HomeMy WebLinkAbout10-12-2017 Parks and Recreation CommissionIowa City -
Parks and Recreation Commission
THURSDAY, OCTOBER 12 5 p.m. r
ASHTON HOUSE
820 PARK ROAD, IOWA CITY
*Note Day and Location change
ITEM 1 CALL TO ORDER
ITEM 2 APPROVAL OF MINUTES
ITEM 3 RIBBON CUTTING -ASHTON HOUSE LANDSCAPING
ITEM 4 REAP ASSEMBLY - THE PARK LODGE AT THE TERRY TRUEBLOOD
RECREATION AREA
ITEM 5 ADJOURN
If you will need disability -related accommodations in order to participate in this program/event, please
contact Tammy Neumann, Iowa City Parks and Recreation Department at 3191356-5210 or tammy-
neumann@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your
access needs.
MINUTES DRAFT
SEPTEMBER 13, 2017
RECREATION CENTER — MEETING ROOM B
Members Present: Suzanne Bentler, Larry Brown, Clay Claussen, Wayne Fett, Cara Hamann, Lucie
Laurian, Angie Smith, Jamie Venzon, Joe Younker
Members Absent: None
Staff Present: Juli Seydell Johnson, Chad Dyson, Zac Hall
Others Present: Del Holland
CALL TO ORDER
Chairman Claussen called the meeting to order at 5:00 p.m.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action):
None
OTHER FORMAL ACTION:
Moved by Brown seconded by Fett to aoarove the August 9 2017 minutes as written. Passed 5-0
(Bentler, Hamann, Laurian & Smith absent).
Bentler, Hamann, Laurian and Smith arrived at 5:02.
PUBLIC DISCUSSION
None
PARK CH' BUDGET REVIEW — JULI SEYDELL JOHNSON:
Seydell Johnson presented the CIP Budget to commission. The presentation is attached to these minutes.
Commission comments are included below.
Riverfront Crossings Development: Laurian mentioned that there is currently no barrier between the park
development and the highway and wondered if that is in the plan. Seydell Johnson said that there will be
plantings and that the park is far enough from the road that is should not be an issue.
Lower City Park Play ram: Laurian asked if the playground would be relocated. Seydell Johnson
explained that it likely would not meet current playground safety regulations. Laurian asked if
playgrounds can be recycled.
Upper City Park Shelter Replacement: Laurian asked if the shelter/s were being replaced due to age or
due to rotting. Seydell Johnson explained that it is due to a little of both as well as accessibility issues.
PARKS AND RECREATION COMMISSION
September 13, 2017
Page 2 of 7
City Park: Brown asked how the raising of Dubuque Street will affect the park, specifically in regards to
flooding. Laurian said that while she was able to get information regarding elevation she does not have
the hydrology report. The bridge should let the water flower faster and keep it away from the park.
Eastside Sports Complex: Claussen noted that there is a lot of new construction off of Rochester which
will likely increase the need for such a venue. Laurian asked if there has been a survey or an analysis
done to determine the expected use of the fields. She also noted that baseball is down nationally, while
soccer is up. Seydell Johnson stated that if this project is approved, athletic field needs would be
reassessed at that time. Seydell Johnson also said that the department has budgeted for trees to plant as a
buffer along the railroad tracks in this area. Laurian asked why not go ahead and plant them now. Seydell
Johnson explained that this project is not yet in the budget and there are other locations that are a higher
priority at this time.
TTRA Single Track Bike Trail Development: Hall explained that throughout the years, the department
has received increased interest from the biking community for off -road biking areas. Laurian asked if this
would be parallel to the existing path or closer to the river. Hall answered that it would likely be closer to
the river on the west side.
Kiwanis Park Shelter & Playground Replacement: Laurian asked what is wrong with the condition of the
existing shelter. Seydell Johnson explained that there is not much concern at this time but there likely will
be in five years.
Laurian asked why the department is replacing everything and not repairing what is already there. Seydell
Johnson said that a typical lifespan of a park structure is 20 years. There have been a number of times
where these structures have been repaired over the years. Eventually it becomes necessary to replace
them. She also noted that it was part of the Parks Master Plan to assess the condition of all structures. The
budget recommendations are based on the evaluation.
Pedestrian Mall Reconstruction: Bender asked why this was such a big ticket item for the Parks
Department. Seydell Johnson said that it has more to do with the history of the department which
including Central Business District maintenance and that it was not moved out of the Parks budget when
the division was transferred to Transportation Services. She further noted that the department has had
input regarding the design. Laurian asked if commission would get to see the design. Seydell Johnson
said that a number of public meetings were held over the summer, but the design would not be presented
to the commission.
Recycling: Hamann asked if recycling plans would be included in the Parks or the general City budget.
Seydell Johnson explained that there is a line item titled Parks Annual Improvements and recycling falls
within that category. She also noted that new park designs will include recycling.
Claussen asked if there would be a final version of the CIP budget that the Commission will need to
approve. Seydell Johnson stated that this meeting is the Commission's chance to give input. The plan
still needs to be presented and discussed with staff before it makes its way to Council in December or
January. Final approval will come in January.
Laurian noted that she is concerned about the amount of money being spent in replacing park structures.
She feels it could be better spent on items such as trails, streams, plantings, creating butterfly habitats, etc.
Seydell Johnson said that the wear on these buildings is difficult to see in the photos presented tonight.
The determination was based on the assessment that was done in preparation for the Parks Master Plan. A
number of the ADA concerns have to be addressed sooner than later. Fett noted that in his experience,
often times it is less expensive to replace than to maintain. Seydell Johnson said that the department will
PARKS AND RECREATION COMMISSION
September 13, 2017
Page 3 of 7
review the structures individually as they come up. Claussen noted that the money needs to be asked for
so that the funds are available when repairs/replacements become necessary.
Laurian asked about the progress of land acquisition on the west side. Seydell Johnson said that a west
district park is listed in the 2020 budget. Claussen asked if there were any thoughts given to the old poor
farm property. Seydell Johnson said not to date but that future plans for this property may change the
need for a park. Staff will keep this in mind.
Recreation Division Superintendent — Chad Dvson
Dyson reported that the department is transitioning into its fall programming. He also mentioned that
there are several new programs this fall including night hikes at Hickory Hill Park, a wilderness survival
course, gaga instruction and more. He noted that the splash pads have all closed and that City Park Pool
will close at the end of September. He announced that the annual Halloween Carnival and Parade will be
moved to Mercer Park/Scanlon Gymnasium due to construction occurring at the Robert A. Lee
Recreation Center.
Dyson announced that the Social Justice/Equity Program Supervisor, RaQuishia Harrington, in
cooperation with Red Zone, has created a drop -in flag football program at Mercer Park named the Red
Shirt program. Thirty-six kids participated on opening night. Staff will continue working with the
Neighborhood Services and Broadway Center to assist with transportation to the games.
Younker asked how the gaga instruction went the evening before. Dyson said it went well and that there
are now signs in place explaining the rules of the game.
Parks Division Superintendent — Zac Hall
Pheasant Hill Park: Hall noted that the gaga pits are a hit. Staff is finishing up some minor site work.
Upper City Park: Staff will begin the installation of a new playground at upper City Park.
Ashton House: The Project Green REAP project is wrapping up. Items remaining are some minor clean-
up projects, some additional planting and completion of the pergola.
Staffin¢: Parks staff has finished interviewing for a fulltime parks maintenance position and will extend
an offer soon.
Vandalism: Hall noted that the department has seen an increase of vandalism in the parks recently
including a trash can that was set on fire at Oak Grove Park.
Tree Inventory: Tree inventory has moved to the trail systems. They will also be collecting data on
planting sites for the City. Lower West Branch Road and Camp Cardinal Road have already been added
to the inventory list as planting sites. The contract with the inventory company has been extended into the
winter. They should be complete by this time next year, if not sooner. Seydell Johnson remarked that the
data collected to date has already been useful. Hamann asked if the inventory includes what years trees
will be planted. Hall reported that it hasn't been included to date, but will be with the addition of planting
sites added.
Claussen asked who maintains the trails at Hickory Hill Park. Hall reported that it is a combination of
staff, the Friends of Hickory Hill and other volunteers. He also noted that AmeriCorps volunteers are
PARKS AND RECREATION COMMISSION
September 13, 2017
Page 4 of 7
working on invasive species removal within the park. Claussen noted that there is a small tree that is lying
across the trail near the entrance. Hall will follow-up.
Laurian asked if the ash tree infestation has progressed. Hall noted that that there has only been one
active infestation on a community tree, however, the University has found more.
Parks and Recreation Director — Juli Seydell Johnson
Alcohol Policy: Seydell Johnson announced that the Council had approved the first two reading of an
ordinance change request to allow alcohol in limited spaces within parks. However it did not pass a third
reading due to University of Iowa concerns that were expressed. This will be put on hold for now.
Parks Master Plan Update: Seydell Johnson said that a revised plan has been placed on the web and
suggested that commission members recycle the previous copy. Council will be asked to approve this
plan in the near future. The staff will soon start the process to change an ordinance that will designate
parks and trails as smoke -free zones.
Next Commission Meeting: Commission will be invited to attend a REAP Assembly scheduled at the
Park Lodge at the Terry Trueblood Recreation Area on Thursday, October 12 in place of their regularly
scheduled meeting on October 11. Prior to this meeting there will be a ribbon cutting ceremony at Ashton
House revealing the landscaping and patio improvements. Commission will be invited to this as well.
CHAIRS REPORT
No report
COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS:
Younker noted that the Old Fashioned Carnival Night at City Park was a big hit.
Brown asked that the commission discuss setting policies for bike trail use. He has noted that there are a
lot of people walking the trails that are startled by approaching bikers who do not announce themselves.
This will be placed on a future agenda. Seydell Johnson said that staff can research some options with the
MPO Department to get their input as well.
Laurian expressed her excitement about the new Red Shirt program, as the need for such programs have
been discussed many times by commission.
ADJOURNMENT:
Moved by Fett, seconded by Younker, to adjourn the meeting at 6:04 p.m. Motion passed 9-0.
PARKS AND RECREATION COMMISSION
September 13, 2017
Page 5 of 7
PARKS AND RECREATION COMP
ATTENDANCE RECORD
NAME
TERM
EXPIRES
Suzanne
1/1/17
X
X
O/E
X
NM
X
X
X
.
X
X
X
Bentler
Larry Brown
1/1/18
X
X
X
X
NM
O/E
X
X
LQ
X
O/E
X
Clay
1/1/18
X
X
X
X
NM
X
X
X
LQ
X
X
X
Claussen
Maggie
1/1/17
X
O/E
X
Elliott
Wayne Fett
1/1/19
O/E
X
X
X
NM
X
X
X
LQ
X
X
X
Cara
1/1/20
X
X
X
O/E
NM
X
X
X
LQ
X
X
X
Hamann
Lucie
1/1/10
X
X
X
X
NM
X
X
X
LQ
*
O/E
X
Laurian
Paul Roesler
1/1/18
X
X
O/E
Angie Smith
1/1/18
*
*
*
*
*
O/E
X
X
LQ
X
X
X
Jamie
1/1/20
*
*
*
X
NM
X
X
X
LQ
X
X
X
Venzon
Joe Younker
1/1/20
O/E
X
X
X
NM
O/E
X
X
LQ
X
X
X
KEY: X = Present O = Absent O/E = Absent/Excused
NM = No meeting LQ = No meeting due to lack of quorum
* = Not a member at this time
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October 12, 2017
4:30 pm to 6:00 pm View landscaping and
5:30 pm Ribbon Cutting & Brief Remarks patio improvements made
possible by the City of Iowa
City and an Iowa Dept. of
Ashton House Natural Resources Resource
820 Park Road, Iowa City, IA 52246 Enhancement and Protection
www.projectGREjEN.org (REAP) grant.
2017 REAP Assembly Map and Schedule
All meetings 6:30-8:00 PM.
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REAP Assemblies are locally led public meetings at which information is given out and ideas are taken in by
the attending state officials. The REAP law requires the following things happen at each assembly:
• The DNR provides those attending with information regarding REAP expenditures. The overall REAP budget
is presented and projects in the region are listed that have been funded with REAP dollars.
• People attending the assemblies shall identify opportunities for regional REAP projects. Examples that have
frequently come up are trails, river corridor protection, wetland restoration, soil erosion prevention,
conservation education, and resource inventories.
• People attending the assemblies shall also review and recommend changes to REAP policies, programs, and
funding. This is the portion of the meeting that people speak out on anything they want regarding the inner
workings of REAP.
• And last but not least, the people at the assemblies are responsible for electing five individuals to serve on the
REAP Congress. In addition to the five delegates, 3-5 other people are elected as alternates to the delegates. In
the event that one of the delegates cannot attend the Congress, an alternate fills that spot.
Iowa City Parks & Recreation Commission Packet
October 11, 2017
Upcoming Events
October
• October 12 4:30-6:00 p.m. Ribbon Cutting —Ashton House Landscaping
• October 12 6:30 p.m. REAP Meeting —TTRA Lodge
• October 22 12pm-4pm
• October 27 6:00 p.m
Future Commission Items
October 12, 2017
Dog Health Fair —Thornberry Dog Park
71'` annual Halloween Parade and Carnival - MPAC
• Ribbon Cutting at Ashton House Landscaping & Gazebo Project
December 13, 2017
• Natural Areas Plan Review —AES
Status — Previous Commission Items and Discussions
• January 2017 Commission Meeting
➢ Tobacco Free Parks Policy Recommendation
• Council considering Ordinance amendment
• July 2017 Commission Meeting
➢ Discussion of Ashton House Rentals and Use
• September 2017
➢ Discussion of Promoting Rules for Safe Bicycling on Trails
➢ Discussion of Pet Rules —Dog Leash rules.
Staff Presentations
Date
Facilitator
Topic
Audience
# Attendants
7/12/17
Juli Seydell Johnson
Park Project Updates
Noon Optimist Club
15
8/1/17
RaQuishia Harrington
Teen Dynamics
Community
150
Volunteering
Opportunity
8/16/17
RaQuishia Harrington
Mental Health &
Community
200
Wellness
8/24/17
RaQuishia Harrington
Empowered
Professional Men &
100
Professionals
Women from the
Corridor
8/24/17
Jul! Seydell Johnson
Riverfront Crossings
Iowa Storm Water
50
Park
Management
Conference
8/25/17
Juli Seydell Johnson
Parks & Recreation
Apple Tree Preschool
20
Programs
8/26/17
Joyce Carroll, Nancey
Water quality using
Children all ages and
1500
P:ope, Melody Hines,
water table
parents
Katie Healy, Andrea
Oestriche
8/26/17
Nancey Pope, Joyce
Creating a stream
Forever Green Fun
1200
Carroll
system
Fair
9/7/17
Chad Dyson
Recreation Center
Transitions Program
20
Tour
9/24/17
Tyler Baird
Monarch Festival
Community
350
9/30/17
Tyler Baird
Establishing Native
Backyard Forest -
60
Backyards
Invasive Species Field
Day
9/30/17
Zac Hall
Invasive Species
Private Land Owners
50
Workshop
Notable from Parks & Recreation Staff
Parks
• Installation of the new playground in Upper City Park has been completed.
• Collin Lenton has joined the Parks Maintenance division as an evening/weekends
Maintenance Worker I. Collin has transferred from Facilities Maintenance with nearly a
decade of experience in athletic fields and facilities maintenance.
• The Ashton House REAP project wraps up this month with a ribbon cutting ceremony
Oct. 12.
Recreation:
• .The 15 annual dog paddle was held at City Park Pool on September 30h
Iowa City Parks and Recreation Commission Packet I CCity of Iowa City
• Staff is working with the new Americorp team to develop new programs for our edible
forests and gardens.
• The partnership with Redzone Flag Football has yielded another highly successful season
with a record 42 teams. This year we also introduced the Redshirt drop in football
program at Wetherby Park designed for underserved kids with participation barriers.
• Staff will soon start the planning process for Winter/Spring activities.
Cemetery:
• The U of I Deeded Body Program at Oakland took place on September 22. The weather
was a little warm, but the event had a very large attendance.
• Staff completed a short sidewalk that connects Oakland and St. Joseph Cemeteries.
Facilities:
• Robert A. Lee Recreation Center Remodeling Project- Tricon General Construction has
started the demolition of the lower level restroom and supervisor office next to the gym.
The upper level Admin area demolition will begin Monday, October 9th. The project is
underway!
• RALRC STEAM mural —The UI team is planning to install the RALRC mural the weekend of
October 2151.
• Mercer STEAM mural -Jo Meyer -Walker's and her team is planning on starting installation
in the Mercer lobby on October 5th
• City of Iowa City Building Automation Upgrades and Improvement Projects 2017- The
project is before city council, we have seta public hearing for November 7th
City Park Cabin Restoration Project- is progressing, Heritage Woodworking the cabin
subcontractor was excited to discover original hand hewn timbers under the floor boards,
Top Staff Issues
Parks
and is working to restore and recreate the effect with the restored structure.
• Staffing levels continue to decline as the summer season closes and operations shift to
transitional projects and preparation for winter snow removal.
• The lack of rain has been a challenge for staff keeping new plants and trees healthy
heading into the dormant season.
• Graffiti and vandalism continue to be a nuisance throughout the system. Staff has been
diligent about reporting and removing it as soon as possible.
Recreation
• Revised background check policy has been implemented and will help staff efficiency in
the hiring process.
® Iowa City Parks and Recreation Commission Packet I City of Iowa City
• Due to construction at the Robert A. Lee Recreation Center the annual Halloween Parade
and Carnival has been relocated to Mercer Park Aquatic Center/Scanlon Gym. The event
will start at 6pm on October 27`h
• Staff is reviewing leasing options for cardio equipment in the fitness room at the Robert A.
Lee Recreation Center.
• Staff is reviewing alternate adult athletic activities due to the decline in participation in
traditional adult team sports.
Cemetery
Staff has attached mulching kits to all of the mowers and started with leaf collection.
With the dry conditions, staff is spending a lot of time watering sod on fresh graves.
The staff will continue to put enclosures around our young trees to protect from the
deer.
Facilities
• Staff is troubleshooting water loss issues at City Park Pool, they are testing the system
before draining for the season.
• Aquatics maintenance staff have closed out outdoor splash pads.
■ RALRC staff has been working with prep work for the remodeling, moving furniture and
coordinating and assisting the sub -contractors in mechanical, electrical and plumbing
shut -offs.
Iowa City Parks and Recreation Commission Packet I City of Iowa City
Project
Timeline
Status
Facilities - HVAC Control Software
Multi -year Implementation for all City
Buildings ($535,000 CIP)
Project mid -way.
Mercer—HVAC
Summer/Fall2017
Delayed due to expanded scope of HVAC &
Boiler work.
RALRC— Lobby Renovations
Fall 2017/Winter 2018
Contract to Tri-Con—Work Oct -Jan
Admin: Natural Areas Plan
October 2016—December 2017
Field Assessments taking place
Forestry: Tree Inventory
2017
Tree inventory 80% complete.
City Park Cabin Restoration
Construction Fall 2017
Contract to North Construction. Cabins
moved off site.
Happy Hollow Shelter & Restroom Upgrades
Construction Fall 2017
Bids rejected. Plan to rebid in winter.
Riverfront Crossing Park, Phase 1
Fall 2017—Spring 2018 (Phase 1 and
Nature Play)
Work began on 6-26-17.
Chauncey Swan Park
TBD — Park rebuild at end of building
project.
Park construction 2018.
Hickory Hill Trails, Signs & Bridges
Construction Spring 2017
Design underway— RDG/HBK. Bid in winter
2017-18. Work in Spring 18.
Iowa City Parks and Recreation Commission Packet I City of Iowa City
Oakland
Cemetery
FY 17 Revenue Report
** shaded areas represent previous Syr average
Revenue from Lot Sales
Lot Sale Syr
Average
# of
Interments
Interments
Syr avg.
Revenue
from
Interments
5 year Avg.
on
Interments
Total
Revenue
Syr Avg. on
total
revenue
July
$2,800.00
$5,490.00
4
6.6
$2,500.00
$3,312.00
$5,300.00
$8,802.00
August
$8,400.00
$4,900.00
8
8
$3,720.00
$4,099.00
$12,120.00
$8,999.00
Sept
$14,950.00
$5,080.00
8
6.8
$3,625.00
$3,432.26
$18,575.00
$8,512.00
Oct.
Nov
Dec
Jan
Feb
March
April
May
June
Totals
1 $26,150.00 1
$15,470.001
20 1
21.4 1
$9,845.00 1
$10,843.26 1$35,995.001
$26,313.00
Iowa City Parks and Recreation Commission Packet I City of Iowa City