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Administrative
Policies and Procedures
Title: Financial Policies Section: Routed Check Procedure Date of Version: August 2015
I. Definition
A routed check is a check that is received by one department and is not directly
receipted into the cash register, but is instead forwarded to another department or division for processing.
II. Goals and Objectives
To ensure all checks that are received are processed in a timely manner.
III. Procedure
1. When a check is routed or forwarded by a Cashier to another department the
check information will be maintained in a Routed Check Log.
2. The check information to be recorded in the Routed Check Log is Date Received,
Payer, Check Number, Check Amount, Note/Description, and Division/Person Sent To.
3. The Cashier will scan a copy of the check to T:\FINANCE\Scan\Routed Checks folder on the network and will note in the Routed Check Log that the scan was
completed. 4. The Routed Check Logs will be reviewed weekly by the Senior Accountant, in the
Revenue Division, to verify that the routed checks have been properly processed and that the appropriate parties were notified.
5. Following verification, the Senior Accountant will update the Routed Check Log with the Date Deposited.