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Home My WebLink About02-09-2006 Airport Commissiona IOWA CITY AIRPORT COMMISSION MEETING AGENDA AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE IOWA CITY, IOWA THURSDAY, FEBRUARY 9, 2006 - 6:45 P.M. 1. Determine Quorum 2. Approval of Minutes from January 12, 2006 and January 23, 2006 meetings 3. Public Discussion - Items not on the agenda 4. Items for Discussion/Action: A. Parcel of Land: Parcel No. 1020177001 (the "Hagen parcel" located on Highway 1 between land owned by Patricia Wade and Ann Hargrave) B. Runway 07 Project - Earth Tech C. T Hangars -Consider resolution awarding contract and authorizing the chairperson to sign and the secretary to attest a contract for construction of the project to repair the floors in Hangars Band C D. Aviation Commerce Park E. Airport "Operations": Strategic Plan -Implementation; Budget; and Airport Management F. Kim Brogan Agreement G. Subcommittees' Reports 5. Chairperson's Report 6. Commission Members' Reports 7. Staff Report 8. Set next regular meeting for March 9, 2006 at 5:45 p.m. 9. Adjourn City of Iowa City MEMORANDUM TO: Airport Commission FROM: Susan Dulek, Assistant City Attorney DATE: February 2, 2006 RE: "Comment" on Agenda Items for February 9, 2006 meeting Agenda Item 4A: Former Hagen Parcel Just a reminder that the Commission does not have the authority to sell land. If the Commission would like to sell this parcel, the Commission would make a recommendation to City Council to that effect that would include the proposed buyer and sale price. Agenda Item 4B: T-Hangar Floors Bids are to be opened on February 6. As a result, I do not have a copy of the bid tab for you or Earth Tech's (Earth Tech is the Commission's consultant on this project) recommendation. Under Iowa law, the bid must be awarded to the "lowest responsible bidder." I will have those documents for you at the meeting. If you have questions about this matter, please donot hesitate to contact me. Copy to: Michael Tharp MINUTES DRAFT Iowa City Airport Commission January 12, 2006 Iowa City Airport Terminal — 5:45 PM Members Present: Randy Hartwig, Chair; John Staley; Dan Clay; Howard Horan Members Absent: Greg Farris Staff Present: Sue Dulek, Michael Tharp Others Present: Harry Wolf, Jack Young, Michelle Robnett, Ron Duffe, Rick Mascari, Kim Brogan, Rob Nichols DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:47 PM. RECOMMENDATIONS TO COUNCIL: APPROVAL OF MINUTES FROM DECEMBER 8, 2005 MEETING: Chairperson Hartwig asked if there were any additions or changes to the above -named minutes. Staley moved to accept the minutes of the December 8, 2005 meeting as written; seconded by Horan. Motion passed 3-0; Farris absent. PUBLIC DISCUSSION: Rick Mascari addressed the Commission. He asked if he could, at his own expense, insulate his hangar. He explained the procedure that he would like to use and answered the members' questions. Hartwig noted that this item would be added to a future agenda so they can then give him a decision. Jack Young with the Big Kids' Toy Show addressed the Commission. He stated that they are working on getting sponsors lined up for the upcoming program, and that they should know by the February meeting where they are with this. ITEMS FOR DISCUSSION/ACTION: A. Runway 07 Project — Earth Tech -- Dave Hughes of Earth Tech was unable to attend this evening's meeting, according to Chairperson Hartwig. He stated that there is not much to report, other than the work on the culvert is continuing. He also stated that they received a letter from the F.A.A. that basically stated that they could go ahead with the plans that are in place for the coming year, which amounts to grading work and a continuation of the construction, surveys, etc. B. Aviation Commerce Park — a. Update — Harry Wolf addressed the Commission. He stated that not much has changed since last month — developers are slowly planning the Wal-Mart project, doing what they can until court hearings have taken place. He also stated that the listing with Iowa Realty Commercial is up for renewal at this time and they are requesting a one-year extension. Members asked questions of Wolf regarding interest in the property. b. Consider a resolution extending the listing agreement with Iowa Realty Commercial to sell and/or lease property in Aviation Commerce Park — Horan moved to consider the resolution as stated; seconded by Staley. Motion passed 3-0 on a roll call vote; Farris absent. C. Airport "Operations": Strategic Plan — Implementation; Budget; and Airport Management — Hartwig noted that next month he is going to meet with the Economic Development group from the City. He stated that if any of the members wanted to join them on February 18`h, to let him know. Hartwig also noted the upcoming budget meeting with the City Council, and stated that he would get more information to the members on dates, times, etc. Hartwig stated that they will be asking for money in the budget for the parking lot repairs and asked members what they thought of having pictures of the areas that need attention. Hartwig noted that he has been reviewing the applications received so far for the job opening and has been impressed so far. D. T Hangars — Consider a resolution setting a public hearing on plans and specifications for repair to the floors in Hangars B and C — Tharp noted that the project is expected to take 75 days. The members discussed a date and time for this public hearing. Horan moved the resolution to set the public hearing for January 23, 2006, at 7:30 A.M.; seconded by Staley. Motion passed 3-0 on a roll call vote; Farris absent. E. Kim Brogan Agreement — Kim Brogan addressed the Commission. She stated that she would like to respond to the letter she received after last month's meeting in order to clear up a "miscommunication." She stated that she is no longer able to give ground school lessons on the same scale as previously, due to accepting a new position. She also gave them some background on the pipes that froze and broke recently, as well as furnace problems. She questioned the Commission as to why she was charged rent for two months when she was no longer in the building. Hartwig noted that one concern is the lease for that space, and he also noted that he did not feel that he was giving her an okay to stop her lease when he spoke with her earlier. Hartwig reiterated that the Commission would be willing to work with her, but that they could not just let her "leave" her lease as she did. Clay asked if she had a specific solution to ending her lease, and stated that the members would definitely be willing to work with her, but that the concern is the broken lease. The discussion continued with Brogan and members discussing her request to break her current lease and to then do business at the Airport, in a different location. Horan asked questions about the furnace and why it was not functioning properly. (TAPE ENDS) Horan asked for some type of financial solution to breaking this lease. The discussion continued with Clay bringing up the issue of accountability on Brogan's part and stated that the Airport has to be able to recoup their loss on the deal. Clay stated that he also feels that Brogan needs to propose some type of agreement that is amenable to both of them. Brogan stated that she feels that her business has contributed to the Airport's increase in activity, and that this should be a positive factor. Tharp noted that with flight instruction, there is an expectation that this would be open at least five hours per day. Hartwig asked if there is always someone around, and Brogan stated that there are other instructors available if she is not, and that they have a sign-up sheet for customers to leave their name and phone number when everyone is busy. The Commission discussed the fact that they helped her to get started in her endeavor and that they cannot just let her walk away from her contract, especially since she still wants to do business on the Airport grounds. Ron Duffe commented concerning the costs Jet Air pays to the airport for the flight instruction service they provide. Staley moved that Horan and Tharp form a subcommittee and that they entertain whatever proposal Brogan submits and that they act on behalf of the Commission, or they reject it and come to some other agreement with Brogan; seconded by Horan. Motion passed 3-0; Farris absent. F. Judgment against Rob Nichols — Dulek noted that Nichols had to leave. She stated that there are two options: the Commission could vote on his offer; or it could be deferred until February's meeting. Hartwig asked Dulek to give the members some background on this. In 2001, Nichols signed a long-term lease agreement, which he subsequently broke, and the Judge in the case gave a judgment of $8,982.72 in rent, plus interest, which now brings his total to $11,448.66. He is offering to settle this for just over half that amount. Dulek gave the members some pros and cons on accepting Mr. Nichols' offer. Hartwig moved to accept the offer as stated; seconded by Horan. Motion passed 3-0; Farris absent. G. Subcommittees' Reports —None. CHAIRPERSON'S REPORT: Hartwig noted that the main thing he wanted to mention was the upcoming budget talks with the City. Horan asked that Hartwig email the members with the date and time of this. COMMISSION MEMBERS' REPORTS: Horan stated that he left a voicemail with the new city council member and he will keep the members up to date. STAFF REPORT: Tharp discussed the Commission's project list and shared a copy with the members, stating that he would like to post it in several spots throughout the Airport. Members briefly discussed the projects. SET NEXT REGULAR MEETING FOR: February 9, 2006, at 5:45 P.M. ADJOURN: Meeting adjourned at 7:15 P.M. 10 Airport Commission ATTENDANCE RECORD YEAR 2006 (Meeting Date NAME TERM EXP. 1/12 2/9 Daniel Clay 3/1/08 --- Randy Hartwig 3/1/09 X Greg Farris 3/1/07 O John Staley 3/1/06 X Howard Horan 3/1/08 X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member MINUTES DRAFT Iowa City Airport Commission January 23,2006 Iowa City Airport Terminal — 7:30 AM Members Present: Randy Hartwig, Chair; Greg Farris; Howard Horan; John Staley Members Absent: Dan Clay (Advisory Member) Staff Present: Sue Dulek, Michael Tharp Others Present: Ron Duffe, Jet Air DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 7:38 AM. RECOMMENDATIONS TO COUNCIL: None. ITEMS FOR DISCUSSION/ACTION: A. T-Hangars-Project to repair the floors. Hartwig opened the public hearing on plans, specifications, form of contract, and estimate on cost for the construction to repair the floors in Hangars B and C. No public comment was received and the public hearing was closed. Farris moved the resolution approving plans, specifications, form of contract, and estimate on cost for the construction to repair the floors in Hangars B and C, establishing amount of bid, directing the City Clerk to publish advertisement for bids, and fixing time and place for receipt of bids. Staley seconded the motion. Tharp stated that it is a 75-day project. Resolution No. A06-3 passed 4-0 roll call vote. B. Rick Mascari Lease. Commissioners consented to allow Rick Mascari to insulate his hangar at his cost. C. Kim Brogan Agreement and Sublease. Horan and Tharp updated the Commission on discussions with Kim Brogan about possibly terminating her space agreement and subleasing space from another tenant. Horan stated that the ball is in her court to make an offer to the Commission. ADJOURN: Meeting adjourned at 7:45 A.M. Chairperson Date Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319)356-5030 RESOLUTION NO. RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE CHAIRPERSON TO SIGN AND THE SECRETARY TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE 44AN&A-R Ft-C'O K PROJECT. WHEREAS, of has submitted the lowest responsible bid of $ for construction of the above -named project. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION, THAT: The contract for the construction of the above -named project is hereby awarded to subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Chairperson is hereby authorized to sign and the Secretary to attest the contract for construction of the above -named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this day of ATTEST: SECRETARY airpoftld documents/awrdcon.doc 20 CHAIRPERSON Approved by City Attorney's Office City of Iowa City — Airport Revenue & Expenditures Fiscal Year 2006 through January, 2006 REVS: 02.02.06 15:42:17 Page: 1 Iowa City General Ledger System Airport Revenue FY 2006 Revenue Reporting - For the period 01.01.06 to 01.31.06 Estimated YTD Period -------------------------------------------------------------------- Account Revenue Revenue Revenue Remainder 363220 Sale Of Autos ------------ ------------ ------------ 12554.38 ------------ -12554.38 ------ 369100 Reimb Of Expenses 9596.36 -9596.36 381100 Int. On Investments 738.44 -738.44 382100 Land Rental 41948.00 16046.20 353.92 25901.80 38.25 382200 Building/Room Rental 160756.00 111078.56 17380.03 49677.44 69.10 384200 Vending Machine Comm 40.00 50.40 7.20 -10.40 126.00 - 384900 Other Commissions 10382.00 6559.40 200.00 3822.60 63.18 393120 General Levy 112000.00 55999.98 56000.02 50.00 GRAND TOTAL *** ------------ -- 325126.00 --------- ---- 212623.72 ------- 17941.15 ------------ 112502.28 ------ 65.40 EXPE: 02.02.06 15:41:44 Page: 1. Iowa City General Ledger System Airport Expenditures FY 2006 Expense Reporting For the period 01.01.06 to 01.31.06 YTD Period ------------------------------------------------------- Account Appropriated ------------ Expenditures Expenditures Encumbrance Balance % Used 411000 Perm. Full Time 80790.00 ------------ 20335.90 ------------------------ ------------ 2774.88 60454.10 ------ 25.17 413000 Temporary Employees 8135.00 910.00 -8135.00 414100 Overtime Wages 710.64 -710.64 414500 Longevity Pay 1050.00 1050.00 100.00 421100 Health Insurance 14921.00 1953.78 12967.22 13.09 421200 Dental Insurance 616.00 140.04 475.96 22.73 421300 Life Insurance 266.00 108.00 158.00 40.60 421400 Disability Insurance 565.00 126.72 21.12 438.28 22.43 422100 Fica 6181.00 2327.08 283.81 3853.92 37.65 423100 Ipers 4645..00 1513.69 213.32 3131.3.1 32.59 424500 Monthly Cellular/PCS 187.50 25.00 -187..50 431010 Filing Fee 58.00 -58.00 432020 Annual Audit 187.00 187.00 432050 Appraisal Services 800.00 800.00 432060 Consultant Services 3000.00 7766.89 -4766.89 258.90 432070 Management Services 10000.00 9000.00 9000.00 1000.00 90.00 433030 Long Distance Serv. 67.00 9.52 57.48 14.21 435051.Wireless Phone Serv. 8.00 8..00 435055 Postage 10.00 10.00 435060 Legal Publications 86.00 10.08 75.92 11.72 436030 Transportation 600.00 1000.00 -400.00 166.67 436050 Registration 665.00 665.00 436060 Lodging 875.00 875.00 436080 Meals 250.00 250.00 437010 Comp. Liability Ins. 9444.00 7798.00 1646.00 82.57 437020 Fire & Casualty Ins. 14333.00 9748.64 - 4584.36 68.02 437030 Worker's Comp Ins. 306.00 70.00 236.00 22.88 437200 Loss Reserve Payment 5000.00 5000.00 438010 Stormwater Utility Charges 3699.14 -3699.14 438030 Electricity 13139.00 11666.52 256.83 1472.48 88.79 438070 Heating Fuel/Gas 5265.00 2079.46 1202.48 3185.54 39.50 438080 Sewer Utility Charge 1311.00 1120.55 190.45 85.47 438090 Water Utility Charge 1456.00 749.82 706.18 51.50 439030 Testing Services 1284.00 1270.20 13.80 98.93 439060 Other Prof Services 777.00 777.00 EXPE: 02.02.06 15:41:44 Page: 2, Iowa City General Ledger System Airport Expenditures FY 2006 Expense Reporting For the period 01.01.06 to 01.31.06 YTD Period ----------------------------------------------------- Account Appropriated Expenditures ------------ Ex penditures xp--------- Encumbrance Balance & Used 441010 Vehicle Repairs and Maintenance ------------ 1363.00 700.37 ------------------------ ------------ 662.63 ------ 51.38 442010 Bldg. Rep. & Maint. 2307.00 460.33 27.74 1846.67 19.95 442020 Repair Of Structure 544.00 544.00 442030 Repair of Heating Equip 1504.00 1002.50 501.50 66.66 442040 Repair of Cooling Equip 1460.00 1460.00 442060 Repair of Electric/Plmbg 450.00 1156.50 1087.50 -706.50 257.00 443010 Equip. Rep. & Maint. 133.00 133.00 443050 Radio Equipment Rep. 98.00 97.56 .44 99.55 443060 Telecom Equip. Rep. 73.00 73.00 443080 Other Repair & Maint 8725.00 3330.01 39.85 5394.99 38.17 445060 Laundry Service 766.00 491.08 274.92 64.11 445070 Equipment Service 807.00 518.00 74.00 289.00 64.19 445140 outside Printing 266.00 29.02 236.98 10.91 445230 Technical Services 2477.00 1575.84 277.14 901.16 63.62 446100 City Attorney Chgbck 2887.00 2647.84 239.16 91.72 446130 ITS-PC/Peripheral Support 535.00 475.00 60.00 88.79 446140 ITS -Computer Replacement Chargeb 82.00 446160 ITS-Network/Internet Charge 360.00 360.00 82.00 446200 Photocopying Chgback 462.00 81.12 380.88 100.00 17.56 446220 Phone Service - Department Charg 328.32 -328.32 446230 Long Distance Chargeback 5.00 446300 Phone Equipment/Line Charge 1495.00 390.00 5.00 1105.00 26.09 446320 Mail Chargebacks 322.00 232.51 89.49 72.21 446350 City Vehicle Repl. 12000.00 6007.80 5992.20 50.07 449060 Dues & Memberships 361.00 150.00 150.00 211.00 41.55 449120 Equipment Rental 100.00 -100.00 449140 Tools & Equip. Rent. 1480.00 35.00 1445.00 2.36 449280 Miscellaneous Expense 300.00 449360 Interest Expense 49728.00 -300.00 452010 Office Supplies 120.00 49728.00 454020 Subscriptions 193.00 1816.83 120.00 -1623.83 941.36 454040 Books, Mag., Newspap 3.00 18.95 -15.95 631.67 455100 Misc Peripherals 71.00 71.00 461040 Ag Chemicals 487.00 137.77 349.23 28.29 461050 Ag Materials 13.00 13.00 EXPE: 02.02.06 15:41:44 Account 462020 Minor Sanitation Equip. 462030 Sanit. & Ind. Supp. 465050 Other Fuels 465060 Grease & oil 465070 Other Lubricants 465080 Fluids Gases & Other 466020 Lumber/hardware 466030 Paint & Supplies 466040 Plumbing Supplies 466050 Electrical Supplies 466060 Bldg. & Improv. Mat. 466070 Bldg. & Const. Supp. 467020 Minor Equip. Rep Mat 467100 Auto & Light Truck 467140 Snow Removal Equip. 467160 General Equipment 468030 Asphalt 468050 Sand 469040 Traffic Ctrl. Improv 469190 Tools & Minor Equip. 469260 Fire Ext. & Refills 469320 Misc Supplies 473010 Contracted Improv. 473020 Non -contracted Impr. 490190 Interfund Transfers Out- *** GRAND TOTAL *** Page: 3, Iowa City General Ledger System Airport Expenditures FY 2006 Expense Reporting For the period 01.01.06 to 01.31.06 YTD Period -- -- Appropriated ------------ Expenditures Expenditures Encumbrance ------------------------ Balance % Used ------------------------ 4.15 -4.15 ------ 289.00 194.93 94.07 67.45 2061.00 1935.66 125.34 93.92 85.00 85.00 32.97 -32.97 17.99 -17.99 153.00 153.00 235.00 235.00 47.00 51.57 -4.57 109.72 540.00 141.76 398.24 26.25 59.00 59.00 583.00 539.82 43.18 92.59 55.00 55.00 108.00 108.00 149.00 149.00 8.00 8.00 274.23 -274.23 42.00 42.00 903.00 4629.00 -3726.00 512.62 103.00 332.83 -229.83 323.14 108.00 108.00 480.00 480.00 10000.00 537.24 9462.76 5.37 3000.00 3000.00 Fu 35712.00 ------------ 42720.00 ------------ -7008.00 119.62 324194.00 ------------ ------------ ------------ 166489.67 16343.67 157704.33 ------ 51.35