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HomeMy WebLinkAbout02-12-2004 Airport CommissionP,L�-- eopy IOWA CITY AIRPORT COMMISSION AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE THURSDAY, FEBRUARY 12, 2004 — 5:45 P.M. I. Determine Quorum II. Changes/Amendments to Minutes of January 8, 2004, meeting III. Review of Expenditures IV. Public Discussion — Items Not on Agenda V. Unfinished Items for Discussion/Action: VI. Items for Discussion/Action: a. Governance Structure for the Iowa City Airport Commission b. Aviation Commerce Park (ACP) — Iowa Realty i. Listing agreement ii. Prospects/activity report iii. Marketing plan/expenditures review C. Runway 07 project - i. Earth Tech contract ii. Notice to Proceed d. Environmental Assessment (consultant-H.R. Green Co.) e. Obstruption mitigation project (consultant -Stanley Engineering) i. Construction schedule ii. Phase ll, Supplemental agreement f. Strategic Plan i. Review action steps ii. . Counclletter iii. ABS report — Final VII. Chairperson's Report Vill. Commission Members' Reports IX. Administrative Report X. Set Next Regular Meeting for March 11, 2004 at 5:45 p.m. XI. Adjournment �ey^cEp 04 t26 O%} Q b . Agenda summary- 12 February 2004 a. Governance Structure — At the January meeting, Thrower suggested the Commission review the Commission's standing as an autonomous board, to see if the Commission would be as effective or more effective as an advisory commission. The City Manager and Mayor have been invited to the meeting to discuss how that would affect the operation and long-term viability of the Airport. b. Aviation Commerce Park —At the January meeting, the Commission agreed to extend the leasing agreement with Iowa Realty for 1 year. The listing agreement to sell the property must be approved by the Council. Tracy Overton will no longer be the agent. Kirk Hiland would replace him. Since the Mayor will be at the meeting for the first item on the agenda, this would be an opportune time to introduce him to Hiland. C. Runway 07 project — O'Neil met with Earth Tech on January 21 and has negotiated a contract for consultant fees for Phase 1 of the project. The agreement has been sent to the FAA for review as to the amount of the fees and the form of contract. The agreement will be contingent on receiving a grant for the project. If the Commission approves the contract, a Notice to Proceed will be issued. This will require a resolution. If a grant offer is received before the meeting, this will be included on the agenda. d. Environmental Assessment — 'Be final draft report is under review by the Federal Aviation Administration. If there is anything new to report, someone from H.R. Green will be at the meeting to make a report. C. Obstruction mitigation project — O'Neil met with Stanley Engineering to discuss why this project has stalled. Mike Donnelly will be at the meeting to address any questions the Commission may have. The agreement for Phase II of the project will be ready for approval. This will require a resolution. f. Strategy/business plan — The final report from Airport Business Solutions was received on January 20, 2004. O'Neil has not yet received some of the support material, but the final report is ready for circulation. The Commission will need to accept the final report and send it to the City Council. Thrower will send a letter to the Council, outlining how the Commission will use the information in the report. MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY, JANUARY 8, 2004 — 5:45 P.M. TOWA CTI'Y AIRPORT TERMINAL MEMBERS PRESENT: Randy Hartwig, Baron Thrower, John Staley STAFF PRESENT: Sue Dulek, Ron O'Neil CALL TO ORDER: Chairperson Thrower called the meeting to order at 5:45 p.m. APPROVAL OF MINUTES: The minutes of the December 9, 2003, Commission meeting were approved as submitted. O'Neil reviewed the check requests for January with the Commission. O'Neil said he is holding the final check for Airport Business Solutions until he receives the deliverables. O'Neil said the payment to the Gazette was for an ad to advertise for the roof project for buildings B and C. O'Neil said this would have to be advertised again because there were no bids. FL R. Green will contact companies directly next time the bids are due to remind them that the project has been advertised. PUBLIC DISCUSSION — PI'EMS NOT ON AGENDA: Rick Mascari addressed the Commission. He said that he wanted to comment that the runways were cleared in a timely manner after the last snowfall and looked very good. He said he wanted to remind the Commission that in past years, the City Council had assured the Airport Commission that Runway 18/36 could be kept open until a replacement instrument approach was in place on another runway. He said he did not think that had been changed. UNFINISHED ITEMS FOR DISCUSSION/ACTION: No items were presented. ITEMS FOR DISCUSSION/ACTION: a. Runway 07 project— O'Neil said he and Sue Dulek have reviewed the contract and contacted Earth Tech with some suggested revisions. O'Neil said he has received an independent cost estimate for consultant services for the project and it is substantially different from the proposal from Earth Tech. He will have to review both cost proposals and see why there is such a difference. He said he just received the second estimate on Tuesday. O'Neil said it might require a special Commission meeting to approve the contract so Earth Tech can be given a Notice to Proceed. b. Environmental Assessment project — O'Neil circulated a memo he received from Joe Traka, from H.R. Green, updating the Commission on the progress of the EA. He said the next move is up to Mark Schenkelberg, from the FAA. Dick Blum, from H.R. Green, said that he would like to address an item that was discussed earlier. He said that when the bids went out for the roofing project on buildings B and C, there were five companies that expressed interest. They contacted the companies after the bids were due and they said they were still interested and just did not realize when the bids were due. He said the next time the project is advertised, Green will contact the companies and send them bidding materials. Blum said that Joe Traka discussed the EA with the FAA on Tuesday and they were positive that the information was sufficient to move ahead with the program. Thrower asked O'Neil if he had any contact with anyone willing to fund the restoration of the United hangar? O'Neil said there is a tenant at the Airport that would like to have the hangar saved, but he was not aware of any fund-raising campaign. O'Neil said to restore the hangar, it would cost between $ 200,000 - $ 600,000, in addition to what the FAA would pay for. Blum said there were two sub -tasks in conjunction with the EA that the Commission wanted H.R. Green to explore. One was to evaluate the options to rerouting Willow Creek or constructing a culvert to take it out of the Obstacle Free Area (OFA). He said he was surprised on how large of a culvert would be needed to meet the flow numbers. Thrower asked if this was a hydrologic study? Blum said that was the main focus of their task. O'Neil asked if there was any price comparison between the culvert design and rerouting the creek around the OFA? Blum said either design would be in the $ 600,000 range. Blum said there are pros and cons to each design. The rerouting would supply some fill needed for the runway project. The Corps and DNR should be more receptive to the culvert design because Willow Creek would not be rerouted. Blum said that it would probably be best to put the entire creek in a culvert on Airport property, but that would be cost prohibitive. The second sub -task was to develop the costs associated with rerouting Dane Road. Blum said the agreement negotiated with the FAA was for them to contribute to the Mormon Trek project an amount equal to what it would have cost to reroute a chip -seal road from the south edge of the OFA to the Mormon Trek intersection. Mormon Trek is a substitute for rerouting Dane Road. Blum said that engineering and environmental work had to be done for the proposed rerouted road, even though it was evident the road would not be built. O'Neil reminded the Commission that the Airport had already contributed about $ 184,000 to the Mormon Trek project. It was a FAA grant that purchased the property for the intersection of Highway 1 and Mormon Trek. c. Obstruction mitigation project- O'Neil said he was expecting a representative from Stanley Consultants to be at the meeting to explain the construction schedule. He said he had sent them an agenda and requested someone attend the meeting. Thrower said that since no one was present from Stanley, they should be officially notified that the Commission is concerned about their lack of progress on the project. O'Neil said he would contact the project manager to start with. O'Neil said that one of the reasons the Commission selected Stanley was that they are a local firm and said that because of their proximity to the Airport, they would he able to provide excellent service. d. Aviation Commerce Park (ACP) — Tracy Overton and Kirk Hiland, from Iowa Realty, were at the meeting. Overton said that as is typical over the holiday season, things were slow and he did not have any new prospects to discuss with the Commission. Overton said Iowa Realty sat down and reviewed several of their projects, the ACP being one of them. He said Iowa Realty is strong on the project and still feels it is only a matter of time before the lots sell. He said that sometime when a project is stagnant, it is best to bring in new faces and ideas. Overton said he would like to propose that he turn the project over to Kirk Hiland. He said Hiland is a more senior person in the firm and has more commercial experience. He said their contract is coming up for renewal and this would be a good time to make a switch. Overton introduced Kirk Hiland. Hiland said he has been with Iowa Realty Commercial for 11 years and been in the real estate business since 1975. He said he represents clients from Davenport to Des Moines. He said he has reviewed the project and he thought the Commission should revisit the pricing and also what direction the property should go. He said the competition is from all the surrounding area, including North Liberty and Cedar Rapids. He said there has been an aviation park in Cedar Rapids for a number of years and it is only about a third full. He said that the ACP has good flexibility in it's zoning. He said he does not think marketing to just aviation uses would ever develop. Hiland said the Commission should look at something like the R.M. Boggs offices and shop in North Liberty. Hiland thought the Commission may have to look at a significant reduction in the per square foot price and be flexible in the uses allowed. There is a drawback in the fact that there is not a signal light at either end of the entrance road. Thrower said that in light of the development around this area, did Hiland see something missing in the area that could be built on this property? Hiland said there are businesses on land that is underutilized and he could see some of those businesses relocating on the airport property. He said retail in this area is dying out. He thinks the Commission should try to encourage light industrial uses. Hiland said he thought a new appraisal should be done. He said there are a lot of things in the report that don't need to be changed, but new comparables should be used. Hiland said he would recommend that there be a system set up to speed up the review of an offer. He said he realizes the Commission only meets once a month. Staley asked how Hiland goes about finding customers? Hiland said they do some general advertising and direct mailing. He said they have national contacts through some of the organizations they are members of. O'Neil reminded Hiland that the Commission would expect a written report on a monthly basis. Overton said it would be a seamless transition between him and Hiland. O'Neil said the sales agreement with Iowa Realty expires in January. It is a three way agreement between the Commission, the Council and Iowa Realty Commercial. Staley made a motion to renew the contract with Iowa Realty. Hartwig seconded the motion and it passed 3-0. e. Governance Structure for the Iowa City Airport Commission — Thrower said there has been discussion on the notion of what it takes to build a strategic plan. He said he would like to review a governance structure that relates to the Iowa City Senior Center. He said the Senior Center is not tied to the political whims of the community. It is a regional resource. It has a charter that reflects it as a resource. He said this is comparable to the Airport. He said the by-laws explain the Senior Center's role and the City's role toward the Center. He said although the Airport Commission is created by State laws as an autonomous board, the facilities are owned by the City and the role of the Commission is one of stewardship rather than ownership. He said being autonomous but being financially dependent was somewhat of a precarious position. Thrower reviewed the Senior Center by-laws and compared them to the Commission's organization. He said a major difference is the charter of the Senior Center. The Senior Center Commission is advisory to the City Council. The main decisions are made at Council level. He said there is a greater number of employers (the Commission) than employees (staff). He said the Commission needs to ask itself if it makes sense to continue in this current model? Dulek said one of the Senior Center Commission's members is not a City resident. Thrower said this was interesting because many of the tenants at the Airport do not live in Iowa City and do not have a voting voice in the Airport management. This may be something to consider if the governance is changed. Thrower said he put this on the agenda because he wanted to get the Commission's opinion on this issue. Hartwig said the Commission would need to weigh the factors on how this would affect the operations of the Airport. Dulek said a change in the governance would require a referendum. Hartwig asked how many airports in the State have commissions? O'Neil said he didn't know an exact number, but he would try to find out from the State Office of Aviation. There are also some airport authorities that have complete autonomy and taxing authority. Cedar Rapids and Washington are two airports in this area that have commissions. Hartwig said he would like to have input from the public before he could make any decision on changing. Staley said the biggest difference between the Commission and Senior Center Commission is that it is the Airport Commission's job is to manage and control the Airport and the Senior Center is only advisory. He said all of the pros and cons should be reviewed for the long-term health of the Airport. Thrower said as Commission members, they have to ask themselves what are they bringing to the table and how are they serving aviation? Would that differ if they went to an advisory role? He said some people struggle with the concept of what role the Commission plays in managing the airport and how this interacts with the rest of the City. Staley asked if Thrower was suggesting part of the Strategic Plan address changing the governance of the Airport? Thrower said he thought about making a motion to change the governance or at least lay out a timetable to discuss and act on the issue. Staley said he would like more input. He said he would like to invite the Mayor and City Manager to the next Commission meeting to discuss this. Thrower asked O'Neil to put this on the next agenda and invite the Mayor and City Manager to the meeting. O'Neil said he would suggest the Commission look at the length of the term for the Commissioners. He said six years is a long term. The State law says the term can be between three and six years. O'Neil said if the Commission wanted to discuss it, he would recommend a term of three or four years. Strategic planning — Thrower said the Commission has the ABS report and it needs some grammatical changes. O'Neil said he was contacted by ABS and they wanted their final payment. O'Neil said he would send them a check as soon as the corrections were made and he received the deliverables. ABS didn't like that answer and contacted Thrower. Thrower and O'Neil made a conference call to Michael Hodges. Thrower explained that they expected a report with correct English and that even if we didn't catch the mistakes the first time, he expected a professional looking document. Hodges agreed to make the corrections. Hodges then questioned the deliverables. He said his three -page contract didn't say anything about providing ten copies and an electronic version. O'Neil reminded him that it was a three -page contract, with a three -page attachment for the Scope of Services. The deliverables were spelled out in the Scope of Services. O'Neil sent Hodges the corrections that needed to be made and faxed him a copy of the contract. He said he has the check and will release it when ABS has completed the contract. When the report is completed, O'Neil said he would put this back of the agenda so the Commission can accept the final product. Thrower said he had raised a point of concern about sending the Council the ABS document as a stand-alone report because it was not all inclusive of what the Commission was trying to accomplish with the Strategic Plan. He asked if the Commission was comfortable enough sending the report, along with a letter explaining the Commission's response to the report? Thrower said the Council has funded the report and is expecting some type of closure. The Commission agreed this should be done. Thrower said he would draft a letter and send it around to the other Commission members for comment. CFLURPERSON'S REPORT: Thrower said there were a lot of important issues discussed at the meeting tonight. He said as soon as the EA can be completed, it will help them move forward of the Runway 07 project. Thrower said there are some issues with Stanley Consultants that need to be cleared up so the Commission can proceed with the Obstruction Mitigation project. Thrower said he would like each of the Commission members to consider the discussion of the governance of the Airport. Thrower said O'Neil has been thorough in the preparation of documents to address capital needs and the operating budget. He said he thinks there is a good relationship between the Airport Manager and the City Manager. That relationship is not adequately characterized in the ABS report. He said this should not be minimized and should be mentioned in their letter to the Council concerning the ABS report. COMMISSION MEMBERS' REPORTS: Hartwig agreed that the Commission had covered a lot of important issues at the meeting. He said he would also like to congratulate Thrower in recently getting his private pilot's license. Staley said he had a good tour of the Airport last Friday with O'Neil and it was helpful in understanding some of the ongoing and future projects. ADMINISTRATIVE REPORT: Dulek said the reason the Senior Center has a non -City member on their Commission is because the County makes a small contribution to the Center's budget. O'Neil said there is a copy of the Mayor's Proclamation for declaring December 17 as Aviation Day in Iowa City. Hartwig accepted the proclamation on behalf of the Commission. In the packet, there was a copy of the Council's schedule for the next two months. A copy of the Iowa Public Airports Associations 2004 legislative priorities was in the packet. O'Neil said he would be going to Des Moines in March for Airports Day at the Capital to discuss aviation issues and airport funding with local legislators. There is a memo in the packet from the Transportation Security Administration. There are three ground schools to start in January. Jet Air is teaching an instrument ground school and Kim Brogan is teaching a private ground school and an instrument ground school. The Council appointed Daniel Clay to the Airport Commission on January 6. There is still one position open that the Council will re -advertise for. SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for February 12, 2004, at 5:45 p.m. ADJOURNMENT: The meeting was adjourned at 7:45 p.m. Baron Thrower, Chairperson I IOWA CITY AIRPORT COMMISSION February 2004 Airport Expenditures Account 46110 Amount 121727 Larew Company Boiler repair -Bldg E $ 650.96 121728 Overhead Door North access gate 53.00 121729 PES Inc Repair -I DOLL reel motor & switch 1208.65 121730 Commercial Towel Dec. service 52.60 121732 Great Lakes Chapter-AAAE Annual dues 20.00 121733 Solon Heating Repair office furnace -Bldg H 247.72 121734 Midwest Janitorial Jan. service 185.00 121735 Iowa Workforce Devel. Annual elevator inspect -Bldg E 84.00 121736 City of Iowa City Sewer & water— Jan. 433.79 Account37490 121731 Keith Johnson Cost estimate-RW 07 project $ 240.00 Account37440 121737 H. R. Green Co. Willow Creek -Task 2, paymt #2 4,723.50 Dane Road -Task 3, paymt #2 3,984.71 The above list of expenditures was reviewed by the Iowa City Airport Commission on February 12, 2004. IOWA CITY MUNICIPAL AIRPORT 1801 South Riverside Drive Iowa City, Iowa 52246 Office Phone (319) 356-5045 Memorandum To: Steve Atkins and Mayor Lehman From: Ron O'Neil Date: January 12, 2004 Re: Airport Commission meeting — February 12 At their January meeting, in conjunction with their work on the Airport Strategic Plan, the Airport Commission discussed the governance structure of the Airport. Chairperson Baron Thrower used the Senior Center Commission, which is advisory to the Council, as a comparison. The discussion was preliminary and the Commission decided to discuss what the impact would be of having an advisory Commission instead of the system now in place. The Commission members are to compile a list of advantages and disadvantages for discussion at their February 121h meeting. The Commission agreed it would be very beneficial to have the City Manager and the Mayor participate in their February meeting. This memo is an invitation to you to attend the Commission meeting and participate in the discussion of what would be the best way to assure the Airport is included as a long-term asset to the City of Iowa City. Please let me know if you will be able to attend the meeting. It is scheduled for February 12, 2004 at 5:45 p.m. in the second floor meeting room of the Terminal Building. This will be the first agenda item for discussion. Cc: Airport Commission- /( Sue Dulek, Assistant City Attorney IOWA CITY MUNICIPAL AIRPORT 1801 South Riverside Drive Iowa City, Iowa 52246 Office Phone (319) 356-5045 Memorandum To: Steve Atkins From: Ron O'Neil (ems -n Date: January 26, 2004 Re: Project information Attached is a list of projects Baron Thrower requested I forward to you. He said he had a conversation with you concerning the list and you thought it would be beneficial to review in preparation for the February 12th Commission meeting. Some of the items are grant eligible, but it is unlikely the Iowa Office of Aviation will get funding for any of them this year. Cc: Airport Commission t IOW Air ort Facilities Improvement Fund Category Detail Estimated Cost Priority Si nage Safety Equipment -Direction $250/each Fuel -Direction Ramp- irection Taxiway -Direction Runway -Direction Runup -Direction Taxiway Runway Runup Ramp Fuel Safety Equipment $3000 total 2004 Surface Areas Ramp -Terminal Resu face and tie -down $624,740 2005 North t-hangars-re lace asphalt 1 $248,800 2006 North/South Taxiway Resurface 1 $77,750 2006 NorthlSouth Maintenance Road Resurface $16,400 2007 Crack sealing- RW 12/30 $24,600 2005 Crack sealing- RW 07125 $27,500 2006 Remove Surface on Runway 18 North of Run wa 25 $86,000 2007 Create Taxiways to 12/30 with run-u area $443,723 2007 Create Taxiways to 07 25- full parallel $1,174,734 2007 Install Way Lighting $400,487 2006 Renovate north parking lot $131,214 2006 Buildings Terminal renovation - exterior $23,000 2006 Paint All Tan Hangers White/Gra $9,000 2005 Replace Tan Hanger Doors 1 Replace Tan Hanger - Fire Extinguish Boxes EnlargelHan er-Building Identification Signs $5,000 $2,800 $1,320 2005 2004 2004 Fencing Replace wire/paint post (all fencing Take Down/Replace/Paint Terminal (north side) fencing $13,300 $3,000 2005 2005 Perimeter security fencing $61,946 2006 Other Relocate ASOS - Centerfield $15,000 2006 Repair/Restore North - Wash Rack Install/Implement Self Service Jet Fuel Pum Install/Implement Removable Aircraft Tie -downs Install Haz Waste containers Bldgs D and E 1 $7,000 $30,000 $450 $800 2007 2005 2004 2004 Replace Trash recepticles-t-hangars, ramp & arking Obstruction mitigation $1,000 $397,110 2005 2004 REIL RW 07/25 $16,000 2006 Total Cost I 33,845,674 W1 Ron O'Neil 'rom: Kay.Thede@DOT.STATE.IA. US tent: Tuesday, January 13, 2004 1:15 PM i o: Ron O'Neil Subject: Re: Commissionstauthorities Good thing we asked this information on the system plan survey! We haven't broken these down by level of airport, let me know if you would like that - wouldn't be too much to do that. Hope this helps. With 104 airports reporting (out of 113): 17 (16%) Airport Boards 51 (498) Commissions 7 ( 6%) Authorities (Council Bluffs, Audubon Co, Guthrie Co, Ankeny, Cherokee, Iowa Falls, Burlington) 29 (28%) Other - city council or city manager Ron O'Neil <Ron-O'Neil@iowa- To: <Kay.Thede@DOT.STATE.IA.US> city.org> cc: Subject 01/13/2004 10:33 AM Do you have statistics on how many Iowa airports have: authorities autonomous commissions advisory boards/commissions "Kay Thede (E-mail)" Commissions/authorities 1 CAPook praisal OMMERCIAL VALUATION : RESEARCH GROUP ri- KYRAN "CiASEY" COOK MAI, M.A. APPRAISERS AND CONSULTANTS OF HEAL ESTATE January 21,2004 Mr. Ron O'Neil, Airport Manager Iowa City Airport Commission 1801 S. Riverside Drive Iowa City. LA. 52240 Subject: A fee and time necessary to complete a consultation on the North Airport Development lots. Iowa City. LA Dear Mr. O'Neil: Thank you for your inquiry regarding the consultation on the property noted above. Assuming our terms and conditions are acceptable, Cook Appraisal, Inc. will be preparing a consultation letter on the above captioned property. The purpose of the inspection and consultation is to estimate the market value of the property. In consideration for the completion and delivery of three copies of the consultation letter, the fee will not exceed $800. The completion date would be no later than 3 weeks after our meeting with the listing agent provided we receive authorization at that time. Any additional consulting services and/or cost are to be agreed in writing between us before proceeding. The consultation letter will be prepared in accordance with the Uniform Standards of Professional Appraisal Practice. Furthermore, the letter shall be prepared for and our professional fee billed to City of Iowa City. The letter is intended only for your use, which may include parties reasonably involved in the planning and sale of the lots. It may be shared with the property owners at your discretion. It is not available for public distribution in whole or in part without our written permission. Attached to this authorization is a copy of our statement of Assumptions and Limiting- Conditions. Please sign the acknowledgment of this letter and return an original and a copy of the statement of Assumptions and Limiting Conditions to us. 1580 MALL DRIVE ♦ IOWA CITY, IOWA 52240 319/351-2044 ♦ FAX 351-0563 ♦ E-MAIL COOKAPPRQAVALON.NET January 21, 2004 Mr. O'Neil Page 2 We look forward to undertaking this assignment for you. Sincerely, Y Z71 Cook Appraisal, Inc. Kyran J. Cook, MAI KJC/jkt ACKNOWLEDGMENT: I hereby acknowledge receipt and understand the Assumptions and Limiting Conditions attached to this letter. I accept and agree to the above stated terms and conditions. (Signature) ook . ppraisl VALUATION RESEARCH GROUP (Date) Airport Alert: Senate Passes FY 2004 Omnibus Bill, Clearing Way for Release or fur runa rage i or i Ron O'Neil From: Bess Stembler [bess.stembler@airportnet.org] Sent: Thursday, January 22, 2004 12:04 PM To: ron—oneil@iowa-city.org Subject: Airport Alert: Senate Passes FY 2004 Omnibus Bill, Clearing Way for Release of AIP AAAE/ACI-NA Legislative Department Airport Alert http://www.airportnet.org/jointlegis To: AAAE/ACI-NA Chief Executives and Airport Operators on E-Mail Distribution From: AAAE/ACI-NA Legislative Staff Re: Senate Passes FY 2004 Omnibus Bill, Clearing Way for Release of AIP Funds Date: January 22— Volume 10, Number 3 — 12:45 p.m. After months of wrangling and debate, the Senate by a vote of 65-28 has just approved the seven bill, $820 billion fiscal year 2004 omnibus appropriations bill, H.R. 2673, which includes funding for the Airport Improvement Program and a number of other airport priorities. The House approved the measure on December 8, so today's action means that the bill can finally be sent to the President for his signature and enactment into law. Today's action also clears the way for the release of AIP funds to airports, since the FAA has been waiting for enactment before proceeding with the distribution of grant money. In addition to AIP funding, the omnibus bill includes a number of funding and policy items of importance to airports. Additional details on the treatment of airport priorities in the bill can be viewed at: Irttp://www.airportnet.org/sectire/federal/alerts/2003/a] 201.litm. Keep in mind that the omnibus bill includes a 0.59 percent across-the-board cut to offset unbudgeted spending that applies to all programs and projects, so all dollar amounts in the bill should be multiplied by 0.9941. Passage of the omnibus effectively closes the book on the very busy 2003 legislative year. For a complete summary of all of the legislative items in 2003 that affected airports, be sure to check out the 2003 AAAE/ACI- NA Legislative Affairs Annual Report, which can now be viewed online at: http://www.airportnet.org/depts/federal/LegA ff°/`2OAnnual%2OReport`/`2003.pdf. 1 /27/2004 RESOLUTION NO. RESOLUTION AUTHORIZING THE CHAIRPERSON TO EXECUTE AND THE SECRETARY TO ATTEST TO AN AGREEMENT BETWEEN THE AIRPORT COMMISSION OF THE CITY OF IOWA CITY, IOWA, AND EARTH TECH, INC. FOR THE RUNWAY 07125 PROJECT AT THE IOWA CITY MUNICIPAL AIRPORT. WHEREAS, the Airport Commission of the City of Iowa City has negotiated professional services agreement with Earth Tech, Inc. for FAA AIP Project No. 3-19-0047-10 at the Iowa City Municipal Airport; and, WHEREAS, the Commission finds the proposed agreement to be proper and in the best interest of the Iowa City Municipal Airport; and, WHEREAS, the agreement is contingent upon receiving a grant from the Federal Aviation Administration and upon approval of the agreement by the FAA. NOW, THEREFORE, BE IT RESOLVED BY THE AIRPORT COMMISSION OF THE CITY OF IOWA CITY: That the attached agreement with Earth Tech, Inc. is hereby approved and that the Chairperson is directed and authorized to execute and the Secretary to attest to the professional services agreement between the Airport Commission and Earth Tech, Inc. It was moved by and seconded by the Resolution be adopted, and upon roll call there were: AYES NAYS ABSENT Passed and approved this 12 day of February, 2004. CHAIRPERSON ATTEST: Hartwig Thrower Staley Clay Approved by SECRETARY City Attorney's Office IOWA CITY MUNICIPAL AIRPORT 1801 South Riverside Drive Iowa City, Iowa 52246 Office Phone (319) 356-5045 Memorandum To: Kevin O'Malley From: Ron O'Neil-©• Date: January 14, 2004 Re: Runway 07 project I am in the process of negotiating a contract with Earth Tech for the first phase of the Runway 07 project. The Commission received eight responses when they advertised for consultants and after interviewing three firms, Earth Tech was selected. The main focus of the project is to add approximately 800 feet of pavement to the west end of our primary runway. The first phase of the project will include an Environmental Assessment, updating the Airport's DBE program, developing an FAA approved Pavement Management Plan, historic documentation of the United hangar, design of the relocation of Willow Creek, the Dane Road relocation and the Runway 07 design. The second phase, programmed for FY 2005, will be the site preparation. The third phase, in FY 2006, will be the paving and lighting of the runway. I have received a letter from the Federal Aviation Administration stating that approximately $ 1,400,000.00 has been programmed for the first phase of this project. The funding bill has been signed by the President. Congress will reconvene on January 20 to finish the appropriations bill so grants can be offered. This is a multi -year FAA Airport Improvement Program. There is language in the bill for certain airports that would require only a 5% local match, instead of the 10% match as in the past. I am researching to see if Iowa City qualifies for the 5% match. As soon as a contract is negotiated with Earth Tech and approved by the Commission, I would like to give Earth Tech their Notice to Proceed. A substantial amount of the first phase of this project is for planning and design. Earth Tech is ready to begin immediately after they receive the Notice to Proceed. If you have questions or would like additional information, please contact me at 5045. Cc: Airport Commission Steve Atkins, City Manager Sue Dulek, Assistant City Attorney IOWA CITY MUNICIPAL AIRPORT 1801 South Riverside Drive Iowa City, Iowa 52246 Office Phone (319) 356-5045 January 28, 2004 Mr. Ed Hyatt Federal Aviation Administration Airports Division, ACE 621C 901 Locust Kansas City, Missouri 64106-2325 Dear Mr. Hyatt Attached is the contract with Earth Tech for the first phase of the Runway 07/25 project for the Iowa City Municipal Airport. This will be a three-phase project for the Airport. The Scope of Services includes Phase I and parts of Phase II. Please review the contract for form and if you agree the fees are reasonable. I met with Earth Tech after I received the independent cost estimate and they revised their project scope and reduced their fees. Costs concerning the disposition of the United hangar were difficult to estimate. The next Iowa City Airport Commission meeting is February 12, 2004. Approval of the contract is on the agenda. The contract will be subject to FAA approval and dependent on an AIP grant. Because much of this first part of the project is planning, I would like to be able to give Earth Tech a Notice to Proceed as soon as the contract is signed. I would appreciate a response from you before the February 12 meeting. Please contact me if you require additional information. I can be contacted at (319) 356- 5045 or e-mail at ron-oneilna.iowa-city.org I look forward to working with you on this project. Sincerely, �.C; Ronald J. O'Neil Airport Manager Cc: Iowa City Airport Commission 500 S.W. 7th Ssreet, Suite 301, Dcs Moines, Iowa 50309 January 26, 2004 Mr. Ronald J. O'Neil Airport Manager Iowa City Municipal Airport 1801 South Riverside Drive Iowa City, Iowa 52246 Subject: Extension of Runway 7-25, Phase I Iowa City Municipal Airport Dear Mr. O'Neil: Telephone Transmitted herewith are two (2) copies of the revised Professional Services Agreement 5 15.244.14 70 for the Extension of Runway 7-25 - Phase I at the Iowa City Municipal Airport. Facsimile We have revised the project scope for the Historic Documentation of the "United Hangar" to match the requirements outlined in the Draft Environmental Assessment, the Draft 4(f) 515.244.4803 ' Statement, and the Draft Memorandum of Agreement (MOA). As a result, we have reduced the estimated cost for this element of the project. If the Environmental Assessment, 4(f) Statement, or the Memorandum of Agreement changes, we will request adjustment to the scope and cost accordingly. We have reviewed the final design tasks for Willow Creek Relocation and have made some reductions in hours. In addition to these reductions, we offer the following as justification for the hours that we have estimated for this work. The design for Willow Creek relocation is based on a multi -way concrete box culvert crossing the runway safety area. The estimated hours for the culvert details is necessary to adapt standard Iowa Department of Transportation box culvert sections to the specific site conditions. These modifications include reinforcing changes due to length, depth of cover, loading conditions, soil conditions which may require additional support and detailing at joints, and special inlet and outlet sections that will direct the stream flow. 2. The relocation will involve rerouting of Willow Creek flow and will require the development of plan, profile, and details for the new alignment from the outlet at Iowa Highway I to the connection on the south side of the runway as well as determination of drainage routing from the west and south side of the runway extension. Because the project will disturb more than an acre of area, an erosion control plan and permit will be required. E A H T H vT E C H A t4CO INTEBNA! TINAL LTD. COMPANY Al Mr. Ronald J. O'Neil January 26, 2004 Page 2 3. The installation of a multi -way box culvert will most likely result in an increase in the base flood elevation just upstream of the culvert. This will require extensive hydraulic modeling for application of a Conditional Letter of Map Revision (CLOMR) to FEMA. In addition, permits will be required for the Corps of Engineers and the Iowa DNR. To obtain a Letter of Map Revision (LDMR) from FEMA, we will have to provide hydraulic modeling of the "as constructed" facility and provide revised flood plain maps for FEMA. Based on the above, we are reluctant to reduce the final design hours further as it will impact the level of service and the quality of the project that we anticipate providing and that you, the FAA, and the Airport Commission are expecting. If you have additional questions or comments, please contact our office at your convenience. Very truly yours, Earth Tech, Inc. Steven J. Eaton, P.E. Enclosures: As Noted L:\work\ADMIN\TRNSCR\LETTERSNONeil.do E A H T H `) T E C H A tycn wr nna L LM conry wr 500 S.W. 7sh St,ac,, Suite 301, Des Moines, Iowa 50309 PROFESSIONAL SERVICES AGREEMENT PROJECT NAME: Extension of Runway 7-25 FAA AIP Project No. 3-19-0047-10 ('Project") This Agreement is by and between Iowa City Airport Commission ("Client") 1801 S. Riverside Drive Iowa City, Iowa 52246 MR Earth Tech, Inc. 500 SW 7' Street Suite 301 Des Moines, Iowa 50309 Who agree as follows: Tclephone 515. 244. 1470 Facsimile 515.244.4803 Client hereby engages Earth Tech to perform the Services described in Part I and Earth Tech agrees to perform the Services for the compensation set forth in Part M. Earth Tech shall be authorized to commence the Services upon execution of this Agreement and Notice to Proceed by the Client. Client and Earth Tech agree that this signature page, together with Parts I-VIII and attachments referred to therein, constitute the entire agreement between them relating to the Project ("Agreement"). APPROVED FOR CLIENT APPROVED FOR EARTH TECH IOWA CITY AIRPORT COMMISSION Joe A. Becker Title: Vice President Date: January 26, 2004 E A R T H v`) T E C H N A tgCO INTERArlONAL LTD. COMPANY PART EARTH TECH'S RESPONSIBILITIES A. Project Description The project is described as the Extension of Runway 7-25 at the Iowa City Municipal Airport, Iowa City, Iowa. The project involves an 800-foot extension to the southwest and includes development of a Pavement Management Plan for the airfield, update the DBE Program for the Airport, Willow Creek relocation, relocation of a section of Dane Road, grading, paving and lighting of the Runway 7-25 and associated parallel taxiway extension, historic documentation and removal of the "United Hangar" located at the east end of Runway 7-25, grading and obstruction removals in the approach to the 7 end of Runway 7-25 and airfield pavement rehabilitation. This project will be phased over a period of three (3) years to fit the anticipated funding schedule provided by FAA. The proposed phasing is as shown below. The elements are included in this scope of services and represent Phase I of Runway 7-25 Extension. Pavement Management Plan Update the DBE Program • Historic Documentation of the "United Hangar" • Design of Willow Creek Relocation Preliminary Design of Dane Road Relocation and Runway 7-25 Extension The following elements represent Phase II of the Runway 7-25 Extension and will be provided by supplemental agreement to this contract. • Construction Services for Willow Creek Relocation • Bid Documents and Construction Services for Demolition of"United Hangar" Final Design and Construction Services for Dane Road Relocation • Final Design and Construction Services for Grading of Runway 7-25 Extension The following elements represent Phase III of the Runway 7-25 Extension and will be provided by supplemental agreement to this contract. Final Design and Construction Services for paving and lighting of Runway 7-25 extension Final Design and Construction Services for rehabilitation of existing Runway 7-25 Identification and removal plans for remaining obstructions to Runway 7-25 Extension. B. General Project Scope - Phase I The work to be performed by the Consultant shall encompass and include detailed work, services, materials, equipment and supplies necessary to prepare special studies, preliminary design, develop final plans, specifications, and construction cost estimates, provide construction phase services and other special services. Work in Phase I shall be divided into the following tasks: -2- C. Pavement Management Plan for Airfield For compliance with the Airport Improvement Program, all pavements constructed, reconstructed, or repaired with federal financial assistance shall be identified and a Pavement Management Plan prepared. This Pavement Management Plan includes the following tasks. 1. Pavement Inventory. The location of all runways, taxiways, and apron areas will be depicted on a layout of the Iowa City Airport. The type of pavement, the dimensions of the pavement section, and the year of construction with the most recent major rehabilitation identified will be provided for each pavement area. This information will be compiled from the existing Pavement Condition Index (PCI) report, interviews of the airport staff and historical records. 2. Visual Pavement Inspection. A visual inspection will be performed on each of the pavement areas identified in the inventory. An inspection report form will be prepared that can be used annually. An inspection report form will be prepared for each of the pavement areas identified in the inventory with representative photos for each area. The visual inspection will be coordinated with the most recent PCI survey completed by the Iowa Department of Transportation. 3. Develop Maintenance Program. Based on the findings reported in the PCI survey and the visual inspection program, a maintenance program will be developed for the Airport. This will include determination of priority areas, recommendations for maintenance by pavement area and estimated annual costs for recommendations. 4. Prepare Pavement Management Plan Report. Compile the data gathered by each of the above elements and prepare a report for Airport and FAA review and acceptance. This report can then be used as a guide for an annual maintenance program and for annual updates to this plan. D. Update of DBE Program This task consists of the development of an update to the DBE Program for Runway 7-25 Extension for the Iowa City Municipal Airport in accordance with the requirements of 49 CFR Part 26 of the Department of Transportation Official Regulation regarding the Disadvantaged Business Enterprise (DBE) Program. E. Historic Documentation of "United Hangar" The "United Hangar" has been identified as a National Register -eligible historic structure. The Draft Environmental Assessment and Section 4(f) Statement for Runway Extension & Airport Improvements at the Iowa City Municipal Airport dated November 2003 states that the proposed action would result in the demolition or removal of the "United Hangar" from its original location. A draft Memorandum of Agreement (MOA) is included in this report and states that the hangar is to be -3- recorded in accordance with the applicable standards of the Historic American Building Survey/Historic American Engineering Record (HABS/HAER) guidelines for the recovery and preservation of important elements of this historic building. In addition, the Draft MOA recommends a public history booklet be prepared that tells the story of the development of the Iowa City Municipal Airport. This element of the project consists of preparation, the documentation, and the coordination required for general compliance with this Draft MOA and Section 106 clearance under the National Historic Preservation Act. Following completion of this task, preparation of bid documents for its demolition would be prepared based on a supplemental agreement to this contract as part of Phase 11. Our subconsultant, Tallgrass Historians LC, will provide part of this element. Historic documentation for the "United Hangar" includes the following tasks: Historic Documentation. Based on the Draft 4(f) Statement and Draft MOA, the most prudent option for this hangar will be documentation prior to demolition or removal. The historic documentation will be completed in accordance with the appropriate guidelines developed by the Iowa State Historic Preservation Office (SHPO) for an Iowa Historic Property Study. This study will include a narrative history of the hangar, perspective - correction photography with archival processing, and the reproduction of relevant original plans or measured drawings of the building if no such plans exist. Tallgrass Historians will perform this task. 2. Public Historic Booklet. Based on the Draft 4(f) Statement and the Draft MOA, this task will consist of the preparation of a public historic booklet that tells the story of the Iowa City Municipal Airport. The booklet will document, as available, the early aviation achievements that took place at Iowa City and the change in the airport over time. The booklet will be illustrated with historic photographs, maps, and text that describe the history of the Iowa City Municipal Airport, one of the oldest airports in continuous operation in the State of Iowa. This task includes printing 2,000 copies of this booklet. Tallgrass Historians will perform this task. 3. Coordination and Administration. Throughout the historic recordation process (Section 106 of the Historic Preservation Act) and the preparation of the historic booklet, communications will be maintained with FAA, SHPO, Commission, and subconsultants. When necessary, progress meetings with the Commission or FAA or SHPO will be scheduled to review progress or discuss specific elements of the project. Preparation and distribution of minutes of meetings and documentation of other communications is included in this task. F. Willow Creek Relocation This element of the project involves the design and permitting of the relocation of Willow Creek from the south side of Iowa Highway No. 1 to the south side of the runway safety area for Runway 7-25. The current Master Plan indicates that Willow Creek can be relocated around the end of the runway safety area of the runway extension. The Environmental Assessment proposes alteration of Willow Creek by rerouting or placing a culvert under the safety area of the runway extension. During preliminary engineering, these alternatives of alteration of Willow Creek will be further evaluated and WE a recommendation will be made. The following detailed tasks items are based on placing a culvert for Willow Creek under the safety area of Runway 7-25. The following tasks are necessary for the completion of this element: 1. Preliminary Design Phase. a. Design Conference - This task consists of a pre -design conference called by the Iowa City Airport Commission (hereinafter referred to as Commission) and held between the Commission, the Consultant, the FAA and any other participating or regulatory governmental agency. The purpose of this conference is to define project requirements, finances, schedules, phasing and other pertinent data that affects the scope of work, design standards, presentation of preliminary and final plans and documents. The requirements set forth in this design conference will be confirmed in writing by the Consultant to the Commission, with copies to each participating unit of government. b. Data Collection and Review — This task consists of the collection of existing data applicable to this project and related to the proposed work site. The Airport Master Plan, Environmental Assessment Document, record drawings of completed projects, existing hydraulic or hydrologic studies, previous soil borings and soil data, and utility information will be compiled as background information for the project. As part of this task, a field survey will be performed to collect topographic, horizontal and vertical data to assist in the preparation of the plans for the project. Property surveys are not included in this task. C. Subsurface Information - This task consists of the review of previous subsurface information and the investigation, testing, and analysis of the materials below the surface in order to determine condition and acceptability for design and construction of the proposed improvements. d. Base Mapping - This task consists of the preparation of a topographic map including features, elevations, utilities and contours of the project site. This map will be prepared from the field survey and record documents of completed projects. e. Hydraulic Design - This task consists of the hydrologic and hydraulic analysis necessary to define the size of the channel or culvert required to carry the design storm flow and meet the requirements of the Flood Insurance Study for Willow Creek. These analyses will be coordinated with the existing studies on Willow Creek and with the design on Mormon Trek Boulevard that Earth Tech is doing. f. Archaeological Resource Survey - This task consists of a Phase I Archaeological survey for the area associated with the relocation of Willow Creek. This task will be provided by our subconsultant, Tallgrass Historians LC. -5- g. Preliminary Design - This task consists of the conceptual design and preparation of preliminary drawings for the development of this project. The.preliminary drawing set will consist of the following: (1) Title Sheet (2) General Project Layout (3) Existing Topographic Plans (4) Conceptual Layout Plans (5) Typical Sections h. Construction Phasing and Safety Plan — This task consists of development of a construction phasing plan and a construction safety plan. Construction Cost Estimate —This task consists of the preparation of a preliminary construction cost estimate for the project and updating of the Airport Capital Improvement Program. The construction cost estimate represents the Consultant's best judgment as a design professional at the time the estimate is drawn. j. Preliminary Design Report —This task consists of the preparation of a preliminary design report that relates to the Commission and the participating governmental agencies, the fundamental considerations and concepts used in the preliminary design of the project. It will include the preliminary design drawings. k. Conferences and Meetings - This task consists of conferences and meetings in addition to the users conference that will be attended by the Consultant for the purpose of coordination, information exchange and general understanding of the status and direction of the project. The conferences and meetings consist of the following: (1) Progress meetings to be called by the Commission or Consultant, to be held at the office of the Commission and attended by the Consultant for the purpose of apprising the Commission of progress and to resolve any problems, answer questions and provide general coordination. (2) At the completion of the preliminary design, the Consultant will furnish copies of the preliminary design report to the Commission or participating governmental agencies for review. After a reasonable time for review by the Commission and participating governmental agencies, a meeting called by the Commission will be held to review the submitted documents with the Commission and participating governmental agencies at the office of the Commission. ".2 (3) Additional coordination meetings as required and attended by the Project Manager. Project Administration - This task consists of office administration and coordination of the project. Interoffice meetings, general day-to-day administrative responsibilities, and typing of interoffice memoranda and minutes of meetings are included in this task. 2. Design Phase. a. Initialization of Final Design - This task consists of incorporating preliminary design comments and responding as necessary to requests for additional information. b. Final Design — This task consists of the preparation of the final bid documents for this project, including specifications, drawings and cost estimates. The final plans will set forth in detail the requirements of the conceptual design phase, together with the common practice of design and ethical practice of professional engineers. Plans will be prepared in compliance with current Central Region Federal Aviation Administration requirements in effect at the time the plans are prepared. This task includes the preparation of the following: (1) Title Sheet (2) Legend and General Notes (3) Schedule of Drawings (4) Schedule of Quantities (5) General Project Layout (6) Boring Locations and Logs (7) Safety and Sequencing Plans (8) Existing Conditions and Removal Plans (9) Typical Sections (10) Plans and Profiles (11) Grading Plans (12) Erosion Control Plans (13) Cross Sections C. Final Project Specifications - Thistaskconsistsofthepreparationofspecifications for the project. The specifications will be in compliance with current Central Region Federal Aviation Administration requirements in effect at the time the specifications are prepared. d. Estimate of Probable Construction Cost— This task consists of the preparation of a detailed estimate of construction costs based upon the detailed plans and specifications. This statement of probable construction cost prepared by the -7- Consultant represents the Consultant's best judgment as a design professional at the time the estimate is drawn. It is recognized, however, that neither the Consultant nor the Commission has any control over the cost of labor, materials or equipment; over the contractor's method of determining bid prices; or over competitive bidding or market conditions. Accordingly, the Consultant cannot and does not guarantee that bids will not vary from any statement of Probable Construction Cost or other cost estimates prepared by the Consultant. e. Engineering Report —This task consists of the preparation of an engineering report that relates to the Commission and participating governmental agencies, the fundamental considerations and concepts used in design of the project. Deviation in design and construction standards will be included in the engineering report. f. Permits - This task consists of the preparation of permit applications and providing assistance to the Iowa City Airport Commission in filing permit applications for the Corps of Engineers (COE), the Iowa Department on Natural Resources (DNR), and the Federal Emergency Management Agency (FEMA). The permit fee costs are not included in this agreement. g. Grant Application — This task consists of assisting the Commission in preparation of grant application for Phase I of Runway 7-25 Extension. h. Ouality Review - This task consists of the quality review of work elements on the project. During the course of this project, quality reviews will be conducted by senior technical personnel that are not directly involved in the project. i. Conferences and Meetings - This task consists of conferences and meetings in addition to the users conference that will be attended by the Consultant for the purpose of coordination, information exchange and general understanding of the status and direction of the project. The conferences and meetings consist of the following: (1) Progress meetings to be called by the Commission or Consultant, to be held at the office of the Commission and attended by the Consultant for the purpose of apprising the Commission of progress and to resolve any problems, answer questions and provide general coordination. (2) At approximately the 60 percent design completion and at the 95 percent design completion, the Consultant will furnish copies of the plans, specifications and cost estimate to the Commission or participating governmental agencies for review. After a reasonable time for review by the Commission and participating governmental agencies, a meeting called by the Commission will be held to review the submitted documents with the Commission and participating governmental agencies at the project site. N (3) Additional coordination meetings as required and attended by the Project Manager. j. Project Administration - This task consists of office administration and coordination of the project. Interoffice meetings, general day-to-day administrative responsibilities, and typing of interoffice memoranda and minutes of meetings are included in this task. Prepare up to 40 sets of contract documents for distribution to Commission, FAA, plan rooms, suppliers and potential bidders. k. Bid Assistance — This task consists of assisting the Commission in advertising for and receiving bids, analyzing the bids received and preparing a recommendation to the Commission for award of contract. 1. Pre -Bid Conference — This task consists of attending and conducting a "Pre -Bid Conference" at the Project site for prospective bidders. in. Bid Document Interpretation — This task consists of answering bid document interpretation questions from bidders, preparing and issuing any required addenda. G. Relocation of Dane Road and Runway 7-25 Extension This element of the project involves the planning and preliminary design forthe relocation Dane Road and for the Extension of Runway 7-25. This phase of the project will provide preliminary project layout and design for each of these elements. Preliminary construction cost estimates will be provided to the Airport Commission and the FAA based on better and more accurate information as a result of this element of the project. This element will be the basis for the final design of the Runway 7-25 Extension and identify the limits and extent of the relocation of Dane Road. The following tasks are included in this element. 1. Preliminary Design Phase. a. Data Collection and Review — This task consists of the collection of existing data applicable to this project and related to the proposed work site. The Airport Master Plan, Environmental Assessment Document, record drawings of completed projects, existing hydraulic or hydrologic studies, previous soil borings and soil data, and utility information will be compiled as background information for the project. As part of this task a field survey will be performed to collect topographic, horizontal and vertical data to assist in the preparation of the plans for the project. Property surveys are not included in this task. b. Base Mapping - This task consists of the preparation of a topographic map including features, elevations, utilities, and contours of the project site. This map will be in . r , '1 , prepared from the field survey and record documents (As Built) of completed projects. C. Pavement Design - This task consists of the preparation of the final pavement design forms for the project. The final pavement design forms will be based on the pavement design from the conceptual design report. d. Preliminary Design -'Ibis task consists of the conceptual design and preparation of preliminary drawings for the development of this project. The preliminary drawing set will consist of the following: (1) Title Sheet (2) General Project Layout (3) Existing Topographic Plans (4) Conceptual Layout Plans (5) Typical Sections e. Construction Phasing and Safety Plan — This task consists of development of a construction phasing plan and a construction safety plan. f. Construction Cost Estimate —This task consists of the preparation ofapreliminary construction cost estimate for the project and updating of the Airport Capital Improvement Program. The construction cost estimate represents the Consultant's best judgment as a design professional at the time the estimate is drawn. g. Preliminary Design Report —This task consists of the preparation of a preliminary design report that relates to the Commission and the participating governmental agencies, the fundamental considerations and concepts used in the preliminary design of the project. It will include the preliminary design drawings. h. Conferences and Meetings - This task consists of conferences and meetings in addition to the users conference that will be attended by the Consultant for the purpose of coordination, information exchange and general understanding of the status and direction of the project. The conferences and meetings consist of the following: (1) Progress meetings to be called by the Commission or Consultant, to beheld at the office of the Commission and attended by the Consultant for the purpose of apprising the Commission of progress and to resolve any problems, answer questions and provide general coordination. (2) At the completion of the preliminary design, the Consultant will furnish copies of the preliminary design report to the Commission or participating governmental agencies for review. After a reasonable time for review by the -10- Commission and participating governmental agencies, a meeting called by the Commission will be held to review the submitted documents with the Commission and participating governmental agencies at the office of the Commission. (3) Additional coordination meetings as required and attended by the Project Manager. Project Administration - This task consists of office administration and coordination of the project. Interoffice meetings, general day-to-day administrative responsibilities, and typing of interoffice memoranda and minutes of meetings are included in this task. PART II CLIENT'S RESPONSIBILITIES Client, at its expense, shall do the following in a timely manner so as not to delay the Services. A. INFORMATION/REPORTS Furnish Earth Tech available information needed for the Project, all of which Earth Tech may rely upon without independent verification in performing the Services. B. REPRESENTATIVE Ron ONeil, Airport Manager, is a designated representative for the Project who shall have the authority to transmit instructions, receive information, interpret and define Client's policies and make decisions with respect to the Services. C. DECISIONS Provide all criteria and full information as to Client requirements for the Project, obtain (with Earth Tech's assistance, if applicable) necessary approvals, attend Project -related meetings, provide interim reviews on an agreed -upon schedule, make decisions on Project alternatives, and generally participate in the Project to the extent necessary to allow Earth Tech to perform the Services. -11- PART III COMPENSATION, BILLING, AND PAYMENT Client shall pay Earth Tech for the Services in accordance with the following: A. Compensation for the Services shall be on an hourly basis in accordance with the hourly fees and other direct expenses in effect at the time the services are performed. The compensation for the services shall be a not -to -exceed amount of Two Hundred Five Thousand Five Hundred Dollars ($205,500.00) without authorization of the Client. Proposed budget is provided in Parts VII and VRL B. The nature of engineering services is such that actual costs are not completely determinate. Therefore, it is possible Earth Tech's actual costs may exceed those shown in Paragraph IM.A and Part VIU. A contingency amount of Twenty Thousand Five Hundred Dollars ($20,500.00) has been established to provide for actual costs, which exceed those estimated. If, at any time during the work, Earth Tech determines its actual costs will exceed the estimated actual costs, thus necessitating the use of a contingency amount, it will promptly so notify the Client in writing and describe what costs are causing the overrun and the reason. Earth Tech shall not exceed the estimated actual costs without the prior written approval of the Client. C. Earth Tech may bill the Client monthly for services completed at the time of billing, with net payment due in 20 days. Past -due balances shall be subject to a service charge at the rate of 1 % per month per request by Earth Tech. Unless Client provides Earth Tech with a written statement of any objection to the bill within 15 days of receipt, Client shall be deemed to accept the bill as submitted. D. Earth Tech's total liability to the Client defined in Article 12 of Part IV shall not exceed Five Hundred Thousand Dollars ($500,000.00) at no additional cost to the Client. -12- PART IV STANDARD TERMS AND CONDITIONS 1. STANDARD OF CARE. Services shall be performed in accordance with the standard of professional practice ordinarily exercised by the applicable profession at the time and within the locality where the Services are performed. Professional services are not subject to, and Earth Tech can not provide, any warranty or guarantee, express or implied, including warranties or guarantees contained in any uniform commercial code. Any such warranties or guarantees contained in any purchase orders, requisitions or notices to proceed issued by Client are specifically objected to. 2. CHANGE OF SCOPE. The scope of Services set forth in this Agreement is based on facts known at the time of execution of this Agreement, including, if applicable, information supplied by Client. For some projects involving conceptual or process development services, said scope may not be fully definable during initial phases. As the Project progresses, facts discovered may indicate that said scope must be redefined. 3. SAFETY. Earth Tech has established and maintains corporate programs and procedures for the safety of its employees. Unless specifically included as a service to be provided under this Agreement, Earth Tech specifically disclaims any authority or responsibility for general job site safety and safety of persons other than Earth Tech employees. 4. DELAYS. If events beyond the control of Client or Earth Tech, including, but not limited to, fire, flood, explosion, riot, strike, war, process shutdown, act of God or the public enemy, and act or regulation of any government agency, result in delay to any schedule established in this Agreement, such schedule shall be amended to the extent necessary to compensate for such delay. hi the event such delay exceeds 60 days, Earth Tech shall be entitled to an equitable adjustment in compensation. 5. TERMINATION/SUSPENSION. For termination, see Paragraph B of Part V. In the event either party defaults in its obligations under this Agreement (including Client's obligation to make the payments required hereunder), the non -defaulting party may, after 7 days written notice stating its intention to suspend performance under the Agreement if cure of such default is not commenced and diligently continued and failure of the defaulting party to commence cure within such time limit and diligently continue, suspend performance under this Agreement. 6. OPINIONS OF CONSTRUCTION COST. Any opinion of construction costs prepared by Earth Tech is supplied for the general guidance of the Client only. Since Earth Tech has no control over competitive bidding or market conditions, Earth Tech cannot guarantee the accuracy of such opinions as compared to contract bids or actual costs to Client. 7. RELATIONSHIP WITH CONTRACTORS. Earth Tech shall serve as Client's professional representative for the Services, and may make recommendations to Client concerning actions relating to Client's contractors, but Earth Tech specifically disclaims any authority to direct or supervise the means, methods, techniques, sequences or procedures of construction selected by Client's contractors. M 8. CONSTRUCTION REVIEW. For projects involving construction, Client acknowledges that under generally accepted professional practice, interpretations of construction documents in the field are normally required, and that performance of construction -related services by the design professional for the project permits errors or omissions to be identified and corrected at comparatively low cost. Client agrees to hold Earth Tech harmless from any claims resulting from performance of construction -related services by persons other than Earth Tech. 9. INSURANCE. Earth Tech will maintain insurance coverage for Professional, Comprehensive General, Automobile, Worker's Compensation, and Employer's Liability in amounts in accordance with legal, and Earth Tech's business requirements. Certificates evidencing such coverage will be provided to Client upon request. Forprojects involving construction, Client agrees to require its construction contractor, if any, to include Earth Tech as an additional insured on its policies relating to the Project. Earth Tech's coverages referenced above shall, in such case, be excess over contractor's primary coverage. 10. HAZARDOUS MATERIAL. Hazardous materials may exist at a site where there is no reason to believe they could or should be present. Earth Tech and Client agree that the discovery of unanticipated hazardous materials constitutes a changed condition mandating a renegotiation of the scope of work. Earth Tech agrees to notify Client as soon as practically possible should unanticipated hazardous materials or suspected hazardous materials be encountered. Client acknowledges and agrees that it retains title to all hazardous material existing on the site and shall report to the appropriate federal, state or local public agencies, as required, any conditions at the site that may present a potential danger to the public health, safety or the environment. Client shall execute any manifests or forms in connection with transportation, storage and disposal of hazardous materials resulting from the site or work on the site or shall authorize Earth Tech to execute such documents as Client's agent. Client waives any claim against Earth Tech and agrees to defend, indemnify, and save Earth Tech harmless from any claim or liability for injury or loss arising from Earth Tech's discovery of unanticipated hazardous materials or suspected hazardous materials. 11. INDEMNITIES. To the fullest extent permitted by law, Earth Tech shall indemnify and save harmless Client from and against loss, liability, and damages sustained by Client, its agents, employees, and representatives by reason of injury or death to persons or damage to tangible property to the extent caused directly by the willful misconduct or failure to adhere to the standard of care described in Paragraph 1 above of Earth Tech, its agents or employees. To the fullest extent permitted by law and consistent with Paragraph 1, Client shall defend, indemnify, and save harmless Earth Tech from and against loss, liability, and damages sustained by Earth Tech, its agents, employees, and representatives by reason of claims for injury or death to persons, damages to tangible property, to the extent caused directly by any of the following: (a) any substance, condition, element, or material or any combination of the foregoing produced, emitted or released from the Project or tested by Earth Tech under this Agreement, or (b) operation or management of the Project. Client also agrees to require its construction contractor, if any, to include Earth Tech as an indemnity under any indemnification obligation to Client. 12. LIMITATIONS OF LIABILITY. No employee or agent of Earth Tech shall have individual liability to Client. Client agrees that, to the fullest extent permitted by law, Earth Tech's total liability to Client for any and all injuries, claims, losses, expenses or damages whatsoever arising out of or in any way related to the Project or this Agreement from any causes including, but not limited to, Earth Tech's negligence, errors, omissions, strict liability, or breach of contract and whether claimed directly or by way of contribution shall not exceed the total compensation received by Earth Tech under this Agreement. If Client desires a limit of liability greater than that provided above, Client and Earth Tech shall include in Part M of this Agreement the amount of such limit and the additional compensation to be paid to Earth Tech for assumption of such additional risk. IN NO EVENT AND UNDER NO CIRCUMSTANCES SHALL EARTH TECH BE LIABLE TO CLIENT FOR CONSEQUENTIAL, INCIDENTAL, INDIRECT, SPECIAL, OR PUNITIVE DAMAGES. 13. ACCESS. Client shall provide Earth Tech safe access to any premises necessary for Earth Tech to provide the Services. 14. REUSE OF PROJECT DELIVERABLES. Reuse of any documents or other deliverables, including electronic media, pertaining to the Project by Client for any purpose other than that for which such documents or deliverables were originally prepared, or alteration of such documents or deliverables without written verification or adaptation by Earth Tech for the specific purpose intended, shall be at the Client's risk. Further, all title blocks and the engineer's seal, if applicable, shall be removed if and when Client provides deliverables in electronic media to another entity. Client agrees that relevant analyses, findings and reports provided in electronic media shall also be provided in "hard copy" and that the hard copy shall govern in the case of a discrepancy between the two versions, and shall be held as the official set of drawings, as signed and sealed. Client shall be afforded a period of 30 days in which to check the hard copy against the electronic media. In the event that any error or inconsistency is found as a result of this process, Earth Tech shall be advised and the inconsistency shall be corrected at no additional cost to Client. Following the expiration of this 30-day period, Client shall bear all responsibility for the care, custody and control of the electronic media. In addition, Client represents that it shall retain the necessary mechanisms to read the electronic media, which Client acknowledges to be of only limited duration. Client agrees to defend, indemnify, and hold harmless Earth Tech from all claims, damages, and expenses, (including reasonable litigation costs), arising out of such reuse or alteration by Client or others acting through Client. 15. AMENDMENT. This Agreement, upon execution by both parties hereto, can be amended only by a written instrument signed by both parties. 16. ASSIGNMENT. See Paragraph C of Part V 17. STATUTES OF LIMITATION. To the fullest extent permitted by law, parties agree that, except for claims for indemnification, the time period for bringing claims under this Agreement shall expire one year after Project completion. 18. DISPUTE RESOLUTION. Parties shall attempt to settle disputes arising under this agreement by discussion between the parties senior representatives of management. If any dispute can not be resolved in this manner, within a reasonable length of time, parties agree to attempt non -binding mediation or any other non- binding method of alternative dispute resolution prior to filing any legal proceedings. In the event any actions are brought to enforce this Agreement, the prevailing party shall be entitled to collect its litigation costs from the other party. 19. NO WAIVER. No waiver by either party of any default by the other party in the performance of any particular section of this Agreement shall invalidate any other section of this Agreement or operate as a waiver of any future default, whether like or different in character. 20. NO THHtD-PARTY BENEFICIARY. Nothing contained in this Agreement, nor the performance of the parties hereunder, is intended to benefit, nor shall inure to the benefit of, any third party, including Client's contractors, if any. 21. SEVERABILITY. See Paragraph K of Part V. 22. AUTHORITY. The persons signing this Agreement wan -ant that they have the authority to sign as, or on behalf of, the party for whom they are signing. PART V General Terms A. The Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts: I. To discharge or refuse to hire any individual because of their race, color, religion, sex, national origin, disability, age, marital status, sexual orientation or gender identity. 2. To discriminate against any individual in terms, conditions or privileges of employment because of their race, color, religion, sex, national origin, disability, age, marital status, sexual orientation or gender identity. B. Should the City terminate the Agreement, the Consultant shall be paid on the basis of work and services performed up to the time of termination. However, such sums shall not be greater than the "not to exceed" amount listed in Part III. The Client may terminate this Agreement upon seven (7) calendar days written notice to the Consultant. C. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be made without the written consent of all parties to said Agreement. D. It is understood and agreed that the retention of the Consultant by the Client for the purpose of the Project shall be as an independent contractor and not as an employee; shall be exclusive with the Consultant executing this Agreement; and the Consultant shall have the right to employ such assistance as may be required for the performance of the Project. E. It is agreed by the Client that all records and files pertaining to information needed by Consultant for the Project shall be made available by said Client upon reasonable request from the Consultant. The Client agrees to furnish all reasonable assistance in the use of these records and files. F. It is further agreed that no party to this Agreement shall perform contrary to any state, federal or local law or any of the ordinances of the City of Iowa City, Iowa. G. Steve Eaton or David Hughes, employees of the Consultant, shall attend such meetings of the Client relative to the work set forth in this Agreement, at the request of the Client. Any requests made by the Client shall be given with reasonable notice to the Consultant to assure attendance. H. The Consultant agrees to furnish, upon termination of this Agreement and upon demand by the Client, copies of all basic notes and sketches, charts, computations and any other data prepared or obtained by the Consultant pursuant to this Agreement without cost and without restrictions or limitation as to the use relative to specific projects covered under this Agreement. In such event, the Consultant shall not be liable for Client's use of such documents on other projects. I. The Consultant agrees to furnish all reports, specifications and drawings with the seal of a professional engineer affixed thereto or such seal as required by Iowa law. The Client agrees to tender the Consultant all fees in a timely manner, excepting however, that failure of the Consultant to satisfactorily perform in accordance with this Agreement shall constitute grounds for the Client to withhold payment of the amount sufficient to properly complete the Project in accordance with this Agreement. K. Should any section of this Agreement be found invalid, it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue in full force and effect. L. Original contact drawings shall become the property of the Client. If applicable, the Consultant shall be allowed to keep mylar reproducible copies for the Consultant's own filing use. M. Fees paid for securing approval of authorities having jurisdiction over the Project will be paid by the Client. N. Upon signing this agreement, Consultant acknowledged that Section 362.5 of the Iowa Code prohibits a Client officer or employee from having an interest in a contract with the Client, and certifies that no employee or officer of the Client, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in this agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5 e PART VI GENERAL TERMS A. CIVH, RIGHTS ACT OF 1964, TITLE VI During the performance of this Agreement, Consultant, for itself, its assignees and successors in interest (hereinafter referred to as the "Contractor" and/or "Earth Tech") agree as follows: Compliance With Regulations The Contractor shall comply with the regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation (hereinafter "DOT"), Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this Agreement. 2. Nondiscrimination The Contractor, with regard to the work performed by it during the Agreement, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Contractor shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of Title 49 of the Regulations, including employment practices when the Agreement covers a program set forth in Appendix B of the Regulations. Solicitations for Subcontracts, Including Procurements of Materials and Equipment In all solicitations, either by competitive bidding or negotiation made by the Contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Contractor of the Contractor's obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color or national origin. 4. Information and Reports The Contractor shall provide all information and reports required by the Regulations or directives issued pursuant thereto and shall permit access to its books, records, accounts, other sources of information and its facilities as may be determined by the Sponsor or the Federal Aviation Administration (F.A.A.) to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a Contractor is in the exclusive possession of another who fails or refuses to famish this information, the Contractor shall so certify to the Sponsor or the F.A.A., as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance In the event of the Contractor's noncompliance with the nondiscrimination provisions of this Agreement, the Sponsor shall impose such Agreement sanctions as it or the F.A.A. may determine to be appropriate, including, but not limited to: (a) withholding of payments to the Contractor under the Agreement until the Contractor complies, and/or (b) cancellation, termination or suspension of the Agreement, in whole or in part. 6. Incorporation of Provisions The Contractor shall include the provisions of paragraphs 1 through 5 in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. The Contractor shall take such action with respect to any subcontract or procurement as the Sponsor or the F.A.A. may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, however, that in the event a Contractor becomes involved in or is threatened with litigation with a subcontractor or supplier as a result of such direction, the Contractor may request the Sponsor to enter into such litigation to protect the interests of the Sponsor; and in addition, the Contractor may request the United States to enter into such litigation to protect the interests of the United States. B. AIRPORT AND AIRWAY IMPROVEMENT ACT OF 1982 Consultant assures that it will comply with pertinent statutes. Executive orders and such rules as are promulgated to assure that no person shall, on the grounds of race, creed, color, national origin, sex, age or handicap, be excluded from participating in any activity conducted with or benefiting from Federal assistance. This provision obligates Consultant or its transferee for the period during which Federal assistance is extended to the airport program, except where Federal assistance is to provide, or is in the form of personal property or real property or interest therein or structures or improvements thereon. In these cases, the provision obligates the party or any transferee for the longer of the following periods: (a) the period during which the property is used by the airport Sponsor or any transferee for a purpose for which Federal assistance is extended, or for another purpose involving the provision of similar services or benefits or (b) the period during which the airport Sponsor or any transferee retains ownership or possession of the property. C. INSPECTION OF RECORDS Consultant shall maintain an acceptable cost accounting system. The Sponsor, the F.A.A., and the Comptroller General of the United States shall have access to any books, documents, paper and records of Consultant which are directly pertinent to the specific Agreement for the purposes of making an audit, examination, excerpts and transcriptions. Consultant shall maintain all required records for three years after the Sponsor makes final payment and all other pending matters are closed. D. TERMINATION OF AGREEMENT The Client may, by written notice, terminate this Agreement in whole or in part at any time, either for the Client's convenience or because of failure to fulfill the Agreement obligations. Upon receipt of such notice, services shall be immediately discontinued (unless the notice directs otherwise) and all materials as may have been accumulated in performing this Agreement, whether completed or in progress, delivered to the Client. 2. If the termination is for the convenience of the Client, an equitable adjustment in the Agreement price shall be made, but no amount shall be allowed for anticipated profit on unperformed services. 3. If the termination is due to failure to fulfill Consultant's obligations, the Client may take over the work and prosecute the same to completion by Agreement or otherwise. In such case, Consultant shall be liable to the Client for any additional cost occasioned to the Client thereby. 4. If, after notice of termination for failure to fulfill Agreement obligations, it is determined that Consultant had not so failed, the termination shall be deemed to have been effected for the convenience of the Client. In such event, adjustment in the Agreement price shall be made as provided in paragraph 2 of this clause. 5. The rights and remedies of the Client provided in this clause are in addition to any other rights and remedies provided by law or under this Agreement. E. BREACH OF AGREEMENT TERMS SANCTIONS Any violation or breach of the terms of this Agreement on the part of Consultant or subcontractor may result in the suspension or termination of this Agreement or such other action which maybe necessary to enforce the rights of the parties of this Agreement. F. RIGHTS TO INVENTIONS All rights to inventions and materials generated under this Agreement are subject to regulations issued by the F.A.A. and the Sponsor of the Federal grant under which this Agreement is executed. Information regarding these rights is available from the F.A.A. and the Sponsor. G. DBE REQUIRED STATEMENTS Consultant Responsibilities The Consultant shall agree to the below stated Department of Transportation policy and disadvantaged business enterprises obligation and further agrees to insert the following clauses in any subcontract. 2. Agreement Assurance The Consultant or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this agreement. The Consultant shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT -assisted agreements. Failure by the Consultant to carry out these requirements is a material breach of this agreement, which may result in the termination of this agreement or such other remedy, as the recipient deems appropriate. Prompt Payment The Consultant agrees to pay each subcontractor under this agreement for satisfactory performance of its agreement no later than 20 days from the receipt of each payment the Consultant receives from the Client. The Consultant agrees further to return retainage payments to each subcontractor within 20 days after the subcontractor's work is satisfactorily completed and receipt of retainage payment from the Client.. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the Client. This clause applies to both DBE and non -DBE subcontractors. H. RESTRICTIONS ON FEDERAL PUBLIC WORKS PROJECTS Consultant or subcontractor, by submission of an offer and/or execution of an Agreement, certifies that it: 1. is not owned or controlled by one or more citizens of a foreign country included in the list of countries that discriminate against U.S. firms published by the Office of the United States Trade Representative (USTR); 2. has not knowingly entered into any Agreement or subcontract for this project with a person that is a citizen or national of a foreign country on said list, or is owned or controlled directly or indirectly by one or more citizens or nationals of a foreign country on said list; 3. has not procured any product nor subcontracted for the supply of any product for use on the project that is produced in a foreign country on said list. Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR 30.17, no Agreement shall be awarded to a Consultant or subcontractor who is unable to certify to the above. If the Consultant knowingly procures or subcontracts for the supply of any product or service of a foreign country on said list for use on the project, the Federal Aviation ,y Administration may direct, through the Sponsor, cancellation of the Agreement at no cost to the Government. Further, Consultant agrees that, if awarded an Agreement resulting from this solicitation, it will incorporate this provision for certification without modification in each Agreement and in all lower tier subcontracts. The Consultant may rely on the certification of a prospective subcontractor unless it has knowledge that the certification is erroneous. Consultant shall provide immediate written notice to the Client if Consultant learns that its certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of changed circumstances. The subcontractor agrees to provide written notice to the Consultant if, at any time, it learns that its certification was erroneous by reason of changed circumstances. This certification is a material representation of fact upon which reliance was placed when making the award. If it is later determined that Consultant or subcontractor knowingly rendered an erroneous certification, the Federal Aviation Administration may direct, through the Sponsor, cancellation of the Agreement or subcontract for default at no cost to the Government. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of Consultant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. This certification concerns a matter within the jurisdiction of an agency of the United States of America and the making of a false, fictitious or fraudulent certification may render the maker subject to prosecution under Title 18, United States Code, Section 1001. I. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION Consultant certifies, by acceptance of this Agreement, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. It further agrees by submitting this Agreement that it will include this clause without modification in all lower tier transactions, solicitations, proposals, Agreements and subcontracts. Where Consultant or any lower tier participant is unable to certify to this statement, it shall attach an explanation to this Agreement. J. LOBBYING AND INFLUENCING FEDERAL EMPLOYEES 1. No Federal appropriated funds shall be paid, by or on behalf of the Consultant, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in " ., connection with the making of any federal grant and the amendment or modification of any Federal grant. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any Federal grant, the Consultant shall complete and submit Standard Form-LLL, "Disclosure of Lobby Activities," in accordance with its instructions. PART VII FEE SCHEDULE EFFECTIVE JANUARY 1, 2003 Classification Hourly Rate Range Senior Professional $120.00 - $205.00 Project Professional $75.00 - $145.00 Staff Professional $60.00 - $100.00 Professional $35.00 - $75.00 CADD Operator II $45.00 - $80.00 CADD Operator 1 $25.00 - $55.00 Technician $20.00 - $100.00 Project Support $30.00 - $60.00 Direct Expenses: Subconsultants Computer Technology Copies Blueprinting Sepia Mylar Sepia Vellum Troxler Density Meter Geodimeter Mileage Sheet Size 2406 Approximate At Cost Included in Above Rates $0.06/Sheet $0.50/Sheet $5.00/Sheet $2.70/Sheet $8.00/Pest $12.50/Hour IRS Rate (Present $0.36) Meals, lodging, car rentals, air travel and some other expenses are invoiced at cost. Specialized equipment and laboratory rates are available for applicable projects. Method of compensation can be adjusted to client needs. Previous methods used include: lump sum, percentage of construction, hourly rates and direct expenses, classification rates and cost plus fixed fee. Services normally not charged to clients: attendance at Commission meetings, storage and retrieval of original documents on past projects, general miscellaneous requests and general questions. If you have any questions, please contact Joe Becker at 319-232-6531 or 1-800-772-2028 (in -state WATS). L:\work\ADMIN\AGREE\PROF\ICAirport.doc 1262004 Page 1 Part%nit Iowa City Municipal Airport Iowa City. Iowa Extension of Runway 725 STAFF HOUR ESTIMATE Des Iron of Work Senior Professional Protect Professional staff Professional CADD Operator Tech. Project Support Total C. Pavement Management Plan far Abfield — 1 Pavement Mventory 4 _8 8 20 - 2 Yuual Pavement Review 12 _ 12 24 3 Devel Mamtenmce P 4 e 12 4 Preparo Pavement Management Plan Report _ _. 2 --.8_ _. _ _ 24 --- 34 Sublets! 0 22 24 8 12 24 90 D. UpdateofOSEPrograrn 4 B 24 24 60 E Fg toric Docvmentegon of'Unked Hangar' — -- 1 Hiistorie Doc snentailon 4 B 2 Pubic Historic Booklet _— _ 4 12 3 Coordination and Administration 8 P28 12 8 42 Subtotal 8 20 0 0 6 62 F. willow Creek Relocation 1 P Des Phase D ig Con(erernca 8 — 2 16 b. Data Goleclion and Review 4 8 90 102 c. Subsurface Information 4 4 d. Base Mapping _ 4 _ 40 _ 44 e. Hydrsfw Design 40 40 16 96 I. Archg22opiwl Resource Survey 4 4 g PrefMnary Deal gn Drawings 1 TWe Sheet 2 4 6 _2 Geneal PrWecl 3 Fads' To Plans 4 4 4 4 _ 6 01 _ 16 16 4 Gonmptual Loyoul Plan B 12 16 36 5 TypIW SeNons_ - -- _ 4 4 — 8 _ 16 h Construction Phasiog and Safety PI 4 8 4 16 I Cessbucfron Cost Esgmate 4 8 B. 20 _ J. Prefminary Des)Bn Report 4 8 _- _ 8 20 k. Conferences and Me2dE23 8 B B 24 1 Project Administration 18 _ _ 16 32 Sublolal 32 96 106 112 90 341 470 2 Design Phase — - a. Inf afizetion of Final Design _ b. Final Design Documents _ _- 1 We Sheet _ 2 2 --- 4 - 2 Le end and General Notes 4 4 — 2 10 3 Schedule of Drewin@.s —__. ._ 2 _2 _ 4 9chedute of Qua bites 4 4 2 10 5 General Project layout ---_ 6 Born Locations and Logs __ 22 ^4 —_ 2 4 —_ 4 __ 8 _ 6 7 Safety and Seauenr+ng Plans ---- 4 B 16 _ B Existing Conditions end Remove_ PWns ----- 9 Typical Sections -,,,_ _. 2 2 2 _? 2 _-- ---..-- 8 — 6 10 Plan emlPrefdes B 16 24 48 _ 11 Grading Plans ..__ _� ____ 4 .._.-- 8 --.__12 24_ . _— 12 Culved Details 24 80 80 104 Erosion Comm! Plana ___ 24 - 6 14 _ _13 74 Cross Sections-_-2 _ 4 _ 4 _ 10 c Fimud Project Scetlfvatiens--- 24 16 40 d. Estimate of Probable Consbuclion e. Eng'rceering R port 4 __ 8 8 8 __—.— 8 24 20 I. Permits 20 40 40 40 16 156 rt,�•�b Y3; 1262004 Page 2 Part %nll Iowa City Municipal Airport Iowa City, Iowa Extension of Runway 725 STAFF HOUR ESTIMATE Desaiptlon of Work Senior Professional Project Professional Staff Professional CADD Operaw Tech. Project Support Total g. Grant Application _ 4 4 4 12 h. Quality Review 16 16 32 _ I. Conferences and Meetings 8 B 4 20 1. Project Admirdstratlon 16 4 16 36 k. Bid Assistenee 8 2 10 I. Pra-Bid Conference 8 4 12 m. Bid Donmient Interpretation, 4 2 2 B Subtotal 60 1701 200 220 0 70 720 G. Relocation of Dane Road and R 7-25 Extension 1 PreWNn D n Phase a. Data Collection and Review 4 8 120 132 b. Base Mappiq 4 8 12 _ a Pavemlerd Design 8 12 4 24 d. P 3 1 Title Sheaf 2 4 6 _ 2 General Project L 2 4 B 14 3 Existing TPogAltk Plans 4 8 12 4 Conceptual Layout Plans 4 12 12 28 5 Typical Sections 1 41 6 6 16 e. Construction PhmbV and Safety Plan 4 2 8 14 I. Coostmdion Cost Estimate 4 4 4 12 g Prekrk my Design Report 4 8 4 8 24 h Conferences and Meetings 16 16 4 36 I. Project Adatidstratim 12 6 20 Subtotal 28 50 68 66 720 J2E2tTotal Hoes132 374 440 406 222 1.752 Estimated Lobar Costs Estimated Expenses $169,900.00 $1,300.00 ToRgmas Historians - Historic D. s8,500.00 Tallgra. Historians - Historic Booklet $13,000.00 Tatigress Histodans-Archaeological $4.300.00 Tarrecon- Geolechniral investigation $8,500.00 Estimated Subconsubants $34,300-00 Estimated Total Costs $205,600.00 Contingency $20.500.00 Maximum Amount Payable $228,000.00 cm.......w.m.a�..n•r..,...,ee.rra.usp..,rmu.....ur.m ��,... Subdivison of Estimated Total Costs Pavement Manage-noM Plan for Ahfield $8,200.00 Update of DBE Program $5,600.00 Historic Documentation of'United Hangarm $30.000.00 Willow Creek relocation Preliminary Design Phase $57,200.00 Final Design Phase $73,300.00 Relocation of Dane Road & RwwM 7-25 Extension - PrManinary Design $31.200.00 Estimated Total Costs $205,500.00 Ron O'Neil - )m: Michelle.McEnany@DOT.STATE.IA. US nt: Friday, January 30, 2004 3:59 PM --bject: DOT news release - Airport programs approved through 2007 The reauthorized AIP program reduces local matches on federal programs to 5 percent!!! This is great news for all Iowa communities that are eligible to receive federal airport funding! The following press release was sent to statewide media this week. Our office has also created a brochure that provides more detail on the Vision 100 reauthorization program. It is now at print and will be sent to all airports within the next couple of weeks. Michelle McEnany ----- Forwarded by Michelle McEnany/DOT/StateIA on 01/30/2004 03:39 PM Tracey Bramble To: 01/27/2004 08:41 cc: AM Subject: DOT news release - Airport programs approved through 2007 Airport programs approved through 2007 r,MES, Iowa ? Jan. 27, 2004 - A reauthorized federal funding program approved by Congress and signed by President Bush last month is good news for Iowa's eight commercial service airports and 69 of the state's general aviation airports, according to Michelle McEnany, Director of the Iowa DOT's Office of Aviation. The funding package, called "Vision 100," reauthorizes federal aviation programs through 2007, and sets authorized spending levels for the Airport Improvement, Essential Air Service, and Small Community Development Grant programs. The Airport Improvement Program, fully funded from aviation -generated user fees, provides funding for construction, rehabilitation and safety projects to Iowa airports that are part of the National Plan of Integrated Airport Systems, and are determined to be a significant part of the national air transportation system. The local community match, historically 10 percent, will be reduced to 5 percent under the reauthorized program. Communities will also have greater flexibility in the use of federal funds for airport projects. The Essential Air Service program provides airline subsidies to provide continuing air service to smaller communities. Burlington, Fort Dodge and Mason City all participate in the Essential Air Service program. Small Community Development Grants provide funding to help smaller commercial service airports increase enplanement levels through the use of marketing programs. All commercial airports in Iowa are eligible to apply innually for these grants. Mason City received a Small Community )evelopment Grant for $600,000 in 2002. Dubuque received a grant for a610,000 in 2003. According to McEnany, "The program could exceed $106 million in airport Y infrastructure funding to the state through 2007. This is a positive note that the federal government continues to see Iowa playing a significant role in the nation's air transportation system. We are seeing strong indications of recovery in Iowa's air transportation system since the post 9/11 downturn. At the same time, communities are dealing with strained budgets. Vision 100 will go a long way in providing communities increased flexibility and decreased capital outlays to continue providing quality air access to their areas." A study conducted by Iowa State University in 2000 found that Iowa's air transportation system provides an annual economic impact of $834 million and nearly 10,000 jobs in the state of Iowa. For more information on aviation programs in Iowa, log on to iawings.com. (Contact: Tim McClung 515-239-1689 or tim.mcclung@dot.state.ia.us) 2 Ron O'Neil -rom: Ross Spitz ent: Wednesday, January 21, 2004 2:13 PM o: Ron O'Neil Subject: article Ron, Here is the article that was in last saturday's newspaper. I wanted to make sure you saw what was printed. Thanks, Ross Mormon Trek extension on hold Airport runway delay might slow completion By Vanessa Miller Iowa City Press -Citizen expanding Mormon Trek Boulevard from Highway 1 to Highway 921 could take up to one year longer than originally planned because of delays on a related airport runway improvement project. Postponing the completion means delaying an economic boost from new construction and jobs. Extending the major thoroughfare is expected to create more than 180 acres of developable land on the southwest side of Iowa City. "Right now the road project is right on schedule, so we've got to speed up the runway project," said Ross Spitz, civil engineer for the city. Before crews can complete the Mormon Trek Boulevard extension, one of the Iowa City Airport's three runways must close to allow them sufficient space to work. That runway, which extends north and south, cannot close until crews extend one of two existing east - west runways. City officials expected to complete the 800-foot runway extension by summer 2005. Needed funding from the Federal Aviation Administration has yet to arrive, however. "We would have to wait until the runway was completely done in a perfect situation for the airport," Spitz said. "But we may both have to compromise." City officials have divided the Mormon Trek Boulevard extension project into two phases. The first phase, which began last July, will bring the street about I mile from Highway 1 to the western limits of the Iowa City Airport property. The second phase will bring the road another 1,800 feet to Highway 921. The first portion should be complete by late summer "We were supposed to start work on (the second phase of) the Mormon Trek Boulevard extension and have it open by fall 2005," Spitz paid. "But the airport funding disbursement isn't happening as fast as they had thought it would." The airport project, funded through a multi -year FAA Airport Improvement Program grant, includes an environmental assessment of the area, designs for the extended runway, paving improvement and new lighting. Airport Manager Ron O Neil told city officials in a Wednesday memorandum that President Bush has signed a funding bill that includes about $1.4 million for the project's first phase. Congress will convene Jan. 20 to complete the appropriations bill so grants can be dispersed. Spitz said that at the airport's current progress rate, city crews would not finish connecting Mormon Trek Boulevard to Highway 921 until 2006. "I don't want to wait, so we are trying to speed up the runway project," Spitz said, adding that airport officials want to keep the north - south runway open until completion of the runway extension to ensure that two runways are always available. "We could just shut it down, but then the airport would only have one runway open," Spitz said. "So it's just for convenience. They want us to wait." The city considered funding the runway extension and allowing the federal government to pay them back, an option city officials determined not to be permissible. Karin Franklin, the city's planning and community development director, said the City Council must decide how to proceed with the project. Councilors have the option of shutting down the north -south runway regardless of progress on the east -west runway. "But that might impact the FAA funding," she said. "I don't know the exact consequences of that decision." AWO Howard R, Green Company ItA From: Subject: Iowa City Airport Coi Ron O'Neil Dick Blum% MEMO REF: Project No. 180800J — Task Order #2 — Willow Creek Routing Date: January 13, 2004 At your meeting on January 8", two questions were raised in re the above named project. The first regarded a possible culvert to carry Willow Creek under the graded safety area at the end of Runway 7 (extended), and whether there is a potential for flooding at the outlet of the culvert. There would be an increased velocity of the water at the outlet, due to the improved flow within the culvert as compared to the flow characteristics in the open creek bed, but there would be no additional volume of water as a result. The increase in velocity might actually result in a temporary lowering of the water level at the outlet. In the construction of such structures there is often some measure taken to reduce the velocity of the water as it exits the culvert. This might be as simple as a section of heavy riprap along the bed and sides of the channel for a short distance, until the velocity is reduced to be consistent with the upstream flow. The engineering model for the culvert size determination includes this increased velocity, and it is compensated for in the results. The second question was in regard to the expected life of the culvert. For the purposes of sufficiency ratings and in cost benefit analyses hydraulic engineers set the life of culverts at 50 years, but in actuality, properly constructed culverts last indefinitely. There are many such structures in the area much older than 50 years that continue to function properly. (In Europe there are ancient Roman concrete structures still functional today.) I hope this answers your questions. If you would like more information, or if additional questions arise, please let me know. 0APR0J\180800\MEMO Comm 1-13-04.doc Stanley Consultants INC A Stanley Gmup Company Engineedng, Em7mnmental and Cominxtion Services-WodcWde 27 January 2004 Mr. Ron ONeil Iowa City Airport Commission City of Iowa City Municipal Airport 1801 S. Riverside Drive Iowa City,'Iowa 52246 Dear Mr. ONeil: Subject: Supplemental Agreement No.I Phase II - Scope of Services The enclosed Supplemental Agreement presents the Phase II — Scope of Services (Exhibit 1) and Compensation for Phase II Services (Exhibit 2) for your consideration. Please note that Article III. - General Terms and Article V. — Miscellaneous of the original Consultant Agreement apply to this Supplemental Agreement. This Supplemental Agreement is intended to replace, in its entirety, the Phase II; Engineering Design and Contract Administration for Obstruction Removal presented in Exhibit I — Scope of Services of the Agreement dated 29 August 2002. The revised Scope of Services presented in Supplemental Agreement No. 1 reflects the results of the Phase I work and our current understanding of the project. Please return one (1) executed copy of the Supplemental Agreement for our records, and as our notice -to - proceed. If you have any questions regarding the work proposed to complete Phase II services please contact me at 563.264.6477 Sincerely, Stanley Consultants, Inc. Michael J McKenna Vice President Attachments(s): Phase II Scope of Services Iowa City Airport Obstruction Mitigation MrM:mjm:c pq Stanley Building • 225 Iowa Avenue • Muscatine, IA 52761 • phone 563.264.6600 • fax 563.264.6658 wwwstanleyconsultants.com C SUPPLEMENTAL AGREEMENT NO. 1 This Supplemental Agreement, made and entered into by and between STANLEY CONSULTANTS, INC. (Consultant) and the Iowa City Airport Commission (Client) amends their agreement of 29 August 2002, for Consultant to provide services to the Client for the Iowa City Airport Obstruction Removal Study Project, as follows: Scope of Services Refer to Exhibit I - Scope of Services — These services are in addition to services performed in Phase 1. Fees and Payments Refer to Exhibit II - Compensation Except as specifically amended by this Supplemental Agreement, all the terms and conditions of the original Agreement dated 29 August 2002 shall remain in full force and effect. IN WITNESS WHEREOF, the parties have caused this Supplemental Agreement to be executed on the date below indicated. STANLEY CONSULTANTS, INC. By: U G By: NUCHAEL J. CKENNA, Vice President Date: I / ZT 2oa Date: Attest: Kim Burdakin Attest: 16335 Airport Obstruction Removal Study SC2281 1299 Exhibit 1 Supplemental Agreement No. 1 SCOPE OF SERVICES Phase II: Engineering Design and Contract Administration for Obstruction Mitigation 1.0 BACKGROUND: The Phase II Engineering Design and Contract Administration services described herein are based on the results of the Phase I study. 2.0 BASIC SERVICES: CONSULTANT will provide the following Professional Services for the Iowa City Airport Obstruction Mitigation Project: 2.1. Property Owner Outreach: Contact affected property owners to determine their willingness to have the airport mitigate the obstruction(s) on their property. These services have already been performed at the request of designated city personnel. 2.2 Property Owner Contact or Negotiations: 2.2.1. Tree Removal and Trimming: • Contact property owners who have expressed interest in having their tree removed or trimmed. • Present temporary easement or access permission agreements to property owners. Note: the Client will provide Agreement documents. • Coordinate the removal of obstruction #120 with the property owner. 2.2.2. Obstruction Lighting: • Meet with representatives of St. Mary's Church to discuss the lighting of their church steeple. CONSULTANT will present agreements required and provided by the CLIENT to designated representative of St. Mary's Church for approval and signature. 2.2.3. Johnson County Courthouse Flagpole: • Present recommendation to a representative of the Johnson County Courthouse to lower the Courthouse's flagpole. csw/mjm:kkb:d:shared:McKenna:IC Airport Ph 2 Ex 1 & 2.doc I 2.2.4. Hargrave McEleney Sign and Light Poles: Notify Hargrave McEleney of the sign and light poles that are obstructions. • Request that the property owner obtain three (3) cost estimates for the lowering the sign and poles. CONSULTANT will review the cost estimates for reasonableness. • Approve payment upon completion of the work. 2.2.5. University of Iowa Power Plant Stack Airspace Study (7460): • Notify the University that the Power Plant Stack is an obstruction and will require corrective action. 2.2.6. Mid American Poles: Notify the Mid American company of type and location of their obstructions, and recommended action to resolve the obstruction. Note: CONSULTANT will not be responsible for the acquisition of easements or property involved in the relocation of overhead or underground utilities; or for associated design work. It will be the responsibility of the utility owner to secure required easements or property and design the relocation. 2.2.7. Menards: • Contact Menards and request a copy of their 7460 document. 2.2.8. Duration of Property Owner Contact and Negotiations Phase: • The maximum duration of Property Owner Contact and Negotiations Phase services is a period not exceeding 180 consecutive days from the signature date of this contract. 2.3. Design Phase: 2.3.1 CONSULTANT shall: • Prepare two (2) Project Manuals consisting of plans, specifications, and bidding documents; one for Tree Removal and Trimming; and one Project Manual for Obstruction Lighting. The Tree Removal and Trimming Contract will include trimming or removal of trees and surface restoration to mitigate Iowa City Airport obstructions. csw/mjm!kkb:d:shued:McKenna:1C Airport Ph 2 Ex 1 & 2.doc 2 The Obstruction Lighting Contract will include obstruction lighting for the Iowa City Airport Hangers B and C; and St. Mary's Church Steeple. Provide obstruction lighting design for the Iowa City Airport Hangers B and C in accordance with Federal Aviation Administration Advisory Circular (AC) 70/7460-1K. Provide obstruction lighting design for St. Mary's Church Steeple in accordance with Federal Aviation Administration Advisory Circular (AC) 70/7460-1K, Chapter 4, Item 45, Nonstandard Lights. Identify the trees to be removed or trimmed, the property owner's name and address, and the contractor's responsibilities. The trees included in this contract are designated as obstruction numbers 5, 8, 89, 90, 92, 93, 114, 121, and 141. • Prepare Project Manuals based on the following conditions: Drawings and specifications will be developed using English units. Drawings will be developed using CONSULTANT' standard drawing size, title block, format, CADD standards and symbology. CADD drawings will be developed using Bentley's Micro Station. Specifications will be developed using Microsoft Word. Technical specifications will be developed using Construction Specification Institute's (CSI) standard Divisions and three- part format; and CONSULTANT'S standard outline type format. - Front-end documents will be developed from Engineer's Joint Contract Documents Committee (EJCDC) standard documents. • Review Iowa City ordinances and Federal Aviation Administration (FAA) standards. • Furnish five (5) final copies of each Project Manual to CLIENT. 2.3.2 CONSULTANT'S BASIC SERVICES, Section 2.3. Design Phase, will be considered complete on date when final copies of Contract Documents have been delivered to CLIENT. csw/mjm:kkb:d:shucd:McKenna:IC Airport Ph 2 Ex I & 2.doe 3 2.3.3 Conditions of Service: BASIC SERVICES described herein are based on following: • The following information and data will be provided by CLIENT on which CONSULTANT will rely: - Full information as to CLIENT'S requirements for Project including design objectives and constraints. - Available information pertinent to Project including reports. - Affidavits, temporary easement document or other legal documents as required from the City Attorney's Office. • CONSULTANT assumes that the dispositions provided in the Obstruction Table of the Snyder & Associates 2000 Airport Layout Plan are approved. Note. CONSULTANT will not be preparing any Airspace Studies (7460s). • CLIENT will provide access to the Air National Guard property for design or construction purposes. 2.4. Bidding Phase: CONSULTANT shall: • Furnish seven (7) copies of each Project Manual for bidding purposes. • Assist CLIENT in advertising for, and obtaining bids for the Work; and where applicable, maintain record of prospective bidders to whom Bidding Documents have been issued. • Attend a maximum of one (1) Pre -Bid Conference for the Tree Removal/Trimming Contract and one (1) Pre -Bid Conference for the Obstruction Lighting Contract; and receive and process Contractor deposits or charges for Bidding Documents. • Issue Addenda to clarify or revise change Bidding Documents. • Attend Bid Opening, prepare Bid tabulation sheets, and assist CLIENT in evaluating Bids and awarding contracts for Work. • Assist CLIENT in documenting Bids received for one (1) Tree Removal and Trimming Contract and one (1) Obstruction Lighting Contract. 2.5. Construction Phase: 2.5.1 CONSULTANT shall: csw/mjm:kkb:d:shared:McKenna:IC Airport Ph 2 Ex I & 2.doc 4 Consult with CLIENT and act as CLIENT'S representative as provided in General Conditions of the Construction Contract (EJCDC). The extent and limitations of duties, responsibilities and authority of CONSULTANT as assigned in said General Conditions shall not be modified, except as CONSULTANT may otherwise agree in writing. All of CLIENT'S instructions to Contractor will be issued through CONSULTANT, who shall have authority to act on behalf of CLIENT in dealings with Contractor to extent provided in this Agreement and said General Conditions except as otherwise provided in writing. Furnish up to five (5) copies per contract of Contract Documents to Contractor for construction purposes. Participate in Pre -Construction Conference, if any, prior to commencement of Work at Site. Make visits, as described in Article 2.5.3, during construction to observe the progress of Work. Such visits and observations by CONSULTANT are not intended to be exhaustive or to extend to every aspect of Contractor's work in progress or to involve detailed inspections of Contractor's work in progress beyond responsibilities specifically assigned to CONSULTANT in this Agreement and Contract Documents, but rather are to be limited to spot checking, selective sampling, and similar methods of general observation of Work based on CONSULTANT'S exercise of professional judgment. Based on information obtained during such visits and such observations, CONSULTANT will determine in general if Contractor's work is proceeding in accordance with Contract Documents, and CONSULTANT shall keep CLIENT informed of progress of Work. CONSULTANT shall not, during such visits or as a result of such observations of Contractor's work in progress, supervise, direct, or have control over Contractor's work, nor shall CONSULTANT have authority over or responsibility for means, methods, techniques, sequences, or procedures of construction selected by Contractor, for safety precautions and programs incident to Contractor's work, or for any failure of Contractor to comply with Laws and Regulations applicable to Contractor's furnishing and performing the Work. Accordingly, CONSULTANT neither guarantees performance of any Contractor nor assumes responsibility for any Contractor's failure to furnish and perform its work in accordance with Contract Documents. Issue necessary clarifications and interpretations of Contract Documents as appropriate to orderly completion of Contractor's work. Such clarifications and interpretations will be consistent csw/mjm:kkb:d:sh=d:McKenna:1C Airport Ph 2 Ex 1 & 2.doc 5 with intent of and reasonably inferable from Contract Documents. CONSULTANT may issue Instructions to Contractor authorizing minor variations from requirements of Contract Documents. Recommend Change Orders to CLIENT, as appropriate, and prepare Change Orders as required. Evaluate and determine acceptability of "or -equal" materials and equipment proposed by Contractor. Require such special inspections or tests of Contractor's work as deemed reasonably necessary, and receive and review all certificates of inspections, tests, and approvals required by Laws and Regulations or Contract Documents. CONSULTANT'S review of such certificates will be for purpose of determining that results certified indicate compliance with Contract Documents and will not constitute an independent evaluation that content or procedures of such inspections, tests, or approvals comply with requirements of Contract Documents. CONSULTANT shall be entitled to rely on results of such tests. Determine amounts that CONSULTANT recommends Contractor be paid. By recommending any payment, CONSULTANT shall not thereby be deemed to have represented that observations made by CONSULTANT to check quality or quantity of Contractor's work as it is performed and furnished have been exhaustive, extended to every aspect of Contractor's work in progress, or involved detailed inspections of Work beyond responsibilities specifically assigned to CONSULTANT in this Agreement and Contract Documents. Neither CONSULTANT'S review of Contractor's work for purposes of recommending payments nor CONSULTANT'S recommendation of any payment including final payment will impose on CONSULTANT responsibility to supervise, direct, or control Contractor's work in progress or for means, methods, techniques, sequences, or procedures of construction or safety precautions or programs incident thereto, or Contractor's compliance with Laws and Regulations applicable to Contractor's furnishing and performing the Work. It will also not impose responsibility on CONSULTANT to make any examination to ascertain how or for what purposes Contractor has used moneys paid on account of Contract Price, or to determine that title to any portion of work in progress, materials, or equipment has passed to CLIENT free and clear of any liens, claims, security interests, or encumbrances, or that there may not be other matters at issue between CLIENT and Contractor that might affect amount that should be paid. csw/mjm:kkb:d:shned:McKenna:IC Airport Ph 2 Ex 1 & 2.doc 6 Receive bonds, certificates, or other evidence of insurance not previously submitted and required by Contract Documents, certificates of inspection, tests and approvals, Samples and other data which are to be assembled by Contractor in accordance with Contract Documents to obtain final payment. Conduct inspection to determine if Work is Substantially Complete promptly after notice from Contractor that Contractor considers entire Work ready for its intended use, in company with CLIENT or Obstruction Owner and Contractor. If after considering any objections of CLIENT, CONSULTANT considers Work Substantially Complete, CONSULTANT shall deliver certificate of Substantial Completion to CLIENT and Contractor. Conduct final inspection to determine if completed Work of Contractor is acceptable so that CONSULTANT may recommend, in writing, final payment to Contractor. Accompanying recommendation for final payment, CONSULTANT shall also provide a notice that Work is acceptable to best of CONSULTANT'S knowledge, information, and belief and based on extent of services provided by CONSULTANT under this Agreement. 2.5.2. Duration of Construction Phase. Construction Phase will commence with execution of first Construction Agreement for Project or any part thereof and will terminate upon written recommendation by CONSULTANT for final payment to Contractors. The maximum duration of Construction Phase services is a period not exceeding 365 consecutive days from the award date of the initial contract. 2.5.3. Conditions of Service: CONSULTANT shall not be responsible for acts or omissions of any Contractor, of any of their subcontractors, suppliers, or of any other individual or entity performing or furnishing any of Work. CONSULTANT shall not be responsible for failure of any Contractor to perform or furnish the Work in accordance with Contract Documents. Visits to Project site for observation of construction for the Tree Removal and Trimming Contract will involve one (1) site visit per address to verify that the trees have been removed or trimmed and that adequate surface restoration has been preformed. A construction observation report documenting the date and results of the field visit will be prepared. Visits to Project site for observation of construction for the Obstruction Lighting Contract will involve one (1) site visit by CONSULTANT. csw/mjm:kkb:d:shared:McKenna:IC Airport Ph 2 Ex 1 & 2.doc 7 2.6 ADDITIONAL SERVICES: The following ADDITIONAL SERVICES are not included in BASIC SERVICES: • Preparation of Airspace Studies (7460s). • Services resulting from incongruities between the City of Iowa City ordinances and Federal Aviation Administration (FAA) standards that may require application for variance. • Performing topographic surveys. • Services to investigate, or make measured drawings of existing conditions or facilities; or to verify accuracy of drawings or other information furnished by CLIENT. • Services resulting from CLIENT'S request to evaluate additional alternative solutions beyond those identified in BASIC SERVICES. • Services resulting from significant changes in scope, extent or character of portions of Project including, but not limited to, changes in size, complexity, CLIENT'S schedule, or method of financing, and revising documents when such revisions are required by changes in Laws and Regulations enacted subsequent to effective date of this Agreement, or are due to any other causes beyond CONSULTANT'S control. • Services required as a result of CLIENT'S providing incomplete or incorrect Project information on which CONSULTANT had previously relied. • Preparation of documents for alternate bids requested by CLIENT. • Services attributable to variation in number of construction contracts from number indicated under BASIC SERVICES. • Services required attending additional meetings, conducting additional Site trips, or providing additional copies of Contract Documents. • Services required to resolve conflicting review comments. Services required to re -bid Work. • Preparation of additional Bid Documents for alternate bids or prices requested by CLIENT. • Assisting CLIENT in connection with Bid protests, re -bidding, or negotiating contracts for construction, materials, equipment, or services. csw/mjm:kkb:d:shwed:McKenna:IC Airport Ph 2 Ex 1 & 2.doc 8 • Evaluation of substitutions during the Bid phase. • Visits to Project Site beyond extent indicated under BASIC SERVICES. • Construction surveys and construction staking. • Revision of Drawings and Specifications occasioned by acceptance of substitute materials or equipment (other than "or -equal" items). • Evaluation of unreasonable claims or excessive number of claims submitted by Contractor or others in connection with the Work. • Additional or extended services during construction made necessary by (1) emergencies or acts of God endangering the work, (2) an occurrence of a Hazardous Environmental Condition, (3) Work damaged by fire or other cause during construction, (4) significant amount of defective, neglected, or delayed work by Contractor, (5) acceleration of progress schedule involving services beyond normal working hours, or (6) default by Contractor. csw/mjm:kkb:d:shued:McKenna:IC Airport Ph 2 Ex 1 & 2.doc 9 Exhibit 2 Supplemental Agreement No. 1 COMPENSATION Phase II: Engineering Design and Contract Administration for Obstruction Mitigation 1.0 COMPENSATION for BASIC SERVICES: The CONSULTANT will be compensated an HOURLY FEE WITH CEILING in the amount of Fourteen Thousand Seven Hundred Dollars ($14,700) for BASIC SERVICES SECTION 2.1 to SECTION 2.2; and a LUMP -SUM amount of Forty Thousand Dollars ($40,000) for BASIC SERVICES SECTION 2.3 to SECTION 2.5 as described in Supplemental Phase II.• Engineering Design and Contract Administration for Obstruction Mitigation. 2.0 COMPENSATION for ADDITIONAL SERVICES: CONSULTANT will be compensated on a HOURLY basis for Direct Labor and Reimbursable Expenses for ADDITIONAL SERVICES in accordance with Hourly Fees and Charges Fiscal Year 2003-2004 (Form CB 03/04), copy attached. csw/mjm:kkb:d:shared:McKenna:IC Airport Ph 2 Ex 1&2.doc 10 2.2.4. Hargrave McEleney Sign and Light Poles: • Notify Hargrave McEleney of the sign and light poles that are obstructions. • Request that the property owner obtain three (3) cost estimates for the lowering the sign and poles. CONSULTANT will review the cost estimates for reasonableness. • Approve payment upon completion of the work. 2.2.5. University of Iowa Power Plant Stack Airspace Study (7460): • Notify the University that the Power Plant Stack is an obstruction and will require corrective action. 2.2.6. Mid American Poles: Notify the Mid American company of type and location of their obstructions, and recommended action to resolve the obstruction. Note: CONSULTANT will not be responsible for the acquisition of easements or property involved in the relocation of overhead or underground utilities; or for associated design work It will be the responsibility of the utility owner to secure required easements or property and design the relocation. 2.2.7. Menards: • Contact Menards and request a copy of their 7460 document. 2.2.8. Duration of Property Owner Contact and Negotiations Phase: • The maximum duration of Property Owner Contact and Negotiations Phase services is a period not exceeding 180 consecutive days from the signature date of this contract. 2.3. Design Phase: 2.3.1 CONSULTANT shall: • Prepare two (2) Project Manuals consisting of plans, specifications, and bidding documents; one for Tree Removal and Trimming; and one Project Manual for Obstruction Lighting. The Tree Removal and Trimming Contract will include trimming or removal of trees and surface restoration to mitigate Iowa City Airport obstructions. csw/mjm:kkb:d:shared:McKenna:IC Airport Ph 2 Ex I & 2.doc 2 1801 South Riverside Drive Iowa City, Iowa 52246 (319) 356-5045 Fax To: Harrel Timmons FMC (309) 342-0744 Phone(319) 356-5045 From: Ron O'Neil Pages 3 Date: December 31, 2003 Re: Facilities development CC: W ❑ Urgent ❑ For Review X Please Comment[] Please Reply❑ Please Recycle Attached is a letter that Baron Thrower requested I forward to you. If you have any questions, please contact Baron at the numbers listed in the letter or contact me at the telephone number listed above. IOWA CITY MUNICIPAL AIRPORT 1801 South Riverside Drive Iowa City, Iowa 52246 Office Phone (319) 356-5045 December 30, 2003 Jet Air, Inc. Mr. Harrel Timmons 58 State Rt. 164 Galesburg, IL 61401 Dear Harrel: As promised, the Iowa City Airport Manager, in collaboration with the Iowa City Airport Commission, has developed a comprehensive list of facilities improvements which are required to ensure the long term operational viability of the airport. During our last conversation, I shared with you my and the Commission's view that the City of Iowa City, the Airport hangar tenants and Jet Air, Inc., have all made significant financial commitments to our airport during the last 5 years. Additionally, the FAA and Iowa Department of Transportation are providing funding for several key capital spending initiatives, which will also foster our shared support of General Aviation. During our last conversation, we spoke of one significant user of the Iowa City Airport to whom we would like to reach -out to in a way that allows them to participate in the improvement of this valuable resource. The attached document reflects many of the needed facilities improvements, which seek leverage towards mitigating because of the negative effects of historically slow/minimal infrastructure spending at the Iowa City Airport. Please review the document. Once you have reviewed it, I would like to speak to you specifically about how a $20.00 ramp fee could be collected by Jet Air on the behalf of the Iowa City Airport. This could be done so in a way that is a win/win approach for both of our mutual interests (Jet Air's and Iowa City's). Based on your availability, I would like to give you a call Friday morning at 10:OOAM to discus the opportunity before us. If for any reason the proposed date/time is not convenient, just contact me at either, (319) 337-1480 or (319) 358-7460 and offer an alternative date/time. With best regards, L-)h0—o tNRta.�z7� Baron D. Thrower Chairman Iowa City Airport Commission IOW Airport Facilities Improvement Fund Category Detail Estimated Cost signage Safety Equipment -Direction $250/each Fuel -Direction Ramp -Direction Taxiwa -Direction Runway -Direction Runup -Direction Taxiway Runway Runup Ramp Fuel Safety Equipment $3000 total Surface Areas Ramp Terminal Resu face and tie -down $624,740 North t-hangars-replace asphalt $248,800 North/South Taxiway Resurface $77,750 North/South Maintenance Road Resurface $16,400 Crack sealing- RW 12/30 $24,600 Crack sealing- RW 0725 $27,500 Remove Surface on Runway 18 North of Runway 25 $86,00D Create Taxiways to 12130 (with run-up area) $443,723 Create Taxiways to 7 25- full parallel $1,174,734 Install Taxiway Lighting $400,487 Renovate north parking lot $131.214 Buildings Terminal I renovation - exterior $23,000 Paint All Tan Hangers White/Gray $9,000 Replace Tan Hanger Doors $5,000 Replace Tan Hanger- Fire Extinguish Boxes $2,800 Enlarge/Hanger-Building Identification Signs $1,320 Fencing Replace wire/paint post (all fencing) $13,300 Take Down/Replace/Paint Terminal (north side) fencin_ $3,000 Perimeter security fencing $61,946 Other Relocate ASOS - Centerfield $15,000 Repair/Restore North - Wash Rack $7,000 Install/Implement Self Service Jet Fuel Pump $30,000 Install/Implement Removable Aircraft Tie -downs $450 Install Haz Waste containers Bldgs D and E $600 Replace Trash recepticles-t-hangars, ramp & parking $1,000 Obstruction mitigation $397,110 REIL RW 07/25 $16.000 Total Cost I 1 $3,845,674 Memo To: Baron Throwers From: Ron O'Neil �^© Dane: January 9, 2004 Re: Jet Air response Ron Duffe gave me this letter yesterday. After thinking about it this morning, I did not know if this was my copy or if I was to forward it to you. I am sending this to you just in case you did not get a copy, As a follow-up to a conversation at the meeting last night, your tern ends March 1, 2004. The Council will advertise beginning on January 20 and appoint at their meeting on March 2. 0 Page 1 'Your Personal Airline" 01/04/04 Mr. Baron Thrower, Chairman Iowa City Airport Commission 1801 S. Riverside Dr. Iowa City, IA 52246 Dear Mr. Thrower, Thank you for forwarding a copy of the proposed improvements to the Iowa City Airport. This is certainly a progressive plan and should help keep IOW a quality airport well into the future. In reviewing the IOW Airport Facilities Improvement list, it is clear this list needs to be prioritized. Following are some of my thoughts on the various items in the plan. Sianaee: Any items that are safety related should be prioritized by seriousness of hazard involved. Some of these items may directly affect or benefit Jet Air, Inc. and if so, Jet Air, Inc. may be able to participate in procurement or installation of these items. Surface Areas: These items are the most crucial to the long range viability of the IOW airport and are the most costly by far. These are also long range planning issues and it is critical that the priority, scheduling and allocation of funds be structured by a realistic long range master plan for the IOW airport. Some of these items are on going maintenance and some are capital improvements and should be treated separately. On going maintenance is an absolute necessity to maintain the airport infrastructure and innovative ways to reduce costs while maintaining high quality should be a constant goal of the Airport Manager and the Commission. As an example, in Galesburg, the City Park dept., Cemetery dept. and the Airport shared many of the special and expensive equipment required and purchased materials and supplies as a group to achieve better prices. A major goal should be to reduce the square yardage of surface to maintain and concentrate capital investment in projects that will expand the usefulness of the airport, like runway and taxiway improvements. The Federal Government is currently very receptive to airport improvements, especially if is classified as safety or security related. In November 2003, Congress passed a bill to allow Non -Primary airports (like IOW) to obtain up to $600,000 lump sum (4 year program) to be used for "aeronautical support facilities". This includes such items as fuel farms, hangers etc. (continued) 58 Illinois Route 164 1801 S. Riverside Dr. Galesburg, IL 61401 Iowa City, IA 52246 Phone: (309) 342-3134 Phone: (319) 248-1200 Fax (309) 342-1078 Fax (319) 248-1202 V w .M. d6ww61b&' ��W %0. "Your Personal Airline' Buildines: Building maintenance should be a line item as part of the annual airport budget and structured to keep the facilities in presentable condition for there projected life. For some of the older hangers, it may be more practical to save the maintenance funds and plan for replacement with newer hangers that will require less maintenance and generate higher rents. Fencine and Other: Fencing is certainly an item that should qualify for some federal grant money under the justification of "Security". When in reality, security at the smaller non -airline airport is not considered and major problem. The aircraft using the facilities are smaller (than a 75T) and the users are generally well known and recognized. The obstruction mitigation is really a capital item and really should be the main responsibility of the airport owners. The City and County and all the Citizens that benefit from having a viable and productive community airport should share in this problem. The rest of these items should be carefully evaluated and prioritized. Items such as self serve jet fuel are very low priority because 99% of corporate or business turbine pilots wouldn't fuel, nor would they be qualified to fuel their own aircraft under any circumstance. Items such as the ASOS serve a valuable and necessary purpose and work quite well as they are. The IOW Airport is one the better general aviation airports in Iowa and northern Illinois. Its strength and long term viability lies in the support of all the community that uses and benefits from the facility. It is imperative that the Commission, the Airport Manager and the FBO work together to educate the community leaders and citizens that the airport is truly a public service facility just like the parks, streets and other public use assets. We must solicit more support from entities like the University, Iowa City Hospitals and businesses to publicize the importance of the airport to their operations. Almost nightly Jet Air, Inc. services emergency helicopters and aircraft that transport patients in and out of the local hospitals, certainly the airport was is of major importance to those patients. As an example, Jet Air has performed almost 150 organ transplant flights since it began operations in IOW. Most recently, January 4th, 2004 we transported a human heart from Ft Collins CO. to IOW for a patient that had been waiting for over two years. I m sure that individual realizes the importance of the airport. The Cities near IOW airport that receive significant benefit from its services must be educated, solicited and brought into the equation for keeping and improving IOW as a 1 st class facility. (continued) 58 Illinois Route 164 1801 S. Riverside Dr. Galesburg, IL 61401 Iowa City, IA 52246 Phone: (309) 342-3134 Phone:(319) 248-1200 Fax: (309) 342-1078 Fax: (319) 248-1202 w �w E' U_ The ei6enefits fro a jobs and services that are retained in the Iowa \City area because of what the area has to offer. A viable, full service airport is certainly a contributor to the progress of any vibrant community and those of us involved in the airport operations on a regular basis must make a coordinated effort to inform and involve the public. Ramp fees: As far as the ramp fees, I'm sorry but I am firmly opposed, both philosophically and as a business. Regardless how they are presented or collected, the collecting agency (FBO) is always the "Bad Guy". In addition, it is an administrative nightmare and would require additional personnel for Jet Air. IOW airport is used primarily by owner/operator aircraft and pilots and these individuals are very sensitive to costs because they are paying. They feel they are being charged to use a public service facility and they do have a choice. They can use Cedar Rapids or not come at all! Sincerely, H. W. Timmons, President Jet Air, Inc. Cc: Ron O'Neil, Airport Manager Mr. Lehman, Iowa City Mayor Barry Barash, Jet Air, Inc. Attorney / Partner 58 Illinois Route 164 1801 S. Riverside Dr. Galesburg, IL 61401 Iowa City, IA 52246 Phone:(309) 342-3134 Phone: (319) 248-1200 Fax: (309) 342-1078 Fax: (319) 248-1202 ---- - .. _. . ._.. ..-... . --.. ... .. .....-- ---, r..' IQW Air ort Facilities Ice rovement Fund Category Detail !Estimated Cost Si nage- SafetyEqui meet -Direction $250/each --- _ Fuel -Direction _ Ramp -Direction _ Taxi -Direction --"'— Runway-Direction Runu Direction —_— Taxiway Surface Areas — Rum - Runup Ram p Fuel safe uipment — -1 F - 53000 total I Ramp -Terminal Resu face and tie -down $624,740 NoRh than eplace asphalt $248,800 NorthfSouth Taxiway Resurface $77,750 North/Scuth Maintenance Road Resurface $16.400 Crack sealln RW 12/30 _ $24,600 _ Crack sealln RW 0725 $27,600 Remove Surface on Runway 18 North of Runway 25 _ $86 000 _ Taxiways Create to 12/30 (with run-u area) ___ $"3,723 i Create Tax to725-full parallel _ $1,174.734 Install T Lighting 1 $400,487 Renovate north parking lot i $131.214 _ Bulldln s --- Terminal Irenovation -exterior $23 000 _._ Paint All Tan Han ers Whhe/O $9,000 R lace Tan Ha r Doors $5,000 --r Re lace Tan H or- Fire Exdn ut3h Boxes $2,800 Enla He-Bulldl Identification _ Si ns —$1,320 Fancin�__ --- Replace wire/ nt post all fencing) $13,300 Take Down/R@ lace/PaintTerminal in side) fencin $3.000 _ Padmeter 3ecuray fencing $61,948 Other _ ReloceteASOS-Centertleld -- $15,000 - $7,000 Repairs tore North -Wash Rack InstaWlmplement self Service Jet Fuel Pump $30,D00 InstaWlrrplement Removable Aircraft Tie -downs $450 Install _ Haz Waste containers B3 D and E $8pp Replace Trash race tides.t-hangars, rem S arkin- Obstruction mitigation __ _ $1,000 $397,110 REIL RW 07/25 _ _ $16,000 Total Coat ` - — -- $3,t145,874 I� F;NCCH\A=S\AMS-001 H.L.C. 36 1 "(B) the sponsor will be able to commence 2 the work identified in the project application in 3 the fiscal year in which the grant is made- or 4 within 6 months after the grant is made, which- 5 ever is later.". 6 SEC. I". MMMU YKINDING;FOR NONPRU"RY J'MPPORT 7 ' ,APPOFMONMENM 8 (a) PROJECT GRANT AGPLEEMENT6.-8eetiOn 9 47108(a) is amended by inserting "or 47114(d)(3)(A)" 10 after "under section 47114(c)". 11 (b) AMOwA13LE PROJECT Com.—Section 47110 is 12 amended- 13 (1) in subsection (b)(2)(C) by strtling "of this 14 title" and inserting "or section 47114(d)(3)(A)"; 15 (2) in subsection (6- 16 (A) by inserting "or section 17 - 47114(d)(3)(A)" after "of section 47114(c)"; 18 and 19 (B) by striking "of project" and inserting 20 "of the project"; and 21 (3) by adding at the end the following:' 22 "(h) xONpRjmARy AIRPORTs.—The Secretary may 23 decide that the costs• of revenue producing aeronautical 24 support facilities, including fuel farms and hangars, are 25 allowable for an airport development project at a nonpri- July 25, 2003 (3*33 PM) F-.\VM072503W72503.0E4 F:\CCH\AMG3\AIR03.001 H-1''C. 37 1 may airport if the Government's share of such costs is 2 paid only with funds apportioned to the airport sponsor 3 under section 47114(d)(3)(A) and if the Secretary deter- 4 mines that the sponsor has made adequate provision for 5 financing airside needs of the -airport.". 6 (c) WAtvER.—Section 47117(c)(2) is amended to 7 read as follows: 8 "(2) WArvER.—A sponsor of an airport may 9 make an agreement with the Secretary of Transpor- 10 tation waiving the sponsor's claim to any part of the 11 amount apportioned for the airport under sections 12 47114(c) and 47114(d)(3)(A) if the Secretary 13 agrees to make the waived amount available for a 14 grant for another public -use airport in the same 15 State or geographical area as the airport, as deter- 16 mined by the Secretary.". 17 • (d) TratUMAL DEVELOPMENT COSTS.--SeetiOn 18 47119(b) is amended- 19 (1) by striking "or" at the end of paragraph 20 (3); 21 (2) by striking the period at the end of para- 22 graph (4) and inserting `; or"; and 0 23 (3) by adding at the end the following: 24 "(5) to a sponsor of a nonprimary airport, any 25 part of amounts apportioned to the sponsor for the Jury 25. 2003 (3:33 PM) FAV0725031072503.OR IOWA CITY MUNICIPAL AIRPORT 1801 South Riverside Drive Iowa City, Iowa 52246 Office Phone (319) 356-5045 m January 20, 2004 Mr. Michael A. Hodges Airport Business Solutions 365 Arroyo Drive Roswell, Georgia 30075-1258 Dear Mr. Hodges: I received the 10 hard copies and electronic copy of the report today. The invoice included with the copies is for more than the check I had processed from the last invoice. Please send me an invoice for the remainder of the fees. I did not find the copies of the work notes from the interviews and surveys that I had requested in my last e-mail. Please send those with the invoice and I will pay that as soon as Accounting can process it. This will complete our contract. Thank you and your associates for your work on this project Sincerely, Ronald J. O'Neil Airport Manager CC: Airport Commission Iowa Department of Transportation ccmo 800 Lincoln Way, Ames, Iowa 50010 (515) 239-1659 Fax (515) 233-7983 michelle.mcemny@dot.state.ia.us www.iawings.com January 22, 2004 Iowa City Municipal Airport Ron O'Neil 1801 S. Riverside Iowa City, IA 52246 JAN '- "IPA" i` ' ;..ti The Iowa Department of Transportation's Office of Aviation established an advisory board called the Aviation Advisory Council upon the recommendation to the state legislature by the Committee on Air Service in September of 2000. This board represents a broad cross section of people involved in aviation, including chambers of commerce, MPO's, travel agents, educators, business users, city officials, airport directors, FBO's and association representatives. The council also maintains diversity in geographical location and a mix between urban centers and smaller communities. Your interest in aviation issues is recognized and you have been recommended to serve on this council. The Aviation Advisory Council plays an important role in providing the Office of Aviation with feedback and direction on the state aviation policies and programs. The council also brings aviation issues at all levels to the table for discussion and ideas for actions and for resolutions. The exchange is truly two way. I am sure you will find serving on the council to be a valuable experience. The council meets quarterly in Ames, Iowa, from 10:00 am. until 2:00 p.m. to discuss a wide range of issues from general aviation topics, to air service, to safety/security concerns and land -use planning; just to name a few! Members serve a 2-year term. I look forward to working with you, and hope that you will accept this invitation to serve on the Aviation Advisory Council. The next quarterly meeting will be held in March 4, 2004. Details will be forwarded to you upon acceptance of this invitation_ Please e-mail me with your decision. If you have any questions or need additional information, please do not hesitate to call me at 515-239-1659 or e-mail me at michelle.mcenany@dot.stateda.us. Sincerel , Michelle McEnany, Director Office of Aviation Aviation Advisory Council 2004 Meeting Dates March 4, 2004 Scheman Auditorium Ames, IA 10:00am - 2:00pm June 3, 2004 Scheman Auditorium Ames, IA . 10:00am ' 2.00pm rV September. 2, 2004 Scheman Auditorium n A � - Ames, IA 1 f1.00am 2 OOp�n 43'.1 v� y 4t December Y t F 5 v- Scheman A 'drtc�rtum k " n- t Ames ETA` d o e Y 1 to ooam 2`OOpui" r. w, C City of Iowa City ,--- MEMORANDUM ,�; .I. ,. TO: Airport Commission FROM: Susan Dulek, Assistant City Attome� DATE: March 5, 2003 RE: Open Meeting, Open Records, and Commission Meetings �o-------------'- Given that the Commission has a new member as of March 1 and will elect a new chair at its March 13 meeting, I believe that it is an opportune time for me to discuss some matters related to open meetings, open records, and Commission meetings. Some of this may be simply a reminder. 1. Open Meetings and emails. Email communications between Commission members raise issues under Iowa's open meetings law. As a result, I advise against using e-mail to communicate with each other in any manner whereby a majority of you are discussing an item at the same time. To determine whether a violation of the open meetings law has occurred, any such occurrence would have to be examined on its own facts. However, due to the instantaneous nature of e-mail communication, use of e-mail to communicate among yourselves is problematic, and I discourage it. 2: Open Records and emails. All electronic and written communication, with limited exception, to you and from you is an "open record" Consequently, any person for any reason may request copies of this communication. Doing work on your personal computer or you woric computer does not make it "private' or "confidential' or shield it from an open records request. For example, a reporter, or anyone, could request copies of all communication having to do with the strategic plan and copies would need to be, provided. As a result, you may want to consider implementing a personal records retention policy such as deleting any Commission related matters after 30 days. Commission members'• replies to a -malls should advise the senders that their e-mail communications and the Commissioners' responses may be public information. 3. Discussion of items Not on the Agenda. Occasionally a member of the public will address the Commission at -this time on the agenda. This is the time to listen to that person. A Commissioner may engage In a dialogue with that person, but it should not spill over to the point that it becomes a discussion among the Commissioners. Also, although it is not the time to deliberate on the matter brought to you by that person, the chair may take an informal poll of the Commission to see7f it should be an item on the next agenda. 4. "Commission" Time. By this, 1 mean the time when the Commissioners give their reports at the end of the.agenda. It is a time to apprise others of an event or a concern; it is not a time to deliberate or decide. The matter itself is not on the agenda. It is appropriate to poll the Commission informally to determine whether an item should be on the agenda at the next month. If you have questions about this memo or if you would like to discuss any of this further, please do not hesitate to telephone me at 356-5030. Copy to: Ron O'Neil. U Iowa Department of Transportation Iowa _ - Winter 2003-04 Av&fion Bulletin Iowa pilots do their part in flying one million youth In 1992 the Experimental Aircraft Association (EAA) launched the Young Eagles program to involve more young people in aviation. The mission of the Young Eagles program was to provide a meaningful flight experience - free of charge - for young people between the ages of 8 and 17 by the 10oth anniversary of the Wright brothers' first powered flight Dec. 17, 2003. As of Thursday, Nov. 13, 2003, the Young Eagles program has registered more than one million Young Eagles. More than 35,000 EAA member pilots have participated in the program. Pilots dunteer their time and aircraft to make e flights possible. Executive Director of the Young Eagles program, Steve Buss, commented, "Iowa pilots went home and embraced the Young Eagles program after its announce- ment at the Oshkosh Fly -In Convention in August 1992. Some of the Iowa Chapters of the EAA were the first to sign on for the Young Eagles program and have had a major impact on its success. There have been 601 Iowa pilots who have flown a total of 19,314 youth in Iowa, an average of 32 per pilot. This is above the national average of 29." Congratulations are due to the Iowa chapters of the EAA for helping achieve a milestone and promoting aviation in Iowa. These pilots have donated their time, money and passion for aviation to touch the lives of many children in oar state. There are 19 active chapters of the EAA in the state of Iowa. For further information on the Young Eagles program or the EAA, visit the EAA's Web site at a.org. As of Nov. 17, the Young Eagles program has flown more than 1 million youth. Flannery receives Lifetime Achievement Award at conference More Aviation Conference highlights on page 4 T hree awards were given at the Iowa Aviation Conference from the Office of Aviation. Bill Flannery, director of the Des Moines International Airport, received the Lifetime Achievement Award for his outstanding contributions to aviation in the state of Iowa during his career. The Centennial of Flight Award was presented to the Eastern Iowa Airport and the city of Cedar Rapids for their efforts in promoting this year's Centennial of Flight Celebration. The Outstanding Involvement in Aviation Award went to Mike Roe of the Washington Airport Commission for his involvement in a wide range of aviation activities and economic development efforts. Bill Flannery of Des Moines Intemational Airport director's Corner 11chelle McEnany, Office of Aviation Director Security and anding continue to e the hot topics in viation and most likely will continue to be through 2004. The Office of Aviation has been playing a larger role in general aviation security by monitoring the progress of the National Working Group on General Aviation Security, which is charged with making general aviation airport security recom- mendations and establishing a partner- ship with local Transportation Security Administration (TSA) officials. Security The National Working Group on General Aviation Security, comprised of representatives from the major aviation associations, has submitted its recommen- dations on security at the nations' general aviation airports. The report is pending approval by the TSA. (See article on page 9.) One of the recommendations of the report is that general aviation airports develop a written security protocol addressing common-sense security issues for their airport. As the report works its way through the TSA, it is important that decision makers begin to take a proactive approach toward security at their airports. The aviation industry can no longer afford to be reactive in its approach toward security at general aviation airports. One initiative of the Office of Avia- tion for 2004 will be to work closely with the TSA and Iowa's airports to promote general aviation security. While it is important to note that participation in any programs at the airport level is voluntary at this time, we all have a new level of responsibility for providing a reasonable level of security at our general aviation airports. As the report points out, this includes not only aviation, but all other modes of transportation as well. Iowa airports have the opportunity to be leaders in the nation on this issue, and at the same time can help in providing enhanced protection and limited liability to their communities. The report is available on the Office of Aviation Web site at iawings.com. We recently learned of another initiative that could potentially be a useful tool for Iowa airports' security issues. The Department of Justice has partnered with Iowa's Department of Public Safety in the continued develop- ment of a national security database for anti -terrorism information exchange. The program is called Regional Information Sharing Systems (RISS). The aviation portion for the program is being funneled to state aviation offices around the country. We met with the partnering officials to learn more about this system and believe this is an initiative that all airports may want to consider getting involved with. The program combines three compo- nents for participant use in exchanging information. A bulletin board will provide a forum for participant discussion and posting of terrorism, disaster and homeland security; a Web site contains general and community specific informa- tion; and secure e-mail will be used for notification of terrorism alerts and homeland security information. Our office will be working with airports in the coming months to help them gain access to this new tool. Funding In October the governor announced a 2.5 percent across-the-board spending cut from the state's General Fund. This cut has impacted the state aviation budget by $63,000. We will try to minimize its impact by working with airports that have current funding projects to minimize the costs of those projects. Pending an Iowa Supreme Court ruling on the spending of the Rebuild Iowa Infrastructure Fund, the Office of Aviation has been limited to spending only 40 percent of this year's $500,000 airport appropriation. The appropriation covers facilities and equipment (F&E), runway marking, windsocks, AWOS maintenance, and the state's 10 percent federal match for the aviation system plan update and pavement management program. Because AWOS maintenance and federally funded programs are alreao committed, the F&E, runway marking, and windsock programs are on hold until further notice. We will be watching this issue very closely and will update you on any changes. On a positive note, the Vision 100 reauthorization bill has passed the House and Senate and has been signed by the President. It authorizes federal aviation programs through fiscal year 2007. This bill will have a huge impact on aviation in Iowa, especially through the AIP funding program, which will help develop Iowa's airports and position them to meet the needs of the state. A more detailed update is provided by Kay Thede in her federal legislation update later in the bulletin. (See article page 10.) We are looking forward to working hard to make great things happen in Iowa in the coming year. We will continue to monitor security and funding issues, and play a role where appropriate and helpful to airports in Iowa. The Aviation System Plan Update that the office is working o� will help us develop a long-term vision the air transportation system in Iowa. We are working on setting goals and creating benchmarks to monitor the performance of the system in the future. (See article on page 12.) Enjoy this edition of the Aviation Bulletin and, as always, don't hesitate to contact any of us at the Office of Aviation if you have any questions or need assistance. 2 WINTER 2003-041OWA AVIATION BULLETIN FLYING IN :��WA ew things are as enjoyable to Flas going out a clear, calm day for nothing more than a local flight. Maybe you are even taking someone along that has never been flying before, an even more reward- ing flight. You may be planning to practice instrument approaches, or fly to another nearby airport to work on takeoffs and landings. You look at the weather in the flight planning office, glance at the windsock, grab your cup of coffee, and head for the airplane. Off you go, only to get to the nearby airport, have a nice approach and landing, taxi in, and find a few well - dressed folks waiting for you. You are really disappointed to realize your greeting party is the Secret Service asking you who authorized you to escort Air Force One into town along with the two F-16s on your wing! There went that nice, clear, calm day for flying. Suddenly it hits you... I forgot to call Flight Service to check for NOTAMs (Notices to Airmen). The Sept. 11 attacks have caused many changes in the way we conduct tily operations in aviation. Enhanced rport security, stronger doors in the cockpit of airliners, longer lines at airports, and noticeably to all general aviation pilots, additional TFRs. Guest Columnist: Aaron Siegfried, Exec 1 Aviation, Ankeny It would be quite a site to see a couple F-16s escorting a J-3 cub down who just took off from the local grass strip. A TFR, or temporary flight restriction, is a no -fly zone for aircraft. The reasons for not allowing flight in this area include activities such as major sporting events, major speedway motor events, and presidential visits, just to name a few. If this doesn't sound like activities that go on in Iowa, consider the number of presidential candidates that will be flying into Iowa in the next year. I can recall from the last election, when the President was doing campaigns in rural areas, there would be TFRs over gravel roads and farm sites. It would be quite a site to see a couple F-16s escorting a I-3 Cub down who just took off from the local grass strip. Were you aware that the college football stadiums in Ames and Iowa City both have TFRs in place on game day? FAA NOTAMs spell out the criteria for the TFR, stating that for any Division One college football stadium with a seating capacity of 30,000 or more people, flight is prohibited at and below 3,000 feet agl within a three -nautical -mile radius of the stadium, one hour before to one hour after the scheduled sporting event. The same TFR applies to Major League Baseball and National Football League games. FAR 91.103 requires a pilot to "become familiar with all available information concerning the flight" For NOTAMs and weather this means you must get a briefing from Flight Service. To be legalistic, the Flight Service Station is the only official source of information. For those of you who prefer to read rather than listen, DUATS is the only authorized source for an online briefing. As pilots in the U.S., we enjoy a great deal of freedom to be able to fly when and where we want without having to "pay a toll" so to speak. Most of you recall when that right was taken away for over a week after 9/11. I remember several pilots with long faces, includ- ing mine. To keep the freedoms we enjoy as pilots, it is imperative we do our home- work each time we take to the air. By checking NOTAMs for TFRs first, you can wait until your next air show to see an F- 16 up close, rather than checking your 9 o'clock position. Aaron Siegfried is the general manager, a charter pilot and$ight instructor with Exec 1 Aviation in Ankeny. WINTER 2003-04 IOWA AVIATION BULLETIN 3 Jam` 2003 Iowa Aviation Conference (Above) Bill Flannery moderated the Partnership for Success session. Panel members include Myron Linn (Pella Corp.), Bill McGinn (Council Bluffs Airport Authority), Greg Gobble (Keokuk Airport), Rhonda Chambers (Fort Dodge Airport), Michelle McEnany (Office of Aviation), Bill Flannery (Des Moines Airport) (Right) Jim Spence and Col. Bud Day John McLaughlin talks abouttesting of XM*)(Satellite in his Robinson R22 helicopter. he 2003 Iowa Aviation Conference was held on Oct. 16-17 at the Marriott Hotel in West Des Moines. The conference brought a wide range of groups together to share ideas and learn about aviation - related issues in the state. More than 160 people attended the conference, including airport managers, FBOs, airport commissioners, consultants, and Iowa aviation associations. Other groups represented included the FAA, Iowa DOT Office of Aviation, Transporta- tion Security Administration (TSA), Aircraft Owners and Pilots Association (AOPA), and Experimental Aircraft Association (EAA). The event provided an excellent opportunity to learn about aviation issues in Iowa and network with many different levels of aviation repre- sentatives. Special guest presenters at the conference included Jim Spence, who re- lived Orville Wright's experiences in recognition of this year's celebration of 100 years of powered flight. Col. Bud Day, a Sioux City native and the nation's most highly decorated living service member, shared his experiences as a fighter pilot in the Korean and Vietnam wars, including being shot down and taken as a POW by the North Vietnamese. And John McLaughlin, chief meteorolo- gist with KCCI TV in Des Moines and an accomplished pilot and flight instructor, spoke about his role in testing the XM- WX Satellite cockpit weather system, as well as his popular school visit program in central Iowa with his Robinson R22 helicopter. General sessions involved a round- table discussion on partnerships for legislative success, public relations, Young Eagles, and airport security. Optional breakout sessions included an FAA update, Managing Your Airport as a Community Asset, Marketing Success Stories, FBO Management Tools, How to Maintain Your Pilot Medical, Funding Sources, Education Resources and Careers, Airport Insurance Pool, and FSDO Safety Seminar. In addition, there were 24 exhibitors at the conference. Many thanks are extended to the Iowa Public Airport Association and its sup; of the conference, as well as all of the sponsors and exhibitors. The conference was a great success and plans are already underway for next year's conference. WINTER 203-04IOWA AVIATION BULLETIN statewide Marketing' Tim McClung; Office of Aviation ello! My name is Tim McClung and I am the new marketing manager for the DOT'S Office of Aviation. I have been in the position a few months now, and have learned quickly that there is a lot going on in the Office of Aviation. The staff members are very dedicated to their work and working hard to help advance aviation in the state. As part of my job I will act as the editor of this publication. Starting with this edition, we will be trying some new things and will look forward to input to see if the content is what you, the readers, want and need. Some of the changes include: • Features on airports in the state to share what airports are doing to impact the areas they serve. • A new column, Flying in Iowa, will feature a new guest writer with each issue. This column, as the name •implies, will focus on pilot -oriented topics, and how they affect us here in Iowa. • Recent reports on aircraft accidents/ incidents in Iowa. The first marketing role for the Office of Aviation is to maximize returns on airport investments from federal, state and local levels. This funding makes it possible to enhance utilization of airports and the role they play in their communi- ties. State revenue through aviation is created through aviation -related Wade, job creation, fuel taxes, aircraft registra- tion fees, and use tax on aircraft sales. It is a win/win situation between the aviation community and state when airports succeed. An important focus for the Office of Aviation is to educate decision makers so appropriate levels of reinvest- ment are made in Iowa's air transportation system. Another critical marketing role is to build public awareness and support of airports and the opportunities they create �n their regions. Next, the aviation system in Iowa creates a wonderful avenue for educa- tional opportunities for aviation and aerospace studies. We need to expand on existing programs and look for new ways to create educational opportunities that will touch a large number of youth and even lead to career opportunities. Finally, promoting safety at the state level is paramount. The Office of Avia- tion is working closely with the FAA and Iowa's airports to increase safety through well -developed facilities, airport inspec- tions, programs such as AWOS and windsocks, and the partnership with TSA and other aviation associations to improve security at airports. We will work hard to provide appropriate communica- tion on these initiatives. There is no better way to expose new people to aviation than local fly -ins or air shows that bring the general public to the airport. The Office of Aviation will help in any way possible to promote events at Iowa's general aviation airports by the numbers eneral aviation -Vairports (those airports without commercial air service) support local aviation needs and promote economic development. General aviation airports provide facilities for business aircraft to --access rural areas, aerial agricultural operations, air charter, flight instruction, medical transport, and hosting local events like fly -ins. airports, including placement in the Aviation Bulletin and the iawings.com Web site, or even attending the event to help market airports. We are beginning development of a marketing toolbox for airports. The basic premise is to help airports help them- selves by confidently working with their local media and being aware of the available resources such as videos, brochures and teaching aids that will help them in marketing their airport. I am looking forward to working with the aviation community in my new position. You will see more detail of our marketing initiatives in future editions of the Aviation Bulletin. In the meantime, please feel free to call or e-mail me or anyone else in the Office of Aviation, if you have any marketing needs, ideas, or news and calendar items that need to be covered. General Aviation Facts In Iowa General aviation airports................................................................................ 105 Licensedpilots............................................................................................. 6,135 Registered aircraft in Iowa........................................................................... 3,770 Approx. economic impact of Iowa's general aviation airports ....$176,000,000* *2000 Ecowudc Values Study by Iowa State University WINTER 2003-04 IOWA AVIATION BULLETIN Muscatine airport supports economic activity for community The Bandag Lear let and the Hon Industries Citation sit In front of the Muscatine airport terminal. Tim McClung ucked between two river bluffs, Muscatine —in eastern Iowa —is a riverfront community rich in culture and history. The high bridge, the courthouse clock, church steeples, docked boats, Victorian mansions on the bluff, and red brick warehouses are the images that make Muscatine the "Pearl of the Mississippi." Muscatine is pictur- esquely located on a bank of the Missis- sippi River and astride U.S. 61, a major north/south route through the central United States. It is also home to four corporate headquarters including Bandag, Grain Processing Corporation /Kent Feeds, The Stanley Group, and HON Industries, a Fortune 1000 company. In addition, Muscatine is the home of two major plants of Fortune 500 companies, Monsanto and Heinz, as well as many other well-known companies including IPSCO, BT Prime -Mover, Carver Pump, Allsteel, and Musco Lighting. As a result of this concentrated business activity, the Muscatine Munici- pal Airport fills a strong demand for supporting the corporate travel needs of these companies. The airport houses four corporate jets from three of those Muscatine -based companies. Hon Industries, Bandag and Grain Processing Company/Kent Feeds directly employ more than 5,700 people locally. Hon Industries utilizes the airport to bring customers to its plant on an ongoing basis. Other Muscatine businesses also base their piston aircraft at the airport. In total, Muscatine houses four jets, three twins, 22 singles, and one glider. Several other companies utilize the airport with their corporate jets for visits to their facilities in and around Muscatine. BT Prime Mover's parent company flies its Hawkerjet into Muscatine on a very consistent basis. "The city of Muscatine has and does recognize the importance of the airport to the community..." Janet Lewis, Airport Manager In the early 1990s Muscatine submit- ted a request for an Airport Improvement Program (AIP) grant for a crosswind runway. According to Janet Lewis, airport manager, "the FAA stated crosswind runways were not a priority and that we had a pretty good main runway, but nowhere to park aircraft. They were correct. Our ramp was slurry seal and we had one small section at the edge of the ramp that was concrete, large enough to park a good -size jet. Aircraft would radio in to see if the concrete pad was busy. If so, they may not land and definitely would not stay." A new ramp was finally constructed in 1992. In 1994, an 800-foot extension and full-length taxiway was constructed on the main runway, followed by an overlay and new lighting system in 1995. A new crosswind runway was constructed in 1999 to get the existing crosswind runway moved farther away from U.S. 61 and existing obstacles. An instrument landing system (ILS) approach is currently being added to the main runway. According to Lewis, "the Muscatine Airport has been very fortunate that the FAA recognized the need for improved facilities here and to have a city council that recognizes the value of the airport to this community. We finally were able to get our crosswind runway and it is utilized on a regular basis." Future short-term plans at the airport call for the construction of a new termii and parking lot in 2004. The airport wi also get city water to the airport in 200,. Lewis notes, "The state participated in funds for architectural services for this project. Sometimes this type of project, as well as hangars, should be considered an economic development issue. Small airports have a very tough time financing items like these." Despite the significant volume of corporate traffic, public perception can be a problem. According to Lewis, "We are still continually fighting against the mentality of the rich man's playground. While some of that is true, it is not why most airports exist, and certainly not this one. The Muscatine Airport is used mostly by businesses, those based here, and those coming in to do business here." The management and FBO contract is actually with Carver Aero, Inc., owned by Roy Carver Jr. Lewis works for Carver Aero and has been the designated airport manager since 1990. The Carvers are an influential family in Muscatine. It was the late Roy Carver Sr. who founded Carver Pump and Bandag, and whose name is Carver-Hawkeye Arena and Carver Pavilion at the University of Iowa. Muscatine Municipal, continued on page 8 6 WINTER 2003-04 IOWA AVIATION BULLETIN 1 Carroll Municipal Airport Tim McClung Each year the Carroll Municipal Airport hosts a fly -in the Sunday after Labor Day. At the fly -in this past September a special guest was welcomed to the airport. The Carroll Area Pilots Association arranged a visit from the "Star of America" Super G Constella- tion, operated by the Airline History Museum in Kansas City, Mo. The event drew a strong local crowd to the airport, brought a large number of fly -in aircraft, and received positive television cover- age. Carroll's Masonic Lodge served breakfast as a fundraiser for local scholar- ships. But the public outreach programs for the Carroll Municipal Airport did not end there. The airport regularly hosts field trips from preschool and grade school classes. There are off -airport presentations to local groups such as the Lions Club, Rotary and Carroll Area Development Corporation to discuss the role of the airport in the community. high school classes are visited to discuss career opportunities in aviation. And, there is *he annual FAA Wings Safety Seminar, ffering recurrent safety training to local Acts. The Carroll Municipal Airport moved into its current location in 1939 with three grass runways. A 2,860-foot runway was hard surfaced in 1966. In 1978 runway 13/31 was extended to 4,000 feet, and again in 1993 it was extended to 5,500 feet to accommodate the need to land larger business aircraft using the airport. A combination of federal, state and local funds have been used for the airport improvement projects. Ninety percent of 'he costs of runway construction were aided with federal grants. Seventy ;rcent of crack sealing and updates to the fuel system have been funded through state grants. And some projects, such as (Clockwise from top left) A Seneca is fueled for a charterflight at the Carroll Airport; ground support was a major hurdle that was overcome to bring the Super Constellation to Carroll's 2003 Fly -in; Lockheed Super Constellation 'Star of America" from the Aldine History Museum in Kansas City. the construction of six new aircraft storage hangars in 1998, have been funded locally. Don Mensen and his wife, Amy, have managed the airport since 1998. They also operate Carroll Aviation and provide flight instruction, aircraft rental, fuel sales, and aircraft maintenance. Don provides Part 135 aircraft charter service in a 1978 Piper Seneca. Amy takes care of administrative duties and watches the airport while Don is instructing or on a charter. She also fuels aircraft and mows. Don and Amy live at the airport in an apartment above the airport terminal. Users of the airport include local factories, hospitals, real estate agencies, agricultural cooperatives, farmers, lawyers, small business owners, and engineers. In addition to flights for business, personal travel and recreation, the airport is also utilized for power line patrol, aerial photography, medical flights and agricultural spraying. Aircraft utilizing the airport include single and multi -engine airplanes, helicopters, King Airs, Citations, and Learjets. There are 24 aircraft based at the field. The airport has a five -member com- mission that receives funding from the city of Carroll. Don Mensen commented, "I feel there is a good working relation- ship between the city of Carroll, the city council, and the airport commission. Everyone involved works as a team ... Together, we succeed and become a better community." WINTER 2003-04IOWA AVIATION BULLETIN PCI inspections completed Mike Marr he Office of Aviation recently completed pavement condition inspections (PCI) at 35 of Iowa's hard -surfaced, public -use airports. Results from these inspec- tions are expected by March and will be used by the FAA and Office of Aviation to prioritize construction and rehabilitation projects in the Mike Marr state. Federal grant assurances state that airports must perform PCI inspections at least once every three years. The Office of Aviation offers this service to keep airports in compliance with this require- ment. Inspections at the remaining hard - surfaced public -use airports will be conducted over the next two years. This March the Office of Aviation will be sponsoring a class on the MicroPaver pavement analysis software that was used in the inspections. MicroPaver was used to derive PCI numbers. The class will last approximately 2.5 days and is open to all interested parties. For more information on the upcoming class or the PCI inspec- tions, please contact Mike Marr at 515-239-1468 or michael.marr@dot-state.ia.us. Boone Area Pilot's Association honors Centennial of Flight, supports airport hBoone Area Pilot's Association has constructed a large model replica of the Twspean right Flyer to celebrate the Centennial of Flight. The model has a 12-foot wi and stands 4 feet tall. It was recently used on a float in the Boone Pufferbilly Days Parade, and will be used for other aviation -related events. Primary builders were Connie Younger, airport man- ager, and Jeff Lorimer, with big assists from their wives. The pilot's association also recently updated the sign for the entrance of the airport, with the help of the Boone Airport Commission. The creative design welcomes everyone to the facility. Many thanks to the Boone Area Pilot's Association for supporting their local airport and helping to promote general aviation. Pictured with the Wright Flyer replica are (left to right) Connie Younger, Lisa Kuehl, and Peg Lorimar, at the controls, the airport dog, Polly. Muscatine Municipal, continued from page 6 Carver Aero, Inc. provides flight - training, aircraft rental, charter service, and line services. Carver Aero also has the management and FBO contracts at the Davenport Airport, and provides maintenance services through that facility. Janet's husband, Gary Lewis, is the desig- nated manager at Davenport The airport management contract at Muscatine calls for overseeing day-to-day operations, maintaining runway lights, providing labor for snow removal, and mowing of grass. The city provides and maintains the equipment, leases all hangars, and is responsible for maintaining them. Airport tours are provided to interested groups on a regular basis and Carver Aero flight instructors visit schools to give aviation -related Im ITlil►iC�l�\� The new Boone Municipal Airport sign presentations. The EAA chapter at Muscatine is very active and has had several Young Eagles days each year with the airport's cooperation. The airport has an advisory board that reports to the city administrator and city council. According to Lewis, 'The Muscatine Airport is very fortunate to have now and in the past, board members that are either business professionals and/or pilots and other interested individuals that have brought much support to the airport. The city of Muscatine has and does recognize the importance of the airport to the community and has always been very supportive." WINTER 2003-04IOWA AVIATION BULLETIN Office of Aviation partners with TSA, AOPA in general aviation security issues ray Thede, Bob Boleyn (TSA) The Office of Aviation has formed a partnership with the Moline hub of the Transportation Security Administration (TSA) and Aircraft Owners and Pilots Association (AOPA) to coordi- nate a proactive approach for security at general aviation airports in Iowa. This partnership will provide a better under- standing of security needs at general aviation airports, build relationships to enhance communication and ease implementation of any future guidelines. Office of Aviation and TSA staff visited 34 airports in eastern Iowa during the month of September to meet with airport and city leaders. The visits provided an opening for communication to alleviate apprehension about TSA and the many rumors circulat- ing about what TSA is going to do to general aviation airports. The partnership with AOPA was emphasized at all locations, urging the airports to follow the AOPA Airport Watch program. Airports visited were: Albin, Amana, 3elle Plaine, Bloomfield, Cedar Rapids, National Working General Aviation Officials from Decorah Municipal Airport, TSA, and the Office of Aviation discuss security issues at general aviation airports. Clinton, Cresco, Davenport, Decorah, Dubuque, Elkader, Fairfield, Fort Madi- son, Independence, Iowa City, Keosauqua, Keokuk, Knoxville, Mount Pleasant, Maquoketa, Manchester, Marion, Monona, Monticello, Muscatine, New Hampton, Oelwein, Ottumwa, Postville, Tipton, Vinton, Washington, Waukon, and West Union. A site review was done at each location, checking for locked hangar doors, observing access to runways, controlled access, security fencing, and Group on other security issues. The majority of airports did have hangars locked with keys removed from aircraft. AOPA Watch information, the Iowa DOT general aviation security poster, or NATA's "Top 10 Common Sense Things to improve Aviation Security" were displayed at nearly all airports. AOPA Watch material was offered to airports not currently displaying the information. The meetings were very successful in alleviating many misconceptions about TSA by presenting TSA as partners with the DOT and AOPA. Every airport expressed gratitude that TSA had reached out to them and has a strong desire to be kept in the loop of what is going on. The airports also appreciated the Office of Aviation being a part of the discussion and knowing that we would share any new information as it became available. The Office of Aviation intends to pursue a continued partnership with TSA. Security submits recommendations he National Working Group on General Aviation Security submitted its recommendations to the Aviation Security Advisory Council (ASAC) Nov. 17, 2003. ASAC accepted the report and it is now up to TSA to accept the report. TSA will build on these recommenda- tions to establish'formal guidelines that general aviation airports can follow to further strengthen security. By early next year TSA will issue "best practices" guidelines for security at more than 18,000 landing facilities nationwide that serve general aviation. The report does not recommend general aviation security mandates. Instead, it recommends "best practices." Managers and operators of general tviation airports are encouraged to use he recommended guidelines in the report to enhance the security of their facilities. This would include the development of a written security protocol, which, among -.,-=- =- -^ "�=�e+ �Ysu�i•�s -sir-»-�- a��—_ Controlled airport .,• at Davenport other things, would emphasize critical elements such as awareness, prevention, preparation, response, and recovery. Intrinsic in these guidelines is the concept that each general aviation airport is unique. The recommendations in the report are general in nature and should be relevant to all general aviation airports. It also emphasizes that general aviation is but one aspect of the nation's transporta- tion system and it should not be isolated and asked to follow security procedures that are beyond those being adopted by other transportation modes. Members of the working group who participated in creating the guidelines include: • Aircraft Owners and Pilots Association • Airport Consultants Council • American Association of Airport Executives • Experimental Aircraft Association • General Aviation Manufacturers Association • Helicopter Association International • National Air Transportation Association • National Association of State Aviation Officials • National Business Aviation Association • United States Parachute Association The full report.is available on the Office of Aviation's Web site at iawings.com WINTER 2003-04 IOWA AVIATION BULLETIN Federal legislation update Kay Thede By the time you are reading this, the federal aviation programs should be good to go! The Vision 100 reauthorization bill authorizes federal aviation programs through fiscal year 2007. It also allows many of the provisions that provided significant funding in AIR Kay Thede 21 to continue, while providing increased flexibility and other enhancements. Vision 100 —Century of Aviation Reauthorization Act — H.R. 2115 The House passed the second confer- ence report out of committee Oct. 30. The Senate followed on Nov. 21 and the President is expected to sign the bill. This four-year reauthorization of federal aviation programs increases the federal Airport Improvement Program by $100 million per year from $3.4 billion in federal fiscal year (FFY) 2004 to $3.7 billion in FFY 2007. The bill continues the non -primary entitlement program for general aviation airports with some additional flexibility for use of the funds. Another change will allow non -primary entitlement funds that an airport is unable to use to be used by other airports in the state or region. The Small Community Development Program continues as a permanent program and Essential Air Service (EAS) continues with some alternatives available, includ- ing a local participation program. A summary of Vision 100 can be found under "Hot News" at the Office of Aviation Web site iawings.com. FY 2004 Appropriations — H.R.2673 Although the Senate and House each passed a version of the Transportation and Treasury Appropriations bill, Con- gress included transportation in an omnibus appropriation bill covering seven appropriations rather than a stand- alone bill. FAA continues to operate 2003 Federal Airport Improvement Program Funds Kay Thede orty-eight Iowa airports, including 41 general aviation airports, received grants of more than $33 million in federal AIP funds during federal fiscal year 2003. General aviation airports received $17.3 million, a substan- tial increase from the $5.2 million received in fiscal year 2002. For general aviation airports, this was the final year to use or lose fiscal year 2001 non -primary entitlement funds. Four Iowa airports opted not to use their 2001 entitlement funds, totaling $421,577, due to lack of local funding or local support for the projects. This reverted the funds to the discretionary account that could be used nationwide. under continuing appropriations. The Senate is expected to act on the consoli- dated appropriations bill in late January. Identified in the conference report for the omnibus bill is $3.4 billion for AIP, $102 million for the Essential Air Service program, and $20 million for the Small Community Development Program. A provision in the appropriation bill does not allow the FAA to implement the EAS local participation program. Only two airports in Iowa are named for priority funding: Council Bluffs - $2 million for the new runway, and Fort Dodge - $734,000 for a runway extension. Eastern Iowa Airport will receive $1.5 million under the Facilities and Equipment ILS program for an unspecified project. Federal legislation can be viewed on the following Web site: hill:// thomas loc.gov by typing in the bill number. Iowa Federal AT Funds (iamMans of dollars) 1999 2000 2001 2002 2003 FED Commercial Airports M General Aviation AIP Funds, continued next page WINTER 2003-04IOWA AVIATION BULLETIN AIP Funds, continued from previous page 003 Federal Airport Improvement Program Funds Airport Grant Project Albia $264,199 Rehabilitate taxiway and apron; construct taxiway Algona $205,470 Construct taxiway; extend runway -12/30 Ames -DOT $469,642 State system plan update; PCI update Ankeny $368208 Extendtaxiway Atlantic $618,750 Construct runway -2120 Bloomfield $146520 Expand apron Boone $51,766 Install airfield guidance signs Burlington $935,000 Rehabilitate taxiway Carroll $189,000 Acquire land for approaches and for development Cedar Rapids $2,643,611 Rehabilitate apron and taxiway; construct apron Chariton $149,849 Install perimeter fencing; construct access road Charles City $51,000 Rehabilitate runway -12130 Cherokee $470,394 Rehabilitate taxiway; rehabilitate apron Clinton $1,327,790 Construct taxiway; install taxiway lighting Council Bluffs $5,286,005 Construct runway -13/36 Davenport $6813W Rehabilitate runway - 3/21,151 Denison $102,857 Rehabilitate runway lighting - 12130 Des Moines $7,863,068 Expand apron; security enhancements; construct runway 5/23 Dubuque $894213 Snow removal equipment; update master plan Estherville $766,124 Rehabilitate runway -16/34;rehabilitate taxiway Fairfield $438,822 Construct runway -18/36 Forest City $16560 Rehabilitate runway -9/27 rort Dodge $1,000,000 Improve runway safety area, aircraft rescue and fire equipment ireenfield $149,029 Rehabilitate taxiway; rehabilitate apron Grinnell $261,929 Expand apron; extend taxiway; install taxiway lighting Hampton $269,800 Remove obstructions Harlan $178,447 Rehabilitate apron; rehabilitate taxiway Humboldt $459,633 Construct taxiway; construct apron Independence $198,000 Rehabilitate runway -17/35;construct taxiway Jefferson $148,519 Extend runwayl 8; rehabilitate apron and taxiway Keokuk $234273 Rehabilitate runway; mist. study; install lighting Knoxville $406,036 Rehabilitate runway -15/33 Marshalltown $400,045 Rehabilitate apron Mason City $1,404,835 Land for approaches; rescue and fire vehicle; extend taxiway Monticello $270,000 Acquire land for development Muscatine $318,221 Install afield guidance signs; improve runway safety area Newton $394290 Construct apron 0elwein $122,000 Rehabilitate taxiway; improve access road Oskaloosa $300,000 Rehabilitate runway and taxiway; install AWOS Pella $106,364 Rehabilitate runway -16134;rehabilitate apron Pocahontas $528,250 Expand apron; rehabilitate lighting; remove obstructions RedOak $118,586 Rehabilitate runway lighting - 17/35 Sac City $309,839 Rehabilitate apron; rehabilitate taxiway Sheldon $284,960 Rehabilitate apron; improve airport drainage Spencer $160370 Rehabilitate apron; rehabilitate taxiway StormLake $86,984 Rehabilitate runway -17/35;rehabilitate taxiway Washington $374,249 Expand apron; extend taxiway ✓aterloo $1,000,000 Rehabilitate terminal building ✓ebster City $177,896 Install runway lighting and runway vertical/visual guidance Total $33,592,703 WINTER 2003-04IOWA AVIATION BULLETIN Iowa Aviation System Plan update underway for Iowa airports The Office of Aviation is in the process of updating Iowa's State Aviation System Plan. The plan, when completed, will be used as a tool to guide planning and investment strategy in Iowa's air transportation system. The consultant team hired to conduct the study met with the Aviation Advisory Council in October and December to establish guidelines for the system plan. An airport inventory and data survey was sent to all airports in Iowa in Novem- ber. Data collected from the survey will be used as part of the system plan. Facilities, services and system roles will be identified for each airport to help identify its part in Iowa's au transporta- tion system. MTA M UN by i tM rLAN 2 0 The aviation community is encour- aged to participate in the development of the plan by providing input at any time during the process. Details of the planning to date can be found on the Office of Aviation's Web site, iawings.com (click on "Hot News"). As each task is completed, a draft report will be available on the Web site. Please A special Advisory Council meeting in October began the process of setting guidelines for Iowa's airtransportation system. 2 3 take some time to review the progress of the plan, and provide comments and suggestions to Kay Thede at the Office of Aviation who is serving as the project manager for the study (kay,thede@dot.slglrJa.us A series of informational meetings will be held throughout the state next summer to obtain input on draft recommenda- tions. Throughout this planning process, outreach and public input will have an impact on the direction of the study and recommendations. The study is sched- uled for completion in the fall of 2004. The'System Plan survey was Sent' to`a11113 publicly am gd airports a' in 76iva at the end of,Oetober..-?,:"' Airports were ashedio,rettttn (hem to the -Office ofAvtation by Noyi-17 .to qualify for a drawing to win'a .rained Ceiaeanial TinieliOThere were .52,airports that respopded.by.' the Nov. l7deridline. We are•happy to announce ?hat Aelrand04 lwas•`- 7timeline. Thank you to Menanaoah - and dll'of the airports lhat returned their suryeys ono tbriily,bgsis. , System Plan Update Timeline January February .1 March I April May June July August 1. Analyze current airport roles and forecast future aviation activity 2. Evaluate current and future system performance 3. Develop recommended system plan 4. Hold regional informational and input meetings 12 —.0111 /� WINTER 2003-04IOWA AVIATION BULLETIN i Commercial Service Airport Update Mason City Airport The annual FAA airport certification inspection was conducted Aug. 26-27, and resulted in a discrepancy -free inspection for the second year in a row. On another safety note, Oshkosh Corpora- tion was recently awarded the bid for the airport's new 1,500-gallon Striker airport aircraft fire fighting (ARFF) vehicle, which should be delivered within the next year. The Runway Safety Approach Protection Project is proceeding and is expected to be complete in May 2004. North Iowa Air Service was selected as the airport's FBO operator for the next five- year period. A'federal grant taxilane extension project was recently completed in the private hangar development area of the airport, allowing for future construction of seven private hangars. There are several pilots interested in constructing hangars this spring. In association with 'tiis project, two vertical infrastructure injects were completed. They consisted _f the removal of two Quonset buildings and water/sewer utility extension to the new hangar development area, as well as relocating an existing electrical trans- former to service the area. On Sept. 11, the airport hosted a National Air Tour Stop of 13 vintage aircraft. This brought hundreds of spectators to the airport. The mayors of Mason City and Clear Lake welcomed the pilots and Mason City Mayor Pro -Tern Lori Henry proclaimed Sept. 11 to be National Air Tour Day. Eastern Iowa Airport The Eastern Iowa Airport in Cedar Rapids had the highest percentage of change in air service compared to small hub airports in Iowa and Western Illinois, according to a recent report published in an airport industry newsletter. The Change in Air Service Index, completed by the Arlington, Va.-based ECLAT Consulting, shows that Cedar apids had a 23.2 percent change in its r service index for the time periods studied, Oct. 1-7, 2002, and Oct. 1-7, 2003. The Air Service Index analyzes market frequency, aircraft type and seat size, miles flown and number of stops. The high percentage of change indicates that airlines find a favorable travel market in eastern Iowa. With the completion of the Wright Brothers Boulevard Southwest relocation, the airport and airport tenants have all been assigned new addresses. In most cases building numbers have remained the same, but street names have changed. Each of the nine airport roads have now been officially named and street signs installed. The new addresses went into effect Oct.1. Street names were taken from aviation pioneers, including Arthur Collins, Alexander Lippisch, Alan Shepard, and Charles Lindbergh. Construction on a new fixed -based operator facility that will be leased by Piedmont Hawthorne has been delayed until spring. The original plan was to begin the project this fall, but after further review, all parties agreed it would be best to wait until the start of the next construc- tion season. The $2.6 million facility will provide a first class -facility for operators of general aviation and corporate aircraft. Southeast Iowa Regional Airport Air Show 2003 lives up to billing: Fun, exciting. In just thew second year, the all -volunteer board celebrated the centennial year of modem aviation Sept. 20 with the pre -dawn flipping of the first breakfast pancake to the fading late - afternoon roar of the last departing "warbird." Air show spokesmen esti- mated 15,000 to 20,000 people attended sometime throughout the day. The flow of visitors onto the field was constant from the start of the pancake breakfast at 6 a.m. continuing through the afternoon. Highlights included a flag -raising, static displays including World War II -era craft, a "parade" of vintage and experimental aircraft, skydivers, model airplanes, and the United States Air Force, whose F117 stealth fighter made several low passes during the noon hour. Tying the flyover in with training, USAF officials gave the pilot a reconnais- sance mission and later reported that analysis of Nighthawk photos indicated a crowd of at least 6,000 on the grounds at one time. The Air Show Board is starting to plan for next year. With the support received from the public, sponsors and all the volunteers, it can only grow from here. New Board Member— West Burlington has appointed Police Chief Alex Oblein as its permanent representa- tive on the Southeast Iowa Regional Airport Authority Board. He considers BRL "a beautiful facility, a quality airport," but one that faces definite challenges. As an authority board member, he hopes to help Southeast Iowa Regional "attract some more flights, get a connection to Chicago, and increase our passenger boarding levels." Oblein has been pleased to see the nearly -completed taxiway project going well, and to learn that our general aviation hangars are 100 percent occu- pied — "there are just a lot of good things happening here. I'm very impressed." Enplanements—The board and staff are encouraged with the increase in enplanements the past few months. September had an increase of 10 percent, with October continuing with an addi- tional increase of 8 percent. We're excited to see the numbers for November. Quad Cities International Airport The QCIA has experienced seven out of 10 months of record enplanements this calendar year. January, February, May, June, July, September and October set new records for those months, while July was the best month ever in airport history for passenger boardings. Additionally, seats have recently been gained with aircraft upgrades and added flights by United Express, Northwest Airlink and Delta Connection. Our 1006 anniversary of flight celebration includes an essay contest for grades 6 — 8, done locally in cooperation with our local Argus/ Dispatch newspaper, with three savings bonds provided by MetroBank. Winners will be featured in the newspaper and refreshments will be served to passengers throughout the day on Dec. 17. CSA Update, continued on page 16 WINTER 2003-04IOWA AVIATION BULLETIN 13 Iowa- -- _------.-------__----------- - ---- �, Space ..i i ` ` _ II. L .� Grant I Aircraft Accidents and Incidents Consortium 1 IOwA ACCIDENTS Legendary space pioneer Dr. James ; A Cessna 172 sustained substantial damage when it veered off -the runway , i Van Allen of the University of landing due to a blown nose tire.. Investigation revealedthe-pilot'was flying ' i Iowa is the recipient of the 2004 with -an expired medical certificate. National Space Grant Distinguished , Service Award. `The award honors Two accidents involved two -place ultmlights that Were not certificated as A individuals who have aircraft; the plots were not certificated, and they did not have medtcals, One + shown exceptional I Sustained serious injturies when the vehicle crashed into a tree on fakeoff;,the ` ' W ®� dedication in their efforts other involved one serious injury' and one fatality when the,vehicle crashed' e i to support and promote during an approach to landing. e= — aerospace technology, — _ science and education," , 'An Patstrom F-28C was involved in an emergency landing when a control intie ' according to William , failed due to corrosion. 'During the emergency landing the main rotor hit MiSA Byrd, president of the , cut the tail boom. National Space Grant Foundation and director of the Iowa The commercial pilot of an AT-301 sustained' serious injuries when the ayccaft , Space Grant Consortium. hit a power line pole,during aerial application and crashed'in a field The;' Van Allen was the lead scientist for aircraft was destroyed on impact.' the first American satellite, Explorer I, launched in 1958 in response to the The commercial pilot in ail AT-502B made an off -airport landing due to fuel successful launch of Sputnik 1 by the exhaustion. The aircraft sustained substantial damage. Soviet Union. Following a long and , distinguished space research career, he , The private pilot in a Luscombe LL-B-A was involved in a landing accident retired from the University of Iowa in , when he lost control. The aircraft ended up nosing over andcame to a iest:on,, 1985, but he continues to be active in his , its back: field and encourages students to pursue , careers in science. "It is for his continu- A KR-2 aircraft sustained substantial damage during an attempted takeoff on a ing and exemplary work as a mentor that gravel road. The aircraft had landed earlier on the road due to inclement . Dr. Van Allen has been recognized with weather. During the attempted takeoff the aircraft struck a mailbox. The pilot this award," said Byrd. was not injured. The National Space Grant Foundation aims to support and enhance the Space , Grant Consortia in every state to carry out IOWA INCIDENTS education, research and public outreach activities in science, mathematics, � A Pietenpol sustained minor damage to the ]ending gear and propeller when the pilot made an off -airport landing because of a loss of power. engineering, technology, and related fields. The private pilot in a CF,182 landed on the highway due to fuel exhaustion: Iowa Space Grant Consortium is , There was no damage to the aircraft. presently negotiating with AEA (area education agency) 13 in Southwest Iowa The pilot of a KR-2 made an off -airport landing on a gravel road due to deterio- and AEA 10 in eastern Iowa to do 1 rating weather. The aircraft struck a stop sign, causing minor damage to the aviation workshops for them this year. aircraft A Ford Tri-Motor landed in a bean field after the pilot declared an emergency to air traffic. The pilot reported problems with the number three engine. Until next time, have a safe flight. Roger "N' Clark Safety Program Manager ■ Des Moines Flight Standards District Office 14 WINTER 2003-04IOWA AVIATION BULLETIN . Iowa Public Airports Aviation Calendar Association a I Contact the activity host for more information Jan. 31, 2004 June 26-27, 2004 Annual chili fly -in Quad City Air Show ,rnw PUBLIC 4,avousnssoanrrore Sponsored by: Iowa Aviation Museum Davenport, Iowa, Airport 2004LEGISLATIVEPRIORITIES 11:30 a.m. — 2:30 p.m. Info: 563-322-7469 1) Increase the Aviation Assistance Greenfield, Iowa, Municipal Airport www.guadciiyairshow.com Program appropriation from the current Info: 641-343-7184 $500,000 to at least $750,000. The extra July 4, 2004 funds are required to meet the basic safety Feb, 1, 2004 Annual flight breakfast needs of the state's public airports. Soup fly -in Sponsored by: Atlantic Jaycees 2) Continue the current appropriations 11 a.m. — 2 p.m. 7 a.m. —10 a.m. for vertical infrastructure projects at the Harlan, Iowa, Airport Atlantic, Iowa, Airport Info: 712-741-5421 Info: 712-243-3056 state's commercial service and general aviation airports. Feb. 13-14, 2004 July 4, 2004 3) Provide a special appropriation of Midwest Regional Aircraft Maintenance Estherville flight breakfast $500,000 to be used as a portion of Symposium and Trade Show 7 a.m. — I 1 a.m. required local match for Federal Airport Sponsored by: Iowa Chapter of PAMA Estherville, Iowa, Airport Improvement Program non -primary Gateway Center Hotel Info: estavtn@rconnect.com entitlement grants and Small Community Ames, Iowa Air Service Development Program. Info: Phil Conn 319-295-5221 July 4, 2004 General aviation airports have turned PJConn@rockwellcollins.com Fly -in breakfast down pearl $300,000 because the did Sponsored by: Corning Chamber y y April 25, 2004 of Commerce not have local funds available for match. Fly-in/drive-in Coming, Iowa, Municipal Airport General aviation airports are entitled to Pilots in command free $10.2 million during federal fiscal year Sponsored by: Sac City Kiwanis July 4, 2004 2004, but will be required to provide a 5 Sac City, Iowa, Municipal Airport Annual flight breakfast to 10 percent local match. In addition, Info: 712-662-7801 7 a.m. —11 a.m. successful grants for the federal Small Sponsored by: Iowa Falls Windsockers Community Air Service Development une 4— 6, 2004 EAA/Chapter 1324 Program require significant local and ly Iowa 2004 Iowa Falls, Iowa, Municipal Airport regional support. State participation in Commemorating the Info: 641-649-3191 (Kevin / Jane) program would increase Iowa's 60' anniversary of D-Day this Washington, Iowa Aug. 8, 2004 commercial service airports chances of Info: 319-653-6646 Mike Roe Annual fly -in breakfast obtaining a grant to improve service, flyiowa2004.com 7 a.m. —Noon market their services and reduce prices. Sponsored by: Humboldt Rotary 4) Reestablish the Aviation Trust June 6, 2004 Humboldt, Iowa, Municipal Airport Fund. In the early 1990s the Aviation 54th Annual flight breakfast Info: 515-332-1863 (Dave) Trust Fund was eliminated by the General 6:30 a.m. —10:30 a.m. day . groethland.com Assembly, with all aviation -generated Audubon, Iowa, Airport funds going to the state's General Fund. Info: 712-563-3780 Aug.15, 2004 The members of the Iowa Public Airports Fly -in breakfast June 12, 2004 Monona, Iowa, Municipal Airport Association urge lawmakers to reestablish Webster City Airshow the Aviation Trust fund during the 2004 10 a.m. Aug.15, 2004 legislative session. Webster City, Iowa, Airport Fly -in breakfast 7 a.m. —11:30 a.m. Sept. 6 (Labor Day) June 13-16, 2004 Sponsored by: Mapleton Flying Club Sky High Flyers & EAA Youth Aerospace Education Camp Mapleton, Iowa, Municipal Airport Chapter 1295 Fly -In Iowa 4-HCamp Info: 712-881-2764(Bill) Sheldon, Iowa, Airport Madrid, Iowa Info: 515-964-1398 Aug.29,2004 Sept.12 2004 3" Annual fly-in/drive-in/air show 15Annual fly-in/drive-in breakfast June 20, 2004 11 a.m. —4 p.m. 7 a.m. —Noon Optimists' fly -in breakfast Manchester, Iowa, Municipal Airport Sponsored by: EAA Tri-State Chapter 327 7 a.m. — I p.m. Info: 563-927-3636 (Marty) Dubuque, Iowa, Regional Airport Maquoketa, Iowa, Municipal Airport Info: 608-723-4359 (Stacey) Info: 563-652-2484 Aug. 29, 2004 Wings, Wheels & Whistles Nov. 3-4, 2004 me 20, 2004 Fly -In Breakfast Annual Iowa Aviation Conference anual fly -in breakfast . 7:30 a.m. — I I a.m. University Park Holiday Inn Rock Rapids, Iowa, Municipal Airport Pilots in command free Moines Moi Greenfield, Iowa, Municipal Airport West Des Des es Moines (Michele) Info: 641-343-7184 WINTER 2003-04IOWA AVIATION BULLETIN 15 Iowa Aviation Bulletin Office of Aviation 800 Lincoln Way Ames, IA 50010 Add Tess Service Requested IilIul ititlill l ltllrl IIIIII11IIIII1IIIIIIIIIIIIII I III] Ish ************AUTO**5—DIGIT 52246 IOWA CITY MUNICIPAL AIRPORT AIRPORT MANAGER 1801 S RIVERSIDE DR IOWA CITY IA 52246-5733 Iowa Aviation Bulletin Office of Aviation Mission: To advocate and deliver aviation support services that prornote a safe, comprehensive and competitive air transportation system; and, entrance economic development and improve quality of life for Iowans. jlowa Department of Transportation Office of Aviation 800 Lincoln Way Ames, IA 50010 515-239-1875 Fax: 515-233-7983 The Iowa Aviation Bulletin is a quarterly publication of the Iowa Dcl a iTiEnt of Transportation. It is distributed free of charge to pilots, aircraft owners and interested individuals or organizations. It is also available on the department's Web site at:lawings.cvm. The staff wishes to thank those who have provided Information and reference materials for this newsletter. Our Staff: Michelle McEnany, Director Office of Aviation 515-239-1659 rnichelle.mcenany @dot.state.ia.us Tim McClung, Marketing Manager 515-239-1689 tim.mcclung@dot.state.ia.us Kay Thede, Program Manager 515-239-1048 - kay.Thede@ doLsmte. ia.us Mike Marr, Airport Inspector 515-239-1469 michael.manr@dOt.smte.ia.us Allen Sells, Data Analyst 515-239-1420 allen.sclls@dot.state.ia.us Michele Rouse, Assistant Program Manager please direct comments stories or story ideas requests 515-239-1691 for addirinwl copies, and wiling list inquiries to: michele.rouse@dot.state.ia.us Michele Rouse, Assistant Regnant Manager 800 Lincoln Way Melissa Davis-Oviatt. Administrative Support Ames, IA 50010 515-239-1875 515-239-1691 melissa.davis@dot.state.in.us ndchele.rouse@dDt.SWWJa.us PRSRT STU . U,S,POSTAGE PAlm UES MIIINES,IA PERMIT N0.4747 CSA Update, continued from page 13 Des Moines International Airport Officials at Des Moines Intemational Airport announced that enplanements for the airport in October were 4.6 percent higher than October 2002. An enplanement is defined as a passenger buying a ticket for a regularly scheduled commercial flight and the Air Transport Association reported a 1 percent decrease in airline traffic in October. The airport continues to buck the national trend and is on pace to equal or better its best enplanement year in 1996 of 905,405. Deputy Director of Aviation Adminis- tration Mike Salamone explains, "As central Iowa air travelers continue to discover the true value of using Des Moines International, versus the real costs of driving someplace else, we will see this pattern continue. We have a full service airport with competitive fares and the convenience of being home. As our passenger loads increase, we will be better positioned to attract expanded air service." WINTER 2003-04IOWA AVIATION BULLETIN Eastern Iowa Travelers Reap Benefits of Strong Competition The Cedar Rapids Airport Commission and our air carriers are working hard to make fares competitive at The Eastern Iowa Airport. All that work is paying off. The proof is in the numbers. A commercial airfare comparison report prepared for the State of Iowa's Office of Aviation shows that the average business fare* at The Eastern Iowa Airport during the week October 104002 was the same time period in 2003, the average airfare was $298 roundtrip, a 34% reduction. The average walk-up fare** in 2002 was $1,280 compared to $310 in 2003, a 75% reduction. These airfare reductions are saving travelers thousands of dollars. "The number of carriers we have at The Eastern Iowa Airport gives us lively competition," said Commission Chair Cheryle Mitvalsky. "All of the carriers are receptive to our efforts to point out various fare disparities, and they are willing to make changes when they are able to do so." In the last two years, service has improved at The Eastern Iowa Airport, despite the turbulent times the aviation industry has experienced. • Northwest Airlines recently introduced non-stop regional jet service to Detroit, increasing the umber of daily flights from two to three. Northwest is upgrading aircraft on some Minneapolis flights from turbo props to regional jets. • AmericanConnection is maintaining non-stop service to St. Louis, while other area airports have seen that service eliminated. • American Eagle has increased the number of daily flights to Chicago O'Hare International Airport from six to eight daily flights. • ATA Connection began service at the airport in August 2002 with non-stop flights to Chicago's Midway Airport. The introduction of ATA Connection has been extremely popular, according to local travel agents, because ATA has fewer restrictions, such as no Saturday night stays and no advance purchase requirements. Mitvalsky emphasizes that all the carriers at the Airport offer competitive fares. The Eastern Iowa Airport offers more daily flights than anywhere in Eastern Iowa. The Eastern Iowa Airport is served by seven airlines, AmericanConnection, American Eagle, ATA Connection, The Delta Connection/Comair, Northwest Airlink, Northwest Airlines and United Express. There are 80 flights daily, with non-stop service to Chicago — O'Hare International Airport and Midway Airport, Cincinnati, Dallas -Ft. Worth, Denver, Detroit, Minneapolis and St. Louis. Zb learn more about the airline carriers and the airfare specials each features, check out the airline link on the Airport's Web site, wwweiairport.org. *Business fare: No Saturday night stay, may need advance ticket purchase -walk-up fare: No advance purcheee; no Saturday night stay '+16' XA '* e�nsnt bVI OUt:palu uvurLo�ir. talttil puespnru uu, �iaeu•iaao/, Ru ' o d a the fir stAmencan°to tIy to space. ce �ro e a -_xoss 4e tane�­' Scot �roasfiald .(1921• =test t-pilot foiihe R-16fo¢]cet pl�iie. siT antt 9pp3{aved by.'txe city Lindbergh Way SW: Charles Lindbergh, (1902- ! j .. 1974), first man Atl to fly the,antic Ocean solo mid � icon -stop: Chanute Place SW.• Octave Chanute, (1832-1910), conducted glider experiments in 1896, the most influential and signTicantglider of the pre -Wright era, I E J Alliant Euei ti; c Piedmont Hawthorn* 94,10 Slaepartl Court s Cedar Rapids, IA 82464�8964 Airborne Express 9435 Shepard Court SW Cedar Rapids, IA 52404.0954 FAAAirways Facility 9450 Shepard Court SW 2635 Wright Brothers Blvd:' - Cedar Rapids, lA 62404-8964 Cedar Rapids, TA 624(A FAA Control Tower 9456 Shepard Court SW Cedar Rapids, IA 52404-8954 East Rental Building Rockwell Collins Facility West Rental Building Airport Police, Fire & Safety 2802 Lippiseh Place SW Cedar Rapids, IA 52404-8956 2815 Lippiacb Place SW Cedar Rapids, IA 52404-8955 2818 Lippisch Place SW Cedar Rapids, IA 52404-8955 2929 Lippisch Place SW Cedar Rapids, IA 62404-8956 2625 Wright Brethere Blvd. W =s , , r Cedar Rapids, IA 52404 2802_Wright Brothers Blvd;' W CedarRapids, IA 52404 2815 Wright Brothers Blvd. W Cedar Rapids; IA 52404 2818 Wright Brothers Blvd, W Cedar Rapids, IA 52404 2929 Wright Brothers Blvd. W Cedar Rapids, IA 62404 PS Air Buildings (East & West) 3411-3425-3436 Beech Way SW 3411 Wright Brothers Blvd. W Cedar Rapids, IA 52404-8957 Cedar Rapids, IA 52404 Northwest T-hangars 3430 Beech Way SW 3431 Wright Brothers Blvd, W Cedar Rapids, IA 52404-8957 Cedar Rapids, IA 52404 West T-hangars 3441 Beech Way SW 3441 Wright Brothers Blvd. W Cedar Rapids, IA 52404-8957 Cedar Rapids, IA 52404 FedEx Facility 3601 Beech Way SW 3601 Wright Brothers Blvd. W Cedar Rapids, IA 52404-8959 Cedar Rapids, IA 52404 West Fuel Farm 9425 Cessna Place SW 3431 Wright Brothers Blvd. W Cedar Rapids, IA 52404.8958 Cedar Rapids, IA 52404 The Eastern Iowa Airport Police, Fire and Safety Officers took part in their annual fire fighter training recently at Kirkwood Community College. See article on page 2. City, Airport Receive Centennial of Flight Award The Iowa Department of T rnnsportation's Office of Aviation recently presented the City of Cedar Rapids and The Eastern Iowa Airport an award for the outstanding effort that was made to celebrate "100 years of powered flight." The "Centennial of Flight Award" was presented to the city and airport during the annual Iowa Aviation Conference held Oct. 16.17 in West Des Moines. The Renaissance Group, the Cedar Rapids Area Convention & Visitors Bureau and Art in Public Places worked together to promote a July -August -September theme of "Just Plane Art" this past summer. Field Maintenance _ The purchase and decorating of planes was Donald Lensch, Field Maintenance Worker 1 4 years sponsored by area businesses. The planes Terminal Maintenance were then displayed throughout the Michael D. Skow,'lerminal Maintenance Worker II 6 years downtown area. In addition, the airport Kenneth L. Newell, Terminal Maintenance Worker I ` 18 years sponsored FLY IOWA 2003 in July, also :Elizabeth J. Beets, Terminal MaintenanceWorker I 16 years' James M. Kinser, Terminal Maintenance Worker I 6 years celebrating 100 years of powered flight.„ Safety Officers David D. McGlaughlin, Safety Officer lI 6 years Joseph C. Mrstik, Safety Officer 1` 11 years Daniel W. Kach, Safety Officer I Mark D. King, Safety Officer I 3 years 2 years Administration Robert J. Sttlrenfeldt, Operations Coordinator 12 years THE EASTERN Kathleen M. Massman, Admin. Services Coordinator 6 years Kit Wong, Accountant 1 4 years IOWA AIRPORT OctoberrNovember-December CEDAR RAPIDS Feld Maintenance. Vol. 12, No. 1 John P. Hennessey, Field Maintenance Worker 11 6 yeah Skywriting is published quarterly by The Eastern Iowa Airport Daniel G. Ragsdale, Field Maintenance Worker I 2 years 2616 Arthur Collins ParkwaywSW - CedarRapids, Iowa 52404 Erik L. Lyle, Field Maintenance Worker 1 1 year aupo Cedar Rapids Mayor. Terminal Maintenance Paul Pate Richard D. Conley, Tbrminal Repair Worker 111 11 years The Cedar Rapids Airport Commission: Christopher J. Weiland, Terminal Repair Worker 1 6 years Cheryle Mitvalsky, Chairperson Robert D. Yeisley, Terminal Maintenance Worker I 1 year Tim Kintner, en, secretor neon Todd Bergen, secretary Administration HelenArnold-Olson,Thiee Acting Secretary Ron Harrelson, Police, Fire & Safety Cmdr. 24 years Airport Director. Murray L. Cave, Terminal Maintenance Sup, 17 years Lawrence E. Mullendore Lawrence K Mullendore, Airport: Director 14 years For more information about The Eastern Iowa Airpoit or to share Ronald K. Conley, Field Maintenance Sup. 8 Years a story idea for the next issue of skywriting, call (319) 362-3131 or e-mail us at eisirport@'cedar-rapids.org Cedar Rapids .Airport 'Top in Air Service Index lie Eastern Iowa Airport in Cedar Rapids had the highest percentage of change in air service compared to other area small hub airports, according to a recent report published in an airport industry newsletter, The Change in Air Service Index, completed by Arlington, Virginia -based ECLAT Consulting, shows that Cedar Rapids experienced a 23.2 percent change in its air service index for the time period studied.* "That is good, it's very good," said Aaron Taylor, Vice President of ECLAT Consulting. Thera are those who simply look at the number of airport departures, , but Taylor said that can ire deceiving: "With regional jets, there may be more departures out of an airport, but fewer seats," he said. ECLAT takes into account other factors to get a more accurate picture. I Des Moines 7.1% he Air Service Index __nalyzes market frequency. Change in Air Servic aircraft type and number of seats, miles flown and number of stops. Taylor said travelers using The Eastern Iowa Airport have many options not only with the non- stop flights to seven destinations, but the flight tunes and frequencies mean travelers have good connectivity to other locations. The Eastern Iowa Airport in Cedar Rapids had the largestpercentage improvement. when compared to the. (quad Cities International Airport in Moline, and the Des Moines lnternationalAirport. Moline's total percentage change in air service was 17.7 percent while Des Moines recorded a 7.1 percent change. Airport Director Larry' Mullendore said this latest news is another indication that air travel in the Cedar Rapids market area is back on track. .Airlines look at this type of information when making service -decisions. he said. The airlines see that eastern Iowa is a strong area they want to continue to serve. A recent example is American's decision to maintain St. Louis service at The Eastern Iowa Airport. American reduced the number of°Plights at its St.. Louis huh, and many airports, including Moline, lost St. Louis service. While the number of flights in Cedar Rapids has been reduced to three, daily. the. important fact, is Cedar Rapids still offers non-stop flights and connections through St. Louis. *The tine- period measured wns from 04. 1-7f, M)!2 ua Oat.'1-7, we01 Airport Scores on FAA Inspection The Eastern lowo Airport was Ipwu1 to N. in complete compliance following the annual certifiention nispection c(mducted bythc Federal Aviation Administration. E.AA officials als enrry out I ho annual inspection tear Title N CFI? fart 13f3, lht•Airport Ct,rtification annul anti theAirport Operating Certifit A . The 'id inspector. Michael fb1ulh•n, said the Airport stall` liould he comnivndod for the pmc ndurv.s that are liming used in the dny-to-daly operation of the airport.: I ---------- "The appeca•ance of the• airport indicator that. they are effective•," he said. Cedar liapid Airport Commission ino�mhten, publicly congratulated the Airport stafifor their lsarticipntion and completion of the succosful inspocd inn. Airport Operating Cnrtif catit serve, to tnsanb safety in an, transportation. To obtain a tc t tilicato, an airport must agree to cart#tin operational and safety standards and provide for such things as t firefightand resctusequipalent.. From the Director AS 2003 conies ton close, went The h'asteru Iowa Airport are looking back at. several positive accomplishments 6-0111 the past year, and are looking forward to exciting projects getting underwa'v as 2004 begins. Several construction projects were completed last year including the 1.3131 runway extension and the rehabilitation of the general aviation aprons. Runway 13/ 31 — or The cross wind runway — was extended from 5,450 feet to 6.200 (feet, which allows larger aircraft to use it as an alternate to our primary runway. The general aviation apron rehabilitation is something I'm especially proud of. 1 come from a general aviation background and have always stressed the importance of general aviation to a community. The improvement ol'these aprons accommodates the fleet of single engine aircraft based at The Pastern Iowa Airport, as well as the larger privnte and corporate aircraft that are more commonly used today. Wright Brothers Boulevard, the transformation of ibe wagon tract: to the Four - lane boulevard, was finished this fill. This project was clone in three. phases and inchuled assistance freni the City of Cedar Rapids, the State of Iowa, the federal Aviation Administration and the Cedar IlapidsAirport Commission. I always point to the Wright Brothers project as a perfevt example of how several governmental entities can wort: together to create something for the greater good. But we're not. finished just yet. New construction projects continue at the Airport. The remodeling of the Administration building is presently uudorwny. Once completed, there will be additional oi7"ice space, storage and a new conference room. One of the Airport's morn visible projects will begin this spring when a new I'acilil;y for one of the Airport's fixed based operators — Piedmont Hawthorne — is constructed, tienningsen Construction of'ALlantie, lows has been awarded the contract for the $2.4 million project. The Airport Commission negotiated a long- torm lease with Piedmont Hawthorne in order to make this project .t reality. The Commission's Willingness to take on this project. illustrates its commitment to general aviation. This building, along with P5 Air's new corporate hangar, will provide business travelers a very positive image of the Airport and the community. We also continue to work 1<n'ru N104•nddre with the seven air carriers that: serve our Airport. Passenger numbers have been on the rise and we look forward to a brisk spring break and summer travel ,season. There were some tough times for Airports and the aviation industry in genarnl following the tragedy of fl11.1, but it ;appears things err again moving forward. We, at The Eaetarn town Airport, are going to make sure we continue to lead the pack. v NOW wswill �rm�M i City of ,1 DATE: December 30, 2003 TO: City Council City Manager Department Directors FROM: Leigh Lewis, Finance RE: Capital Outlay Requests — FY05 r______w_m___..__._-- -_- Please note the attached list of capital outlay requests for FY2005. Due to the discontinued use of cap ID numbers, a number of requests were combined and summarized by expense number in the proposed budget book. Please refer to the attached listing for the proper detail of capital outlay requests, by division. 410 EAST WASHINGTON STREET • IOWA CITY, IOWA 52240.1826 • (3I9) 356-5000 • FAX (319) 356.5009 FY2005 Capital Outaly Requests - By Division - Finance Administration Services Maint & Operations ling & Comm Dev Admin iborhood Services Maintenance Patrol Investigation and Identification rgency Communications Department 1 1 1 1 1 1 1 1 1 8 4 8 8 7 12 7 18 5 4 2 1 1 2 2 1 3 1 2 4 1 2 1 4 4 i FY05 700 800 2,000 2,000 3,000 3,000 835 15,000 4,000 4,000 3,500 8,320 1,900 1,648 177,500 3,450 31,620 4,599 4,410 3,750 1,300 1,100 4,200 915 1,100 1,100 2,000 1,000 29,200 20,000 14,000 12,000 4,000 3,000 3,000 2,200 mono DEC 910 2003 DESK CHAIR ubm"UT DESK CHAIR MICROCOMPUTER HARDWARE MICROCOMPUTER SOFTWARE CARPET/FLOORING REPLACEMENT INTERIOR/EXTERIOR PAINTING FLAT FILE MISC CONTRACTED IMPROVEMENTS ANNUAL FIXTURE REPLACEMENT ANNUAL SURFACE REPAIRS ANNUAL TREE/SHRUB REPLACEMENT REFUSE COLLECTION EQUIPMENT REFUSE COLLECTION EQUIPMENT REFUSE COLLECTION EQUIPMENT 7 MARKED & 1 UNMARKED SQUAD REAR SEATS FOR SQUAD CARS RADIO REPLACEMENT CAGES FOR SQUAD CARS HEADSETS FOR STX RADIOS BICYCLES SIDE CHAIRS TASK CHAIRS PORTABLE ALARM SYSTEM BUILDING IMPROVEMENT -PAINT TASK CHAIR TASK CHAIRS PHYSITAL FITNESS EQUIPMENT CHAIR, SIDE VAN -1 TON/PASSENGER CAMERA, THERMAL IMAGING PORTABLE RADIOS SUPPLIED AIR RESPIRATOR RESCUE EXTRICATION EQUIPMENT HOSE, SUPPLY & ATTACK SCUBA WATER RESCUE EQUIPMENT VALVE OPERATING EQUIPMENT Rljt01Tile) 11L4: "! � y FY2005 Capital Outaly Requests - By Division - 1=Y05 artment / Division oty Budget Description 1 4,000 EXERCISE EQUIPMENT 1 12,000 TURF IRRIGATION 1 4,000 LINE PAINTER 1 1,300 SOCCER NETS & FLAGS 1 3,000 CEILING TILE 1 1,000 GAME ROOM EQUIPMENT s Division 12 4,500 NON -CONTRACTED IMPROVEMENTS 1 5,250 PARKS & RECREATION EQUIPMENT 1 3,750 PARKS & RECREATION EQUIPMENT 1 9,900 OTHER OPERATING EQUIPMENT 1 7,200 OTHER OPERATING EQUIPMENT 1 3,100 OTHER OPERATING EQUIPMENT 1 1,125 OTHER OPERATING EQUIPMENT 1 510 OTHER OPERATING EQUIPMENT Park Rides 2 1,650 OTHER OPERATING EQUIPMENT iry 1 14,000 CATALOG SOFTWARE 1 66,866 CHILDRENS LIBRARY MATERIALS 1 362,664 ADULT LIBRARY MATERIALS 1 34,500 RFID TAGS 2 4,000 LAPTOP 1 10,000 FICTION ON TAPE or Center 1 500 DIGITAL CAMERA s Transit Oper 1 5,000 STEAM CLEANER ing Division 1 25,000 PARKING METERS 1 1,600 PRINTERS 1 1,600 PRINTERS 1 1,600 PRINTERS tewater Oper 1 12,000 SAFETY EQUIPMENT 1 10,000 LAB EQUIPMENT 1 25,000 BUILDING IMPROVEMENT 1 75,000 OTHER OPERATING EQUIPMENT 1 25,000 PROCESS INSTRUMENTS 1 50,000 CONTRACTED IMPROVEMENTS 1 100,000 WATER METER READING EQUIP 1 20,000 OTHER OPERATING EQUIPMENT 1 7,500 SAMPLING EQUIPMENT 1 5,000 PROCESS INSTRUMENTS 1 25,000 BUILDING IMPROVEMENT 10 50,000 TRANSFORMER CONTAINMENT 1 - 10,000 CHIP SEAL ROADS 1 5,000 LANDSCAPING 1 50,000 FACILITY REPAIRS 1 25,000 PROCESS INSTRUMENTS FY2005 Capital Outaly Requests - By Division - Department / Division Qty FY05 Budget Description 1 6,100 MICROCOMPUTER 35 82,240 PRINTERS 15 7,025 DATA COMM EQUIPMENT 16 3,950 EDP MONITOR/DISPLAY 5 20,500 OTHER EDP HARDWARE Police Computer Rep] Reserve 15 28,700 MICRO COMPUTER 11 8,580 PRINTERS 4 625 DATA COMM EQUIPMENT 5 5,600 EDP MONITORS 2 1,000 MISC EDP HARDWARE Equipment Repl Reserve 1 17,200 AUTOMOBILES 14 816,800 TRUCKS 4 83,200 TRACTORS 4 122,600 OTHER VEHICULAR EQUIPMENT Central Services - Photocopying 0 45,000 PHOTOCOPIERS Misc. Community Dev. 3 225,000 LAND ACQUISITION 7 278,057 BUILDING IMPROVEMENT Program Admin. 5 3,000 OFFICE FURNITURE 5 4,500 MICRO -COMPUTER 3 200,000 LAND ACQUISITION 5 175,000 BUILDING IMPROVEMENTS 2 1 1,000 OFFICE FURNITURE Motion On this day, the Iowa City Airport Commission (the "Commission") will decide by a vote of the majority to seek a change its Governance structure, reflecting a model of that is contained within the August 21, 2003 BY -Laws Of the Iowa City Senior Center Commission. The noted attempt to change the Commission's governance will be performed in accordance with all applicable Iowa State Statues, as well as the policies of the City Of Iowa City. Additionally, the manner in which the Commission will communicate its intent to seek a change in the future governance structure, will be accomplished via a letter to be prepared, reviewed and sent to the Iowa City Council. The proposed change in governance request will be drafted by the Chairman of the Commission, and reviewed by the Members of the Commission prior to its execution. Once the proposed change in governance request notification letter is sent to the Iowa City Council, the process leading to the potential change in governance will be at their discretion, specific to all matters of interpretation and compliance with Iowa State law. The Iowa City Council process leading to full compliance with Iowa State Law, will be tracked by the Iowa City Airport Manager with updates provided back to the Commission. Submitted by: Baron Thrower Chairman Iowa City Airport Commission