know that
they are to take home with them anything that they bring into the market/park. Laurian said she didn't
know if asking market patrons to do this would be feasible but does agree that it is a good idea for the
parks. Seydell Johnson assured commission that even with these barriers, staff will move forward with a
recycling plan for parks and event venues. She and Jordan will continue to find creative ways to meet
these challenges
POLICY FOR MEMORIAL TREES BENCHES AND PARK FURNISHINGS — JULI SEYDELL
JOHNSON:
Seydell Johnson noted that donations for memorial trees and bench installations have become more
popular in recent years. In 2016 nine trees and eight benches have been planted/installed through
memorial donations. With this increase, it was determined that a policy needs to be created. Therefore,
Seydell Johnson put together a draft policy for commission review and discussion. Some of the highlights
include placing deadlines on when an item needs to be purchased to be planted/installed that same year.
For instance, trees that are donated between May 1 and September 30 would be planted during the months
of September and October. Benches donated by March 30 of each year would be installed in the
summer/fall of that same year. Plaques may be placed on benches only, no plaque with trees. The cost of
donating a tree is between $150-$275, a bench is $1,200 (with plaque). Seydell Johnson said that her goal
is to have an on-line program where a person can look to see where there is space available for
PARKS AND RECREATION COMMISSION
November 9, 2016
Page 3 of 6
trees/benclies, while also having the ability to look at those that are already in place including details
about who the item is to honor. Bentler noted that she recently donated a tree and that working with Rae
Lynn and the parks staff went smoothly and she is very pleased with the tree that was planted.
PARKS AND RECREATION FOUNDATION — JULI SEYDELL JOHNSON•
Seydell Johnson reminded commission that it was discussed at their April and May meetings whether or
not to move the administration of Foundation fiords to the Community Foundation of Johnson County.
She explained that currently the operation is operated through the Recreation office. A company is hied
annually to do the tax prep for the Foundation at a cost of approximately $1,200. Seydell Johnson noted
that the Parks and Recreation Foundation met in May and at the time recommended that administration of
the fund be moved to the Johnson County Community Foundation. The Community Foundation offers an
opportunity to have the funds and administration of the Parks Foundation under the larger organization
umbrella. Any fundraising for specific projects would still be up to the interested parties. She explained
that there would be two options for donations; either an in -and -out fund for items such as memorial
benches and trees for example, or an endowment fund which continues to grow. She reminded
commission that Dee Vanderhoef has already created an endowment fund at the Community Foundation
for the Parks and Recreation Department and has agreed to have fiiture donations go into that fund as
well. At this time there is $81,000 in the Foundation Account with approximately $25,000 designated for
specific uses. Laurian asked what the difference in cost is for the Foundation to have the Community
Foundation administer the funds. Seydell Johnson said there is very little difference. Discussion ensued to
determine how much of the total funds would go to the endowment fund. Laurian expressed her concern
of placing too much of the money into the endowment fund and then not having access to that if needed.
She further stated that with budget cuts coming that it may become necessary to have access to that
money. Her suggestion is to evenly split funds between the two accounts so that in the future if there is a
fundraising campaign that there would be an option to match. Bentler asked if Seydell Johnson sees this
as an emergency fund. She does not. Seydell Johnson will do an audit of the funds to get exact dollar
amounts for each account and will present at the December meeting.
Moved by Fett, seconded by Hamann to move all current Parks and Recreation Foundation funds
above those designated for specific projects along with funds for 2016 accounting to an exisfin2
endowment fund managed by the Community Foundation of Johnson County. Motion passed with
7 ayes and 1 nay (Elliott absent)
FARMERS MARKET UPDATE — TAMMY NEUMANN
A memo to Commission Members summarizing the 2016 season of the Farmers Market was included in
the packet. Neumann said that most notable this year was the addition of the ability to accept EBT
(Electronic Benefit Transfers), debit & credit cards in exchange for tokens at one centralized location.
This eliminates the need for vendors to have card readers and pay transaction fees. Accepting EBT
allows access for shoppers who are recipients of the Supplemental Nutrition Assistance Program (SNAP)
benefits. In past years, there were only three vendors who accepted SNAP. With this program in place, all
vendors who sold items that were SNAP eligible are required to accept the SNAP tokens as payment. All
vendors that attend the market accept the debit/credit card tokens. In July, another option for SNAP
recipients was added called the Double Up Food Bucks program. This allowed SNAP recipients to double
their dollars up to $10 per market. They would purchase $10 in SNAP tokens and receive $10 additional
dollars in Double Up Food Buck tokens. The Iowa City Farmers Market is one of six markets in Iowa that
utilize this program. The market sold approximately $5000 in SNAP tokens and $60,000 in debit/credit
card tokens.
Seydell Johnson discussed The Chauncey construction and how it may affect the market. She explained
that it will have little effect during the 2017 season. The developer will leave the concrete area on the
PARKS AND RECREATION COMMISSION
November 9, 2016
Page 4 of 6
west sides of the ramp open for market use. She also rioted that part of the agreement states that there will
be no construction done during market hours. Laurian thanked Tammy and market staff for their work on
making the market successful.
REPORT ON ITEMS FROM CITY STAFF
Recreation — Chad Dyson: Dyson shared that the Halloween Parade and Carnival and the Tot Master
Mash were both very successful. Approximately 800 people attended the parade/carnival.
Staff continues work on the Winter/Spring Activity Guide which will be available prior to the holidays.
Dyson reported that there was a leaking valve identified and repaired at Mercer Pool.
Dyson announced that staff member Cindy Coffin will be retiring on December 16 after 35 years with the
department. A reception is scheduled in the Social Hall on that same date from 1-4 p.m. Commission
Members were invited to attend. Cindy is the program supervisor for the Special Population Involvement
(SPI) programs. He further noted that the position has been posted with an application deadline of
Monday, November 2S.
Parks Division —Zac Hall,• Hall said that the City is in the negotiation process with a
consultant/contractor to complete a tree inventory of the City.
Hall announced that he has been contacted by the DNR regarding a Healthy Woodland Initiative grant
that they are applying for. They are looking for woodland areas within Johnson County that may need an
assessment. He said that this is a great opportunity for the City to get an idea of what sites are out there
that are not currently actively managed. The DNR has been out for the last week or so doing assessments.
Hall noted that an osprey nesting tower has been placed at the south end of the Terry Trueblood
Recreation Area. This is a project of an Eagle Scout who will attend a commission meeting in January to
share more details of the process. He worked with local bird experts as well as MidArnerican to complete
the project.
Hall said that parks staff is continuing with winterizing parks, restrooms, etc. Parks staff has been
assisting the Streets Department with leaf pickup as well.
Laurian noted that she saw a tree company truck in Iowa City removing ash trees. She wondered if this
was the start of the city-wide ash tree removal process. Hall answered that it was not. This company was
contracted by MidAmerican to remove trees to allow for utility work. Laurian asked if the City has started
removing ash trees yet. Hall reported that the process has not yet begun. He is currently working with
purchasing staff to develop a contract. He did mention that the City's first confirmed EAB tree was
removed last week. Claussen asked where the tree was located. Hall reported it came from a heavily
wooded area off of St. Anne's in Iowa City. It so happens to also be an area that the DNR included in
their assessment. Brown asked if staff sees this as an area to include a maintained path. Seydell Johnson
said that is to be determined.
Roesler asked Dyson if he has considered doing a survey of Adult Sports in the area. Dyson noted that
Jeff Sears, Program Supervisor for Adult Sports, will be conducting a survey. He also noted that
generally speaking staff has seen about a 15% decline of participants over the last several years. Sears
will be comparing our conununny and its trends with other college/university towns. He will also be
looking at alternative adult sports trends during the process.
PARKS AND RECREATION COMMISSION
November 9, 2016
Page 5 of 6
Parks and Recreation Director — Juli Seydell Johnson: Seydell Johnson reminded two commission
members that their terms are set to expire in January and to apply soon if they are interested.
Seydell Johnson announced that Amanda Opitz, the departments Communications Supervisor, will have
some duty changes that will allow her to focus more on public relations/communications for the
department. Opitz will be at the December commission meeting.
Seydell Johnson noted that the Park Master plan process is in full swing. Thirteen focus group sessions
were held over the last two weeks. Participants ranged from high school students to senior citizens. The
next step will be a larger stakeholder meeting to be held on December 1. She asked for two Commission
Members to be a part of that group. Bentler and Claussen will attend this meeting.
Other items included in Seydell Johnson's report are as follows:
The kickoff for the natural areas plan will take place on Wednesday, November 16, 2016.
Staff continues working towards a tree inventory.
The Chauncey is moving forward with construction beginning in November. She will keep commission
apprised of its progress.
A consultant selection process will begin soon for implementing the Hickory Hill Master Plan.
A new mural will replace the current one that is on the upper level of the Recreation Center.
Staff is working with SE Junior High staff to paint a mural in the tunnel at Longfellow Nature Trail. This
will be an ongoing project and will change through the years.
Consultants for the Riverfront Crossings project will attend the December commission meeting to give an
update.
Election of officers for the commission to take place at December meeting. Claussen expressed that if
there is anyone that is interested to please contact Seydell Johnson. He said that while he loves this
position, he really would like to see others have an opportunity as well.
Seydell Johnson said that consideration of an archery facility will be included in the master plan.
COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS•
Laurian announced that she is on the Johnson County Comprehensive Planning Committee. She offered
to serve as liaison if the commission would like to work together in some fashion.
Laurian reported that she had consulted with a hydrologist regarding her concerns with the City Park
master plan. Her concerns include that the pond is open into the river and that the levee around the
theatre that creates a bowl will trap water. She noted that she has seen the bowl design in flood plains fail.
She provided the commission with a summary of her concerns. In summary, she does not see the
riverbank at the ponds openings to be an erosion concern. Of concern may be the need for dredging of
the pond. They hydrologist would need more information to determine that. He reported that rainwater
will collect in the "bowl" of the stage area and said there needs to be more information about how the
PARKS AND RECREATION COMMISSION
November 9, 2016
Page 6 of 6
water will be removed from the site. Preferably it would be piped downstream. She recommended
gathering more information about what source of energy would be used to activate the pumps and make
sure they will function during major flood events. Will the theatre be able to remain open during different
levels of flooding? She said that conunission can ask the UI Flood Center to provide information about
the height of the `9evee" necessary to protect the theater and access road. She reconunends that a letter
should go to Dr. Larry Weber of the Iowa Flood Center, to request an analysis to answer the questions
presented. Based on those results, staff could determine if an open pond design is justified and decide if
the cost of pumping rainwater away from the theater and the cost of the elevated wall are small enough to
justify the "bowl' design. Seydell Johnson said that Laurian presented a lot of good questions and if the
design moves forward, they should be addressed. Laurian stated that the design should be modified.
Seydell Johnson reminded commission that there is no money in the capitol plan right now for this project
to move forward. Laurian said she is not convinced that the firm did a hydrology study. Fett stated that it
has been his experience that these types of concerns are best addressed at the design phase. Claussen
agreed that with the "bowl" design, the water will accumulate and stay in that space. Laurian said she will
hang on to this information so that in another year or two the Flood Center could be asked to do an
analysis.
ADJOURNMENT:
Moved by Bender, seconded by Fett to adjourn the meeting at 626 p.m. Motion passed 8 0 (Elliot
absent).
PARKS AND RECREATION COMMISSION
November 9, 2016
Page 7 of 6
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
NAME
n
e
ry
'y
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en
to
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C
ny
P
rl
M
N
~
ti
O
V
rl
N
P
EXPIRES
e
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Suzanne
1/1/17
X
X
X
X
X
X
X
X
X
X
X
X
Bentler
David
111115
X
O/E
Bourgeois
Larry Brown
1/1/18
X
O/E
X
X
O/E
X
X
X
X
X
X
X
Clay
1/1/18
X
X
X
X
X
X
X
X
X
X
X
X
Claussen
Maggie
1/1/17
X
X
X
X
X
O/E
X
O/E
X
X
X
O/E
Elliott
Wayne Fett
1/1/19
*
x
*
X
X
X
X
X
O/
X
O/E
X
E
Cara
1/1/16
X
X
O/E
X
X
X
X
X
X
X
X
X
Hamann
Lucie
111115
X
X
X
O/E
O/E
X
X
O/E
O/
X
X
X
Laurian
E
Paul Roesler
1/1/18
X
X
O/E
O/E
X
X
X
X
X
O/E
X
X
Joe Younker 1/1/16
X
X
X
X
X
X
X
OIE
X
X
OE
X
KEY: X = Present O = Absent O/E = Absent/Excused
NM = No meeting LQ = No meeting due to lack of quorum
* = Not a member at this time
I -ITV OF IOWA CITY
To: Parks & Recreation Commission Members
From: Juli Seydell Johnson, Director of Parks & Recreation
Date: December 8, 2016
Re: Riverfront Crossings Park — Phase 1 Design Review
Commission Role:
Provide feedback and recommendations for completion of Phase 1
park design.
Background:
• Parks and Recreation staff members have been working with a
design team from Confluence to create a design for a riverfront park
development at Riverfront Crossings Park.
• A public meeting was held at the park on October 2, 2016.
Approximately 35 residents attended and provide feedback for the
park design.
Project Timeline:
Phase 1 of park design is nearing 60% design completion. Plans are
for construction to take place during summer -fall 2017.
220 S. Gilbert Street • Iowa City, Iowa 52240-1632 • (319) 356-5100 • FAX (319) 356-5487
Date: December 7, 2016
To: Parks Commission
From: Juli Seydell Johnson, Director of Parks and Recreation
Re: Eagle Scout Project Request Policy and Procedure
(-.ITV' OF 1 ONVA C I TY
Commission Role:
• Provide consideration and recommendation to proposed policy and process for Eagle
Scout projects.
Background:
• Iowa City Parks & Recreation receives a number of requests from Eagle Scout
candidates to place projects in the park system.
• Staff would like to update the policy and procedures used for these projects in order to
streamline the process and ensure better service to the requesting parties.
Project Timeline:
• Proposed policy and process to be in place and available on City website by January 1,
2017.
Attachments:
• Proposed Eagle Scout Project Process and Guidelines
220 S. Gilbert Street • Iowa City, Iowa 52240-1632 • (319) 356-5100 • FAX (319) 356-5487
DRAFT
City of Iowa City Parks & Recreation - Eagle Scout Project Process and Guidelines
Process:
I. Scout submits Eagle Scout Project form to Parks & Recreation Department.
2. Scout meets with Parks & Recreation Director, or designee, to discuss project scope, timeline
and location.
3. Scout presents project to Parks Commission at a regular meeting for review and
recommendation.
4. Project proceeds only after approval from Parks & Recreation Director.
Guidelines:
I. Projects must be fully funded and volunteer labor arranged for by Eagle Scout Candidate.
2. Project must meet a public park need and be compatible with other uses of the park in which it
is placed.
3. Project location determined by Parks & Recreation Director. Location approval based upon:
a. Safety considerations for park users.
b. Access for continued maintenance.
c. Access for use by public.
d. Integration with existing and planned park amenities.
e. Integration with overall park facility master plan.
f. Availability of parking, if applicable to project.
4. Project construction plans must meet all applicable City building codes.
5. Projects must not create a safety hazard in a park.
6. Construction materials must be approved by Parks Superintendent or designee and must be of a
quality/grade similar to other structures with the park system.
7. Utility locates must be made and marked before excavation or digging takes place.
8. The Parks & Recreation Department may take pictures of project, scout and volunteers for use
in City publications and social media outlets.
Date: December 1, 2016
To: Juli Seydell Johnson, Director of Parks & Recreation
From: Chad Dyson, Superintendent of Recreation
Re: Parks and Recreation Fees and Charges
Commission Role:
Provide review, recommendations, and approval
CITY OF 1 0 W A CITY
Background:
The City Code requires the Parks and Recreation Department to submit a schedule of
fees and charges every year for approval by the City Council. The Parks and Recreation
Commission annually reviews and approves fees and charges for all Parks and
Recreation Department services and programs.
Recommended changes in the fee schedule include the following:
• All program rates increased by 3%.
• Room rental rates at the recreation centers increased by 3%.
• Increasing the community garden plots from $25 to $25.75
• Increasing the park shelter fees from $14-$104 to $16.50-$107
• Raising the minimum hourly rental of the Park Lodge from $50 per hour to $60
per hour
• Increasing the farmer's market stall fee from $14/$16 per market to
$14.50/$16.50
• Increasing pool passes, annual and 30 day by 3%.
• Increasing aquatics programs lessons by 3%. Private lessons reduced from 8
lessons to 6 lessons per session to allow for once per week offerings.
• Daily admission for pools will remain unchanged at $4 to stay consistent with
other area pool rates.
• Increasing ball field and soccer field rental rates by 3%.
• Increasing the potter's studio punch pass from $200 to $210
• Increasing rates for gym rentals at Scanlon Gym and decreasing rates at Grant
Wood Gym and Robert A. Lee Gym. Price comparisons and low rental rate
justify decreased rate for these two gyms.
• Increase dog park daily fees and passes by 3%.
• No increase to City Park ride fees.
• Increase Cemetery fees by 3%.
220 S. Gilbert Street • Iowa City, Iowa 52240-1632 • (319) 356-5100 • FAX (319) 356-5487
City of Iowa City
Parks and Recreation Department
Fees and Charges
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Advertising Fees
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0.50
0.5U 0.50 0.5i
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Farmers
4"t
Misc. Sale of Memh
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7-12
7-12
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12.50l1d.00
12.50/14.00 13.00/15.00 14.OWifi.O(
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10520200
Roc. OperationsBuiMin9/
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-War Rm/Khch/Craft Rm
30.00I
30.00
30.00I
30.00I 30.00I 30.0'
-Social Hall
70.00
70.00 70.00 70.00
Gymnasium
40.00
45.00
45.00 45.00 45.00
-Ralf Court
FII
70.00
75.00
75.00 75.00 75.00
- u Court
-Sport team practice (112 cour
10520200
Rea Center Operations
382400
Locker Rentals
-Daily (coin operation)
-Sc, Months
-Replacement key
Scanlon Gym
346100
Admissions
10520264
-Tot Time
10520264
Scanlon Gym
346700
Special Events
-Birthday Parties
10520264
Scanlon Gym
382200
Building/Room Rental
-Gym
-Mercer Mlg. Room
-P&G Room
-Wellness room
_
-Gym Sporting Event
Grant Grant Wood��
105®
382200
Building/Room Rental
-Sport team practice (112 court)
- _....
-Parties
Social Programs
346400
Lessons
L10520420
10520420
Social Programs
_�
363910
Misa Sale of Merch
10520430
Cultural Programs
34 W
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10520430
Cultural Programs
346300
Potters Studro Pass
10520460 IS.ummer
Camp
Aqutics Instruction
346400
346400
Lessons
1052020
Lessons
-Red Cross
-Pnvale
-Custom Private
-Adult Lessons
-Lifeguarding
-Water Safety lost. (40 It
541
Res Center Pool Oper
346200
Punch Pass
0541
Rae Center Pool Oper
346300
Pool Passes
-Annual Pass
541
-Summer Pass
541
-Monthly Pass
541
Roo Center Pool Oper
382200
Building/Room Ren
542
Mercer Prk Pool Oper
346100
Admissions5d2
Meurer Prk Pool Oper
346200
Punch Pass542
tMemer
Mercer Prk Pool Oper
346300
Pool PassesAnnual-Summer
Pass
-Monthly
Pass542
Mercer Prk Pool Oper
382200
Building/Room Rent543
City PaMCity Poo
346W0 Admission543
City Park Pool Door
346200 Punch
Pass543
City Park Pool Oper
346300 Pool
Pass-AnnualPass
543
City Park Pool Oper
-30
Day Pass
10520620 SPI Clubs and Special Event 346500 Ent Fees
P ry
10520620 SPI Clubs and Special Event 345600 Chartered Bus Trips
10520620 SPI Clubs and Special Event 346400 Lessons
1.50
$1.50
$1.50
1
85.00
90.00
90.00
80.00-95
40/70
45/75
46175
45
22
35.00
40.00
4000
an
0
32.OD
32.00
3200
32.00
24.00
36.00
36.00
36.00
36.00
75.00
9000
34.00
34MO
34.00
34.00
34.00
00.00
100.00
100.00
135.00
135.00
25.00
12500
125.00
14n fin
In no
28.00
28.00
30.01:
194.00
194.00
208404
16.00
18.00
19.00-36.00
76.00
75.00
76.00
4.00
4.00
4.00
28-00
28.00
30.00
194.00
194.00
208402
16.00
18.00
19 on-36 nn
2600 28.00 28.00 30.00 30.00
86.00 194.00 194.00 208-402 208-402
69.00 1800 18.00 19.00-36.00 19.00-36.UO
1 13.00 14.00 14.00 1400
7-$22 $7-$22 $8-$23 $8-$23 $8423
75.00
45.00
0.75
60.00
30.00
45.001
28.00
25 001
31,00
214.00-414.00
19.50-37.00
75.00
4 00
31.00
214.00-414.00
19.50-37.00
75.00
2.00-4 00
31.00
214.00414.00
19.50-37.00
14.50
City of Iowa City
Parks and Recreation Department
Fees and Charges
Clubs and _Special Event 362100 Contrib & Donations
Activities 346400 Lessons $16-$21
_�
Ih Spons Programs 346400 Lesson 20.00-46.00
t Sports Programs 85.00J90.00
105.00d00. 00
M
10630200 Parks Ops
321 DD Lentl Rental- Garden Plots
21.00
21 00
0
r
t
'
-
8Main1
10530200 Parks Ops 8 Msinl
382600 Theatre/Stage Rental
25-100lhr
25400/hr
22
25-100/hq
22D0
50-100lhr
23.00
25.00
25.75
10530200 Parks Ops 8 Maint
382703 Reservations
50-150 hr
50-150 hr
51.50-154.50
-Park Shelters
14-52/5hr
14-5225hr
14-5Z5hr
14-52/5hr
16-104/5hr
16-104/4hr
16.50-107.00
- City Park parking
trail fee
60.00
60.00
60.00
60.00
-walklevent
25.00
-walk/event deposit
150.00
10530200 TTRA
382700 Reservations
100.00
-Lodge
-Rental CommissionlMorina
40-1000
50-1500
54-1500
54.00-2000D0
10530200 Ashton House
382700 Reservations
167.00
16T00
167.00
16].00
1 67.00
40-050
50.00-500.00
10530211 Ball Dlemonds
382100 Tourn_ Fees (land renta0
-Out of town
21.00
21.00
23.00
25.00
30.00
3000
31 00
-Local
-Lights
13.00
13.00
14.50
15.00
20.00
20,00
21.00
10530211 Ball Diamonds
382700 Reservations
12/hr
13/hr
13.50/hr
13.50/hr
15.00
15.00
16.00
-Field Rental Local
9.25Ihr
9.25mr
10.50/hr
11.00
15.00
15.00
-Field Prep Local
22.00
22.00
23.00
25.00
30.00
16.00
-Lights
I2lkr
13/hr
13.50/hr
13.501hr
15.00
30.00
15.00
31.00
-Field Rental Out of Town
10.50/hr
12Ihr
13S
13.50
18.00
16.00
-Field Pre Out.hisvn
2675
27.75
27.75
18.00
19.00
29.00
35.00
35.00
36.00
10530212 Soccer
382700 Reservations
-Fleld Renral Local
10Ihr
18/hr
19/hi
19/hr
2lhr
20/hr
21Ihr
-Out of towrdgam a nonlourn
24/hr
24/hi
25Ihr
25Ihr
25/hr
25mr
2lhr
-Crass Country event
10530212 Soccer
382100 Tourn. Fees (land mma0
250 00
10530212 Soccer
-Out of town
-Local
28/hr
28/hr
291nr
291hr
30/hr
30/hr
31/hr
22/hr
231hr
23Ihr
25Ihr
25Ihr
25Ihr
10530201 Cry Park Rides
M600 Admissions
Single Ticket
0.75
0.75
0.75
1.00
1.00
1.00
1.00
-Punch Pass
6.00
600
6
8.00
8.00
8.00
10530221 Dog Palaa
348100 Atlmissl
8.00
-Annual Tags
30-110
30-110
35-115
35-115
40-135
40-135
41,00-139.00
-Daily Tags
5.00
5.00
6.00
6.00
6.00
6.00
51.00-98.00
-Secial Events
50-95
9300-257.50
10540100 Cem�
348890 Charges for Services
80-200
80�200
80-200
90.250
392100 Sales of Land
90-250
93.00-257.50
-Interments
100-1000
100-1000
100-1000 100-t00D
125-1100
125-1100
130.00-113500
-Lot Sales
KO.1600
200-1600
200-1600 200-1600
300-1600
300-1600
310.00-1650.00
Iowa City Parks & Recreation Commission Packet
Upcoming Events
December
January
December 14, 2016
• December 10, Holiday Farmers Market, 8 am-lpm, Robert A. Lee
• December 14, Winter/Spring registration begins.
• December 17, Winter Solstice Special Event at TTRA
• December27-29, Winter Break STEAM Camp, Robert A. Lee
• January3-4, Winter Break STEAM Camp concludes, RobertA. Lee
• January 9-11, Special Olympics Winter Games, Dubuque, IA
• January 18, High School Basketball league, Alexander Elementary
Future Commission Items
January 11, 2017
• Discussion of Communications Plan —Juli Seydell Johnson & Amanda Opitz
• Dakota County Public Health — Smoke Free Parks Initiative
• Eagle Scout Project Presentation -
® Iowa City Parks and Recreation Commission Packet I City of Iowa City
Status — Previous Commission Items and Discussions
+ May Commission Meeting
➢ Chauncey Swan Park
Development Agreement distributed to commission members on 5-13-16.
• Development Agreement finalized. Construction began 11-2016.
➢ Eagle Scout Project — Gaga Pit
• Staff met with Eagle Scout on site at City Park. Determined 2-3 potential
locations. Utility locates have been requested to aid in determining final
site.
• June Commission Meeting
L Discussion of Marketing/Communication Plan —Scheduled for Jan 2016
• November Commission Meeting
Discussion of Recycling Options in Parks— Zac Hall to provide periodic updates.
IlltIowa City Parks and Recreation Commission Packet I City of Iowa City
Notable from Parks & Recreation Staff
Parks
• The Forestry division has contracted with Plan -It Geo to conduct a city-wide tree
inventory, which started in December and will continue throughout the next year.
• New this year, Horticulture has installed greenery winter plantings in the planters at
City Hall and at the Lodge at TTRA.
Recreation
• Winter/Spring program guides were delivered to schools on December 6t".
• Spring semester Customer Service staffing schedule completed, will be distributed
at December 11t" staff meeting.
• Mercer Park pool was shut down due to chemical delivery system issue. It reopened
on Monday, December 51h.
• Cindy Coffin, Recreation Program Supervisor — Special Populations Involvement,
retires on December 16t'. Cindy has been with the department for 35 years.
Cemetery:
Facilities:
Have sold a % of the niches on the Cherish Columbarium since March of 2016.
City Park Cabin Restoration Project- in council packet, public hearing on Jan 3
Baseboard installation at RALRC on Dec 12"
• Staff working on pollinator landscaping plan for west side of RALRC
Administration
• Holiday Markets were a huge success. Largest November crowd to date. Sold $1,680
in EBT/Debit/Credit tokens.
• Stakeholder Workshop and Public Open House held for Park Master Plan
Iowa City Parks and Recreation Commission Packet I City of Iowa City
Top Staff Issues
Parks
Recreation
Cemetery
Facilities
Staff is working through winter maintenance issues such as equipment repairs, snow
removal training for new staff and snow removal route changes.
Mercer Park Aquatic Center was shut down from November 30— December 4`h due
to an issue with the chemical feed system. A City High swim meet was cancelled.
In discussions with Iowa City Eels swim club regarding the future of the club. ICE is
facing membership and financial issues that will have long term implications.
Interview for the Recreation Program Supervisor —Special and Underserved
populations were held from December 7-12. We had 70 applicants and have
interviewed the top 8. Our hopes are to have an offer accepted prior to the
holidays and have the new employee start mid -January.
Finished up with leaf collection and working to get all snow removal equipment
ready for winter.
Will continue hauling leaves to City landfill through winter season.
Working through controls issues for heating at Mercer Aquatic Center
Working through pool pump prime issues for RALRC
Administration
• Contract administration and bidding for a number of project is taking place in
December and January:
o Frauenholtz-Miller Park Construction Bids
o City Park Cabin Restoration Bids
o Mercer Park Tennis/Pickle Ball Bids
o Wetherby Park Sport Court Bids
o Ashton House Landscaping Bids
o Hickory Hill Park Consultant RFQfor trail, bridge and signs.
o Happy Hollow Park Consultant Quotes for Shelter and Restroom
Design.
o Creekside Park Consultant Quotes for Master Plan
o Robert A Lee Recreation Center Consultant Quotes for Lobby
Remodel
Iowa City Parks and Recreation Commission Packet � City of Iowa City
Project Master List
Project
Timeline
Status
Facilities - HVAC Control
Multi -year Implementation for all City
Software
Buildings ($535,000 CIP)
Admin: Park Master Plan Update
October 2016 —June 2017
Stakeholder and Public Meetings
held in December.
Admin: Natural Areas Plan
October 2016 — December 2017
Kick off meeting and aerial mapping
assessment complete
Admin: Bicycle Master Plan
October 2016 -
Forestry: Tree Inventory
Project may begin July 1, 2016 ($75,000
Tree inventory has begun. Work to
Gen Fund)
continue through Spring 2017.
Ashton House - Project Green
Construction Summer/Fall 2016 ($155,000
Project being rebid fora 3 time
Reap Grant)
with bids due this winter.
Frauenholtz Miller Park
Construction Spring 2017 ($150,000 CIP)
Project bids due end of December.
City Park Cabin Restoration
Construction Fall 2016 ($200,000 CIP)
Project ready for bid. Restoration
Received $25,000 State REAP Grant
work in Spring 2017.
City Park Pool
($65,000 CIP)
Project amended to included study
of pool shell viability.
Pheasant Hill Park Renovation
Construction Spring 2017 ($60,862 CIP)
Playground purchased. Installation
spring 2017.
Happy Hollow Shelter &
Construction Spring 2017 ($150,000 CIP)
Consultant to be hired for shelter
Bathroom Upgrades
and restroom design.
Mercer Tennis Courts/Pickle Ball
($75,000 CIP, $25,000 Park Improvement
Projects ready for bid. Construction
Court & Wetherby Sport Court
Fund) (Weatherby - $75,000 Grant)
in Spring.
Riverfront Crossing Park, Phase 1
Wetlands construction & stream bank
December Commission Presentation
stabilization 2017 (Fed Grant)
Chauncey Swan Park
TBD—Park rebuild at end of building
Building construction began 11-
project.
2016. Park construction 2018.
Hickory Hill Bridge Replacement
Construction Spring 2017
Design/Engineering Being Completed
Iowa City Parks and Recreation Commission Packet I City of Iowa City
Oakland
Cemetery
FY 17 Revenue
Report
** shaded areas represent previous Syr
average
Revenue
from Lot
Sales
Lot Sale
Syr
Average
# of
Interment
s
Interments
Syr avg.
Revenue
from
Interments
5 year Avg.
on
Interments
Total
Revenue
Syr Avg, on total
revenue
July
$7,200.00
$4,790.00
9
6.0
$6,900.00
$2,632.00
$14,100.00
$7,422.00
August
$3,900.00
$7,760.00
9
8.2
$3,915.00
$4,228.00
$7,815.00
$11,988.00
Sept
$2,800.00
$5,810.00
9
7.6
$4,320.00
$3,888.00
$7,120.00
$9,698.00
Oct
$5,100.00
$6,870.00'
7
7.6
$4,250.00
$3,822.26
$9,350.00
$10,692.26
Nov
$47200.00
$6570.00
7
5.8
$2,215.00
$2,780.50
$6'415.00
$8,950.50
Dec
$1,810.00
3.6
$1,500.00
$3,310.00
Jan
$4,020.00
2.8
$1,980.00
$6,000.00
Feb
37,050.00
2.8
$1,577.00
$8,627.00
March
$5,140.00
6.0
$3,454.00
$8,594.00
April
$7,250.00
7.0
$3,294.00
$10,544.00
May
$5,530.00
7.8
$3,271.00
$8,801.00
June
$7,440.00
7.0
$3,156.59
$10,596.59
Totals
$23,200.00
$69,640.0'
41
72.2
$21,600.00
$35,583.35
$44,800.00
$105,223.35
Iowa City Parks and Recreation Commission Packet I City of Iowa City