HomeMy WebLinkAboutHCDC 12.15.16
REVISED AGENDA
Housing and Community Development Commission
Thursday, December 15, 2016 – 6:30 P.M.
Harvat Hall, City Hall
410 East Washington Street
1. Call meeting to order
2. Approval of the November 17, 2016 minutes
3. Public comment for topics not on the agenda
4. Rental inspections for SRO units, rooming houses, and fraternities/sororities
5. Affordable Housing Location Suitability Model
6. Memo (9/14/16) from Affordable Housing Coalition to City Council
7. FY18 CDBG/HOME and Aid to Agencies funding timeline
8. Alternative meeting time and/or location
9. Challenges and possible incentives for homebuilders
10. Correspondence
11. Staff/Commission Comment
12. Adjournment
MINUTES PRELIMINARY HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
NOVEMBER 17, 2016 – 6:30 PM DALE HELLING CONFERENCE ROOM, CITY HALL
MEMBERS PRESENT: Peter Byler, Syndy Conger, Christine Harms, John McKinstry,
Bob Lamkins, Harry Olmstead, Dorothy Persson, Emily Seiple, Paula Vaughan MEMBERS ABSENT: None STAFF PRESENT: Kris Ackerson OTHERS PRESENT: Brian Loring, Kristie Doser, Andy Norveisas, Theresa Burns
CALL TO ORDER: Byler called the meeting to order at 6:30 PM.
APPROVAL OF OCTOBER 20, 2016 MINUTES: Olmstead moved to approve the minutes of October 20, 2016 with minor correction.
Persson seconded the motion. A vote was taken and motion passed 9-0. PUBLIC COMMENT FOR TOPICS NOT ON THE AGENDA:
None.
MONITORING VISITS:
1. FY15 Habitat for Humanity two homes on Prairie Du Chien Road
Theresa Burns said they received $70,000 in funding and $60,000 of that was used to purchase two lots (1603 and 1605 Prairie Du Chien Road). 1605 Prairie Du Chien Road is
nearing completion and the closing on that home should be soon. Burns shared with the Commissioners the criteria Habitat for Humanity uses when choosing their homeowners.
Both of these projects were built by the Women Build project who builds on behalf of
women in the community for their service. Last year it honored Mary Palmberg and this year it is Pat Heiden. The homeowners that will be moving into the house that will be
complete this year currently live in a mobile home and the conditions of that mobile home
are contributing to some health issues so they are very much looking forward to getting into a home that will provide a better environment. Burns then shared information on the
Women Build community and said it costs $150,000 - $160,000 to build a home (with land
costs and everything).
2. FY16 DVIP Shelter operations (Aid to Agencies)
3. FY16 DVIP facility rehab
Kristie Doser (Director) began by thanking the Commission and noted how lucky they feel
to have been able to complete the facility rehab project. Last year with Iowa City and Johnson County residents they had 266 women and children that stayed in the shelter.
For these women and children they provided counseling and advocacy services,
emergency support, and assisted them with schools, employment and housing. Doser noted that in total they serve a little over 2,000 women and children within a span of a year
for all the counties they serve. A few years ago they had their service area doubled from
four counties to eight. DVIP and a Davenport shelter are the only shelters in a thirteen county area in Eastern Iowa.
With regards to the facility rehab project to renovate bathrooms, Doser said the facility
they have been in since 1993 has served upwards of 7,000 individuals so maintaining the
building is absolutely critical. The upstairs of the shelter was built in a dorm-style with bedrooms on each side of the hallway and at each end of the hallway was a community
bathroom. Over time that has become more difficult to manage and support. Andy Norveisas (one of the Shelter Coordinators) shared with the Commissioners the
state of the bathrooms before the remodel. They were very dorm-like and lacked privacy with three sinks, three toilets, and three shower stalls. With the remodel they were able to divide it into three separate rooms each with a sink, toilet and shower. Norveisas shared
some photos of the remodel.
Byler asked about the Shelter’s operational funding and how much of it comes from
federal, state, local, or donation dollars. Doser said that currently the local municipalities support about 24% of their funding so they rely on the state and federal funds as well.
Doser confirmed that all of the Iowa City Aid to Agency funds are used on Johnson County
residents. About 25% of their funding comes from the state and about the same from federal resources. The rest of the budget is completed through fundraising; they do about
$200,000 in fundraising per year.
Olmstead asked if the shelter works with elder abuse cases. Doser replied that they have
worked with local services around elder abuse and will house individuals when in immediate danger.
Doser also shared that the Attorney General has challenged their programs to be broader and serve individuals that are victims of stalking, or victims of human trafficking. Additionally one of the reasons the bathroom change was critical was to be able to serve
the expanding community populations, including LGBT communities.
Doser noted that their building is inspected every five years and continues to be in good
shape and very strong, so she feels they will be in that building for 20 or more years.
4. FY16 JC Neighborhood Centers Broadway Neighborhood Center Rehab
5. FY17 JC Neighborhood Centers Daycare operations (Aid to Agencies)
Brian Loring (Director) began by saying the neighborhood center renovation was a phase
two of a project they started back in FY15. It began in 2012 with a discussion of
immigrating families from the Congo, and at that meeting they invited the families and
stakeholders from the community and the state. They anticipated 40 attendees and ended
up with over 100. That made them realize the space in their basement was challenging to
be used for multi-purpose space because it was broken up into smaller rooms and not one
large space. Additionally when there are youth groups down there, the line of sight is not
good because of all the separate rooms. So after that large meeting it was decided to
open up that basement area into a more useable multi-purpose space. They wanted a
kitchen area at one end, a conference room and then the rest of the space to be open. As
with any project, there were also other deferred maintenance items they added to the
project such as replacing the doors in the front of the building and some repairs on the
parking lot. Loring showed some photos of the finished project. Loring noted that they
were able to match about $30,000 for this project.
Olmstead asked the visitors if they had any ideas how the Commission could improve their
program or process for funding.
Doser said she would appreciate having feedback on the applications and grants. She noted her
group has talked about how to keep the Commission abreast of their programs. She
understands the Commission has a scoring process, but said the applicant isn’t always aware
as to why the scores came out the way they did.
Loring noted that the addition of the project manager/architect was very helpful. Doser agreed.
Loring said funding that separately from the grant was helpful as well.
Byler noted the Commission has discussed in the past about working with the agency partners
on five-year plans to be kept aware of upcoming needs and priorities. DVIP is already doing that
and it is very helpful.
UPDATE ON FY17 PROJECTS WITHOUT SIGNED AGREEMENT:
Ackerson stated that they keep track of the projects that are funded in July and have
not yet obtained a signed agreement. He put a memo in the packet that lists the four
projects without a signed agreement.
• Mayor’s Youth Empowerment Program – acquisition of home for rental. They were awarded
$50,000 and are actively searching for a property.
• The Housing Fellowship – acquisition of home for rental. They received $58,000 to acquire a
unit and are searching for additional funding.
• Arc of Southeast Iowa – renovation of classroom space. The project is to divide up the multi-
use space in their basement. Ackerson spoke with the architect today and he has received
feedback from the building department so things are progressing. Ackerson noted that
Rorhrbach is doing the architect work for free as a community service.
Persson noted that Neumann Munson just received a Human Rights Award for all of the free
architectural work they have done to support nonprofits in the community.
• Shelter House – construction of Housing First Project (FUSE). They have acquired the
property and are waiting on State Housing Trust Fund dollars because the application
process is taking a lot longer than anyone expected. It might be summer before they know if
that money comes through. Byler asked if that is a concern. Ackerson responded that no,
there is progress being made so it should all be fine.
On another note Ackerson noted he is concerned about a CHARM Homes project that carried
over funds from the previous year and they have a pending deadline.
Byler stated that moving forward they need to take into account the housing market in Iowa City.
Five to ten years ago there used to be a bubble around The University of Iowa and that bubble
continues to grow quickly. There were five houses for sale in his neighborhood in the last three
months (a mile east of downtown) and they all sold to rental companies. Those rental
companies also paid well over what the houses were worth because they can garner high rents
for the homes. Byler stated that if a partner in this next round of funding asks for $50,000 to buy
a rental house, the Commission needs to discuss if that model is sustainable when homes are
no longer available for $125,000 and are all now selling for $200,000 and upward. So in the
future instead of giving three partners $50,000 each, they may need to start awarding two
projects $75,000 each.
CONSIDER APPROVAL OF DRAFT FY18 CDBG AND HOME APPLICATION MATERIALS:
Byler reminded everyone that a few meetings ago they had reviewed the application materials
and it now lines up with the scoring criteria. Additionally they allocated more points on the
leveraging criterion. Byler believes the partner organizations will appreciate that the application and the scoring criteria lines up. Of course the Commissioners will still all come up with different
scores, but it should be easier to discuss.
Olmstead suggested making the font a bit larger for easier reading.
Seiple noted that this will allow for feedback to the partners regarding their applications and how the scores are computed. Ackerson noted that the partners are invited to the meetings where
the applications are discussed so they can hear the discussion on the scores. Persson added
that she has seen minutes being taken so they can take the notes back to their organizations for review.
Ackerson noted the application guide has estimated budget numbers, which will be updated upon receipt of the final numbers from HUD.
Olmstead asked if the funding would change this year due to the change in administration. Ackerson said the funding that they will be allocating is from the previous year’s administration
so they are secure for this year.
Byler asked if the $347,000 (the HOME section) a higher percentage than previous years.
Ackerson said it was not. Byler noted they had $100,000 that came back to the City and asked if that was included. Ackerson confirmed that is included, but it is in the CBDG not HOME funds.
Ackerson noted the big variable in the cost estimate is program income (loan repayments) and winter is when the City gets a lot of applications for emergency rehab so depending on the
severity of the winter there can be lots of projects or not many.
Byler asked about the location model and if that should be a separate discussion at another
meeting. Ackerson noted that after he issued this map, the City had annexed some areas that
are not included on this map, so he distributed an updated map. He noted that the dark green areas are where funds would be restricted for new subsidized rental housing; owner-occupied
and rental rehab can still be done anywhere in town. The areas are based on seven criteria and the City Council developed a weighting system for the criteria. Additionally the Council established a minimum of 400 feet from any existing subsidized housing unit to prevent
concentration areas.
Seiple noted it had been discussed considering how many units are in a neighborhood all
together.
Olmstead asked why school performance was part of the criteria. Ackerson replied that the City Council requested the map per a memo from the school district about where to locate future
subsidized units. It was in response to a number of units being built in the Whispering Prairie
and Whispering Meadows area and the perception that those units were contributing to the poverty levels at the elementary schools in that neighborhood.
Byler noted he likes the map and that it is grounded in data and shows the effect on three or four of the elementary schools. Byler asked Ackerson to put this item on the agenda because
Byler felt the objectives from the City Council were based on school district goals. He feels that these bubbles prevent a housing partner to take a single family unit and develop it into a duplex, which is really what they should be doing to make more affordable housing available. The goal
is that the areas need to be opened up, there needs to be more areas where affordable housing goes because there just isn’t much room.
Lamkins agreed, by looking at the map the City is basically saying we are full, take your affordable housing to Coralville or North Liberty.
Ackerson showed a table that indicates the three criteria the City receives from the school district and he’s ranked them based on various rates and it shows the great disparity between
the schools. Twain and Hills have 75% free and reduced lunch rates and then there are other
elementary schools with less than 10%. And the disparity is also seen in standardized test scores. Mobility rates are a little less correlated but it is the factor the school district said was the
most important because having students come into and out of their classrooms is disruptive.
Seiple questioned that being included in this model, it makes sense to her as an issue for
teachers, but the families she knows that have been faced with potentially moving to a different school it is overwhelming to both find a home that will allow assisted housing and stay in the same school.
Persson stated the whole community is unstable and it’s difficult for neighbors to connect with
everyone moving around so much. Children depend on stability and if that is constantly
disrupted it is a huge factor.
Byler asked if it would be possible to change the map, obviously for the upcoming application
cycle this is the map that will be used. Ackerson said if the Council can adopt something new soon then that could be used. Most applicants have not identified a location when they are
applying so there is some flexibility. Byler asked if it’s possible to create two new maps, one
which exempts homes up to two units (up to a duplex). Seiple asked if there were larger units, and yes there are four-plexes and multi-unit rooming houses throughout. There are legal issues
with the location maps, the Fair Housing Act for example. The map has to be justified on data. Ackerson said he could create a map exempting homes up to the two units and also create something using the school district data. Byler said they can then discuss the new maps at the
December meeting. Ackerson said he would do so, and the maps would need to be vetted by
the City Attorney and City Manager for their input. Conger moved to approve the application with changes discussed. Lamkins seconded the motion. A vote was taken and motion passed 9-0.
DISCUSS THE STATE OF IOWA CONSOLIDATED PLAN FOR HOUSING
AND COMMUNITY DEVELOPMENT 2017 ANNUAL ACTION PLAN:
Ackerson said this is regarding the State’s Consolidated Plan. Olmstead said it is too late for
public comment on the State Plan but feels this is something that the Commission should stay on top of in future years.
STAFF/COMMISSION COMMENT:
Ackerson shared a letter from the Johnson County Affordable Homes Coalition to the Iowa City
Council that advocates for more affordable housing.
ADJOURNMENT:
Olmstead moved to adjourn. Persson seconded the motion. A vote was taken and motion carried 9-0.
Housing and Community Development Commission
Attendance Record
Name Terms Exp. 1/21 2/18 3/10 4/21 5/19 6/16 8/18 9/15 10/20 11/17
Byler, Peter 7/1/17 X X X X X X X X X X
Conger, Syndy 7/1/18 X X O/E X O/E O/E X X X X
Harms, Christine 7/1/19 --- --- --- --- X X X X X X
Lamkins, Bob 7/1/19 X X X O/E X O/E O/E X O/E X
McKinstry, John 7/1/17 --- --- --- --- X X O/E O/E X X
Olmstead, Harry 7/1/18 X X X X X X X X O/E X
Persson, Dottie 7/1/17 X O/E X O/E X X X X X X
Seiple, Emily 7/1/18 X X X X X X X X X X
Vaughan, Paula 7/1/19 --- --- --- --- --- --- X X O/E X
Key:
X = Present O = Absent
O/E = Absent/Excused
--- = Vacant
Date: December 8, 2016
To: Housing and Community Development Commission
From: Community Development Staff
Re: December 15 Meeting
The following is a short description of the agenda items. If you have any questions about the
agenda, or if you are unable to attend the meeting, please contact Kris Ackerson at 356-5247 or
Kristopher-Ackerson@Iowa-City.org.
Item 4: Frequency of rental inspections for SRO units, rooming houses, and fraternities /
sororities
Stan Laverman, Senior City Housing Inspector, will present information about the opportunities
and constraints of increased frequency of rental inspections for these uses.
Item 5: Challenges and possible incentives for homebuilders
Discuss the challenges and possible incentives for homebuilders, a high priority item in the
Affordable Housing Action Plan.
Item 6: Affordable Housing Location Suitability Model
Per the commission’s request, staff created two variants of the Affordable Housing Location
Suitability Model. One map uses the current methodology but has removed single units and
duplexes, while the other outlines the current elementary school boundaries. For reference, the
school related data is enclosed.
Item 7: Memo (9/14/16) from Affordable Housing Coalition to City Council
Emily Seiple requested an opportunity to discuss this memo (enclosed) and the city’s planned
approach to land banking.
Item 8: FY18 Aid to Agencies, CDBG, and HOME funding timelines
Aid to Agencies
1. Applications distributed to HCDC members December 15
a. Applications are available online at: http://www8.iowa-
city.org/weblink/0/edoc/1557147/2018A2AApplications.pdf
2. HCDC Meeting – Budget Recommendations January 19
CDBG/HOME
1. Applicant workshops at Emma Harvat Hall, City Hall
a. December 15, 2016 at 11:00 AM
b. January 4, 2017 at 11:00 AM
2. Applications Due January 13, 2017 at 12 PM
3. HCDC Meeting – Question/Answer with Applicants February 16 at 6:30 PM
4. HCDC Meeting – Budget Recommendations March 9 at 6:30 PM
accommodate commissioners and guests that have difficulty hearing discussion. The two venues available include:
1. Third Thursday in Activity Hall at Senior Center with six microphones and additional set-up time
2. Second Tuesday at 6:30pm in City Council Chambers with eleven microphones and minimal set-up time (except January for budgeting)
Please check your calendars for your availability on the second Tuesday of the month. Item 10: Correspondence
See enclosed information submitted by Harry Olmstead regarding a recent recorded webinar that is available online titled, “Accessible Residential Facilities – Advanced,” by the Great Lakes
ADA Center.
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0 21Miles Prepared by: K. AckersonNovember 2016
Data Source(s):City of Iowa City,ICCSD, Johnson County
Funding available for rental rehab, disabled or elderly housing, and homeownership
Funding available for all assisted housing
Document Path: S:\Iowa City GIS\PCD_Maps\_Comm_Dev\Location Criteria\Data Analysis_Schools_2017.mxd
Affordable HousingLocation Model
Elementary
School
Free/Reduced
Lunch Rate Mobility Rate
Standardized Test
Percentile Rank
TWAIN 0.79 0.27 0.48
HILLS 0.76 0.17 0.45
WOOD 0.75 0.43 0.37
ALEXANDER 0.74 0.34 0.38
KIRKWOOD 0.74 0.42 0.41
LUCAS 0.61 0.39 0.50
MANN 0.48 0.23 0.64
CORALVILLE 0.48 0.31 0.66
HORN 0.41 0.31 0.71
WEBER 0.32 0.18 0.74
BORLAUG 0.32 0.33 0.81
LEMME 0.27 0.26 0.71
LONGFELLOW 0.23 0.16 0.74
GARNER 0.20 0.18 0.68
VANALLEN 0.19 0.11 0.76
PENN 0.18 0.13 0.69
HOOVER 0.18 0.08 0.80
SHIMEK 0.17 0.12 0.78
WICKHAM 0.15 0.13 0.82
LINCOLN 0.07 0.27 0.86
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Document Path: S:\Iowa City GIS\PCD_Maps\_Comm_Dev\Location Criteria\Data Analysis_Schools_2017.mxd
Elementary SchoolCatchment Areas
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Document Path: S:\Iowa City GIS\PCD_Maps\_Comm_Dev\Location Criteria\Data Analysis_Schools_2017.mxd
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VAN ALLEN
WEBER
WEBER
I
0 21Miles Prepared by: K. AckersonDecember 2016
Data Source(s): ICCSD,Johnson County
Mobility Rate
Higher mobility rate
Lower mobility rate
Document Path: S:\Iowa City GIS\PCD_Maps\_Comm_Dev\Location Criteria\Data Analysis_Schools_2017.mxd
Elementary SchoolCatchment Areas
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0 21Miles Prepared by: K. AckersonDecember 2016
Data Source(s):City of Iowa City,ICCSD, Johnson County
Funding available for rental rehab, disabled or elderly housing, and homeownership
Funding available for all assisted housing
400-ft buffer of subsidized units
Document Path: S:\Iowa City GIS\PCD_Maps\_Comm_Dev\Location Criteria\Data Analysis_Schools_2017.mxd
Affordable Housing LocationModel - Excluding Subsidized Single Family & Duplex Units
MEMORANDUM
To: The City Council of Iowa City
From: The Johnson County Affordable Housing Coalition
Re: Draft Affordable Housing Action Plan
Date: September 14, 2016
Introduction
The Johnson County Affordable Housing Coalition appreciates the opportunity to
comment on the Affordable Housing Action Plan presented by City Staff to City Council
on June 21, 2016. This is a groundbreaking and realistic plan that will make a
measurable difference in the shortage of affordable housing in Iowa City. Already, the
adoption of an Inclusionary Zoning ordinance for Riverfront Crossings (#2) and the
approval of code amendments to enable FUSE Housing First use in the community (#3)
are remarkable achievements.
Priorities
Given the number of recommended actions in the plan, we would like to suggest
priorities in implementing the plan.
1) Acquiring Land for Affordable Housing
A major barrier to constructing new affordable housing in Iowa City is the high cost of
land. Therefore we recommend prioritizing actions that will make more land available to
affordable housing developers throughout Iowa City, not only in the urban core.
For actions #4 and #5, we support:
• Aiming for $1 million a year dedicated to affordable housing.
• Ensuring that at least 50% of these funds can be used outside the urban core.
• Dividing these funds as follows: 50% to the Johnson County Housing Trust Fund,
40% for land banking (with a cap of 10% of those funds being used for emergent
situations), and 10% for Low Income Housing Tax Credit support or supplemental
funds for HOME.
We recognize that the funds allocated for land banking could take a while to accumulate
and result in a development project. Therefore we encourage City staff to identify
mechanisms that could utilize land banking funds to leverage other dollars, so that the
City can purchase meaningful amounts of land sooner rather than later.
2) Integrating Affordable and Market-Rate Housing
A second priority, which is supported by actions #7, #8, #9, #12 and #13, is integrating
affordable and market-rate housing. We recognize the importance of private
developers in creating more affordable housing throughout the community.
Therefore we support:
• Creating affordable housing in new developments, whether in the urban core,
annexed areas (#7), or elsewhere. A tax abatement program (#12) could
contribute significantly to the number of affordable units.
• Using Tax Increment financing (#8) to support residential development and
annexation, and to capture the required set-aside for affordable housing
throughout the community.
• Changing City codes (#9) to make a variety of affordable housing types less costly
for developers to build. Form-based codes (#10) should not contain
requirements that make buildings more costly or less accessible.
• Exempting the areas mentioned from the Affordable Housing Location Model
(#13), and making modifications to the Model that will reduce the size of
restricted areas, and take neighborhood densities into account.
3) Preserving Existing Affordable Housing and Protecting Tenants
While we understand that Iowa’s Tenant-Landlord law limits the City’s options in
addressing tenant concerns, we support:
• Doing all that is possible to protect existing affordable housing that is safe and
decent, and giving the City Council the opportunity to weigh in before major
redevelopment projects occur. Good neighbor meetings should have City staff in
attendance as well as the developer concerned.
• An active rent abatement program (#15) would require extensive outreach to
tenants, to make sure they do not put themselves at risk of eviction. Outreach
would work best as a county-wide effort in which the City would participate.
Conclusion: Measurable Goals
We hope that Iowa City and neighboring jurisdictions will identify quantitative
affordable housing goals, such as three-year averages of the net gain of units. By setting
goals and measuring outcomes, we will know the extent to which we are making
progress, and where we need to improve.
City of Iowa City FY18 Funding Allocation Timeline
Dates Subject to Change 2016
December 8 Public notice that CDBG and HOME applications are available December 15 CDBG/HOME Applicant Workshop, Emma Harvat Hall, City Hall, 11:00 AM 2017
January 4 CDBG/HOME Applicant Workshop, Emma Harvat Hall, City Hall, 11:00 AM January 13 Applications due to City of Iowa City by 12 noon February 16 HCDC meeting: question/answer discussion with CDBG and HOME applicants. Applicants are invited to attend. February 23 HCDC ranking forms due to City staff March 9 HCDC meeting: review of groupings and consensus funding scenario. Make recommendation to City Council on CDBG/HOME funding awards. March 24 HCDC justifications memo due for council packet April 1 30-day comment period begins for draft Annual Action Plan April 20 HCDC meeting: review Annual Action Plan and recommendation to City Council April 30 30-day comment period ends for the draft Annual Action Plan May 2 City Council: public meeting for the Annual Action Plan and resolution. If needed, joint HCDC/City Council meeting July 1 Execute CDBG and HOME agreements with grant recipients
11/21/2016 Accessibility Online Session Details
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ACCESSIBLE RESIDENTIAL FACILITIES – ADVANCED
Thursday, November 3, 2016
This session will focus on untangling the web of laws that address access to housing, including the Architectural Barriers Act, the Americans
with Disabilities Act, the Fair Housing Act, and Section 504 of the Rehabilitation Act. Presenters will engage in a more “advanced” level
discussion of how the design requirements of these laws apply and review requirements in the ADA and ABA Accessibility Guidelines for
residential dwelling units. Participants interested in this session are encouraged to review archived sessions on this topic for a review of the
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Speakers
Cheryl Kent, Special Advisor for Disability Policy, HUD/FHEO (/ao/speakers/10229?ret=Accessible Residential Facilities – Advanced)
William Lynch, Assistant General Counsel , U.S. Department of Housing and Urban Development (/ao/speakers/10608?ret=Accessible
Residential Facilities – Advanced)
Marsha Mazz, Director, Office of Technical and Information Services, US Access Board (/ao/speakers/10003?ret=Accessible Residential
Facilities – Advanced)
Rex Pace, Senior Accessibility Specialist and Technical Assistance Coordinator, US Access Board (/ao/speakers/10079?ret=Accessible
Residential Facilities – Advanced)
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