HomeMy WebLinkAbout04-12-2017 Parks & Recreation CommissionIowa City
Parks and Recreation Commission
Wednesday, April 12, 2017 — 5 p.m.CITY Or IOWA,_.
Robert A. Lee Community Recreation Center — Meeting Room B
220 S. Gilbert St.
ITEM 1. CALL TO ORDER
ITEM 2. STAFF INTRODUCTION — POLICE CHIEF JODY MATHERLY
ITEM 3. APPROVAL OF MINUES
ITEM 4. PUBLIC DISCUSSION OF ANY ITEMS NOT ON THE AGENDA
ITEM S. HICKORY HILL PARK UPDATE —TRAIL & BRIDGE CONSTRUCTION UPDATE
ITEM 6. REPORT ON ITEMS FROM CITY STAFF
a) Recreation Division Superintendent —Chad Dyson
b) Parks Division Superintendent —Zac Hall
c) Parks and Recreation Director —Jul! Seydell Johnson
ITEM7. CHAIRS REPORT —CLAY CLAUSSEN
ITEM 8. COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS
ITEM 9. ADJOURN
If you will need disability -related accommodations in order to participate in this program/event, please contact
Tammy Neumann, Iowa City Parks and Recreation Department at 3191356-5210 or tammy-neumann@iowa-
city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs.
MINUTES DRAFT
PARKS AND RECREATION COMMISSION
MARCH 8, 2017
RECREATION CENTER — MEETING ROOM B
Members Present: Suzanne Bentler, Clay Claussen, Wayne Fett, Cara Hamann, Lucie Laurian,
Jamie Venzon,
Members Absent: Larry Brown, Angie Smith, Joe Younker
Staff Present: Juli Seydell Johnson, Chad Dyson, Zac Hall
Others Present: Del Holland, Sam Tomek, Jill Endres Tomek
CALL TO ORDER
Chairman Claussen called the meeting to order at 5:07 p.m.
INTRODUCTION
Seydell Johnson introduced RaQuishia Harrington to the Commission. Harrington is the new Parks and
Recreation Program Supervisor for special and underserved populations. She fills the position left vacant
by Cindy Coffin who retired in December after working for Parks and Recreation for 35 years. Harrington
shared that she worked with Neighborhood Centers of Johnson County prior to coming to the City. She is
happy to have the opportunity to bring her skills and connections to the City level and hopes to be able to
bridge the gap by offering more programs to the various populations. Seydell Johnson shared that the
department is very fortunate to have Harrington on staff as she is quite well known in the community and,
in fact, was just named an honoree of the Women of Influence by the Corridor Business Journal.
Claussen announced that new commission member, Angie Smith, was unable to attend tonight's meeting.
She will be introduced at the April meeting.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action):
None
OTHER FORMAL ACTION:
Moved by Fett, seconded by Bentler, to approve the January 11 2017 minutes as written Passed 6-
0 (Brown, Smith & Younker absent),
PUBLIC DISCUSSION
None
EAGLE SCOUT PRESENATION:
Hall introduced Samuel Tomek who was at the meeting to present his Eagle Scout project to the
Commission. Tomek has constructed bat -houses to be placed in the timber area west of the lake at the
Terry Trueblood Recreation Area. He explained that these houses will provide a habitat for the
PARKS AND RECREATION COMMISSION
March 8, 2017
Page 2 of 6
endangered Indiana bat. Bats are also known to control the insect population, Each structure will hold
between 300-400 bats at one time. Laurian asked why these are necessary. He explained that as more and
more trees are cut down in the U.S., bats are losing their natural habitat. He also noted that while working
at the boat marina, he experienced first-hand the number of insects present at the park, explaining that
bats are known to eat their own weight in bugs daily. Commission members thanked him for sharing his
project and expressed their approval.
HAPPY HOLLOW PARK PROJECT PRESENTATION — HBK STAFF
Seydell Johnson noted that the Parks and Recreation staff has been working with HBK to create a design
for the restroom and shelter at Happy Hollow Park. These structures will replace the existing facilities. A
public meeting was held at the park on May 25, 2016. Approximately 15 residents attended and provided
feedback for the park design. The project is scheduled to be bid in May with construction during the
summer/fall of this year. Seydell Johnson is looking for feedback from the commission on the design
explaining that this is not a whole park redesign. Vanessa Fixmer-Oraiz from HBK was present to review
the concept plans with the commission. She noted that the park is within the Brown Street historic district
and expressed the importance in keeping with that character. HBK staff completed a site evaluation and
that included going into the neighborhood to look at the design of the homes, paying particular attention
to the types of siding and shingles used and the roof designs of the homes. In sharing the restroom design,
she explained that she included a stone base, a metal roof, and a front porch type character to this
structure. Laurian expressed her concern with there being no windows in the design. Fixmer-Oraiz noted
that sun tubes would be included which will allow for natural lighting.
Fixmer-Oraiz then shared the shelter design with the commission. She pointed out that the proposed
design of the shelter reflects a lot of the same character as the restroom design. Seydell Johnson explained
that the location of the shelter will be similar to the one that is there now and that it will be of a similar
size. Laurian asked if it was necessary to have the angle change to the roof, stating that that would add to
the cost. Seydell Johnson expressed the importance of keeping with the historic design of the homes
within the neighborhood. Laurian also mentioned that perhaps there were other less expensive ways to
incorporate the brick within the design; i.e. in the pathways etc. She suggested that perhaps a brick -
colored paint could be used as well. Fixmer-Oraiz explained that this is an evolving plan at this point so
these suggestions may be an option. Venzon asked if the construction will affect the use of the existing
shelter. Seydell Johnson said that it will, however, the ball fields and playground will remain open during
construction.
REPORT ON ITEMS FROM CITY STAFF
Recreation Division Superintendent — Chad Dvson
Soccer: Dyson noted that the Iowa City Kickers Soccer Club co -organized a soccer program with Grant
Wood School. When it started there were two teams. Now there are 15 teams. He said that while they are
happy with the growth, they are struggling to find volunteer coaches. Dyson is working with the school
district, United Action for Youth and the Neighborhood Centers of Johnson County to try to resolve the
issue. He asked that commission members share with him any connections they may have.
School District: Dyson announced that the school district discontinued their Virtual Backpack and are
replacing it with a third party website called Peachjar. He further noted that while this will allow
community groups to submit fliers etc. about programs offered, there is a fee for doing so. Dyson is
gathering more information on this program and will report back to commission.
PARKS AND RECREATION COMMISSION
March 8, 2017
Page 3 of 6
Grant Offered: Dyson announced that the City Council approved $25,000 for a grant that is designed to
advance social justice and racial equity. The purpose of the grant is to "encourage, empower and engage
social justice and racial equity initiatives by funding programs that has impacts on eliminating inequities
in the community." Neighborhood Development Services and the Iowa City Police Department
submitted an application to fund a youth program where bicycles that have been obtained by the Police
Department will be refurbished and offered for use in youth programming. Recreation staff will work in
conjunction with them in the program planning.
New Garden Programs: Dyson said that Harrington, as part of the Council's local food initiative, will
develop garden programs for the underserved population. The department will offer the classes, supply
the tools and seed, and will assist in the maintenance of the gardens throughout the season.
Parks Division Superintendent — Zac Hall
Community Gardens: Hall announced that the Community Garden Program is expanding. Staff has added
twenty 10' x 20' plots at Kiwanis Park and sixteen of the same size to Reno Street Park. These are in
addition to the already existing garden spaces at Chadek Green and Wetherby Parks. Garden plot
registration will begin at 7:30 a.m. on Monday, April 3.
Tree Inventory: Plan -It Gen Hall has hired a subcontractor to assist in the tree inventory. To date they
have collected information on 12,000 of the 50,000 trees to be recorded.
Clean -Up near CRANDIC: Staff continues working with CRANDIC Railroad to cleanup homeless
encampments along the tracks on S. Gilbert St. Seydell Johnson explained that there is a process prior to
removing their items. The police give them 48-hour notice. The items that are removed are kept as long
as possible should anyone want to retrieve them. Most of the items left are abandoned.
RecyclingUpdate: pdate: Hall noted that staff has placed three recycling containers at Terry Trueblood
Recreation Area. One is placed by two of the shelters as well as near the boat marina. Staff will continue
to monitor and report.
Parks and Recreation Director — Juli Seydell Johnson
Seydell Johnson explained that she has recently completed a number of presentations to community
groups updating them on current Parks and Recreation projects. She shared that presentation with
commission.
• Park Master Plan: RDG and staff have held public input meetings as well as a couple of steering
committee meetings. Based on the information gathered from the public and staff they have been
able to develop a draft plan. Seydell Johnson will present the plan at the May commission
meeting.
• Natural Areas Master Plan: The consultants have completed an aerial of the City. They were able
to identify species by the heat they emit. They will be back in April to kick-off their field work.
They will continue this process through the spring and summer.
• Bicycle Master Plan: The Parks and Recreation Department has been actively involved with this
process. The plan will be presented to council later this spring.
PARKS AND RECREATION COMMISSION
March 8, 2017
Page 4 of 6
Riverfront Crossings — Phase 1: The design for the wetland area, trail crossing along Highway 6
and trail connections is complete. Seydell Johnson reported that the traffic circle and parking lot
design are still planned as discussed at a previous meeting. Laurian reported that a few of her
students researched traffic circles within other parks and found that people do not hang out in the
center of these. Seydell Johnson stated that the traffic circle is not necessarily designed for
people to hang out in but rather a place for visual art. Laurian said that there are traffic circles all
over Europe with public art and people do not frequent them.
Riverfront Crossings Nature Play Area: Seydell Johnson applied for a federal assistance grant
through the Iowa DNR Land and Water Conservation Fund in the amount of $157,300 (50% of
project cost) for a nature play area development within Riverfront Crossings. Amenities included
in such a play area are logs for climbing, a rolling hill with a tunnel in the center, a small
American ninja type course, stepping stones, a teepee area where kids can add their own brush
etc. to make it a play space, as well as a small kids zip -line. She also noted that the arches that
were previously at Sabin Elementary will be used in this area.
• Frauenholtz Miller Park: The initial bids for this project were too high. Design staff revised the
plan by removing grass berms thereby making it flatter, will only include one shelter and remove
the colored concrete. The bids for the alternate design are due on March 15.
• Hickory Hill Park: The consultant will do a site assessment and will create a master plan
prioritizing trail, bridge and signage improvements. The large bridge at the First Avenue entrance
is contracted for $141,000 which will also include bank stabilization.
Cardigan Park: The playground will be installed this summer. The remaining park with be
constructed in 2018.
• Creekside Master Plan: Staff has met with Snyder & Associates to kick-off this project.
Neighborhood meetings will be scheduled later this spring. The plan includes a whole park
redesign. The project will include a new restroom, shelter and playground. The master plan will
be presented to commission in mid -summer. Construction is scheduled for 2018.
• City Park: Staff will install a new playground in Upper City Park near the pool. Laurian asked
why staff chose brown for the playground color. Hall explained that it was to fit with the nearby
cabins.
• Pheasant Hill: The neighborhood met and chose a playground for this park. The goal is to have
the new playground installed by Memorial Day. A gaga pit will also be installed in this park.
• Cabins: The plan to restore these cabins is ongoing. No bids came in for the project, however.
Staff is working with the architect to redesign. The City will accept bids again in April or May
and staff is hoping to start work by the end of the summer.
• Wetherby Park: Seydell Johnson reported that the department has been given approval to go
ahead with the bidding process for a sport court. This project will include two basketball and
futsal court. This project is funded by Wellmark and CDBG funds.
• Recreation Center Improvements: Seydell Johnson explained that this project will include
remodeling of the main office area to allow for more office space. There will also be
PARKS AND RECREATION COMMISSION
March 8, 2017
Page 5 of 6
improvements to the restrooms on the first floor making them ADA accessible. Improvements to
the stairs and rails will also take place.
• Mercer Park Aquatic Center Improvements: Most of the improvements to Mercer will be behind
the scenes. Improvements will include and new HVAC boiler system, roof repair, tuck pointing
and a replacement of the lift chair at the pool. Strive Hattery has been hired as the consultant to
design the project. The construction will go out to bid yet this spring.
Ashton House Landscapine: Seydell Johnson said this project is being completed in partnership
with Project Green. Funding for this project is provided through a $150,000 REAP grant. The
project will include improvements to the back patio, the addition of a pergola along with other
landscaping. The project will continue throughout the summer. She mentioned that the Ashton
House is one of the departments most underused facilities. Claussen suggested that perhaps staff
hold a grand re -opening ceremony after the landscaping project has concluded.
• City Hall Landscaping: Tyler Baird, Horticulturist for the department, will be making
improvements to the landscaping on the south side (front) of City Hall. In doing so, will also
work towards providing gathering space for farmers market patrons, especially important during
the construction of The Chauncey. Baird will also be making improvements on the east side of
the parking ramp and the west side of Robert A. Lee Recreation Center.
COMMISSION VISIONING DISCUSSION — CLAY CLAUSSEN
Claussen reported that periodically the question arises as to what the Parks and Recreation Commissions
role, what is their purpose and what is the mission. He explained that the commission is to support staff in
their projects and programming but not to micromanage. He pointed out that the commission serves as an
advisory board but questions what is necessary from commission members to do that well and to what
level of involvement is expected from the members. He realizes that a number of members come on board
with their own specific interests and that those interests grow during their terms. He encouraged
continued commitment by the members. He encouraged members to attend neighborhood meetings when
possible noting the importance of being present in the community.
Laurian admitted that she was frustrated when first on the commission not knowing what her exact role
was. However, this was clarified by Mike Moran explaining that the board is in place for staff to present
ideas to, get their input and then serve, as Claussen noted, an advisory board. She appreciated that
explanation and has since learned to be patient through the process as things do take time but she is happy
to see progress.
Seydell Johnson commended the commission for their dedication to Parks and Recreation and for their
ongoing support to the department staff. She said it is obvious that they care very much for Iowa City and
its residents.
Hamann said that she feels that commission does a pretty good job but would like the group to have the
ability to become more involved in some of the bigger items such as the bicycle master plan, equity issues
in the community, etc. She said it is important that members think about when it is appropriate to make
themselves heard.
PARKS AND RECREATION COMMISSION
March 8, 2017
Page 6 of 6
COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS:
Laurian said she is very pleased to see the department using internal staff to complete parks and
recreation projects.
Laurian announced that she has students who are available to do work for the commission and staff.
Projects could include gathering statistics, doing surveys or environmental studies and more.
Laurian said regarding the commissions role, she would like the group to look at what they can do to
improve water and soil for instance and would like the see the commission become a part of the bigger
picture.
Bentler said she echoes Laurian's sentiment, further stating that this is a very progressive community and
that this fits into the overarching theme going on in the City.
Venzon said she is still learning her role as a member of the commission as well as the commission as a
whole and that tonight's meeting provided her a better understanding of what that role is.
ADJOURNEMENT:
Moved by Hamann, seconded by Fett, to adiourn the meetine at 6.37 p.m. Motion passed 6-0
(Brown, Smith & Younker absent).
PARKS AND RECREATION COMMISSION
March 8, 2017
Page 7 of 6
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
NAME
TERM
M
0
00
EXPIRES
a c.
Suzanne
1/1/17
X
X
X
X
X
X
X
X
O/E
X
NM
X
Bentler
Larry Brown
1/1/18
O/E
X
X
X
X
X
X
X
X
X
NM
O/E
Clay
1/1/18
X
X
X
X
X
X
X
X
X
X
NM
X
Claussen
Maggie
1/1/17
X
O/E
X
O/E
X
X
X
O/E
X
Elliott
Wayne Fett
1/1/19
X
X
X
X
O/
X
O/E
X
X
X
NM
X
E
Cara
1/1/20
X
X
X
X
X
X
X
X
X
O/E
NM
X
Hamann
Lucie
1/1/10
O/E
X
X
O/E
O/
X
X
X
X
X
NM
X
Laurian
E
Paul Roesler
1/1/18
X
X
X
X
X
O/E
X
X
O/E
Angie Smith
1/1/18
*
*
*
*
*
*
*
*
*
*
*
O/E
Jamie
1/1/20
*
*
*
*
*
*
*
*
*
X
NM
X
Venzon
Joe Younker
1/1/20
X
X
X
O/E
X
X
O/E
X
X
X
NM
O/E
KEY: X = Present O = Absent O/E = Absent/Excused
NM = No meeting LQ = No meeting due to lack of quorum
* = Not a member at this time
Date: April 6, 2017
To: Parks Commission
From: Juli Seydell Johnson, Director of Parks & Recreation
Re: Hickory Hill Park Sign, Trail and Bridge Project
Commission Role:
• Provide input on priorities for Hickory Hill Park project.
CITY OF IOWA CITY
Background:
• A Master Plan was completed for Hickory Hill Park in 2016. The plan may be viewed at:
http://wwwB. iowa-city.ora/weblink/0/edoc/1553574/HickorvHill-MasterPlan-Reoort-
JuIv2016.pdf
• RDG Design and HBK Engineering have been contracted to design project
specifications based upon priorities of the Hickory Hill Park Master Plan.
• Consultants, staff and representatives from Friends of Hickory Hill have met to evaluate
and prioritize items listed as priority in the Hickory Hill Park Master Plan.
• The replacement of the bridge near 1't Avenue is a separate FEMA project.
Construction began on this bridge replacement at the beginning of April.
• Items to be included in this project are: trail signage, replacement of one bridge, addition
of hand rails to a 2nd bridge, reconstruction of the east trail loop near 1' Avenue
entrance, and realignment of a trail section near the entrance from Oakland Cemetery.
• Zac Hall, Park Superintendent, will present a summary or project plans and objectives
for Commission Review.
Project Timeline:
The Hickory Hill Park Project has approximately $400,000 allocated in current year CIP funds
for construction of park improvements during the summer and fall of 2017.
Attachments: None
220 S. Gilbert Street • Iowa City, Iowa 52240-1632 • (319) 356-5100 • FAX (319) 356-5487
Iowa City Parks & Recreation Commission Packet
Upcoming Events
April
May
June
April 12, 2017
• April 1,Outdoor sportsfleldsopen
• April 3, Community Garden Plot Registration begins
• April 29, Backyard Abundance Plant Sale, Robert A. Lee Rec Center
• May 3, 4e Season of the Iowa City Farmers Market begins.
• May 19, Live Healthy Iowa Kids Track Championships, City High
• May 27, City Park Pool opens
• June 10-11, ASA state softball tournaments, Napoleon Park
In the News & Speaking Events
Date:
Staff Member:
Topic:
Group Presented
#Audience
Audience
To:
members:
Demographics
1/27/2017
Kum! Morris
Architecture and
S. East Junior High
25
Mr. Bennett
Scale
Brown's 7th Grade
algebra class
2/7/2017
Juli Seydell
Parks & Rec Project
Johnson County
30
Leaden of
Johnson
Update
Conservation
conservation
Partners Annual
advocate groups
Mtng
in Johnson County
2/7/2017
Juli Seydell
Parks & Rec Project
Iowa City Business
10
Lunch meeting of
Johnson
Update
Exchange
Iowa City business
leaders
2/15/2017
Kumi Morris
Architecture as a
Lucas Elementary
40
Danielle Lopez
Career
School
and Jennifer
Lampe's 3rd grade
classes
2/28/2017
Juli Seydell
Parks & Rec Project
Noon Kiwanis Club
20
Kiwanis Club
Johnson
Update
members
3/5/2017
Juli Seydell
Parks & Rec Project
Project Green
60
General public
Johnson
Update
Forum
interestin
gardening and
related topics.
3/16/2017
Tyler Baird
Gardening in an
University Club
35
Group was made
Urban Environment
Newcommers
up of people that
Group
are new to the
area or newly
retired
3/30/2017
Zac Hall
Municipal Parks
Kirkwood
12
1st and 2nd year
and Recreation
Community
students and
Administration
College Parks and
professors
Horticulture
students
3/30/2017
Tammy Neumann
Federal & State
Iowa Valley
20
Market managers
Food Assistance
Resource
from around the
Programs at the
Conservation &
state of Iowa
Farmers Market
Development
Future Commission Items
April 12, 2017
• Hickory Hill Park —Trail & Bridge Construction Update
May 20, 2017
• Draft Park Master Plan Review — RDG
December 13, 2017
Natural Areas Plan Review - AES
® Iowa City Parks and Recreation Commission Packet I City of Iowa City
Status — Previous Commission Items and Discussions
• May 2016 Commission Meeting
➢ Eagle Scout Project — Gaga Pit
= Staff met with Eagle Scout on site at City Park. Determined 2-3 potential
locations. Utility locates have been requested to aid in determining final
site.
• January 2017 Commission Meeting
➢ Tobacco Free Parks Policy Recommendation
■ Recommendation to be sent to Council.
Iowa City Parks and Recreation Commission Packet I City of Iowa City
Notable from Parks & Recreation Staff
Parks
• The Iowa Parks and Recreation Association (IPRA) awarded former fulltime parks
employee Earlis Stockman the T.Ray Frame Maintenance Award for outstanding
service. Earlis retired from the department in December of 2015 after 47 years of
service. During his career Earlis had the pleasure to serve under four different Parks
and Recreation Directors: Robert A. Lee, Terry Trueblood, Mike Moran, and Julie
Seydell-Johnson. Earlis oversaw the construction, installation and maintenance of
approximately 1,800 acres of natural areas and parkland, 50 playgrounds, 50 parks,
50 shelters, 20+ miles of trails, 15 restroom facilities, 4 athletic areas, 3 splash pads,
2 dog parks.
• Duane Coblentz, Steve Erickson and Nate Steele have completed their DNR Wildland
Fire Certifications, which gives them the ability to assist with prairie burns.
• At the City of Iowa City Employee Luncheon Brian Tack was honored for 20 years of
service and Steve Erickson was honored for 5 years of service.
• Zachary Hall recently became a member of the Iowa Urban Tree Council (IUTC). The
IUTC is comprised of state, municipal, nonprofit and private sector individuals
interested in urban trees. The IUTC organizes the Arbor Day Tree City USA program
and provides recommendations to the State Forester regarding urban trees.
Recreation:
• Amanda Opitz was honored with the Outdoor Recreation Products scholarship at
the IPRA Spring Conference in Waterloo. Amanda is pursuing a graduate degree at
Gonzaga University.
• As part of the City Council strategy on supporting local foods initiatives, the
Recreation Division has developed a beginner garden program for underrepresented
individuals and families. The program will run for 12 weeks starting April 1".
Participants will receive hands on training from master gardeners to teach them the
basics of gardening. Along with the education component, participants receive a
garden plot, seeds/plants, and tools to support their garden.
• On April 6th staff attended the National Coalition Building Institute Leadership for
Equity and Inclusion training.
The Mercer Park tennis courts will be under construction from April 6-June 30. The
courts will undergo surface restoration and the elimination of 3 tennis courts in
exchange for the addition of 8 pickle ball courts.
Cemetery:
• Tree damage from March 6`h storms (70+ mph winds)
® Iowa City Parks and Recreation Commission Packet I City of Iowa City
• The staff will begin with monument repair as soon as weather permits. The
cemetery has several monuments that have been damaged near the entrance of the
cemetery.
Facilities:
• Happy Hollow Shelter & Restroom Upgrades design will be presented to Historic
Preservation Commission on Thursday, April 13eh
• City Park Cabin Restoration Project has been repackaged and will be bid in June
2017 and construction substantial completion date of August 2018.
• HVAC Study and B.A.S Design Project for City Hall, RALRC and Mercer Aquatic
Center- Shive-Hattery, Inc. is the selected Engineering firm, a resolution for
approving agreement will be on the March 18th City council agenda.
• Maintenance staff has started spring cleaning and preparations for the opening of
City Park Pool.
• Deteriorated exterior signs have been removed at City Hall and Robert A. Lee
Recreation Center.
• City Hall front exterior landscape collaboration project between Parks and
Recreation and Engineering will be bid in April. This includes hardscape work on
planters, removing existing benches and a new landscape planting design by Parks
staff, Tyler Baird.
• The City's AmeriCorps team will be working with the Parks and Recreation
Department, exciting projects include City facility LED lighting improvements and
assessment.
Iowa City Parks and Recreation Commission Packet I City of Iowa City
Top Staff Issues
Parks
Recreation
Part-time and seasonal staffing has begun and this season the Parks division will
employee approximately 40 PTEs and will have assistance from 5 Americorps folks.
Rain and wet ground conditions have
Staff is busy with the summer part-time and seasonal hiring for camps, City Park
pools, City Park rides, dog park attendants, and other positions.
The summer program guide is set to be delivered on or around April 17`h. The guide
has undergone a transformation and is now condensed and streamlined to allow for
easier readership. It is the intent for future guides to be mailed to households as
opposed to delivering them to schools.
Cemetery
• The cemetery has hired 3 people for the seasonal positions. Two staff at 40 hours
per/week and one for the 25 hours per week.
The staff is working to remove and store all snow equipment and ready all of the
mowing equipment.
Facilities
• Council approved modifying the MWI-Government Buildings position to a MWI-
Pools designation. Four city internal applicants were interviewed and the position
has been filled. Caleb Burkholder was promoted to the position; a vacancy has been
created for hiring a custodial position at Robert A. Lee Recreation Center.
• Jay Rutt, our most recent custodian hire, joined the City Hall Maintenance team in
March.
Iowa City Parks and Recreation Commission Packet E City of Iowa City
Project
Timeline
Status
Facilities - HVAC Control Software
Multi -year Implementation for all City
Shive-Hattery selected for
Buildings ($535,000 CIP)
Design
Mercer— HVAC & Tuckpointing
Summer/Fall 2017
Consultant selection
underway.
RALRC — Lobby Renovations
Fall 2017
Neumann -Monson selected
for design. Kick-off meeting
held 3/17.
Admin: Park Master Plan Update
October 2016—June 2017
Draft Review May -June.
(RDG/HBK)
Admin: Natural Areas Plan
October 2016— December 2017
Field Assessments taking
place
(AES )
Forestry: Tree Inventory
Project may begin July 1, 2016 ($75,000
Tree inventory has begun.
Gen Fund)
Work to continue through
2017.
(Plan It GEO)
Ashton House - Project Green
Construction Summer/Fall 2016
Contract to Carew. (Hawks
Design)
Frauenholtz Miller Park
Construction Spring 2017 ($150,000 CIP)
Contract to All American.
Work to begin 4/17.
City Park Cabin Restoration
Construction Fall 2016 ($200,000 CIP)
Feb bids rejected. Rebid in
April.
Pheasant Hill Park Renovation
Construction Spring 2017 ($60,862 CIP)
Playground purchased.
Installation spring 2017.
Happy Hollow Shelter & Restroom
Construction Spring 2017 ($150,000 CIP)
Historic Review Commission
Upgrades
4/17.(HBK)
Iowa City Parks and Recreation Commission Packet I City of Iowa City
Mercer Tennis Courts/Pickle Ball Court &
($75,000 CIP, $25,000 Park Improvement
Mercer construction begins
Wetherby Sport Court
Fund) (Weatherby - $75,000 Grant)
4/17- TRICON. Wetherby
bids due 4/12/17.
MTPB construction to begin in April 2017
Riverfront Crossing Park, Phase 1
Wetlands construction & stream bank
Phase 1 work to bid in 5/17.
stabilization 2017 (Fed Grant)
(Confluence/HR Green)
Chauncey Swan Park
TBD — Park rebuild at end of building
Building construction began
project.
11-2016. Park construction
2018.
Hickory Hill Bridge Replacement
Construction Spring 2017
Project began 4/1/17.
Hickory Hill Trails, Signs & Bridges
Construction Fall 2017
Design underway —
RDG/HBK
Oakland
Cemetery
FY 17 Revenue
Report
"shaded areas represent revious 5yr average
Revenue from Lot
Sales
Lot Sale Syr
Average
# of Interments
interments
Syr avg.
Revenue
from
Interments
5 year Avg.
on
Interments
Total
Revenue
Syr Avg. on
total
revenue
July
$7,200.00
$4,790.00
9
6.0
$6,900.00
$2,632.00
$14,100.00
$7,422.00
August
$3,900.00
$7,760.00
9
8.2
$3,915.00
$4,228.00
$7,815.00
$11,988.00
Sept
$2,800.00
$5,810.00
9
7.6
$4,320.00
$3,888.00
$7,120.00
$9,698.00
Oct
$5,100.00
$6,870.00
7
7.6
$4,250.00
$3,822.26,
$9,350.00
$10,692.26
Nov
$4,200.00
$6,170.00
7
5.8
1$2,215.00
$2,780.50
$6,415.00
$8,950.50
Dec
$2,400.00
$1,810.00
11
3.6
$5,700.00
$1,500.00
$8,100.00
$3,310.00
Jan
$4,500.00
$4,020.00
3
2.8
$2,300.00
$1,980.00
$6,800.00
$6,000.00
Feb
$7,400.00
$7,050.00
3
2.8
$1,300.00
$1,577.00
$8,700.00
$8,627.00
March
$4,400.00
$5,140.00
6
6.0
$3,940.00
$3,454.00
$8,340.00
$8,594.00
April
$7,250.00
7.0
$3,294.00
$10,544.00
May
1 1
$5,530.00
7.8
$3,271.00
$8,801.00
June
1
1 $7,440.00
7.0
$3,156.59
$10,596.59
Totals
$41,900.00
$69,640.0
64
72.2 1$34,840.00
$35,583.35
$76,740.00
$105,2 03.35
Iowa City Parks and Recreation Commission Packet I City of Iowa City