HomeMy WebLinkAbout10-26-2017 Senior Center CommissionAgenda
Thursday, October 26, 2017
4 p.m. — 5:30 p.m.
Room 205
Time
4 p.m.
1.
Introductions/Welcome—Reese
2.
Minutes (September 21, 2017)
4:10-4:15 PM
3.
Public Discussion
4:15-4:25 PM
4.
Discussion of Commission Visits and Alternatives —Reese
Board of Supervisors
Call in advance to be placed on the agenda
1. Wednesday, November 1, 8, or 15 or Thursday, November 2 or 16 at 9
AM at the CAB (call for specific date —likely to be Wednesday)
City Council
All meeting dates are tentative and should be checked prior to attending
1. Monday, November 6, at 7 PM
4:25-4:35 PM
S.
FY19 Budget Department Proposal Review—Kopping
4:35-5:10 PM
6.
Operational Overview—Kopping
✓ Update on Policies and Procedures
✓ Annual Report
✓ Annual Appeal
✓ Staff Reports
5:10-5:29 PM
7.
Commission Discussion —Reese
✓ Vacancies
5:30 PM.
8.
Adjourn
**Next Meeting: November 16, 2017**
Meeting Packets:
1. Agenda: Thursday October 26, 2017
2. Minutes: Senior Center Commission, Thursday, September 21, 2017
3. Staff Reports
4. FY18 Budget information
Preliminary Minutes
September21, 2017
MINUTES
SENIOR CENTER COMMISSION
SEPTEMBER 21, 2017
ASSEMBLY ROOM, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Kathy Mitchell, Margaret Reese, Kenn Bowen, Hiram (Rick)
Weber, Cheryll Clamon, Lorraine Dorfman
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Staff Present: Kristin Kromray, Linda Kopping, Michelle Buhman
Others Present: None
CALL TO ORDER:
The meeting was called to order by Reese at 4:04 PM.
RECOMMENDATIONS TO COUNCIL:
em
APPROVAL OF MINUTES FROM AUGUST 17, 2017 MEETING:
Motion: To accept the minutes from the August 17, 2017 meeting as
amended. Motion carried on a vote of 6/0. Mitchel/Clamon
PUBLIC DISCUSSION:
None.
DISCUSSION OF COMMISSION VISITS:
Lorraine will attend the October 5th Board of Supervisors meeting.
REVIEW OF OPERATIONAL HANDBOOK 120111 AND DRAFT POLICIES:
Kopping presented a draft of a "Center Use Policy". This would replace the
current "Code of Conduct'. In addition she presented a Whistleblower Policy,
Volunteer Policy, and Exhibit Artists and Artwork policy. Kopping explained the
process of how she is updating each policy to help the commissioners
understand how to compare old and new polices as they work on giving her
feedback on the new policies.
OPERATIONAL OVERVIEW:
1
Preliminary Minutes
September21, 2017
Kopping reviewed the revenue and expenses comparison between FY16 and
FY17. There was an increase in FY17 expenses which is largely due to an
additional employee and capital improvements. There was an increase in
revenue from FY16 and FY17 in the amount of approximately $40,000. This is
due to an art grant, reimbursement from Friends of the Center for new tables, an
increase in membership fees, and additional room rental fees.
Kopping reviewed the participation counts between FY16 and FY17. The
commission discussed these numbers.
Buhman reported that she and Edrington are compiling the FY17 volunteer list
and hours for the annual report. A new work study student, Liz, is now assisting
Buhman. Fall programs are going well overall. Many classes are full, including
the Spanish for Beginners class, which had 19 people on the wait list. The
instructor for the Spanish class agreed to open another section to accommodate
the waitlist. A book reading by Jon Kerstetter was attended by over 100 people.
A membership appreciation event with a tailgate theme will be held at US Bank
on October 5th. TRAIL and the Senior Center are partnering on an event at the
Coralville library on September 25th. There will be a live video discussion of the
book "Being Mortal". Buhman and Kopping have worked with the legal
department to update the independent contract agreement. Buhman's deadline
for spring program guide programs is October 8th.
COMMISSION DISCUSSION:
None.
ADJOURNMENT:
Motion: To Adjourn. Motion carried on a vote of 6/0. Bowen/Mitchell
2
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IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Memorandum
To: Senior Center Commission
From: Emily Light Edrington, Community Outreach Specialist
Date: October 25, 2017
Work Is Underway on the Spring 2018 Program Guide
Michelle and I are currently working on the program guide for the Spring 2018 season. We are busy
entering programs into our database and formatting/editing materials in preparation for layout and
design. The program guide for January— April 2018 is expected to be released on December 6 with
registration for spring classes opening on December 13.
Final Week of 2017 Quilt Raffle Fundraiser: Volunteers Still Needed!
The quilt raffle runs through November 1, and we still have a few volunteer shifts open this Saturday
and Sunday at North Dodge Hy-Vee. Please contact me at emily-edrington@iowa-city.orQ or 356-5224 if
you'd be willing to help with a 2-hour raffle shift this weekend. The raffle has generated around $1,650
in revenue for The Center as of the time of this report, and with a few more days selling tickets at
community locations, we hope to exceed $2,000 in total.
Over the years, it has become increasingly difficult to find a sufficient number of volunteers to sell
enough raffle tickets to make the quilt raffle fundraiser as successful as we'd like. At the same time,
many of the local grocery stores have become more hesitant to host fundraising groups at their sites,
and some have enacted policies to limit their support to only certain organizations or prohibit
fundraising at their locations altogether. We need to find a way to rally increased volunteer support and
come up with some innovative ideas for this event in the future in order to keep this tradition viable.
Intergenerational Social Group Events
The Center's new intergenerational social group is a collaboration of Senior Center members, University
of Iowa students, and community members of all ages. The group has planned monthly events this fall
to encourage people of all ages to get together and make connections across generations in a fun and
informal setting. We have had two successful events so far— Intergenerational Speed Friendshipping on
September 26 and an All Ages Board Game Social on October 24. Both events were attended by about
35 people, which was an ideal number of people for a vibrant event that still facilitated conversations
and personal connections. The next event, Intergenerational Trivia Night, is scheduled for November 28.
Planning is underway for another season of monthly intergenerational social events during Spring 2018.
Reminder: 2017 Volunteer Recognition Dinner Coming Up November 2 at 5:30 p.m.
If you have not already RSVP'ed for The Center's volunteer recognition dinner, please do so by Tuesday,
October 31. We look forward to the opportunity to honor our volunteers with a nice meal and social
time. If anyone on the Senior Center Commission would like to assist with greeting volunteers at this
event, please let me know. Your help in welcoming our participants would be much appreciated.
EMILY LIGHT EDRINGTON, COMMUNITY OUTREACH SPECIALIST
31 9-356-5224 0 EMILY-EDRINGTON@?IOWA-CITY.ORG 0 28 S LINN ST, IOWA CITY, IA 52240
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Senior Center
Capital Improvement Projects by FY19-23
FY19
FY20
FY21
FY22
FY23
Wallpaper
Paint and
Replace all
Kitchen
Replace AR
removal, plaster
wallpaper first
upholstered
remodel for
floor
repair, paint
floor and
furniture, side
additional
throughout
Assembly
tables, card
storage and to
mezzanine and
Room —Lobby
tables and
create a
second floor
is on historic
chairs located
catering
hallway. Will
register. Any
throughoutthe
friendly
need to
plaster work
building.
environment
repair/fix water
requires high
Primarily
that can be
damage in
level of
located on the
used for
mezzanine
expertise.
first -floor lobby
renters, ESA,
conference
and entry,
and The Center.
room ceiling.
mezzanine,
Will involve
Washington
some
Street
remodeling and
entrance, and
small appliance
seating in
purchase.
second floor
Wasted space
hall.
now.
Repair of walls
Carpeting
and replace
throughout
lighting in grand
building.
stairwell in main
lobby. Plaster
has old water
damage and
lighting is a
safety hazard.
Tuckpointing when needed
Senior Center
Capital Expenses in Operational Budget FY18-22
FY18
FY19
FY20
FY21
FY22
Wallpaper
Chairs for
Window
removal,
Assembly Room
Treatments
plaster repair,
(blinds and film
painting in
covering)
second floor
classrooms
Elliptical
Tables for the
Volunteer
Assembly Room
Database
In duct
Two Ultraviolet
purification: UV
air filtration
air sterilization
devices to
system for one
complete HVAC
section of the
air filtration
HVAC system.
project.
Paid for with
existing
budget. Submit
Budget
Amendment.
City of Iowa City, Iowa
Capital Improvement Plan 2018-2022
2018 turn 2022
Category 2018 2019 2020 2021 2022 Total
Airport
120,000
510,000
1,270,000
496,000
286,000
2,682,000
Cemetery
51,750
50,000
101,750
City Manager
6,800,000
6,800,000
Development Services
300,000
150,000
150,000
150,000
150,000
900,000
Equipment
430,000
123,200
553,200
Fire
955,000
1,300,000
2,255,000
Information Technology Services
275,000
275,000
Landfill
2,105,000
400,000
800,000
3,305,000
Library
200,000
25,800
400,000
625,800
Parking Operations
535,000
435,000
300,000
300,000
300,000
1,870,000
Parks Administration
50,000
50,000
50,000
50,000
50,000
250,000
Parks Maintenance
5,455,000
5,333,000
1,735,000
5,484,920
2,470,000
20,477,920
Police
135,084
135,084
Public Works Administration
6,070,000
6,070,000
Recreation
65,000
65,000
565,000
1,300,000
705,000
2,700,000
Senior Center
300,000
300,000
Storm Water
240,000
315,000
915,000
380,000
1,280,000
3,130,000
Street Operations
19,885,457
9,166,970
15,252,970
7,420,470
9,997,970
61,723,837
Transit Operations
160,000
18,000,000
18,160,000
Wastewater Treatment
4,793,000
2,950,500
1,490,000
750,000
8,620,500
18,604,000
Water Operations
1,021,000
1,757,100
2,149,325
1,090,000
1,090,000
7,107,425
TOTAL 41,456,291 28,516,570 25,132,295 19,571,390 43,349,470 158,026,016