HomeMy WebLinkAbout12-08-2016 Senior Center COmmission��
The V
Center
IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Agenda
Thursday December 8, 2016
4 p.m. — 5:30 p.m.
Room 208
Time
4 p.m.
1.
Introductions/Welcome—Honohan
2.
Minutes (November 17, 2016)
4:10-4:15
PM
3.
Public Discussion
4:15-4:20
PM
4.
Commission Assign ments—Honohan
✓ Commission Visits
Board of Supervisors—????
Call in advance to be placed on the agenda
1. Thursday, December 15, 22, 29 and January 5 and 19 at 9 AM at the
CAB
City Council—????
All meeting dates are tentative and should be checked prior to attending
1. Tuesday, January 3 and 17 at 7 PM --????
4:20-4:40
PM
S.
Review and Discussion of CMO Budget Recommendations—Kopping
4:40-4:55
PM
6.
Commission Membership —Old and New
4:55-5:15
PM
7.
Operational Overview—Kopping
✓ Update on work with Friends of The Center
✓ Nutrition Program Update
✓ Operations
✓ Programming
5:15-5:29
PM
8.
Commission Discussion—Honohan
✓ Meeting Reports
5:30 PM.
9.
Adjourn
**January 19, 2017**
Meeting Packets:
1. Agenda: Thursday December 8th, 2016
2. Minutes: Senior Center Commission, Thursday November 17, 2016
3. Staff Reports
Preliminary Minutes
November 17, 2016
MINUTES
SENIOR CENTER COMMISSION
NOVEMBER 17, 2016
ROOM 205, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Jay Honohan, Mark Holbrook, Kathy Mitchell, Margaret
Reese, Cheryl Clamon, Jack Hobbs
Members Absent: None
Staff Present: Linda Kopping, Kristin Kromray
Others Present: None
CALL TO ORDER:
The meeting was called to order by Honohan at 4:00 PM.
RECOMMENDATIONS TO COUNCIL:
APPROVAL OF MINUTES FROM SEPTEMBER 15, 2016 MEETING:
Motion: To accept the minutes as amended from the September 15, 2016
meeting. Motion carried on a vote of 6/0. Mitchell/Reese
COMMISSION ASSIGNMENTS:
Honohan will attend a city council meeting.
REVIEW AND DISCUSSION OF THE CITY OPERATIONAL BUDGET
REQUEST FOR FY18:
Kopping reported the FY18 budget was submitted to the finance department last
month.
Kopping highlighted the following budget items:
- Increase in Friends of the Center contributions to $25,000 in addition to
the Friends of the Center endowment contribution
- Funds for marketing and fundraising consultants
- Building updates to the remaining 2"d floor classrooms
- Travel to a conference in San Francisco
- New commercial grade treadmill
1
Preliminary Minutes
November 17, 2016
Work study wages; Kopping noted the building supervisor volunteer
program is now largely filled with work study students
Programming completely pays for itself and last year brought in over
$17,000 in independent contractor fees
The budget will be reviewed by the finance department and the city manager
before being reviewed by the City Council in January with final approval in
March.
REVIEW OF FY18 GRANT APPLICATION SUBMITTED TO JOHNSON
COUNTY:
Kopping submitted the FY18 Johnson County grant application and requested
$128, 000.
OPERATIONAL OVERVIEW:
Update on Development Specialist Position: Kopping reported that the
position will be posted again in January as a half time position. If no applicants
are found then she will request the position be expanded to full time. Holbrook
suggested that the position be more widely advertised at the University.
Update on work with Friends of the Center: The Friends of the Center website
is moving forward with copy and design work continuing.
Nutrition Program Update: Heritage has been asked to become a non-profit
that is no longer associated with Kirkwood. Joe Sample is working on that
transition. Kopping has a meeting set up with Heritage to discuss the various
grants available to see if any fit within the mission of the Senior Center.
Operations:
The chiller will be winterized with in the week. The elevator has been out of
service for two days. A replacement pump motor has been ordered and should
be installed early next week.
Programming:
The program guide will be coming out in early December with the first day of
registration beginning on December 14th.
COMMISSION DISCUSSION:
The next Senior Center commission meeting will be held on December 8th.
Preliminary Minutes
November 17, 2016
Holbrook left the meeting.
Kopping said she had not heard anything regarding commission appointments.
Honohan stated that he had applied for another term. Commissioner Hobbs said
he had not reapplied.
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 5/0. Reese/Mitchell
3
Preliminary Minutes
November 17, 2016
Senior Center Commission
Attendance Record
Year 2016
Name
Term Expires
1/14/16
2/18/16
3/17/16
4/21/16
5/19/16
6/11/16
6/16/16
7/21/16
8/18/16
9/15/16
10/20/16
11/17/16
Joy Beadleston
12/31/19
X
X
X
NM
O/E
X
NM
O/E
--
--
--
--
Cheryll Clamon
12/31/18
X
X
X
NM
O/E
X
NM
X
X
X
NM
X
Jack Hobbs
12/31/16
X
X
O/E
NM
X
X
NM
X
O/E
O/E
NM
X
Mark Holbrook
12/31/18
X
X
X
NM
X
O/E
NM
X
X
X
NM
X
Jay Honohan
12/31/16
O/E
X
X
NM
X
X
NM
X
X
X
NM
X
Kathy Mitchell
12/31/19
X
X
X
NM
X
X
NM
O/E
X
X
NM
X
Margaret Reese
12/31/17
X
X
X
NM
O/E
X
NM
X
X
X
NM
X
Key: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
-- = Not a member
12/07/2016 09:39 (CITY OF IOWA CITY IP 1
KKromray YEAR TO DATE REPORT glytdbud
FOR 2017 99
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED HNC/REQ BUDGET USED
10570100 Senior Center Administrations
336110 Johnson County
-59,224
0
-59,224
-29,612.00
.00
-29,612.00
50.0%
346600 Membership Fees
-69,000
0
-69,000
-26,055.00
.00
-42,945.00
37.8%
356200 Permit Parking
-25,200
0
-25,200
-9,480.00
.00
-15,720.00
37.6%
362100 Contrib & Donations
-60,000
0
-60,000
-2,469.00
.00
-57,531.00
4.1%
363910 Misc Sale of Merchandise
-5,400
0
-5,400
-3,445.91
.00
-1,954.09
63.8%
369100 Reimb of Expenses
-20,600
0
-20,600
-703.00
.00
-19,897.00
3.4%
369300 Cashier Overages
0
0
0
-.11
.00
.11
100.0%
382200 Building/Room Rental
-500
0
-500
-3,800.00
.00
3,300.00
760.0%
382400 Locker Rentals
-1,965
0
-1,965
-594.00
.00
-1,371.00
30.2%
384200 Vending Machine Commission
-264
0
-264
-76.04
.00
-187.96
28.8%
392300 Sale of Equipment
0
0
0
-33.00
.00
33.00
100.0%
TOTAL Senior Center Administrations
-242,153
0
-242,153
-76,268.06
.00
-165,884.94
31.5%
10570220 Senior Ctr Classes
346400 Lessons
-3,900
0
-3,900
-1,035.00
.00
-2,865.00
26.5%
348900 Charges for Services
-16,500
0
-16,500
-7,940.75
.00
-8,559.25
48.1%
362100 Contrib & Donations
0
0
0
-300.00
.00
300.00
100.0%
TOTAL Senior Ctr Classes
-20,400
0
-20,400
-9,275.75
.00
-11,124.25
45.5%
10570250 Senior Center Chorus
334900 Other State Grants
0
0
0
-9,000.00
.00
9,000.00
100.0%
346500 Entry Fees
-4,875
0
-4,875
-2,195.00
.00
-2,680.00
45.0%
369100 Reimb of Expenses
-400
0
-400
-230.00
.00
-170.00
57.5%
TOTAL Senior Center Chorus
-5,275
0
-5,275
-11,425.00
.00
6,150.00
216.6%
10570260 Senior Center Special Events
346700 Special Events
-1,000
0
-1,000
-917.00
.00
-83.00
91.7%
369100 Reimb of Expenses
-8,000
0
-8,000
-1,800.00
.00
-6,200.00
22.5%
12/07/2016
09:39
OF
IOWA
CITY
KKromray
(CITY
YEAR
TO
DATE
REPORT
FOR 2017
99
ORIGINAL TRANFRS/ REVISED
APPROP ADJSTMTS BUDGET YTD EXPENDED HNC/REQ
TOTAL Senior Center Special Events
-9,000
0
-9,000
-2,717.00
10570270 Senior Center Television
363910 Misc Sale of Merchandise -1,750
0
-1,750
-188.00
TOTAL Senior Center Television -1,750
0
-1,750
-188.00
GRAND TOTAL-278,578
0
-278,578
-99,873.81
** END OF REPORT
- Generated
by Kristin
Kromray **
Senior Center membership as of 12/7/2016 = 1508
P 2
glytdbud
AVAILABLE PCT
BUDGET USED
00-6,283.00 30.2%
00
-1,562.00
10.7%
00
-1,562.00
10.7%
00
-178,704.19
35.9%