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Home My WebLink About11-13-2008 Airport CommissionIOWA CITY AIRPORT COMMISSION MEETING AGENDA AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE IOWA CITY, IOWA THURSDAY, NOVEMBER 13, 2008 - 5:45P.M. 1. Determine Quorum 2. Approval of Minutes from the following meetings: October 9, 2008; October 30, 2008 3. Public Discussion - Items not on the agenda 4. Items for Discussion/Action: a. Aviation Commerce Park b. Dane/Larson Land Sale Request c. University of Iowa Aircare Facility d. Airport Safety - Traffic Pattern Operations e. FAA/[DOT Projects - AECOM — David Hughes i. Runway 7125 ii. South Aviation Development Study iii. South Taxilane Rehab 1. Consider a resolution accepting South Taxilane Rehab as complete iv. 2008 Pavement Rehab (North Taxilanes) v. Jet A Fuel System / AvGas Upgrade 1. Consider a resolution accepting Jet A Fuel System / AvGas Upgrade as complete vi. Obstruction Mitigation vii. Building H — University of Iowa Hangar Expansion viii. Corporate Hangar L ix. FY2010 Federal Airport Improvement Program Application f. Airport "Operations": Strategic Plan -Implementation; Budget; Management i. Change the Operations Specialist position from .6 FTE to .75 FTE g. Engineering Consultant Selection h. FBO Staff Report i. Subcommittees' Reports j. Commission Members' Reports k. Staff Report 5. Set next regular meeting for December 11, 2008 at 5:45 p.m. 6. Adjourn MINUTES DRAFT Iowa City Airport Commission October 9, 2008 Iowa City Airport Terminal — 5:45 PM Members Present: Greg Farris, Howard Horan, Randy Hartwig, John Staley Members Absent: Janelle Rettig Staff Present: Sue Dulek, Michael Tharp Others Present: David Hughes, Dave Larson, Harrel Timmons, JayHoneck, Peggy Slaughter RECOMMENDATIONS TO COUNCIL: DETERMINE QUORUM: The meeting was called to order at 5:50 P.M. APPROVAL OF MINUTES FROM THE SEPTEMBER 11 AND OCTOBER 1, 2008 MEETINGS: Farris asked if anyone had any comments or questions regarding the minutes as submitted. Hartwig suggested that on page 4, paragraph f, 2008 pavement rehab, that this be given a heading to be the same as the agenda item. He also added that he was glad Deb Mansfield took the time to come and talk to them. Hartwig moved to accept the September 11 minutes, as amended, and the October 1 minutes as submitted; seconded by Horan. Carried 3-0. (Rettig and Staley absent.) Staley arrived late. He asked that Diane Lamb's title be changed to Nurse Manager. Horan moved to reconsider the earlier motion to amend the September 11, 2008 minutes to reflect Staley's comments; seconded by Hartwig. Carried 4-0. (Rettig absent.) PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park — Peggy Slaughter addressed the group, stating that she is working on a possible 5-acre deal with a group. She further explained where this project is currently, and added that her only concern is the area 1 around lot 10 and a possible 2-acres being landlocked. Slaughter continued to express her concerns and responded to Members' concerns, as well. b. Dane/Larson Land Sale Request — Members briefly discussed this item. It was noted that the FAA was agreeable with the Commission using the previous appraisal on this land. Tharp stated that this is at the edge of the safety zone. He continued, noting that the FAA will most likely stipulate that the funds will need to go to offset an upcoming grant. Hartwig asked what the options would be for these funds, adding that he would like to know this. Tharp suggested they approach the FAA and ask them their opinion. Dulek agreed, stating that they would want to get the FAA's approval before taking this offer to the City. Members agreed that they would like to get the FAA's approval on this first, so they can get some idea of what they will be able to do with the sale revenue. Farris asked Tharp if he had any specific ideas for this revenue, and Tharp gave a few examples of projects they could address. c. University of Iowa Aircare Facility — Staley noted for the record that he would recuse himself from this item. Horan noted that the subcommittee met on this recently, and that David Hughes with Earth Tech is reviewing the information that they came up with. Horan continued, explaining the plans that they reviewed for this facility. Hartwig added that they have a meeting set up for later in the week to further discuss this with representatives of the University. Tharp stated that the FAA has to review flight patterns and other details on this project. Hartwig added that they hope to have more information soon. d. Airport Safety — Traffic Pattern Operations — Hartwig noted that it is very important that they get this information out to people who use the Airport, in order to get a wide range of input on this possible change. He added that he has heard both "for" and "against" on this idea from the people he has talked to. Farris noted that Tharp has scheduled a public hearing on this for November 13. The Members continued to discuss how they would get a pattern change communicated to those who use the Airport. It was agreed that they could add more public hearings as they progress through this process. e. Consider a motion to adjourn to executive session to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Hartwig moved to adjourn to Executive Session; seconded by Staley. Carried 4-0. (Rettig absent.) f FAVIDOT Projects —David Hughes stated that Earth Tech is now AECOM. i. Runway 7/25 — Hughes stated that they have done punch lists and are winding down on this project. Still lacking are markings on the reconstructed portion, and general cleanup. The lighting, as of this afternoon, was all in place according to Hughes. He stated that 2 they still plan to open on the 20`s. Hughes added that they are planning some type of ribbon cutting ceremony for this. ii. South Aviation Development Study — Hughes stated that they met with the City Manager and others recently for this meeting. They did receive some minor requests on the study and he briefly explained what those might encompass. Hughes added that they received some comments from the FAA on a grass landing strip, and he suggested the subcommittee meet on this. Farris stated that they would need to reform such a subcommittee, and he asked for anyone interested in reviewing this study. Hughes added that they would need to do this soon, as they need to return comments to the FAA. iii. South Taxilane Rehab — Hughes stated that the contractor received materials last week, but that they have held him off until the tenants could be notified. It should take about a week to complete this work. iv. 2008 Pavement Rehab (North Taxilanes) — The IDOT funding was received, according to Hughes. All of the existing pavement has been removed, and grading should begin next week, right on schedule, according to Hughes. Hartwig asked if this is going to connect the pathway from Building D, and Hughes responded it would. V. Jet A Fuel System / AvGas Upgrade — Hughes said they now have a draft version of the instruction manual and hope to close this project soon. vi. Obstruction Mitigation — Hughes stated that the contractor has picked up speed on the hangar removal. He is hoping that this will be in line with the runway opening. MidAmerican has also picked up speed on their part of the project. Hartwig asked about the fencing in this area, and Hughes stated that most of this is already done. vii. Building H — Farris stated that they hope to rebid this after the first of the year, but that there is no new information right now. viii. Corporate Hangar L — Farris stated that this is more of a budget issue at this point. g. Airport "Operations"; Strategic Plan -Implementation; Budget; Management — Farris began the discussion, noting the corporate hangar project that they had been discussing. He briefly covered the budgetary issues related to this, stating that they are hoping to meet with the City Manager and Kevin O'Malley from Finance on this. Hartwig asked what the timeframe is from the State on this, and it was noted that they need to have it under contract by July. Farris then stated that Rettig had asked him to bring up the overtime pay that showed up on the budget/expense reports this time around. Farris then noted that Jerry will be retiring the end of November and Members briefly discussed this situation. Hartwig added that this could be an opportunity to redefine this job and look at the duties involved with it. The discussion continued, with Members looking at how they may want to proceed with this. h. Engineering Consultant Selection — Tharp stated that they have had some pretty good feedback, and that proposals are due on the 23`d. He will let Members know what they come up with. He added that there has been some concern about the interview process, and Members briefly discussed this. Farris added that the City's engineer, Sarah, will sit in on these interviews, as well. Dulek responded to Members' concerns regarding this process. FBO Staff Report — JetAir asked about getting a copy of the minutes, and Dulek noted that the minutes are on the City's web site. Timmons gave the Committee a quick update, noting that the pilot who recently crashed at the Airport had to have facial surgery due to his injuries. Preliminary results show that the elevation change may have played a part in this. Staley asked if traffic is still up during home games at the University, and Timmons stated that it's mostly smaller airplanes coming in. He added that he is looking forward to the new runway being opened. Hartwig added that they will be looking at having a ribbon -cutting ceremony of some sort and that they will let JetAir know what they plan. j. Subcommittees' Reports — Farris spoke about the viewing area progress, stating that they hope to get some concrete work done yet this season. k. Commission Members' Reports — Hartwig thanked Deb Mansfield from the City for meeting with them recently. He also noted that Jay's son is profiled in the flight training this month. Horan stated that he had a good flight yesterday, and that runway 7-25 looks good from the air. Farris stated that JetAir did a good job coordinating things when the recent accident occurred. 1. Staff Report — Tharp also thanked JetAir for their help during the recent accident, adding that none of these accidents have been facility related, but have been anomalies. SET NEXT REGULAR MEETING FOR: November 13, 2008 at 5:45 P.M. ADJOURN: Hartwig moved to adjourn the meeting at 7:28 P.M., seconded by Horan. Carried 4-0. 4 Airport Commission ATTENDANCE RECORD YEAR 2008 (Meetine Dates) NAME TERM EXP. 1/10 2/14 3/6 3/13 4/10 4/28 5/8 5/22 6/9 6/13 7/10 1 7/24 Randy Hartwig 3/l/09 X X X X X X X X O/E X X Meeting Cancelled Greg Farris 3/1/13 X X X X X X X X X X X Meeting Cancelled John Staley 3/1/10 X X X X X X X O/E O/E X X Meeting Cancelled Howard Horan 3/1/14 X X — X X X X X X X X Meeting Cancelled Janelle Rettig 3/1/12 X X X X X X X O/E X X X Meeting Cancelled tCOrrrl TERM. EXP. 8/14 9/11 10/1 10/9 Randy Hartwig 3/l/09 X X X X Greg Farris 3/l/13 O/E X X X John Staley 3/1/10 X X X X Howard Horan 3/1/14 X X X X JanelleRettig 3/1112 X X X O/E KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting — = Not a Member MINUTES DRAFT Iowa City Airport Commission October 30, 2008 Iowa City Airport Terminal — 5:45 PM Members Present: Greg Farris; Randy Hartwig; Janelle Rettig; John Staley, Members Absent: Howard Horan Staff Present: Michael Tharp, Others Present: Phillip Woolford, Harrel Timmons, Tim Busch, Randy Hartman, Dan Yeager, John Ockenfels DETERMINE QUORUM: The meeting was called to order at 5:50 P.M. by Chairperson Farris. ITEMS FOR DISCUSSION/ACTION: Airport Traffic Pattern — Proposed Right Traffic Patterns Listening Post — Farris opened the meeting and asked for public input regarding the change of traffic pattern proposals. Ockenfels asked for a summary of events that initiated a review of the patterns. Rettig responded that this was originally a request generated by pilots using the University of Iowa helipad during a previous discussion about the operations of the crop -dusters. Ockenfels related areas of concern for the future development of areas west and southwest of the airport where the new patterns would concentrate traffic operations. Yeager expressed concerned regarding the information distribution of the traffic pattern changes expressing concern for making sure that charts and directories are appropriately updated. Staley arrived at 5:57pm Rettig asked for a description of what a segmented circle was and associated costs. Discussions continued regarding procedures for distributing information about the change of traffic patterns. Yeager asked the commission regarding using the automated weather equipment to record a message regarding traffic and preferred operations. Tharp and Ockenfels acknowledged that the current equipment does not have a method of recording that type of communication. Timmons comment that operationally, a change in traffic patterns would not have an impact. Members then discussed ways to get information out to the public regarding the changes. Ockenfels asked about comments from the FAA. Tharp related that he had sought comments from state and federal officials but had only received a comment from state officials. Rettig asked about the email comments. Tharp responded that he does have some comments and that a summary would be given to the airport commission as these discussions progress. Farris asked for any other public comments, hearing none closed the listening post. Rettig motioned to adjourn, seconded by Hartwig. Motion passed 4-0 Iowa City Airport Commission October 30, 2008 Page 2 of 3 ADJOURN: Meeting adjourned at 6:18 P.M. CHAIRPERSON DATE fA Iowa City Airport Commission October 30, 2008 Page 3 of 3 Airport Commission ATTENDANCE RECORD YEAR 2008 (Meeting Dates) NAME TERM EXP. 1110 2/14 3/6 3/13 4110 4/28 5/8 5/22 6/9 1 6113 7/10 7/24 Randy Hartwig 3/1/09 X X X X X X X X O/E X X Meeting cancelled Greg Farris 3/1/13 X X X X X X X X X X X Meeting cancelled John Staley 3/1/10 X X X X X X X O/E O/E X X Meeting cancelled Howard Horan 3/1/14 X X — X X X X X X X X Meeting cancelled Janelle Rettig 3/1/12 X X X X X X X O/E X X X Meeting cancelled (CONT.) TERM. EXP. 8/14 9/11 10/1 10/30 Randy Hartwig 3/1/09 X X X X Greg Farris 3/1/13 O/E X X X John Staley 3/1/10 X X X X Howard Horan 3/1/14 X X X O/E Janelle Rettig 3/1/12 X X X X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting — = Not a Member Page I of 2 Michael Tharp From: scott.tener@faa.gov Sent: Thursday, November 06, 2008 12:09 PM To: Michael Tharp Cc: Hughes, David ( Des Moines ); Greg Farris; nicoletta.oliver@faa.gov Subject: Re: Land Sale Release question Michael, We would not agree to the release of the property since it is within the 35' BRL. We have been requiring airports to acquire property to the BRL so that they can maintain control of the airspace against incompatible buildings or structures. If the airport wants to discuss leasing the property, that would probably be OK. The lease would need to be based on fair market value, be for a specified period of time, have renegotiation clauses, and have restrictions on the property that are compatible with the airport environment Please let me know if you have any questions, Scott Tener, P.E. Iowa Airport Planning Engineer FAA Central Region Airports Division 901 Locust St. Kansas City, Missouri 64106-2325 T 816.329.2639 1 F 816.329.2611 http:/Avww.faa.gov/airports_airtraffictairports/regional_guidance/central/ "Michael Tharp"<Michael-Tharp@iowacity.org> To SwttTener/ACFJFAA@FAA, Nicoletta Oliver/ACEIFAA@FAA cc "Hughes, David ( Des Moines)" <David.Hughes@aecom.com>, "Greg Farris" 11/052008 04:22 PM <g reg.t.fartis@gmail.mm> Subject Land Sale Release question The Iowa City Airport Commission has received an offer to purchase a piece of land by an adjacent land owner. This land was originally purchased by the airport/city as part of the recently finished runway 7-25 extension project. As part of the sale purchase, the airport relocated a farm access road which remains on airport property, and is the responsibility of the airport commission. This offer would turn over the piece of land with the farm access road to the farm and eliminate the airport's responsibility to maintain it. A part of this land is also already being used by a drainage easement which was previously approved in a letter dated September 5, 2007. The Airport Commission has asked me to obtain what, if any, restrictions the FAA might place on this sale, so that they might consider those as they decide if to seek a formal release of this land. Local zoning codes currently exist which would limit construction of this area. Attached is a .pdf showing the area in question adjacent to the runway 7 object free area, and a satellite photo with the ALP and land piece in questioned ovedayed. 11/7/2008 rage / of z If you need any other information please contact me at your convenience. Respectfully, Michael Tharp, C.M. Operations Specialist Iowa City Municipal Airport 1861 S. Riverside Dr Iowa City, IA 52246 Phone: (319) 356 5045 Fax: (319) 351 1290 [attachment "Larson RequesLpdf' deleted by Scott Tener/ACF/FAA] [attachment "Overhead - Land Sale Request jpg" deleted by Scott Tener/ACE/FAA] 11/7/2008 �.® CITY OF IOWA CITY '�� MEMORANDUM Date: November 7, 2008 To: Airport Commission From: Operations Specialist Re: Traffic Pattern Discussion To date, we've received approximately 16 individual comments. 7 Support the Change, 3 voiced negative opinions, and 6 were neutral to the decision. Many comments have surrounded not necessarily the change itself but how the change gets communicated with users of the airport. A listening post meeting was held on Oct 30, 2008, and after a short conversation regarding the change itself, a large portion of this discussion was also regarding the publication of the change, as well as the physical representation of the traffic patterns on the field by a segmented circle. Final Comment period is scheduled to close December 11, 2008. AECOM AECOM 500 SW 7th Street, Suite 301, Des Moines, Iowa 50309 T 515.244.1470 F 515.244.4003 www.earthtech.aecom.com Iowa City Municipal Airport November Airport Commission Meeting November 13, 2008 Runway 7-25 Runway 7-25 Paving and Lighting o Contractor has completed work on this project with the exception of a few minor punch list items. o We are working on closeout documentation for this project including "as -built" drawings and final change order to adjust plan quantities to actual quantifies installed in the field. o The Airport Layout Plan (ALP) is being updated to reflect the runway extension, the south airfield proposed development and reflect changes in FAA criteria since the last ALP update was completed. o FAA Owned PAPI's (Precision Approach Path Indicators) have been relocated. Awaiting flight check for commissioning of these prior to making operational again. FAA has indicated that flight check should occur prior to November 26, 2008. Runway 7-25 Reconstruction (Phase 1) o Contractor has completed work on this project with the exception of a few minor punch list items. o We are working on closeout documentation for this project including "as -built" drawings and final change order to adjust plan quantities to actual quantities installed in the field. South Aviation Development Study We have met with the steering committee from the airport commission on November 5th and are working to finalize the report and submit to FAA in early December 2008. South Taxilane Rehabiliation The slotted drain has been installed along the face of the hangar. We are recommending final acceptance of this project at this commission meeting. North Taxilane Rehabilitation An inspection was held to develop a punch list and open this area to aircraft traffic on November 5th. A final inspection will be held to review punch list items on November 13th We plan to have this project ready for acceptance at the December 2008 airport commission meeting. Jet A System / AvGas Upgrade AECOM has completed the Operations and Maintenance Manuals, O & M, for this project. These have been provided to the airport for their use We are recommending final acceptance of this project at this commission meeting. November Airport Commission Meeting November 13, 2008 Page 2 Obstruction Mitigation Contractor has completed removal of the United Hangar and the associated site restoration. A change order was issued to this contractor to remove some trees located in the object free area for the runway and the contract has also completed work in this area. The contractor has a few minor punch list items to complete. We are completing closeout documentation for this project. Mid American Energy and Mediacom have relocated underground. The associated poles along Highway 1 have been removed. Building H No update. a .[, and Wh,,4,dLaghes�., d...ft�city Xi 'Ftgow 1'1� commission mmiine+loc AECOM Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Dr, Iowa City IA 52246 319-350-5045 RESOLUTION RESOLUTION ACCEPTING THE WORK FOR THE JET A / AVGAS FUEL SYSTEM UPGRADES. WHEREAS, the Commission's consultant for the Jet A / AvGas System Upgrade Project, AECOM, has recommended that the work on the installation of Jet A / AvGas Fuel System Upgrades by Acterra Group, Inc. be accepted; and WHEREAS, the final contract price is $88277.21, which includes the original contract amount of $83368.41 and $4908.80 from change orders #1 and #2, is the approved amount. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION THAT: Said improvements are hereby accepted by the Iowa City Airport Commission. Passed and approved this day of CHAIRPERSON ATTEST: SECRETARY It was moved by and seconded by adopted, and upon roll call there were: Ayes Nays M Approved by r0-�-bF- City Attorney's Office Absent Farris Hartwig Horan Rettig Staley the Resolution be AECOM AECOM 500 SW An Stieet, Suite 301, Des Moines, Iowa .50309 T 515 244 1470 F 515 244 4803 www aecom corn November 6, 2008 Mr. Greg Farris Iowa City Airport Commission 1801 S. Riverside Drive Iowa City, IA 52246 RE: Jet -A Self Service Fueling System IDOT AIP No. 91-08-OIOW-300 State Contract No. 9664 Iowa City Municipal Airport Iowa City, Iowa Earth Tech ID No.88056 Dear Mr. Farris: By this REVISED letter, we hereby state: 1. We have made a final review of the project on July 17, 2008. 2. Final Operations and Maintenance Manuals were transmitted to the airport on November 4, 2008. 3. To the best of our knowledge and belief, based on observations of Earth Tech staff during construction, the contractor, Acterra Group, Inc, has performed the work in accordance with the proposal requirements in effect for the above -referenced project. 4. The total cost of the completed work is $88.277.21. hereby certify that this engineering document was prepared by me or oFesstoN'•••.,,, under my direct personal supervision and that I am a duly licensed 4e Professional Engineer under the laws of the state of Iowa. ' Q f el '`. DAVID I % `. W XUGXES13037 David B. Hughes Date • a low), License No. 13037 My license renewal date is December 31, 2009. Pages or sheets covered by this seal. L:\worklprojec1188056\w \VanscUet-A Self Service Fueling System1GF110608 Itr coc Prepared by: Michael Tharp, Operations Specialist, 1801 S. Riverside Or, Iowa City IA 52246 319-350-5045 RESOLUTION RESOLUTION ACCEPTING THE WORK FOR THE REHABILITATION OF THE SOUTH T-HANGAR TAXILANES WHEREAS, the Commission's consultant for the Hangar B&C Concrete Flooring Project, AECOM., has recommended that the work on the installation of concrete floors by Vieth Construction Company be accepted; and WHEREAS, the final contract price is $146,324.23, which includes the original contract amount of $140,794.15 and $5530.08 from change order#1, is the approved amount. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION THAT: Said improvements are hereby accepted by the Iowa City Airport Commission. Passed and approved this day of CHAIRPERSON ATTEST: SECRETARY It was moved by and seconded by adopted, and upon roll call there were: Ayes Nays Approved by City Attorney's Office Absent Farris Hartwig Horan Rettig Staley the Resolution be AECOM AECOM 500 SW 7th Street, Suite 301, Des Moines, Iowa 50309 T 515.244.1470 F 515.244,4803 www.aecom.00m November 4, 2008 Mr. Greg Farris Iowa City Airport Commission 1801 S. Riverside Drive Iowa City, IA 52246 RE: South T-Hangar Taxilane Rehabilitation, Phase 1 IDOT AIP No. 91-07-OIOW-100 State Contract No. 8833 Iowa City Municipal Airport City of Iowa City, Iowa Earth Tech ID No. 88056 Dear Mr. Farris: By this letter, we hereby state: We have made a final review of the project on July 13, 2007, and subsequent reviews of the project on August 25, 2007, and October 28, 2008. 2. To the best of our knowledge and belief, based on observations of Earth Tech staff during construction, the contractor, Vieth Construction Company, has performed the work in accordance with the proposal requirements in effect for the above -referenced project. 3. The total cost of the completed work is $146,324.23. I hereby certify that this engineering document was prepared by me or ,,,,,,,,, oFessloti°., under my direct personal supervision and that I am a duly licensed It , •r "' e ''=: Professional Engineer under the laws of the state of Iowa. FW l SZ""3 ='^f DAVID B. _. 7 3031 303� �a 5 3. lam_Job o, j :• David B. Hughes Date ' «r?„• °N,P License No. 13037 My license renewal date is December 31, 2009. Pages or sheets covered by this seal: L:\work\projecl\88056\wp\Iransc\South Taxilanes\GF110408.Iu.doc Iowa Department of TransportMn Fonn 281112wb (09-0B) Airport Name: Iowa City Municipal Airport Prepared By: Iowa City Airport Commission Date Prepared: November 7, 2008 FIVE-YEAR AIRPORT CAPITAL IMPROVEMENT PROGRAM (CIP) Telephone: (319) 356-5045 Date Approved: December l 1, 2008 Project Description - Funding Source FY 2010 FY 2011 FY 2012 FY2013 FY 2014 Runway 12-30 Rehabilitation (Phase 2) Federal $ 4,110,220 $ $ $ $ State $ $ $ $ $ Local $ 216,330 $ $ $ $ Total $ 4,326,550 $ $ $ $ Runway 12-30 Obstruction Mitigation Federal , $ $ State $ 4s43, $ $ Local $ , 0 $ $ Total 0 $ $ Runway 7-25 Parallel Taxiway (Grading) Federal $ $ 2,137,500 $ $ $ State $ $ $ $ $ Local $ $ 112,500 $ $ $ Total $ $ 2,250,000 $ $ $ Snow Equipment Storage Building Federal $ $ 142,500 $ $ $ State $ $ $ $ $ Local $ $ $ $ $ Total $ $ 150,000 $ $ $ Runway 7-25 Parallel Taxiway (Paving Federal $ $ $ 2,204,000 $ $ and Lighting) State $ $ $ $ $ Local $ $ $ 116,000 $ $ Total $ $ $ 2,320,000 $ $ Apron Expansion and Connecting Federal $ $ $ $ 1,330,000 $ Taxiway State $ $ $ $ $ Local $ $ $ $ 70,000 $ Total $ $ $ $ 1,400,000 $ IDWa Department of Transportation Form 281112wd (08-08) Airport Name: Iowa City Municipal Airport Prepared By: Iowa City Airport Commission. Date Prepared: November 7, 2008 FIVE-YEAR AIRPORT CAPITAL IMPROVEMENT PROGRAM (CIP) Telephone: (319) 356-5045 Date Approved: December 11, 2008 Project Description Funding FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 Source Airfield Perimeter Road (Phase 1) Federal $ $ $1 $ $ 142,500 State $ $ $ $ $ Local $ $ $ $ $ 7,500 Total $ $ $ $ $ 150,000 General Aviation Area - Site Development Federal State IDR�sFmT $ $ $ 815,000 $ Local $ $ 815,000 Total $ $ 1,630,000 Construct 10 Unit T-Hangar Federal $ $ $ $ $ 437,000 State $ $ $ $ $ Local $ $ $ $ $ 23,000 Total $ $ $ $ $ 460,000 Federal $ $ $ $ $ State $ $ $ $ $ Local $ $ $ $ $ Total $ $ $ $ $ Federal $ $ $ $ $ State $ $ $ $ $ Local $ $ $ $ $ Total $ $ $ $ $ Federal $ $ $ $ $ State $ $ $ $ $ Local $ $ $ $ $ Total $ $ $ $ $ Iowa Deparbnent of TransporbWan Form 281113wd (OMS) AIRPORT LONG RANGE NEEDS ASSESSMENT FFY 2015 — IFFY 2019 Airport Name: Iowa City Muncipal Airport Description of Project include estimated Fiscal Year Funding Source Total Estimated Cost General Aviation Ramp Expansion (2015) Federal: 95% $ 679,250 State: $ Local: 5% $ 35,750 Total: 100% $ 715,000 Access Road / Parking Lot Expansion (2016) Federal: 95% $ 247,000 State: $ Local: 5% $ 13,000 100% $ 260,000 Airfield Fencing (2017) Dm/Ar5ta Fed al: 95% $ 85,500 $ Local: 5% $ 4,500 Total: 100% $ 90,000 Update Airport Master Plan (2018) Federal: 95% $ 128,250 State: $ Local: 5% $ 6,750 Total: 100% $ 135,000 Construct Parallel Taxiway to Runway 12-30 - Phase 1 Grading (2019) Federal: 95% $ 1,235,250 State: $ Local: 5% $ 65,000 Total: 100% $ 1,300,000 Construct Parallel Taxiway to Runway 12-30 - Phase 2 Paving and Lighting (2019) Federal: 95% $ 1,567,500 State: $ Local: 5% $ 82,500 Total: 100% $ 1,650,000 Monthly Expense Report - October'08 Check Requests During Month Approved Check Requests 10/82008 Flying Magazine 10/82008 Des Moines Register (Engineering RFQ Ad) 10/82008 Jet Air (Management Services) 10/82008 Dares Overhead Doors (Hangar Door Cables) 10/132008 Stomawater Coordinater (Pem it Runway Extension) 10/14/2008 T&K Roofing (Hertz Roof and Terminal Roof Repairs) 101152008 Streb Construction (Terminal Apron - Final Retainage Payment) 10/162008 AECOM (Jet A) 10/162008 AECOM (Building H) 10/162008 AECOM (North Taxilanes Rehab) 10/162008 AECOM (South Planning Study) 10/162008 AECOM (Runway 7-25 Reconstruct - Add Alternate) 10/162008 AECOM (Runway 7-25 Paving & Lighting) 10/162008 AECOM (Runway 7-25 Reconstruct) 10202008 Iowa Maintenance Inc (Hertz Interior Repair) 10/302008 Business and Commerical Aviation (Magazine Sub) 10/302008 Midwest Janitorial 10/302008 PIP (Ribbon Cutting Invites) Capital Projects Pending Expenses Airport Operating Expenses City CIP Fund Expenses Total Expenses Construction Contracts South Economic Study - ALP Update South T-Hangar Taxilane Runway 7-25 Paving Jet A 1 AvGas Self Serve United Hangar Runway 7-25 Reconstruct and Alternate Total Pending Expenses Airport Funds CIP Funds $14.00 $52.32 $750.00 $271.00 $175.00 $3,254.71 $12,800.00 $107.74 $42.50 $6,715.38 $1,291.95 $4,638.45 $2,785.49 $21,382.12 $400.00 $54.00 $685.00 $52.80 $5,533.83 $49,938.63 $55,472.46 Project Bid Amount Paid During Month Paid During FiscalYear Paid To Date % Paid $15,000.00 $1,291.95 $1,291.95 $13,726.07 91.5 $140,794.15 $98,935.64 $98,935.64 70.3 $1,347,586.13 $138,199.47 $955,868.13 70.9 $83,368.40 $78,479.30 $78,479.30 94.1 $103,060.00 $30,366.25 $30,366.25 29.5 $1,449,848.70 $612,056.89 $612,056.89 42.2 $0.00 $0.00 REVS: 11.07.08 12:28:25 Page: 1 Iowa City General Ledger System FY 2009 Revenue Reporting For the period 10.01.08 to 10.31.08 Estimated YTD Period Account Revenue Revenue Revenue Remainder I -------------------------------------------------------------------- 7600 Airport ------------ ------------ ------------ ------------ ------ CONTRIB & DONATIONS 362100 Contrib & Donations 250.00 -250.00 Total CONTRIB & ➢ONATIONS ------------ ------------ ------------ 250.00 ------------ -250.00 ------ INTEREST REVENUES 381100 Interest on Investments 1000.00 465.29 534.71 46.53 Total INTEREST REVENUES ------------------------ 1000.00 ------------ 465.29 ------------ 534.71 ------ 46.53 RENTS 382100 Land Rental 30700.00 1001.32 238.93 29698.68 3.26 382200 Building/Room Rental 226000.00 74628.33 17125.00 151371.67 33.02 Total RENTS ------------ ------------ 256700.00 ------------ 75629.65 17363.93 ------------ 181070.35 ------ 29.46 ROYALTIES & COMMISSIONS 384200 Vending Machine Comm 168.00 21.60 10.80 146.40 12.86 384900 Other Commissions 20000.00 9649.00 5008.20 10351.00 48.25 Total ROYALTIES & COMMISSIONS ------------------------ 20168.00 ------------ 9670.60 ------------ 5019.00 10497.40 ------ 47.95 TRANSFERS TRANSFERS FROM GOVERNMENTAL ACTIVITIES 393120 General Levy 130000.00 ------------------------ 43333.32 ------------ 10833.33 ------------ 86666.68 33.33 ------ Total TRANSFERS FROM GOVERNMENTAL ACTIVITIES 130000.00 43333.32 10833.33 86666.68 33.33 Total TRANSFERS ------------------------ 130000.00 ------------ 43333.32 ------------ 10833.33 86666.68 ------ 33.33 Total Airport ------------ ------------ 407868.00 ------------ 129348.86 ------------ 33216.26 278519.14 ------ 31.71 ttt GRAND TOTAL ttt ------------ ------------ 407868.00 ------------ ------------ ------------ ------------ ------------ 129348.86 ------------ ------------ ------------ 33216.26 ------------ ------------ 278519.14 ------ 31.71 ------ ------ BXPE: 11.07.08 12:27:58 Iowa City General Ledger System FY 2009 Expense Reporting For the period 10.01.08 to 10.31.08 Page: 1 YTD Period Account Appropriated -------•---- Expenditures ------------ Expenditures Encumbrance ------------------------ ------------ Balance % Used ------ ------------------------------------------------------- 7600 Airport AIRPORT 560100 Airport Operations SALARIES & WAGES REGULAR SALARIES & WAGES 411000 Perm Full Time 38611.00 13335.98 2969.60 25275.02 34.54 412000 Perm Part Time 22603.00 8587.98 2022.91 14015.02 37.99 413000 Temporary Employees 10000.00 ------------ 4348.51 •----------- 897.00 ------------ ------------ ------------ 5651.49 43.49 ------ Total REGULAR SALARIES & WAGES 71214.00 26272.47 5889.51 44941.53 36.89 OTHER WAGES 414100 Overtime Wages 1000.00 473.28 526.72 47.33 414500 Longevity Pay 1050.00 ------------ ------------ 1050.00 ------ Total OTHER WAGES ------- 2050.00 ------------ 473.28 ------------ ------------ ------------ 1576.72 23.09 ------ Total SALARIES & WAGES ------------ 73264.00 ------------ 26745.75 ------------ 5889,51 46518.25 36.51 EMPLOYEE BENEFITS GROUP INSURANCE 421100 Health Insurance 7280.00 2437.36 609.34 4842.64 33.48 421200 Dental Insurance 490.00 151.12 37.78 338.88 30.84 421300 Life Insurance 198.00 197.32 .68 99.66 421400 Disability Insurance 460.00 72.77 18.34 387.23 15.82 421500 Unemployment Compensation 560.00 ------------ -560.00 ------ Total GROUP INSURANCE ------------ 8428.00 ------------ 3418.57 ----------------------- 665.46 5009.43 40.56 SOCIAL SECURITY CONTRIBUTIONS 422100 FICA 5605.00 2004.15 440.07 3600.85 35.76 ------ Total SOCIAL SECURITY CONTRIBUTIONS ---------- 5605.00 ----------- 2004.15 -------- --------------- ------------ 440.07 3600.85 35.76 RETIREMENT CONTRIBUTIONS 423100 IPERS 4652.00 1489.48 373,97 3162.52 32.02 ------ Total RETIREMENT CONTRIBUTIONS ------------ 4652.00 ------------ 1489.48 ------------ ------------------------ 373.97 3162.52 32.02 EXPE: 11.07.08 12:27:58 Page: 2 Iowa City General Ledger System FY 2009 Expense Reporting For the period 10.01.08 to 10.31.08 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance 4 Used ------------------------------------------------------- 7600 Airport (CONTINUED) ------------ ------------ ------------------------ ------------ ------ AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) EMPLOYEE BENEFITS (CONTINUED) OTHER EMPLOYEE BENEFITS 424500 Monthly Cellular/PCS Allowance 100.00 25.00 -100.00 Total OTHER EMPLOYEE BENEFITS ------------ ----------- 100.00 ----------------------------------- 25.00 -100.00 ------ Total EMPLOYEE BENEFITS ------------ 18685.00 ------------ 7012.20 ------------ ------------ ------------ 1504.50 11672.80 ------ 37.53 PROFESSIONAL & TECHNICAL SERVICES PROFESSIONAL SERVICES 432020 Annual Audit 554.00 554.00 432060 Consultant Services 5000.00 5000.00 432070 Management Services 9000.00 3000.00 750.00 6000.00 33.33 Total PROFESSIONAL SERVICES 14554.00 3000.00 750.00 11554.00 20.61 DATA AND COMMUNICATION SERVICES 435056 Delivery Services 36.98 -36.98 435060 Legal Publications 12.00 95.46 95.46 -83.46 795.50 ...... Total DATA AND COMMUNICATION SERVICES .................................... 12.00 132.44 ............ ............ 95.46 -120.44 1103.6 TRAINING & EDUCATION 436030 Transportation 900.00 900.00 436050 Registration 400.00 400.00 436060 Lodging 500.00 500.00 436080 Meals 150.00 150.00 Total TRAINING & EDUCATION 1950.00 1950.00 INSURANCE 437010 Comp Liability Insurance 8578.00 5000.00 3578.00 58.29 437020 Fire & Casualty Insurance 16893.00 9640.03 7252.97 57.07 437030 Workers Comp Insurance 73.00 90.00 -17.00 123.29 437041 Bonding & Other Insurance 928.00 928.00 437042 Fidelity Bond 437200 Loss Reserve Payment 5000.00 5000.00 E%PE: 11.07.08 12:27:58 Page: 3 Iowa City General Ledger System FY 2009 Expense Reporting For the period 10.01.08 to 10.31.08 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance 1 Used ------------------------------------------------------------------ ------------ ------------------------ ------------ ------ 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) PROFESSIONAL & TECHNICAL SERVICES (CONTINUED) INSURANCE (CONTINUED) Total INSURANCE UTILITY SERVICES 438010 Stormwater Utility Charges 438030 Electricity 438070 Heating Fuel/Gas 438080 Sewer Utility Charge 438090 Water Utility Charge 438100 Refuse Collection Charges 438110 Local Phone Service 438120 Lang Distance Service 438130 Wireless Phone Service Total UTILITY SERVICES Total PROFESSIONAL & TECHNICAL SERVICES REPAIR & MAINTENANCE BUILDING REPAIR & MAINTENANCE SERVICES 442010 Other Building Repair & Maintena 442020 Structure Repair & Maintenance S 442030 Heating Equipment Repair & Maint 442040 Cooling Equipment Repair & Maint 442060 Electrical & Plumbing Repair & If 442070 Bldg Pest Control Services Total BUILDING REPAIR & MAINTENANCE SERVICE EQUIPMENT REPAIR & MAINTENANCE SERVICES 443050 Radio Equipment Repair & Mainten 443080 Other Equipment Repair & Mainten Total EQUIPMENT REPAIR & MAINTENANCE SERVIC -•---------------------- 31472.00 ------------ 14730.03 --- -------- ------------ 16741.97 ------ 46.80 7104.00 3067.84 591.96 4036.16 43.18 15530.00 3600.61 902.19 11929.39 23.18 8680.00 186.04 75.94 8493.96 2.14 1475.00 609.01 141.13 865.99 41.29 1321.00 532.49 124.34 788.51 40.31 1200.00 396.00 297.00 804.00 33.00 264.00 252.68 50.54 11.32 95.71 30.00 18.99 10.82 11.01 63.30 -3.45 3.45 ------------ -- 35604.00 --------- ------------ 8660.21 ------------ 2193.92 ----•---•--- 26943.79 .----- 24.32 ----------- ------------ 83592.00 ------------ 26522.68 --------- 3039.38 -- ----- -•---- 57069.32 ------ 31.73 7500.00 2806.32 685.00 4693.68 37.42 4000.00 4089.27 3729.71 -89.27 102.23 500.00 500.00 1959.00 449.23 449.23 1509.77 22.93 500.00 69.50 430.50 13.90 431.00 135.80 33.95 295.20 31.51 ------------ ------------ 14890.00 ------------ 7550.12 ------------ 4897.89 ------------ 7339.88 ------ 50.71 1600.00 1600.00 813.00 237.35 575.65 29.19 ................... 2413.00 .... ............ 237.35 ........... .................. 2175.65 9.84 ESPE: 11.07.08 12:27:58 Page: 4 Iowa City General Ledger System FY 2009 Expense Reporting For the period 10.01.08 to 10.31.08 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance t Used 7600 Airport (CONTINUED( AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) REPAIR & MAINTENANCE (CONTINUED) TECHNICAL SERVICES 445030 Nursery Service -Lawn and Plant C 300.00 445110 Testing Services 1900.00 445140 Outside Printing 139.00 21.80 445230 Other Technical Services 5121.00 Total TECHNICAL SERVICES INTRA-DEPARTMENT SERVICES 446100 City Attorney Chargeback 446130 ITS-PC/Peripheral Support Charge 446140 ITS -Computer Replacement Chargeb 446160 ITS-Network/Internet Chargeback 446200 Photocopying Chargeback 446220 Phone Service Chargeback 446280 Telecom Move/Add/Change Chargeba 446300 Phone Equipment/Line Chargeback 446320 Mail Chargeback 446350 City Vehicle Replacement Chargeb 446370 Fuel Chargeback 446380 Vehicle Repair & Maintenance Cha Total INTRA-DEPARTMENT SERVICES MISCELLANEOUS SERVICES & CHARGES 449060 Dues & Memberships 449120 Equipment Rental 449140 Tools Rental 449360 Interest Expense Total MISCELLANEOUS SERVICES & CHARGES Total REPAIR & MAINTENANCE ------- ------------ ----- 7460.00 21.80 300.00 1900.00 117.20 15.68 5121.00 ------------ ------------ ------ 7438.20 .29 4036.00 1768.96 2267.04 43.83 400.00 400.00 100.00 633.00 211.12 52.78 421.88 33.35 360.00 120.00 30.00 240.00 33.33 455.00 157.20 43.86 297.80 34.55 612.00 192.56 48.14 419.44 31.46 44.00 -44.00 913.00 310.00 77.50 603.00 33.95 706.00 211.01 151.71 494.99 29.89 14176.00 4645.20 1161.30 9530.80 32.77 4861.00 2719.40 265.97 2141.60 55.94 3516.00 2137.67 1378.33 60.80 ------------ ------------ 30668.00 ------------ 12917.12 ------------ 1831.26 ------------ 17750.88 ------ 42.12 525.00 250.00 275.00 47.62 250.00 250.00 250.00 250.00 61294.00 15298.32 3824.58 45995.68 24.96 ------------ ------------ 62319.00 ------------ 15548.32 ------------ 3824.58 ------------ 46770.68 ------ 24.95 ------------------------ 117750.00 ------------ 36274.71 ------------ 10553.73 ------------ 81475.29 ------ 30.81 EXPE: 11.07.08 12:27:58 Account Page: 5 Iowa City General Ledger System FY 2009 Expense Reporting For the period 10.01.08 to 10.31.08 YTD Period Appropriated Expenditures Expenditures Encumbrance Balance % Used ------------------------- ----------- ------------ ----- 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) OTHER PURCHASED SERVICES (CHANGE TO OFFICE SU GENERAL SUPPLIES 452010 Office Supplies 452030 Minor Office Equipment/Furniture 452040 Sanitation & Industrial Supplies Total GENERAL SUPPLIES BOOKS & PERIODICALS 454020 Subscriptions 454040 Books, Magazines, Newpapers Total BOOKS & PERIODICALS COMPUTER & PRINTING SUPPLIES 455120 Misc Computer Hardware Total COMPUTER & PRINTING SUPPLIES Total OTHER PURCHASED SERVICES (CHANGE TO OFF OPERATING SUPPLIES AGRICULTURE SUPPLIES 461040 Other Agriculture Chemicals Total AGRICULTURE SUPPLIES CHEMICAL & LAB SUPPLIES 463200 Other Chemicals & Supplies Total CHEMICAL & LAB SUPPLIES FUELS & LUBRICANTS 465020 Gasoline 465060 Lubricants Total FUELS & LUBRICANTS 859.00 301.98 642.00 1821.00 ---------------- ------- 3322.00 301.98 108.06 557.02 35.15 642.00 1821.00 ------ ------------------- ---- -- 108.06 3020.02 9.09 1870.00 1982.00 14.00 112.00 105.99 ------------ ------------ ------------ ••--------- --------- ------------ ------ 1870.00 1982.00 14.00-112.00 105.99 500.00 500.00 --------------------- -------------- ------------ ------------ ------ 500.00 500.00 ------------ ------------ --------•--- ------- ---------------- ------ 5692.00 2283.98 122.06 3408.02 40.13 364.00 364.00 ------------ ------------ ----------- ------------ ------------ 364.00 364.00 199.98 -199.98 ------ ------------ ------------ ------------ ------------ 199.98 ------------ -199.98 133.52 -133.52 101.00 101.00 ------------ ------------ ------------ ------------ 101.00 133.52 ------------ ------ -32.52 132.20 WE: 11.07.08 12:27:58 Page: 6 Iowa City General Ledger System FY 2009 expense Reporting For the period 10.01.08 to 10.31.08 YTD Period Account Appropriated expenditures expenditures Encumbrance Balance I Used 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) OPERATING SUPPLIES (CONTINUED) REPAIR & MAINTENANCE SUPPLIES 466020 Lumber/Hardware 466030 Paint Supplies 466040 Plumbing Supplies 466050 Electrical Supplies 466060 Other Construction Supplies 466070 Other Maintenance Supplies Total REPAIR & MAINTRNANCH SUPPLIES EQUIPMENT REPAIR & MAINTENANCE SUPPLIES 467020 Equipment Repair & Maintenance S 467160 Other Vehicle Repair & Maintenan Total EQUIPMENT REPAIR & MAINTENANCE SUPPLI SURFACING MATERIALS 468020 Concrete 468030 Asphalt 468050 Sand Total SURFACING MATERIALS OTHER SUPPLIES & EQUIPMENT 469040 Traffic Control Improvement Supp 469190 Minor Equipment 469210 First Aid/Safety Supplies 469260 Fire Ext & Refills 469320 Miscellaneous Supplies 469360 Food and Beverages Total OTHER SUPPLIES & EQUIPMENT Total OPERATING SUPPLIES 27.01 -27.01 23.00 23.00 6.00 6.00 349.00 19.53 329.47 5.60 038.00 838.00 589.00 69.38 69.38 519.62 11.78 ------------------- 1805.00 ------------------------ 115.92 69.38 ------------ ------ 1689.08 6.42 650.00 73.00 650.00 73.00 ....................................................... .... ...... 723.00 723.00 153.00 153.00 600.00 600.00 54.00 54.00 ------------ ------------ ------------------------ ------------ ------ 807.00 807.00 106.00 106.00 888.00 99.00 789.00 11.15 57.00 57.00 111.00 111.00 53.95 -53.95 11.64 -11.64 ----------- ------------ 1162.00 ------------ ------------ 164.59 ------------ ------ 997.41 14.16 ----------------------- 4962.00 ------------ ------------ 614.01 69.38 ------------ ------ 4347.99 12.37 EXPE: 11.07.08 12:27:58 Iowa City General Ledger System FY 2009 expense Reporting For the period 10.01.08 to 10.31.08 YTD Period Account Appropriated expenditures expenditures encumbrance -•----------------- ---------------------•------------------------- ------------ ------------------------- 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) IMPROVEMENTS OTHER THAN BUILDING IMPROVEMENTS OTHER THAN BUILDING (GREATER 473010 Contracted Improvements Total IMPROVEMENTS OTHER THAN BUILDING OTHER FINANCIAL USES 490150 Operating Subsidy 490190 Interfund Loan Total OTHER FINANCIAL USES Total Airport Operations Total Airport 32000.00 7234.00 ------------ ------------ 32000:00 ------•----- 7234.00 - 8359.00 2786.32 696.58 56426.00 7741.68 1935.42 ---- ------------ 64785.00 ------------ 10528.00 - 2632.00 400730.00 117215.33 23810.56 ------------ ------------ 400730.00 ------------ 117215.33 - 23810.56 Page: 7 Balance & Used --------- ------ 24766.00 22.61 ------•-•-•• ...... 24766.00 22.61 5572.68 33.33 48684.32 13.72 ------------ ------ 54257.00 16.25 283514.67 29.25 ------------ ------ 283514.67 29.25 E%PE: 11.07.08 12:27:58 Page: 8 Iowa City General Ledger System FY 2009 Expense Reporting For the period 10.01.08 to 10.31.08 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance t Used ------------------------------------------------------- ------------ ------------ ------------ ------------ ------------ ------ 7600 Airport (CONTINUED) AIRPORT (CONTINUED) 560100 Airport Operations (CONTINUED) OTHER FINANCIAL USES (CONTINUED) ------------------------ -- -------- ------------ ------ GRAND TOTAL +++ 400730.00 117215.33 23810.56 283514.67 29.25 ------------------------------------------------ ------------ ------ ------------------------------------------------------------ ------ TRID: 11.07.08 12:28:54 Trans Date Trans Type ----------- ---------- Iowa City General Ledger System Expenditures Detail FY 2009 Detail Reporting For the period 10.01.08 to 10.31.08 Report$ Source 7600 Airport 560100 Airport Operations 411000 Perm Full Time 10.10.08 Old Sys 081008010011 10.24.08 Old Sys 081022010010 Total Perm Full Time 412000 Perm Part Time 10.10.08 Old Sys 10.24.08 Old Sys Total Perm Part Time 413000 Temporary Employees 10.10.08 Old Sys 10.24.08 Old Sys Total Temporary Employees 421100 Health Insurance 10.14.08 Journal Total Health Insurance 421200 Dental Insurance 10.14.08 Journal 081008010011 081022010010 081008010011 081022010010 Page: 1 Description Debit Credit ----------------------- ------------ ------------ 486646\CIC PAYROLL RECAP\PAYROLL 10 1484.80 486917\CIC PAYROLL RECAP\PAYROLL 24 1484.80 ------------ ------------ 2969.60 486646\CIC PAYROLL RECAP\PAYROLL 10 1002.26 486917\CIC PAYROLL RECAP\PAYROLL 24 1020.65 ------------ ------------ 2022.91 486646\CIC PAYROLL RECAP\PAYROLL 10 486917\CIC PAYROLL RECAP\PAYROLL 24 081027180313 007212 OCT HEALTH INSURANCE\CIC HEALTH INS 425.50 471.50 897.00 609.34 ------ -------- 609.34 081027180313 081027180313 007211 OCT DENTAL INSURANCR\CIC DENTAL INS 37.78 Total Dental Insurance 37.78 421400 Disability Insurance 10.14.08 New Vouch 081015030021 06710962 Check:634044\LAFAYETTE LIFE INSURAN 18.34 Total Disability Insurance ------------ ------ 18.34 422100 FICA 10.10.08 Old Sys 081008010011 10100599\FICA\CITY CONTRIBUTION 217.57 10.24.08 Old Sys 081022010010 10240599\FICA\CITY CONTRIBUTION 222.50 Total FICA ----------- ------ 440.07 TRID: 11.07.08 12:28:54 Iowa City General Ledger System Expenditures Detail FY 2009 Detail Reporting For the period 10.01.08 to 10.31.08 Page: 2 Trans Date Trans Type Reportf Source Description Debit Credit -------------------- ------------------------------------------------------- ------------ ------------ 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 423100 IPBRS 10.10.08 Old Sys 081DO8010011 10.24.08 Old Sys 081022010010 Total IPBRS 424500 Monthly Cellular/PCS Allowance 10.10.08 Old Sys 081008010011 10.24.08 Old Sys 081022010010 10103599\IPBRS\CITY CONTRIBUTION 10243599\IPBRS\CITY CONTRIBUTION 486646\CIC PAYROLL RBCAP\PAYROLL 10 486917\CIC PAYROLL RBCAP\PAYROLL 24 Total Monthly Cellular/PCS Allowance 25.00 432070 Management Services 10.15.06 New Vouch 081016030035 06711156 Check:634035\JET AIR INC\OCT 2008 M 750.00 ------------ ------------ Total Management Services 750.00 435060 Legal Publications 10.08.08 New Vouch 081009030202 06710554 Check:633866\GAZETTE COMMUNICATIONS 43.14 10.15.08 New Vouch 081016030035 06711157 Check:634159\DES MOINES RBGISTBR\AD 52.32 Total Legal Publications 438010 Stormwater Utility Charges 10.15.08 Journal 081027180313 007209 057-095-03\STORMNTR\10.15.08 Bill D Total Stormwater Utility Charges 438030 Electricity 10.15.08 New Vouch 10.15.08 New Vouch 10.15.08 New Vouch 10.15.08 New Vouch Total Electricity 438070 Heating Fuel/Gas 10.15.08 New Vouch 10.15.08 New Vouch 081016030035 06711231 Check:634060\MIDAMBRICAN BNBRGY\BLS 081016030035 06711274 Check:634060\MIDAMBRICAN BNBRGY\ELB 081016030035 06711276 Check:634060\MIDAMBRICAN ENERGY\BLB 081016030035 06711277 Check:634061\MIDAMBRICAN BNERGY\BLB 081016030035 06711230 Check:634060\MIDAMERICAN BNBRGY\GAS 081016030035 06711238 Check:634060\MIDAMBRICAN BNBRGY\GAS ------------ ------------ 95.46 591.96 ------------ ------------ 591.96 123.67 655.88 15.39 107.25 ------------ ------------ 902.19 10.00 32.50 TRID: 11.07.08 12:28:54 Iowa City General Ledger System Expenditures Detail FY 2009 Detail Reporting For the period 10.01.08 to 10.31.08 Trans Date Trans Type Report& Source Description ----------- ----------------------------------------------------- 7600 Airport (CONTINUED) 560100 Airport Operations CONTINUED) 438070 Heating Fuel/Gas (CONTINUED) 10.15.08 New Vouch 081016030035 06711275 Check:634060\MIDAMRRICAN ENERGY\GAS Total Heating Fuel/Gas 438080 Sewer Utility Charge 10.15.08 Journal 10.15.08 Journal 10.15.08 Journal 10.15.08 Journal Total Sewer Utility Charge 438090 Water Utility Charge 10.15.08 Journal 10,15.08 Journal 10.15.08 Journal 10.15.08 Journal 10.15.08 Journal 081027180313 007209 057-115-00\SEWER\10.15.08 Bill Date 081027180313 007209 057.117-00\SEWER\10.15.08 Bill Date 081027180313 007209 057-118-03\SEWER\10.15.08 Bill Date 081027180313 007209 057-120-00\SEWER\10.15.08 Bill Date Page: 3 Debit Credit 33.44 ------------------------ 75.94 44.06 48.05 20.12 28.90 ------------ ------------ 141.13 081027180313 007209 057-095-03\WATER\10.15.08 Bill Date 7.31 081027180313 007209 057-115-00\WATER\10.15.08 Bill Date 43.38 081027180313 007209 057-117-00\WATER\10.15.08 Bill Date 36.31 081027180313 007209 057-118-03\WATER\10.15.08 Bill Date 15.38 081027180313 007209 057-120-00\WATER\10.15.08 Bill Date 21.96 Total Water Utility Charge 438100 Refuse Collection Charges 10.14.08 New Vouch 081015030021 06711020 Check:634147\ALLIED WASTE SERVICES\ 10,14.08 New Vouch 081015030021 06711020 Check:634147\ALLIED WASTE SERVICES\ 10.29.08 New Vouch 081030030100 06712291 Check:635183\ALLIED WASTE SERVICES\ 10.29.08 New Vouch 081030030100 06712291 Check:635183\ALLIED WASTE SERVICES\ 10.29.08 New Vouch 081030030100 06712292 Check:635183\ALLIED WASTE SERVICES\ 10.29.08 New Vouch 081030030100 06712292 Check:635183\ALLIED WASTE SERVICES\ Total Refuse Collection Charges 438110 Local Phone Service 10.15.08 New Vouch 124.34 74.00 25.00 74.00 25.00 74.00 25.00 297.00 081016030035 06711216 Check:634180\I0WA TELECOM CONMUNCIA 50.54 Total Local Phone Service 50.54 TRID: 11.07.08 12:28:54 Iowa City General Ledger System Expenditures Detail PY 2009 Detail Reporting For the period 10.01.08 to 10.31.08 Page: 4 Trans Date Trans Type Report! Source Description Debit Credit ----------- ---------- ------------ ------------------------------------------ ------------------------ 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 438120 Long Distance Service 10.03.08 Ph Lon Dst 081103125112 00010019 OCT LONG DIST CHGBE 10.49 10.15.08 New Vouch 081016030035 06711192 Check:634161\DTI\LONG DISTANCE .33 Total Long Distance Service 442010 Other Building Repair & Maintenance Ser 10.08.08 New Vouch 081009030202 06710552 Check:633765\MIDNEST JANITORIAL SRR Total Other Building Repair & Maintenance Servi 442020 Structure Repair & Maintenance Services 10.08.08 New Vouch 081009030202 06710655 Check:633774\0'EEEFE ELEVATOR CO IN 10.20.08 New Vouch 081021030008 06711397 Check:634377\T & E ROOFING COMPANY 10.28.08 New Vouch 081029030020 06712193 Check:635070\IOWA MAINTENANCE INC\I Total Structure Repair & Maintenance Services 442040 Cooling Equipment Repair & Maintenance 10.08.08 New Vouch 081009030202 06710551 Check:633683\ACE REFRIGERATION INC\ Total Cooling Equipment Repair & Maintenance Be 442070 Bldg Pest Control Services 10.14.08 New Vouch 081015030021 06711021 Check:634018\HANREYE POST CONTROL I Total Bldg Pest Control Services 446140 ITS -Computer Replacement Chargeback 10.01.08 IT Repl 081020145526 00010025 OCT ITS RBPL CHGBCE Total ITS -Computer Replacement Chargeback 446160 ITS-Retwork/Internet Chargeback 10.01.06 IT Int/Nwk 081010100659 00010031 OCT ITS NBTW/INTRMBT Total ITS-Network/Internet Chargeback ------------ ------------ 10.82 685.00 ------------ ------------ 685.00 75.00 3254.71 400.00 3729.71 449.23 449.23 33.95 TRID: 11.07.08 12:28:54 Iowa City General Ledger System Expenditures Detail FY 2009 Detail Reporting For the period 10.01.08 to 10.31.08 Page: 5 Trans Date Trans Type Report# Source Description Debit Credit --------------------- ------------ ------------------------------------------- --------------------- 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 446200 Photocopying Chargeback 10.31.08 Journal 081103194742 007230 SEP PHOTOCOPY\CIC CENTRAL SERVICE C 43.86 ------------ Total Photocopying Chargeback 43.86 446220 Phone Service Chargeback 10.22.08 Qwest Chrg 081022152921 00010032 Oct Qwest Charges 48.14 Total Phone Service Chargeback ------------ ------------ 48.14 446300 Phone Equipment/Line Chargeback 10.03.08 Ph Bquipmt 081103125112 00010018 OCT PHON EQUIP CHGBE 77.50 Total Phone Equipment/Line Chargeback ------------ ------------ 77.50 446320 Mail Chargeback 10.01.08 Mail 081001121624 01000044 SHP POSTAL CHARGES 151.71 Total Mail Chargeback ------------ ------------ 151.71 446350 City Vehicle Replacement Chargeback 10.31.08 BQ Repl 081104171633 00010006 OCT REPLACEMENT COST 1161.30 Total City Vehicle Replacement Chargeback ------------ ------------ 1161.30 446370 Fuel Chargeback 10.31.08 EQ Div 081104171633 00010008 OCT DIVISION FUEL 265.97 Total Fuel Chargeback ------------ ------------ 265.97 449360 Interest Expense 10.31.08 Journal 081027180313 007215 Corp Hangar Loan Int\Oct Interfund 1904.56 10.31.08 Journal 081027180313 007215 Airprt SE Hangar Int\Oct Interfund 991.02 10.31.08 Journal 081027180313 007215 Airprt SW Hangar-Int\Oct Interfund 929.00 Total Interest Expense ------------ - --------- 3824.58 452010 Office Supplies 10.21.08 P-Card 081105152549 14500575 STAPLES 00106260\MICHAEL THAR 49.07 10.21.08 P-Card 081105152549 14500576 STAPLES 00106260\MICHAEL THAR 58.99 TRID: 11.07.08 12:28:54 Iowa City General Ledger System Expenditures Detail FY 2009 Detail Reporting For the period 10.01.08 to 10.31.08 Page: 6 Trans Date Trans Type Report# Source Description Debit Credit --------------------- ------------ ------------------------------------------- ------------ --------- 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 452010 Office Supplies (CONTINUED) Total Office Supplies 451020 Subscriptions 10.15.08 ------------ ------------ 108.06 New Vouch 081016030035 D6711155 Check:634165\FLYING MAGAZINE\SUBSCR 14.00 ------------ ------------ Total Subscriptions 14.00 466070 Other Maintenance Supplies 10.21.08 P-Card 081105152549 14500197 H D CLINE CO\GBRRY HAEFRING 10.21.08 P-Card 081105152549 14500198 ORSCHELN IOWA CITY 90\GBRRY EAEFRIN Total Other Maintenance Supplies 490150 Operating Subsidy 10.31.08 Journal Total Operating Subsidy 490190 Interfund Loan 10.31.08 Journal 10.31.08 Journal 10.31.08 Journal Total Interfund Loan 081027180313 007217 Hcon Dev Coord 101\Oct Budgeted Tra 081027180313 007215 Corp Hangar Loan Prn\Oct Interfund 081027180313 007215 Airprt SH Hangar Prn\Oct Interfund 081027180313 007215 Airprt SW Hangar-Prn\Oct Interfund 56.00 13.38 ------------ ------------ 69.38 696.58 ------------ ------------ 696.58 1095.44 338.98 501.00 ------------ ------------ 1935.42 ------------ ------------ Total Airport Operations 23810.56 TRID: 11.07.08 12:28:54 Iowa City General Ledger System Expenditures Detail FY 2009 Detail Reporting For the period 10.01.08 to 10.31.08 Trans Date Trans Type Report# Source Description ----------------------------------------- ----------------------- 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 490190 Interfund Loan (CONTINUED) Total Airport Page: 7 Debit Credit --------------------- 23810.56 TRID: 11.07.08 12:28:54 Page: 8 Iowa City General Ledger System Expenditures Detail FY 2009 Detail Reporting For the period 10.01.08 to 10.31.08 Trans Date Trans Type Report# Source Description Debit Credit 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 490190 Interfund Loan (CONTINUED) ++� GRAND TOTAL 23810.56 ------------ ------------ ------------------------ TRID: 11.07.08 12:29:01 Page: 1 Iowa City General Ledger System Revenues Detail FY 2009 Detail Reporting For the period 10.01.08 to 10,31.08 Trans Date Trans Type Report# Source -------- Description Debit ----------------------------------- ------------ Credit ------------ ----------- 7600 Airport ---------- ----------•- 560100 Airport Operations 382100 Land Rental 10.27.08 Old Sys 081104010014 10271274\ARMY RESERVE\AIRPORT LEASE ------------ 238.93 ------------ Total Land Rental 238.93 382200 Building/Room Rental 10.02.08 Payment 081002104444 00010711 1-5\LACINA DAVE\OCT 08\HANGAR 157 198.00 10.03.08 Payment 081003103639 00010413 1-24\HERTZ CORPORATION\SEP 08\OFFIC 100.00 10.03.08 Payment 081003103639 00010702 1-19\HALL DAN\OCT 08\HANGAR #27 148.00 10.03.08 Payment 081003103639 00010705 1-17\HARTNIG RANDY\OCT 08\HANGAR # 168.00 10.03.08 Payment 081003103639 00010706 1-23\GORDON DENNIS\OCT 08\HANGAR # 489.00 10.06.08 Payment 081006103425 00010694 1-6\SCHNELL TOM\OCT 08\HANGAR #62 174.00 10.06.08 Payment 081006103425 00010720 1-1\FARRIS GRHG\OCT 08\HANGAR 429 144.00 10.07.08 Payment 081007103759 00010704 1-15\BUTLER JOHN\OCT 08\HANGAR #36 168.00 10.07.08 Payment 081007103759 00010704 1-15\BUTLER JOHN\OCT 08\HANGAR #37 168.00 10,07.08 Payment 081007103759 00010737 1-20\OPERATOR PERFORMANCE LAB\OCT 0 1330.00 10,07.08 Payment 081007103759 00010737 1.20\OPERATOR PERFORMANCE LAB\OCT 0 168.00 10.08.08 Payment 081008102945 00010697 1-9\BULGARELLI DAVID\OCT 08\HANGAR 148.00 10.09.08 Payment 081009094343 00010693 1-9\RANDY CHARLES\OCT 08\HANGAR #1 141.00 10.09.08 Payment 081009094343 00010696 1-7\HALL ROBERT\OCT 08\HANGAR #6 141.00 10.09.08 Payment 081009094343 00010731 1-4\BROGAN-COLEMAN AIM\OCT 08\HANG 148.00 10.09.08 Payment 081009094343 00010754 1-10\WINGNUTS\OCT 08\HANGAR #48 1008.00 10.10.08 Payment 081010100347 00010675 1-5\FIELD HOWARD\OCT 08\HANGAR #54 168.00 10.10.08 Payment 081010100347 00010695 1-3\BULLERS JONATHAN\OCT 08\HANGAR 141.00 10.10.08 Payment 081010100347 00010735 1-7\JET AIR INC\OCT 08\BUILDINGS D 3926.00 10.10.08 Payment 081010100347 00010738 1-4\WIECHERT RONALD\OCT 08\HANGAR 186.00 10.10.08 Payment 081010100347 00010753 1-6\JET AIR\OCT 08\HANGAR #60 174.00 10.10.08 Payment 081010100347 00010784 1-10\YELDER ROY\OCT 08\HANGAR #18 148.00 10.13.08 Payment 081013112224 00010703 1-12\MASCARI RIC%\OCT 08\HANGAR #3 148.00 10.13.08 Payment 081013112224 00010741 1-2\STEARMAN\OCT 08\HANGAR #47 331.00 10.13.08 Payment 081013112224 00010780 1-13\ROAR BRIAN\OCT 08\HANGAR #19 148.00 10.14.08 Payment 081014101621 00010365 1-22\FULL JHRRY\SEP 08\HANGAR #45 198.00 10.14.08 Payment 081014101621 00010682 1-21\RUYLE JOHN\OCT 08\HANGAR #33 358.00 10.14.08 Payment 081014101621 00010699 1-15\HOLLY FORREST\OCT 08\HANGAR # 148.00 TRID: 11.07.08 12:29:01 Page: 2 Iowa City General Ledger System Revenues Detail FY 2009 Detail Reporting For the period 10.01.08 to 10.31.08 Trans Date Trans Type Report# Source Description Debit Credit ----------- 7600 Airport (CONTINUED) ---------- ------------ -------- ----------------------------------- ------------ ------------ 560100 Airport Operations (CONTINUED) 382200 Building/Room Rental (CONTINUED) 10.14.08 Payment 081014101621 00010717 1-13\TEARSB DAVID\OCT 08\HANGAR #4 168.00 10.14.08 Payment 081014101621 00010718 1-18\ZUBROD ROY\OCT 08\HANGAR #20 148.00 10.14.08 Payment 081014101621 00010750 1-12\VRANBK DOUGLAS\OCT 08\HANGAR 141.00 10.15.08 Payment 081015091232 00010734 1-3\ROOF KBITH\OCT 08\HANGAR 132 512.00 10.16.08 Payment 081016090158 00010716 1-3\CHALKLEY BEN\OCT 08\HANGAR #14 148.00 10.17.08 Payment 081017093748 00010763 1-18\LUST GARY\OCT 08\HANGAR #4 141.00 10.17.08 Payment 081017093748 00010763 1-18\LUST GARY\OCT 08\HANGAR #21 148.00 10,17.08 Payment 081017114841 00010673 89.1\MILLER RICHARD\OCT 08\HANGAR 168.00 10.17.08 Payment 081017114841 00010709 89.3\FISHBAUGH JUSTIN\OCT 08\HANGA 174.00 10.17.08 Payment 081017114841 00010721 89.4\BDMONDS TERRY\OCT 08\HANGAR # 313.00 10.17.08 Payment 081017114841 00010730 89.8\SQUADRONS OP\OCT 08\HANGAR #53 168.00 10.17.08 Payment 081017114841 00010733 89-9\GURNBTT DON\OCT 08\HANGAR #34 310.00 10.17.08 Payment 081017114841 00010742 89-11\SINGLHTARY ROBHRT\OCT 08\BAN 141.00 10.17.08 Payment 081017114841 00010759 89-13\SRANSON NAOMI\OCT 08\HANGAR 141.00 10.17.08 Payment 081017114841 00010778 89-15\MBADE JAMBS N\OCT 08\HANGAR 148.00 10.22.08 Payment 081022110910 00010743 1-30\SAPPHIRE VISTAS LLC\OCT 08\HAN 148.00 10.24.08 Payment 081024091821 00011156 1-15\HALL ROBERT\NOV 08\HANGAR #6 72.21 10.24.08 Payment 081024091821 00011156 1-15\HALL ROBBRT\NOV 08\HANGAR #12 75.79 10.28.08 Payment 081028091547 00011168 1-17\SCHMEISER ROSS\NOV 08\HANGAR 204.00 10.28.08 Payment 08102BD91547 00011242 1-18\ADVANCED INFONBHRING\PAYMENT 110.00 10.29.08 Payment 081029092834 00011162 1-12\HALL DAN\NOV 08\HANGAR 127 148.00 10.30.08 Payment 081030095357 D0009904 1-24\ZIMMBRMAN GREG\JUL 08\HANGAR 10.32 10.30.08 Payment 081030095357 00009904 1-24\ZIMMBRMAN GREG\JOL 08\HANGAR 10.32 10.30.08 Payment 081030095357 00009904 1-24\ZIMMBRMAN GREG\JOL 08\HANGAR 11.68 10.30.08 Payment 081030095357 00009904 1-24\ZIMMBRMAN GREG\JUL 08\HANGAR 11.68 10.30.08 Payment 081030095357 00010701 1-23\ZIMNBRMAN GRBG\OCT 08\HANGAR 148.00 10.30.08 Payment 081030095357 00010701 1-23\ZIMNERMAN GRBG\OCT 08\HANGAR 148.00 10.30.08 Payment 081030095357 00010701 1-23\ZIMMBRMAN GRBG\OCT 08\HANGAR 168.00 10.30.08 Payment 081030095357 00010701 1-23\ZIMMBRMAN GREG\OCT 08\HANGAR 168.00 10.30.08 Payment 081030095357 00010713 1-19\NE IA PHYS THBRPY ASSOC\OCT 08 198.00 10.30.08 Payment 081030095357 00010713 1-19\NE IA PHYS THBRPY ASSOC\OCT 06 174.00 10.30.08 Payment 081030095357 00011161 1-22\ZIMMBRMAN GREG\NOV 08\HANGAR 148.00 TRID: 11.07.08 12:29:01 Iowa City General Ledger System Revenues Detail FY 2009 Detail Reporting For the period 10.01.08 to 10.31.08 Trans Date Trans Type Report# Source Description 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) 382200 Building/Room Rental (CONTINUED) 10,30.08 Payment 081030095357 00011161 1-22\ZIMMBRMAN GREG\NOV 08\HANGAR 10.30.08 Payment 081030095357 00011161 1-22\ZIMMBRMAN GREG\NOV 08\HANGAR 10.30.08 Payment 081030095357 00011161 1-22\ZIMMBRMAN GREG\NOV 08\HANGAR 10.30.08 Payment 081030095357 00011247 1-16\POLASEI MICHAEL\NOV 08\HANGAR 10.31.08 Payment 081031090910 00011171 1-9\LACINA DAVB\NOV 08\HANGAR #57 10.31.08 Payment 081031090910 00011205 1-10\DOWNES 6 ASSOCIATES\NOV 08\HAN 10.31.08 Payment 081031090910 00011223 1-3\LUST GARY\HOV 08\HANGAR #4 10.31.08 Payment 081031090910 00011223 1-3\LUST GARY\NOV 08\HANGAR #21 Total Building/Room Rental 381200 Vending Machine Comm 10.20.08 Old Sys Total Vending Machine Comm 384900 Other Commissions 10.08.08 Old Sys 10.31.08 Old Sys Total Other Commissions 393120 General Levy 10.31.08 Journal Total General Levy 081021010008 10203047\AMBRICAN BOTTLING\VENDING 081009010007 10083045\NBWTON HOME OIL CO\GAS COM 081103010011 10313011\NEWTON HONE OIL CO\GAS CON 081027180313 007217 Airport Prop Tx Supp\Oct Budgeted T Debit Page: 3 Credit 148.00 168.00 168.00 148.00 198.00 168.00 141.00 148.00 ------------ ------------ 17125.00 10.80 ----------------------- 10.80 2554.60 2453.60 ----------------------- 5008.20 10833.33 ----- ------------ 10833.33 ------------ -------- Total Airport Airport Operations 33216.26 TRID: 11.07.08 12:29:01 Iowa City General Ledger Systea Revenues Detail FY 2009 Detail Reporting For the period 10.01.08 to 10.31.08 Trans Date Trans Type Report# Source Description Debit ----------- ---------- ------------ -------------------------------------------............ 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) Total Airport Page: 4 Credit• 33216.26 TRID: 11.07.08 12:29:01 Trans Date Trans Type 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) ttt GRAND TOTAL ttt Iowa City General Ledger System Revenues Detail FY 2009 Detail Reporting For the period 10.01.08 to 10.31.08 Report$ Source Description --------- -------- -------------------- - -- Page: 5 Debit Credit - ------------ ------------ ------------ 33216.26 ------------ ------------ ------------------------ U.S. Department of Transportation Central Region 901 Locust Federal Aviation Iowa, Kansas, Kansas City, Missouri 64106 Administration Missouri, Nebraska (e16) 929-2600 October 2, 2008 Mr. Michael Tharp Operations Manager City of Iowa City 1801 Riverside Drive Iowa City, IA 52246 Dear Mr. Tharp: Iowa City Municipal Airport Potential AIP No. 3-19-0047-17 Initiation of Work for Proposed Project This is written confirmation of our phone conversation on October 02, 2008. As discussed the project listed below is being considered for funding under the Airport Improvement Program (AIP) in fiscal year 2009. Rehabilitate Runway 07/25 and 12/30 This work is identified on an approved Airport Capital Improvement Program (ACID) data sheet on file with our office, and the federal share is estimated to be $2,870,758; of this amount $626,103 is discretionary funding and $2,094,655 is state apportionment. The discretionary funding may be revised due to future funding limitations. The FAA cannot guarantee when or if discretionary funds will be available for your project. We recommend that you include a base bid that could be funded with your available entitlement funds and an add alternate that could be funded if adequate discretionary funds become available. Please review your estimate of total project cost (design, bidding, construction observation, construction and administration). If your current project estimate results in the need for a greater federal share contact the FP.P_ Airport Planning Engineer in our office to determine whether additional funding may be available or whether you need to adjust the project scope to match the funds available. You must contact me prior to solicitation of bids to verify the status of the discretionary funds. We caution you that this letter does not represent an official notification that your location has or will receive Federal funding. The official notification of Federal funding will be the congressional release of funds. To ensure efficient distribution of limited AIP funds we are striving to issue all grants based upon bids. Since discretionary funds are limited, there is no guarantee that your project will receive the requested discretionary funding. Projects that are ready to bid will significantly improve their chance of competing for discretionary funds. We encourage you to initiate actions requiring long lead times to avoid unnecessary delays later in the project, e.g. selection of engineering consultant, preparation of plans & specifications and getting project ready to advertise for bids. As discussed on the phone it is our understanding that you will adhere to the following project schedule: Engineering Contract Executed ASAP 95% Plans & Specifications 02/O1/09 Ready to Advertise 03/15/09 Failure to follow this schedule could jeopardize availability of funds for this project. Since your initiation of work is based upon a planned program please note that: ♦ The project being considered is as described on the approved ACID data sheet. Any additional work added to the project must be coordinated with the FAA. Work items incorporated into the plans and specifications not included on the ACID data sheet may not be eligible for FAA funding. ♦ Only AIP eligible expenses for work associated with projects ultimately placed in a Grant are reimbursable, e.g. engineering expenses, administration costs. As usual, only those expenses determined to be necessary and reasonable will be eligible for reimbursement. ♦ The official and public notification that the FAA has allocated funds for a project at your location will be the congressional release. It is very important that ALL work performed prior to Congressional release, such as solicitation for professional services is portrayed to the public as a sponsor initiative. ♦ In order to ensure future eligibility for federal participation, any work performed prior to receipt of a Grant must be in accordance with all applicable FAA standards and requirements. Although funds have not been officially allocated for this project, we encourage you to coordinate with the FAA in the same manner as if the project was already funded. This coordination will help prevent misunderstandings about eligibility of work performed. ♦ Contact Ms. Jackie Baker at (425) 227-2097 as soon as possible to verify the status of your Disadvantaged Business Enterprise (DBE) program. ♦ Forms and detailed information regarding the Grant process can be found on the FAA Central Region Airports Division web site at hq://www faa og v/gWorts airtraffic/aiiports/regionalguidance/central/. The link "AIP Sponsor Guide" provides detailed guidance regarding the AIP program. Under Airport Resources are links to electronic copies of all instructions, certifications and forms needed to administer AIP projects. We recommend that you proceed as necessary to be ready to advertise by 03/15/09. Failure to meet the proposed date could jeopardize the inclusion of your project in the upcoming Alp FY 2009 program. It is your responsibility to manage the project to assure that schedule dates are met. If you have any questions please contact me at (816) 329-2629 or via email at donald.w.harper@faa.gov. Sincerely, amk-v U.-"/ Donald W. Harper State Airport Engineer (IA)