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Home My WebLink About11-10-2005 Airport CommissionIOWA CITY AIRPORT COMMISSION MEETING AGENDA AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE IOWA CITY, IOWA THURSDAY, NOVEMBER 10, 2005 - 5:45 P.M. 1. Determine Quorum 2. Approval of Minutes from October 13, 2005 meeting 3. Public Discussion - Items not on the agenda 4. Items for Discussion/Action: A. Runway 07 Project - Earth Tech B. Aviation Commerce Park C. Airport "Operations": Strategic Plan -Implementation; Budget; and Airport Management D. Airport Viewing Area E. "South Airport Development" G. Subcommittees' Reports 5. Chairperson's Report 6. Commission Members' Reports 7. Staff Report 8. Set next regular meeting for December 8, 2005 at 5:45 p.m. 9. Adjourn City of Iowa City MEMORANDUM TO: Airport Commission FROM: Susan Dulek, Assistant City Attorney DATE: November 3, 2005 RE: Misc. Update Agenda for November 10 Meeting I have no comments specific to any agenda item this month. Commission Opening As the result of Carl Williams' resignation, there is an opening on the Commission. Applications are due at the City Clerk's office by 5:00 p.m. on December 7, 2005, and Council will make the appointment at the December 13 meeting. JJR Davis Subdivision JJR Davis Subdivision Part Four is being platted to the west of airport property. The developer has indicated to City staff that it would like to provide for its storm water management not within the subdivision, but on the adjacent property, namely the airport. This would be accomplished by a permanent easement. In order for the final plat to be approved, the Planning and Zoning Commission, City Council, the Airport Commission, and FAA will have to agree to such an easement. Budget Amendment/Airport Operations Specialist At its meeting on November 1, Council approved a resolution amending the Airport's budget to provide for a permanent, part-time Airport Operations Specialist, a copy of which is in your packet. Litigation re Aviation Commerce Park. This is to provide you with some basic information on the two lawsuits involving Aviation Commerce Park and the offer to purchase by Wal-Mart. One is against the City Council challenging the recent rezoning of Aviation Commerce Park from CI-1 to CC-2 as illegal. Gary Sanders and Richard Byers v. City Council of Iowa City, Johnson County No. CVCV066068. There is no trial date yet. The second is against the Iowa City Board of Adjustment challenging the special exception granted by the Board to allow two auto and truck orientated uses at the proposed Wal-Mart. Gary Sanders and Richard Byers v. Iowa City Board of Adjustment, Johnson County No. CVCV066044. This is set for trial on February 14, 2006. If you have questions about this matter, please do not hesitate to contact me. Copy to: Michael Tharp MINUTES 1 '7\ Iowa City Airport Commission October 13, 2005 Iowa City Airport Terminal — 5:45 PM Members Present: Randy Hartwig, Chair; Greg Farris; Howard Horan; Carl Williams, John Staley Staff Present: Sue Dulek, Michael Tharp Others Present: Dave Hughes, Earth Tech; Jack Young, Big Kids Toy Show; Ron Duffe DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:45 PM. RECOMMENDATIONS TO COUNCIL: Pay Grade/Job Description of "airport operations specialist'— Staley moved to recommend that the budget be amended to delete the full time manager position and add a new position of airport operations specialist, at pay grade level of 23 at 60% time; seconded by Farris. Motion carried 5 to 0 to recommend this to Council. APPROVAL OF MINUTES FROM SEPTEMBER 8, 2005 MEETING: Chairperson Hartwig asked if there were any additions or changes to the above -named minutes. Hartwig noted that on the second page, under 2., it states, "She also noted that Taylor Construction, one of the bidders on this project who came in approximately $77,000, has..." is not referring to a bid of $77,000, but $77,000 more than the bid. Williams moved to accept the minutes of the September 8, 2005 meeting as amended; seconded by Farris. Motion passed 5-0. PUBLIC DISCUSSION: Jack Young addressed the Commission on behalf of the Big Kids Toy Show. He stated that they are hoping to have the 2006 show on May 19, 20, and 21. Young stated that they will be adding some activities at the 2006 show — they hope to have a dance on Saturday evening and to add more children's activities. He also stated that they are in the process of creating an ownership entity for the Toy Show, known as Family Foundations for Youth, to provide opportunity for teenagers to participate in summer camp activities they may not otherwise be able to take part in. The Commission agreed that the 2006 Toy Show planning sounds good. Ron Duffe reported that Hertz arrived about two weeks ago and they have hired a manager for the Iowa City location. He stated that they plan to do some remodeling first, and get their staff trained and ready to go. Dulek reported that she has had communication with Hertz regarding the leasing situation. Hartwig explained to the newer members what the plans are for this lease arrangement. The discussion turned to signage and what type and size Hertz plans to use. ITEMS FOR DISCUSSION/ACTION: A. Runway 07 Project — Earth Tech 1. Update — Dave Hughes of Earth Tech reported to the Commission that they have received their permit from the D.N.R., and the contractor started work this week. Currently he is working on excavating, and construction of the box. Hughes stated they plan to have a fairly large work crew so the project should move fairly quickly. Hughes then stated that last week there was a meeting with the FAA, and that it was a very productive meeting. He stated there are a few "hurdles" they need to get past — involving costs — and that the first step will be a thorough obstruction survey. Members asked various questions concerning this survey, stating that they thought this type of survey had already been taken care of. Hughes stated that they would start on this right away, if approved. 2. Consider a resolution approving a supplemental agreement for engineering services for a detailed obstruction survey on the approach ends. Hartwig moved to consider the resolution approving a supplemental agreement for engineering services for a detailed obstruction survey on the approach ends; seconded by Williams. Resolution No. A-05-24 passed on a roll call vote, 5-0. B. Iowa Department of Transportation —Consider a resolution accepting an IDOT grant for airfield signs. Hartwig noted that this is a grant they are eligible for as a result of completing an acceptable security plan. The grant is for approximately $3,600 and will be used to replace fencing. Horan moved to consider a resolution accepting an IDOT grant for airfield signs; seconded by Staley. Resolution No. A-05-25 passed on a roll call vote, 5-0. C. Aviation Commerce Park — Dulek noted that the members' packets contained a proposed City Council resolution and a proposed amendment to the Wal-Mart purchase agreement, extending the closing date to January 31, 2006. She noted that this item would be on the Council's agenda for October 18. D. Airport "Operations": Strategic Plan —Implementation; Budget; and Airport Management — 1. Update — Hartwig reported on the part-time management person that they intend to hire. He noted that Dan Clay has been working with Sylvia Mejia, the Personnel Administrator for the City, in preparing a job description and deciding a pay grade. The members discussed the draft job description and the two pay -grade levels that Personnel suggested. Hartwig noted that they could always revisit this position at a later date, if they see a need, and increase it to a full-time position. Dulek suggested the members add, "prepares the agenda packet" to the job description, as well. Members noted the importance of knowing now whether this position can become full-time in the future. The discussion turned to the need to amend the current Airport budget, which shows an item for "airport manager, grade 27," and add a new item, "airport operations specialist," with the new pay grade they decide on. (TAPE ENDS) 2. Pay Grade/Job Description of "airport operations specialist" — Staley moved to recommend the position of airport operations specialist at a pay grade level of 23 and 60% time; seconded by Farris. Motion carried 5 to 0 to recommend this to Council. Hartwig stated that he would rewrite the job description with the changes they discussed. Hartwig then discussed the Airport budgets for FY06 and 07, and several of the line items. Members then discussed what items need to be planned for, as far as maintenance, asphalt work, painting, etc. Hartwig noted that he and Farris met with a City engineer recently to get his opinion on what he felt the Airport needed to take care of in these areas. Hartwig also noted some of the increases that were made to the new budget. Hartwig also reported that the van the Airport no longer needed was able to be used by another department within the City. E. Airport Viewing Area— Hartwig stated that one of the FAA representatives who was here recently for a meeting did not see a problem with this once he saw the area himself. The members received a copy of a letter from Steve Atkins, City Manager, that was sent to the FAA to show the City's support for this viewing area. F. National Guard Lease — Consider a resolution approving a lease agreement with State of Iowa Armory Board for space to park motor vehicles — Hartwig reported to the members on the status of this lease, noting that once the lease has been executed, the Guard will pay back -rent dating to August 2004. The issue of insurance requirements will be waived, per Dulek. Horan moved to consider a resolution approving a lease agreement with State of Iowa Armory Board for space to park motor vehicles; seconded by Staley. Resolution No. A-05-26 passed on a roll call vote, 5-0. G. Annual Report to City Council — Hartwig shared with members what he and Clay have worked on to present to the City Council. H. Subcommittees' Reports — Discussion centered on "Facilities" and getting costs for the parking area in front of the terminal; costs for painting, furniture, etc. in the terminal; and upgrading to taxiways. All of the members agreed that they do need to prioritize these upgrades and, in order to do so, they need to get some actual costs. Farris stated that he plans to have some figures on these projects by the next meeting. CHAIRPERSON'S REPORT: Hartwig and Tharp discussed the leasing and hangar situation, and Tharp noted that Hanger 3 will be leased soon, and that Hanger 12 is the other one open. Members asked about the waiting list for the newer hangars. Hartwig noted that when the FAA was here recently, they were able to go to the U of I hangar and see the simulator, as well as participate in it. Hartwig also noted that the Iowa City Area Development group would be meeting at the Airport conference room on October 20. Hartwig noted that the Commission needs to get back having someone attend the City Council meetings. COMMISSION MEMBERS' REPORTS: Williams updated the Commission on recent meeting concerning possible emergency training at the airport. Williams also announced his resignation due to increased work load at his job. Horan volunteered to be at City Council meetings as needed. STAFF REPORT: Tharp stated that last month the Commission asked him to put together an activity summary of the operations going on at the Airport. He stated that since he is there only three days per week, that leaves four days that he is unable to keep track. He did note a web site that has flight following where this type of information can be obtained, as well. He shared a graph that he had prepared, noting a range of 540 to 600 operations in the month of September. SET NEXT REGULAR MEETING FOR: November 10, 2005 at 5:45 P.M. ADJOURN: Meeting adjourned at 7:20 P.M. Airport Commission ATTENDANCE RECORD YEAR 2005 Meeting Date NAME TERM EXP. 1/13 2/10 1 2116 3110 4/14 5/12 6/9 7/14 8/11 9/8 10/13 Daniel Clay 3/1/08 O/E X X X X --- --- O --- --- --- Randy Hartwig 3/l/09 X X X X X X X x X X X Greg Farris 3/l/07 --- — --- --- --- --- --- X X X X John Staley 3/l/06 X X X X X X X X O X X Carl Williams 3/1/10 X X X X X X X O O X X Howard Horan 3/l/08 --- --- --- --- --- --- --- X X X X KEY: X = Present O = Absent O/E= Absent/Excused NM = No meeting --- = Not a Member City of Iowa City — Airport Revenue & Expenditures Fiscal Year 2006 thru October 31, 2005 REVS: 11.02.05 . 08:42:37 Page: 1 Iowa City General Ledger System FY06 Revenue thru October 31, 2005 FY 2006 Revenue Reporting For the period 07.01.05 to 10.31.05 Estimated YTD Period Account Revenue ---------------------- Revenue Revenue Remainder % 363220 Sale Of Autos ------------ ------------ --- 12554.38 12554.38 ------------ -12554.38 ------ 369100 Reimb Of Expenses 120.00 120.00 -120.00 381100 Int. On Investments 194.37 194.37 -194.37 382100 Land Rental 41948.00 8247.56 8247.56 33700.44 19.6E 382200 13uilding/Room Rental 160756.00 63554.50 63554.50 97201.50 39.5_ 384200 Vending Machine Comm 40.00 21.60 21.60 18.40 54.0( 384900 Other Commissions 10382.00 6359.40 6359.40 4022.60 61.2E 393120 General Levy 112000.00 27999.99 27999.99 84000.01 25.0( GRAND TOTAL *** ------------ ------------ 325126.00 ------------ 119051.80 119051.80 ------------ 206074.20 ------ 36.6, EXPE: 11.02.05 08:52:58 page: 2 Iowa City General Ledger System FY06 Expenditures thru October 31, 2005 FY 2006 Expense Reporting For the period 07.01.05 to 10.31.05 YTD Period _ Account Appropriated Expenditures Expenditures Encumbrance ------------- Balance % Used 442010 ------------ Bldg. Rep. & Maint. ------------ 2307.00 ------------ 432.59 --------- 432.59 -------- 1874.41 ------ 18.75 442020 Repair Of Structure 544.00 544.00 442030 Repair of Heating Equip 1504.00 1504.00 442040 Repair of Cooling Equip 1460.00 1460.00 442060 Repair of Electric/Plmbg 450.00 450.00 443010 Equip. Rep. & Maint. 133.00 133.00 443050 Radio Equipment Rep. 98.00 97.56 97.56 .44 99.55 443060 Telecom Equip. Rep. 73.00 73.00 443080 Other Repair & Maint 8725.00 3260.75 3260.75 5464.25 37.37 445060 Laundry Service 766.00 373.16 373.16 392.84 48.72 445070 Equipment Service 807.00 296.00 296.00 511.00 36.6E 445140 Outside Printing 266.00 29.02 29.02 236.98 10.91 445230 Technical Services 2477.00 925.00 925.00 1552.00 37.34 446100 City Attorney Chgbck 2887.00 1304.88 1304.88 1582.12 45.2C 446130 ITS-P.C/Peripheral Support 535.00 875.00 875.00 -340.00 163.55 446140 ITS -Computer Replacement Chargeb 82.00 82.00 446160 ITS-Network/Internet Charge 360.00 180.00 180.00 180.00 50.0C 446200 Photocopying Chgback 462.00 79.26 79.26 382.74 17.1E 446220 Phone Service - Department Charg 164.16 164.16 -164.16 446230 Long Distance Chargeback 5.00 5.00 446300 Phone Equipment/Line Charge 1495.00 195.00 195.00 1300.00 13.04 446320 Mail Chargebacks 322.00 161.79 161.79 160.21 50.2E 446350 City Vehicle Repl. 12000.00 3003.90 3003.90 8996.10 25.02 449060 Dues & Memberships 361.00 361.00 449140 Tools & Equip. Rent. 1480.00 1480.00 449280 Miscellaneous Expense 300.00 300.00 -300.00 449360 Interest Expense 49728.00 49728.00 452010 Office Supplies 120.00 120.00 454020 Subscriptions 193.00 1816.83 1816.83 -1623.83 941.3E 454040 Books, Mag., Newspap 3.00 3.00 455100 Misc Peripherals 71.00 71.00 461040 Ag Chemicals 487.00 137.77 137.77 349.23 28.2E 461050 Ag Materials 13.00 13.00 462030 Sanit. & Ind_ Supp. 289.00 111.23 111.23 177.77 38..4E 465050 Other Fuels 2061.00 800.54 800.54 1260.46 38.84 EXPE: 11.02.05 08:52:58 Page: 3 Iowa City General Ledger System FY06 Expenditures thru October 31, 2005 FY 2006 Expense Reporting For the period 07.01.05 to 10.31.05 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance Used 465060 Grease & Oil ------------ 85.00 ------------ ------------------------ 85.00 ------ 465070 Other Lubricants 32.97 32.97 -32.97 466020 Lumber/hardware 153.00 153.00 466030 Paint & Supplies 235.00 235.00 466040 Plumbing Supplies 47.00 47.00 466050 Electrical Supplies 540.00 34.99 34.99 505.01 6.48 466060 Bldg. & Improv. Mat. 59.00 59.00 466070 Bldg. & Const. Supp. 583.00 539.82 539.82 43.18 92.59 467020 Minor Equip. Rep Mat 55.00 55.00 467100 Auto & Light Truck 108.00 108.00 467140 Snow Removal Equip. 149.00 149.00 467160 General Equipment 8.00 8.00 468030 Asphalt 185.97 185.97 -185.97 468050 Sand 42.00 42.00 469040 Traffic Ctrl. Improv 903.00 903.00 469190 Tools & Minor Equip. 103.00 332.83 332.83 -229.83 323.14 469260 Fire Ext. & Refills 108.00 108.00 469320 Misc Supplies 480.06 480.00 473010 Contracted Improv. 10000.00 537.24 537.24 9462.76 5.37 473020 Non -contracted Impr. 3000.00 3000.00 490190 Interfund Transfers Out- Fu 35712.00 21360.00 21360.00 14352.00 59.81 GRAND TOTAL *** ------------ ------------ 324194.00 79957.72 ------------ ------------ 79957.72 ------------ 244236.28 ------ 24.66 Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington Street, Iowa City, IA 52240; 319-356-5030 12 RESOLUTION NO. ns-�st RESOLUTION AMENDING THE BUDGETED POSITIONS AT THE AIRPORT BY DELETING THE FULL-TIME AIRPORT MANAGER POSITION AND ADDING A PART- TIME (.60) POSITION OF AIRPORT OPERATIONS SPECIALIST AND AMENDING THE CONFIDENTIAL/ADMINISTRATIVE PAY PLAN BY DELETING THE POSITION OF AIRPORT MANAGER AND ADDING THE POSITION OF AIRPORT OPERATIONS SPECIALIST. WHEREAS, Resolution No. 05-188 adopted by the City Council on March 1, 2005 authorized permanent positions at the Airport for FY06; WHEREAS, Resolution No. 03-192 adopted by City Council on June 20, 2003 established a job classification/compensation plan for Administrative/Confidential employees; WHEREAS, the Airport Commission passed a motion at its meeting on October 13, 2005 to recommend that City Council amend the FY06 budget by deleting the full-time airport manager position and adding a part-time (.60) position of airport. operations specialist; WHEREAS, the Airport Commission has determined that the management duties and responsibilities being shared among a consultant for grant writing and related FAA and Iowa DOT matters, the fixed base operator (Jet Air, Inc.) for daily operations on the field, and a new part-time position for administration, including but not limited to paying bills, responding to telephone calls and correspondence, preparing meeting agenda packets, dealing with tenants/leases, operating the Unicorn radio, and assisting Commission with implementing Strategic Plan is an effective and efficient way to provide the full range of management services to the Airport at the present time; and WHEREAS, it is in the best interest of the City to accept the Commission's recommendation and to amend the budget accordingly; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CITY, IOWA THAT: 1. The budgeted positions at the Airport be amended by: a. The deletion of one full-time Airport Manager. b. The addition of one part-time (.60) Airport Operations Specialist. 2. The Administrative/Confidential Pay Plan be amended by: a. The deletion of the position of Airport Manager, Grade 27. b. The addition of the position of Airport Operations Specialist, Grade 23. assed and approved thi ist day of November 2005 xgzg ter✓ MAYOR Approved by ATTEST: CITY CLERK City Attorney's Office Resolution No. 05-351 Page z It was moved by n_B{ i e and seconded by Vanderhoef the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Bailey Champion Elliott Lehman O'Donnell Vanderhoef Wilburn