HomeMy WebLinkAbout06-09-2008 Airport CommissionIOWA CITY AIRPORT
MEETING AGENDA
AIRPORT TERMINAL BUILDING
iE-Ific-AV1A4Z61I0141Va4
IOWA CITY, IOWA
MONDAY, JUNE 9, 2008 - 5:45P.M.
1. Determine Quorum
2. Approval of Minutes from the following meetings:
April 10, 2008; April 28, 2008
3. Public Discussion - Items not on the agenda
4. Items for Discussion/Action:
a. Aviation Commerce Park
b. FAA/[DOT Projects - Earth Tech — David Hughes
i. Runway 7125
1. Consider a resolution approving supplemental agreement No. 9
with Earth Tech for engineering services related to the runway 7-25
2. Consider a resolution authorizing chair to sign grant award for
Runway 7-25 Rehabilitation — Phase 1
3. Consider a resolution accepting bids and awarding contract for
Rehabilitation of Runway 7-25 — Phase I
ii. South Aviation Development Study
iii. South Taxilane Rehab
iv. North Taxilane Rehab
v. Jet A Fuel System / AvGas Upgrade
vi. Terminal Apron Rehab
vii. Obstruction Mitigation
viii. Building H — University of Iowa Hangar Expansion
1. Public Hearing — Plans and Specs for University of Iowa Hangar
Expansion
2. Consider a resolution approving plans, specifications, form of
contract, and estimate on cost for the construction of University of
Iowa Hangar Expansion
c. Airport "Operations": Strategic Plan -Implementation; Budget; Management
d. Hertz
e. Barnstormers
f. FBO Staff Report
g. Subcommittees' Reports
h. Commission Members' Reports
i. Staff Report
5. Set next regular meeting for July 10, 2008 at 5:45 p.m.
6. Adjourn
MINUTES
Iowa City Airport Commission
May 8, 2008
Iowa City Airport Terminal — 5:45 PM
DRAFT
Members Present: Greg Farris, Randy Hartwig, Howard Horan, Janelle Rettig, John
Staley
Staff Present: Sue Dulek, Michael Tharp
Others Present: Jennifer Nolan, John Yeomans, Peggy Slaughter, Turk Reggenitter
DETERMINE QUORUM:
Chairperson Farris called the meeting to order at 5:47 P.M.
RECOMMENDATIONS TO COUNCIL: NONE
APPROVAL OF MINUTES FROM THE APRIL 10 AND APRIL 28, 2008
MEETINGS:
Farris asked if anyone had any corrections or changes to the minutes. Staley noted that
on the April IWh minutes, page 7, second line from the bottom says, ".6 FT," and should
be ".6 FTE." Hartwig moved to accept the minutes of both the April 10 and April
28, 2008 meetings; seconded by Staley. Carried 5-0.
PUBLIC DISCUSSION:
The Commission received a quick update on the farming from Turk Reggenitter. He
stated that they have been cleaning up along the fence line, and he shared some photos
with the Members. He further explained the layout of the test plots, and noted that there
will be a press release as they get into the summer months. Horan stated that he agrees
they need to clean up along the fence line, but questioned where the funds would come
from to cover this. The discussion continued, with Members questioning who would be
responsible for maintaining the areas in question. Tharp will check into this. A brief
discussion ensued regarding the fencing of the Airport in the area along Willow Creek,
and having the Airport be secure.
Rettig then spoke to the Members about her desire to spruce up the Airport's landscaping,
and stated that they have some money in the budget for this, and she believes they need to
"bite the bullet" on this and go ahead and do it. She continued, discussing the upkeep of
this and using the temporary employees to help with this. Rettig then addressed the
Willow Creek situation, stating that she was at the Dane's recently discussing this. She
also noted that the brush in this area needs to be removed, in addition to the other areas
FAA funds. Dulek responded to questions on how they could
speed up the runway reconstruction project. Rettig suggested
they change the award date, and Dulek responded to these
questions, as well. Tharp further explained how the FAA
grants work and why the time frames are set up as they are.
Discussion continued among the Members over when the
runway will need to be closed and for how long. Horan
stated that he believes this has not been well presented by the
engineer. Dulek then explained which dates the Members
can change in the contract process. Members discussed how
they could shave a couple days off of the timing, in order to
attempt to get this reconstruction moving faster. Horan again
stated that he is not sure about voting on this as he feels the
engineer has left them with some big decisions to make and
very little information to go on. Horan added that he would
like to hear from one of the engineers on this. Rettig moved
to amend Resolution A08-15 by setting the award date as
June 9, 2008 and to amend the specifications by changing
Section 30-06, Execution of Contract, to provide for "10
days" instead of "15 days;" seconded by Hartwig.
Carried 5-0. Farris added that he will attempt to get some
information from David Hughes prior to the next meeting,
and he will email this to Members.
ii. South Aviation Development Study — Tharp noted that Earth Tech
is looking at June 20a' as the final date on this. They will plan to
present to the Commission shortly after this.
iii. South Taxilane Rehab — Tharp stated that Hughes said they are
working with the contractor for improved drainage options.
iv. North Taxilane Rehab — Earth Tech was out recently for field
surveys, and the plan is to have bidding open in June.
V. Jet A Fuel System / AvGas Upgrade — Tharp noted that the flow
rate is up, but that they are working with the distributor on some
options on improving this. Rettig asked for some clarification
from Tharp on this project, to which he responded. Farris added
that it is his understanding that there is some discussion back and
forth on this project. Rettig added that she believes this to be
problematic and she believes they need to get it done. She asked
that they escalate this.
vi. Terminal Apron Rehab — Tharp noted that outside of the contractor
needing to do some re -striping, and some seeding, this is
completed. Previously the painting was done on cold concrete and
did not work well.
vii. Obstruction Mitigation — Tharp stated that he believes Mid Am and
Mediacom are gearing up for moving their lines and poles in June.
4
11
viii. Building H — University of Iowa Hangar Expansion — Tharp stated
that they have preliminary plans and that Hughes planned to meet
with Tom on this, but this did not happen. Hughes has asked the
Commission to defer this until the next meeting. Rettig stated that
she has some questions on this. She noted that she was over at this
building recently and they are in dire need of space. Conversation
continued on the delays in this project, and the need to move
forward more quickly. Members discussed having a special
meeting on May 22, 2008 at 7:30 A.M. to set a public hearing.
1. Consider a Resolution Setting a Public Hearing on the Plans,
Specifications, Form of Contract, and Estimate on Cost for
the Construction of Building H Expansion, and Directing
City Clerk to Publish Notices of Said Hearing, and Directing
the Chairperson to Place Said Plans on File for Public
Inspection — Horan moved to defer this until the May 22,
2008 meeting; seconded by Rettig. Carried 5-0.
c. Airport Operations; Strategic Plan -Implementation; Budget; and Airport
Management — Rettig began the discussion, questioning the unemployment
taxes paid on temporary employees. She asked that they look into this amount
of $1,200 a month. Rettig also questioned "Repairs," stating they are about
$32,000 over budget right now. She continued, stating that she questions how
they are going to get contracted improvements done by July 1. Rettig stated
that she also has been reviewing the overtime hours needed for the winter, and
now that they have started mowing, there could be a problem in these hours.
Tharp added that he has a meeting on Monday with the fencing contractor, to
see what all they can do this year, and that the City may be able to help them
get some asphalt for their patching work. Rettig brought up her landscaping
idea again, asking when the maintenance worker is retiring. Tharp stated
within the next six months to a year was his belief. Rettig continued, speaking
to the upkeep of the frontage area, flowerbeds, and shrubbery at the Airport.
d. Hertz — Tharp stated that he and Rettig met with the Hertz representatives, and
he is still awaiting word from them. They said it would be about three weeks
before they got back with him. Members discussed the operation at the
Airport and what the terms of the new agreement are.
e. City Manager — Tharp stated that the City has hired a new City Manager, and
he will begin on May 19`s. He added that the Manager will receive a packet
from the Airport, as well as the other City departments and divisions, and he
asked for suggestions from Members on what their packet should have. Rettig
suggested a tour of the community by air. Horan stated that at a later date, he
would like to invite the City Manager to a meeting. Staley suggested having
the newsletters and the strategic plan in the packet. Others suggested the
annual plan and budget. Dulek added that there is a public reception on June
0
5a' for the new City Manager, Michael Lombardo, but she was unsure of the
time.
f. FBO Staff Report — Jennifer Nolan spoke for Jet Air. She stated that hours
have changed and they are now open 7:00 A.M. to 9:00 P.M. for the summer.
She added that they are going to be cleaning carpets soon, and also, she noted
that there is no fire extinguisher on the Jet A pump, but that there is one on the
low ledge. She asked that Tharp look into this. Nolan added that they have
about ten full-time students right now, and another five to ten that are off and
on. They are hoping for an increase in business with the summer weather.
g. Subcommittees' Reports — Farris stated that they have met further on the
viewing area. They are working on having some brochures available to show
the proposed layout, etc., of this area. In June, they hope to have a kickoff to
the fundraising for this project. He added that the shelter will get put together
soon, but they need to ask for some volunteers for this. Rettig suggested they
add a landscaping cleanup, as well.
h. Commission Members' Reports — Hartwig noted that he attended the talk at
the Public Library on the Airport history. Rettig added a follow up to this,
stating that Jan did not want to be filmed, and therefore the program did not
go out on TV. She stated that it is more of a slide program and that this is
going to be proposed instead. Rettig also noted that next week is `Bike to
Work" week. She especially noted the Mayor's Ride on Wednesday at 5:15
P.M. at the Chauncey Swan Park. Farris stated that he spoke at the last City
Council meeting, and that he will try to do this at least once per month.
i. Staff Reports — Tharp stated that two weeks ago they spoke with Wendy Ford
and gave her a tour of Jet Air and their operations. Tharp noted that he
attended the State Aviation Conference and that it went well. He came back
with some security camera ideas. He also met the new State engineer for
Iowa.
SET NEXT REGULAR MEETING FOR: May 22, 2008 for a Special meeting; and
June 9, 2008, at 5:45 P.M. for a Regular meeting.
ADJOURN: Meeting adjourned at 8:28 P.M.
Airport Commission
ATTENDANCE RECORD
YEAR 2008
((Meeting Date
NAME
TERM
EXP.
1110
2114
316
3113
4110
4/28
5/8
5122
6/9
Randy Hartwig
3/1/09
X
X
X
X
X
X
X
Greg Farris
3/1/13
X
X
X
X
X
X
X
John Staley
3/1/10
X
X
X
X
X
X
X
Howard Horan
3/l/14
X
X
--
X
X
X
X
Janette Rettig
3/1/12
X
X
X
X
X
X
X
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
-- = Not a Member
7
MINUTES
Iowa City Airport Commission
May 22, 2008
Iowa City Airport Terminal — 7:30 AM
Members Present: Howard Horan, Randy Hartwig, Greg Farris
Members Absent: John Staley, Janelle Rettig
Staff Present: Sue Dulek
DETERMINE QUORUM:
Chairperson Farris called the meeting to order at 7:34 A.M.
RECOMMENDATIONS TO COUNCIL:
Hartwig moved Resolution No. A08- setting a public hearing for the plans,
specifications, form of contract, and estimate on cost for Building H expansion project
Horan seconded the motion. Motion passed 3-0 (Staley and Rettig absent) on a roll call
vote.
ADJOURN:
Meeting adjourned at 7:36 A.M.
Airport Commission
ATTENDANCE RECORD
YEAR 2007
(Meeting Date)
NAME
TERM
EXP.
1/11
2/8
318
3/28
4/12
Randy Hartwig
3/1/09
X
X
X
X
X
Greg Farris
3/1107
O/E
X
X
O/E
X
John Staley
3/l/10
X
X
X
X
X
Howard Horan
3/1/08
X
X
X
X
X
Janelle Rettig
3/1112
X
X
X
X
X
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
— = Not a Member
2
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr. Iowa City, IA 52246 (319) 350 5045
RESOLUTION NO.
RESOLUTION APPROVING SUPPLEMENTAL AGREEMENT NO. 9 WITH EARTH
TECH FOR ENGINEERING SERVICES RELATING TO TIRE RUNWAY 7-25
RECONSTRUCTION — PHASE 1
WHEREAS, the Iowa City Airport Commission entered into a contract entitled "Professional
Services Agreement" with Earth Tech on August 16,'2004 to provide engineering services for the
runway 7-25 extension project;
WHEREAS, Part I(A) of said agreement provides that the parties will enter into supplemental
agreements for phases 2 and 3;
WHEREAS, the Commission and Earth Tech entered into Supplemental Agreements Nos.
1,2,3,4, 5, 6, 7 and No. 8 previously;
WHEREAS, the Commission and Earth Tech now desire to enter into Supplemental Agreement
No. 9, a copy of which is attached.
WHEREAS, it is in the best interest of the Commission to enter into Supplemental Agreement
No. 9
NOW, THEREFORE, BE IT RESOLVED BY THE AIRPORT COMMISSION OF THE
CITY OF IOWA CITY:
1. The Chairperson is authorized to sign Supplemental Agreement No. 9, subject to FAA
Concurrence.
Passed and approved this
CHAIRPERSON
►vWW-1n
SECRETARY
day of 2008.
It was moved by and seconded by
adopted, and upon roll call there were:
Ayes
Nays
Approved By:
City Attorney's Office
Absent
the Resolution be
Farris
Hartwig
Horan
Rettig
Staley
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045
RESOLUTION NO.
RESOLUTION ACCEPTING FEDERAL AVIATION GRANT FOR RUNWAY 7-25
REHABILITATION - PHASE 1.
WHEREAS, the Iowa City Airport Commission has previously applied for a Federal Aviation
Administration grant to rehabilitate runway 7-25; and
WHEREAS, runway 7-25 is in need of rehabilitation; and
WHEREAS, it is in the best interest of the Iowa City Airport Commission to accept this grant.
NOW, THEREFORE, BE IT RESOLVED BY THE AIRPORT COMMISSION OF THE
CITY OF IOWA CITY:
The FAA grant to rehabilitate 7-25 is approved, and the Chairperson is authorized to sign and the
Secretary to attest, if required, the acceptance of the FAA grant for runway 7-25 rehabilitation -
Phase 1.
Passed and approved this
I: IC'_ C • 1
ATTEST:
SECRETARY
day of
2008.
Approved By:
C-3-09'
City Attorney's Office
It was moved by and seconded by
Resolution be adopted, and upon roll call there were:
Ayes
Nays
Absent
Farris
Hartwig
Horan
Rettig
Staley
the
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045
RESOLUTION NO.
RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE
CHAIRPERSON TO SIGN AND THE SECRETARY TO ATTEST A CONTRACT
FOR THE CONSTRUCTION OF RUNWAY 7-25 REHABILITATION PHASE 1
WHEREAS,
responsible bid of
has submitted the lowest
for construction of the above named project.
NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION, THAT:
The contract award is dependant on the Federal Aviation Administration's award of a
grant to cover Federal Aviation Administration's (FAA) share of expenses
2. The contract for the construction of the above named project is hereby awarded to
secure adequate performance
compliance program statements
for the project.
subject to the conditions that awardee
and payment bond, insurance certificates, and contract
and that the Commission receives funding from (FAA)
3. Upon approval of the FAA grant, the Chairperson is hereby authorized to sign and the
Secretary to attest the contract for construction of the above -named project, subject to
the condition that awardee secure adequate performance and payment bond, insurance
certificates, and contract compliance program statements.
Passed and approved this day of
CHAIRPERSON
ATTEST:
SECRETARY
It was moved by
adopted, and upon roll call there were:
Ayes
and seconded by
Nays
Approved by
City Attorney's Office
Absent
the Resolution be
Farris
Hartwig
Horan
Rettig
Staley
June 4, 2008
Metro Pavers, Inc.
Attn: Mr. Craig Albrecht
101 Southgate Ave.
PO Box 2508
Iowa City, IA 52244-2508
In re: Bid for 7/25 Runway Rehabilitation Project
� r i
-tea.
CITY OF IOWA CITY
City Attorney's Office
410 East Washington Street
Iowa City, Iowa 52240-1826
(319) 356-5030
(319) 356-5008 FAX
wvvw.icgov.org
This is notification that the bid submitted for the above -referenced project is non -responsive
because Metro Pavers, Inc, failed to meet the requirements of 49 CFR 26.53, the DBE
(disadvantaged business enterprise) goal. The DBE goal for this project is 8%.
In its bid, Metro Pavers, Inc. included a DBE commitment of 6.64%, which was not calculated
correctly. The actual DBE commitment on the base bid is 6.08%, as seen on the attached draft
bid tab.
Under 49 CFR Part26, a bidder cannot be considered a responsive bidder unless "good faith
efforts" are made to meet the DBE goal. The bid specifications, namely page P-15, specifically
require that documentation be submitted with the bid showing good faith efforts to meet the DBE
goal. The bid submitted by Metro Pavers, Inc. did not include documentation showing its good
faith efforts to meet the DBE goal. As a result, the bid of Metro Pavers, Inc. is not responsive.
Under 49 CFR 26.53(d), Metro Pavers, Inc. may request administrative reconsideration. In order
to do so, please submit the request in writing along with all supporting documentation within
fifteen (15) day to:
City of Iowa City
Attn: Ron Knoche
City Hall
410 E. Washington St.
Iowa City, IA 52240
Although Metro Pavers, Inc. does have fifteen (15) days to request an administrative
reconsideration, the Iowa City Airport Commission had intended to award the contract at its
meeting on June 9, 2008 and would still like to do so. Therefore, if, by 5:00 p.m. on June 9,
2008, Metro Pavers, Inc. decides that it does not intend to request administrative reconsideration,
the Commission would appreciate a letter to my attention to that effect. My previous statement
should by no means imply that Metro Pavers, Inc. should waive its appeal time. If Metro Pavers,
Metro Pavers, Inc.
Attn: Mr. Craig Albrecht
June 4, 2008
Page 2
Inc. does request administrative review, the Commission will not award the contract until the
review has been completed.
Sincerely,
INN-1 W-011
Susan Dulek
Assistant City Attorney
Enc.
Copy to:
Michael Tharp, Iowa City Airport -w/o ene.
Iowa City Airport Commission -w/o ene.
VIA FACSIMILE (338-5527) and U.S. Mail
Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr. Iowa City, IA 52246 (319) 350 5045
RESOLUTION NO.
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATE ON COST FOR THE BUILDING H - UNIVERSITY OF IOWA HANGAR
EXPANSION
WHEREAS, notice of public hearing on the plans specifications, form of contract and estimate of cost for
the above -named project was published as required by law, and the hearing thereon held.
NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION THAT:
The plans, specifications, form of contract and estimate of cost for the above -named project are
hereby approved with the exception that the following language be added to the Supplementary
Instructions to Bidders and to the Supplementary Conditions respectively:
To the extent that there is a conflict between the AIA Instructions to Bidders (AIA Document
A701-1997) and Iowa Code chapters on 26 and 573, Iowa law shall prevail.
To the extent that there is a conflict between the AIA General Conditions of the Contract for
Construction (AIA Document A201-1997) for Construction and Iowa Code, chapters on 26 and
573, Iowa law shall prevail.
2. The amount of bid security to accompany each bid for the construction of the above -named
project shall be in the amount of 10% (ten percent) of bid payable to the Iowa City Airport
Commission.
3. The City Clerk is hereby authorized and directed to publish notice for the receipt of bids for the
construction of the above -named project in a newspaper published at least once weekly and
having a general circulation in the city.
4. Bids for the above -named project are to be received by the City of Iowa City, Iowa at the Office
of the City Clerk, at the City Hall, before 2:00pm on the 8s day of July, 2008, or at a later date
and/or time as determined by the Commission Chairperson or their designee, and thereupon
referred to the Airport Commission, for action upon said bids at its next meeting, to be held at the
Iowa City Airport Terminal Building, 1801 S. Riverside Drive, Iowa City, Iowa at 5:45pm on the
10`s day of July, 2008, or at a later date and/or time as determined by the Commission
Chairperson or designee, with notice of said later date and/or time to be published as required by
law, or if said meeting is cancelled, at the next meeting of the Airport Commission thereafter as
posted by the City Clerk.
Passed and approved this day of 2008.
CHAIRPERSON
ATTEST:
SECRETARY
It was moved by and seconded by
adopted, and upon roll call there were:
Ayes
Nays
Approved By:
(. -3 �e
City Attomey's Office
the Resolution be
Absent
Farris
Hartwig
Horan
Rettig
Staley
Monthly Expense Report - May '08
Check Requests During Month
Approved
Check Requests
5/6/2008 Danis Overhead Door (Security Gate Repair)
5/6/2008 Iowa City Landscaping (Viewing Area layout design)
5/6/2008 Jet Air Inc (Management Services)
5/122008 EarthTech (Jet A Fuel System)
5/122008 EarthTech (Bldg H Expansion)
5/122008 EarthTech (Runway 7/25 and 12/30 Rehab)
5/12/2008 EarthTech (North Taxilane Rehab)
5/12/2008 Earth Tech (Runway 7/25 Paving/Lighting
5/122008 EarthTech (Runway 7/25 Obstruction Mitigation)
5/202008 Pyramid Services (mower belts)
5212008 FedEx (Overnight Mail)
522/2008 Metro Pavers (Runway 7-25 Paving)
5222008 Streb Construction (Terminal Apron)
5/282008 Hawkeye Fire & Safety (Five Extinguisher tests/refills)
5/282008 Midwest Janitorial (Janitor Services)
Capital Projects
Pending Expenses
Airport Operating Expenses
City CIP Fund Expenses
Total Expenses
Construction Contracts
Runway 7 Grading
South Economic Study -ALP Update
South T-Hangar Taxilane
West Terminal Apron
Runway 7-25 Paving
Jet A / AvGas Self Serve
Total Pending Expenses
Airport Funds CIP Funds
$991.75
$200.00
$750.00
$50.75
$20,071.93
$46,647.05
$287.79
$9,087.27
$1,944.37
$131.11
$25.43
$73,171.62
$13,820.00
$100.75
$685.00
$2,072.86
$78,089.16
$80,162.02
Project Bid Amount Paid During Month Paid During FiscalYear Paid To Date % Paid
$980,336.29
$319,891.81
$878,355.01
89.6
$15,000.00
$12,434.12
$12,434.12
82.9
$140,794.15
$98,935.64
$98,935.64
70.3
$337,642.00 $13,820.00
$324,013.93
$324,013.93
96.0
$1,347,586.13 $73,171.62
$573,639.00
$573,639.00
42.6
$83,368.40
$78,479.30
$78,479.30
94.1
$0.00 $0.00
REVE: 06.05.08 10:28:40
Iowa City General Ledger System
FY 2008 Revenue Reporting
For the period 05.01.08 to 05.31.08
Estimated YTD
Account Revenue Revenue
-------------------------------------------------------------------- ------------------------
7600 Airport
OTHER MISC REVENUE
369100 Reimb of Expenses
369900 Miscellaneous Other Income
Total OTHER RISC REVENUE
INTEREST REVENUES
381100 Interest on Investments
Total INTEREST REVENUES
RENTS
382100 Land Rental
382200 Building/Room Rental
Total RENTS
ROYALTIES & COMMISSIONS
384200 Vending Machine Comm
384900 Other Commissions
Total ROYALTIES & COMMISSIONS
SALE OF ASSETS
392100 Sale of Land
Total SALE OF ASSETS
TRANSFERS
TRANSFERS FROM GOVERNMENTAL ACTIVITIES
393120 General Levy
Total TRANSFERS FROM GOVERNMENTAL ACTIVITIES
Total TRANSFERS
Total Airport
"t GRAND TOTAL +t}
Page: 1
Period
Revenue Remainder I
--------- ------------ ------
17.38
-17.38
14100.00
-14100.00
------------
------------
14117.38
------------
------------
-14117.38
------
7000.00
12969.36
-5969.36
185.28
------------
7000.00
------------
12969.36
------------
------------
-5969.36
------
185.28
42000.00
48380.21
2389.30
-6380.21
115.19
186267.00
172499.50
12295.00
13767.50
92.61
------------
228267.00
------------
220879.71
------------
14684.30
------------
7387.29
------
96.76
123.00
168.08
7.20
-45.08
136.65
21860.00
21127.00
1701.70
733.00
96.65
------------
21983.00
------------
21295.08
------------
1708.90
------------
687.92
------
96.87
1610007.00
1610447.00
-1610007.00
------------
------------
1610007.00
------------
1610447.00
------------
-1610007.00
------
196000.00
101818.20
10181.82
94181.80
51.95
------------
196000.00
------------
101818.20
------------
10181.82
------------
941B1.80
------
51.95
------------
196000.00
-----------
101818.20
------------
10181.82
------------
94181.80
------
51.95
------------
453250.00
------------
1981086.73
------------
1637022.02
------------
-1527836.73
------
437.08
------------
453250.00
------------
------------
------------
1981086.73
------------
------------
------------
1637022.02
------------
------------
------------
-1527836.73
------------
------------
------
437.08
------
------
EEPE: 06.05.08 10:26:36 Page: 1
Iowa City General Ledger System
FY 2008 Expense Reporting
For the period 05.01.08 to 05.31.08
YTD Period
Account Appropriated Expenditures Expenditures Encumbrance Balance 8 Used
------------------------------------------------------- ------------ ----------------------- ------------------------ ------
7600 Airport
AIRPORT
560100 Airport Operations
SALARIES & WAGES
REGULAR SALARIES & WAGES
411000 Perm Full Time
412000 Perm Part Time
413000 Temporary Employees
Total REGULAR SALARIES & WAGES
OTHER WAGES
414100 Overtime Wages
414500 Longevity Pay
Total OTHER WAGES
Total SALARIES & WAGES
EMPLOYEE BBNBFITS
GROUP INSURANCE
421100 Health Insurance
421200 Dental Insurance
421300 Life Insurance
421400 Disability Insurance
421500 Unemployment Compensation
Total GROUP INSURANCE
SOCIAL SECURITY CONTRIBUTIONS
422100 Fica
Total SOCIAL SECURITY CONTRIBUTIONS
RETIREMENT CONTRIBUTIONS
423100 Ipers
Total RETIREMENT CONTRIBUTIONS
37314.00
34463.24
2875.20
2850.76
92.36
21462.00
25518.36
1735.50
-4056.36
118.90
12000.00
9507.90
990.13
2492.10
------------
79.23
------
-------- ------------
70776.00
------------
69489.50
------------
5600.83
1286.50
98.18
1000.00
5066.76
-4066.76
506.68
1050.00
1050.00
100.00
------------------------
2050.00 6116.76
------------------------
72826.00 75606.26
7141.00 6355.80
475.00 410.74
191.00 193.53
445.00 194.69
1860.58
-4066.76 298.38
------------------------------- ------
5600.83-2780.26 103.82
577.80 785.20 89.00
37.34 64.26 86.47
-2.53 101.32
17.75 250.31 43.75
-1860.58
------------------------ ------------
8252.00 9015.34 632.89
5595.00 5675.58 418.63
------------------------ ------------
5595.00 5675.58 418.63
4425.00 4281.36 283.67
------------------------ ------------
4425.00 4281.36 283.67
-------------- ------
-763.34 109.25
-80.58 101.44
-------------- ------
-80.58 101.44
143.64 96.75
-------------- ------
143.64 96.75
EXPE: 06.05.08 10:26:36 Page: 2
Account
---------------------------------------------
7600 Airport (CONTINUED)
AIRPORT (CONTINUED)
560100 Airport Operations (CONTINUED)
EMPLOYEE BENEFITS (CONTINUED)
UNION CONTRACT BENEFITS
424500 Monthly Cellular/PCS
Total UNION CONTRACT BENEFITS
Total EMPLOYEE BENEFITS
PROFESSIONAL & TECHNICAL SERVICES
OFFICIAL/ADMINSTRATIVE
431010 Filing Fee
431080 Recording Fees
Iowa City General Ledger System
FY 2008 Expense Reporting
For the period 05.01.08 to 05.31.08
YTD Period
Appropriated Expenditures Expenditures Encumbrance Balance % Used
-------- ------------ ------------------------------------------------ ------
Total OFFICIAL/ADMINSTRATIVE
PROFESSIONAL
432020 Annual Audit Expense
432060 Consultant Services
432070 Management Services
432080 Other Professional Services
Total PROFESSIONAL
COMMUNICATIONS
433020 Local Phone Service
433030 Long Distance Service
Total COMMUNICATIONS
TECHNICAL SERVICES
435060 Legal Publications
Total TECHNICAL SERVICES
TRAINING & EDUCATION
436030 Transportation
436050 Registration
436060 Lodging
300.00
275.00
25.00
25.00
91.67
------------------------
300.00
------------
275.00
------------
25.00
------------
25.00
------
91.67
------------------------
18572.00
------------
19247.28
------------
1360.19
------------
-675.28
------
103.64
61.00
61.00
7.00
11.00
-4.00
157.14
------------------------
68.00
------------
11.00
------------
------------
57.00
------
16.18
208.00
527.06
-319.06
253.39
10000.00
617.32
9382.68
6.17
10000.00
8250.00
750.00
1750.00
82.50
95500.00
-95500.00
------------------------
20208.00
------------
104894.38
-----------
750.00
-------------
-84686.38
-----
519.07
423.50
-423.50
23.00
43.30
4.49
-20.30
188.26
------------------------
23.00
------------
466.80
------------
4.49
------------
-443.80
------
2029.5
341.00
40.68
300.32
11.93
------------------------
341.00
------------
40.68
------------
------------
300.32
--- ---
11.93
1600.00
1600.00
1700.00
273.00
1427.00
16.06
1300.00
90.88
1209.12
6.99
EXPE: 06.05.08 10:26:36
Page: 3
Iowa City General Ledger System
FY
2008 Expense Reporting
For the
period 05.01.08
to 05.31.08
YTD
Period
Account
Appropriated Expenditures
------------ ------------
Expenditures Encumbrance
------------------------------------
Balance
% Used
------
-------------------------------------------------------
7600 Airport (CONTINUED)
AIRPORT (CONTINUED)
560100 Airport Operations (CONTINUED)
PROFESSIONAL & TECHNICAL SERVICES (CONTINUED)
TRAINING & EDUCATION (CONTINUED)
436080 Heals
425.00
279.80
------------ ------------
115.20
65.84
------
Total TRAINING & EDUCATION
------------------------
5025.00
643.68
------------
4381.32
12.81
PROPERTY & LIABILITY INSURANCE
437010 Comp Liability Ins
8266.00
6400.00
1866.00
77.43
437020 Fire & Casualty Ins
14767.00
6803.27
7963.73
46.07
437030 Worker's Comp Ins
74.00
78.00
-4.00
105.41
437042 Fidelity Bond
1097.00
875.00
222.00
79.76
437200 Loss Reserve Payment
5000.00
5000.00
------------
100.00
------
Total PROPERTY & LIABILITY INSURANCE
------------ ------------
29204.00
19156.27
------------------------
10047.73
65.59
PUBLIC UTILITY SERVICES
438010 Stormwater Utility Charges
7251.00
5919.60
1331.40
81.64
438030 Electricity
14530.00
11998.18
91.94
2531.82
82.58
438050 Landfill Use
40.00
40.00
438070 Heating Fuel/Gas
9291.00
10139.71
572.51
-848.74
109.14
438080 Sewer Utility Charge
1976.00
1610.19
365.81
81.49
438090 Water Utility Charge
1600.00
1449.37
150.63
90.59
438100 Refuse Coll Charges
941.00
953.15
------------------------
-12.15
101.29
------
Total PUBLIC UTILITY SERVICES
------------------------
35629.00
32070.23
------------
664.45
3558.77
90.01
OTHER PROFESSIONAL SERVICES
439020 Plant Care
300.00
300.00
439030 Testing Services
1200.00
738.83
------------------------
461.17
61.57
------
Total OTHER PROFESSIONAL SERVICES
------------------------
1500.00
738.83
------------
------------ ------------
761.17
49.26
------
Total PROFESSIONAL & TECHNICAL SERVICES
------------ ------------
91998.00
158021.87
------------
1418.94
-66023.87
171.77
E%PE: 06.05.08 10:26:36
Account
Iowa City General Ledger System
FY 2008 expense Reporting
For the period 05.01.08 to 05.31.08
YTD Period
Appropriated expenditures Expenditures
---------------------
7600 Airport (CONTINUED)
AIRPORT (CONTINUED)
560100 Airport Operations (CONTINUED)
REPAIR & MAINTENANCE
VEHICLE REPAIR & MAINTENANCE
441010 Vehicle Repairs and Maintenance
Total VEHICLE REPAIR & MAINTENANCE
BUILDING REPAIR & MAINTENANCE
442010 Bldg Rep & Maint
442020 Repair of Structure
442030 Repair of Heating Equip
442040 Repair of Cooling Equip
442060 Repair of Electric/Plmbg
442070 Bldg Pest Control
Total BUILDING REPAIR & MAINTENANCE
EQUIPMENT REPAIR & MAINTENANCE
443010 Equip Rep & Maint
443050 Radio Equipment Rep
443060 Telecom Equip Rep
443080 Other Equipment Repairs & Mainte
Total EQUIPMENT REPAIR & MAINTENANCE
TECHNICAL SERVICES
445060 Laundry Service
445070 Equipment Service
445140 Outside Printing
445230 Technical Services
Total TECHNICAL SERVICES
INTRA-DRPARTMENT SERVICES
446100 City Attorney Chgbk
446130 ITS-PC/Peripheral Support
446140 ITS -Computer Replacement Chargeb
446160 ITS-Network/Internet Charge
101.75 101.75
------------ ------------ ------------
101.75 101.75
3549.00
7680.26 685.00
10550.50
1063.00
377.10
1000.00
91.00
1306.00
279.66
108.00
373.74 34.06
------------ ------------
7026.00
------------
19352.26 719.06
Page: 4
Encumbrance Balance t Used
19.54
104.00
500.00
4040.00 3080.19 1122.86
------------------------------------ --
4644.00 3099.73 1122.86
520.00
99.00 99.00
216.00 154.75
3000.00
-101.75
------------ ------
-101.75
-4131.26 216.41
-10550.50
685.90 35.48
909.00 9.10
1026.34 21.41
-265.74 346.06
------------ ------
-12326.26 275.44
-19.54
104.00
500.00
959.81 76.24
1544.27 66.75
520.00
-99.00
61.25 71.64
3000.00
------------------------------------------------------------ ------
3736.00 253.75 99.00 3482.25 6.79
5299.00 4590.09 211.28 708.91 86.62
400.00 400.00 100.00
500.00 435.38 39.58 64.62 87.08
720.00 330.00 30.00 390.00 45.83
EXPE: 06.05.08 10:26:36
Account
Page: 5
Iowa City General Ledger System
FY 2008 expense Reporting
For the period 05.01.08 to 05.31.08
YTD Period
Appropriated Expenditures expenditures Encumbrance Balance & Used
---------------------------------------------
7600 Airport (CONTINUED)
AIRPORT (CONTINUED)
560100 Airport Operations (CONTINUED)
REPAIR & MAINTENANCE (CONTINUED)
INTRA-DEPARTMENT SERVICES (CONTINUED)
446200 Photocopying Chargeback
446220 Phone Service -Department Chargeb
446300 Phone Equipment/Line Charge
446320 Mail Chargebacks
446350 City Vehicle Repl
446360 City Vehicle Rental
446370 Fuel Chargeback
446380 Vehicle Repairs & Maintenance
Total INTRA-DEPARTMENT SERVICES
MISCELLANEOUS SERVICES & CHARGES
449060 Dues & Memberships
449120 Equipment Rental
449140 Tools & Equip Rent
449360 Interest Expense
Total MISCELLANEOUS SERVICES & CHARGES
Total REPAIR & MAINTENANCE
OTHER PURCHASED SERVICES (CHANGE TO OFFICE SO
GENERAL SUPPLIES
452010 Office Supplies
452030 Minor Off Equip/Furn
Total GENERAL SUPPLIES
BOOKS & PERIODICALS
454010 Book(s)
454020 Subscriptions
454040 Books, Magazines, Newpapers
Total BOOKS & PERIODICALS
219.00
468.24
-249.24
213.81
668.00
481.36
186.64
72.06
840.00
797.50
72.50
42.50
94.94
418.00
446.24
34.44
-28.24
106.76
12737.00
11354.54
1161.30
1382.46
89.15
604.82
-604.82
4225.00
6852.22
795.80
-2627.22
162.18
1186.00
3754.29
214.36
-2568.29
-------- ---
316.55
------
------------ ------------
27212.00
------
30514.68
----- ------------
2559.26
-3302.68
112.14
400.00
525.00
-125.00
131.25
106.00
100.00
6.00
94.34
100.00
100.00
46930.00
43019.02
3910.82
3910.98
------------
91.67
------
------------------------
47536.00
------------
43644.02
------------
3910.82
3891.98
91.81
------
------------------------
90154.00
------------
96966.19
------------
8512.75
------------
-6812.19
107.56
500.00
456.09
43.91
91.22
500.00
1578.97
-1078.97
315.79
------
------------------------
1000.00
------------
2035.06
------------
------------
-1035.06
203.51
15.55
-15.55
1926.00
1796.06
129.94
93.25
67.00
78.97
-11.97
-
117.87
------
------------ ------------
1993.00
-----------
1890.58
------------
-----
102.42
94.86
EXPE: 06.05.08 10:26:36
Account
Page: 6
Iowa City General Ledger System
FY 2008 Expense Reporting
For the period 05,01.08 to 05.31.08
YTD Period
ADDIODIiated Expenditures Expenditures Encumbrance Balance % Used
-------------------------------------------------------
7600 Airport (CONTINUED)
AIRPORT (CONTINUED)
560100 Airport Operations (CONTINUED)
OTHER PURCHASED SERVICES (CHANGE TO OFFICE SO
PRINTING & BINDING (SUPPLIES)
455120 Misc Computer Hardware
Total PRINTING & BINDING (SUPPLIES)
Total OTHER PURCHASED SERVICES (CHANGE TO OFF
OPERATING SUPPLIES
AGRICULTURE SUPPLIES
461040 Ag Chemicals
Total AGRICULTURE SUPPLIES
BUILDING OPERATION/MAINTENANCE SUPPLIES
462020 Minor Sanitation Equipment
462030 Sanitation & Industrial Supplies
Total BUILDING OPERATION/MAINTENANCE SUPPLI
CHEMICAL & LAB SUPPLIES
463200 Other Chemicals & Supplies
Total CHEMICAL & LAB SUPPLIES
FUELS & LUBRICANTS
465050 Other Fuels
465060 Grease & Oil
465070 Other Lubricants
465080 Fluids Gases & Other
Total FUELS & LUBRICANTS
REPAIR & MAINTENANCE SUPPLIES
466040 Plumbing Supplies
466050 Electrical Supplies
466060 Other Construction Supplies
466070 Other Maintenance Supplies
391.99
------------------------
-- ---------
391.99
------------ ------------
2993.00
------------
4317.63
258.00
------------------------
258.00
------------
500.00
536.00
------------------------
1036.00
------------
216.40
-391.99
-391.99
-1324.63 144.26
258.00
---------------- ------
258.00
500.00
536.00
---------------- ------
1036.00
-216.40
------------------------------------ ------------------------ ------
216.40-216.40
32.00 54.98
35.00
19.00
----- -------------------
86.00 54.98
55.00
204.00 680.82 32.38
1000.00 268.98
572.00 268.61
22.98 171.81
35.00
19.00
------------------------ ------
31.02 63.93
55.00
-476.82 333.74
731.02 26.90
303.39 46.96
E%PE: 06.05.08 10:26:36
Page: 7
Iowa City General Ledger System
FY 2008 Expense Reporting
For the period 05,01.08 to 05.31.08
YTD Period
Account Appropriated Expenditures Expenditures Encumbrance Balance % Used
------------------------------------------------------------------------------- ------------ ------------ ------------ ------
7600 Airport (CONTINUED)
AIRPORT (CONTINUED)
560100 Airport Operations (CONTINUED)
OPERATING SUPPLIES (CONTINUED)
REPAIR & MAINTENANCE SUPPLIES (CONTINUED)
Total REPAIR & MAINTENANCE SUPPLIES
EQUIPMENT REPAIR
467020 Minor Equipment Repair Material
467160 General Equipment
Total EQUIPMENT REPAIR
SURFACING MATERIALS
468020 Concrete
468030 Asphalt
468050 Sand
Total SURFACING MATERIALS
IMPROVEMENT MATERIALS
469040 Traffic Control Improvement
469190 Minor Equipment
469260 Fire Ext. & Refills
469320 Miscellaneous Supplies & Equipme
Total IMPROVEMENT MATERIALS
Total OPERATING SUPPLIES
IMPROVEMENTS OTHER THAN BUILDING
IMPROVEMENTS OTHER THAN BUILDING
473010 Contracted Improvements
Total IMPROVEMENTS OTHER THAN BUILDING
EQUIPMENT & FURNITDRE
OPERATING EQUIPMENT
474420 Other Operating Equipment
------------ ------------
1831.00
------------------------
1218.41 32.38
------------
612.59
------
66.54
76.00
138.78
-62.78
182.61
24.00
350.98
-326.98
1462.4
------------------
100.00
- ---------------- ------------
489.76
------------
-389.76
------
489.76
227.40
-227.40
1500.00
254.90
1245.10
16.99
47.19
-47.19
------------------------
1500.00
------------ ------------
529.49
------------
970.51
------
35.30
300.00
500.00 528.18
491.00
451.67
------------ ------------ ------------ ----
1291.00 979.85
-----------------------
6102.00 3489.89 32.38
52000.00 7741.80 200.00
------------------------------------
52000.00 7741.80 200.00
971.00 970.86
300.00
-28.18 105.64
491.00
-451.67
311.15 75.90
2613.11 57.19
44258.20 14.89
------------ ------
44258.20 14.89
14 99.99
EXPE: 06.05.08 10:26:36
Account
----------------- ----------------------------
7600 Airport (CONTINUED)
AIRPORT (CONTINUED)
560100 Airport Operations (CONTINUED)
Total OPERATING EQUIPMENT
FURNITURE & FIXTURES
475020 Office Furniture
Total FURNITURE & FIXTURES
Total EQUIPMENT & FURNITURE
OTHER FINANCIAL USES
490150 Operating Subsidy
190190 Interfund Transfers Out -
Total OTHER FINANCIAL USES
Total Airport Operations
Total Airport
Page: 8
Iowa City General Ledger System
FY 2008 expense Reporting
For the period 05.01.08 to 05.31.08
YTD Period
Appropriated Expenditures Expenditures encumbrance Balance 4 Used
-------- ------------ ------------ ------------------------------------ ------
------------------------
971.00
------------
970.86
------------
------------
.14
------
99.99
1500.00
1500.00
------------------------
1500.00
------------
------------
------------
1500.00
------
------------ ------------
2471.00
------------
970.86
------------
------------
1500.14
------
39.29
7350.00
6737.50
612.50
612.50
91.67
Fu 22190.00
20340.98
1849.18
1849.02
91.67
------------ ------------
29540.00
------------
27078.48
------------
2461.68
------------
2461.52
------
91.67
------------ ------------
366656.00
------------
393439.26
------------
19586.77
------------
-26783.26
------
107.30
------------------------
366656.00
------------
393439.26
------------
19586.77
------------
-26783.26
------
107.30
EXPE: 06.05.08 10:26:36
Page: 9
Iowa City General Ledger System
FY 2008 Expense Reporting
For the period 05.01.08 to 05.31.08
YTD Period
Account Appropriated Expenditures Expenditures Encumbrance Balance t Used
-------------------------------------------------------- ------------ ------------ ----------- ------
7600 Airport (CONTINUED)
AIRPORT (CONTINUED)
560100 Airport Operations (CONTINUED)
OTHER FINANCIAL USES (CONTINUED)
------------ ------------ ------------ ------------------------ ------
GRAND TOTAL +++ 366656.00 393439.26 19586.77-26783.26 107.30
TRID: 06.05.08 10:29:28
Iowa City General Ledger System
Expenditures Detail
FY 2008 Detail Reporting
For the period 05.01.08 to 05.31.08
Trans Date Trans Type Report# Source
----------- ---------- -------------------
7600 Airport
560100 Airport Operations
411000 Perm Full Time
05.09.08 Old Sys 080507010015
05,23.08 Old Sys 080521010008
Total Perm Full Time
412000 Perm Part Time
05.09.08 Old Sys
05.23.08 Old Sys
Total Perm Part Time
413000 Temporary Employees
05.09.08 Old Sys
05.23.09 Old Sys
Total Temporary Employees
421100 Health Insurance
05.07.08 Journal
Total Health Insurance
421200 Dental Insurance
05.07.08 Journal
080507010015
080521010008
080507010015
080521010008
Page: 1
Description Debit Credit
-----------------------------------------------
483440\CIC PAYROLL RECAP\PAYROLL 09 1437.60
483736\CIC PAYROLL RECAP\PAYROLL 23 1437.60
-------•---- ------------
2875.20
483440\CIC PAYROLL RECAP\PAYROLL 09 881.10
483736\CIC PAYROLL RRCAP\PAYROLL 23 854.40
1735.50
483440\CIC PAYROLL RRCAP\PAYROLL 09 442.50
483736\CIC PAYROLL RECAP\PAYROLL 23 547.63
990.13
080516162552 006745 MAY HEALTH INSURANCE\CIC HEALTH INS 577.80
577.80
080516162552 006744 MAY DENTAL INSURANCE\CIC DENTAL INS 37.34
------------
Total Dental Insurance 37.34
421400 Disability Insurance
05.14.08 New Vouch 080515030043 06702023 Check:623214\LAFAYETTE LIFE INSURAN 17.75
---------------------
Total Disability Insurance 17.75
422100 Fica
05.09.08 Old Sys 080507010015 5090599\FICA\CITY CONTRIBUTION 206.32
05,23.08 Old Sys 080521010008 5230599\FICA\CITY CONTRIBUTION 212.31
Total Fica 418.63
TRID: 06.05.08 10:29:28
Iowa City General Ledger System
Expenditures Detail
FY 2008 Detail Reporting
For the period 05.01.08 to 05.31.08
Page: 2
Trans Date Trans Type Report# Source Description Debit Credit
----------- ----------------------------------------------------------------------------- ------------
7600 Airport (CONTINUED)
560100 Airport Operations (CONTINUED)
423100 Ipers
05.09.08 Old Sys 080507010015
05.23.08 Old Sys 080521010008
Total Ipers
424500 Monthly Cellular/PCS
05.09.08 Old Sys 080507010015
05.23.08 Old Sys 080521010008
5093599\IPERS\CITY CONTRIBUTION
5233599\IPBRS\CITY CONTRIBUTION
483440\CIC PAYROLL RECAP\PAYROLL 09
483736\CIC PAYROLL RECAP\PAYROLL 23
Total Monthly Cellular/PCS
432070 Management Services
05.09.08 New Vouch 080512030008 06701522 Check:623204\JET AIR INC\MANAGEMENT
Total Management Services
433030 Long Distance Service
05.03.08 Ph Lon Dst 080603151352 00005019 MAY LONG DIST CHGBK
Total Long Distance Service
438030 Electricity
05.09.08 New Vouch 080512030008 06701601 Check:623223\MIDAMBRICAN BNRRGY\ELE
141.04
142.63
------------ ------------
283.67
12.50
12.50
------------------------
25.00
750.00
------------------------
750.00
4.49
--------------------
4.49
91.94
Total Electricity
91.94
438070 Heating Fuel/Gas
05,09.08 New Vouch
080512030008 06701602 Check:623223\MIDAMBRICAN
ENERGY\GAS
10.00
05.19.06 New Vouch
080520030007 06702151 Check:623517\MIDAMBRICAN
ENERGY\GAS
200.90
05.19.08 New Vouch
080520030007 06702197 Check:623516\MIDAMBRICAN
BNBRGY\GAS
361.61
Total Heating Fuel/Gas 572.51
441010 Vehicle Repairs and Maintenance (Equipm
05,07.08 New Vouch 080508030229 06701481 Check:623003\WALKER WELDING\HYDR NO 101.75
Total Vehicle Repairs and Maintenance (Equipmen 101.75
TRID: 06.05.08 10:29:28
Trans Date Trans Type
---------------------
7600 Airport (CONTINUED)
560100 Airport Operations (CONTINUED)
442010 Bldg Rep & Maint
05.07.08 New Vouch
Total Bldg Rep & Maint
442070 Bldg Pest Control
05.14.08 New Vouch
Iowa City General Ledger System
Expenditures Detail
FY 2008 Detail Reporting
For the period 05.01.08 to 05.31.08
Report# Source Description
080508030229 06701468 Check:622952\MIDWEST JANITORIAL SER
080515030043 06701857 Check:623190\HAWKBYE PEST CONTROL I
Total Bldg Pest Control
443080 Other Equipment Repairs & Maintenance
05.09.08 New Vouch 080512030008 06701561 Check:623168\DAN'S OVERHEAD DOORS 1
05.23.08 New Vouch 080526030013 06702577 Check:624319\PYRAMID SERVICES INC\B
05.23.08 New Vouch 080526030013 06702578 Check:624319\PYRAMID SERVICES INC\B
Page: 3
Debit Credit
685.00
-----------------
685.00
34.06
-----------------
34.06
991.75
60.35
70.76
Total Other Equipment Repairs &
Maintenance
-------
---- ------------
1122.86
445070 Equipment Service
05.21.08 New Vouch
080522030022
06702479 Check:623609\ALLIED WASTE SERVICES\
74.00
05.21.08 New Vouch
080522030022
06702479 Check:623609\ALLIED WASTE SERVICES\
25.00
Total Equipment Service
------------
---•--------
99.00
446100 City Attorney Chgbk
05.31.08 Journal
080516162552
006756 Mar City Atty chgbk\Interdepartment
211.28
Total City Attorney Chgbk 211.28
446140 ITS -Computer Replacement Chargeback
05.01.08 Journal 080516162552 006748
Total ITS -Computer Replacement Chargeback
446160 ITS-Network/Internet Charge
05.01.08 Journal 080516162552 006747
Total ITS-Network/Internet Charge
MAY ITS RBPL CHGBCK\CIC INFO SERVIC 39.58
39.58
MAY ITS NRTW/INTRNBT\CIC INFO SEEK 30.00
------------------------
30.00
TRID: 06.05.08 10:29:28
Iowa City General Ledger System
Expenditures Detail
FY 2008 Detail Reporting
For the period 05.01.08 to 05.31.08
Trans Date Trans Type Report# Source Description
----------- ---------- -------------------- -----------------------
7600 Airport (CONTINUED)
560100 Airport Operations (CONTINUED)
446300 Phone Equipment/Line Charge
05.03.08 Ph Equipmt 080603151352 00005018 MAY PHON EQUIP CHORE
Total Phone Equipment/Line Charge
446320 Mail Chargebacks
05.01.08 Mail 080519134037 00500050 APR POSTAL CHARGES
Total Mail Chargebacks
446350 City Vehicle Repl
05.31.08 EQ Repl
Total City Vehicle Repl
446370 Fuel Chargeback
05.31.08 EQ Div
080604100137 00005006 MAY REPLACEMENT COST
080604100137 00005008 MAY DIVISION FURL
Total Fuel Chargeback
446380 Vehicle Repairs & Maintenance
05.31.08 EQ Div 080604100137 00005008 MAY DIVISION SERVICE
Total Vehicle Repairs & Maintenance
449360 Interest Expense
05.31.08 Journal 080516162552 006755 Corp Hangar Loan Int\May Interfund
05.31.08 Journal 080516162552 006755 Airprt SE Hangar Int\May Interfund
05.31.08 Journal 080516162552 006755 Airprt SW Hangar-Int\May Interfund
Total Interest Expense
466050 Electrical Supplies
05.02.08 New Vouch
Total electrical Supplies
473010 Contracted Improvements
05.09.08 New Vouch
080505030008 06701093 Check:623001\VAN METER INDUSTRIAL I
080512030008 06701540 Check:623199\IOWA CITY LANDSCAPING\
Page: 4
Debit Credit
214.36
------------ ------------
214.36
1952.63
1007.05
951.14
------------ ------------
3910.82
32.38
------------------------
32.38
200.00
TRID: 06.05.08 10:29:28 Page: 5
Iowa City General Ledger System
Expenditures Detail
FY 2008 Detail Reporting
For the period 05.01.08 to 05.31.08
Trans Date Trans Type
Report#
Source
Description
----------------------------------- -----------
Debit Credit
------------
---------------------
7600 Airport (CONTINUED)
------------
--------
560100 Airport Operations (CONTINUED)
------------
Total Contracted Improvements
------------
200.00
490150 Operating Subsidy
05.31.08 Journal
080516162552
006750
Econ Dev Coord 10%\May Budgeted Tra
612.50
Total Operating Subsidy
------------
------------
612.50
490190 Interfund Transfers Out-_
Fund
05.31.08 Journal
080516162552
006755
Corp Hangar Loan Prn\May Interfund
1047.37
05.31.08 Journal
080516162552
006755
Airprt SE Hangar Prn\May Interfund
322.95
05.31.08 Journal
080516162552
006755
Airprt SW Hangar-Prn\May Interfund
478.86
Total Interfund Transfers Out-_
Fund
------------
------------
------------
1849.18
------------
Total Airport Operations
19586.77
TRID: 06.05.08 10:29:28
Iowa City General Ledger System
Expenditures Detail
FY 2008 Detail Reporting
For the period 05.01.08 to 05.31.08
Trans Date Trans Type Report# Source Description
---------- ---------- ------------ -------- ----------------------------
7600 Airport (CONTINUED)
560100 Airport Operations (CONTINUED)
190190 Interfund Transfers Out-_ Fund (CON
Total Airport
Page: 6
Debit Credit
------------------------
------------ ------------
19586.77
TRID: 06.05.08 10:29:28
Trans Date Trans Type
7600 Airport (CONTINUED)
560100 Airport Operations (CONTINUED)
490190 Interfund Transfers Out-
*** GRAND TOTAL +}+
Iowa City General Ledger System
Expenditures Detail
FY 2008 Detail Reporting
For the period 05.01.08 to 05.31.08
Report# Source Description
Fund (CON
Page: 7
Debit Credit
19586.77
------------ ------------
------------------------
TRID: 06.05.08 10:29:44
Iowa City General Ledger System
Revenues Detail
FY 2008 Detail Reporting
For the period 05,01.08 to 05.31.08
Trans Date Trans Type Report# Source Description
7600 Airport
560100 Airport Operations
382100 Land Rental
05.13.08 Old Sys 080521010008
05.22.08 Old Sys 080529010006
Total Land Rental
382200 Building/Room Rental
05.01.08 Payment
05.01.08 Payment
05.01.08 Payment
05.02.08 Payment
05.02.08 Payment
05.02.08 Payment
05.02.08 Payment
05.06.08 Payment
05.06.08 Payment
05.06.08 Payment
05.06.08 Payment
05.06.08 Payment
05,06.08 Payment
05.06.08 Payment
05.06.08 Payment
05.06.08 Payment
05.07.08 Payment
05.07.08 Payment
05.07.08 Payment
05.07.08 Payment
05.08.08 Payment
05.08.08 Payment
05.09.08 Payment
05.09.08 Payment
05.12.08 Payment
05.12.08 Payment
05.12.08 Payment
Page: 1
Debit Credit
5131236\ARMY RESERVR\LEASE AUG - AP 2150.37
5221223\ARMY RESERVE\AIRPORT LEASE 238.93
------------------------
2389.30
080501093411
00009375
1-3\BRUMLEY JAPIES\MAY 08\HANGAR #2
144.00
080501093411
00009400
1-5\OCRENFELS TRANSFRR\MAY 08\HANGA
198.00
080501093411
00009405
1-1\ALLENDER PATRICR\MAY 08\HANGAR
163.00
080502092638
00009104
1-14\HERTZ CORPORATION\APR 08\OFFIC
100.00
080502092638
00009383
1-8\RANDY CHARLES\MAY 08\HANGAR #1
137.00
080502092638
00009401
1-5\LACINA DAVE\11AY 08\HANGAR #57
192.00
080502092638
00009474
1-7\SAYRE ROBERT\MAY OB\HANGAR #12
144.00
080506101325
00009385
1-13\HULLERS JONATHAN\MAY 08\HANGA
137.00
080506101325
00009386
1-6\HALL ROBERT\MAY 08\HANGAR #6
137.00
080506101325
00009387
1-14\BULGERELLI DAVID\MAY 08\HANGA
144.00
080506101325
00009395
1-1\HARTWIG RANDY\MAY 08\HANGAR #3
163.00
080506101325
00009412
1-2\FARRIS GREG\MAY 08\HANGAR #29
144.00
080506101325
00009425
1-15\ROOF RBITH\MAY 08\HANGAR #32
512.00
080506101325
00009433
1-18\SINGLETARY ROBERT\MAY 08\HANG
137.00
080506101325
00009436
1-21\RRUSE DAVB\MAY 08\HANGAR #18
144.00
080506101325
00009475
1-9\MEADE JAMBS N\MAY 08\HANGAR 42
144.00
080507094549
00009384
1-5\SCHNELL TOM\MAY 08\HANGAR #62
169.00
080507094549
00009428
1-4\OPERATOR PERFORMANCE LAB\MAY 08
1330.00
080507094549
00009428
1-4\OPERATOR PERFORMANCE LAB\MAY 08
163.00
080507094549
00009478
1-11\ROHR BRIAN\MAY 08\HANGAR #19
144.00
08050809D929
00009442
1-1\ALRRIS PARR INN & SUITES\MAY 08
137.00
080508105916
00009065
9-1\TEARSR DAVID\APR 08\HANGAR #41
163.00
080509093440
00009388
1-3\SHANRLIN DOUG\MAY 08\HANGAR #4
163.00
080509160641
00009424
89-1\GURNETT DON\MAY 08\HANGAR #34
310.00
080512094304
00009372
1-10\RUYLE JOHN\MAY 08\HANGAR #33
358.00
080512094304
00009429
1-11\WIECRBRT RONALD\MAY 08\HANGAR
186.00
080512094304
00009440
1-3\FLANAGAN JAMBS\MAY 08\RANGAR #
144.00
TRID: 06.05.08 10:29:44 Page: 2
Iowa City General Ledger System
Revenues Detail
FY 2008 Detail Reporting
For the period 05.01.08 to 05.31.08
Trans Date
Trans Type
Report#
Source
Description Debit
------------
Credit
------------
-----------
7600 Airport (CONTINUED)
----------
------------
--------
-----------------------------------
560100 Airport Operations
(CONTINUED)
382200 Building/Room
Rental (CONTINUED)
05.13.08
Payment
080513094308
00009393
1-6\MASCARI RICE\MAY 08\HANGAR #30
144.00
05.13.08
Payment
080513094308
00009410
1-8\ZUBROD ROY\MAY 08\HANGAR 120
144.00
05.14.08
Payment
080514093057
00009053
1-1\FULL JBRRY\APR 08\HANGAR #45
198.00
05.14.08
Payment
080514093057
00009389
1-5\HOLLY FORREST\MAY 08\HANGAR #1
144.00
05.14.08
Payment
080514093057
00009432
1-2\STEARMAN\MAY 08\HANGAR #47
163.00
05.15.08
Payment
080515102137
00009365
1-1\FIELD HOWARD\MAY 08\HANGAR #54
163.00
05,15.08
Payment
080515102137
00009392
1-5\RALL DAN\MAY 06\HANGAR #27
144.00
05.19.08
Payment
080519093650
00009404
1-11\NE IA PHYS THBRPY ASSOC\MAY 08
192.00
05.19.08
Payment
080519093650
00009404
1-11\NE IA PHYS THBRPY ASSOC\MAY 08
169.00
05.19.08
Payment
080519093650
00009426
1-13\JET AIR INC\MAY 08\BUILDINGS D
3926.00
05,19.08
Payment
080519093650
00009443
1-3\VRANEK DOUGLAS\MAY 08\HANGAR #
137.00
05.19.08
Payment
080519093650
00009446
1-14\JET AIR\MAY 08\HANGAR #60
169.00
05.20.08
Payment
080520094656
00009059
1-14\TUCKER JIM\APR 08\HANGAR #38
163.00
05.21.08
Payment
080521093628
00009406
1-5\TRATCHEL JACK\MAY 08\HANGAR #2
144.00
05.21.08
Payment
080521093628
00009408
1-4\CHALKLHY BEN\MAY 08\HANGAR #14
144.00
05.22.08
Payment
080522094033
00009434
1-2\SAPPHIRE VISTAS LLC\MAY 08\HANG
------------
144.00
------------
Total Building/Room
Rental
12295.00
384200 Vending Machine
Comm
05.23.08
Old Sys
080526010006
5233011\AMERICAN BOTTLING\VENDING C
7.20
Total Vending Machine
Comm
------------
------------
7.20
384900 Other Commissions
05.16.08
Old Sys
080516135614
5163026\A & M MANAGEMENT\FUEL FLOWA
500.20
05.23.08
Old Sys
080526010006
5233010\NEWTON HOME OIL CO\GAS COMM
1201.50
Total Other Commissions
------------
------------
1701.70
392100 Sale of Land
05.02.08
Old Sys
080514010007
5021261\FIDELITY NATIONAL\EARNEST M
10000.00
05.02.08
Old Sys
080514010007
5021262\ITC MIDWEST LLC\PURCHASE OF
1600447.00
Total Sale of Land 1610447.00
TRID: 06.05.08 10:29:44
Trans Date Trans Type
---------------------
7600 Airport (CONTINUE➢)
560100 Airport Operations (CONTINUED)
393120 General Levy
05.31.08 Journal
Total General Levy
Total Airport Operations
Iowa City General Ledger System
Revenues Detail
FY 2008 Detail Reporting
For the period 05.01.08 to 05.31.08
Report# Source Description
--------- -------- -----------------------
080516162552 006750 Airport Prop Tx Supp\May Budgeted T
Debit
Page: 3
Credit
10181.82
------------ ------------
10181.82
------------ ---------- -
1637022.02
TRID: 06.05.08 10:29:44
Iowa City General Ledger System
Revenues Detail
Fy 2008 Detail Reporting
For the period 05.01.08 to 05.31.08
Page: 4
Trans Date Trans Type Report# Source Description Debit Credit
----------------------------------------------------------------------------------------------------
7600 Airport (CONTINUED)
560100 Airport Operations (CONTINUED)
---------------------•
--
Total Airport 1637022.02
TRID: 06.05.08 10:29:44
Trans Date Trans Type
7600 Airport (CONTINUED)
560100 Airport Operations (CONTINUED)
+++ GRAND TOTAL "t
Page: 5
Iowa City General Ledger System
Revenues Detail
Fy 2008 Detail Reporting
For the period 05.01.08 to 05.31.08
Report& Source Description Debit Credit
--------- -------------------------------------------------------------------
-----------------------
1637022.02
`hA mi.m gl
CITY OF IOWA CITY
- 'l�� MEMORANDUM
DATE: JUNE 5, 2008 '
TO: CITY COUNCIL, CITY MANAGER, DEPARTMENT IRECTORS, AND DIVISION HEADS
FROM: ELEANOR M. DILKES, CITY ATTORNEY
�
RE: SMOKEFREE AIR ACT
INTRODUCTION
This Memorandum summarizes the provisions of HF 2212, the Smokefree Air Act ("the Act"), that are,
in some way, directly applicable to cities. It is not a summary of the provisions governing all locations.
Local establishments that have questions about the Act's applicability should consult their own
attorneys. Following the summary is a series of questions about the Act that I have received from staff
and my answers to those questions. Both the summary and my answers include references to the draft
rules issued by the Iowa Department of Public Health ("DPH"), which are subject to change before final
approval.
The Act expressly states that the person having custody or control of an area that is not covered under
the Act may declare the area to be non-smoking. Thus, the City has authority under the Act to prohibit
smoking in any additional areas under its custody or control. These areas include parking ramps, city
plaza, and parks/open spaces not included within the definition of "grounds" of a public building.
Please note that the law and rules have a definition of "school grounds" that is broader than the
definition of "grounds of a public building." Therefore, do not assume that the answers in this memo
would apply equally to the University of Iowa or the schools. My understanding from the University
officials is that they interpret the Act to require the entire campus to be smoke free.
SUMMARY OF SMOKEFREE AIR ACT PROVISIONS APPLICABLE TO CITIES
The Act is essentially divided into four parts: a) places where smoking is prohibited; b) exemptions to
said prohibitions; c) grant to local authorities to declare additional areas smokefree; and d) enforcement
provisions. The Act creates a new chapter in the Iowa Code, Chapter 142D, and my citations are to
sections of the new chapter. I also cite to the draft administrative, rules, 641 Iowa Admin. Code 153.
Where Smoking Is Prohibited
1) All "public places" defined as "enclosed areas" (walled in spaces) to which the public has
access, even if under private ownership. Section 142D.3.
2) Public transportation facilities, including buses and boarding and waiting areas of these
facilities. Sections 142D.2(16)(h) and 142D.3(2)(c).
3) Public buildings owned, leased or operated under the control of the city. Sections
142D.2(16)(q) and 142D.3.
4) Vehicles owned, leased or operated by or under the control of the city. Sections 142D.2(16)(q)
and 142D.3.
s
5) All enclosed areas within places of employment, including private offices, with very limited
exceptions (e.g., gaming floors of casinos). Section 142D.3(1)(b).
6) Outdoor areas. Section 142D.3(2).
a. Public transit stations and shelters.
b. "Grounds" of public building, owned „or licensed or under control of the City.
"Grounds" is not defined in the Act, but is defined in the draft rules as "an outdoor
area of a public building that is used in connection with the building , including but
not limited to, a sidewalk immediately adjacent to the building; a sitting or standing
area immediately adjacent to the building; a patio; a deck a curtilage or courtyard; a
swimming or wading pool; or a beach, or any other outdoor area as designated by
the person having custody or control of the public building...." 641-153.2.
C. "Seating areas of outdoor sports arenas, stadiums, amphitheaters, and other
entertainment venues," which are defined in the rules as "areas designated by the
owner, operator, manager, or other person having custody or control of the area to
be used primarily to witness entertainment events and shall include, but not be
limited to, all chairs, seats, and bleachers whether permanent or temporary; standing
room only; general admission or festival style seating areas; and any other areas
where individuals congregate to witness entertainment events." 641-153.2.
Places that Are Specifically Exempted
1) Privately -owned vehicles unless otherwise defined as a public place (e.g., taxicab) or place of
employment or on "school grounds' Section 142D.4(7); 142D.3(2)(d)
2) Outdoor places of employment unless otherwise- covered (e.g., grounds of public buildings,
seating areas of sports arenas, and public transit stations). Section 142D.4(6).
Discretion for Additional Non-smoking Areas
The City may declare other areas within its custody or control that are otherwise exempt under the Act
to be non-smoking. Such places include parking ramps, city plaza, and parks/open spaces not
included within the definition of "grounds" of a public building. Section 142D.4(5).
Enforcement
1) DPH is the primary enforcement agency. Section 142D.8(1). The Act is unclear regarding the
role of local authorities and further study will be necessary.
2) For businesses which have some type of license, violations may result in suspension or
revocation of license. Section 142D.6(1).
3) Smokers are subject to a $50 civil penalty for violations. Section 142D.9(1).
4) Owners/operators who fail to comply are subject to civil penalties
a. 15f offense = $100
b. 2"d offense (within a year) _ $200
C. Subsequent violations (within a year) _ $500
Note: Each day violation occurs is a separate violation. Sections 142D.9(2) and
142D.9(6).
5) Employees or private citizens have a right to bring legal action to enforce this law, and DPH or
any person aggrieved by failure of an owner or person in control may seek injunctive relief to
enforce the law. Section 142D.8(2).
6) Employers are prohibited from taking any adverse action against employees who exercise their
rights under this law, and employers may be subject to civil penalties of $2,000 to $10,000 for
discrimination or retaliation against employees who report a violation, provide information, bring
legal action, make a complaint, etc. Sections142D.7 and 142.8(3).
7) Violations of this law constitute a public nuisance and employers may be ordered to abate.
Section 142D.8(5).
City Obligations as Owner / Party in Control of Places Where Smoking is Prohibited
The Act imposes certain responsibilities on the "owner, operator, manager, or other person having
custody or control' of places where smoking is prohibited that requires the City to:
1) Communicate prohibitions to employees and prospective employees upon application for
employment. Section 142D.6(2).
2) Sign certain places. Section 142D.(6)(3).
a. Signs must be placed at every entrance to a non- smoking place.
b. Signs must be placed in all vehicles owned, leased or operated by or under the control of
the City. Sections 142D.2(16)(q) and 142D.3. Under the draft rules, signs do not have to
be placed in City vehicles that are issued a 'regular" registration plate (e.g., unmarked
police cars). 641-153.4(1)e(4).
G. Signs are required to:
(1). Be clear and conspicuous
(2). Be at least 24 square inches.
(3). Contain the words "No Smoking" or the international "no smoking" symbol, the toll
free number for reporting complaints to DPH and the DPH web site,
<www.l owaSmokefreeAir.gov>
(4) City may use sample signs available on the DPH internet site or another sign that
meets the requirements.
3) Remove all ashtrays from places where smoking is prohibited. Section 142D.6(4).
4) Assess compliance with requirements of the Act during inspections of any non-smoking place
(e.g., fire, alcohol license, and building inspections), inform violators of prohibitions of Act, and
report any violation's to DPH. Section 142D.8(2). .
5) Inform persons violating the law of the provisions of the Act. This responsibility is placed on the
"owner, operator, manager, or other person having custody or control of a public place." This
would likely include the senior City staff person in control of a public building or a City
vehicle. Section 142D.8(3). The draft rules provide that a manager will need to request that the
person stop smoking immediately, and if she/he does not, may request that the person leave
the area where smoking is prohibited and may notify the police department. 641-153.5(4).
QUESTIONS ABOUT THE SMOKEFREE AIR ACT
Q ,Can a person smoke in City Hall, Fire Station No. 3, the Wastewater Treatment Plant, or in any
other City Building?
No, smoking is prohibited in all enclosed public buildings and in all enclosed areas within places
of employment. Section 142D.3(1).
C� Can a person smoke on the front steps to City Hall?
No. Smoking on the "grounds" of a public building is prohibited. The draft rules provide that
the front steps are part of the grounds. Section 142D.3(2)(e); 641-152.2.
C� Can a person smoke while standing in the City Hall parking lot?
No. The draft rules provide that the parking lot is part of the grounds of City Hall. The rules
allow the City Council to exclude the parking lot from the designated grounds of City Hall.
Section 142D.3(2)(e); 641-152.2.
f� Can a person smoke on the sidewalk in front of City Hall?
Yes. The sidewalk is right-of-way, and right-of-way is not the grounds of a public building.
Q Can a person smoke on the "internal" sidewalks (e.g., sidewalk leading to parking lot)
immediately adjacent to and used in connection to City Hall?
No. Sidewalks immediately adjacent to and used in connection with a public building are
grounds of a public building. 641-152.2.
g Can a person smoke while in a City vehicle?
No. Smoking is prohibited in all City vehicles regardless of where the vehicle is located.
Section 142D.3(1)(b).
C� Can a person smoke while parked in a private vehicle in the City Hall parking lot?
Yes. Private vehicles, except when on school grounds or otherwise defined as a public place or
place of employment (e.g. taxicabs), are exempted. Sections 142D.3(2)(d) and 142D.4(7).
C� Can a person smoke in a sidewalk cafe located on the public right-of-way?
No. Smoking is prohibited in "[o]utdoor seating areas of restaurants." Section 142D.3(2)(b).
C� Can a person smoke in City Plaza?
Yes, except in sidewalk cafes. City Plaza is right-of-way, and the Act does not prohibit
smoking on the right-of-way.
C3 Can a person smoke in an outdoor service area on private property?
No, if the outdoor service area is a restaurant, and yes, if it is a bar. The Act defines
restaurant as "eating establishments, ... which offer food to the public, guests, or employees, ...
and including a bar area within a restaurant." Bar is,defined "an establishment where one
may purchase alcoholic beverages ... for consumption on the premises and in which the serving
of food is only incidental to the consumption of those beverages." Sections 142D.2 and
142D.3(2)(b). The draft rules further define "incidental to the consumption of alcohol' as
prepackaged food such as peanuts or reheating of commercially prepared foods such as a
frozen pizza. 641-153.2
(� Can a person smoke at the City cemetery?
Yes, with the exception of those outdoor areas used in connection with and immediately
adjacent to an enclosed public building in the cemetery. 641-153.1.
•r
C� Can a person smoke while grilling in City Park?
Yes, with the exception of those outdoor areas used in connection with and immediately
adjacent to an enclosed public building in City Park. 641-153.1.
g Can a person smoke while sitting in the bleachers and watching a softball game at
Napoleon Park?
No. Smoking is prohibited in the "seating areas of outdoor sports arenas, stadiums...."
Section 142D.3(2)(a).
C� Can a person smoke while watching a Kickers game at the soccer fields?
No. Smoking is prohibited in the "seating areas," which includes where "members of the
general public assemble to witness entertainment events." Section 142D.3(2)(a).
C� Can a person smoke in a public housing unit?
Yes. "Private residences, unless used as a child care facility, child care. home, or health care
provider location" are excluded from the Act. Section 142D.4(1).
g Can a person smoke in an airport hangar?
No. A hangar is a public building. Sections 142D.2(16)(q) and 1421D.3(1)(a). Additionally,
the draft rules requires all leases of areas where smoking is prohibited to include a no
smoking provision. 641-153.7.
Q Can a person smoke in the leased space of the library or the, Court Street Transportation
Center?
No. They are public buildings. Sections 142D.2(16)(q) and 142D.3(1)(a).
f� Who is responsible for the no -smoking signs on a space in a public building that is leased to a
private entity?
The tenant. 641-153.5(3).
Q Can a person smoke on the bike trails?
Yes. Bike trails are not the grounds of a public building.
g Can a person smoke in a City parking ramp?
Yes. A parking ramp is not an "enclosed area," and therefore, is not a "public building." In
addition, none of the City's parking ramps would be considered "grounds" of another "public
building."
(� Can a person smoke at the Jazz Fest or Arts Fest?
Under the draft rules, one cannot smoke in "areas designated by the owner, operator, manager,
or other person having custody or control of the area to be used primarily to witness
1
entertainment events and shall include, but not be limited to, all chairs, seats, and bleachers
whether permanent or temporary; standing room only; general admission or festival style
seating areas; and any other areas where individuals congregate to witness entertainment
events." 641-153.2. This would include the area near the stage. Council may designate by
ordinance, what this area includes, (e.., within fifty feet from the stage). Please note that the
Act does not go into effect until July 1, 2008, so the Act is not applicable to the Arts Fest this
upcoming weekend.
Q Can a person smoke during the Friday Night Concerts?
As with the Jazz Fest and the Arts Fest, the area to be used primarily to witness entertainment
events is smoke free. Again, Council may designate the boundaries of this area by ordinance.
Q Can a person smoke at Riverside Festival stage?
No. Smoking is prohibited in the "seating areas of outdoor sports arenas, stadiums,
amphitheaters and other entertainment venues where member of the general public
assembles to witness entertainment events." Section 142D.3(2)(a).
(Q" Can a person smoke at the City bus stop?
No. Smoking is prohibited at "[p]ublic transit stations, platforms, and shelters under the
authority" of the City. Section 142D.3(2)(c).
Q Can a person smoke at the landfill?
Not in the enclosed City buildings located at the landfill or the "grounds" of those buildings.
Smoking is allowed in the outdoor areas not used in connection with and immediately
adjacent to an enclosed public building at the landfill. 641-153.1.
C� Do the prohibitions apply to chewing tobacco?
No. The Act applies to "lighted" tobacco products. Section 142D.2(21).
Q Where can a City employee who works in City Hall smoke during work hours?
On the sidewalk on the perimeter of the grounds of City Hall, which is public right-of-way, and in
their private vehicles.
G� Are motorcycles treated differently than cars and trucks?
No. You can substitute motorcycle for any question or answer that uses the term
"vehicle." Bicycles are not vehicles, and the same prohibitions and exemptions that apply
to pedestrians apply to bicyclists.
C� Who enforces the Act?
The DPH. The Act is unclear regarding the role of local authorities and further study will be
necessary.
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Has the DPH designated any entity?
Yes. Under the draft rules, law enforcement agencies of each political subdivision, which
includes the Iowa City Police Department, are designated to assist the DPH and "may' issue
citations. 641-153.8(2). Staff will need to have further conversations about the Police
Department's role.
Can an Iowa City police officer issue a citation to a person who is smoking in prohibited area?
Yes. The draft rules provide that local law enforcement may issue a citation to a person who
smokes in an area where smoking is prohibited. 164-153.8(2).
Does the Act require the City to inform its employees about the Act?
Yes. The City must inform all existing and prospective employees about the smoking
prohibitions in the Act. Section 142D.6(2). This notification should be included on all job
applications.
Will department directors or division heads have any responsibility to notify existing or
prospective employees?
Although Personnel will provide the initial notice, if a problem arises, the supervisor will need to
address it and contact Personnel if in need of assistance.
Does the City have to post no -smoking signs?
Yes. The Act requires signs to be posted "in and at the entrance to the public place, place
of employment, area declared a nonsmoking place.. [and] outdoor area...." Additionally, no -
smoking signs must be placed in all City vehicles. Section 142D.6(3).
Must no -smoking signs be placed in police vehicles?
Yes, with the exception of unmarked police cars. The Act contains specific requirements for
the contents and design of the signs and allows the City to use the sample signs provided by
DPH. Section 142D.6(3); 641-153.5(1)(f).
Please call me if you have additional questions.