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Home My WebLink About04-14-2005 Airport CommissionIOWA CITY AIRPORT COMMISSION MEETING AGENDA AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE IOWA CITY, IOWA THURSDAY, APRIL 14, 2005 - 5:45 P.M. 1. Determine Quorum 2. Approval of Minutes from March 10, 2005 meeting 3. Public Discussion - Items not on the agenda 4. Items for Discussion/Action: A. Eastern Iowa Big Kids Toy Show B. Runway 07 Project - Earth Tech C. Aviation Commerce Park D. Strategic Plan • Implementation E. Airport Budget F. Airport Management G. Obstruction Mitigation Project- Stanley Consultants H. Airport Viewing Area I. Old United Hangar -Leasing additional space to Kim Brogan J. Howard R. Green Co. -Environmental Assessment costs K. Non -Voting Member -Consider a motion to request that the Mayor appoint'Dan Clay as a non -voting member of the Commission. 6. Chairperson's Report 7. Commission Members' Reports 8. Staff Report 9. Set next regular meeting for May 12, 2005 at 5:45 p.m. 10. Adjourn ' , t DRAFT MINUTES _ Iowa City Airport Commission March 10, 2005 Iowa City Airport Terminal — 5:45 PM Members Present: Randy Hartwig, Chair; Carl Williams; Dan Clay; Michelle Robnett; John Staley Staff Present: Sue Dulek Others Present: Harry Wolf; Dave Hughes; Michael Tharp; Harry Hinckley; John Yeomans; Terry Edmunds DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:51 PM. RECOMMENDATIONS TO COUNCIL: None SELECT OFFICERS: Chairperson Hartwig asked for a motion to determine the method of voting, i.e., voice, show of hands, or ballot. Staley moved to use a voice vote for the selection of officers; seconded by Hartwig. Motion carried 5 to 0. Hartwig then asked for nominations for Chairperson of the Airport Commission. Staley moved to nominate Hartwig.as Chairperson of the Airport Commission; seconded by Clay. Staley moved to cease nominations for Chair; seconded by Robnett. Motions carried 4 to 0; Hartwig abstaining. Hartwig then asked for nominations for Vice -Chairperson of the Airport Commission. Staley recommended Clay; however, Clay declined as he is moving soon and will be living outside city limits. Williams moved to retain Staley in the position of Vice - Chairperson of the Airport Commission; seconded by Hartwig. Motion carried 4 to 0; Staley abstaining. APPROVAL OF MINUTES FROM FEBRUARY 10, 2005, and FEBRUARY 16, 2005, MEETINGS: Hartwig asked if anyone had any corrections. He noted a spelling error on the February 16 minutes, the second page, under Airport Management. Schneider and Associates should be Snyder. Robnett moved to accept the February 10, 2005 minutes as submitted, and to accept the February 16 minutes as corrected; seconded by Williams. Motion carried 5 to 0. PUBLIC DISCUSSION: Harry Hinckley addressed the Commission regarding the decisions they need to make in regards to Airport management. He asked the members to think carefully as they move ahead with these decisions, and stated that he looks forward to them finding a really good compromise on these issues. ITEMS FOR DISCUSSION/ACTION: A. Methodist Men's Club Fly In — John Yeomans discussed the theme of their fly in, stating that Jet Air has become a big supporter of it. The event has now become a two-day event, with breakfast offered both mornings. The Downtown Rotary Club and the Johnson County 4-H are also participating. He stated that information is going out to the public soon, and they've had a good response from vendors thus far. He also noted a web site at www.bigkidstoyshow.com that will be live soon. A Mustang airplane has been reserved to fly in, as well. Dulek noted that alcohol is not allowed to be served on City property, as Jet Air is planning a Friday Night Hangar Party. She will speak with Jet Air further about this. B. Runway 07 Project — Earth Tech — Terry Edmunds addressed the Commission, asking about the width of the new runway, as he has a long - wing aircraft, and he needs the extra room to turn around in. Dave Hughes noted that there would be a parallel taxiway there so it should not be a problem. He stated that Earth Tech would keep this in mind during the project. Hughes then gave the members an update on Earth Tech's work. He stated that he met with the State Historic Preservation Officer and an environmental specialist from the FAA to review the hangar documentation. Hughes stated that he also met with the Farm Manager to discuss the upcoming crops, and the impact of Earth Tech's work on this. Last week Hughes met with the City to discuss various issues. Members asked questions regarding the construction season, and items that still need to be decided. Hartwig noted that in order to start this next phase of work, the Airport Commission members need to authorize him, as Chair, to sign this agreement. Clay moved to adopt the Resolution Approving the Scope of Services for Runway-7-25 Extension & Parallel Taxiway - Grading ("Phase 3 of the Engineering Services Agreement") and Authorizing the Chair to sign and the Secretary to Attest to an Agreement Incorporating said Scope of Services; seconded by Staley. Resolution accepted 5 to 0 on voice vote. C. Aviation Commerce Park — Hartwig noted that the City Council did approve the sale of property for the proposed Super Wal-Mart. Realtor, Harry Wolf, addressed the members, stating that some preliminary field work has begun on this property. He stated that he is re -assessing the remaining lots. Dulek noted that Casey Cook did previous appraisals, and she will get copies to Wolf. Members asked questions regarding the value of the remaining land, and discussed various uses for it. The discussion then turned to leasing versus ,selling. It was decided that Hartwig, Clay, and Staley will meet next week with Wolf and City Manager Atkins, to further discuss the direction the City wants to go with this available land, and also the financial expectations. Dulek suggested they talk with Bill Flannery of Snyder and Associates to get his input, as well. D. Strategic Plan — Implementation — Clay noted that the interns, Elizabeth Freiburger and Michael Tharp, have been working on various aspects of the Strategic Plan, and he asked Tharp to give a brief update on what they're doing. Tharp introduced himself to the members, and stated that he is working with the Big Kids Toy Show in the areas of security and parking, displays and booths. Tharp also noted that he had put together a "media release" list that he can share with the members. He also brought everyone up to date on the manager's office being ready to go in the terminal building. Clay noted that the interns have also been working on the Operations Manual, and getting things updated. Clay commended the interns on doing a nice job. Hartwig then asked if anyone wanted to volunteer to attend the April 19 City Council meeting. He asked that they let him know. E. Airport Budget — Hartwig noted that he spoke with the Farm Manager today about getting some money out to put in the airport coffers. Williams noted that the January budget shows them over on the sewer utility charge, and he asked if this was going to be an on -going issue. Hartwig noted that this would occur approximately three times this year. The discussion turned to having extra money available for roofing and fencing issues, as well as signage. F. Airport Management — Robnett presented the members with her draft of three different ideas for the airport management issue. The three choices are: hire an administrative assistant; continue using consultants; or hire an actual manager. She worked with the interns to come up with a list of duties and functions that each of these positions would encompass. She asked that the members review her draft, and then at the next meeting they could integrate all of their ideas into one draft. Robnett gave an overview of the ideas she has come up with, concerning functions and salaries. G. Obstruction Mitigation Project — Stanley Consultants — Hartwig noted that he didn't have much to report at this time. He stated that they need to get something from Stanley first to see just where they are in the process. H. Airport Viewing Area — Clay noted that intern Freiburger has been working on getting information from various playground equipment companies, and he gave the members some handouts to review. The discussion turned to having an aviation theme in the viewing area, and in talking to various corporations in the area for donations. This led the conversation to speaking with philanthropic groups in the area to see if they would be interested in funding this from an educational standpoint. CHAIRPERSON'S REPORT: Hartwig noted that the Gazette ran an article on February 19 in regards to the EPA having a plane here that measured atmosphere in some manner. He said the U of I designed the software being used in the plane. He also stated that the FAA Central Regional Airport Conference is in May this year, and that there is money in the budget for someone to attend. t COMMISSION MEMBER'S REPORTS: Clay noted that he has bought a house outside of the City limits, which means that he will no longer be able to be a regular voting member of the Commission. If the members would pass a resolution to appoint one advisory seat, then he can remain on the Airport Commission. This would, of course, open up a voting seat on the commission with City Council approval. STAFF REPORT: None. SET NEXT REGULAR MEETING FOR APRIL 14, 2005, AT 5:45 PM. ADJOURN: Meeting adjourned at 8:35 PM. Randall D. Hartwig Chairperson Date Airport Commission ATTENDANCE RECORD YEAR 2005 (Meeting Date) NAME TERM EXP. 1113 2/10 2/16 3/10 Daniel Clay 3/l/08 O/E X X X Randy Hartwig 3/l/09 X X X X Michelle Robnett 3/l/07 X X X X John Staley 3/l/06 X X X X Carl Williams 3/1/10 X X X X KEY: X = Present O = Absent O/E = Absent/Excused NM= No meeting = Not a Member Sue Dulek From: Daniel Clay [daniel-clay@uiowa.edu] Sent: Wednesday, March 23, 2005 3:51 PM To: marian-karr@iowa-city.org; Sue Dulek Cc: rdhartwig@hartwigmotors.com Subject: Resignation Dear Marian and Sue, As you know, my family is moving to a new residence located at 629 Fairway Lane, which is outside the Iowa City city limits. Consequently, I will be unable to continue to serve on the airport commission as of May 1, 2005. The purpose if this communication is to submit my resignation from the Airport Commission effective May 1, 2005. I have enjoyed working with the commission and hope to continue in some capacity after my resignation. Please feel free to contact me if you have any questions or need further information. Sincerely, Daniel L. Clay (319) 335-5639 work (319) 341-1654 home 1 E. 0 rE 0 . MAR — 4 2005 March 3, 2005 David Larsen 277-Hickory Street Kalona, IA 52247 Re: Davis Subdivision Part II, east side of Mormon Trek Boulevard Dear David, r mom halk IT CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-S000 (319) 3S6-5009 FAX www.icgov.org After our conversation yesterday, to avoid any misunderstandings, I felt the need to put Into writing what the City staffs position is regarding a road extending onto City of Iowa. City / Airport property. I have also enclosed a copy of the preliminary plat approved for this property. While you are correct that a preliminary plat is not set -in -stone, the preliminary plat is the stage where issues such as road location, the general layout of lots, and location of the stormwater basin are worked out. When we raised the issues related to a road being located on City of Iowa City property early in the preliminary plat process, the road was shifted south to avoid being extended onto public property. 1. A road may be extended onto property now owned by the City of Iowa City / Iowa City Municipal Airport provided it is outside the Runway Protection Zone, Runway Obstacle Free Area, and is approved by. the FAA. Documentation of this approval is required. Approval by resolution. of the Airport Commission will also be required. 2. To use the public property as a street right-of-way, the property will need to be purchased back from the City of Iowa City, at fair market value (FMV). The City Council would have to authorize the sale. Just as the public is obligated to purchase land at an appraised FMV we are obligated to sell public land at an appraised FMV. _Again, FAA approval:will be required for the sale. 3. Any federal (FAA) funds used to purchase this property must be returned to the FAA. Therefore the value of the. land must be at least as much as the federal grant funds. that may have been used.to purchase the land. This is due to this, land being purchased for Airport purposes; not for a road that benefits a commercial subdivision.. 4. A road in the .Davis Part 2 subdivision must abut the property to the east (Dane property) and be able to be extended east to provide access for future development east of Dane Road. t hope this clarifies the position of City staff. In summary, a road may be constructed on land owned by the City, but similar to any other property owner, the subdivider would have to purchase the land in order to construct a road on it. Sincerer :ozhnYapp Associate Planner Cc w/o enclosure: James Davis Scott Potoroff Karin Franklin Davis Hughes Sarah Holecek Sue Dulek / Airport Commission Randy Hartwig Ross Spitz Bob Miklo Jeff Davidson M EarthTech A Tyco latematlonal Ltd. Company March 22, 2005 Mr. Bruce Ahrens Farmers National Company PO Box 1488 Iowa City, IA 52244 RE: Runway 7-25 Extension and Obstruction Removal Iowa City Municipal Airport City of Iowa City, Iowa FAA AIP Project No. 3-19-0047-10 Earth Tech ID No. 80275 Dear Mr. Ahrens: 500 S.W. 7th Street Suite 301 Des Moines, IA 50309 v 515.244.1470 F 515.244.4803 w .earthtechxom Enclosed, for your use, are six (6) copies of exhibits showing farming restrictions due to the Runway 7-25 Extension at the Iowa City Municipal Airport. These drawings are based on discussions we had at our March 10 meeting. If you have any questions or require additional information, please call our office at your convenience. Very truly yours, Earth Tech a:. 3 . David B. Hughes, P.E. Enclosures: As Noted Cc: Mr. Randy Hartwig, Iowa City Municipal Airport (w/2 enclosures) Mr. Ron Duffe, Jet Air (w/enclosure) Ms. Sue Dulek, City of Iowa City (w/enclosure) 3.:\wo,Mp.Jam'SM75\wp%tr .0 BA03=5.Ih.doc � r at City Council Meeting Schedule and CITY of IowA Clry Work Session Agendas Apol6. 2005 www.lcgov.org TENTATIVE FUTURE MEETINGS AND AGENDAS ♦ MONDAY, APRIL 18 Emma J. Harvat Hall 6:30p Council Work Session ♦ TUESDAY, APRIL 19 7:00p Regular Formal Council Meeting Emma J. Harvat Hall ♦ WEDNESDAY, APRIL 27 Coralville City Hall 4:30p Joint Meeting of the City Councils of Iowa City, Coralville, and North Liberty; the Iowa City Community School Board, and the Johnson County Pi. Board of Supervisors ♦ MONDAY, MAY 2 6:30p Council Work Session Emma J. Harvat Hall ♦ TUESDAY, MAY 3 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting ♦ FRIDAY, MAY 6 8:30a ♦ MONDAY, MAY 16 6:30p ♦ TUESDAY, MAY 17 7:OOp ♦ MONDAY, JUNE 6 6:30p ♦ TUESDAY, JUNE 7 7:OOp Special Formal Evaluations Council Work Session Regular Formal Council Meeting Council Work Session Regular Formal Council Meeting ♦ MONDAY, JUNE 20 6:30p Council Work Session ♦ TUESDAY, JUNE 21 7:OO13 Regular Formal Council Meeting Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall 4e 4 Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240-319-356-5030 RESOLUTION NO. 05-132 RESOLUTION AUTHORIZING THE MAYOR TO CONCUR WITH A MEMORANDUM OF AGREEMENT BETWEEN THE FAA AND THE IOWA STATE HISTORIC PRESERVATION OFFICER REGARDING THE RUNWAY 7/25 EXTENSION PROJECT AND THE OLD UNITED HANGAR. WHEREAS, the Runway 7/25 Extension Project requires the demolition of the Old United Hangar; WHEREAS, because the Old United Hangar is eligible for inclusion in the National Register of Historic Places, the FAA and the Iowa State Historic Preservation Officer (SHPO) intend to enter into a Memorandum of Agreement (MOA) to document the Old United Hangar; a copy of which is attached, marked Exhibit A, and incorporated herein; WHEREAS, the FAA and SHPO have invited the City of Iowa City and the Iowa City Airport Commission to concur with the MOA; and WHEREAS, the Iowa City Airport Commission does concur with the MOA; and WHEREAS, the costs to the Commission to fulfill the MOA requirements are eligible for reimbursement under the runway extension grant; and WHEREAS, it is in the best interest of the City to concur with the MOA. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF IOWA CITY, IOWA THAT: The Mayor is hereby authorized to sign the MOA, a copy of which is attached as Exhibit A. Passed and approved this 5th day of April , 2005. ATTEST: CITftLERK Approved by Fad 3 a� OS City Attorney's Office Resolution No. Page 2 05-132 It was moved by Champion and seconded by Bailey the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Bailey X Champion X Elliott x Lehman M O'Donnell X Vanderhoef X Wilburn Leigh Lewis To: Sue Dulek Subject: Budget reports Sue - Attached are the Airport's revenue and expenditure reports. The first one is for the month of March only, the second for the fiscal year through March 31, 2005. You will note that these reports are presented in a slightly different format from those previously received by the Commission - they do not include subtotals for Salaries & Wages, Benefits, Technical Services, etc. A number of staff have indicated that they prefer this format, stating that it is easier to work with. If you will, please check with the Commission to see which format they prefer and let Deb Mansfield or myself know. Thank you, Sue - Leigh Lewis / Finance City of Iowa City 410 E. Washington St. Iowa City, IA 52240 (319)356-5052 City of Iowa City — Airport Revenue & Expenditures March 2005 REVS: 04.07.05 10:23:56 Page: 1 Iowa City General Ledger System X March Revenue FY 2005 Revenue Reporting For the period 03.01.05 to 03.31.05 Estimated YTD Period Account Revenue Revenue Revenue Remainder %i ------------------------------- 369100 Reimb Of Expenses 205.00 5.00 -205.00 369200 Reimb Damages 50.00 -50.00 381100 Int. On Investments 415.94 -415.94 382100 Land Rental 45049.00 24648.52 20972.82 20400.48 54.71 382200 Building/Room Rental 172106.00 141316.86 20000.00 30789.14 82.11 384200 Vending Machine Comm 43.20 10.80 -43.20 384900 other Commissions 18000.00 15462.70 1600.60 2537.30 85.90 393120 General Levy 67000.00 83999.97 9333.33 -16999.97 125.37 *** GRAND TOTAL *** 302155.00 266142.19 51922.55 36012.81 88.08 EXPE: 04.07.05 1.0:23:28 Iowa City General Ledger System X March Expenditures FY 2005 Expense Reporting For the period 03.01.05 to 03.31.05 YTD Period Account Appropriated Expenditures Expenditures --------------------------------------- - - ------ 411000 Perm. Full Time 413000 Temporary Employees 414100 Overtime Wages 414300 Term. - Vacation Pay 414400 Term. - Sick Leave 414500 Longevity Pay 421100 Health Insurance 421200 Dental Insurance 421300 Life Insurance 421400 Disability Insurance 421500 Unemployment Compensation 422100 Fica 423100 Ipers 424500 Monthly Cellular/PCS 431080 Recording Fees 431111 Engineering Services 432020 Annual Audit 432060 Consultant Services 432070 Management Services 433030 Long Distance Serv. 435051 Wireless- Phone Serv. 435053 Phone Move/Add/Chnge 435057 Couriers 435060 Legal Publications 436030 Transportation 436050 Registration 436060 Lodging 436080 Meals 437010 Comp_ Liability Ins. 437020 Fire & Casualty Ins. 437030 Worker's Comp Ins. . 437200 Loss Reserve Payment 438010 Stormwater Utility Charges 438030 Electricity 438050 Landfill Use 94630.00 2315.00 840.00 5000.00 1450.00 14653.00 319.00 664.00 7591.00 5706.00 325.00 115.00 2000.00 65.00 100.00 43.00 375.00 600.00 665.00 825.00 250.00 10919.00 133,56.00 215.00 5000.00 17874.00 246.00 34579.92 2621.75 1111.95 4719.28 166.06 908.34 4336.92 256.74 130.09 248.47 5580.00 3386.30 2116.96 237.50 7.00 137.85 14949.09 14910.28 18.90 131.50 450.00 250.00 199.80 7798.00 5327.64 10069.80 2635.20 87.50 297.64 23.34 19.98 210.22 157.99 25.00 3981.54 11910.28 .50 131.50 125.00 1775.88 Encumbrance Page: 1 Balance %- Used 60050.08 -306.75 -271.95 280.72 -166.06 541.66 10316.08 -256.74 188.91 415.53 -5580.00 4204.70 3589.04 87.50 108.00 2000.00 -137.85 -14949.09 -14910.28 46.10 100.00 -131.50 43.00 375.00 150.00 415.00 625.20 250.00 3121.00 13356.00 215.00 5000.00 -5327.64 7804.20 246.00 36.54 113.25 132.38 94.39 62.64 29.60 40.78 37.42 44.61 37.10 73.08 6.09 i;MIk' 75.00 37.59 24.22 71.42 56.34 EXPE: 04.07.05 10:23:28 Iowa City General Ledger System March Expenditures FY 2005 Expense Reporting For the period 03.01.05 to 03.31.05 YTD Period Account. Appropriated Expenditures Expenditures ------------------------------------------------------------- Encumbrance Page: 2 Balance % Used ------------------------------ 438070 Heating Fuel/Gas 5551.00 3808.52 889.87 1742.48 68.61 438080 Sewer Utility Charge 860.00 1748.56 400.24 -888.56 203.32 438090 Water Utility Charge 993.0.0 .1112.80 285.40 -119.80 112.06 439030 Testing Services 1450.00 902.20 65.00 547.80 62.22 441010 Vehicle Repairs and Maintenance 1156.00 721.38 434.62 62.40 .442010 Bldg. Rep. & Maint: 1448.00 2414.91 2138.91 -966.91 166.78 442020 Repair Of Structure 1467.00 195.00 1272.00 13.29 442030 Repair of Heating Equip 765.00 238.00 527.00 31.11 442040 Repair of Cooling Equip 544.00 544.00 442060 Repair of Electric/Plmbg 120.00 27.61 92.39 23.01 443050 Radio Equipment Rep. 26.00 94.08 -68.08 361.85 443080 Other Repair & Maint 11225.00 3301.58 7923.42 29.41 445060 Laundry Service 634.00 610.32 109.20 23.68 96.26 445070 Equipment Service 1093.00 592.00 74.00 501.00 54.16 445090 Hauling 500.00 283.99 216.01 56.80 445140 Outside Printing 385.00 94.72 290.26 24.60 445190 Film Processing 11.00 11.00 445230 Technical Services 2668.00 1955.00 770.00 713.00 73.28 445240 Word Processing 50.00 50.00 446100 City Attorney Chgbck 3874.00 2580.62 1293.38 66.61 446130 ITS-PC/Peripheral Support 535.00 875.00 -340.00 163.55 446160 ITS-Network/Internet Charge 360.00 240.00 30.00 120.00 66.67 446200 Photocopying Chgback 371.00 181.54 3.90 189.46 48.93 446300 Phone Equipment/Line change 108.0.00 768.04 65.00 311.96 71.11 446320 Mail Chargebacks 545.00 110.41 6.89 434.59 20.26 446330 UPS Chargebacks 20.00 20.00 446350 City Vehicle Repl. 9000.00 9630.32 -630.32 107.00 449060 Dues & Memberships 361.00 100.00 100.00 261.00 27.70 449140 Tools & Equip. Rent. 1504.00 1476.00 28.00 98.14 449280 Miscellaneous Expense 702.90 84.00 -702.90 452010 Office Supplies 139.00 106.00 33.00 76.26 452030 Minor Off Equip/Furn 25.00 25.00 454040 Books, Mag., Newspap 196.00 196.00 455100 Misc Peripherals 29.00 29.00 461040 Ag Chemicals 480.00 460.00 EXPE: 04.07.05 10:23:28 Page: 3 Iowa City General Ledger System March Expenditures FY 2005 Expense Reporting For the period 03.01.05 to 03.31.05 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance °s Used ------------------------------------------------------- 462030 Sanit. & Ind. Supp. ------------ 437.00 ------------ 195.96 ------------------------ ------------ 32.16 241.04 ------ 44.84 465020 Gasoline 24.75 -24.75 465050 Other Fuels 2000.00 1308.66 691.34 65.43 465070 Other Lubricants 43.00 31.99 11.01 74.40 465080 Fluids Gases & Other 11.00 11.00 466020 Lumber/hardware 325.00 158.18 166.82 48.67 466030 Paint & Supplies 56.00 56.00 466040 Plumbing Supplies 33.19 -33.19 466050 Electrical Supplies 210.00 210.00 466060 Bdlg. & Improv. Mat. 13.00 1050.00 -1037.00 8076.9 466070 Bldg. & Const. Supp. 110.00 110.00 467020 Minor Equip. Rep Mat 86.00 20.00 66.00 23.26 467100 Auto & Light Truck 71.00 71.00 468010 Surfacing Materials 99.00 99.00 468020 Concrete 169.00 169.00 468030 Asphalt 76.00 1612.93 -1536.93 2122.2 468050 Sand 40.00 44.11 -4.11 110.28 469040 Traffic Ctrl. Improv 1060.00 215.47 9.94 844.53 20.33 469190 Tools & Minor Equip. 600.00 260.31 339.69 43.39 469320 Misc Supplies 450.00 38.98 411.02 8.66 469370 Paper Supplies 54.00 54.00 473010 Contracted Improv. 7000.00 7000.00 490190 Interfund Transfers Out- Fu 85440.00 64080.00 7120.00 21360.00 75.00 *** GRAND TOTAL *** - 333956.00 ------------ 218596.17 ------------ 33566.08 ------------ ------------------------ 115359.83 65.46 ------ City of Iowa City — Airport Revenue & Expenditures Fiscal Year 2005 through March 31, 2005 REVE: 04.07.05 10:22:56 Page: 1 " ' Iowa City General Ledger System x FY2005 Revenue through March 31, 2005 FY 2005 Revenue Reporting For the period 07.01.04 to 03.31.05 Estimated YTD Period Account Revenue Revenue Revenue Remainder %r --------------------------------------------- 369100 Reimb Of Expenses 205.00 205.00 -205.00 369200 Reimb Damages 50.00 50.00 -50.00 381100 Int. On Investments 415.94 415.94 -415.94 382100 Land Rental 45049.00 24648.52 24648.52 20400.48 54.71 382200 Building/Room Rental 172106.00 141316.86 141316.86 30789.14 82.11 384200 Vending Machine Comm 43.20 43.20 -43.20 384900 Other Commissions 18000.00 15462.70 15462.70 2537.30 85.90 393120 General Levy 67000.00 83999.97 83999.97 -16999.97 125.37 *** GRAND TOTAL *** 302155.00 266142.19 266142.19 36012.81 88.08 EXPE: 04.07.05 10:22:26 Iowa City General Ledger System ' X FY2005 through March 31, 2005 FY 2005 Expense Reporting For the period 07.01.04 to 03.31.05 YTD Period Account ------------------------------------------------------- Appropriated Expenditures ------------ ------------ Expenditures 411000 Perm. Full Time 94630.00 34579.92 ------------ 34579.92 413000 Temporary Employees 2315.00 2621.75 2621.75 414100 Overtime Wages 840.00 1111.95 1111.95 414300 Term. - Vacation Pay 5000.00 4719.28 4719.28 414400 Term. - Sick Leave 166.06 166.06 414500 Longevity Pay 1450.00 908.34 908.34 421100 Health Insurance 14653.00 4336.92 4336.92 421200 Dental Insurance 256.74 256.74 _ 421300 Life Insurance 319.00 130.09 130.09 421400 Disability Insurance 664.00 248.47 248.47 421500 Unemployment compensation 5580.00 5580.00 422100 Fica 7591.00 3386.30 3386.30 423100 Ipers 5706.00 2116.96 2116.96 424500 Monthly Cellular/PCS 325.00 237.50 237.50 431080 Recording Fees 115.00 7.00 7.00 431111 Engineering Services 2000.00 432020 Annual Audit 137.85 137.85 432060 Consultant Services 14949.09 14949.09 432070 Management Services 14910.28 14910.28 433030 Long Distance Serv. 65.00 18.90 18.90 435051 Wireless Phone Serv. 100.00 435053 Phone Move/Add/Chnge 131.50 131.50 435057 Couriers 43.00 435060 Legal Publications 375.00 436030 Transportation 600.00 450.00 450.00 436050 Registration 665.00 256.00 250.00 436060 Lodging 825.00 199.80 199.80 436080 Meals 250.00 437010 Comp. Liability Ins. 10919.00 7798.00 7798.00 437020 Fire & Casualty Ins_ 13356.00 437030 Worker's Comp Ins. 215.00 437200 Loss Reserve Payment 5000.00 438010 Stormwater Utility Charges 5327.64 5327.64 438030 Electricity 17874.00 10069.80 10069.80 438050 Landfill Use 246.00 Encumbrance Page: 1 Balance %- Used ------------ ------ 60050.06 36.54 -366.75 113.25 -271.95 132.38 280.72 94.39 -166.06 541.66 62.64 10316.08 29.60 -256.74 188.91 40.78 415.53 37.42 -5580.00 4204.70 44.61 3589.04 37.10 87.50 73.08 108.00 6.09 2000.00 -137.85 -14949.09 -14910.28 46.10 29.08 100.00 131.50 43.00 375.00 150.00 75.00 415.00 37.59 625.20 24.22 250.00 3121.00 71.42 13356.00 215.00 5000.00 -5327.64 7804.20 56.34 246.00 EXPE: 04.07.05 10:22:26 Account Iowa City General Ledger System FY2005 through March 31, 2005 FY 2005 Expense Reporting For the period 07.01.04 to 03.31.05 YTD Period Appropriated Expenditures Expenditures Encumbrance 436070 ------------------------------ Heating Fuel/Gas ------------ 5551.00 ------------ 3808.52 3808.52 438080 Sewer Utility Charge 860.00 1748.56 1748.56 438090 Water Utility Charge 993.00 1112.80 1112.80 439030 Testing Services 1450.00 902.20 902.20 441010 Vehicle Repairs and Maintenance 1156.00 721.38 721.38 442010 Bldg. Rep. & Maint. 1448.00 2414.91 2414.91 442020 Repair Of Structure '1467.00 195.00 195.00 442030 Repair of Heating Equip 765.00 238.00 238.00 442040 Repair of Cooling Equip 544.00 442060 Repair of Electric/Plmbg 120.00 27.61 27.61 443050 Radio Equipment Rep. 26.00 94.08 94.08 443080 Other Repair & Maint 11225.00 3301.58 3301.58 445060 Laundry Service 634.00 610.32 610.32 445070 Equipment Service 1093.00 592.00 592.00 445090 Hauling 500.00 283.99 283.99 445140 Outside Printing 385.00 94.72 94.72 445190 Film Processing 11.00 445230 Technical Services 2668.00 1955.00 1955.00 445240 Word Processing 50.00 446100 City Attorney Chgbck 3874.00 2580.62 2580.62 446130 ITS-PC/Peripheral Support 535.00 875.00 875.00 446160 ITS-Network/Internet Charge 360.00 240.00 240.00 446200 Photocopying Chgback 371.00 181.54 181.54 446300 Phone Equipment/Line Change 1080.00 768.04 768.04 446320 Mail Chargebacks 545.00 110.41 110.41 446330 .UPS Chargebacks 20.00 446350 City Vehicle Repl. 9000.00 9630.32 9630.32 449060 Dues & Memberships 361.00 100.00 100.00 449140 Tools & Equip. Rent. 1504.00 1476.00 1476.00 449280 Miscellaneous Expense 702.90 702.90 452010 Office Supplies 139.00 106.00 106.00 452030. Minor Off Equip/Furn 25.00 454040 Books, Mag., Newspap 196.00 455100 Misc Peripherals 29:00 461040 Ag Chemicals 480.00 Page: 2 - Balance % Used 1742.48 68.61 -888.56 203.32 -119.80 112.06 547.80 62.22 434.62 62.40 -966.91 166.78 1272.00 13.29 527.00 31.11 544.00 92.39 23.01 -68.08 361.85 7923.42 29.41 23.68 96.26 501.00 54.16 216.01 56.80 290.28 24.60 11.00 713.00 73.28 50.00 1293.38 66.61 -340.00 163.55 120.00 66.67 189.46 48.93 311.96 71.11 434.59 20.26 20.00 -630.32 107.00 261.00 27.70 28.00 98.14 -702.90 33.00 76.26 25.00 196.00 29.00 480.00 EXPE: 04.07.05 10:22:26 Iowa City General Ledger System FY2005 through March 31, 2005 FY 2005 Expense Reporting For the period 07.01.04 to 03.31.05 Page: 3 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance �k Used ------------------------------------------------------- 462030 Sanit. & Ind. Supp. ------------ 437.00 ------------ 195.96 ------------------------------------ 195.96 241.04 ------ 44.84 465020 Gasoline 24.75. 24.75 -24.75 465050 Other Fuels 2000.00 1308.66 1308.66 691.34 65.43 465070 Other Lubricants 43.00 31.99 31.99 11.01 74.40 465080 Fluids Gases & Other 11.00 11.00 466020 Lumber/hardware 325.00 158.18 158.18 166.82 48.67 466030 Paint & Supplies 56.00 56.00 466040 Plumbing Supplies 33.19 33.19 -33.19 466050 Electrical Supplies 210.00 210.00 466060 Bdlg. & Improv. Mat. 13.00 1050..00 1050.00 -1037.00 8076.9 466070 Bldg. & Const. Supp. 110.00 110.00 467020 Minor Equip. Rep Mat 86.00 20.00 20.00 66.00 23.26 467100 Auto & Light Truck 71.00 71.00 468010 Surfacing Materials 99.00 99.00 468020 Concrete 169.00 169.00 468030 Asphalt 76.00 1612.93 1612.93 -1536.93 2122.2 468050 Sand 40.00 44.11 44.11 -4.11 110.28 469040 Traffic Ctrl. Improv 1060.00 215.47 215.47 844.53 20.33 469190 Tools & Minor Equip. 600.00 260.31 260.31 339.69 43.39 469320 Misc Supplies 450.00 38.98 38.98 411.02 8.66 469370 Paper Supplies 54.00 54.00 473010 Contracted Improv. 7000.00 7000.00 490190 Interfund Transfers Out- Fu 85440.00 64080.00 64080.00 21360.00 75.00 *** GRAND TOTAL *** 333956.00 218596.17 218596.17 115359.83 65.46 Howard R. Green Company p Y March 30, 2005 Mr. Randy Hartwig, Chair Iowa City Airport Commission 1801 South Riverside Drive Iowa City, IA 52246 RE: 2002 IOW ALP Updates Dear Randy As per your request, the following narrative is the history of the 2002 ALP Update project, undertaken by Howard R. Green Company (HRG) at the request of the Airport Manager/Commission. I was contacted by Ron O'Neil in late 2001, to prepare a possible contract between the commission and HRG, for an Airport Layout Plan As -built Update. The purpose of this update was to prepare a revised ALP drawing set that would reflect a number of changes that had occurred at the airport since the previous update, and several decisions that had been made by the commission in regard to planned airfield development. It was my understanding that Ron had discussed the need for this update with Doug Johnson, FAA Planner for Iowa, and it was agreed that, considering the developments that had occurred and that were underway, it was a good idea to proceed. I also understood that this planning activity would ultimately be reimbursed by the FAA as part of the contemplated Runway 7/25 improvements. The contract was agreed to in January, 2002, and the scope of services listed two general areas for revisions of the drawing set: To document recent changes in the airport layout, particularly as they related to runway identification, (the runway numbers had recently changed) runway category of Runway 18/36 to "Small Aircraft Only," and planning decisions of the commission, that required modifications to the Runway Protection Zone size and location, as well as safety zone dimensions, for siting a Precision Instrument Approach (ILS) to Runway 25. 2. To correct certain information shown on the previous ALP drawings that was not consistent with FAA standards (most notably the Part 77 Airspace drawings) or that incorrectly depicted planned actions (for example, the drawing showed certain taxiways as "to be closed" when no such planning had occurred.) Also to be included was the removal of the previous underground fuel farm, and inclusion of the (then) new above ground fuel farm and dispensing equipment. 8710 Earhart Lane SW • Cedar Rapids, IA 52404 • PO Box 9009 • Cedar Rapids, IA 52409-9009 319.841.4000 fax 319.841.4012 toll free 800.728.7805 www.hrgreen.com Mr. Randy Hartwig, Chair Iowa City Airport Commission Page 2 We proceeded to prepare the plan set accordingly, but before the set was completed, Ron O'Neil indicated he thought it would be correct to show the planned re-routing of Dane Road/Mormon Trek Boulevard, as it had then been determined it would be constructed. Although this change was not part of the original purposes for redrafting of the plan, it was reasoned that, since the routing decision had been made, and construction was progressing (on the first phase) it should be included. Ron obtained the drawing of the routing, and furnished it to HRG for inclusion in the plan set. The plan set was completed in early May, 2002, four drawing sets (as required by the FAA) were approved by the commission and signed by the Chair, and forwarded to FAA for its review and approval. A copy of the letter accompanying the plan sets is attached. At about the same time, Mr. Johnson transferred to a different job at the FAA, and his position became vacant. The position was temporarily failed by the section supervisor, but no plan reviews occurred for a number of months, while the Iowa Planner desk was waiting for a new occupant. Several months later, after Mr. Todd Madison had replaced Mr. Johnson as Iowa Planner, the commission; and HRG, were notified by Mr. Madison that the updated ALP drawing set was being returned, because the FAA Airports Division did not concur in the planned siting of an ILS for Runway 25, and could not agree with the proposed 50:1/40:1 approach surfaces, given the very large number of obstructions in the vicinity of the airport. At about the same time, HRG was engaged in the revision of the Airport Zoning Ordinance, and another project was underway to mitigate obstructions in the vicinity of the airport. There was considerable discussion at the commission, for at least two meetings, as I recall, about what the appropriate response to the FAA should be, particularly since others at the FAA had told the commission that an ILS could be sited on Runway 25. In September, 2002, the contract to revise the ALP Set was modified to include redrafting those. pages of the set affected by the changes necessary to meet the. FAA objections as they related to Runway 25. 1 was asked for, and prepared, a brief study showing the specific obstructions affecting this area, and I have enclosed a copy of that study report. The second revised drawing sets (again, four of each) were forwarded to the FAA in November 2002. Given the recent developments in regard to these sets of drawings, it is important to note that this revision process did not call for, and did not include, a narrative report (not usually part of an as -built update.) Over a period of the next year (approximately) Ron O'Neil, and I made occasional inquiries of Mr. Madison regarding the status of the approval of the ALP update, (in my case, particularly since we were proceeding with the airport zoning ordinance and map.) 0:TR0J\179280J011Ur Hartwig 03-30-05.doc Howard R. Green Gomnnnv I Mr. Randy Hartwig, Chair Iowa City Airport Commission Page 3 Each time I inquired, I was told that Mr. Madison had the plan set at his desk, and it was slowly working its way to the top of his "to do list", but that there were other matters (grant applications, funding issues etc.) that had a higher priority. I do not recall the last time (other than recently) that I spoke to the FAA about the approval process, but I recall several times during 2004 that Ron O'Neil told me that he had inquired, and "got the same answer as always." After receiving your letter of March 11, 1 called Mr. Madison to inquire about the ALP update, and at that time he told me that the plan update had not been approved, that he did not have a copy, and could not say what had happened to them. Normally, he confirmed, if the plans had been returned, there would have been a letter written to the commission, with a copy to HRG, explaining the reasons for the return, and his file did not contain such a letter. He told me that, after the second revision was received, he had conferred with other FAA staffers and that they were concerned with airspace issues, but that their primary concern was the planning for the reconfiguration of Dane Road. He said that, because the previous plan had been accompanied by an extensive narrative report that had addressed the Dane Road location along with other factors affecting the Runway 7 extension project, the FAA was not willing to accept a change in the Dane Road configuration without a similar narrative report. During that same conversation, I explained to Mr. Madison why I was concerned about the lack of approval, particularly as it related to the nonstandard airspace drawing included in the previous ALP, which did not conform to FAR Part 77. He said was not sure what I was referring to, and I suggested he look at the drawing, and I could point out my concerns. He retrieved his drawing set, and upon looking at the airspace drawings, told me that he then understood the concerns, and in fact related that his copy contained a number of handwritten notes indicating the need to make corrections. He then suggested that I should resend the set of drawings, and indicated he would take another look at the issues. He also told me he would forward to me a copy of several email exchanges he had with various people about this matter, which he did. I understand he sent you a copy as well, but I am enclosing a copy in any case. I note from what I received, that he has expressed another concern about Dane Road, referring to the Environmental Assessment completed by HRG in 2004, and the resulting Finding of No Significant Impact. It is unclear to me whether this is an additional concern, or is intended to replace the comments made previously about the ALP narrative report. 0:\PR0J\179280J01\Ur Hartwig 03-30-05.doc Howard R. Green Commnv Mr. Randy Hartwig, Chair Iowa City Airport Commission Page 4 Since meeting with you and the assistant city attorneys, and as of this date, we have not sent a duplicate set of drawings, and I am waiting for further instructions from the city/commission as to how to proceed. I hope this narrative gives you the information you require, but if you need anything further please let me know. Sincerely, Howa . Green Company Richard Y. Blum Senior Airport Planner enclosures 0:\PROJ\179280J01\Ltr HartMg 03-30-05.doc Howard R. Green Comnanv City of Iowa City MEMORANDUM TO: Airport Commission FROM: Susan Dulek, Assistant City Attorney DATE: April 8, 2005 RE: Agenda Item - April 14, 2005 Meeting - HR Green Co. Enclosed are copies of correspondence and other documents regarding work done by Howard R. Green Company that the Chairperson asked that I distribute prior to the meeting. The bill for this work is an item on your agenda. Enc. March 29. 2005 Mr. Randy Hartwig, Chair Iowa City Airport Commission Iowa City Municipal Airport 1801 South Riverside Drive Iowa City, IA 52240 RE: jchnson County/Iowa City Airport Zoning Ordinance Dear Randy: In our recent conversations you have asked me to provide some specifics that account for the significant change in the scope of work on this project, and as well as memory serves, I will attempt to do that. There were two specific areas of the original agreement that were the cause of the over runs: First, the agreement initially specified that the Airspace Drawing, prepared as part of the update of the Airport Layout Plan that had been prepared by Snyder Associates, would be the basis for the Zoning Map incorporated as part of the Ordinance. Unfortunately, this drawing was not developed, according to FAR Part 77, and did not accurately reflect the decisions made by the Airport Commission, and confirmed by the Airport Zoning Commission, as to the design of airspace to be protected. As a result, HRG was instructed to reconstruct the Airspace Drawing to conform to the planning of both commissions. As the airspace drawing was being prepared, a discussion ensued as to the nature of the approach surface to be shown to Runway 25 (at the time 24.) The question was raised because of ongoing discussions of the siting of an ILS precision instrument approach system to that runway.' Per the instructions of both commissions, we prepared the drawing to reflect the more restrictive standards required to site the ILS. Secondly, the initial agreement calls for three meetings: one with the Airport Zoning Commission, one with the City, and one with the County - these last two presumably to be at the public hearings to be held during the adoption phase. As a result of several factors the number of requested meetings far exceeded this estimate. There were a number of meetings scheduled with the Airport Zoning Commission — several of which failed to achieve a quorum, although I was in attendance, and prepared with presentations. 6710 Earhart Lane SW • Cedar Rapids, IA 52404 • PO Box 9009 • Cedar Rapids, IA 52409-9009 319.841.4000 fax 319.841.4012 toll free 800.728.7805 www.hrgreen.com 4 ` Mr. Randy Hartwig, Chair Iowa City Airport Commission Iowa City Municipal Airport Page 2 In addition, I was asked by the airport manager to attend a number of meetings with the Airport Commission, to inform them of actions being contemplated and taken, and to assist them in understanding the issues related to planning for an ultimate ILS. I also conducted an informational meeting at the county staff level, as requested by the County Attorney. In addition, the City Attorney requested that I meet with the City Planning Director, and her staff, which I did on several occasions, some of which resulted in rewrites of the ordinance. I also conducted a workshop session with the housing department staff to help them understand the workings of the ordinance and the map. Prior to the Public Hearing, I met with the City Council, to answer questions they had in regard to the ordinance, and also attended the Public Hearing in the Council Chambers. As these meetings accumulated, and the scope of the work accelerated well past the original estimate, I had a number of conversations with the airport manager, and at one point wrote the chair of the Airport Zoning Commission, with a similar explanation to that contained above, although not in as much detail. Several times, the airport manager assured me he was communicating with the city finance department, because the Airport Zoning Commission had no budget, and because the additional work was not budgeted by the Airport Commission. He also assured me that the "powers that be" understood the need to get the work done, and urged me to continue, which I did. Our accounting department informs me that a statement was mailed on March 215t, 2005, and the amount remaining unpaid on this project is $8,700. The documentation I provided previously shows the days and times when work was performed, but if you need further information, or have additional questions, please let me know. Sincerely, HO�1WARD R. GREEN COMPANY a0--V Richard Y. Blum Senior Airport Planner 01PR0J\179280J01Ur Hartwig 3-22-05.doc Howard R. Green Company 1 Y 0 May 8, 2002 Mr. Doug Johnson, P.E. Iowa Airport Planner FAA Central Region Airports Division, ACE-611 901 Locust Kansas City, MO 64106-2641 Re: Iowa City Municipal Airport, ALP Partial Update Dear Doug: Enclosed are four signed sets of drawings, partially revised, of the Iowa City ALP. The revisions block contains reference to the changes made, but in general they reflect the following actions: 1. All of the drawings have been revised to reflect the renumbering of the runways, where appropriate. 2. The Iowa City Airport Commission has reaffirmed its decision to protect, to the best of its ability, the airspace in the vicinity of the Airport, consistent with the current provisions of FAR Part 77, including the potential for a precision approach to Runway 25. The drawings have been modified, where appropriate, to reflect this decision, and to be consistent with the Iowa City and Johnson County Airport Zoning Ordinances. 3. The current status of Runway 18/36 at the north end of the airfield in the vicinity of the Airport Commerce Park is shown, including areas where the pavement has been removed. Taxiways previously shown as "to be closed", have been redrawn to show their continuing status. In addition, the runway has been designated as "Small Aircraft Only." This action results in the exclusion of the bowling establishment from the Runway 36 RPZ. 4. The Terminal Area Drawing shows the approximate location of the recently completed fuel farm, and remote fueling dispenser. The drawing is not to scale, and has been so noted. If you have questions or comments, please let me know. Thank you. Sincerely, HOWARD R. GREEN COMPANY Richard Y. Blum, Senior Airport Planner Enclosure cc: Ron O'Neil, Airport Manager 0:\PROJ\179280J01\Restored\CORR\Ltr Wohnson 5-7-02.doc May 8, 2002 Mr. Doug Johnson, P.E. Iowa Airport Planner FAA Central Region Airports Division, ACE-611 901 Locust Kansas City, MO 64106-2641 Re: Iowa City Municipal Airport, ALP Partial Update Dear Doug: Enclosed are four signed sets of drawings, partially revised, of the Iowa City ALP. The revisions block contains reference to the changes made, but in general they reflect the following actions: 1. All of the drawings have been revised to reflect the renumbering of the runways, where appropriate. 2. The Iowa City Airport Commission has reaffirmed its decision to protect, to the best of its ability, the airspace in the vicinity of the Airport, consistent with the current provisions of FAR Part 77, including the potential for a precision approach to Runway 25. The drawings have been modified, where appropriate, to reflect this decision, and to be consistent with the Iowa City and Johnson County Airport Zoning Ordinances. 3. The current status of Runway 18/36 at the north end of the airfield in the vicinity of the Airport Commerce Park is shown, including areas where the pavement has been removed. Taxiways previously shown as "to be closed", have been redrawn to show their continuing status. In addition, the runway has been designated as "Small Aircraft Only." This action results in the exclusion of the bowling establishment from the Runway 36 RPZ. 4. The Terminal Area Drawing shows the approximate location of the recently completed fuel farm, and remote fueling dispenser. The drawing is not to scale, and has been so noted. If you have questions or comments, please let me know. Thank you. Sincerely, HOWARD R. GREEN COMPANY Richard Y. Blum, Senior Airport Planner Enclosure cc: Ron O'Neil, Airport Manager 0:\PROJ\179280J01\Restored\CORR\Ltr Wohnson 5-7-02.doc , Y A HOWARD R. GREEN COMPANY 8710 Earhart Lane SW - P.O. Box 9009 Cedar Rapids, Iowa 52409-9009 (319)841-4000 To: FAA Central Region Airports Division, ACE-611 E 901 Locust Kansas Citv. MO 64106-2325 ❑ Shop Drawings ❑ Specifications LETTER OF TRANSMITTAL Date: November 15, 2002 Job No. 179280-J01 Attn: Todd Madison, P.E. Re: Iowa City Airport Iowa City, Iowa We are sending you the following items: ® Attached ❑ Under Separate Cover ® Via UPS - Ground ❑ Prints M Plans ❑ Samples ❑ Submittals ❑ Copy of Letter ❑ Change Order ❑ COPIES DATE NO. DESCRIPTION 4 each SET, Iowa City Airport ALP ❑ For Approval ❑ Reviewed as submitted ❑ Resubmit ❑ For Your Use ❑ Reviewed as noted ❑ Submit ❑ As Requested ❑ Returned for corrections ❑ Return ® For Review and Comment ❑ Prints Returned After Loan To Us ❑ ❑ For Bids Due Remarks: Enclosed drawings are for your review. If you have any questions, please give me a call. cc+encl: Signed: Richard Y. Blum Copies for approval Copies for distribution Corrected prints O:\PROJ\179280J01 \Trn 111502-Mad ison.doc Blum, Richard From: todd.madison@faa.gov Sent: Wednesday, March 16, 2005 11:25 AM To: Hughes, David ( Des Moines) Cc: edward.hyatt@faa.gov; mark.schenkelberg@faa.gov, Blum, Richard; bflannery@snyder- associates.com; rdhartwig@hartwigmotors.com Subject: Re: Dane Farm Access David, The following string of e-mail messages should answer your questions (that are at the end of this string of e-mails) regarding the relocation of Dane Road, and the ALP that was never approved. Please design the disposition of Dane Road as indicated in the Environmental Assessment and Finding of No Significant Impact (EA/FONSI). If the your proposed design for the disposition of Dane Road differs from the preferred alternative that was chosen as a result of the EA/FONSI, then we will need to revisit the EA/FONSI to ensure that there will not be any adverse environmental impacts in accordance with the NEPA process. Please let us know one way or the other. Thank you, Todd M. Madison, P.E. Airport Planning Engineer - Iowa FAA Central Region Airports Division, ACE-611C 901 Locust Kansas City, Missouri 64106-2325 Tel: (816) 329-2640 Fax: (816) 329-2611 email: todd.madison@faa.gov web: www.faa.gov/arp/ace ----- Forwarded by Todd Madison/ACE/FAA on 03/16/05 11:16 AM ----- Todd Madison To: rblum@hrgreen.com 03/15/05 11:21 AM cc: Subject: Fw: Iowa City Airport's Current aft FYI Todd M. Madison, P.E. Airport Planning Engineer - Iowa FAA Central Region Airports Division, ACE-611C 901 Locust Kansas City, Missouri 64106-2325 Tel: (816) 329-2640 Fax: (816) 329-2611 email: todd.madison@faa.gov web: www.faa.gov/arp/ace ----- Forwarded by Todd Madison/ACE/FAA on 03/15/05 Todd Madison To: 11:21 AM ----- Sill Flannery <bflannery@snyder- associates.com> 1 (E-mail)" Kay.Thede@dot.iowa.gov ALP(Document link: 03/07/05 11:43 AM cc: "Randy Hartwig (E-mail)" <rdhartwig@hartwigmotors.com>, "Sue Dulek <Susan-Dulek@iowa-city.org>, Subject: Re: Iowa City Airport's Current Todds Archive) The following e-mail messages should help to answer the question regarding the ALP. We also indicated in the meeting with the Iowa City folks on 12/4/02 that the revised ALP airspace drawing, sheet 3,,was incorrect, and we were using the approved ALP (approval date 1/11/02) because it was correct. Further conversations with the airport and their consultant indicated the same, and we do not have any record of the erroneous ALP in our files because they were most likely returned or discarded. ------------------------------------------------------------------------------------------ ---------------------------------------------------- From: Ron O'Neil To: Todd Madison Thanks for the information. I'll see you in about a month at the Central Region Conference. -----Original Message ----- From: todd.madison@faa.gov (mailto:todd.madison@faa.gov] Sent: Wednesday, April 30, 2003 7:15 AM To: Ron O'Neil Cc: mark.schenkelberg@faa.gov; nicoletta.oliver@faa.gov Subject: Re.: Airport Layout Plan Ron, I apologize for not responding sooner in regards to the ALP and your e-mail. My preliminary review of the ALP generated questions concerning the airspace drawing, which will take additional time to research and study. We need to make sure that the existing and ultimate surfaces match the desired minimums, and I need to coordinate with our airspace folks. We also have concerns with the revised layout of Dane Road, which has changed since the ALP was approved on 1/11/02. The approved ALP that we have on file is supported by a very thorough Narrative Report. As such, we are very reluctant to consider any changes to the ALP that are not supported by a narrative report, especially during the NEPA process for the runway extension. The NEPA process must consider the various alternatives, and once a preferred alternative is approved by the NEPA process, we can consider changes to the ALP. To change the ALP during the NEPA process is not in the best interest of the airport, and will most likely be counterproductive during the process, i.e., controversy during public meetings. This was conveyed during our meeting last fall. Mark is reviewing the NEPA documents that have been submitted, but at first glance, it appears to be lacking. Please coordinate with Mark on the NEPA process. In regards to the pavement management plan, provided that you follow all of the FAA guidelines for receiving Federal funds, the pavement management plan can be reimbursed as project formulation costs for the next pavement rehabilitation project. In regards to the street, provided that the street does not violate any airspace or airport design standards, then the street is acceptable. It needs to be shown on the ALP, and we need to review the airspace, i.e., file a FAA Form 7460-1. In regards to fair market value, Nicoletta said that fair market value would be required unless the airport can show that they (the airport) are receiving a benefit from improved access to the airport. We would also need to go through the normal release process for the land to 2 transfer from the airport to the City since we are assuming that the City will operate and maintain the street. If not, we need to discuss the issue of the airport maintaining the street with airport funds. As I recall, the street will require the relocation of an ASOS and NDB, and the street proponent should pay to relocate these facilities with their monies. The ultimate location of the ASOS and NDB also need to be shown on the ALP, and both will need to have an airspace study and coordination with our NonFed Program Manager, John Rodgers. If you have any questions or wish to discuss, please contact me. Sincerely, Todd M. Madison, P.E. Airport Planning Engineer - Iowa FAA Central Region Airports Division, ACE-611C 901 Locust Kansas City, Missouri 64106-2325 Tel: (816) 329-2640 Fax: (816) 329-2611 email: todd.madison@faa.gov web: www.faa.gov/arp/ace Madison/ACE/FAAQFAA "Ron O'Neil" <Ron-O'NeilMiowa- To: Todd city.org> cc: 04/24/03 09:39 AM Subject: Airport Layout Plan Have you had time to complete the review of the Iowa City Airport Layout Plan? As an update to our obstruction mitigation project, we are notifying the property owners of the obstructions around the Airport and hope to have as many obstructions as we can afford mitigated by the end of the summer. The Environmental Assessment is on schedule and N.R. Green has sent Mark Schenkelberg most or all of the information he needs to have this completed in time to stay on track for the FY 2003 funding cycle. I am getting budget estimates on the cost to develop a pavement management plan. Is this reimbursable? If so, do I need to advertise and go through a selection process? When the extension is completed on Runway 07, it is the desire of the City Council to close Runway 18/36 and to construct a road on the south perimeter of the Airport, connecting with the relocated Dane Road. The Commission would like to keep the runway open as long as possible because it increases the utility of the Airport and because of the VOR approach to RW 36. There was a concern by the Commission that using this property may have an impact on grant assurances. Is there anything in the grant assurances prohibiting a public street on Airport property? I have already required that fencing be installed to restrict access to Airport property. ----------------------------------------------------------------------------------------- y T l If you have any questions, please contact me. Sincerely, Todd M. Madison, P.E. n Airport Planning Engineer - Iowa FAA Central Region Airports Division, 901 Locust Kansas City, Missouri 64106-2325 Tel: (816) 329-2640 Fax: (816) 329-2611 email: todd.madison@faa.gov web: www.faa.gov/arp/ace Bill Flannery <bflannery@snyder -associates.com> 02/25/05 04:52 PM ACE-611C To Todd'Madison/ACE/FAA@FAA cc "Randy Hartwig (E-mail)" <rdhartwig@hartwigmotors.com>, "Sue Dulek (E-mail)" <Susan-Dulek@iowa-city.org> Subject Iowa City Airport's Current ALP Todd Earlier this week I spoke with you regarding what is the latest Airport Layout Plan (ALP) for the Iowa City Airport. You confirmed that the one done by Snyder Associates, approved by the Iowa City Airport Commission on 14June2001 and Doug Johnson, the FAA Planning Engineer for Iowa, on 11January2002, remains the current FAA approved Airport Layout Plan. Also you were aware of the later version of the ALP prepared by HR Green but indicated that FAA had rejected that one. Can you provide me with a copy of the FAA letter indicating why the latter ALP version, prepared by HR Green, was rejected or an e-mail that I can share with the Iowa City Airport Commission on why that later version was rejected. Thank you very much for your help. Bill Flannery, Snyder Associates "Hughes, David Des Moines )" <David.Hughes@ear thtech.com> 03/16/05 09:54 AM Todd Madison/ACE/FAA@FAA Edward Hyatt/ACE/FAA@FAA Dane Farm Access To cc Subject 4 Todd, Had a question that came up yesterday talking with the Airport Chairperson. Just wanted to make sure that we were approaching the Dane Farm Road relocation in accordance with the alignment that was presented and approved by FAA. The ALP that we are using is dated Feb. 5, 2001 and it shows the Dane Farm Access Road being relocated to the south of the existing access drive. The new drive is located approximately 540 feet from runway centerline or 170 feet from the OFA. What we have heard is that the ALP that was being prepared by H.R. Green, that was not approved showed this road is a slightly different location because of FAA concerns. Can you please confirm where is the preferred location of this access road? By the way, why was the ALP that was submitted by H.R. Green not approved? Thanks, David B. Hughes Earth Tech Des Moines, Iowa (515) 244-1470 (FAX) 244-4803 This e-mail is intended to be delivered only to the named addressee(s) and may contain information that is confidential and proprietary. If this information is received by anyone other than the named addressee(s), the recipient(s) should immediately notify the sender by e-mail and promptly delete the transmitted material from your computer and server. 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Green Company 8710 Earhart Lane SW PO Box 9009 Cedar Rapids, IA 52409-9009 March 21, 2005 Project No: 176560J Iowa City Airport Commission 1801 South Riverside Drive Iowa City, IA 52246 Project: 176560J Iowa City Airport - Zoning Ordinance Preparation of zoning ordinance and related zoning map. Outstanding Invoices Balance Number Date Invoiced Due 45310 8/12/04 8,700.00 8,700.00 PAST DUB�account must plleease'send your heck olooked. day or let ushave been, Immediately if further delay is necessary. Please remit payment to: P.O. Box 4764, Des Moines, Iowa 50306-4764