HomeMy WebLinkAbout07-12-2017 Parks & Recreation CommissionIowa City
Parks and Recreation Commission
Wednesday, July 12, 2017 — 5 p.m. w <
Robert A. Lee Community Recreation Center — Meeting Room B
220 S. Gilbert St.
ITEM 1 CALL TO ORDER
ITEM 2 APPROVAL OF MINUTES
ITEM 3 PUBLIC DISCUSSION OF ANY ITEMS NOT ON THE AGENDA
ITEM 4 ROBERT A. LEE RECREATION CENTER REMODEL PROJECT — KUMI MORRIS
ITEM 5 CREEKSIDE PARK REDESIGN PLAN -DON MARNER, SNYDER & ASSOCIATES
ITEM 6 "GATHER HERE" PARK MASTER PLAN & ADA ASSESSMENT— PAT BODDY,
RDG ASSOCIATES
ITEM 7 REPORT ON ITEMS FROM CITY STAFF
a) Recreation Division Superintendent —Chad Dyson
b) Parks Division Superintendent —Zac Hall
c) Parks and Recreation Director —Juli Seydell Johnson
ITEM 8 CHAIRS REPORT
ITEM 9 COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS
ITEM 10 ADJOURN
If you will need disability -related accommodations in order to participate in this program/event please
contact Tammy Neumann, Iowa City Parks and Recreation Department at 3191356-5210 or tammy-
neumann@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your
access needs.
MINUTES DRAFT
PARKS AND RECREATION COMMISSION
MAY 10, 2017
RECREATION CENTER — MEETING ROOM B
Members Present: Suzanne Bender, Larry Brown, Clay Claussen, Wayne Fett, Cara Hamann, Lucie
Laurian, Angie Smith, Jamie Venzon, Joe Younker
Members Absent: None
Staff Present: Juli Seydell Johnson, Chad Dyson, Joyce Carroll, Matthew Eckhardt, Matt
Eidahl, RaQuishia Harrington, Jeff Sears
Others Present: Thomas Agran
CALL TO ORDER
Chairman Claussen called the meeting to order at 5:00 p.m.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action):
Moved by Younker, seconded by Laurian, that the Commission recommends that Council allow
alcohol permits be available for all Park shelter reservations consistent with the existing event
venue alcohol policy and that it be reviewed in six months after implementation Motion passed 8-
1.
OTHER FORMAL ACTION:
PUBLIC DISCUSSION
None
Laurian arrived at 5:04 p.m
Smith arrived at 5:09 p.m.
REVIEW OF ALCOHOL POLICY FOR PARK SHELTERS:
A resident recently reached out to City Council asking that the City reconsider the policies relating to
alcohol use in public park shelters. The City Council discussed this at the May 2, 2017 work session. At
that time Council directed staff to research similar policies from other cities and to discuss with the Parks
Commission for their input and recommendation. Alcohol is currently banned in all city parks except
during rentals at The Park Lodge at The Terry Trueblood Recreation Area, the Ned Ashton House, and
the Riverside Festival Stage at City Park. Seydell Johnson clarified that this policy will not apply to open
PARKS AND RECREATION COMMISSION
May 10, 2017
Page 2 of 4
container rules within parks. In other words, alcohol will not be allowed in all park areas —only with
shelter rentals. A person would be required to rent a park shelter and apply for a permit. Fett asked what
the department staff recommends. Seydell Johnson said that when speaking with Parks Maintenance
Staff, it is very apparent that consumption of alcohol is already taking place in the parks. She explained
that such a policy would follow similar guidelines as that written for the event facilities where a person
would be required to carry insurance and that consumption would be limited to beer and wine, no hard
liquor. She also noted that several cities charge an application fee and that this may be considered as
well. Laurian shared that she is concerned about the increase in noise this may create. Seydell Johnson
said that perhaps a policy regarding the noise level be considered, however, it should be separate from the
alcohol policy. Fett asked how staff would determine if the renter is 21. Seydell Johnson explained that by
filling out and signing the application, the renter assures legal age and would be assuming responsibility
for anyone attending their function. Claussen said that he noted that other policies exclude kegs. Seydell
Johnson said that small pony kegs would be allowed but nothing larger. Younker said that he is in favor
of allowing alcohol consumption but that perhaps it should be limited to just some of the parks. Laurian
also suggested that perhaps it not be allowed in shelters that are in close proximity of a playground.
Seydell Johnson said that parks staff only mentioned that they would suggest that it not be allow near the
youth sports fields. Seydell Johnson stated that shelters near playgrounds hold family events where the
group may want to consume alcohol but also have a play area nearby for children attending the event.
Thomas Agran, a member of the public, said that he lives on VanBuren Street adjacent to North Market
Square Park. He said that he is in complete support of allowing alcohol in the parks because, as Seydell
Johnson mentioned, it already happens regularly without any acknowledgement. He also noted that
recently while in Milwaukee that he attended a function where there was a beer garden present within a
park and that it was a great addition. He feels that by allowing drinking in the park, there will be a more
critical mass of responsible drinking. He is concerned that based on discussion he is hearing this evening
amongst commission members, that perhaps North Market Square would be a park that would be
excluded from the policy. He feels that this inconsistency will lead to more confusion. He further noted
that it does not take alcohol to make a loud gathering in a park. Venzon agreed with Agran in that
restricting it to certain parks will only cause more confusion. Bentler and Hamann also agreed. Seydell
Johnson confirmed that what she is hearing from Commission, alcohol would be allowed at shelter rentals
located at athletic complexes. Alcohol would only be allowed with shelter rental, not general spectating.
Brown expressed his deep concern as he feels that by allowing alcohol at the sports fields, the City is
promoting drinking. Laurian suggested that staff, while making reservations, remind patrons that there is
a noise ordinance in Iowa City.
Moved by Younker, seconded by Laurian, that the Commission recommends that Council allow
alcohol permits be available for all park shelter reservations consistent with the existin2 event
venue alcohol policy and that it be reviewed in six months after implementation Motion passed 8
1.
Hamann noted that she is not comfortable with the extra cost for insurance along with the fee for shelter
reservation and the possible additional application fee. She believes this will only encourage illegal
drinking. Laurian agreed with this concern as well as Agran, from the audience. Seydell Johnson pointed
out that when reviewing other cities most require insurance. Hamann said that it appeared that in those
cases patrons were only charged for the use of the shelter and then an extra $20 for the alcohol permit.
PARKS AND RECREATION COMMISSION
May 10, 2017
Page 3 of 4
Claussen thanked Thomas Agran for attending tonight's meeting and providing his input. Thomas
wanted to clarify that he did not send the initial email to Council, therefore, proving that he is not the only
party supporting this policy.
RECREATION UPDATE AND REVIEW:
Seydell Johnson noted that while the Commission has a good idea of what projects are happening within
the Iowa City parks system, they may not be aware of what all the Recreation staff is involved in.
Therefore, she invited all Recreation Supervisors to present a summary of their programs and operations
to the Commission.
Dyson explained that the role of the Recreation Division is to provide high -quality leisure time
opportunities to the public while increasing the number of people served, improving the quality of
program delivery and to advocate the benefits of recreation involvement to the general public. The
Recreation Division manages the operation of the City's recreation facilities, programs and services. The
Recreation Division offers programs in youth and adult sports, aquatics, art, social and environmental
programs along with programs for persons with special needs.
The presentations from the staff members are attached.
Following the presentations Bentler expressed her appreciation to the staff and was really pleased that
they took the time to present to the Commission. Laurian said she is looking forward to the City website
including all of the Recreation program information. Claussen also thanked the staff on behalf of the
entire commission.
Smith departed at 6:45 p.m.
PARKS AND RECREATION DIRECTOR — JULI SEYDELL JOHNSON:
No report.
CHAIRS REPORT
No report.
ADJOURNMENT:
Moved by Fett, seconded by Younker, to adjourn the meeting at 6.56 Motion passed 8-0 (Smith
absent
PARKS AND RECREATION COMMISSION
May 10,2017
Page 4 of 4
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
NAMEr-
_u
TERM
N
EXPIRES
a
5
Suzanne
1/l/17
X
X
X
X
X
X
O/E
X
NM
X
X
X
Bentler
Larry Brown
1/1/18
X
X
X
X
X
X
X
X
NM
O/E
X
X
Clay
1/1/18
X
X
X
X
X
X
X
X
NM
X
X-
X
Claussen
Maggie
1/1/17
X
O/E
X
X
X
O/E
X
Elliott
W
'Wayne Fett
1/1/19
X
X
O/
X
O/E
X
X
X
NM
X
X
X
E
Cara
1/1/20
X
X
X
X
X
X
X
O/E
NM
X
X
X
Hamann
Lucie
1/1/10
X
O/E
O/
X
X
X
X
X
NM
X
X
X
Laurian
E
Paul Roesler
1/1/18
X
X
X
O/E
X
X
O/E
Angie Smith
1/1/18
*
*
*
*
*
*
*
*
*
O/E
X
X
Jamie
1/1/20
*
*
*
*
*
*
*
X
NM
X
X
X
Venzon
Joe Younker
1/1/20
X
O/E
X
X
O/E
X
X
X
NM
O/E
X
X
rE Y : X = Present O = Absent O/E = Absent/Excused
NM = No meeting LQ = No meeting due to lack of quorum
* = Not a member at this time
CITY OP I O W A CITY
Date: June 6, 2017
To: Juli Seydell Johnson, Parks and Recreation Director
From: Kumi Morris, Facility Manager
Re: Robert A. Lee Recreation Center Remodel Project 2017
Commission Role:
Provide input on designs and concepts for the Robert A. Lee Recreation Center
Remodel Project 2017
Background:
• In 2017, as part of the Capital Improvement Plan (CIP), the Robert A. Lee Recreation
Center was budgeted $150,000 for remodeling to address the ADA facility issues,
particularly bringing the single stall restrooms on the first floor and the stairs into
compliance.
• These particular issues were addressed in the Accessibility Audit of the Recreation
Center in 2013.
• The remodeling of the lower level restrooms will result in two single occupancy
restrooms, one designated as a family restroom. These restrooms will be accessible
directly from the lobby and from the gymnasium. The reconfiguration of space will also
allow for a small storage space and a lactation room.
• An office will be removed from the first floor and a small remodeling will take place in the
Administration area to address the rearranging of staff work areas.
• A kickoff meeting was held in March to begin site review and the discussions of the
goals and priorities.
• The Robert A. Lee Recreation Center Remodel Project will provide facility ADA
upgrades, while addressing operational issues.
Project Timeline:
The Robert A. Lee Recreation Center Remodel Project will be completed in the winter of 2017
The construction portion of the project will be bid July of 2017 with construction to begin the
September of 2017.
220 S. 6U. vtSireel-• Iowa.Cihd fowv,52240 1632 (319) 356 5100 FAX (31R)
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Date: May 30, 2017
To: Juli Seydell Johnson, Parks and Recreation Director
From: Zachary Hall, Superintendent of Parks and Forestry
Re: Creekside Park Redesign Plan
CITY OF IOWA CITY
Commission Role:
Provide input on designs and concepts for the Creekside Park Redesign Plan.
Background:
• In 2015, as part of the Capital Improvement Plan (CIP), Creekside Park was budgeted
$300,000 for redevelopment in 2018 to address flooding issues and amenity upgrades.
■ Since 2016, the addition of flood buyout parcels have increased the park acreage and
expanded the possibilities of usage.
■ Staff has been working with the design team from Snyder and Associates to create a
redesign of the playground, restroom and flood buyout parcels.
• A kickoff meeting was held in January to begin survey work, site analysis and flood
buyout research.
• A public meeting was held on March 10, at the park, where neighbors and patrons
provided input and reviewed two concept designs for the redevelopment of the park.
• The Creekside Park Redesign will provide amenity and infrastructure upgrades, while
addressing flooding issues and expanding park features.
Project Timeline:
The Creekside Park Redesign Plan will be completed in the summer of 2017. The construction
portion of the project will be bid in the spring of 2018 with construction to begin the summer/fall
of 2018.
220 S. Gilbert Street • Iowa City, Iowa 52240-1632 • (319) 356-5100 • FAX (319) 356-5487
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CITY OF IOWA CITY
To: Parks & Recreation Commission Members
From: Juli Seydell Johnson, Director of Parks & Recreation
Date: July 5, 2017
Re: Gather Here Park Master Plan Presentation & Review
Commission Role:
Provide feedback and recommendations regarding draft of Park
Master Plan.
Background:
• Parks and Recreation staff members have been working with a
consulting team from RDG to complete a comprehensive planning
process for the Iowa City Park System.
• A series of public meetings were held between October and
December 2016. More than 50 residents attended and provide
feedback for the park master planning process.
• The park facilities were inventoried for accessibility and maintenance
concerns. These findings are listed individually by park in the second
portion of the report.
Project Timeline:
The Park Master Plan will become the guiding plan for future
accessibility, maintenance and capital projects throughout the
system.
To view the draft of the Park Master Plan click the link below.
Note: This is a large file and it make take a minute to load.
http://www8.iowa-city.org/weblink/0/edoc/l686780/lowaCityParksMP_2017-July_DRAFT.pdf
220 S. 47UklrhSfru*- Iowa,044, Iowa,52240-1632 • (319) 356-5100 • FAX (319)
356-5487
Z 5th Anniversary Season
June 7
DAllan Rice
June 14
The Drollingers
June 21
Nancita
June28
Ace Jones
July 5
Play By Ear
July 12
Kol Shira
TASTE OF MARKET EVENT
July 19
Dave Moore
July 26
The Skipperlings
August 2
Roes One Man Band
August 9
Mark Hartstack
August 16
Society of Broken Souls
August 23
Sweet Cacophony
August 30
Mike & Company
September 6
Joe & Coleen
September 13
Bluestein Players
September 20
Rob Lombard
September 27
The Fritters
October 4
Lewis Knudsen
October 11
Dandelion Stompers
October 18
David G. Smith
October 25
The Yahoo Drummers
June 10
June 17
June 24
July 1
July 8
July 15
July 22
July 29
August 5
August 12
August 19
August 26
September 2
September 9
September 16
September 23
September 30
October 7
October 14
October 21
October28
Marc & Brandi Janssen
Cedar County Cobras
Mike Haverkamp & Friends
Jeffrey Capps & Tara McGovern
Kalimbaman & the Usual Suspects
Keith Reins & Tara McGovern
Nick Stika
Kathy Maxey & Larry Mossman
Ryne Doughty
Suzanne Elizabeth
The EastEnders
Terrapin Isle
The Tornadoes
Jeff Stagg
KIDS DAY: Deb Singer
Young Ramblers
Rons One Man Band
Too Young to Quit
Pennies on the Rail
The Jarrett Purdy Project
Central Standard Time
Wednesdays and Saturdays
F /p9y5�pryy� at tke Iowa City Farmers Market
II 1'ITV 111: IWA IITY 405 E. Waskin C
ton _/t.
Iowa City Parks and Recreation
PLAYGROUNDS
PROGRAM
The Iowa City Parks and Recreation Playgrounds Program
provides games, arts and crafts, nature activities and
special events for children completing grades K-6. Younger
children may attend with a participating adult 18 years of
age and older.
This is a drop -in program and children are welcome to
come and go as they please, so parents should use
discretion when sending children without a caregiver. The
Playgrounds program will not run if it is raining, and will
close if rain begins after opening. Program cancelled July 4.
C I T 5, 01: 14)WA CI7]
M'fflrk
Creekside Park
Fairmeadows Park
Highland Paris
Mercer Park
North Market Square Park
Wetherby Park
Willow Creek Park
Questions? Contact Joyce at joyce-carroll@iowa-city.org or 319-356-5100.
Iowa City Parks & Recreation Commission Packet
Upcoming Events
July
August
July 12, 2017
• July 6, Party in the Park — Creekside Park
• July 12, Taste of Market— East of Chauncey Swan Ramp/Park
• July 13, Party in the Park —Reno Street Park
• July 20, Party in the Park— Mercer Park— Pickleball/tennis court dedication
• July 27, Parry in the Park —Glendale Park
• August 3, Party in the Park — Wetherby Park —Sport Court dedication
• August 10, Party in the Park —South Hickory Hill Park
• August 17, Party in the Park —College Green Park
• August 24, Party in the Park— Brookland Park
Future Commission Items
August 1, 2017 — City Council Work Session
• Tobacco Free Park & Trail Policy
• Park Master Plan Presentation
August 9, 2017
• Tentative — Park Tour
• Tentative— Ribbon Cutting for Pheasant Hill Park Renovations and/or Fraunholtz-
Miller Park
September 13, 2017
• Tentative — Ribbon Cutting at Wetherby Sport Court
October 11, 2017
• Tentative — Ribbon Cutting at Ashton House Landscaping & Gazebo Project
December 13, 2017
• Natural Areas Plan Review - AES
Iowa City Parks and Recreation Commission Packet I City of Iowa City
Status — Previous Commission Items and Discussions
• January 2017 Commission Meeting
➢ Tobacco Free Parks Policy Recommendation
• Council discussion scheduled for August 1, 2017 Work Session.
• May 2017 Commission Meeting
➢ Changes to Alcohol Policy for Shelter Rentals
• Recommendation to be sent to Council.
Staff Presentations
5/24/17 Juli Seydell Johnson Riverfront Crossings Plan
5/25/17 Matthew Eckhardt Aquatic Safety
6/12/17 Jul! Seydell Johnson Community Gardens
6-22-17 Tyler Baird Party in the Park
Johnson County Board of
Supervisors
Community Day Camp Staff
County Taskforce on Aging
General Public
Iowa City Parks and Recreation Commission Packet I City of Iowa City
Notable from Parks & Recreation Staff
Parks
Joe Green, Horticulture Maintenance Worker II, will be leaving the department and
transferring to the Water division. He has provided great service in establishing the
new plantings around City Hall and the RALC.
New Plantings around City Hall and RALRC are installed and thriving! The new seat
wall/planter in front of City Hall will be installed soon with plantings to follow.
• All irrigation within the Athletic complexes has been updated to include rain sensor
technology, which allows staff to sustainably manage water usage.
Recreation:
• Summer programs are running well. Camps have been well attended, particularly
the STEAM based camps.
■ Teen Dynamics (formerly Youth Summer Fun) has started at the Robert A. Lee
Recreation Center. This is a teen camp type program that meets daily in the
evenings and gives teens structured activities to participate in.
• July 4th events were held at City Park Pool, City Park rides, and at Mercer. All went
well with them.
Cemetery:
• Landscaping project around the Cherish Columbarium will begin this month. This
project is being donated and completed by Sanders Creek Company, LLC.
Facilities:
• Happy Hollow Park- Bid documents available, held pre -construction meeting on
June 28tn
• City Park Cabin- Awarded on June 20th to North Construction. Full project awarded,
including all alternates.
• Robert A. Lee Recreation Center Remodeling Project- Setting public hearing on July
1Bth.
■ City Hall, Mercer, RALRC HVAC/BAS study in progress- Met with MiclAmerican to
review rebates and bonus incentives. Equipment inventory list is complete, will
review Mercer HVAC/Boiler project options on July 111h.
• First pictures of RALRC STEAM mural work sent to staff by the University design
team, barn structure framed.
Iowa City Parks and Recreation Commission Packet I City of Iowa City
Clea Result, approved LED lighting replacement rebates for Terry Trueblood Lodge-
AmeriCorps completed a lighting inventory and meeting with commercial lighting
consultants.
A Mallard was roosting in the garden on the east side of the Robert A. Lee
Recreation Center when the new plantings were installed June. The Parks staff left
the nest in the clump of lilies (under the "Y" of the building sign). Our RALRC
maintenance staff was careful to water around the area and not disturb the nest.
The seven eggs hatched sometime over the 4th of July holiday!
Iowa City Parks and Recreation Commission Packet I City of Iowa City
Top Staff Issues
Parks
• Staffing challenges have increased with a number of Athletic Fields and Parks
temporary staff positions reopened and unfilled.
■ Fallen trees and limbs have been on the rise this season, especially during the week
of June 19th.
Recreation
• Special event staffing has been an issue this summer. We are working to finds ways
to utilize existing staff and volunteers to supplement special event staff.
• All splash pads are up and running. We had issues with the Tower Court activator
and trouble getting a response from the manufacturer. This has been resolved.
Cemetery
• Staff is working on trimming shrubs and low hanging limbs. Continue to patch
potholes on cemetery roads.
Facilities
• Staff continues to work through transitioning systems to spring/summer operations
for HVAC systems at our facilities.
• Aquatic maintenance staff replacing valves at City Park Pool for showers, and parts
replacement for Tower Court Park splash pads.
• Replacing drinking fountains at City Hall and RALRC with bottle filler units.
Iowa City Parks and Recreation Commission Packet I City of Iowa City
Project
Timeline
Status
Facilities - HVAC Control Software
Multi -year Implementation for all City
Buildings ($535,000 CIP)
Project mid -way.
Mercer — HVAC & Tuck Pointing
Summer/Fall 2017
Delayed due to expanded scope of HVAC &
Boiler work.
RALRC—Lobby Renovations
Fall 2017/Winter 2018
Design Complete. Bid in July.
Admin: Park Master Plan Update
October 2016—July 2017
Draft Review July. (RDG/HBK )
Admin: Natural Areas Plan
October 2016 — December 2017
Field Assessments taking place
Forestry: Tree Inventory
2017
Tree inventory 50%complete.
Ashton House - Project Green
Construction Summer/Fall 2016
Project in progress.
Frauenholtz Miller Park
Construction Spring 2017
Project —85% complete.
City Park Cabin Restoration
Construction Fall 2017
Contract to North Construction.
Pheasant Hill Park Renovation
Construction Spring 2017
Installation in progress.
Happy Hollow Shelter & Restroom Upgrades
Construction Fall 2017
Project to be bid in July.
Mercer Tennis Courts/Pickle Ball Court & Wetherby
Sport Court
Construction Summer 2017
Mercer —Complete; Wetherby-60%
Riverfront Crossing Park, Phase 1
Fall 2017—Spring 2018 (Phase 1 and
Nature Play)
Work began on 6-26-17.
Chauncey Swan Park
TBD— Park rebuild at end of building
project.
Park construction 2018.
Hickory Hill Trails, Signs & Bridges
Construction Spring 2017
Design underway— RDG/HBK. Bid in winter
2017-18. Work in Spring 18.
= Iowa City Parks and Recreation Commission Packet I City of Iowa City
Oakland
Cemetery
FY 17 Revenue Report
[** shaded areas represent previous 5vr averaee
Revenue from Lot Sales
Lot Sale
Syr
Average
# of
Interments
Interments
Syr avg.
Revenue
from
Interments
5 year AvgERevenue
on
Interment
Syr Avg. on
total revenue
July
$7,200.00
$4,790.00
9
6.0
$6,900.00
$2,632.0100.00
$7,422.00
August
$3,900.00
$7,760.00
9
8.2
$3,915.00
$4,228.015.00
$11,988.00
Sept
$2,800.00
$5,810.00
9
7.6
$4,320.00
$3,888.020.00
$9,698.00
Oct
$5,100.00
$6,870.00
7
7.6
$4,250.00
$3,822.26
$9,350.00
$10,692.26
Nov
$4,200.00
$6,170.00
7
5.8
$2,215. 0
—$2,780.50
$6,415.00
$8,950.50
Dec
$2,400.00
$1,810.00
11
3.6
$5,700.00
$1,500.00
$8,100.00
$3,310.00
Jan
$4,500.00
$4,020.00
3
2.8
$2,300.00
$1,980.00 ,
$6,800.00
$6,000.00
Feb
$7,400.00
$7,050.00
3
2.8
$1,300.00
' $1,577.00
$8,700.00
", $8,627.00
March
$4,400.00
$5,140.00
6
6.0
$3,940.00
$3,454.00
$8,340.00
$8,594.00
April
$5,300.00
$7,250.00
10
7.0
$6,490.00
$3,294.00 1
$11,790.00 1
$10,544.00
May
$11,600.00
$5,530.00
8
7.8
$4,783.53
$16,383.53
$8,801.00
June
$2,400.00
$7,440.00
3
7.0
$2,350.00
W$109,663
$4,750.00
$10,596.59
Totals
$61,200.00
$69,640.0
85
72.2
$48,463. 33
.53
$105,223.35
® Iowa City Parksand Recreation Commission Packet I City of Iowa City