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Home My WebLink About04-13-2006 Airport CommissionIOWA CITY AIRPORT COMMISSION MEETING AGENDA AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE IOWA CITY, IOWA THURSDAY, APRIL 13, 2006 - 5:45 P.M. Determine Quorum 2. Approval of Minutes from February 9, 2006 meeting 3. Public Discussion - Items not on the agenda 4. Items for Discussion/Action: A. Parcel of Land: Parcel No. 1020177001 (the "Hagen parcel" located on Highway 1 between land owned by Patricia Wade and Ann Hargrave) (Discussion to be at 6pm) B. Airport Zoning Ordinance C. FAA/IDOT Projects - Earth Tech — David Hughes a. Runway 7/25 i. Consider resolution setting a public hearing for the plans, specifications, form of contract, and estimate on cost for the construction of "Phase 2 Project" within the Runway 7125 Runway Extension Project to grade the area for runway extension. ii. Update b. Taxi -lane North Tee's c. ASOS Relocation D. Eastern Iowa Big Kids Toy Show E. Aviation Commerce Park F. Airport "Operations": Strategic Plan -Implementation; Budget; and Airport Management G. Subcommittees' Reports H. Chairperson's Report 6. Commission Members' Reports 7. Staff Report 8. Set next regular meeting for May 11, 2006 at 5:45 p.m. 9. Adjourn MINUTES DRAFT Iowa City Airport Commission March 9, 2006 Iowa City Airport Terminal — 5:45 PM Members Present: Randy Hartwig, Chair; John Staley; Howard Horan; Greg Farris, Janelle Rettig Staff Present: Sue Dulek, Michael Tharp Others Present: David Hughes, Jay Honeck, Harry Wolf, Ron Duffle DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:48 PM. RECOMMENDATIONS TO COUNCIL: ELECTION OF OFFICERS: Hartwig opened nominations for Chair of the Airport Commission. Staley nominated Randy Hartwig for this position. Horan gave some history on how the Airport Commission handled this in the past, stating that they tried to rotate who was in the Chair position every year. The members discussed how it has come about that Hartwig has been in the Chair position for going on three years. Staley moved to nominate Hartwig for Chair of the Airport Commission; seconded by Farris. Motion passed 4-0; Hartwig abstaining. Hartwig opened nominations for Secretary of the Airport Commission. Horan nominated Greg Farris for this position. Horan moved to nominate Farris for Secretary of the Airport Commission; seconded by Staley. Motion passed 4-0; Farris abstaining. APPROVAL OF MINUTES FROM FEBRUARY 9, 2006, MEETING: Chairperson Hartwig asked if there were any additions or changes to the above -named minutes. Hartwig asked David Hughes for clarification on Item B, about halfway down, where it says, `Hughes also spoke about the survey that they have been waiting for the F.A.A. to give their,' stating that it should be, `...to give their review on the initial work.' Hartwig also noted that under Chairperson's Report, where he mentioned the Iowa Public Airport Association of which "they" are a member — this should state, "the Commission is a member." Also, where it states "the upcoming show," that it was not a show but a meeting with legislators. Staley moved to accept the minutes of the February 9, 2006, as amended; seconded by Hartwig. Motion passed 4-0; Rettig abstaining. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: A. FAA/IDOT Projects —Earth Tech —David Hughes — 1. Runway 7/25 — Hughes stated that since the last meeting, the contractor completed the concrete work on the box culvert and has started backfilling of the box. Hughes stated that it looks good, and the second phase is in the works. Members asked various questions regarding the upcoming construction season. Hughes stated that along the same lines of the 7/25, there is an approved contract for the 405 surveys, the construction surveys. They have also secured the aerial mapping company. The discussion continued with members asking Hughes questions about time frames and progress to date, as well as what can be expected. 2. Taxi -lane North Tee's — Hughes stated that Earth Tech will be continuing the design phase for the pavement rehabilitation. 3. ASOS Relocation — Hughes discussed the impacts of the F.A.A. study and the relocation of ASOS. He states they have been working with the F.A.A. on this to start the process of relocation. They hope to get this out to the triangle area of the field. Hartwig also brought up the Mormon Trek issues, and the original thought that the runway closure would have to occur before the extension construction can begin. He states that this will be approximately the first of August. Rettig asked about the closure of the runway, and Hartwig responded to her questions, giving a brief history of the Airport's plans. 4. Hangar B & C Floors — Hughes explained that the previously installed slabs would have to be removed after all. He initially thought that the repair could be done without removing them but water drains to the rear and so they need to be removed. This will increase the cost by $13,500 and that there is sufficient funds in the grant to pay for this additional cost. Horan moved to approve the change to the order for the Hangar B & C floor project; seconded by Staley. Motion passed 5-0. B. Eastern Iowa Big Kids Toy Show — Hartwig noted that Clay had asked him to put this on the agenda, but Clay was unable to attend this evening's meeting. Honeek gave a brief summary of the event and stated they are still getting sponsors. C. Aviation Commerce Park — Harry Wolf from Iowa Realty was present to speak to the members about the status of the Wal-Mart sale and the ensuing lawsuits. He brought up the topic of selling versus leasing. Wolf addressed the marketing aspect of the Commerce Park and members discussed how they would like to proceed. Hartwig asked the members for their input, and asked Wolf what he needs from them to proceed with marketing more aggressively. Questions were asked of Wolf, in regards to the current market and what his thoughts are in regards to leasing versus selling. Rettig stated that she would like to see this land either sold or leased, as soon as the Wal-Mart deal is decided, so they can clear their debt and stabilize the budget. ('TAPE ENDS) Wolf stated that he would report back to the members at upcoming meetings what type of requests he receives on this property. D. Airport Operations: Strategic Plan -Implementation; Budget; and Airport Management — Hartwig stated that one of the members of the Commission should attend the next City Council meeting. Horan volunteered to do this. Hartwig then discussed the budget, addressing the month of February. He addressed several lines in the budget: reimbursement of expenses; other commissions; personnel. Rettig asked questions regarding Jet Air and other's contracts, and Hartwig responded. Hartwig also addressed the high electricity charge, which he stated that he had Tharp check into. Tharp found out that this was an accounting error. Staley asked about the sewer utility and water utility charges, and explained how these are internal expenses within the City. Hartwig gave Rettig some quick background information on a couple of other line items, as well. Hartwig stated that he had met with Deb Mansfield at the City and that perhaps it would be a good idea for the Airport Commission members to meet with her to go over the budget and answer any questions they may have. He stated that he would meet with Tharp and set something up. Rettig asked about previous minutes where the Airport Commission discussed sending Tharp to some future training. Hartwig noted that the members agreed to sending him, at that meeting. E. Corporate Hanger Contract — Don Gumett — Consider a resolution approving a three-year lease for Corporate Hangar #34 — Tharp noted that Gumett's lease expired technically at the beginning of the month, and that they have negotiated a preliminary agreement for the Commission's approval. He explained that the rent would essentially increase $20.00 per month. This lease would be effective March 1, 2006 through February 28, 2009. Members asked Tharp questions regarding Gumett's previous lease and Tharp responded. Rettig moved to consider Resolution A06-05 approving a three-year lease for Corporate Hanger #34; seconded by Horan. Resolution approved on a 5-0 vote. F. Kim Brogan Agreement — Horan stated he had received a message from Brogan. She indicated that she would continue with the lease as written until its expiration in May. Brogan expressed interest in continuing to rent the United Hangar, on a monthly basis after the current agreement expired. G. Subcommittees' Reports — Farris stated he took some pictures for the airport regarding the flooring project. Hartwig noted some distress in the runway pavement, Hughes commented he was going to speak with the FAA to inquire regarding funds for repair work. Farris noted, he and Tharp are still working on the wireless connection. Farris noted he was going to bring in a computer for the room and test it. H. Chairperson's Report — Hartwig welcomed the new commissioner, Rettig. Hartwig noted a change in a towel system for the restrooms, to make them cleaner. COMMISSION MEMBERS' REPORTS: Horan inquired regarding the discussions of the Hagen parcel. Dulek responded that the appraisal was complete but a question regarding an easement had come up. That issue has now been resolved and that offers to buy and lease should be ready for consideration by the next meeting. Rettig distributed some pamphlets regarding contact information for the elected officials which is made by the Library. STAFF REPORT: Tharp noted he had returned from the Iowa Public Airport's Association Day on Hill event. He noted the main topics of discussion were funding levels, and a dedicated source of funding. SET NEXT REGULAR MEETING FOR: April 13, 2006 @ 5:45 P.M. ADJOURN: Meeting adjourned at 8:46 P.M. a Airport Commission ATTENDANCE RECORD YEAR 2006 rnaaawno narel NAME TERM EXP. 1/12 2/9 3/9 A Daniel Clay 3/1/08 -- - - Randy Hartwig 3/I/09 X X X Greg Farris 3/1/07 O X X John Staley 3/1/06 X X X Howard Horan 3/1/08 X X X Janelle Rettig 3/1/12 --- — X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting — = Not a Member 5 r i March 23, 2006 Mr. Robert N. Downer Meardon, Sueppel & Downer 122 S. Linn Street Iowa City, IA 52240-1830 Mr. Ronald and Ms. Patricia Wade 1005 Fairchild Iowa City, IA 52245 Mr. Richard Blum Howard R. Green Co. 8710 Earlhart Lane SW Cedar Rapids, IA 52204 In re: "Hagen" Parcel Greetings: Mr. Craig N. Willis Willis & Willis P.O. Box 143 Iowa City, IA 52244-0143 Because all of you have expressed an interest in what we at the City refer to as the "Hagen" parcel, enclosed please find copies of the following: I. Ad that will appear in the Press -Citizen on March 24, 25, and 26, 2006; and 2. Information packet referred to in the ad, namely a memorandum from the Commission dated March 23, 2006 with attachments. If you have questions, please do not hesitate to contact me. Sincerely, Susan Dulek Assistant City Attorney Enc. Copy to: Airport Commission Mike Tharp 410 EAST WASHINGTON STREET • IOWA CITY, IOWA 52240-1826 • (319) 356:5000 • FAX (319) 356-5009 ,J The Iowa City Airport Commission and the C i ty of Iowa C ity a re offering for lease and sale an undeveloped 95 acre parcel (audi- tor parcel no. 2005176) located on the north side of Highway 1 west approximately.) mile east of the intersec- tion of Mormon Trek Blvd. and Highway 1 west and .25 miles and Highway 1 west. Interested lessors and purchasers should submit an offer to pur- chase or offer to lease to the Iowa City Air - Dort Commission, 1801 Iowa City noon on A A packet i additiona e Iling and cial ability, character, experience, skill, business standing and other pub) is interest qual ifications of pro- spective purchasers and lessors to insure that they would be able to comply with contractualtermsin a timely manner. MEMORANDUM TO: Prospective Purchasers and Lessors of Parcel on Highway I FROM: Iowa City Airport Commission RE: FAA requirements and Other Information DATE: March 23, 2006 Below is additional information regarding the sale and lease of the parcel on Highway 1. 1. The Commission intends to discuss the offers at its meeting on April 13, 2006 beginning at 6:00 p.m. at the airport terminal. 2. The Commission has the authority to lease, but not to sell, the parcel. Acceptance of an offer to purchase is contingent on City Council approval. If the Commission decides that it wants to proceed with a sale, it will forward its recommendation to the City Council. The Commission and the City are under no obligation to accept any offer. Attached is a copy of the Plat of Survey. The parcel is 1.34 acres, but the .39 acres within the runway protection zone (RPZ) (auditor's parcel no. 2005175) will not be leased or sold. 4. A copy of the appraisal is available for review at the Iowa City Airport Terminal at the office of the Iowa City Airport Specialist, Mike Tharp, whose telephone number is 356- 5045. The parcel cannot be sold without the permission of the Federal Aviation Administration ("FAA"). The process is referred to as a "release," and the FAA typically releases the property on the following conditions: • Reserve for use and benefit of the public a right of flight for the passage of aircraft in the airspace above the surface of the property to be released and a right to cause noise inherent to the operation of any aircraft used for navigation of flight in the vicinity of the Iowa City Municipal Airport. • Prevent any use of the subject property which would interfere with the landing or taking off of aircraft at the Iowa City Municipal Airport. • Restrict the height of structures, objects of natural growth, and any other obstructions on the property to a height as determined by an FAA airspace review under Federal Aviation Regulation (FAR) Part 77. samm111'kikaxon.J I� PLAT OF SURVEY IN THE NORTHEAST 1/4 OF SECTION 20, TOWNSHIP 79 NORTH[ RANGE 6 WEST OF THE 5TH P.M. CITY OF IOWA CITY. COUNTY OF JOHNSON. STATE OF IOWA OWNER: CITY OF IOWA CITY. IOWA SURVEY REOUESTED BY: CITY OF IOWA CITY. IOWA PARCEL NO. 2005175 AND 2005176 ASSIGNED BY THE JOHNSON CDUNTY AUDITOR'S OFFICE ON DECEMBER 28. 2005 �u a J� I m � ,1• P T I p nI31P V M51 cw1 T-1 �,'/ I5,'.' OMSVRS(i R5i 51K n_ �\. �C� fi 39 1 .w cawrtuw wIl< T �! InvlAli %`� LAC /.i/ Il[1M61P wllc I"n�B IGL.Ef-w lniLAJL _-_L N"D"IIB —" 7Y�--• wJ r5ea p. [y)[n 9EE OET11L OF LOi [IO 241NILIn I3clilc [ N•1OM/F CAP 1n I�QIVui nllIEY�1 �M.P I511E rR n.I•� 1 P r]xn.a LS9sm I N�[m g'SFII IYS[10.1 I LSLI M[IR � ..I. u5avau[ SiP ' SA no ISSO.i)' NL[il" 6L1K1:3 i . ¢------------------ I � n. 0 300 600 900 1200 .ro Po,.[" 1. nVlil�l l:".('1.1 Inn o Sn A[e.r.11un.L.no P.P u e]n SCALE IN FEET NNVS VB'Y 95.1.' SS.93' N.]' P.D.D. IN. 2005975 FKD. 5M' KBASnAI CM FAD MEAR�Lft `LASTIC P.D.O. HJ. CAP ND. am• 2WS116 MB•D]'Si'E FM S5.•.5'.9'E �l PLASTIC CAP W. B16s TIC CAPEW. � 4O8.5o' S M LINE 6 O.S" NS [F COR. IiO. T.' PANCEL 1111+ 111111j IV. N0. TW5116 ;. PTICA. I '•. - STIc CAP M. e1ss PLASTIC CAP M. RCEL ! xD20051is2 . :� a 100.62' 04•44'19'9 SEE NOTE IA. 1 PEST L1I"Eff J THE E 6 py0N Ij;'RI� RO1I ��II i E1 T{� IW'.IIIIlf�11Y�®�I�IdILI��I�®I!W I/ ME IE 171 M.10-i9rtY SJS•15'.1'P 152e.e1' E DOO ID: 02020df<DJDI Noe: % 15n.em' V)OI 15".8 F.DSrded: O2/Om/2DD0 et f0:26:58 AN Fee Anti 612.00 Pear f of f PN[SFJIi JOB[I60O CODIISV Ity Klm PelnteP GOVTItV Necol'deP -E5TENLY ,GMT-PAY R 140. M' IFASUHED LI12 . No. HNY. N0. 1 AND RECORD BK50 PB 195 L-F[m SAI' M9ARIA... CAP 0.61' $B OF CDR. IYr.eT e.rtlfl l+x lAl. W S'" tavnA .0 r•w.l eT� ae var w A✓•.L F"•ml apr.1.N N DETAIL OF LOT ' ,Mlre,nLwa9B. 1.. s1w le+.0 75 ISO 225 300 Erla, O L wanb F1m b IS:ns. •.•.•. e.0 I.6.r,R v.2al SCALE IN FEET SHEET 1 OF 2 ^:" °"e"L' "^^" 6T un ... DESCRIPTION: PARCEL NO. 2005175 A PARCEL OF LAND SITUATED IN THE NORTHEAST 1/4 OF SECTION 20. TOWNSHIP 79 NORTH. RANGE 6 WEST OF THE 5TH PRINCIPAL MERIDIAN. CITY OF IOWA CITY. COUNTY OF JOHNSON. STATE OF IOWA. BEING A PORTION OF THE LAND CONVEYED TO THE CITY OF IOWA CITY. IOWA. BY WARRANTY DEED DATED JULY 21. 1998. AND RECORDED IN THE JOHNSON COUNTY RECORDER'S OFFICE ON AUGUST 6. 1998. IN FILE NO. 003782, BOOK 2552, PAGE 87 AT 2:33 P.M. AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SAID SECTION 20 (FOUND 5/8' REBAR): THENCE SOUTH DO- (DEGREES) 1G' (MINUTES) 49' (SECONDS) WEST (ASSUMED BEARING FOR THE PURPOSE OF THIS DESCRIPTION) ON THE EAST LINE OF THE NORTHEAST 1/4 OF SAID SECTION 20. A DISTANCE OF 378.03 FEET 1377.50 FEET RECORD) TO THE CENTERLINE OF THE SOUTHWEST BOUND LANE OF HIGHWAY NO. 1) THENCE SOUTH 35.15'41' WEST. 1.528.81 FEET (1,529.80 FEET RECORD) TO THE EASTERLY MOST CORNER OF SAID LAND CONVEYED BY WARRANTY DEED IN FILE NO. 003782. BOOK 2552. PAGE BT: THENCE NORTH 54.45'48' WEST ON THE NORTHEASTERLY LINE OF SAID LAND CONVEYED BY WARRANTY DEED IN FILE NO. 003782. BOOK 2552. PAGE 87. A DISTANCE OF 95.14 FEET TO A POINT ON THE PRESENT NORTHWESTERLY RIGHT-OF-WAY LINE OF HIGHWAY NO. 1. SAID POINT BEING THE POINT OF BEGINNING OF THE PARCEL OF LAND HEREIN DESCRIBED (FOUND 5/8',REBAR): THENCE SOUTH 26.55'19' WEST ON THE PRESENT NORTHWESTERLY RIGHT-CF-WAY LINE OF HIGHWAY NO. 1. A DISTANCE OF 14l.46 FEET, TO THE SOUTHWESTERLY LINE OF SAID LAND CONVEYED BY WARRANTY DEED IN FILE NO. 003782, BOOK 2552. PACE 87 (FOUND 5/8' REBAR WITH ALUMINUM CAP 0.61 FOOT SOUTHWEST OF CORNER): THENCE NORTH 54.44'19' WEST ON THE SOUTHWESTERLY LINE OF SAID LAND CONVEYED BY WARRANTY DEED IN FILE NO. 003T82. BOOK 2552. PAGE 87, A DISTANCE OF 195.05 FEET (SET 1/2' REBAR WITH YELLOW PLASTIC CAP NO. 8505): THENCE NORTH 78.03'57' EAST, 190.74 FEET TO THE NORTHEASTERLY LINE OF SAID LAND CONVEYED BY WARRANTY DEED IN FILE NO. 003T82. BOOK 2552. PAGE 87 (SET 1/2' REBAR WITH YELLOW PLASTIC CAP NO. 6505): THENCE SOUTH 54.45'48' EAST ON THE NORTHEASTERLY LINE OF SAID LAND CONVEYED BY WARRANTY DEED IN FILE NO. 003782, BOOK 2552, PAGE 87. A DISTANCE OF 44.93 FEET TO THE POINT OF BEGINNING. SUBJECT TO AN EASEMENT FOR ACCESS TO ADJOINING LOTS AND FOR CONSTRUCTION OF UTILITY SERVICES. WHICH EASEMENT IS 30.00 FEET IN WIDTH. THE SOUTHERLY LINE OF WHICH IS THE NORTHERLY RIGHT-OF-WAY LINE OF IOWA HIGHWAY NO. 1. AND SUBJECT TO AN EASEMENT FOR THE CONSTRUCTION, OPERATION AND MAINTENANCE OF A SANITARY SEWER LINE 5.00 FEET ON EITHER SIDE OF THE EXISTING SANITARY SEWER LINE AS PRESENTLY LOCATED ON SAID REAL ESTATE. CONTAINING 16.792 SQUARE FEET OR 0.39 ACRE. DESCRIPTION: PARCEL NO. 2005176 A PARCEL OF LAND SITUATED IN THE NORTHEAST 1/4 OF SECTION 20. TOWNSHIP 79 NORTH. RANGE 6 WEST OF THE 5TH PRINCIPAL MERIDIAN. CITY OF IOWA CITY. COUNTY OF JOHNSON, STATE OF IOWA. BEING A PORTION OF THE LAND CONVEYED TO THE CITY OF IOWA CITY. IOWA. BY WARRANTY DEED DATED JULY 21. 1998. AND RECORDED IN THE JOHNSON COUNTY RECORDER'S OFFICE ON AUGUST 6. 1998. IN FILE NO. 003782. BOOK 2552. PAGE 87 AT 2:33 P.M. AND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF SAID SECTION 20 (FOUND 5/8' REBARI: THENCE SOUTH 00' (DEGREES) 16' (MINUTES) 49' (SECONDS) WEST (ASSUMED BEARING FOR THE PURPOSE OF THIS DESCRIPTION) ON THE EAST LINE OF THE NORTHEAST 1/4 OF SAID SECTION 20. A DISTANCE OF 378.03 FEET (377.50 FEET RECORD) TO THE CENTERLINE OF THE SOUTHWEST BOUND LANE OF HIGHWAY NO. 1: THENCE SOUTH 35.15'41" WEST. 1.528.81 FEET (1.529.80 FEET RECORD) TO THE EASTERLY MOST CORNER OF SAID LAND CONVEYED BY WARRANTY DEED IN FILE NO. 003792, BOOK 2552. PAGE 87: THENCE NORTH 54.45'48' WEST ON THE NORTHEASTERLY LINE OF SAID LAND CONVEYED BY WARRANTY DEED IN FILE NO. 003782. BOOK 2552. PAGE 87. A DISTANCE OF 140.07 FEET TO A POINT OF BEGINNING OF THE PARCEL OF LAND HEREIN DESCRIBED (SET 1/2' REBAR WITH YELLOW PLASTIC CAP NO. 8505): THENCE SOUTH 78.03'57' WEST, 190.74 FEET, TO THE SOUTHWESTERLY LINE OF SAID LAND CONVEYED BY WARRANTY DEED IN FILE NO. 003782. 800K 2552. PAGE 6T (SET 1/2" REBAR WITH YELLOW PLASTIC CAP NO. $505): THENCE NORTH 54.44'19' WEST ON THE SOUTHWESTERLY LINE OF SAID LAND CONVEYED BY WARRANTY DEED IN FILE NO. 003782. BOOK 2552. PAGE 87. A DISTANCE OF 180.62 FEET TO A POINT ON THE WEST LINE OF THE EAST 1/2 OF THE NORTHEAST 1/4 OF SAID SECTION 20. SAID POINT ALSO BEING THE WESTERLY CORNER OF SAID LAND CONVEYED BY WARRANTY DEED IN FILE NO. 003782. BOOK 2552, PAGE ST (SET 1/2' REBAR WITH YELLOW PLASTIC CAP NO. 85051: THENCE NORTH 00'12'15' EAST ON THE WEST LINE OF THE EAST 1/2 OF THE NORTHEAST 1/4 OF SAID SECTION 20. ALSO BEING THE WESTERLY LINE OF SAID LAND CONVEYED BY WARRANTY DEED IN FILE NO. 003782. BOOK 2552. PAGE 67. A DISTANCE OF 170.74 FEET TO THE NORTHERLY CORNER OF SAID LAND CONVEYED BY WARRANTY DEED IN FILE NO. 003782. BOOK 2552. PAGE 87 (FOUND 5/8" REBAR WITH YELLOW PLASTIC CAP NO. 8165, REBAR IS 0.37 FOOT NORTHWEST OF CORNER): THENCE SOUTH 54.45'48' EAST ON THE NORTHEASTERLY LINE OF SAID LAND CONVEYED BY WARRANTY DEED IN FILE NO. 003782. BOOK 2552. PAGE 87. A DISTANCE OF 408.50 FEET TO THE POINT OF BEGINNING. CONTAINING 41.20T SQUARE FEET OR 0.95 ACRE. SHEEF 2 OF 2 Prepared by: Michael Tharp, Airport Operations Specialist, 1801 S. Riverside Dr., Iowa City, IA 52240 (319)356-5045 RESOLUTION NO. RESOLUTION SETTING A PUBLIC HEARING ON 2006 FOR THE PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE ON COST FOR THE CONSTRUCTION OF "PHASE 2 PROJECT" WITHIN THE RUNWAY 7/25 RUNWAY EXTENSION PROJECT TO GRADE THE AREA FOR RUNWAY EXTENSION, AND DIRECTING CITY CLERK TO PUBLISH NOTICES OF SAID HEARING, AND DIRECTING THE CHAIRPERSON TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION BE IT RESOLVED BY THE AIRPORT COMMISSION OF THE CITY OF IOWA CITY: 1. That a pubic hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above -mentioned project is to be held on the day of 2006 at am/pm. In Iowa City Airport Terminal Building, 1801 S. Riverside Drive, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the Airport Commission thereafter as posted by the City Clerk. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above -named project in a newspaper published at least once weekly and having a general circulation in the City, not less that four (4) nor more than twenty (20) days before said hearing. 3. That the copy of plans, specifications, form of contract, and estimate of cost for the construction of the above -named project is hereby ordered placed on file by the Chairperson in the office of the City Clerk for public inspection Passed and approved this day of 2006. Approved By: CHAIRPERSON ATTEST: SECRETARY City Attorney's Office IOWA CITY MUNICIPAL AIRPORT 1801 South Riverside Drive Iowa City, Iowa 52246 Office Phone (319) 356-5045 3/23/2006 Kim Brogan -Coleman 2194 Hill Drive NE Solon, IA 52333 RE: Gate Access and Vehicle Parking Dear Ms. Brogan -Coleman: The Iowa City Airport Commission would like to convey an issue regarding students' use of the gated access point to conduct their flight training. On March EP, 2006, the Iowa City Airport was inspected by Bob Boleyn, the Aviation Security Inspector for the Transportation Security Administration. During the inspection a few students and pilots using your aircraft were viewed using the gated access point for access to the United Hangar and its aircraft. The question was raised as to why they had access via the gate when the office of the building has its own parking facilities and access point. The message was conveyed that the students and pilots using your aircraft need to be entering and exiting the United Hangar via the office building. We are requesting that your students do in fact return to using the United Hangar's office as the entry and exit point to the United Hangar. We also ask that the code to the electronic gate not be given out. This will protect everyone's interests and maintain a security level acceptable to the TSA If you have any questions regarding this, please contact me at 337-2101. Respectfully, Randall Hartwig Chairman Iowa City Airport Commission CITY OF IOWA CITY MEMORANDUM Date: April 3, 2006 To: Airport CommissionChair From: City Manager J� Re: Economic Development Coordinator The Economic Development Committee of the City Council has recommended, and the City Council has approved, an expansion of the responsibilities of the position of Economic Development Coordinator. It has been part of the Department of Planning and Community Development/Division of Community Development, and funded on a .5 FTE basis from the General Fund. The City Council has decided they wish to see this become a full-time position with a corresponding increase in the work program. It will remain in the Department of Planning and Community Development. As we discussed briefly, the funding of the additional .5 FTE has been tentatively decided to be a charge to the City's Water fund, Wastewater fund, and the Airport fund. The thinking is these monies would support the position and thereby help expand our customer base, which is a general philosophy applied to the users of our water, wastewater system, as well as airport uses. It has been well established that economic development activities are created through airport activities and related aviation services. It is recognized the Airport currently runs a deficit and this additional expense would have the effect of expanding the subsidy from the General Fund. This is understood going into this funding arrangement. It is also understood eventually through the sale of land and other income generation the Airport will grow its revenue base, relieving the General Fund of Airport subsidies. We believe this to be a unique opportunity for the City to work toward "growing the tax base" as well as general stimulation of economic development activity within our community. As we have said in the past, the Airport plays a part and therefore we are anxious to determine the economic development interests of the Airport. I would expect the fixed base operator (FBO) would also become a beneficiary to an expanded economic development initiative. My early estimates for the additional half time (.5 FTE) expense are $20,000 from the Water fund, $20,000 from the Wastewater fund; and $10,000 from the Airport fund. cc: City Council Karin Franklin, Director of Planning and Community Development Kevin O'Malley, Finance Director mgr/mem/ecodev-airport.doc City of Iowa City SPA MEMORANDUM Date: March 1, 2006 To: Rick Fosse, Public Works Director 10M /„�,{, From: Sarah Okerlund, Civil Engineer � �t1 Re: Mormon Boulevard Trek Extension — Willow Creek to Old Highway 218 University of Iowa Property Acquisition Agreement The City of Iowa City has entered into an agreement with the University of Iowa to obtain property necessary for the construction of the above mentioned project. This project includes the extension of Mormon Trek and a triple 10'x12' box culvert. The City of Iowa City has obtained: • 1.26 acres for McCollister Right -of -Way • 1.84 acre parcel south for box culvert • 0.64 acre temporary construction easement , The University of Iowa has obtained: • Monetary compensation: ($590,265.25 to a maximum of $759,293.25) 0 1.26 acres ROW = $123,346.50 (per appraisal) 0 1.84 acre parcel = $ 180,555.75 (per appraisal) 0 0.64 acre temporary construction easement = $12,620.00 (per appraisal) o Reimbursement for report, engineering, & appraisal costs = $30,700.00 o Lost business opportunity = $50,000.00 o Landscaping = $21,360.00 o Boundary survey = $5,000.00 o Parking lot reconfiguration = $166,683.00 to max $335,711.00 • 18,080 square feet of Old Riverside Drive Right -of -Way (subject to Council approval of vacation and conveyance without compensation.) • City to keep and maintain remainder of Old Riverside Drive Right -of -Way for University access. • A written letter of intent from City to sell the University 4.5 acres of Aviation Commerce Park property at fair market value. This agreement has been accepted by the City Manager and the University Business Manager, and is subject to approval by the Board of Regents, State of Iowa. Cc: Ron Knoche REVS: 04.07.06 13:17:06 Page: 1 Iowa City General Ledger System Budget to Actuals Revenues Summary FY 2006 Revenue Reporting For the period 03.01.06 to 03.31.06 Estimated YTD Period Account Revenue Revenue Revenue Remainder °s 7600 Airport 560100 Airport Operations MISCELLANEOUS REV. 369100 Reimb Of Expenses 9596.36-9596.36 Total MISCELLANEOUS REV. USE OF MONEY & PROP. 381100 Int. On Investments 382100 Land Rental 382200 Building/Room Rental 384200 Vending Machine Comm 384900 Other Commissions Total USE OF MONEY & PROP. OTHER FINANCING SOURCES 363220 Sale Of Autos 393120 General Levy Total OTHER FINANCING SOURCES Total Airport Operations Total Airport *** GRAND TOTAL *** ------------ ------------ ---- 9596.36 - ------ ------------ -9596.36 ------ 1114.18 -1114.18 41948.00 23523.60 1089.48 18424.40 56.08 160756.00 138836.14 19164.08 21919.86 86-36 40.00 54.00 3.60 -14.00 135.00 10382.00 17565.20 2352.60 -7183.20 169.19 ------------ 213126.00 ------------ ------------ 181093.12 ------------ 22609.76 32032.88 ------ 84.97 12554.38 -12554.38 144623.00 83999.97 9333.33 60623.03 58.08 ------------ ------------ 144623.00 ------------ 96554.35 ------------ 9333.33 48068.65 ------ 66.76 ------------ 357749.00 ------------ ------------ 287243.83 ------------ 31943.09 70505.17 ------ 80.29 357749.00 287243.83 31943.09 70505.17 80.29 ------------ 357749.00 ------------ ------------ 287243.83 ------------ 31943.09 70505.17 ------ 80.29 EXPE: 04.07.06 13:17:00 Page: 1 Iowa City General Ledger System Budget to Actuals Expenditures Summary FY 2006 Expense Reporting For the period 03.01.06 to 03.31.06 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance Used ----------------------------------------=-------------- 7600 Airport ------------ ------------ ------------ - ---------- ------------ ------ 560100 Airport Operations PERSONNEL 411000 Perm. Full Time 80790.00 27103.90 4060.80 53686.10 33.55 412000 Perm. Part Time 2257.32 2257.32 -2257.32 413000 Temporary Employees 9126.50 78.00 -9126.50 414100 Overtime Wages 939.06 -939.06 414500 Longevity Pay 1050.00 1050.00 100.00 421100 Health Insurance 14921.00 3126.04 521.00 11794.96 20.95 421200 Dental Insurance 616.00 224.06 37.34 391.94 36.37 421300 Life Insurance 266.00 108.00 158.00 40.60 421400 Disability Insurance 565.00 168.96 21.12 396.04 29.90 422100 Fica 6181.00 3104.00 480.54 3077.00 50.22 423100 Ipers 4645.00 2103.59 369.21 2541.41 45.29 424500 Monthly Cellular/PCS 237.50 25.00 -237.50 Total PERSONNEL ------------ 109034.00 ------------ 49548.93 ------------ ------------ 7850.33 --- ------- 59485.07 ------ 45.44 SERVICES 431010 Filing Fee 58.00 -58.00 432020 Annual Audit 187.00 207.61 207.61 -20.61 111.02 432050 Appraisal Services 800.00 800.00 432060 Consultant Services 3000.00 10456.39 609.00 -7456.39 348.55 432070 Management Services 10000.00 10500.00 -500.00 105.00 433030 Long Distance Serv. 67.00 13.58 .16 53.42 20.27 435051 Wireless Phone Serv. 8.00 8.00 435055 Postage 10.00 10.00 435060 Legal Publications 86.00 10.08 75.92 11.72 436030 Transportation 600.00 1000.00 -400.00 166.67 436050 Registration 665.00 665.00 436060 Lodging 875.00 875.00 436080 Meals 250.00 250.00 437010 Comp. Liability Ins. 9444.00 7798.00 1646.00 82.57 437020 Fire & Casualty Ins. 14333.00 9748.64 4584.36 68.02 437030 Worker's Comp Ins. 306.00 70.00 236.00 22.88 . 437042 Fidelity Bond 875.00 -875.00 EXPE: 04.07.06 13:17:00 Iowa City General Ledger System Budget to Actuals Expenditures Summary FY 2006 Expense Reporting For the period 03.01.06 to 03.31.06 Page: 2 YTD Period ------------------------------------------------------- Account Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport (CONTINUED) ------------ ------------ ------------------------------------ ------ 560100 Airport Operations (CONTINUED) SERVICES (CONTINUED) 437200 Loss Reserve Payment 5000.00 5000.00 438010 Stormwater Utility Charges 5475.02 591.96 -5475.02 438030 Electricity 13139.00 9254.15 2476.58 3884.85 70.43 438050 Landfill Use 39.66 39.66 -39.66 438070 Heating Fuel/Gas 5265.00 7833.97 4248.91 -2568.97 148.79 438080 Sewer Utility Charge 1311.00 1615.49 124.15 -304.49 123.23 438090 Water Utility Charge 1456.00 1220497 129.41 235.03 83.86 439030 Testing Services 1284'00 2407.80 622.60 -1123.80 187.52 439060 Other Prof Services 777.0'0 777.00 441010 Vehicle Repairs and Maintenance 1363.00 1012.13 350.87 74.26 442010 Bldg. Rep. & Maint. 2307.00 724.15 1582.85 31.39 442020 Repair Of Structure 544.00 544.00 442030 Repair of Heating Equip 1504.00 1002.50 501.50 66.66 442040 Repair of Cooling Equip 1460.00 1460.00 442060 Repair of Electric/Plmbg 450.00 1231.98 -781.98 273.77 443010 Equip. Rep. & Maint. 133.00 133.00 443050 Radio Equipment Rep. 98.00 97.56 .44 99.55 443060 Telecom Equip. Rep. 73.00 73.00 443080 Other Repair & Maint 8725.00 3811.05 125.00 4913.95 43.68 445060 Laundry Service 766.00 491.08 274.92 64.11 445070 Equipment Service 807.00 666.00 74.00 141.00 82.53 445140 Outside Printing 266.00 116.08 57.06 149.92 43.64 445230 Technical Services 2477.00 5144.64 342.35 -2667.64 207.70 446100 City Attorney Chgbck 2887.00 3296.01 256.47 -409.01 114.17 446130 ITS-PC/Peripheral Support 535.00 475.00 60.00 88.79 446140 ITS -Computer Replacement Chargeb 82.00 82.00 446160 ITS-Network/Internet Charge 360.00 540.00 60.00 -180.00 150.00 446200 Photocopying Chgback 462.00 109.20 2.28 352.80 23.64 446220 Phone Service - Department Charg 437.76 -437.76 446230 Long Distance Chargeback 5.00 5.00 446300 Phone Equipment/Line Charge 1495.00 585.00 65.00 910.00 39.13 446320 Mail Chargebacks 322.00 287.66 33.89 34.34 89.34 I EXPE: 04.07.06 13:17:00 Page: 3 Iowa City General Ledger System Budget to Actuals Expenditures Summary FY 2006 Expense Reporting For the period 03.01.06 to 03.31.06 YTD Period Account ------------------------------------------------------- Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport (CONTINUED) ------------------------------------------------------------ ------ 560100 Airport Operations (CONTINUED) SERVICES (CONTINUED) 446350 City Vehicle Repl. 12000.00 8010.40 3989.60 66.75 449060 Dues & Memberships 361.00 150.00 211.00 41.55 449120 Equipment Rental 100.00 -100.00 449140 Tools & Equip. Rent. 1480.00 35.00 144.5.00 2.36 449280 Miscellaneous Expense 300.00 -300.00 449360 Interest Expense 49728.00 49728.00 Total SERVICES SUPPLIES 452010 Office. Supplies 454020 Subscriptions 454040 Books, Mag., Newspap 455100 Misc Peripherals 461040 Ag Chemicals 461050 Ag Materials 462020 Minor Sanitation Equip. 462030 Sanit. & Ind. Supp. 465050 Other Fuels 465060 Grease & Oil 465070 Other Lubricants 465080 Fluids Gases & Other 466020 Lumber/hardware 466030 Paint & Supplies 466040 Plumbing Supplies 466050 Electrical Supplies 466060 Bldg. & Improv. Mat. 466070 Bldg. & Const. Supp. 467020 Minor Equip. Rep Mat 467100 Auto & Light Truck 467140 Snow Removal Equip. 467160 General Equipment 468030 Asphalt ------------ ------------------------ ------------ ------------ ------ 159553.00 97207.56 10066.09 62345.44 60.92 120.00 193.00 1816.83 3.00 63.05 71.00 487.00 137.77 13.00 4.15 289.00 264.23 2061.00 2226.87 85.00 32.97 17.99 153.00 235.00 47.00 51.57 540.00 156.05 59.00 583.00 539.82 55.00 71.84 108.00 149.00 8.00 22.67 274.23 27.90 120.00 -1623.83 941.36 -60.05 2101.6 71.00 349.23 28.29 13.00 -4.15 24.77 91.43 -165.87 108.05 85.00 -32.97 -17.99 153.00 235.00 -4.57 109.72 383.95 28.90 59.00 43.18 92.59 -16.84 130.62 108.00 149.00 -14.67 283.38 -274.23 EXPE: 04.07.06 13:17:00 Page: 4 Iowa City General Ledger System Budget to Actuals Expenditures Summary FY 2006 Expense Reporting For the period 03.01.06 to 03.31.06 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance Used ------------------------------------------------------- 7600 Airport (CONTINUED) ------------------------------------ ------------------------ ------ 560100 Airport Operations (CONTINUED) SUPPLIES (CONTINUED) 468050 Sand 42.00 42.00 469040 Traffic Ctrl. Improv 903.00 4629.00 -3726.00 512.62 469190 Tools & Minor Equip. 103.00 332.83 -229.83 323.14 469260 Fire Ext. & Refills 108.00 401.45 -293.45 371.71 469320 Misc Supplies 480.00 480.00 Total SUPPLIES ------------ ------------ ------------ 6895.00 11043.32 ------------ ------------ 27.90 -4148.32 ------ 160.16 CAPITAL OUTLAY 473010 Contracted Improv. 10000.00 537.24 9462.76 5.37 473020 Non -contracted Impr. 3000.00 3000.00 Total CAPITAL OUTLAY ------------------------------------ 13000.00 537.24 ------------------------ 12462.76 ------ 4.13 OTHER FINANCIAL USES 490190 Interfund Transfers Out- Fu 35712.00 64080.00 7120.00 -28368.00 179.44 Total OTHER FINANCIAL USES ------------ ------------ ------------ 35712.00 64080.00 ------------ ------------ 7120.00 -28368.00 ------ 179.44 Total Airport Operations ------------ ------------ ------------ 324194.00 222417.05 ------------ ------------ 25064.32 101776.95 ------ 68.61 Total Airport 324194.00 222417.05 25064.32 101776.95 68.61 GRAND TOTAL *** ------------ ------------ ------------ 324194.00 222417.05 ------------ ------------------------ ------------ ------------ ------------ ------------ ------------ 25064.32 ------------------------ ------------ ------------ 101776.95 ------ 68.61 ------ ------ I Monthly Expense Report - March '06 Check Requests During Month Approved 3/2/2006 Commercial Towel Service (Janitorial Service) 3/13/2006 Tanknology Inc (6 month retest of Underground Fuel Tank) 3/15/2006 Midwest Janitorial Service (Monthly Service) 3/22/2006 Snyder & Associates (Consultant Services) 3/27/2006 PIP Printing (Parcel Packet Copies) 3/27/2006 Hawkeye Pest Control (Spraying) 3/27/2006 Midwest Janitorial Service (Towel Dispensers) 3/27/2006 Earth Tech (Box Culvert - Progress Billing) 3/27/2006 Earth Tech (Runway 7-25 Grading) Airport Expenses City Fund Expenses Total Expenses Pending Approval 3/27/2006 Earth Tech Inc. Obstruction Survey Total Pending Expenses Airport Budget City Budget $58.96 $622.60 $188.70 $609.00 $63.48 $35.00 $212.33 $15,202.14 $23,081.18 $1,790.07 $38,283.32 $40,073.39 $4,456.76 $0.00 $4,456.76