HomeMy WebLinkAbout3-16-17 commission packet
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If you will need disability-related accommodations in order to participate in this program/event,
please contact Linda Kopping at 319-356-5225 or linda-kopping@iowa-city.org. Early requests
are strongly encouraged to allow sufficient time to meet your access needs.
Senior Center Commission Agenda
Thursday March 16, 2017
4 p.m. – 5:30 p.m.
Room 205
Time
4 p.m. 1. Introductions/Welcome—Reese
2. Minutes (February 16, 2016)
4:10—4:15 PM 3. Public Discussion
4:15—4:25 PM 4. Discussion of Commission Visits and Alternatives—Reese
Board of Supervisors
Call in advance to be placed on the agenda
1. Thursday, March 23 and 30 and April 6 and 20 at 9 AM at the CAB
City Council
All meeting dates are tentative and should be checked prior to attending
1. Tuesday, March 21 and April 4 and 17 at 7 PM
4:25—4:40 PM 5. Space Arrangement with TRAIL—Kopping
4:40—4:50 PM 6. Member Engagement Fair Table - Mitchell
4:50—5:00 PM 7. Commission Membership—Kopping
5:00—5:15 PM 8. Operational Overview—Kopping
Update on work with Friends of The Center
Operations
Programming
5:15—5:29 PM 9. Commission Discussion—Reese
5:30 PM. 10. Adjourn
**April 20, 2017**
Meeting Packets:
1. Agenda: Thursday March 16, 2017
2. Minutes: Senior Center Commission, Thursday February 16, 2016
3. Staff Reports
Preliminary Minutes
February 16, 2017
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MINUTES
SENIOR CENTER COMMISSION
FEBRUARY 19, 2017
ROOM 205, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Mark Holbrook, Kathy Mitchell, Cheryl Clamon, Lorraine
Dorfman, Margaret Reese
Members Absent: None
Staff Present: Michelle Buhman, Kristin Kromray, Linda Kopping
Others Present:
CALL TO ORDER:
The meeting was called to order by Holbrook at 4:00 PM.
RECOMMENDATIONS TO COUNCIL:
None.
APPROVAL OF MINUTES FROM JANUARY 19, 2017 MEETING:
Motion: To accept the minutes from the January 19, 2017 meeting. Motion
carried on a vote of 5/0. Clamon/Mitchell
PUBLIC DISCUSSION:
Kopping reported she is back to work after a medical leave and a family
emergency.
DISCUSSION OF COMMISSION VISITS AND ALTERNATIVES:
A sign-up sheet was passed around for the remainder of the year for
commissioners to sign up to speak to the city council and board of supervisors.
OFFICER ELECTIONS:
The commission discussed the open positions for chair, vice chair, secretary and
commission liaison to the steering council. Mitchell noted that historically the
secretary and commission liaison positions have been held by the same person.
Buhman noted that while this was true, they are two separate positions that could
be held by different commissioners.
Preliminary Minutes
February 16, 2017
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Motion: To accept the nomination of Margaret Reese for the position of
chair. Motion carried on a vote of 5/0. Mitchell/Claymon
Motion: To accept the nomination of Mark Holbrook for the position of vice
chair. Motion carried on a vote of 5/0. Claymon/Dorfman
Motion: To accept the nomination of Kathy Mitchell for the position of
secretary. Motion carried on a vote of 5/0. Holbrook/Reese
Motion: To accept the nomination of Kathy Mitchell for the position of
commission liaison to the steering council. Motion carried on a vote of 5/0.
Claymon/Holbrook
OPERATIONAL OVERVIEW:
Buhman reported the Friends of the Center website is moving forward
successfully. The design elements are in place and some of the pages are
complete. The calendar function will be focused on next.
Craig Buhman will be returning from medical leave next Tuesday. The library,
parks and rec and police department were able to have staff members come to
the Senior Center on Monday and Tuesday mornings to assist in maintenance
duties.
An actualor for one of the boilers failed and was replaced at the price of $1000.
Architect Zachary Benedict will be at the Senior Center on March 9th for various
programs including a 6 p.m. presentation and panel discussion on the topic of
age-friendly communities. Hills Bank and the University of Iowa Urban Planning
Department will be sponsoring the event along with Friends of the Center. Hills
Bank will promote this program to their members. This event, as well as the
Senior Center, was highlighted in a well-attended Obermann Center program
discussing aging in place.
Buhman and Edrington presented to the Retired School Personnel last month
and made a number of good contacts within that group.
Al Dawson had a well-received program regarding the history of the building that
currently houses Beadology. Due to this program Buhman was able to network
with Karen Kubby regarding the potential of partnering on some beading classes.
The Membership Committee hosted a Newcomers Breakfast in January.
Normally this event has about 40 people who attend. This time only 14
participants came. While it was a smaller group, the breakfast was very nice and
allowed all of the new members to introduce themselves and get to know all in
Preliminary Minutes
February 16, 2017
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the group. Kromray reported that the membership committee had talked about
having the newcomer’s events more frequently, but Kromray noted that staff will
need to look at budget concerns and integration with other potential new member
events.
Buhman has been working with Pat White to relocate a mural by Mildred Pelzer.
The mural currently is located at Longfellow Elementary school and needs a
temporary home while Longfellow under goes a remodel.
The commission discussed the potential kitchen remodel. Staff discussed that
room rental fees would take a long time to recoup costs from a potentially
expensive remodel. Currently staff is considering a remodel that is smaller in
scope but would create a kitchen space that would be appropriate for a
classroom kitchen as well as a space that a caterer could serve from.
The development specialist position advertisement ended at the end of January.
Kopping is currently reviewing applications.
There will be a closing art reception for the Iowa Disability Creative Works show
tomorrow.
COMMISSION DISCUSSION:
Commissioners discussed the two open seats on the commission. Many noted
they have mentioned the openings to people they think would be interested.
Reese suggested looking into ways to partner with other organizations regarding
the potential kitchen remodel. Commissioners discussed various potential
organizations to approach.
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 5/0. Michelle/Reese.
Preliminary Minutes
February 16, 2017
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Senior Center Commission
Attendance Record
Year 2016
Name Term Expires 4/21/16 5/19/16 6/11/16 6/16/16 7/21/16 8/18/16 9/15/16 10/20/16 11/17/16 12/8/16 1/19/17 2/16/17
Joy Beadleston 12/31/19 NM O/E X NM O/E -- -- -- -- -- -- --
Cheryll Clamon 12/31/18 NM O/E X NM X X X NM X X X X
Lorraine Dorfman 12/31/19 -- -- -- -- -- -- -- -- -- -- X X
Jack Hobbs 12/31/16 NM X X NM X O/E O/E NM X O/E -- --
Mark Holbrook 12/31/18 NM X O/E NM X X X NM X X X X
Jay Honohan 12/31/16 NM X X NM X X X NM X X -- --
Kathy Mitchell 12/31/19 NM X X NM O/E X X NM X X X X
Margaret Reese 12/31/17 NM O/E X NM X X X NM X O/E X X
Key: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
-- = Not a member
From the desk of Michelle Buhman, 319-356-5222, michelle-buhman@iowa-city.org
Memorandum
To: Senior Center Commission
From: Michelle Buhman, Program Specialist
Re: Program Report
Date: March 13, 2017
The summer program information has been sent to the designer.
The guide is scheduled to be mailed April 12 with class
registration starting on April 19.
The “Age-Friendly Community Conversation Day” that featured
Zachary Benedict was a success. During the day Benedict met with
City officials to discuss ways Iowa City could continue to become a
more age friendly community. In the afternoon he gave a guest
lecture to a class of thirty undergraduate and graduate students in
the School of Urban and Regional Planning. His evening keynote
presentation brought in over one hundred participants. This
presentation was recorded by SCTV and will be made available as
soon as it is edited. Funding for this program was provided by
Friends of the Center, Hills Bank and Trust, and the UI School of
Urban and Regional Planning.
Emily Light Edrington, Community Outreach Specialist
319-356-5224 ● emily-edrington@iowa-city.org ● 28 S Linn St, Iowa City, IA 52240
Memorandum
To: Senior Center Commission
From: Emily Light Edrington, Community Outreach Specialist
Date: March 13, 2017
Counseling Practicum Update
The Senior Center partners with the UI Counseling Psychology program to place doctoral trainees in
practicum experiences that provide the student with an opportunity to provide mental health
counseling services in a community setting. While the student gathers practical experience at our site,
they also provide much needed free services to older adults at the Senior Center. Our current practicum
counselor, Christian Latino, will be wrapping up his time at the Senior Center in May. Two candidates
have applied for a practicum at The Center during the 2017-18 academic year. They will both be
interviewed next week, and we should know by mid-April if one of these candidates will accept an offer
for a practicum placement at The Center.
Traveler’s Guide to the Life Journey
The Senior Center’s independent study intern this semester, Lexi Smolyar, is working on a project
involving college students, seniors, and a culminating event that aims to bring these groups (and the
community) together. Here is a summary of her process:
Lexi has distributed written questionnaires to her classmates in order to learn what questions
they have about life and growing older.
She will invite older adults to participate in informal focus group meetings in late March/early
April in which she will pose the questions generated by her peers and gather information from
Center participants about their personal experiences, life lessons, and advice to younger people.
Focus group participants will be invited to create their own life journey “road maps,” visually
detailing the paths their lives have taken.
Lexi will synthesize the life stories and experiences shared by our participants into a traveler’s
guide in which the destination is not a place, but rather the collective journey of our lives.
She’ll present her traveler’s guide, along with the life journey road maps completed by
participants, at an exhibit/reception event on the afternoon of May 5. This exhibit will be on
display in the Assembly Room during the month of May to celebrate Older Americans Month.
Please consider participating in one of the focus groups! Details will be posted around the Senior Center
and included in the email blast to members within the next week.
Skin Cancer Screening
The Dermatology Department at UIHC will offer a free skin cancer screening event on Saturday, April 29
from 10 AM – 1 PM. Participants of all ages will have the opportunity to be examined by a dermatologist
who will identify skin cancer risks and provide resources and referrals for those who need them. No
appointments are necessary.
Emily Light Edrington, Community Outreach Specialist
319-356-5224 ● emily-edrington@iowa-city.org ● 28 S Linn St, Iowa City, IA 52240
Tax Aide Program Update
Due to a shortage of tax aide counselors this season, our services have been limited to appointment only
rather than walk-in. As of this week, our appointments for the remainder of the season have all been
filled. People who call seeking assistance will be given information about other tax aide services
available in the community, namely the VITA program, which is coordinated by Johnson County Social
Services. More volunteers are greatly needed for the Senior Center’s tax aide program in order to
ensure its viability in future years. Please encourage potential volunteers to contact Emily Edrington as
soon as possible at 319-356-5224 or emily-edrington@iowa-city.org.
SHIIP Program Update
Volunteer recruitment for additional SHIIP counselors has been very fruitful this year. We will have four
new volunteers completing SHIIP counselor training this spring and summer: Marilyn Calkins, Roger
Jensen, Viana Rockel, and Christine Allen. We anticipate that all four new counselors will have
completed training by the end of the summer and will be ready to assist clients during the Medicare
Open Enrollment Period in October – December. The growth of our volunteer team will enable us to
step up outreach and promotion of SHIIP services to meet the demands of a growing client base.
Honoring Your Wishes Update
The Senior Center continues to offer appointments for one-on-one facilitated discussions about advance
health care planning with adults of all ages. During calendar year, 76 facilitated discussions were held
with individuals, and 45 people attended 5 advance health care planning workshops. So far, the number
of appointments and workshop attendees in the first quarter of 2017 exceed the usage of this program
in the same time period last year.
Craig Buhman, Maintenance Worker III
319-356-5227 ● craig-buhman@iowa-city.org
28 South Linn Street, Iowa City, Iowa 52240
Memorandum
To: Senior Center Commission
From: Craig Buhman, Maintenance Worker III
Re: Facility Report
Date: 10 March 2017
The Senior Center had a site visit on the 10th of March in order to assess the Center’ s
viability as a rooftop garden project. Chad Treloar and Shanti Sellz examined the Center’s
roof(s) and will also be visiting other City facilities in order to develop a proposal for this
project.
The Center is investigating the possibility of partnering with the Recreation Division in
order to contract service for our exercise equipment. Currently we are servicing all of our
equipment in-house.
The Center has vetted contractors and bids as we move to finalize plans for the
remodeling of Room 103. Maximizing useable space and installing a hardwood floor are the
goals as prepare to award the contract.
The Center’s chiller will have another coil replaced this spring. This will be the third coil
repair/replacement project since the chiller was installed in 2009. My speculation concerning
the repeated failure: the microchannel condenser coil design used by Carrier (and other
manufacturers) allows greater efficiency gains when compared with previous designs. Thin-
walled tubing allows for a greater heat exchange but the thin walls have proven to be more
susceptible to failure whether due to pressure/temperature fluctuations or vibration.
A gas valve actuator has been replaced on one of the Center’s Aerco boilers. The boiler
is now back in service.
03/14/2017 09:15 |CITY OF IOWA CITY |P 1
KKromray |YEAR TO DATE REPORT |glytdbud
FOR 2017 99 JOURNAL DETAIL 2017 1 TO 2017 6
ORIGINAL TRANFRS/REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD ACTUAL ENC/REQ BUDGET USED____________________________________________________________________________________________________________________________________
10570100 Senior Center Administrations _________________________________________
336110 Johnson County -59,224 0 -59,224 -44,418.00 .00 -14,806.00 75.0%
346600 Membership Fees -69,000 0 -69,000 -45,260.00 .00 -23,740.00 65.6%
356200 Permit Parking -25,200 0 -25,200 -13,465.00 .00 -11,735.00 53.4%
362100 Contrib & Donations -60,000 0 -60,000 -3,490.00 .00 -56,510.00 5.8%
363910 Misc Sale of Merchandise -5,400 0 -5,400 -4,259.96 .00 -1,140.04 78.9%
369100 Reimb of Expenses -20,600 0 -20,600 -1,203.00 .00 -19,397.00 5.8%
369300 Cashier Overages 0 0 0 -40.11 .00 40.11 100.0%
382200 Building/Room Rental -500 0 -500 -6,560.00 .00 6,060.00 1312.0%
382400 Locker Rentals -1,965 0 -1,965 -1,289.00 .00 -676.00 65.6%
384200 Vending Machine Commission -264 0 -264 -104.58 .00 -159.42 39.6%
392300 Sale of Equipment 0 0 0 -762.90 .00 762.90 100.0%
TOTAL Senior Center Administrations -242,153 0 -242,153 -120,852.55 .00 -121,300.45 49.9%
TOTAL REVENUES -242,153 0 -242,153 -120,852.55 .00 -121,300.45
10570220 Senior Ctr Classes _________________________________________
346400 Lessons -3,900 0 -3,900 -1,230.00 .00 -2,670.00 31.5%
348900 Charges for Services -16,500 0 -16,500 -13,430.75 .00 -3,069.25 81.4%
362100 Contrib & Donations 0 0 0 -300.00 .00 300.00 100.0%
TOTAL Senior Ctr Classes -20,400 0 -20,400 -14,960.75 .00 -5,439.25 73.3%
TOTAL REVENUES -20,400 0 -20,400 -14,960.75 .00 -5,439.25
10570250 Senior Center Chorus _________________________________________
334900 Other State Grants 0 -9,000 -9,000 -9,000.00 .00 .00 100.0%
346500 Entry Fees -4,875 0 -4,875 -4,111.67 .00 -763.33 84.3%
369100 Reimb of Expenses -400 -2,350 -2,750 -1,393.33 .00 -1,356.67 50.7%
TOTAL Senior Center Chorus -5,275 -11,350 -16,625 -14,505.00 .00 -2,120.00 87.2%
TOTAL REVENUES -5,275 -11,350 -16,625 -14,505.00 .00 -2,120.00
10570260 Senior Center Special Events _________________________________________
03/14/2017 09:15 |CITY OF IOWA CITY |P 2
KKromray |YEAR TO DATE REPORT |glytdbud
FOR 2017 99 JOURNAL DETAIL 2017 1 TO 2017 6
ORIGINAL TRANFRS/REVISED AVAILABLE PCT
10570260 Senior Center Special Events APPROP ADJSTMTS BUDGET YTD ACTUAL ENC/REQ BUDGET USED____________________________________________________________________________________________________________________________________
346700 Special Events -1,000 0 -1,000 -2,075.75 .00 1,075.75 207.6%
369100 Reimb of Expenses -8,000 0 -8,000 -2,800.00 .00 -5,200.00 35.0%
TOTAL Senior Center Special Events -9,000 0 -9,000 -4,875.75 .00 -4,124.25 54.2%
TOTAL REVENUES -9,000 0 -9,000 -4,875.75 .00 -4,124.25
10570270 Senior Center Television _________________________________________
362100 Contrib & Donations 0 0 0 -20.00 .00 20.00 100.0%
363910 Misc Sale of Merchandise -1,750 0 -1,750 -604.00 .00 -1,146.00 34.5%
TOTAL Senior Center Television -1,750 0 -1,750 -624.00 .00 -1,126.00 35.7%
TOTAL REVENUES -1,750 0 -1,750 -624.00 .00 -1,126.00
GRAND TOTAL -278,578 -11,350 -289,928 -155,818.05 .00 -134,109.95 53.7%
** END OF REPORT - Generated by Kristin Kromray **