HomeMy WebLinkAbout09-14-2006 Airport CommissionIOWA CITY AIRPORT COMMISSION
MEETING AGENDA
AIRPORT TERMINAL BUILDING
1801 S. RIVERSIDE DRIVE
IOWA CITY, IOWA
THURSDAY, SEPTEMBER 14, 2006 - 5:45P.M.
1. Determine Quorum
2. Approval of Minutes from the following Meetings:
August 10, 2006
3. Public Discussion - Items not on the agenda
4. Items for Discussion/Action:
A. Farmers National Agreement
B. Ron Wade offer to purchase part of lot located on S. Gilbert
C. FAA/IDOT Projects - Earth Tech — David Hughes
a. Runway 7/25
b. Taxi -lane North Tee's and Parking Lot Rehab
c. Terminal Apron
I. Update
ii. Supplemental Agreement No. 7
1. Consider a Resolution approving Supplemental Agreement No.
7 for services related to Terminal Apron Rehabilitation
D. South Aviation Development
E. Consultant Agreement with Snyder & Associates
F. Jet Air Management Agreement
G. Aviation Commerce Park
H. Parking Policy
Airport "Operations": Strategic Plan -Implementation; Budget; and Airport Management
J. Subcommittees' Reports
6. Commission Members' Reports
7. Staff Report
8. Set next regular meeting for October 12, 2006 at 5:45 p.m.
9. Adjourn
r
CONSULTANT SERVICES AGREEMENT
This agreement made between Iowa City Airport Commission
the CLIENT and SNYDER & ASSOCIATES, INC., The CONSULTANT, for services concerning the following
PROJECT: Professional services related to the management and operation of the Iowa City Airport, Iowa
SNYDER & ASSOCIATES, INC. agrees to perform the following professional services in connection with the
PROJECT;
Services including but not limited to airport planning budgeting, FAA grant administration, airport security,
ations related to the Iowa Cit
The CLIENT hereby agrees to provide the CONSULTANT all criteria, design and construction standards,
and full information as to the CLIENT'S requirements for the PROJECT. Other terms and conditions of this
contract, including time of performance are as follows:
This agreement shall terminate 12 months after it is signed by both parties or once the amount of fee paid
to the Consultant for services provided under this Agreement has reached $12,000.00 or whichever comes
first.
The CLIENT agrees to compensate the CONSULTANT for services rendered under this agreement on the
following basis:
See Attached Exhibit"N'
Progress payments shall be made in proportion to services as rendered and as indicated within this
agreement, and shall be due and owing within 10 days of the CONSULTANT'S submittal of his monthly
statement. Past due amounts owed shall accrue interest at 1.5% per month from the 30th day. If the
CLIENT fails to make monthly payments due the CONSULTANT, the CONSULTANT may after giving
seven (7) days written notice to the CLIENT suspend services under this agreement.
THIS AGREEMENT IS SUBJECT TO ALL THE TERMS AND CONDITIONS LISTED ON THE REVERSE
SIDE OF THIS PAGE.
This agreement represents the entire and integrated agreement between the NT and the
CONSULTANT and supersedes all prior negotiations, representations or ments, either written or oral.
This agreement may be amended only by written instrument signed by the CLIENT e
CO LTANT.
CLIENT PdR SNYDER & ASSOCIA-RES,TM
2-
DATE
JD
DATE
ROUTE EXECUTED COPY TO:
J:WirporU)ata\Agreements\Iowa City\Agreement.doc
F:
SNYDER & ASSOCIATES
2005-06
STANDARD FEE SCHEDULE
Billing Classification/Level
Professional
Billing Rate
Engineer, Landscape Architect, Land Surveyor, Legal,
Project Manager, Planner, Right -of -Way Agent, Graphics Designer
Principal
$124.00
/hour .
Lead
$117.00
/hour
Senior
$111.00
/hour
VIII
$108.00
/hour
VII
$105.00
/hour
VI
$99.00
/hour
V
$92.00
/hour
IV
$83.00
/hour
I11
$75.00
/hour
II
$68.00
/hour
I
$56.00
/hour
Technicians-CADD, Survey, Construction Observation
Principal
$87.00
/hour
Lead
$81.00
/hour
Senior
$75.00
/hour
VIII
$71.00
/hour
VII
$65.00
/hour
VI
$60.00
/hour
V
$54.00
/hour
IV
$48.00
/hour
III
$42.00
/hour
II
$36.00
/hour
1
$31.00
1 /hour
Administrative
Clerical, Computer Programming, Financial
Principal
$81.00
/hour
Lead
$75.00
/hour
Senior
$71.00
/hour
VIII
$65.00'
/hour
VII
$60.00
/hour
VI
$54.00
/hour
V
$47.00
/hour
IV
$41.00
/hour
III
$36.00
/hour
II
$31.00
/hour
I
$28.00
/hour
Reimbursables
Mileage
current IRS standard rate
1-person robotic equipment (in additon to technical rate)
$25.00
/hour
Plotter Prints, Blueprints
$0.20
/s.f.
Mylar Prints
$2.00
/s.f.
Color Plots
$2.00
/s.f.
Color Plots - Photo
$5.00
/s.f.
Color Copies
$0.50
/ea.
Outside Services
As Invoiced
FNC Farm #73948
F rinm Farm Name: Airport
National Bruce Ahrens, Accredited Farm Manager
/MompaMYW
Professional Management Services Agreement
General
This Professional Management Services Agreement ("The Agreement") is entered into between Farmers
National Company, ("Farmers National'), and the Iowa City Airport Commission, ("Clients.')
Farmers National is a Nebraska Corporation whose corporate offices are located at 11516 Nicholas Street,
Suite 100, Omaha, Nebraska, 68154. The Clients are more fully identified on the Client Information sheet,
attached.
The property subject to this Agreement ("The Properly") is described under the Legal Description,
attached.
The parties acknowledge and agree that the terms of this agreement may only be changed by the mutual
agreement of the parties, in writing. The parties also agree that whenever any of the information contained in this
Agreement, or any of its attachments, changes, they will promptly notify the other party in writing. The
notification of changes made to Farmers National shall be made to the Customer Service Department at the address
set forth above. The Agreement or the appropriate attachment(s) h6rew, shall be modified to reflect any such
changes. This agreement replaces contract that was signed in 1982 between Doane Western and the Iowa City
Airport Commission.
Exhibit "A" Anti -discrimination provision is attached and incorporated herein.
Professional Management Services
Farmers National is duly hcensed and qualified to provide Professional Property Management Services for
the Clients. The Clients desire Farmers National to provide such services under the terms and conditions set forth
herein. Such services shall include, but shall not necessarily belimited to those set out in the Professional
Management Services section, attached.
The parties acknowledge that this Agreement does not attempt to include all of the details relative to the
Professional Management Services provided to the Clients, but it is intended to provide a general understanding of
the duties and responsibilities of the parties.
Term of Aareement
This Agreement shall take effect on the date set forth below, and shall remain in full force and effect
thereafter until terminated in writing by either party, by giving the other party advance written notice of termination
between August la and September 30ih of any calendar year. Such notice shall cause the Agreement to be
terminated effective March 19` of the following calendar year, unless otherwise mutually agreed between the parties.
If this Agreement is terminated by the Clients, they agree that, for a period of one year following the
effective date of termination, they will not directly or indirectly enter into a management agreement or similar
relationship with any employee or former employee of Farmers National. This limitation shall apply only to
employees or former employees of Farmers National who have personally participated in providing management
services to the Clients during the term of this Agreement.
-1-
Anency Relationship
It is mutually understood and agreed that the relationship between the Clients and Farmers National shall
be that of Principal and Agent. The Clients acknowledge having been provided with the Agency Relationship
Disclosure that accompanies this Agreement. The relationship of Principal and Agent shall be limited to the
particular Management Services contracted for hereunder. As so limited, the duties, responsibilities, and authorities
of the parties hereto shall be governed by the Laws of Principal and Agent in effect in the state where the Property
is located.
Management Fees
Management Fees will be based upon the type of management service selected by the Clients. There is a
flat fee arrangement for Tailored Management Professional Agricultural Services and a percentage fee arrangement
for Complete Professional Agricultural Management Services. The Clients shall designate the preferred
arrangement on the Management Fee schedule attached hereto, and incorporated herein.
Pereentatae Fees
The Clients agree to terms and conditions set forth in Attachment 1 if complete Professional Agricultural
Management Services is selected. Clients agree to pay Farmers National a base fee. Base fees are structured upon
the anticipated ongoing volume of management activities to be Performed- The base fee to be paid by the Clients is
set out under the Complete Professional Agricultural Management Services attached.
The Clients agree to pay Farmers National percentage fees based on the gross farm incomeand are charged
in addition to the base fees. Percentage fees are charged and collected as income is received All income is to be
paid directly to Fanners National so that it can be properly accounted for. Percentage fees are based upon the lease
type or operating arrangement utilized on the Property during the farm year, and is set out under the Complete
Managemedt Services attached
If this Agreement is terminated, the Clients agree to make a final percentage fee payment to Farmers
National, based upon the estimated inventories of crops and/or livestock as of the effective date of termination. The
final percentage fee shall be due and payable on or before the a betive date of termination. In the event the
Property is sold and the transaction is closed during the term of this Agreement, management fees shall be prorated
to the date of closing.
Flat Fee
The Clients agree to the terms and conditions set forth in Attachment 2 if a Tailored Professional
Agricultural Management Service is selected:
The Clients agree to pay Farmers National an agreed upon flat fee to perform the specific agricultural services set
forth on the Tailored Agricultural Management Services sheet attached hereto and incorporated herein. The Clients'
acknowledge that this fee is based upon an estimate of the time to be required in providing the services selected by
the Client, and the hourly, rates determined by Farmers National.
A .flat fee shall be determined for each farm year (March 1 to February 28) that this Agreement is in effect
While the fee may remain the same for subsequent farm years, the Clients understand and acknowledge that
Farmers National may determine that a fee adjustment may be necessary for future farm years. If Farmers National
determines that an adjustment is necessary, they shall notify the Clients in writing, between August 1" and
September 3&. If the parties are unable to agree upon the flees to be charged during the upcoming farm year, this
agreement shall be terminated effective March I' of the following year. Flat fees shall be billed to the Clients, at
times mutually agreed upon between parties, and set forth on the Tailored Management Services schedule.
The Clients may add additional Tailored Management Services during the term of this Agreement. If they
do so, the parties will agree upon an additional flat fee to cover the additional services to be'provided by Farmers
National.
-2-
Accounting
Farmers National will perform all of the accounting associated with the management of the Property, in
practices, and in accordance with arty specific guidance
conformity with its usual and customary accounting
provided by the Clients on the Special Accounting Instructions sheet, attached. Specialized or customized
accounting activities may be subject to an extra charge.
It is mutually understood and agreed that whenever Farmers National Company pays for items or services
that are needed for the management' or operation of the Property, the Clients will promptly reimburse Farmers
National. With respect to major improvements, however, Farmers National shall confer with and obtainthe prior
approval of the Clients before commencement of the project.
The Clients may provide for their funds to be held in an interest bearing trust account. If so desired, the
Clients shall execute the Interest Bearing Account Authorization Addendum fort, attached.
If the Clients have directed Farmers National Company to utilize an interest bearing account in the
management of the Property, Farmers National may secure reimbursement for the costs of such items or services
from fiords available in said account. If no such account is utilized, or if the funds in the account are insufficient to
cover the payments made, Farmers National will advise the Clients of the amount due on the accounting statement
sent to the Clients at the end of the month. The Clients will reimburse Farmers National for the full amount due
upon receipt of the statement. In the event that reimbursement is not received when due, the Clients agree to pay a
service charge to Farmers National.
Insurance
Farmers National Company realizes the importance of Protecting the assets of our client's farm property
and one such protection is the procurement of a liability policy in the client's name. Therefore, the Client is
required to obtain (if not already in effect) a liability policy with a minimum $500,000' limit within thirty days of
the execution of this Agreement.
Declaration of Authority & Power of Atto� authorized employees of Farmers National access to
The Clients, by executing this Agreement, gran
any relevant governmental records pertaining to the Property and germane to its professional management.
In addition, the authorized employees of Farmers National are authorized to act in the name, place, and
stead of the Clients with respect to the professional management of the Property. The authorized, employees of
Fanners National are vested with full power and authority to do and perform all actions necessary or appropriate to
the professional management of the Property. This shall include the execution, delivery and/or recording of any
leases, documents, forms, or other papers, as fiilly to all intents and purposes as the Clients might or could do, with
full power of substitution and revocation. The Clients ratify and confirm all that the duly authorized employees of
Farmers National lawfidly do or cause to be done on behalf of the clients.
The Clients agree to give Fanners National any additional Powers of Attorney needed to professionally
manage the Property in the manner described herein. This may include, but is not limited to, Powers of Attorney
required by government agencies for participation in goverment programs.
Successors in Trust
This Agreement. shall be binding upon the heirs, successors, assigns, or personal representatives of the
parties hereto.
-3-
r ' +
Effective Dates
This Professional Management Services Agreement is entered into and between the panics on January 26, 2006
Professional Management services shall commence on: lst dayof March 20 06
Legal Description of the Property
State: Iowa County: Johnson Approximate Acres: 219.4
Legal Description:
Cropland acres at the Iowa City Municipal Airport located in Sections 15, 16, 21, & 22. All Township 79
North — Range 6 West of the 5h P. M.
Attachments:
This Professional Management Agreement provides the following services and fee arrangements for
the above property:
[ J ] Complete Professional Agricultural Management Services and Fees (Attachment 1)
[ ] Professional Hunting/Fishing Management and Fees (Attachment 3)
[ 1 Professional Mineral Management and Fees (Attachment 4)
Addendums•
[ J ] Interest Bearing Account Authorization (Addendum 1)
[ ] Special Accounting Instructions (Addendum 2)
[ J ] Principal Correspondent Designation (Addendum 3)
[ ] Other:
Clients
City of Iowa City
Signature:
Acceptance By Farmers National Company
Signature:
-4-
CLIENT INFORMATION
=P&Menhip,
: [ ] Single [ ] Multiple [ l Corporate [ ] Partnership [ l T�
nicipalityrporate, & Trost Ownership: Please list each individual owner esase & pereent ownership for insurance purposes)
AB#400696
City of Iowa Chy 42-6004805 , 100%
Name Tax ID Number % of Ownership
Iowa City Airport Commission Municipal Airport Iowa City Iowa 52240
Address City State Zip Code
f ( 319 1 356 5045 f
Home Phone Number office Phone Number Fax Number
Email address
AB#
Name
Social Security or Tax ID Number
(Yids Dumber will be used for IItS reporting)
% of Ownership
Address
City State
Zip Code
Spouse's Name
( 1
Spouse's Social Security or Tax ID Number
f 1
Spouse Date of Birth
f 1
Home Phone Number
Work Phone Number
Fax Number
Email address
Date of Birth
AB#
Name
Social Security or Tax ID Number
(Ms number will be used for IRS reporting)
% of Ownership
Address
City State
Zip Code
Spouse's Name
Spouse's Social Security or Talc ID Number
f N
Spouse Date of Birth
f_ 1
f 1
Home Phone Number
Work PhoneNumber
Fax Number
Email address
Date of Birth
-5-
Agency Relationship Disclosure
It is mutually acknowledged between Farmers National and the Clients that Farmers National will act exclusively as the agent
of the Clients hereunder, and not as a Tenant's agent or dual agent. As such, Farmers National's duties and obligations shall be
as follows:
1. To perform the terms of the professional Agricultural Services Agreement made with the Clients,
2. To exercise reasonable skill and care for the Clients;
3. To promote the interests of the Clients with the utmost good faith, loyalty, and fidelity, including:
a. Seeking rental terms which are acceptable to the Clients, except that FNC shall not be obligated to seek
additional offers to lease the property while the property is subject to a lease or letter of intent to lease;
b. Presenting all written offers to and from the Clients in a timely manner regardless of whether the
property is subject to a lease or a letter of intent to lease;
c. Disclosing in writing to the Clients all adverse material facts actually known by FNC; and
d. Advising the Clients to obtain expert advice as to material matters'about which the FNC knows, but the
specifics of which are beyond the expertise of FNC;
4. To account in a timely manner for all money and property received;
5. To comply with all requirements of any applicable Real Estate License Act, and any rules and regulations
promulgated pursuant to such act; and
6. To comply with any applicable federal, state, and local laws, rules, regulations, and ordinances, including fair
housing and civil rights statutes and regulations.
Farmers Nationalacting as the Clients' agent shall not disclose any confidential information about the Clients unless disclosure
is required by statute, rule, or regulation or failure to disclose the information would constitute fraudulent misrepresentation.
No cause of action for any person shall arise against Farmers National acting as' Client's agent for making any required or
permitted disclosure.
Farmers National acting as Clients' agent owes no duty or obligation to a tenant, except that Farmers National shall disclose in
writing to any tenant all adverse material facts actually known by Farmers National. The adverse material fads may include
adverse material facts pertaining to: ,
1. Any environmental hazards affecting the property which are required by law to be disclosed;
2. The physical condition of the property;
3. Any material defects in the property,
4. Any material defects in the title to the property; or
5.. Any material limitation on the Clients' ability to perform under the terms of the lease.
Farmers National owes no duty to conduct an independent inspection of the property for the benefit ,f the tenant and*oweso
duty to independently verify the accuracy or completeness of any statement made by the Clients or anindependent'
or -
Farmers National may show alternative properties not owned by the Clients to prospective tenants and may idea* competing .
properties for lease without breaching any duty or obligation to the Clients.
Farmers National may not designate or retain the services of any other brokers as subagents without the express written
consent of the Clients. Any such subagents so retained shall be compensated, if at all, by Farmers National, and not by the
Clients. Any designated broker who is acting as a subagent on the Clients' behalf shall be a limited agent with the obligations
and responsibilities set forth above.
The Clients acknowledge having been provided with any Agency Disclosure information prepared by the State Real Estate
Commission having jurisdiction in the state where the property is located, if providing such information to Clients is required.
Additional information specific to state regulation may be attached.
❑ Nebraska Real Estate Disclosure
❑ South Dakota Real Estate Disclosure
-6-
❑ Missouri Real Estate Disclosure
❑ Ohio Real Estate Disclosure
❑ Other.
-Attachment 1-
LOID iCLW r AVicoamu«.. ----------
The Professional Agricultural Management Services that Farmers National will perform are as follows:
• Complete detailed analysis of farming operation and provide recommendations.
• Analyze applicable Government Farm Program considerations and Provide recommendations.
• Develop an annual operating plan and budget including capital improvements, if applicable.
• Make recommendations regarding farm or ranch operators as needed.
• Analyze alternative lease types or operating arrangements.
• Negotiate and prepare an annual written lease or operating agreement
• prepare and implement necessary crop and/or livestock marketing Plan'-
• Conduct regular inspection visits to the farm and/or meetings with the operator followed by written reports.
• Provide financial reporting services including periodic and annual reports to the Clients.
Payment of Real Estate .L _
Farmers National n pay Real Estate Taxes from Client Account before they become due at no additional charge
Client to pay.
Cron Marketine Directions
Unless otherwise directed by the Clients on a case -by -case basis, the. Clients direct Farmers National to handle the marketing of
crops as follows: ❑ Sell crops at harvest.
❑ Market according to Farmers National's recommendations ® Do not handle marketing
r-i �.,...,at a.rth the Ctents orior to sale
Acyricultural Services Manal=_ement Fees
The Clients and Farmers National have agreed to the following Agricultural Services Management Fees:
1. Base Management Fee: $600 per year
2. Percentage Management Fees:
a. Cash Rent Lease — 8% e. Custom Operating Agreement — 8%
b. Bushel Rent Lease -- 9% f. Rental House — 20%.
c. Blended Share Lease -- 9% g. Sale of Previous Crop Inventory --5%
d. Crop Share Lease — 10% of the foregoin foes for each farm listed.
3. A minimum yearly fee of $1,000.00 shall be charged as partg
Base fees will be collected annually in February of each farm year this Agreement is in effect -
In cases where a Property is operated with multiple lease types and/or operating arrangements, Percentage
Management Fees shall be calculated based upon the dominant lease type in use on the farm during the farm year.
The dominant lease type shall be determined based upon where the majority of the farm income is derived. All
percentage fees will betaken as income is received.
Signature:
Clients
City of Iowa City
Acceptance By Farmers National Comp8nV
-Addendum I -
Interest Bearinir Account Authorization
This will be a pending account until money is received to open the account.
The Clients, by executing this authorization in the space provided below, direct Farmers National to deposit funds
drawn from income and moneys collected on their account into an interest bearing accoun. To the extent required
or allowed by law, the characteristics of the account shall be as follows:
1. None of the interest earned on the funds in the account shall belong to, or otherwise inure to the benefit of
Farmers National.
2. The funds in the account shall not be commingled with any funds of Farmers National.
3. The account shall be a demand type account.
4. The account shall be federally insured.
5. The account shall be open to audit or examination at all reasonable times. agencies
6. Where required by applicable local law, Farmers National shall notify any appropriate regulatory age
of the existence of the account.
7. The account shall be designated and identified as a trust account.
The clients understand and agree that administrative fees may be charged by the financial institution handling the
account. The amount of any such fees shall be disclosed in advance to the client.
The client hereby requests and authorizes Farmers National to pay all expenses incurred in the professional
management of the Property out of Farmers National's non -interest bearing. trust account. -
The parties acknowledge that the foregoing provisions shall replace any previously executed Interest Bearing
Account Authorization.
Clients
City of Iowa City
C'Au Signature:
This addendum pertains to the Agricultural Services Agreement entered into between the parties on
January 26 2006
Addendum 3
Principal Correspondent Desienation
The Clients will identify certain matters that they desire to be specifically informed about, and will indicate to
Farmers National circumstances wherein they desire to be consulted prior to the making of final management
decisions. To accommodate these situations, the Clients wish to designate�then following individual
consult Principal
Correspondent. The parties acknowledge that the Principal correspondent
h the
other Clients, and will communicate their decisions and recommendations to Farmers National.
principal Correspondent: City of Iowa Chy I AB#400696
All Clients are to be sent routine periodic accounting statements, narrative reports, and other similaz information
except those identified below
Client:
Client:
Client:
In addition to the Clients, please send routine periodic accounting statdments, narrative reports, and other similar
information to the following Additional Correspondents (Limit 3):
Additional Correspondent:
Address:
Phone: Email Address:
Additional Correspondent:
Address:
Phone: Email Address:
Additional Correspondent:
Address:
Phone: Email Address:
This addendum pertains to the Agricultural Services Agreement entered into between the parties on
January 26 2006
'?-q-o 6
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ORIGINAL
AIRPORT MANAGEMENT AGREEMENT
THIS AGREEMENT made and entered into by and between the Iowa City Airport Commission
(Commission) and Jet Air, Inc. (Jet Air) in Iowa City, Iowa.
WHEREAS, the City of Iowa City (City) owns the Iowa City Municipal Airport (Airport)
and whereas the Commission is authorized to manage and operate the Airport and whereas Jet
Air is the current FBO at the Airport and whereas the Commission desires to contract with Jet
Air to manage on a short-term basis certain maintenance and operations at the Airport.
NOW THEREFORE, it is hereby understood and agreed between the Commission and
Jet Air that:
Manager. Jet Air is hereby designated the Manager of the Iowa City Municipal
Airport for the period of time as herein specified. Jet Air shall identify a
responsible person, acceptable to the Commission, as company representative
at the Airport. The Airport Manager shall not be an employee of the City of Iowa
City but shall be an independent contractor in accordance with the provisions of
this Agreement and shall report to the Commission's Chairperson.
As defined in this Agreement, "Commission" shall mean the Iowa City Airport
Commission Members appointed by the Iowa City, City Council. It is understood
and agreed that Jet Air shall be under the general supervision of the Iowa City
Airport Commission Chairperson or his/her designee.
2. Term. Except as otherwise provided herein, the term of this Agreement shall be
from September 1, 2004 until June 30, 2005. Thereafter this Agreement shall
automatically be renewed on a month -to month basis. Either party may propose
renegotiation of this Agreement in writing at anytime. The item (s) to be
renegotiated may be effective either during the term of this Agreement or. beyond
the term of this Agreement. All renegotiated items must be agreed to by both
parties. The Commission shall not be obligated to pursue negotiations solely with
Jet Air. This Agreement is not assignable to any third party.
3. Termination. Either party may terminate without cause this Agreement with
thirty (30) days written notice or as mutually agreed to by the parities. This
Agreement shall automatically terminate if a "Fixed Base Operator's Agreement"
between the parties is terminated by default or allowed to expire.
4. Duties. That the airport management duties of Jet Air shall include, but not be
limited to the following:
A. To actively promote the advancement of safety of aviation at the Airport.
B. Notify the Commission of the violation of any and all rules, regulations,
safety policies, or ordinances of the Commission, City, and/or the State of
Iowa and/or the United States Government of which it has knowledge;
CdDOCUW-IVSDulek%OCALS-1\TempkTempMg*mUeW4FimLdoe page 1
C. Jet Air will report and be responsible to the Commission Chairperson.
Periodic reports will be made to the Commission when requested.
Minimum information to be covered are use and operation statistics,
recommendations for improvements and other relevant information as
may be from time to time required;
b. With assistance of Commission employee(s), manage the general upkeep
and maintenance of the airport;
E. To inspect and correct or aRange repair of any malfunctioning safety or
communication equipment owned by the City and located at the Airport,
within forty-eight (48) hours after having received notification of a
malfunction of any safety or communication equipment to the extent that
the replacement or repair of any malfunctioning device or equipment is
less than $2,500.00 and provide to the Commission an invoice, bill, or
receipt for said repair;
F. To report to the Commission Chairperson within forty-eight (48) hours the
inability of repair, corrections or alterations of said equipment;
G. To close the Airport when, in the judgment of Jet Air, said closing is
necessary for safety reasons. Jet Air will notify the Commission
Chairperson in as reasonable timeframe upon decision to close the
Airport;
H. Jet Air shall adhere to Commission purchase requisition and purchase
order system;
I. To coordinate information to the Commission in its preparation of the
Airport budget;
J. To assist, at the direction of the Commission Chairperson, the compilation
of pertinent information for development projects which involve the Iowa
Department of Transportation and the Federal Aviation Administration
and to advise the Commission Chairperson on said development projects
as from time to time as may be necessary;
K. To notify the Commission Chairperson of any special event requests and
the general parameters of the event;
L. With assistance of Commission employee(s), Jet Air shall manage all
maintenance and operational activity at the Iowa City Municipal Airport
including mowing, snow removal as provided in Paragraph 6 below,
equipment maintenance, structure maintenance, runway lights, and other
normal maintenance and operational tasks consistent with accepted
airport maintenance and operational standards. The Commission will
provide the necessary equipment needed to perform the services
specified in Paragraph 4 herein, including all parts and supplies
necessary for "minor" repairs to structures and equipment.
C:\DOCOME—IlSDuleklLOCA15—I\temp\T=pMgtAgmtJct"fiutdoo Paget
The Commission retains the responsibility to manage and collect rents.
M. To facilitate the use of the meeting room on the top floor of the Airport
Terminal consistent with the rules adopted by the Commission.
O. Jet Air shall assist the Commission with snow removal as provided in
Paragraph 6 below.
5. Commission Employee(s). Consistent with its duties to manage the day-to-day
operations of the Airport, Jet Air will manage the day-to-day duties and
responsibilities of the Commission employee(s) and establish their work
priorities. Jet Air shall not discipline said employees and shall have no authority
to grant or deny vacation or other time off for said employees. There is no
employer -employee relationship between Jet Air and said employees.
6. Equipment. The Commission shall provide the following City equipment for Jet
Air's use in pursuing these maintenance tasks:
a. Pickup truck and blade
b. Tractor with following attachments, blade, loader and mower
c. Skid Loader
d. Snow fence
e. Hand and riding mowers
f. Fuel and parts for the above
Jet Air shall not use the equipment listed above until the Commission trains Jet
Air employees, who shall be Ron Duffe and one other employee designated by
Jet Air, on the use and operation of said equipment. With regard to snow
removal, Jet Air shall not plow or remove any snow on the "air side" of the
airport, defined as the runways and approaches. The Commission shall consult
with Jet Air on a regular basis as specific equipment needs arise. The
Commission shall provide for maintenance of this equipment, except for minor
repairs as above stated.
7. Maintenance. With assistance of Commission employee(s), Jet Air shall
determine specific maintenance tasks and their scheduling. Jet Air shall not
knowingly destroy or otherwise injure any City equipment assigned for its use,
and will assign only qualified employees to operate the equipment.
6. Fee. As compensation for such services rendered by Jet Air, the Commission
shall pay Jet Air a monthly fee in the amount of $1,500.00 beginning September
1, 2004. Payments for September 2004 through December 2004 are due within
fifteen (15) days of execution of this agreement, and all succeeding payments
are due on the first day of the month. For emergency operations, including snow
removal, in addition to the monthly amount as herein stated, the Commission
shall reimburse Jet Air for any additional employee costs agreed to, in advance,
by the Chairperson or his/her designee. Reimbursement requests by Jet Air to
the Commission shall include necessary details of the additional employee costs
including but not limited to name of the employee, date and time the extra work
was performed and the amount the employee was paid for this extra work. Jet
C.TOCUME-1\SDulekNLOCALS-1\Rmp\TmWMgtApoletAirpiimLdm Page 3
Air shall promptly provide the Commission with a standard schedule for said
costs.
9. Nondiscrimination. Jet Air for itself, its heirs, personal representatives, and
successors in interest, as a part of the consideration hereof, does hereby
covenant and agree that Jet Air shall use the premises in compliance with all
other requirements imposed by or pursuant to 49 CFR Part 21, Nondiscrimination
in Federally Assisted Program of the Department of Transportation, and as said
regulations may be amended.
Jet Air shall not discriminate against any person in employment or public
accommodation because of race, religion, color, creed, gender identity, sex,
national origin, sexual orientation, mental or physical disability, marital status or
age. "Employment" shall include but not be limited to hiring, accepting, registering,
classifying, promoting, or referring to employment. "Public accommodation" shall
include but not be limited to providing goods, services, facilities, privileges and
advantages to the public.
10. Landing Area - General Aviation Provisions
The Commission reserves the right, but shall not be obligated to Jet Air to
maintain and keep in repair the landing
owned facilities of the Airport, together
activities of Jet Air in this regard.
area of the Airport and all the publicly
with the right to direct and control all
The Commission reserves the right to further develop or improve the landing
area and all publicly owned air navigation facilities of the Airport as it sees fit,
regardless of the desires or views of Jet Air and without interference or
hindrance.
The Commission reserves the right to take any action it considers necessary to
protect the aerial approaches of the Airport against obstructions, together with
the right to prevent Jet Air from erecting, or permitting to be erected, any building
or other structure on the Airport.
The Commission shall have the right to enter into an agreement with the United
States Government or the State of Iowa for military aircraft or naval use of part or
all of the landing areas, the publicly owned air navigation facilities and/or other
areas or facilities of the airport. If any such agreement is executed, the provisions
of this instrument, insofar as they are inconsistent with the provision of the
agreement with the government, shall be suspended.
11. Indemnification. Except for liability arising out of gross negligence or intentional
willful misconduct, the Commission shall release, acquit, and forever discharge
Jet Air, its officers, agents, and employees from all liability arising out of or
connected with the use of City equipment or Jet Air personnel while performing
the duties related to this Agreement. The Commission further agrees to
indemnify, defend, and hold harmless Jet Air, its officers, agents, and employees
against any and all claims, of whatever description, arising out of or connected
with such use of City equipment or performance of duties related to this
C.*TOCUME—IVSDulckWCALS—I%Temp\TempMgt4.tJ&AGFlneLdoo Page 4
Agreement, except for liability arising out of gross negligence or intentional willful
misconduct.
12. Insurance. Jet Air shall at its own expense procure and maintain general liability
and casualty insurance in a company or companies authorized to do business in
the State of Iowa, in the following amounts:
Comprehensive General (or Premises) Liability - $1,000,000 per occurrence and
$2,000,000 aggregate.
Jet Air's insurance carrier shall be A rated or better by A.M. Best. Jet Air shall
name the Commission and the City of Iowa City, as additional insured. Jet Air
shall furnish the Commission with a Certificate of Insurance effecting coverage
required by this agreement, and said certification shall provide for thirty (30) days
notice of any material change or cancellation of the policy.
Jet Air shall provide its employees with workers compensation coverage as
required by Iowa law.
12. FAA. This Agreement shall be subordinate to the provisions of any existing or
future agreement between the Commission and the United States relative to the
operation or maintenance of the Airport, the execution of which has been, or may
be, required as a condition precedent to the expenditure of federal funds for the
development of said Airport.
IN WITNESS WHEREOF, the parties hereto have hereunto affixed their signatures this
l,'j day of F4 b r u a r b 2005.
IOWLITYAIIRPORT � COMMISSION
BY
Vi/ ~
Randy H rtwig, Chairm n
Date 1- i � - 6T
Approved by:
Date l
City Attorney's Office
JET AIR, INC.
BY
Date��/'
CIDOCUTAE-RSDWek1LOCMS-1\TempVempMBNBWaAkFim1doe Pages
IOWA CITY MUNICIPAL AIRPORT
VEHICLE PARKING POLICY
DEFINITIONS:
VEHICLE: Any device in, upon or by which a person or property is or may be
transported or drawn upon a highway or street, excepting devices moved by
human power or used exclusively upon stationary rails or tracks, and shall
include, but not be limited to, motor vehicle, automobile, truck, trailer, motorcycle,
tractor, buggy, wagon or any combination thereof, whether or not licensed for the
current year. (1978 Code §24-102; amd. 1994 Code; Ord. 00-3954, 12-19-2000;
Ord. 01-3963, 4-3-2001)
INOPERABLE/OBSOLETE VEHICLE: Any device in, upon or by which a person
or property is or may be transported or drawn upon a highway or street,
excepting devices moved by human power or used exclusively upon stationary
rails or tracks, and shall include, but not be limited to, motor vehicle, automobile,
truck, trailer, motorcycle, tractor, buggy, wagon or any combination thereof, and
not licensed for the current year as required by law and/or which exhibits any one
of the following characteristics:
A. Any vehicle or part of a vehicle with a broken windshield or any other
broken glass.
B. Any vehicle or part of a vehicle with a broken or loose fender, door,
bumper, hood, wheel, steering wheel, trunk top or tailpipe.
C. Any vehicle lacking an engine or one or more wheels or other structural
parts which renders such vehicle totally inoperable.
D. Any vehicle or part of a vehicle which is a habitat for rats, mice or snakes
or any other vermin or insects.
E. Any vehicle or part of a vehicle which, because of its defective or obsolete
condition, constitutes a threat to the public health and safety.
F. Any vehicle that is not capable of moving in both forward and reverse
gears.
SHORT TERM —Any period not exceeding 24 hours
INTERMEDIATE TERM — Period lasting longer than 24 hours but not exceeding
5 consecutive days
LONG TERM — Period Lasting longer than 5 days, but not qualifying as Transient
Long Term
TRANSIENT LONG TERM — Vehicles located at the airport for the purposes of
transporting frequent aircraft passengers to and from the Iowa City Municipal
Airport
The Iowa City Airport has 3 areas surrounding the Terminal Building which have
parking spaces marked. These area are broken down into 3 categories: Long-
term, Short-term, and FBO / Staff. Proximity to each other results in the
capabilities of overflow from one are being contained in either of the other lots.
See attached map for layout
The following are the fees and requirements to park vehicles at the Iowa City
Municipal Airport:
Short Term Parking: Under 24 hours — nothing required. Vehicles shall be
parked in spaces along the short term lot.
Intermediate Term:
Vehicles will be registered with Airport or FBO personnel. Registration
shall consist of Name, Address, and Phone Number. During Winter
Months, Spare Key or other means of vehicle movement shall be left to
accommodate snow removal plans. During Summer months, Spare Key
will be left for movement of vehicle to accommodate possible construction
projects. Vehicles shall be parked in the Short Term Lot with overflow to
the Long Term Lot as necessary
Long Term:
Vehicles will be registered with Airport or FBO personnel. Registration
shall consist of Name, Address, and Phone Number. During Winter
Months, Spare Key or other means of vehicle movement shall be left to
accommodate snow removal plans. During Summer months, Spare Key
will be left for movement of vehicle to accommodate possible construction
projects. Vehicles will be parked in the Long Term Lots. Operators will
purchase a placard to be placed in a visible location and will be based on
the following price schedule.
Rates for Long Term Parking
1 Week - $5
2 Weeks - $10
3 Weeks - $15
1 Month+ - $20
Transient Long Term:
Vehicles stored at the airport for purposes of transporting frequent visitors
shall be registered with Airport or FBO personnel. Registration shall
include Vehicle Owner, Primary Contact, Address, and Spare Keys to
move the vehicle for Snow Removal or Construction. A Parking Placard
will be purchased for the fee of $120 and shall be good for 1 year. This
parking Placard will be valid based on the Calendar Year and the 1gt Year
will be prorated based on purchase date. Vehicles will be parked in the
Long Term Lot.
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Eastern Iowa Airport
needs fundamental.
branding changes
The Eastern Iowa Airport is one of the few entities in the
Corridor that not only serves as a major economic engine for
the region, but also as a defining part of what makes the
Corridor a regional entity. .
Despite these special attributes it continues to be plagued
with significant branding challenges_
We were pleased that the airport was recently awarded a
$200,000 marketing grant by the U.S. Department of
Transportation to encourage potential passengers in the
Corridor to use that airport instead of traveling to others
nearby.
The fundamental reason why Corridor passengers use
other airports, particularly those living outside of Cedar
Rapids and Linn County, is a lack of ownership. This is a
direct result of the flawed naming of the airport, and to a
lesser extent the airport's coutcol.
Until 1997, the airport was known as the Cedar Rapids
Municipal Airport The name was changed at that time to
The Eastern Iowa Airport 'to better reflect the area the airport
serves; according to the facility's web site.
That change — from a very parochial name to something
too geographically vague - might have been made for valid
marketing reasons, but it missed the mark 'Eastern Iowa'
can refer to just about anywhere between Des Moines and
the Mississippi River.
We had originally thought that the Cedar Rapids/Iowa City
�-,U V1M1 N'1'ARY
Fifteen in 5's idea no. 16'c
Fifteen ideas for Linn County were
unveiled on May 11, 2005, as part
of the Fifteen in 5 community
planning process.
Representatives from the 21-
member Fifteen in 5
Selection Committee, the
Cedar Rapids Area
Chamber of Commerce
and The Greater Cedar
Rapids Community
Foundation unveiled the
ideas, maddng the adrru-
nation of th
While
able
more an eight Arpan Bakshi
months of work by hun-
dreds of local citizens. Is an asswtate with me
Nmtak Design r-- of
Corridor Regional Airport would be a good new name but _ Dozens of ideas were Cedar Napms. -
with the recent death of James Van Allen, it seems much more
fitting
debated in the open
that it be changed to the James Van Allen Regional
fob which was the hallmark of
Airport This will not only give people in the Corridor,
the process. The finalized list left one
particularly those in Johnson County, a better sense of
idea on the borderline at No. 16:
ownership by honoring this great man, it will also help
Make. Urm County a nationwide
to market the airport
model for energy effidency by estab-
The other piece of the branding puzzle is actual control.
hsbmg a goal of reducing energy per
The airport's owned by the City of Cedar Rapids and is
capita and developing standards for
controlled by a commission whose members are appointed
government -owned facilities.
by the city's mayor. This has worked well, but we feel a
At first the idea sounds lite. the
broader airport authority is more appropriate.
mission statement for a group of
Modeled on many other similar airport authorities, a
Corridor Regional Airport Authority would be
tree -hugging activists, but today's
global marketplace,. notwhat it was
an-inde end-
eni, governmental entity responsible for the operation of
in the low fuel cost'90s
The Pastern Iowa Airport and the Iowa City Municipal
Fin months have passed since
theceremonial
Airport The board of directors, composed of business and
community leaders, would be thewou
urrvcil1ng' Gas prices
haze since doubled and the nation's
be important to have broad representation from across the
single largest source of domestic
Corridor, but the three current members of the Eastem Iowa
Airport Commission should
crude oil in Alaska could be shut
due to a bad pipeline
retain their seats. It is vitallydown
important that this board be small — no more than sev
From a 'business perspective,
members — so that its effectiveness is not hampered by too
art investors knowthat renewable
much bureaucracy
ea
energy and building green have
This unique Brandin o rtunity y y
g S ppo is not only a way for the
entire Corridor to better embrace
almost nothing to do with the envi--
ronment The outsourcing of. U.S .
the airport it is a way to,
show that the entire Corridor can work together to further its
job's and the modernization ofAsian
future as a unified region,
Lprf �ur 1'tn SS �r�w%/CAI..
AVE 21 Z
countries may warrant energy lead.'
warrant ership as our nation's nett mdusirW
with profits
A load
by Jim DeU
plant in
of nearly $
energy crea
mayor will i
i y is er1ua1I
In fact
Conference
buildings rei
nation's tot
tion. The.
study which
sgtrate-foot i
green results