HomeMy WebLinkAbout05-10-2017 Parks & Recreation CommissionIowa City
Parks and Recreation Commission
Wednesday, May 10, 2017 - 5 p.m. CITY of IOWA CITY
Robert A. Lee Community Recreation Center - Meeting Room B
220 S. Gilbert St.
ITEM 1 CALL TO ORDER
ITEM 2 APPROVAL OF MINUTES
ITEM 3 PUBLIC DISCUSSION OF ANY ITEMS NOT ON THE AGENDA
ITEM 4 REVIEW OF ALCOHOL POLICY FOR PARK SHELTERS -JULI SEYDELL
JOHNSON
ITEM 5 RECREATION DIVISION UPDATE AND REVIEW - CHAD DYSON &
RECREATION STAFF
ITEM 6 DIRECTORS REPORT -JULI SEYDELLJOHNSON
ITEM 7 CHAIRS REPORT-CLAYCLAUSSEN
ITEM 8 COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS
ITEM 9 ADJOURN
If you will need disability -related accommodations in order to participate in this program/event, please contact
Tammy Neumann, Iowa City Parks and Recreation Department at 3191356-5210 or tammy-neumann@iowa-
city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs.
MINUTES APPROVED
PARKS AND RECREATION COMMISSION
APRIL 12, 2017
RECREATION CENTER — MEETING ROOM B
Members Present: Suzanne Bender, Larry Brown, Clay Claussen, Wayne Fett, Cara Hamann, Lucie
Laurian, Angie Smith, Jamie Venzon, Joe Younker
Members Absent: None
Staff Present: Juli Seydell Johnson, Chad Dyson, Zac Hall
Others Present: Jody Matherly, Iowa City Police Chief, Lynne Mach, Chris Coretsopoulos
CALL TO ORDER
Chairman Claussen called the meeting to order at 5:00 p.m.
Seydell Johnson introduced Police Chief Jody Matherly to the Commission. Matherly began his position
as Police Chief in January 2017. He shared that he has been a police officer for 34 years, was born in
Grinnell, Iowa and raised in Flint, Michigan since the age of five. He served as a police officer in Flint
for 20 years. He then was the Chief of Police in Grinnell for 9 years, in Altoona for 5 years prior to taking
the position here in Iowa City. He said that he is enjoying his new position, likes the fast pace, the
community and the challenges in the community. He has been very impressed with the department heads
within the City. He reported that there is 120 staff within the Police Department including police officers,
animal control and community service officers. The department receives 65,000 service calls per year. He
is pleased also with the amount of resources that the University provides. Most recently the Iowa City
Police Department participated in a three day training working with the University of Iowa Wrestlers.
This training taught last resort techniques after having tried de-escalation procedures without success.
Laurian noted that it seems to her that the noise level has decreased dramatically downtown over the last
several years. Mathcrly credits the under 21 ordinance for this change. He commended the Parks and
Recreation department for their efforts in engaging the youth in the community.
Also present at tonight's meeting was Angie Smith, the newest commission member.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action):
None
OTHER FORMAL ACTION:
Moved by Younker, seconded by Fett, to approve the March 8, 2017 minutes as written. Passed 9-
0.
PARKS AND RECREATION COMMISSION
April 12, 2017
Page 2 of 6
PUBLIC DISCUSSION
None
HICKORY HILL UPDATE -TRAIN AND BRIDGE CONSTRUCTION
Seydell Johnson noted that RDG Design and HBK Engineering have been contracted to design the
Hickory Hill project specifications based on priorities of the Hickory Hill Master Plan.
This project includes trail signage, replacement of one bridge, the addition of hand rails to a second
bridge, reconstruction of the east trail loop near the First Avenue entrance, and realignment of a trail
section near the entrance from Oakland Cemetery. Park Superintendent Hall presented an overview of
project scope and priorities.
Hall said that the project scope focuses on the trail realignments and bridge replacements. Seydell
Johnson noted that the large bridge off of First Avenue is currently under construction and is not part of
this project; it is a separate FEMA project. Friends of Hickory Hill have identified erosion issues at the
east trail as a high priority item. Audience member Chris Coretsopoulos asked if the road entering the
park from Regina High School property would have tile added. Smith noted that Regina will be creating a
new entrance from First Avenue and wondering if that will tie into the park. Seydell Johnson will
investigate. Staff is looking at signage options which were shared with Commission. The idea is to create
more uniformity in the signage throughout the park. Coretsopoulos asked if QR Codes could be added to
the signs. Seydell Johnson said it may be possible; however, she is concerned that there may not be a very
strong Wi-Fi connection in the park. Laurian asked about what materials will be used for the signs. Staff
noted that materials have not been determined. Laurian likes the idea of the sign displaying a map as the
park can be difficult to navigate. Seydell Johnson said that some have mentioned that they enjoy getting
lost in the park. Lynne Ikach, an audience member, said that perhaps staff could consider signage on the
main trails while leaving many of the other trails unmarked.
A master plan was completed for this project in 2016 and may be viewed at hiip://www8.iowa-
citv.ora/weblink/0/edoc/ 1553574/hickorvhill-masterolan-report-iulv2016.odf
REPORT ON ITEMS FROM CITY STAFF
Recreation Division Superintendent — Chad Dvson
Aquatics: Dyson reported that staff has begun preparations to open City Park Pool. Replacement of the
grate system at the Robert A. Lee Recreation pool is in process as well. He also noted that Matthew
Eckhardt, Aquatics Program Supervisor, is reaching out to various summer camp programs in the
community. Finding out their schedules will allow him to better staff the pool when needed. The pool and
splash pads will open on Saturday, June 3.
Pickle Ball/Tennis Courts: Dyson note that the project began this week and is scheduled for an end of
June completion.
Book Mobile: Dyson stated that the Library's new Book Mobile is being unveiled this evening at Mercer
Park.
PARKS AND RECREATION COMMISSION
April 12, 2017
Page 3 of 6
Kickers Donation: Dyson announced that Iowa City Kickers Soccer League will be presenting the
department with a $10,000 donation at the April 18 council meeting. These funds will be used to
resurface some of the fields with a better drainage system. The Kickers plan to donate $10,000 each year
for five years.
Parks & Recreation Program Guide: Dyson explained that the newest program guide has been
consolidated into a much smaller piece that will direct patrons to the web site for more description of
activities. The idea is that this guide will be mailed to homes in the future.
Smith noted that she had heard something about a swim lesson scholarship activity that is being planned.
Dyson explained that long time Recreation Pool swimmer, Gary Watts, is hosting a private event at his
home and will be raising funds for this scholarship. The Parks and Recreation Department will be holding
the Splashes for Scholarship fundraiser as well at Mercer Park Aquatic Center. Seydell Johnson added
that advocating for all children to learn how to swim will become a part of the parks master plan.
Parks Division Superintendent — Zac Hall
Natural Areas Plan: Hall noted that the Natural Areas Plan is moving forward and staff has been able to
gather critical information. A healthy woodlands assessment is also being done in cooperation with the
DNR and State Foresters. This information has been passed on to the Natural Areas consultants.
Tree Inventory: This process continues and to date 16,000 trees have been documented. Plan-It-Geo staff
will be moving into the parks soon.
Playgrounds: Staff will be working on the drainage issues presented at the new playground at Mercer
Park this spring.
Ashton House Landscaping: The REAP Grant project for landscaping has begun with Carew Landscaping
proceeding with site cleaning. Installation of materials should begin this month as well.
Raptor Project: Shawn Hawks, Director of the Iowa Raptor Project, has approached staff asking if there
might be interest in assisting a scout troop with installation of kestrel houses on trees within the parks.
Staff agreed to assist in this program and 42 kestrel houses have been placed throughout the city.
Bentler asked if the removal of a large tree near the trail at Ashton House was in preparation for the
landscape project. Hall confirmed that is the case and further noted that these particular trees were
identified has having structural issues and they were ash trees.
Hamann asked why a large tree was removed at the large bridge at Hickory Hill Park. Hall explained that
the whole site had to be grated to allow for bridge abutments.
Parks and Recreation Director — Juli Seydell Johnson
Creekside Park: Seydell Johnson announced that there is a Creekside Park Neighborhood meeting
scheduled for Thursday, April 13 at 5:30 p.m. Consultants will gather information for the park design
and will share draft plans with commission at a future meeting. This project is funded for 2018.
Other Projects: Seydell Johnson noted that there are several projects that are kicking off at this time. Two
of these include the Mercer Park tennis/pickle ball court project and the Hickory Hill bridge replacement.
Staff met today for the preconstruction meeting for Frauenholtz-Miller Park which is scheduled to take
approximately 60 days from start to finish. The playground at Pheasant Hill Park will soon be installed.
PARKS AND RECREATION COMMISSION
April 12, 2017
Page 4 of 6
Wetherby sport court bids have come in. The bidding process for Riverfront Crossings will take place
soon as well. Phase 1 of this project will include placement of underground utilities, creation of 5-acres of
wetland, new trail connections within the park, as well as grading the rest of the area for future
development.
Hamann said that she lives in the Creekside neighborhood, however, did not receive any notification of
the neighborhood meeting. Seydell Johnson explained that postcards were mailed out to those living
within `/G mile from the park. Hamann does live within this parameter. Hamann suggested placing a sign
in a park prior to neighborhood meetings. Seydell Johnson agreed that this is a good idea.
Public Art: Seydell Johnson announced that there are two new murals being installed, one in the
Recreation Building and one at Mercer Park Aquatic Center. Both murals will be interactive and STEAM
based. These will be placed this summer. They are being financed through both Parks and Recreation and
Public Art funds.
Parks & Recreation Foundation: Seydell Johnson announced that the endowment fund has reached
$90,000+, reminding commission that once this fund reaches $100,000 money can be withdrawn for
parks and recreation projects. The charitable giving account is at $37,150. This is the account where
funds that come in for memorials is placed and then withdrawn on.a more regular basis.
Community Gardens: Seydell Johnson said that three of the community garden locations are full (Reno,
Kiwanis and Chadek Green Parks). Wetherby Park still has 17 plots available.
AmeriCorps Volunteers: AmeriCorps volunteers have been working with the Neighborhood
Development Services Department since last August. They will now move to the Parks and Recreation
department. The volunteers will be auditing facility lighting, preparing for LED lighting, also will be
doing invasive species removal and will work with the edible landscape projects within the department.
Laurian shared that when using LED lighting to keep in mind that the bright white LED's that are used in
street lights for instance, are known to interfere with wildlife circadian rhythms making them think it is
day when it is actually night.
Waterworks Park Bench: Seydell Johnson and Hall were approached by Jim Walters who asked if a park
bench could be added at Waterworks Park. As Walters has worked closely with several Eagle Scout
projects and in turn has helped to enhance the parks, staff will install a bench at no cost to this location as
requested.
Adopt -A -Park: Staff is working to revive this program, which has been around for a number of years.
Seydell Johnson will invite the adoptees to attend a Commission Meeting annually where they will
receive a certificate.
CHAIRS REPORT -CLAY CLAUSSEN:
Claussen suggested that perhaps the Commission could hold some future meetings in various locations,
feeling that this would give members a chance to go out and see more of the parks while also providing an
opportunity to interact with some of the public. Seydell Johnson suggested that perhaps this could be done
in conjunction with project ribbon cuttings etc.
PARKS AND RECREATION COMMISSION
April 12, 2017
Page 5 of 6
Nancy Carlson from the audience mentioned that she had attended the Park Master Plan focus group last
fall at the Terry Trueblood Recreation Area. She said it was advertised and well attended.
Claussen suggested that Commission members consider attending council meetings.
Claussen mentioned that meeting a quorum can be more of a challenge for the commission in the summer.
He suggested that perhaps one of the summer meetings be dedicated to brainstorming. Those who can't
attend could send in their comments. Laurian thought it would be best to have a brainstorming session
when all members are present. Seydell Johnson suggested that when the RDG presents the master plan to
commission, that that meeting be extended to include the brainstorming session as this would go along
with the master planning process.
COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS:
Laurian again mentioned that it will be important for staff to look carefully at the lights placed in the
parks. It is important to think about color, shapes etc. Laurian offered to do some research.
Laurian noticed that a lot of the tree planters are not constructed in a way to receive water runoff. She
would like Iowa City staff to be more cognizant of this in future planning.
Bentler said that she would like to see more progress in recycling plans for parks.
ADJOURNEMENT:
Moved by Laurian, seconded by Bentler, to adjourn the meeting at 6.13 p.m. Motion passed 9-0
PARKS AND RECREATION COMMISSION
April 12, 2017
Page 6 of 6
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
NAME
TERM
o
i
M
EXPIRES
g
e '
i
tia
Suzanne
1/1/17
X
X
X
X
X
X
X
O/E
X
NM
X
X
Bentler
Larry Brown
1/1/18
X
X
X
X
X
X
X
X
X
NM
O/E
X
Clay
1/1/18
X
X
X
X
X
X
X
X
X
NM
X
X
Claussen
Maggie
1/1/17
O/E
X
O/E
X
X
X
O/E
X
Elliott
Wayne Fett
1/1/19
X
X
X
O/
X
O/E
X
X
X
NM
X
X
E
Cara
1/1/20
X
X
X
X
X
X
X
X
O/E
NM
X
X
Hamann
Lucie
I/1/10
X
X
O/E
O/
X
X
X
X
X
NM
X
X
Laurian
E
Paul Roesler
1/1/18
X
X
X
X
O/E
X
X
O/E
Angie Smith
1/1/18
*
*
*
*
*
*
*
*
*
*
O/E
X
Jamie
1/1/20
*
*
X
NM
X
X
Venzon
JO/EX
Joe Younker
1/1/20
X
X
X
O/E
X
X
X
NM
0/1
X
KEY: X = Present O = Absent O/E = Absent/Excused
NM = No meeting LQ = No meeting due to lack of quorum
* = Not a member at this time
To: Parks & Recreation Commission Members
From: Juli Seydell Johnson, Director of Parks & Recreation
Date: May 3, 2017
Re: Review of Alcohol Policy for Park Shelters
Commission Role:
Provide recommendations to the City Council regarding policies for
alcohol use during park shelter rentals.
Background:
• A resident sent a request to City Council asking the City to reconsider
policies relating to alcohol consumption during park shelter rentals.
• The City Council briefly discussed at the May 2, 2017 work session.
Council directed staff to research similar policies from other cities,
discuss with Park Commission, and return to Council for further
discussion.
• Alcohol is current banned in all City parks except during rentals at
TTRA Lodge and the Ned Ashton House.
Project Timeline:
Recommendations to the City Council may be made at any time.
Attachment:
Current policy for alcohol consumption during rentals at TTRA Lodge
and the Ned Ashton House.
220 S. Gilbert Street • Iowa City, Iowa 52240-1632 • (319) 356-5100 • FAX (319) 356-5487
ADMINISTRATIVE REGULATIONS FOR THE USE OF ALCOHOL
at the Terry Trueblood Recreation Area Lodge and the Ned Ashton House.
The following Administrative Rules regarding the use of alcohol are adopted pursuant to Iowa City Code
4-5-3, and approved by the Iowa City Parks and Recreation Director and the City Manager of Iowa City.
The Iowa City Parks and Recreation Director, or designee, is authorized to issue written permission to a
Permittee, via an addendum attached to an approved Facility Rental Permit, for the use of alcohol in the
Terry Trueblood Recreation Area Lodge and the Ned Ashton House pursuant to these administrative
rules. The following rules apply:
1. The City will have a designee present for the duration of the event.
2. A damage deposit shall be required for each event, as set by the City, or designee. The rental permit
holder (Permittee) shall be personally responsible for any and all damages caused by the Permittee
or any guests, including those damages not covered by the damage deposit.
3. Permittee shall obtain a general liability insurance policy in the amount of $1 million per occurrence
covering personal injury, bodily injury, and property damage. No deletion or modification to Host
Liquor Liability is allowed. An umbrella or excess liability policy in these amounts may be sufficient
to meet this requirement. The City of Iowa City must be included as an Additional Insured on the
policy, unless otherwise agreed upon by the Director of Parks and Recreation. The City requires that
the insurance carrier be A rated or better by A.M. Best. All policies shall be written on a per
occurrence basis, not a claims -made basis, and in form and amounts and with companies
satisfactory to the City of Iowa City. Such policy shall remain in full force and effect for the duration
of the event. Where a caterer is providing the alcohol, proof of the caterer's insurance meeting
these requirements is sufficient. Proof of insurance is due with the rental deposit.
4. The Permittee must be 21 years of age or older, and provide proof thereof via a government -issued
photo I.D. upon request.
5. No person under the legal drinking age may possess or consume alcoholic beverages.
6. All alcoholic beverages must be consumed in the building or within the outdoor patio area. No
possession or consumption of alcohol is allowed anywhere else on City property, unless within an
area covered by a valid liquor license approved by City Council.
7. The City or its designee reserves the right to cut off any person from further possession or
consumption of alcohol, should their behavior, in the sole opinion of the City or designee, warrant it.
Failure of the Permitee or its guests to act responsibly and maintain order, as determined by the City
or its designee, may result in removal of the person(s) from the premises, intervention by law
enforcement, and/or termination of the event.
S. No liquor shall be permitted. Permittees may bring their own wine or beer only if a caterer is not
providing the alcohol.
9. If a caterer is providing the alcohol, any and all wine and beer possessed or consumed must be
provided by the caterer.
220 S. Gilbert Street • Iowa City, Iowa 52240-1632 • (319) 356-5100 • FAX (319) 356-5487
10. If a caterer is providing the alcohol, the Permittee shall provide evidence of the caterer's liquor
license to the City.
11. Wine and beer (not liquor) may be sold through a cash bar if said sales are conducted by a caterer or
other provider fully licensed to do so, and only if the license(s) and proof of insurance are placed on
file with the City Parks and Recreation Director no later than two weeks beforehand. Sales of wine
or beer outside of the lodge are allowed only for events sponsored or co -sponsored by the City, and
only by liquor licensee acting pursuant to a liquor license then in effect for the Terry Trueblood
Recreation Area Lodge.
12. Only hosted wine and beer is permitted. No sales, cup sales, "suggested" or "free-will" donations,
and/or tickets are allowed. If there is evidence that alcohol has been sold to individuals, other than
the sale from the caterer to the Renter, the event will be terminated immediately, and law
enforcement will be notified.
13. Permittee agrees to indemnify, defend, and hold harmless the City against any and all claims related
in any way whatsoever to the Permittee or any of Permittee's guests consuming alcoholic
beverages, or any behavior that arguably resulted from the Permittee or guest consuming alcoholic
beverages.
14. The Parks and Recreation Director or designee may place additional reasonable conditions on the
use of alcohol in the Terry Trueblood Recreation Area Lodge or the Ned Ashton House, which
conditions shall be attached to the rental permit.
220 S. Gilbert Street • Iowa City, Iowa 52240-1632 • (319) 356-5100 • FAX (319) 356-5487
CITY OF I O W A CITY
Date: May 9, 2017
To: Parks Commission
From: Juli Seydell Johnson, Director of Parks and Recreation
Re: Additional Information Park Shelter Alcohol Policies
In preparation for this month's discussion of alcohol policies for park shelters, this memo
contains information regarding alcohol policies for park shelters from:
• Coralville
• Dubuque
• Ames
• Cedar Rapids
• Davenport
• Cedar Falls
Coralville:
Park Shelters
Rates & Availability
Park shelter reservations are available between March 1 and October 31. Shelters are
available in 4-hour segments:
10:00 am - 2:00 pm
2:00 pm - 6:00 pm
6:00 pm - 10:00 pm
Youth non-profit groups may reserve shelters for two-hour segments, Monday through
Thursday, at no charge.
Cancellations for billable rentals will incur a fee of 1/3 the rental rate. Contact the Coralville
Recreation Center at 319.248.1750 for pricing, availability, and non-profit qualification
guidelines.
Shelter
Park Location
Amenities
North Ridge
North Ridge Park North of 1-80 off
6 picnic tables
Shelter
Holiday Road
Fireside Shelter
S.T. Morrison Park 7th Street
8 picnic tables, outside grill, electricity,
between Coralville fireplace inside shelter
Community
Aquatic Center
and pond
Hilltop Shelter
S.T. Morrison Park 8th Street east of
8 picnic tables, outside grill, electricity,
the Coralville
adjacent to sand volleyball pit /
Recreation Center playground
View all parks and facilities.
Guidelines
• Beer and wine are allowed in the park with the purchase of a $15.00 alcohol permit obtained at
the time of shelter reservation
• If planning an event with amplified sound, a ind permit application must be completed and
filed with the City Clerk's office
• Use of a caterer must be noted at the time of reservation
• Vehicles are not permitted on the grass
LEISURE SERVICES DEPARTMENT
CITY OF DUBUQUE, IOWA, 563-589-4263
PAVILION RESERVATION / USAGE POLICIES
PLEASE.... USERECYCLEB/N(S)LOCATED /NEACHPARKII
PROBLEMS OR DIFFICULTIES at park: call 589-4216 to reach a park
representative. If no answer, call non -emergency Police dispatch, 589-4415.
NO SMOKING is allowed in any park pavilions or buildings (Iowa Smoke Free Air Act).
DECORATIONS: battery operated candles only; NO nails, staples, tacks etc.; NO duct
tape. Masking tape only.
AMPLIFIED MUSIC requires a permit. Contact Leisure Services office, 589-4263.
WINE, ALCOHOL and CANNED BEER are allowed. Wine and alcohol must be
served in plastic containers. KEG BEER is not allowed except by approval of the Leisure
Services Manager; approval is only given to a licensed holder of a beer permit.
ELECTRICAL OUTLETS: 15 AMP electricity in all pavilions. OUTLETS at SHARED
OPEN AIR pavilions are to be shared with people in other reserved sections of that pavilion.
PETS IN CITY PARKS / TRAILS: Per City Ordinance revised August 6, 2013,
leashed dogs and cats are allowed in certain locations. See list of parks and/or trails
where dogs and cats are allowed on leash at www.cityofdubuque.org/parks. Dogs are
allowed off leash in the Pet Park on North Grandview Avenue. Municipal citations will be
issued to anyone with a pet in a park or on a trail where they are not permitted.
SIGNS designating reservation locations must be self supporting (i.e., sign attached to
wood and stuck in ground by pavilion).
MOVING PICNIC TABLES from reserved areas (including inside pavilions) is
PROHIBITED per CITY ORDINANCE.
PUBLIC WALK / RUN: If you are sponsoring a public walk or run in a city park and
you also plan on using city streets/sidewalks, you MUST GET A SPECIAL EVENT PERMIT
FROM CITY CLERK'S OFFICE, 563-589-4122.
Reservations for indoor pavilions will be held for one hour after scheduled rental. USAGE
IS BY RESERVATION ONLY except for open air pavilions not rented, during
inclement weather or when no other tables are available in the park. Reservations include
only tables in the reserved area (inside if an enclosed pavilion).
EAGLE POINT ENTRANCE FEE: $1.00 fee entitles you to one (1) re-entrance into
the park, and original receipt must be given to fee collector when re-entering. Pavilion rental
does not include park entrance fee.
CLEARANCE FOR BUSES OR LARGE VEHICLES at Eagle Point: 12' 6"
clearance on Promenade Bridge overpass.
RESERVATIONS may be made 23 months in advance. PAYMENT is required at the
time the reservation is made.
REFUNDS: If requested up to four weeks prior to actual reservation date, full refund will be given.
No refunds will be given for weather related cancelations.
Ames Park Policies
Park hours 6:OOAM to 10:30PM daily.
Alcoholic Beverage Use -- Keg beer is NOT allowed in any park. Beer and
wine are allowed in Brookside, Inis Grove, McCarthy Lee, North & South River
Valley and Moore Memorial Parks. Alcohol beverages of any kind are not allowed
in any other park areas.
Pets -- Pets must be leashed at all times.
Pet Waste -- Pet owners need to be responsible and are required to clean up
after their pets.
Fires -- Allowed in grills only.
Horses -- Not Allowed
Snowmobiles -- Not Allowed
Trapping/Hunting -- Not Allowed
Bikes -- Not allowed in Munn Woods, East River Valley, Audubon Trail, Skate
Park and on the five foot walkway in Brookside Park
Park Structures/Bridges/Equipment -- It is unlawful to utilize any structure
and equipment for any purpose or in any manner other than for its intended
use.
Vehicles -- Limited to roadways.
Skating/Skateboarding -- Not allowed on the tennis courts
Cedar Rapids:
Beer and Alcohol Policy
Canned and bottled beer is allowed in the parks; anything larger than one quart size requires a $12
permit purchased in person at least 5 business days prior to the event.
The person obtaining the permit must show photo ID and be responsible that:
No minors are served.
• No beer is sold.
• They are present during the entire event.
• Permits are issued at the Ambroz Recreation Center. The Police Department receives a copy of
all beer permits and verifies compliance.
Davenport
SPECIAL USE TERMS AND CONDITIONS
1. All Special Use Requests are accepted on a first -come, first -request basis. Parks and Recreation
Department sponsored events take priority over all other Special Use Requests.
2. You must be 21 years old to rent any facility. Proof of age is required. Certain rentals subject to police
background check.
3. Conflicts in scheduling shall be resolved in accordance with the Department's Special Use Policy. The
Department reserves the right to deny a request in the intent of the Special Use Policy and the best
interest of the general public.
4. All functions conducted on park facilities must be in accordance with the Special Use Policy as set
forth in the ordinance providing for the issuance of permits for use of park facilities.
5. Unless specifically stated on the Special Use Request, it is understood that the event is not a benefit
function, no admission will be charged or tickets sold. The sale of alcoholic beverages is strictly
prohibited.
6. Authorization may be issued for consumption of alcohol in designated parks. Authorization will
require user to secure host liability insurance for event and provide the Parks and Recreation
Department a copy of the host insurance policy. Alcoholic beverages are strictly prohibited without the
proper host insurance documentation. Individuals making request must be at least 21 years of age and
will be required to present authorized proof of age. Absolutely no individuals below the age of 21 are
allowed to possess or drink alcoholic beverages on public park property.
7. Individuals making request for alcohol must be at least 21 years of age and will be required to present
authorized proof of age. Absolutely no individuals below the age of 21 are allowed to possess or drink
beer/wine/alcoholic beverages on public park property.
8. The right to grant or deny alcohol consumption shall lie solely with the Department and requests for
such must be made at time of request.
9. Parks and Recreation indoor facilities are non-smoking facilities. Please check department policy for
individual facility prior to making reservation.
10. The requesting party shall assume complete responsibility for damages, clean-up, breakage or loss.
Use of tacks, staples, nails, screws are not permitted. If tape is used, it must be the blue painters tape
and shall be completely removed at the end of the event.
11. All shelters, building and rooms shall be left in orderly condition. If the building/facility requires
additional maintenance by Parks custodial staff, the expense will be deducted from the deposit. If costs
exceed the deposit, or no deposit was required, the undersigned will be billed for the excess costs.
Failure to pay for such will result in denial of future requests.
Cedar Falls
Sec. 20-223. Possession of beer or other intoxicating liquor.
It shall be unlawful for any person to bring in or use or have in their possession a keg or similar
container for the purpose of dispensing beer or any other intoxicating liquor not otherwise prohibited
by
I.C.A. § 123.46, within any park, including any access area or wildlife habitat area under the jurisdiction
of the city parks and recreation commission, unless either:
(1) Such use or possession is authorized by a liquor control license or beer permit approved by the city
council, and issued by the Iowa Alcoholic Beverages Division under Chapter 123 of the Iowa Code, and
such use is confined to a shelter or other place within a park which constitutes a 'licensed premises"
within the meaning of state law and which is designated for group use; or
(2) Such use is arranged in advance with the director of human and leisure services and such use is
confined to the Island Park Beach House located in Island Park in the city, or to the Celebration Shelter
located in Gateway Park in the city.
Any person desiring to use a shelter or building, where beer or an intoxicating liquor is to be dispensed
from a keg or similar container as authorized in this section must make a prior shelter or building
reservation, have a designated agent for contact responsibility, make advance payment of a reservation
fee and submit a $100.00 minimum damage deposit. The parks and recreation commission has the right
to retain any or all of the required deposit to cover damage to city park property. The holder of a shelter
or building reservation shall be bound by and be responsible for enforcing all park rules and regulations
and all applicable ordinances regarding the use of a keg, or similar container, or other rules and
regulations set out in this article.
(Code 1971, § 18 3/4-118; Ord. No. 2301, § 1, 5-22-00; Ord. No. 2422, § 1, 3-10-03)
LOBE WMA2=KIAMAs arY
Date: May 4, 2017
To: Juli Seydell Johnson, Director of Parks & Recreation
From: Chad Dyson, Superintendent of Recreation
Re: Recreation Division operations update and review
Commission Role:
Review, comment, and make recommendations on operational aspects presented by staff.
Background:
The Recreation Division role is to provide a high -quality level of leisure time opportunities,
increase the number of people served, improve the quality of program delivery, and advocate
the benefits of recreational involvement to the general public. The Recreation Division
advocates to provide facilities and programs which teach basic recreation and life skills
including swimming, bicycle safety, fishing, gardening, sports and boating. Recent initiatives in
these areas include STEAM programs and camps, underserved youth outreach programs, and
environmental sustainability and regeneration efforts in our nature programs and facilities.
The Recreation Division manages the operation of the City's recreation facilities, programs, and
services. The Recreation Division offers programs in youth & adult sports, aquatics, art, social,
and environmental programs, and programs for persons with special needs. The division is
comprised of the following service areas: Administration, Recreation Center Operations,
Social/Cultural/Environmental Activities, Aquatics, Special and Underserved Populations, Youth
Sports, Adult Sports, and Customer Engagement.
Program staff will be present to discuss their areas of operations in further detail.
Challenges:
6 Upgrading aging infrastructure within the recreation centers.
• Developing strategy to meet recreation needs for neighborhoods, low income, diverse,
and refugee populations.
Recruiting, developing, and retaining high quality temporary staff and volunteers.
• Focus on meeting the recreation needs of the community by staying relevant and
innovative with our offerings and avoiding complacency.
• Economic and transportation barriers to recreation services, programs, and facilities.
■ Ongoing master planning projects: Mercer Park Tennis/Pickle Ball court renovation,
Wetherby Park Sport Court, Eastside Sports Complex.
220 S. Gilbert Street • Iowa City, Iowa 52240-1632 • (319) 356-5100 • FAX (319) 356-5487
Recreation Division Staff present:
CITY OF IOWA CITY
Joyce Carroll — Program Supervisor for Social/Cultural/Environmental Arts
Matthew Eckhardt — Program Supervisor for Aquatics
Matt Eidahl — Program Supervisor for Youth Sports/Scanlon Gym Operations
RaQuishia Harrington — Program Supervisor for Special and Underserved Populations
Jeff Sears — Program Supervisor for Adult Sports/Sport Event Operations
220 S. Gilbert Street • Iowa City, Iowa 52240-1632 • (319) 356-5100 • FAX (319) 356-5487
Iowa City Parks & Recreation Commission Packet
Upcoming Events
May
June
July
August
May 10, 2017
• May 3, 4e Season of the Iowa City Farmers Market begins.
• May 19, Live Healthy Iowa Kids Track Championships, City High
• June 3, City Park Pool and splash pads open
• June 8, Party in the Park —Court Hill Park
• June 10-11, ASA state softball tournaments, Napoleon Park
• June 15, Party in the Park— Kiwanis Park
• June 22, Party in the Park— North Market Square
• June 29, Party in the Park —Oak Grove Park
• July 6, Party in the Park— Creekside Park
• July 13, Party in the Park— Reno Street Park
• July 20, Party in the Park— Mercer Park
• July 27, Party in the Park —Glendale Park
• August 3, Party in the Park— Wetherby Park
• August 10, Party in the Park —South Hickory Hill Park
• August 17, Party in the Park— College Green Park
• August 24, Party in the Park— Brookland Park
Future Commission Items
June 14, 2017
• Draft Park Master Plan Review — RDG
■ Tentative — Ribbon Cutting for Fraunholtz-Miller Park or Mercer Tennis/Pickle Ball
Court Project
July 12, 2017
• Tentative — Ribbon Cutting for Pheasant Hill Park Renovations
• Hickory Hill Park— Review Construction Plans - RDG
August 9, 2027
• Tentative — Park Tour
September 13, 2017
• Tentative — Ribbon Cutting at Wetherby Sport Court
October 12, 2017
• Tentative — Ribbon Cutting at Ashton House Landscaping & Gazebo Project
December 13, 2017
• Natural Areas Plan Review -AES
Iowa City Parks and Recreation Commission Packet I City of Iowa City
In the News & Sneaking Events
O`a�o g'`a� oho o�oa octi �`�
4/12/2017
Zachary Hall
Municipal Parks and
Environmental Policy
12
students, professors
Forestry
and Management Class
Administration
4/21/2017
Tyler Baird
Tree Diversity
American Society of
175
Landscape Architecture
Landscape Architects
Professionals
4/24/2017
Tyler Baird
Gardening in an
City Staff and Channel 4
2 + TV
City staff and community
Urban Environment
audience
members
5/2/2017
Juli Seydell
Park Project Updates
Iowa City Senior Center
25
Iowa City Senior Center
Johnson
I
I
members.
4/25/2017
Zachary Hall
Tree Pruning
City Staff
4
City Staff
4/29/2017
Rec Staff
"JOYFUL SCIENCE
General Public
600
parents and their children
PLAY"
ages 15 years
412312017
Rec Staff
Unveiling of our new
General Public
estimated
General Public: ages 2 years
Stream Table
1100
to adult
Iowa City Parks and Recreation Commission Packet I City of Iowa City
Status — Previous Commission Items and Discussions
• May 2016 Commission Meeting
➢ Eagle Scout Project — Gaga Pit
• May 2017 —Work has started! Estimated completion by mid -June. Site
changed to be near new playground equipment in Upper City Park.
• January 2017 Commission Meeting
➢ Tobacco Free Parks Policy Recommendation
• Recommendation to be sent to Council.
Iowa City Parks and Recreation Commission Packet I City of Iowa City
Notable from Parks & Recreation Staff
Parks
• Student volunteers from West Branch assisted with laying mulch around the planter
bed areas at TTRA.
• Staff from Parks, Horticulture and Equipment were trained on the new Hydroseeder
unit and immediately put it to use over -seeding the riverbank area behind the Parks
shop.
Recreation:
• STEAM felt was held on April 23rd at Terry Trueblood Recreation Area. The event
had great weather and attendance of more than 1,000 people.
• Staff attended the Healthiest State Initiative Conference in Ames, IA on May 2"".
Topics included community gardens, complete streets, and local food strategies.
• The beginning gardening program for low income populations started on April 8`n
The program teaches basic gardening skills and provides technical support to
participants.
Cemetery:
• Oakland Cemetery now allows dogs in the cemetery and the staff has installed two
dog waste stations (Brown St. entrance and Reno St. entrance).
• Oakland Cemetery will host a Memorial Day event at 9:30am on Monday May 29`n,
this event is put on by GAR, American Legion Post 17 & Auxiliary and the Johnson
County Military Affairs Association.
Facilities:
• Happy Hallow Shelter and Restroom Upgrades design was approved by Historic
Preservation on April 13`n. The first review set of plans are due to staff on May 5`n
• City Park Cabin Project- rebid, the documents are available to contractors. Bids due
on June 13`n
• Annual painting of City Park pool shell will began on Thursday, May 41n.
• Mercer Park Pool Chemical automated Feed system was replaced in April. The new
system allows staff to access the system information from their mobile phones!
• City Staff have been invited by the City's Wellness Committee to assist in the City
Hall landscape project on May 19`n and May 22ntl.
• The Engineering Division's hardscape project at City Hall removing benches and
incorporating limestone seating/planters will is out to bid, the project has an early
start date of May 30`n and completion date of July 10"'.
Iowa City Parks and Recreation Commission Packet I City of Iowa City
Administration:
35 Creekside Park neighbors attended a park planning meeting on April 13, 2017.
The City expects to close on one additional property, 1848 7th Avenue Court, on June
30. This land will be included in the park plan.
• A grant application for Riverfront Crossing Nature Play Area was the top score for
Iowa Land and Water Conservation Fund 2017 grant cycle. The funding is pending
approval of the Federal Budget before the grant may be awarded. The grant will
likely provide $154,300 (50%) of playground equipment purchase and installation
costs.
2017 Sustainability Initiative for Farmer's Market encourages asks shoppers to bring
their own reusable bags to the market while prohibiting vendors from providing
plastic shopping bags. Announcements of the change have received many positive
comments from residents.
Iowa City Parks and Recreation Commission Packet I City of Iowa City
Top Staff Issues
Parks
• Rain has been an issue delaying projects at City Hall, Pheasant Hill Park and daily
mowing operations.
• Restroom facilities have been temporarily closed at Fairmeadows Park and
Wetherby Park due to vandalism.
Recreation
• City Park pool and splash pad opening procedures are underway.
• Seasonal staff hiring is in full swing. During the summer months the Recreation
Cemetery
Facilities
Division employs approximately 300 temporary staff.
Staff has been busy mowing and trimming. Top action items for May include:
asphalt patching, monument repair and planting / mulching all the flower beds.
Collin Lenton, a new evening custodian for Robert A. Lee Recreation Center began
in April. Collin was formerly a Parks Division seasonal employee for the past nine
years.
Iowa City Parks and Recreation Commission Packet I City of Iowa City
Project
Timellne
Status
Facilities - HVAC Control Software
Multi -year Implementation for all City Buildings
Shive-Hattery selected for Design
($535,000 CIP)
Mercer — HVAC & Tuckpointing
Summer/Fall 2017
Consultant selection underway.
RALRC— Lobby Renovations
Fall 2017/Winter 2018
Neumann -Monson selected for
design. Kickoff meeting held
3/17.
Admin: Park Master Plan Update
October 2016—June 2017
Draft Review June. (RDG/HBK )
Admin: Natural Areas Plan
October 2016— December 2017
Field Assessments taking place
(AES )
Forestry: Tree Inventory
Project may begin July 1, 2016 ($75,000 Gen Fund)
Tree inventory has begun. Work
to continue through 2017.
(Plan It GEO)
Ashton House - Project Green
Construction Summer/Fall 2016
Contract to Carew. (Hawks Design)
Frauenholtz Miller Park
Construction Spring 2017 ($150,000 CIP)
Contract to All American. Work
began 4/17.
City Park Cabin Restoration
Construction Fall 2016 ($200,000 CIP)
Feb bids rejected. Rebid in April.
Pheasant Hill Park Renovation
Construction Spring 2017 ($60,862 CIP)
Playground purchased.
Installation spring 2017.
Happy Hollow Shelter & Restroom Upgrades
Construction Spring 2017 ($150,000 CIP)
Historic Review Commission
approved 4/17. (HBK)
Mercer Tennis Courts/Pickle Ball Court & Wetherby
($75,000 CIP, $25,000 Park Improvement Fund)
Mercer construction began 4/17-
Sport Court
(Weatherby-$75,000 Grant)
TRICON. Wetherby began 5/17—
LL Pelling.
MTPB construction to begin in April 2017
Riverfront Crossing Park, Phase 1
Wetlands construction & stream bank stabilization
Phase 1 work to bid in 5/17.
2017 (Fed Grant)
(Confluence/HR Green)
Chauncey Swan Park
TBD — Park rebuild at end of building project.
Building construction began 11-
2016. Park construction 2018.
Hickory Hill Bridge Replacement
Construction Spring 2017
Project began 4/1/17.
Hickory Hill Trails, Signs & Bridges
Construction Fall 2017
Design underway —RDG/HBK
Iowa City Parks and Recreation Commission Packet j City of Iowa City
Oakland
Cemetery
FY 17 Revenue Report
[** shaded areas represent previous Syr average
Revenue from Lot
Sales
Lot Sale Syr
Average
# of
Interments
Interments
5yravg.
Revenue
from
Interments
5 year Avg.
on
Interments
Total
Revenue
Syr Avg. on
total
revenue
July
$7,200.00
$4,790.00
9
6.0
$6,900.00
$2,632.00
$14,100.00
$7,422.00
August
$3,900.00
$7,760.00
9
8.2
$3,915.00
$4,228.00
$7,815.00
$11,988.00
Sept
$2,800.00
$5,810.00
9
7.6
$4,320.00
$3,888.00
$7,120.00
$9,698.00
Oct
$5,100.00
$6,870.00
7
7.6
1$4,250.00
$3,822.26
$9,350.00
1 $10,692.26
Nov
$4,200.00
$6,170.00
7
5.8
$2,215.00
$2,780.50
$6,415.00
$8,950.50
Dec
$2,400.00
$1,810.00
11
3.6
$5,700.00
$1,500.00
$8,100.00
$3,310.00
Jan
$4,500.00
$4,020.00
3
2.8
$2,300.00
$1,980.00
$6,800.00
$6,000.00
Feb
$7,400.00
$7,050.00
3
2.8
$1,300.00
$1,577.00
$8,700.00
$8,627.00
March
$4,400.00
$5,140.00
6
6.0
$3,940.00
$3,454.00
$8,340.00
$8,594.00.
April
$5,300.00
$7,250.00
10 1
7.0
$6,490.00 1
$3,294.00 1$11,790.00
$10,544.00
May
$5,530.00
7.8
$3,271.00'
$8,801.00
June 1
$7,440.00
1 7.0
1$3,156.59 1
1 $30,596.59
Totals 1
$47,200.00
$69,640.0 1
74 1
72.2
$41,330.00
$35,583.35]$88,530.00
$105,223.35
Iowa City Parks and Recreation Commission Packet I City of Iowa City