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Home My WebLink About09-13-2017 Parks and Recreation CommissionIowa City Parks and Recreation Commission Wednesday, September 13, 2017 - 5 p.m. CITY o. IOW♦ CITY Robert A. Lee Community Recreation Center - Meeting Room B 220 S. Gilbert St. ITEM CALL TO ORDER ITEM 2 APPROVAL OF MINUTES ITEM 3 PUBLIC DISCUSSION OF ANY ITEMS NOT ON THE AGENDA ITEM 4 PARK CIP BUDGET REVIEW -JULI SEYDELL JOHNSON ITEM 5 REPORT ON ITEMS FROM CITY STAFF a) Recreation Division Superintendent— Chad Dyson b) Parks Division Superintendent — Zac Hall c) Parks and Recreation Director—Juli Seydell Johnson ITEM 6 CHAIRS REPORT ITEM 7 COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS ITEM 8 FRAUENHOLTZ-MILLER PARK RIBBON CUTTING CEREMONY- 6:30 P.M. (Commission will depart the Recreation Center at 6:15 p.m.) ITEM 9 ADJOURN If you will need disability -related accommodations in order to participate in this program/event, please contact Tammy Neumann, Iowa City Parks and Recreation Department at 3191356-5210 or tammy- neumann@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. MINUTES DRAFT PARKS AND RECREATION COMMISSION AUGUST 9, 2017 4 P.M. RECREATION CENTER — MEETING ROOM B Members Present: Suzanne Bender, Clay Claussen, Wayne Fett, Cara Hamann, Angie Smith, Jamie V enzon Members Absent: Larry Brown, Lucie Laurian, Joe Younker Staff Present: Juli Seydell Johnson, Chad Dyson, Zac Hall, Others Present: None CALL TO ORDER Chairman Claussen called the meeting to order at 4:00 p.m. OTHER FORMAL ACTION: Moved by Fett, seconded by Hamann, to approve the July 12, 2017 minutes as written. Passed 6-0. Brown Laurian & Younker absent). PUBLIC DISCUSSION None ADJOURNMENT Moved by Bentler seconded by Fett, to adjourn the meetine at 4:03 p.m. Motion passed 6-0 (Brown, Lamina & Younker absent). PARKS AND RECREATION COMMISSION August 10, 2017 Page 2 of 6 PARKS AND RECREATION ATTENDANCE RECORD NAME 'u TERM .� o R N N M to in i EXPIRES . .. ~ ; o� Suzanne 1/1/17 X X X O/E X NM X X X . X X Bentler Larry Brown 1/1/18 X X X X X NM O/E X X LQ X O/E Clay 1/1/18 X X X X X NM X X X LQ X X Claussen Maggie 1/1/17 X X O/E X Elliott Wayne Fett 1/1/19 X O/E X X X NM X X X LQ X X Cara 1/l/20 X X X X O/E NM X X X LQ X X Hamann Lucie 1/1/10 X X X X X NM X X X LQ * O/E Laurian Paul Roesler 1/1/18 O/E X X O/E Angie Smith 1/1/18 * * * * * * O/E X X LQ X X Jamie 1/1/20 * * * * X NM X X X LQ X X Venzon Joe Younker 1/1/20 X O/E X X X NM O/E X X LQ X O/E KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum * = Not a member at this time Iowa City Parks & Recreation Commission Packet September 13, 2017 Upcoming Events September • September 16 7:30am Kids Day at the Market —Chauncey Swan Parking Ramp • September 16 10:00am Outdoor Edible Classroom Fall Equinox Celebration • September 22 1:30pm U of I Deeded Body Program —Oakland Cemetery • September 24 1-3pm Monarch Festival— East Side Recycling Center October • October 12 4:30-6:00 p.m. Ribbon Cutting —Ashton House Landscaping • October 12 6:30 p.m. REAP Meeting —TTRA Lodge Future Commission Items October 11, 2017 Tentative — Ribbon Cutting at Ashton House Landscaping & Gazebo Project December 13, 2017 • Natural Areas Plan Review -AES Iowa City Parks and Recreation Commission Packet I City of Iowa City Status — Previous Commission Items and Discussions • January 2017 Commission Meeting ➢ Tobacco Free Parks Policy Recommendation • Council asked for Ordinance amendment to be prepared for consideration (Aug 1). May 2017 Commission Meeting ➢ Changes to Alcohol Policy for Shelter Rentals Council deferred change pending additional input from University of Iowa • July 2017 Commission Meeting ➢ Discussion of Ashton House Rentals and Use Staff Presentations Date Facilitator Topic Audience # Attendants 7/12/17 Juli Seydell Johnson Park Project Updates Noon Optimist Club 15 Iowa City Parks and Recreation Commission Packet I City of Iowa City Notable from Parks & Recreation Staff Parks • The new Pheasant Hill Park Playground and Gaga pit are installed and fully functional. • The redesign of Frauenholtz-Miller Park is complete and open for dedication. • Site work has begun in Upper City Park In preparation for installation of the new playground. Recreation: Fall program guides were delivered to schools. We are continuing to evaluate the reach of the printed guide and looking at alternative ways to market our services. • New programs for the fall include Night Hikes at Hickory Hill Park, Wilderness Survival course, drop in Gaga Ball, • All splash pads have been closed for the season. City Park pool will stay open for limited lap swim through September. Cemetery: • The 3 seasonal staff members at the cemetery have ended employment and returned to school. The cemetery has hired another student for 25hrs/week for the fall season. Facilities: • City Park Cabin- North Construction's subcontractor, Heritage Woodworks, has been carefully inventorying and deconstructing the cabins, they will be moving the structure, and restoring the logs in their workshop in Clemens, Iowa. • Robert A. Lee Recreation Center Remodeling Project- received six bids, Tricon General Construction was awarded the contract. Pre -construction meeting on September 11th, demolition to commence in October. • City Hall, Mercer, RALRC HVAC/BAS study in progress- Rebates have been filed for all projects with MidAmerican. An amendment for Mercer/Scanlon HVAC and Boiler Replacement design through construction administration executed. Equipment inventory complete. • RALRC STEAM mural —team brought structure to site to test fit the mural, electrical components added to wall. • Mercer STEAM mural- LED lighting, electrical drops are complete and ready for installation. Iowa City Parks and Recreation Commission Packet I City of Iowa City Top Staff Issues Parks • Staffing is a challenge this time of year with many temporary staff members returning to school and finishing their term limits. • Vandalism and graffiti has been on the rise in the last few weeks. Recreation Staff hiring continues to be the single largest challenge for the Recreation division. Cemetery Staff has be putting up enclosures around all young trees to protect against the deer Staff worked to remove the damaged pillar at the entrance of the cemetery.. Facilities • Project Green has an agreement with the City to have an office in Ashton House, the maintenance staff have been working with the new occupants on maintenance items. • Staff continue to prepare for end of summer season maintenance, filter and belt changes in RALRC, Mercer/Scanlon, City Hall and Fire Stations. • Aquatics maintenance staff are starting fall prep for pools and splash pads. • Dog day for City Park Pool is scheduled for September 30th Iowa City Parks and Recreation Commission Packet I City of Iowa City Project Timeline Status Facilities - HVAC Control Software Multi -year Implementation for all City Buildings ($535,000 CIP) Project mid -way. Mercer—HVAC &Tuck Pointing Summer/Fall 2017 Delayed due to expanded scope of HVAC & Boiler work. RALRC— Lobby Renovations Fall 2017/Winter 2018 Contract to Tri-Con — Work Nov -Jan Admin: Natural Areas Plan October 2016 — December 2017 Field Assessments taking place Forestry: Tree Inventory 2017 - Tree inventory 80%complete. Ashton House - Project Green Construction. Summer/Fall 2016 Project in progress. Ribbon Cutting Oct 12 City Park Cabin Restoration Construction Fall 2017 Contract to North Construction. Cabins moved off site. Pheasant Hill Park Renovation Construction Spring 2017 Project 85%complete Happy Hollow Shelter & Restroom Upgrades Construction Fall 2017 Bids rejected. Plan to rebid in winter. Riverfront Crossing Park, Phase 1 Fall 2017—Spring 2018 (Phase 1 and Nature Play) Work began on 6-26-17. Chauncey Swan Park TBD — Park rebuild at end of building project. Park construction 2018. Hickory Hill Trails, Signs & Bridges Construction Spring 2017 Design underway —RDG/HBK. Bid in winter 2017-18. Work in Spring 18. Iowa City Parks and Recreation Commission Packet I City of Iowa City Oakland Cemetery FY 17 Revenue Report ** shaded areas represent previous Syr average Revenue from Lot Sales Lot Sale Syr Average # of Interments Interments 5yravg. Revenue from Interments 5 year Avg. on Interments Total Revenue Syr Avg. on total revenue July $2,800.00 $5,490.00 4 6.6 $2,500.00 $3,312.00 $5,300.00 $8,802.00 August $8,400.00 $4,900.00 8 8 $3,720.00 $4,099.00 $12,120.00 $8,999.00 Sept Oct Nov Dec Jan Feb March April May June Totals 1 $11,200.00 $10,390.001 12 1 14.6 1 $6,220.00 1 $7,411.00 1$17,420.001 $17,801.00 Iowa City Parks and Recreation Commission Packet I City of Iowa City