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Agenda
Thursday September 21, 2017
4 p.m. — 5:30 p.m.
Room: Assembly Room
Time
4 p.m.
1.
Introductions/Welcome—Reese
2.
Minutes (August 17, 2017)
4:10-4:15
PM
3.
Public Discussion
4:15-4:25
PM
4.
Discussion of Commission Visits —Reese
Board of Supervisors
Call in advance to be placed on the agenda
1. Thursday, September 28 and October Sand 12 at 9 AM at the CAB
City Council
All meeting dates are tentative and should be checked prior to attending
1. Tuesday, October 3 and 17 at 7 PM
4:25-4:35
PM
S.
Review of Operational Handbook (2011) and Draft Policies—Kopping
4:35-5:10
PM
6.
Operational Overview—Kopping
✓ Staff Reports
✓ Review of FY17 participation counts and budget
5:10-5:29
PM
7.
Commission Discussion —Reese
5:30 PM.
8.
Adjourn
**Next Meeting: October 19, 2017**
Meeting Packets:
1. Agenda: Thursday September 21, 2017
2. Minutes: Senior Center Commission, Thursday, August 17, 2017
3. Staff Reports
4. FY 16 and FY17 participation counts
5. FY16 and FY 17 budget overview
Preliminary Minutes
August17,2017
MINUTES
SENIOR CENTER COMMISSION
August 17th, 2017
ROOM 209, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Mark Holbrook, Kathy Mitchell, Margaret Reese, Kenn
Bowen, Hiram (Rick) Weber, Cheryl Clamon
Members Absent: Lorraine Dorfman
Staff Present: Kristin Kromray, Linda Kopping
Others Present:
CALL TO ORDER:
The meeting was called to order by Reese at 4:08 PM.
RECOMMENDATIONS TO COUNCIL:
None.
APPROVAL OF MINUTES FROM July 20, 2017 MEETING:
Motion: To accept the minutes from the July 20, 2017 meeting, as amended.
Motion carried on a vote of 5/0. Bowen/Holbrook
PUBLIC DISCUSSION:
None.
DISCUSSION OF COMMISSION VISITS:
Commissioners Bowen and Holbrook could not attend a meeting in the previous
month.
REVIEW OF SECTION 2 OF OPERATIONAL HANDBOOK (2011) AND DRAFT
POLICIES:
Commissioner Clamon joined the meeting.
Kopping reported she began work reorganizing the operational handbook. As
discussed at the previous meeting she removed all of the procedures and other
duplicated information (such as city policies that are available on the city
website). The commission reviewed sections 2 and 3 for structure.
Preliminary Minutes
August17,2017
The commission discussed how Friends of The Center would be mentioned in
the policies. It was decided that Friends would be mentioned as the fundraising
body and that the Senior Center would work with Friends on budget needs but
Friends will have their own set of policies and procedures that are separate from
that of the Senior Centers.
Kopping asked for help reviewing the policy manual content. Clamon and Mitchell
will meet to review section 2 with a deadline of next Thursday. Holbrook and
Reese will review section 3 within two weeks.
OPERATIONAL OVERVIEW:
Kopping noted the 5 year goals with staff notes. Staff will circulate the goals
every quarter for updates.
Kopping noted that some of the projects around the building are moving forward.
Emily finished the grant project reporting for the Family Folk Machines art grant.
Friends of the Center will be advertising in the Corridor Business Journal Giving
Guild. The Friends website is moving forward although slowly and will hopefully
be finished by the end of summer. In September staff will submit FY19 budget
proposals. Bowen asked about underwriting for SCTV. Since SCTV airs its
programing on public access this is not an option. The Commission discussed
underwriting in the program guide.
COMMISSION DISCUSSION:
Holbrook asked how the hiring process of a new Senior Center Coordinator will
be handled after Kopping retires. Kopping is unsure how the process will
proceed. She noted when she was hired commission input was requested.
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 6/0. Holbrook/Mitchell
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IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Memorandum
To: Senior Center Commission
From: Emily Light Edrington, Community Outreach Specialist
Date: September 20, 2017
Intergenerational Speed "Friendshipping" Event
Adults of all ages are invited for an afternoon of speed "friendshipping" at the Iowa City Senior Center
on Tuesday, September 26 from 4:30 to 6:30 p.m. Using a speed dating format (but for making friends
rather than dating), participants will have a chance to meet and chat with community members of all
ages, have some fun, and possibly take the first step in creating new and lasting friendships. Everyone
has stories, experiences, and perspectives to share. This is an opportunity to connect and share with
people from different generations and peers alike, and maybe even challenge some assumptions on
both ends of the age spectrum. The event will start with a group ice breaker activity, shift to one-on-one
conversations, and wrap up with open socializing and snacks from a build -your -own trail mix bar. The
event is free to attend, and registration is encouraged.
This is the inaugural event of The Center's intergenerational social group, a collaboration of Senior
Center members, University of Iowa students, and community members of all ages. The group has
planned monthly events this fall to encourage people of all ages to get together and make connections
across generations in a fun and informal setting. The group hopes to provide members of the public with
opportunities to get more involved in the community, stimulate their social routines, break down
barriers between age groups, meet new people, and have fun with adults of all ages. The group's next
event is an intergenerational board game social on Tuesday, October 24 from 4:30 - 6:30 p.m.
"Twisted Ribbon": 2017 Quilt Raffle Fundraiser Underway
Running through November 1, The Center's 2017 quilt raffle fundraiser features a queen -sized quilt with
a modern design, machine -pieced and hand -quilted by Senior Center volunteers. Raffle tickets will be
sold for $1 per ticket or $5 for 6 tickets. Sales locations include the Iowa City Farmers Market, New
Pioneer Co-op grocery stores, various other community locations, and at the Senior Center reception
desk and special events. Please consider supporting The Center by purchasing raffle tickets, volunteering
to sell raffle tickets at a community location or event, or taking a packet of tickets to sell to your friends
and family. Contact Emily if you'd like to get involved.
2017 Volunteer Recognition Dinner
The Center will recognize its wonderful volunteers at a dinner on Thursday, November 2 at 5:30 p.m.
The meal will be sourced from Her Soup Kitchen and offer a variety of hearty soups, along with fresh
salad and artisan breads. Senior Center Commission members are invited to assist the staff with greeting
guests and serving food and drinks to show our appreciation for The Center's volunteers. If you're
available to help on the evening of November 2, please contact Emily.
EMILY LIGHT EDRINGTON, COMMUNITY OUTREACH SPECIALIST
31 9-356-5224 0 EMILY-EDRINGTON@?IOWA-CITY.ORG 0 28 S LINN ST, IOWA CITY, IA 52240
Twisted Ribbon
2017 Senior Center Quilt Raffle Fundraiser
Tickets are $1 each or 6 tickets for $5
Queen -sized, modern design, machine -pieced and
hand -quilted by Senior Center volunteers.
Raffle ends November
• Write name and phone numbe
each ticket (legibly).
• Return packet to The Center by
noon on Wednesday, 11/1.
Meet the Quilt
Left to right: Helen Nicklaus, Mary K
Sunanda Tendolkar, Bernita He
Donna Wendler, Jody VA
(not pictured: Debbie Coot „
CenterA
IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Memorandum
To: Senior Center Commission
From: Craig Buhman, Maintenance Worker III
Re: Facility Report
Date: 20 September 2017
The Center's opening renovations are nearing completion. The window treatment for
room 208 has been accepted. Window treatment for room 205 has been accepted and will be
installed after renovation work in 205 and 210 is complete.
Room 103 is open. The door was repositioned to provide more functional floor space.
The walls have been patched, primed and painted and an engineered maple floor has been
installed.
At the Washington Street entrance the exterior bench has been refinished. Concrete
patching at this approach will take place in late September. As part of the work being
performed on the approaches to the Center the installation of permanent, NO SMOKING
signage is being considering in response to patron concerns.
HVAC work is underway. Air delivery to select zones within the Center is less than
optimal, with the Ground Floor Washington Street hallway serving as an example. It is likely
that the coils in the ductwork supplying conditioned air to these areas have become partially
obstructed. Taking liberty to vent here; The reheat coils in the ductwork were specified from
the onset of our HVAC renovation to have access panels to the coils... allowing the coils to be
serviced if ever needed. The access panel for the coils servicing the Washington Street area
must have been designed and installed by Torquemada. The coils will be serviced and air flow
will be enhanced. Once the coils have been addressed we will ready the HVAC system for the
heating season.
The Center's MWI scheduled has been altered to enhance coverage for the facility. The
new schedule eliminates Saturday coverage but devotes increased staffing on Monday and
Tuesday.
Craig Buhman, Maintenance Worker III
319-356-5227 • craig-buhman@iowa-city.org
28 South Linn Street, Iowa City, Iowa 52240
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Comparison of FY16 and FY17
Daytime Hours - Days Open:
Classes
Events
Groups and Clubs
Individual Uses
Member Access Room Uses
Services
Volunteer Programs
TOTAL REGULAR HOURS:
Volunteers*
ed Partcipation Counts
FY16 FY17
251 250
45810
42609
1404
1945
8164
9748
2548
2729
22316
22993
3155
2674
1IS5256
2134
84832
8
7489
7413
Evening/Weekend-Days Open: 106 1 7 103
Classes
Events
Groups and Clubs
Individual Uses
Member Access Room Uses
Services
Volunteer Programs
TOTAL EVENING/WEEKEND:
Volunteers*
Center Outreach - off site
Classes
Events
Groups and Clubs
Services
Volunteer Programs
ITOTAL OUTREACH:
Volunteers*
8641
8116
3225
3062
4960
4864
0
16
4473
4566
212
206
118
90
21629
20920
1404
1483
0
138
3810
3090
1281
1575
256
270
0
47
5347
5120
1072
901
Outside Groups
Meals Served
6894
5808
VNA Services
660
785
Rental
162
1270
Outside Orgs-Day
1399
1294
Outside Orgs- E/W
0
5
Other City Depts - Day
110
214
Other City Depts - E/W
215
315
TOTAL OUTSIDE GROUPS:
9440
9691
*Volunteers are included in the total numbers for each section
FY 16 Totals
Total Visits = 121672
Total Visits to Senior Center sponsored programs = 112232
Total Visits to Non Senior Center Services/Meetings = 9440
Total visits by Senior Center Volunteers = 9965
FY 17 Totals
Total Visits = 120563
Total Visits to Senior Center sponsored programs = 110872
Total Visits to Non Senior Center Services/Meetings = 9691
Total visits by Senior Center Volunteers = 9797
FY2016 Finances:
Senior Center Operations
f?xf)cn<<es
Personnel
559,448.42
Services
200,735.27
Supplies
41,256.57
Capital Outlay
2,124.30
Total
Ilovenue
$803,564.56
City of Iowa City
579547.67
Johnson County Quality of Life Block Grant
59224
Class Fees
1110
Voices of Experience& Family Folk Machine fees and revenue
6745
Membership Fees
48676
Special Events
4994.9
Independent Contractor Fees
17568.55
Contributions and Donations
11611.68
Friends of the Center/ Senior Center Endowment
34877
Miscellaneous Sales
3242.32
Reimbursement of Expenses
2474.43
Room Rental
620
Locker Rental
1487
Parking Permits
29730
Vending Machine Commission
234.83
SCTV sales
1381
Gift Fund interest
40.18
Total $803,564.56
The cenlei FM
n.1110,1 HIM11r
FY17 Revenue and Expense
Revenue
City of Iowa City
$634,409.02
Membership Fees
$61,555.00
Johnson County Quality of Life Block Grant
$59,224.00
Friends of the Center/Senior Center Endowment
$34,616.47
Parking Permits
$25,885.00
Reimbursement of Expenses
$19,740.35
Independent Contractor Fees
$18,471.25
Rentals
$12,609.00
Family Folk Machine Art Grant
$9,000.00
Voices of Experience and Family Folk Machine fees and
$6,630.00
Sales
$7,458.50
Contributions and Donations
$4,562.15
Special Events
$3,550.27
Class Fees
$1,230.00
$898,941.01
Expenses
Personnel
$604,280.65
Services
$218,595.08
Supplies
$38,645.25
Capital Outlay
$37,420.03
$898,941.01