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Home My WebLink About12-09-2004 Airport Commission% IOWA CITY AIRPORT COMMISSION MEETING AGENDA AIRPORT TERMINAL BUILDING 1801 S. RIVERSIDE DRIVE IOWA CITY, IOWA THURSDAY, DECEMBER 9, 2004 - 5:45 P.M. 1. Determine Quorum 2. Approval of Minutes from November 11, 2004 meeting 3. Public Discussion - Items not on the agenda 4. Unfinished Items for Discussion/Action 5. Items for Discussion/Action: A. Runway 07 Project - Earth Tech B. AIP (Airport Improvement Program) Grants C. Aviation Commerce Park D. Strategic Plan E. Airport Budget F. Airport Management (1) Consider a resolution approving an amendment to the agreement with Snyder & Associates (2) Student intern G. Obstruction Mitigation Project- Stanley Consultants I. Airport Park 6. Chairperson's Report 7. Commission Members' Reports 8. Staff Report 9. Set next regular meeting for January 13, 2005 at 5:45 p.m. 10. Adjourn f MINUTES IOWA CITY AIRPORT COMMISSION DRAFT NOVEMBER 11, 2004 IOWA CITY AIRPORT TERMINAL Members Present: Randy Hartwig, John Staley, Dan Clay, Carl Williams, Michelle Robnett Members Absent: None Staff Present: Sue Dulek, Jeff Davidson Others Present: David Hughes, Dave Larsen, Rick Mascari, John Ockenfels, Ron Duffe, Greg Downes, Greg Zimmerman Call to Order: The meeting was called to order at 5:50 PM Recommendations to Council: None Approval of Minutes: Staley moved and Clay seconded motion for approval of minutes from October with one amendment. In the third to the last sentence of Item A entitled "Runway 7 Project -Earth Tech," the Minutes should read: "Clay posed," not "Clay poised". Motion carried 5-0. Public Discussion — Items not on the Agenda: Rick Mascari presented to the Commission some old photos of the terminal. Unfinished Items for Discussion / Action: None Items for Discussion / Action: A. Runway 7/25 Project- David Hughes updated the Commission on progress. He described the analysis underway to determine the width of the extension (100' vs 150'). He presented information from the State on the pavement condition report it recently conducted. He has been in touch with FAA concerning reimbursement for additional expense with respect to relocation of Dane Road; he has not received a reply yet. Mr. Hughes reported he had heard from Mr. Jim Finley of the FAA with respect to the VOR approach to 36. Mr. Finley indicated that the time needed to change the approach to a VOR-A is only the time needed to republish, not the 2-3 year time frame for a new approach. Dave Larsen discussed possible changes to his development. The issue of moving dirt was discussed. Mr. Larsen met with Mr. Hughes earlier in the day and discussed possible time frame of the project's need for dirt and Mr. Larsen's time frame to remove dirt. The process the FAA requires was also discussed. The possibility of stockpiling the dirt was discussed. B. *Strategic Plan- Asst. Planning Director Jeff Davidson presented a summation of the Strategic Plan up to the present with a prioritization of goals and a summary of the strengths and weaknesses as determined at the last meeting. Discussed the need to match strategies to goals and the remaining timeline for completion. Discussed the form the final document should take. Discussed the need to continue to keep Council apprised of elements that may already be in progress. Commission agreed to forward to Mr. Davidson specific strategies to accomplish stated goals; and kept open the possibility for a special meeting to further a timely completion. T Airport Commission November 11, 2004 Page 2 C. Aviation Commerce Park- Chairperson Hartwig discussed his conversation of Nov. 11 with Harry Wolf and the present state of negotiations with interested party for lots. He indicated Mr. Wolf thought there may be a need for a special Commission meeting before the December Commission meeting to discuss an offer. Mr. Clay indicated that if the possible sale goes through the Commission may want to re-evaluate the remaining lots and whether the Commission may want to try to lease these lots. Mr. Downes offered that the possibility of leasing ground in this market is nil due to lenders' lack of desire. D. Airport Budget- Discussed the timeline of City action on budget. Members asked about the availability of report on the current versus last year budget expenditures and the possibility of including such information in the monthly packet. E. Airport Management- The agreement with Jet Air is ready to forward to Jet Air for its signature. Discussion on the shape of future management structure took place. The present situation with the FBO was discussed. Mr. Mascari offered that should the situation with Jet Air change it would not be in the Commission's best interest to have an arrangement with a company not based in Iowa City. The use of interns was discussed with an emphasis on the need to have specific goals in mind should the Commission use them. Also, the possibility of aviation management graduates and the plus / minus of this level of experience. Mr. Ockenfels presented his perspective on his experience of hiring the last manager and the restrictions present from the City with respect to ability of the Commission to set pay etc. Also discussed were the need of the Commission to set, through performance standards / reviews, the level of manager compensation. Mr. Ockenfels expressed his view that Iowa City is a perfect stepping stone position for managers looking to gain experience to move to larger airports. The need to have the Strategic Plan guide the manager's job description was expressed. Mr. Clay expressed the view that the position the Commission finds itself at presently, with an opportunity to develop an expectation and relationship with management, hasn't happened in the past. The ability to work with the City and having a new Strategic Plan is important in implementing that relationship. Mr. Duffe related his view, gained from being in many different airports / FBOs, that successful managers seem to be aggressive, entrepreneurial type individuals. He thought the challenge to the Commission is to manage this type of individual. Mr. Clay thought an option to help the present need of help with the daily aspects of management is to look further into the use of interns. Members agreed with Mr. Clay to further discuss specifics. Ms. Dulek offered her view of interns in other City departments. F. Obstruction Mitigation Project- Chairperson Hartwig presented the results of bid for removal of trees related to project. Two bids were received and both under the consultant's estimate. Clay moved to adopt resolution (A04-01) to award the contract to Peterson Contractors, Inc. and seconded by Staley. The resolution passed 5-0 on a roll call vote. G. Airport Park- Mr. Clay presented the reply from the FAA to his letter asking for guidance in implementing the Commission's desire to provide a terminal viewing area. The FAA stated the information the Commission should provide. Clay moved and Staley seconded a motion to authorize the Chair to contact Mr. Dick Blum to provide the necessary information to the FAA. Motion passed 5-0. It was discussed that there are volunteer groups which would be willing to help in any construction work. Airport Commission November 11, 2004 Page 3 Chairperson's Report: The chair reported that the City had presented a certificate to him recognizing Mr. Jerry Kaefering had completed 25 years of service to the City. The Commission agreed to present its own recognition along with the City's. The Chair also related an article in AOPA concerning the view of a Los Angeles County representative on the type of efforts airport supporters should use to best gain positive results. The need to have Commissioners help encourage fellow citizens to serve open positions on Airport Zoning Commissions was also stated. Commission Members Reports: Clay recognized Ms. Robnett's appointment to the Commission. Mr. Williams related his attendance at the Iowa Aviation Conference. He also described the Iowa Aviation security program and how Iowa City rates. Mr. Staley related that this meeting was his one year anniversary. He stated his view that issues at the airport have taken a positive step; he too welcomed Ms. Robnett. Administrative Report: None Set Next Meeting: Set for December 9, 2004 at 5:45 PM Adjournment: Meeting adjourned at 8:05 PM Randall D. Hartwig, Chairperson SACMAIRPORTUNS Date EXPE: 12.02.04 14:50:32 Page: 1 Iowa City General Ledger System Budget to Actuals Expenditures Summary i _ N 41 FY 2005 Expense Reporting For the period 07.01.04 to 11.30.04 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance % Used 7GOO Airport --- ------------------------ ------------ ------ 560100 Airport Operations PERSONNEL 411000 Perm. Full Time 94630.00 23922.28 23922.28 70707.72 25.28 413000 Temporary Employees 2315.00 2052.25 2052.25 262.75 88.65 414100 Overtime Wages 840.00 345.94 345.94 494.06 41.16 414300 Term. - Vacation Pay 4719.28 4719.28 -4719.28 414400 Term. - Sick Leave 166.06 166.06 -166.06 414500 Longevity Pay 1450.00 908.34 908.34 541.66 62.64 421100 Health Insurance 14653.00 2848.72 2848.72 11804.28 19.44 421200 Dental Insurance 140.04 140.04 -140.04 421300 Life Insurance 319.00 130.09 130.09 188.91 40.78 421400 Disability Insurance 664.00 168.55 168.55 495.45 25.38 421500 Unemployment Compensation 1240.00 1240.00 -1240.00 422100 Fica 7591.00 2461.13 2461.13 5129.87 32.42 423100 Ipers 5706.00 1449.32 1449.32 4256.68 25.40 424500 Monthly Cellular/PCS 325.00 137.50 137.50 187.50 42.31 Total PERSONNEL ----- 128493.00 ------------ 40689.50 ------------ ------------ 40689.50 - ---- 87803.50 ------ 31.67 SERVICES 431080 Recording Fees 115.00 7.00 7.00 108.00 6.09 431111 Engineering Services 2000.00 2000.00 432060 Consultant Services 3963.55 3963.55 -3963.55 433030 Long Distance Serv. 65.00 17.14 17.14 47.86 26.37 435051 Wireless Phone Serv. 100.00 100.00 435057 Couriers 43.00 43.00 435060 Legal Publications 375.00 375.00 436030 Transportation 600.00 450.00 450.00 150.00 75.00 436050 Registration 665.00 665.00 436060 Lodging 825.00 199.80 199.80 625.20 24.22 436080 Meals 250.00 250.00 437010 Comp. Liability Ins. 10919.00 7798.00 7798.00 3121.00 71.42 ' 437020 Fire & Casualty Ins. 13356.00 13356.00 437030 Worker's Comp Ins. 215.00 215.00 437200 Loss Reserve Payment 5000.00 5000.00 EXPE: 12.02.04 14:50:32 Iowa City General Ledger System Page: 2 Budget to Actuals Expenditures Summary ' FY 2005 Expense Reporting �PAa For the period 07.01.04 to 11.30.04 YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport (CONTINUED) ---- ----- ----------------------------------- ------ 560100 Airport Operations (CONTINUED) SERVICES (CONTINUED) 438010 Stormwater Utility Charges 2367.84 2367.84 -2367.84 438030 Electricity 17874.00 6153.13 6153.13 11720.87 34.43 438050 Landfill Use 246.00 246.00 438070 Heating Fuel/Gas 5551.00 259.52 259.52 5291.48 4.68 438080 Sewer Utility Charge 860.00 1174.86 1174.86 -314.86 136.61 438090 Water Utility Charge 993.00 632.52 632.52 360.48 63.70 439030 Testing Services 1450.00 837.20 837.20 612.80 57.74 441010 Vehicle Repairs and Maintenance 115G.00 629.03 629.03 526.97 54.41 442010 Bldg. Rep. & Maint. 1448.00 276.00 276.00 1172.00 19.06 442020 Repair Of Structure 1467.00 20.00 20.00 1447.00 1.36 442030 Repair of Heating Equip 765.00 765.00 442040 Repair of Cooling Equip 544.00 544.00 442060 Repair of Electric/Plmbg 120.00 120.00 443050 Radio Equipment Rep. 26.00 94.08 94.08 -68.08 361.85 443080 Other Repair & Maint 11225.00 1207.17 1207.17 10017.83 10.75 445060 Laundry Service 634.00 310.02 310.02 323.98 48.90 445070 Equipment Service 1093.00 296.00 296.00 797.00 27.08 445090 Hauling 500.00 283.99 283.99 216.01 56.80 445140 Outside Printing 385.00 33.97 33.97 351.03 8.82 445190 Film Processing 11.00 11.00 445230 Technical Services 2668.00 1000.00 1000.00 1668.00 37.46 445240 Word Processing 50.00 50.00 446100 City Attorney Chgbck 3874.00 3874.00 446130 ITS-PC/Peripheral support 535.00 875.00 875.00 -340.00 163.55 446160 ITS-Network/Internet Charge 360.00 90.00 90.00 270.00 25.00 446200 Photocopying Chgback 371.00 151.00 151.00 220.00 40.70 446300 Phone Equipment/Line Change 1080.00 378.04 378.04 701.96 35.00 446320 Mail Chargebacks 545.00 91.60 91.60 453.40 16.81 446330 UPS Chargebacks 20.00 20.00 446350 City Vehicle Repl. 9000.00 4815.16 4815.16 4184.84 53.50 449060 Dues & Memberships 361.00 361.00 449140 Tools & Equip. Rent. 1504.00 1476.00 1476.00 28.00 98.14 n EXPE: 12.02.04 14:50:32 Iowa City General Ledger System Page: 3 Budget to Actuals Expenditures Summary .^ FY 2005 Expense Reporting For the period 07.01.04 to 11.30.04 /{_J IA YTD Period Account Appropriated Expenditures Expenditures Encumbrance Balance o Used 7600 Airport (CONTINUED) 560100 Airport Operations (CONTINUED) SERVICES (CONTINUED) . 449280 Miscellaneous Expense ------------ ------------ 618.90 618.90 ------------ ------------------------ -618.90 ------ Total SERVICES 101244.00 36506.52 36506.52 64737.48 36.06 SUPPLIES 452010 Office Supplies 139.00 94.20 94.20 44.80 67.77 452030 Minor Off Equip/Furn 25.00 25.00 454040 Books, Mag., Newspap 196.00 196.00 455100 Misc Peripherals 29.00 29.00 461040 Ag Chemicals 480.00 480.00 462030 Sanit. & Ind. Supp. 437.00 96.10 96.10 340.90 21.99 465020 Gasoline 24.75 24.75 -24.75 465050 Other Fuels 2000.00 818.26 818.26 1181.74 40.91 465070 Other Lubricants 43.00 43.00 465080 Fluids Gases & Other 11.00 11.00 466020 Lumber/hardware 325.00 95.06 95.06 229.94 29.25 466030 Paint & Supplies 56.00 56.00 466040 Plumbing Supplies 33.19 33.19 -33.19 466050 Electrical Supplies 210.00 210.00 466060 Bdlg. & Improv. Mat. 13.00 1050.00 1050.00 -1037.00 8076.9 466070 Bldg. & Const. Supp. 110.00 110.00 467020 Minor Equip. Rep Mat 86.00 20.00 20.00 66.00 23.26 ' 467100 Auto & Light Truck 71.00 71.00 468010 Surfacing Materials 99.00 99.00 468020 Concrete 169.00 169.00 468030 Asphalt 76.00 1612.93 1G12.93 -1536.93 2122.2 468050 Sand 40.00 40.00 469040 Traffic Ctrl. Improv 1060.00 115.20 115.20 944.80 10.87 469190 Tools & Minor Equip. 600.00 24.69 24.69 575.31 4.12 469320 Misc Supplies 450.00 38.98 38.98 411.02 8.66 469370 Paper Supplies 54.00 54.00 ------------ Total SUPPLIES ------------ ------------ 6779.00 4023.36 ------------ ------------ 4023.36 2755.64 ------ 59.35 EXPE: 12.02.04 14:50:32 Iowa City General Ledger System Page: 4 Budget to Actuals Expenditures Summary FY 2005 Expense Reporting i For the period 07.01.04 to 11.30.04 YTD Period Account ------------------------------------------------------- Appropriated Expenditures Expenditures Encumbrance Balance % Used 7600 Airport (CONTINUED) ------------ ------------ ------------------------------------ ------ 560100 Airport Operations (CONTINUED) CAPITAL OUTLAY 473010 Contracted Improv. 7000.00 7000.00 Total CAPITAL OUTLAY 7000.00 - ------------------------------------ 7000.00 ------ OTHER FINANCIAL USES 490190 Interfund Transfers Out- Fu 85440.00 28480.00 28480.00 56960.00 33.33 Total OTHER FINANCIAL USES 85440.00 -- .28480.00 ------------ ---------- 28480.00 ------ 56960.00 - 33.33 Total Airport Operations 328956.00 109699.38 --------- ------------ 109699.38 ----- 219256.62 ------ 33.35 Total Airport 328956.00 - 109699.38 ------- -------------------- 109699.38 219256.62 --- 33.35 GRAND TOTAL *** 328956.00 109699.38 ------- 109699.38 ---- 219256.62 ------ 33.35 REVE: 12.02.04 14:50:36 Iowa City General Ledger System Page: 1 Budget to Actuals Revenues Summary FY Revenue Reporting e fm&��,•,, �w�/" For the perod 07.01.04 to 11.30.04 period J Estimated YTD Period Account -------------------------------------------------------------------- Revenue ------------ Revenue Revenue Remainder % 7600 Airport ------------ ------------ ------------ ------ 560100 Airport Operations MISCELLANEOUS REV. 369100 Reimb Of Expenses 75.00 75.00 -75.00 369200 Reimb Damages 50.00 50.00 -50.00 Total MISCELLANEOUS REV. ------------ ------------ ------------ 125.00 ------------ 125.00 -125.00 ------ USE OF MONEY & PROP. 381100 Int. On Investments 166.54 166.54 -166.54 382100 Land Rental 45049.00 1528.40 1528.40 43520.60 3.39 382200 Building/Room Rental 172106.00 78154.36 78154.36 93951.64 45.41 384200 Vending Machine Comm 32.40 32.40 -32.40 384900 Other Commissions 18000.00 10657.90 10657.90 7342.10 59.21 Total USE OF MONEY & PROP. 235155.00 ---------- ------------ 90539.60 ------------ 90539.60 144615.40 ------ 38.50 OTHER FINANCING SOURCES 393120 General Levy 112000.00 37333.32 37333.32 74666.68 33.33 Total OTHER FINANCING SOURCES ------------ 112000.00 ------------ ------------ 37333.32 37333.32 ------------ 74666.68 ------ 33.33 Total Airport Operations 347155.00 127997.92 127997.92 219157.08 36.87 Total Airport 347155.00 127997.92 127997.92 219157 08 36.87 *** GRAND TOTAL *** 347155.00 127997.92 127997.92 219157.08 36.87 Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240-319-356-5030 RESOLUTION NO. RESOLUTION APPROVING AN AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH SNYDER & ASSOCIATES, INC. FOR TEMPORARY MANAGEMENT SERVICES. WHEREAS, on September 14, 2004, the Iowa City Airport Commission and Snyder & Associates, Inc. entered into a contract entitled "Consultant Services Agreement" to provide airport management services on a temporary basis at the Iowa City Municipal Airport; and WHEREAS, the parties wish to amend said agreement by increasing the fee amount by $5,000 for a total of $17,000; and WHEREAS, it is in the Commission's best interest to amend said agreement. NOW, THEREFORE, BE IT RESOLVED BY THE IOWA CITY AIRPORT COMMISSION THAT: The Chairperson is hereby authorized to sign the Amendment to Consultant Services Agreement, a copy of which is attached and incorporated herein. Passed and approved this day of CHAIRPERSON ATTEST: SECRETARY It was moved by and seconded by adopted, and upon roll call there were: 2004. Approved by City Attorney's Office the Resolution be AYES: NAYS: ABSENT: Clay Hartwig Robnett Staley Williams AMENDMENT TO CONSULTANT SERVICES AGREEMENT WHEREAS, on September 14, 2004, the Iowa City Airport Commission and Snyder & Associates, Inc. entered into a contract entitled "Consultant Services Agreement" to provide airport management services on a temporary basis at the Iowa City Municipal Airport; and WHEREAS, said agreement provides that it shall terminate "12 months after it is signed by both parties or once the amount of fee paid ... has reached $12,000, ... whichever comes first;" WHEREAS, the fee to be paid is approaching $12,000; WHEREAS, the parties wish to amend said agreement by increasing the fee amount by $5,000 for a total of $17,000; and WHEREAS, said agreement may be amended in writing. IT IS THEREFORE AGREED that: The fee amount shall be increased by $5,000 such that the fee amount listed on the first page of said agreement shall read "$17,000," and not "$12,000." All other terms of said agreement shall remain in full force and effect. SNYDER & ASSOCIATES, INC. THE IOWA CITY AIRPORT COMMISSION Randall D. Hartwig, Chairperson Approved by City Attorney's Office Date Date Spouses and relatives of City Council Members and members of comparable County Boards and Commissions are not eligible for appointment to City Boards and Commissions. This includes: spouse, child, mother, father, mother- in- law, father- in- law, brother, sister, brother- in- law, sister- in- law, step -father, step -mother, step- child, aunt, or uncle. (Resolution 85-354) Males: 2 Females: Council Announcement Date: August 19, 2003 (Re -ad with additional 5-yr term); October 14, 2003; November 10, 2003; January 6, 2004; February 3, 2004; March 16, 2004; May 4, 2004; June 15, 2004; August 3, 2004; September 14, 2004; November 2, 2004 Application Deadline: Wednesday, 5:00p.m., December 1, 2004 Council Appointment Date: December 7, 2004 AIRPORT ZONING BOARD OF ADJUSTMENT One Vacancy - Unexpired + 5-yr Term Ending December 31, 2008 Dennis Keitel O 1696 Ridge Road 0 Denotes applicant completed the Confidential page of the application. CITY OF IOWA CITY MEMORANDUM Date: November 30, 2004 To: Iowa City Municipal Airport Commission From: Jeff Davidson, Assistant Director, Department of Planning and Community Development Re: Transmittal of Draft 2006-2010 Iowa City Municipal Airport Strategic Plan Enclosed for your consideration in the December commission meeting packet is the draft Iowa City Municipal Airport Strategic Plan for fiscal years 2006-2010. This document has been prepared according to our discussions at the September, October, and November commission meetings. Bring any comments or requested revisions to the December meeting. At this point anything and everything is fair game; length, content, style, etc. Any matters of policy will be modified if there is a majority of the commission in favor of doing so. We should also discuss the Resolutions of Approval that are included at the front of the document. Obviously I have included one for the commission's consideration, and I have also included one for the City Council. Although City Council adoption is not required, it has been my impression that you wish to have the City Council formally approve the document as well. We can delete Council's resolution if you wish. Let's also discuss the schedule from here on out and when you wish to have the final document presented to the City Council, either for formal adoption or just for their information. Enclosure cc: Sue Dulek j=agadMairporVme d.ft.doc Iowa City Municipal Airport Five Year Strategic Plan FY2006 - 2010 December 2004 � u✓ _ __...,-;9,i �,,._ T� ' P�,Y.., `�`,�`�11�4�11��.:or.;JYr'ra., �"�Y � r CITY OF IOWA CITY N iQ Iowa City Municipal Airport Five Year Strategic Plan FY2006 - 2010 December 2004 Iowa City Municipal Airport Commission Randy Hartwig, Chair Daniel Clay Michelle Robinette John Staley Carl Williams Iowa City Municipal Airport Manager Vacant Iowa City City Council Mayor Ernest W. Lehman Regenia Bailey Mike O'Donnell Connie Champion Dee Vanderhoef Bob Elliott Ross Wilburn City Manager Stephen J. Atkins Facilitator Jeff Davidson, Asst. Director, Department of Planning & Community Development City Attorney's Office Sue Dulek, Assistant City Attorney RESOLUTION NO. RESOLUTION APPROVING THE IOWA CITY MUNICIPAL AIRPORT FIVE- YEAR STRATEGIC PLAN FY2006-2010. WHEREAS, the Iowa City City Council has appointed a five -person Iowa City Municipal Airport Commission: and WHEREAS, the Iowa City Municipal Airport Commission is to set the policy for the operation of the Iowa City Municipal Airport; and WHEREAS, the Iowa City Municipal Airport Commission has completed the five-year strategic plan for FY2006-2010. NOW, THEREFORE, BE IT RESOLVED BY THE AIRPORT COMMISSION OF THE CITY OF IOWA CITY, IOWA, THAT the Iowa City Municipal Airport Five -Year Strategic Plan FY2006-2010 is hereby adopted. It was moved by and seconded by adopted, and upon roll call there were: the Resolution be AYES: NAYS: ABSENT: Clay Hartwig Robnett Staley Williams Passed and approved this day of 2004. ATTEST: John Staley, Secretary wpdalalai,poNreskomm. Appmv st tplan.doc Randy Hartwig, Chairperson Approved by City Attorney's Office Prepared by: Jeff Davidson, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5252 RESOLUTION NO. RESOLUTION APPROVING THE IOWA CITY MUNICIPAL AIRPORT FIVE- YEAR STRATEGIC PLAN FY2006-2010. WHEREAS, the Iowa City City Council has appointed a five -person Iowa City Municipal Airport Commission; and WHEREAS, the Iowa City Municipal Airport Commission is to set the policy for the operation of the Iowa City Municipal Airport; and WHEREAS, the Iowa City Municipal Airport Commission has completed the five-year strategic plan for FY2006-2010 and recommends its adoption by the City Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT the Iowa City Municipal Airport Five -Year Strategic Plan FY2006-2010 is hereby adopted. Passed and approved this day of ATTEST: CITY CLERK MAYOR It was moved by and seconded by adopted, and upon roll call there were: AYES: NAYS: wpdatala1rporVres1stmteg1c plan.doc 20 Approved by City Attorney's Office the Resolution be ABSENT: Bailey Champion Elliott Lehman O'Donnell Vanderhoef Wilburn r C06ALVfLLE \, Iowa City Municipal Airport Location Map CITY OF IOWA CITY r I 1', Table of Contents 5 Executive Summary 6 Introduction 9 Vision & Mission Statements 10 Goals & Strategies 13 Conclusion 14 Appendix • August 10, 2004 focus group meeting summary • October 14, 2004 Commission meeting identification of strengths and weaknesses Executive Summary The Iowa City Municipal Airport exists to serve the general aviation needs of the greater Iowa City community. This strategic plan is to guide the direction of the Iowa City Municipal Airport for the period fiscal years 2006-2010. Through implementation of the 1996 Iowa City Municipal Airport Master Plan, facilities will be maintained and upgraded to comply with the latest safety features and Federal Aviation Administration regulations. To answer the question "What do we want the Iowa City Municipal Airport to be in 20107", the Airport Commission adopted the following Vision Statement: Vision Statement The Iowa City Municipal Airport, through the direction of the Airport Commission, will provide a safe, cost-effective general aviation airport that creates and enriches economic, educational, health care, cultural, and recreational opportunities for the greater Iowa City area. To answer the question of what needs to be done to reach the vision for 2010, the following Mission Statement was adopted: Mission Statement The mission of the Iowa City Municipal Airport is to support the strategic goals of the City of Iowa City and meet the needs of stakeholders. The Iowa City Municipal Airport Commission has developed six strategic planning goals to be accomplished in the FY2006-2010 period. Strategic Planning Goals ♦ Establish an effective management structure and improve communication with the City Council and City Administration. ♦ Develop and maintain adequate funding mechanisms for airport operations and improvements; increase revenue generated by airport operations, sell property to repay debt for infrastructure development of Aviation Commerce Park. ♦ Increase use of the airport for aviation and non -aviation uses. ♦ Increase the usefulness of the airport for economic development. ♦ Upgrade taxiways and runways. ♦ Enhance appearance and "curb appeal" of the airport; develop a public viewing area on the airport grounds. In preparing this strategic plan, the Iowa City Municipal Airport reviewed the strategic plans of similar - sized communities. The 1996 Iowa City Municipal Airport Master Plan, the 2003 Iowa City Municipal Airport Business Plan, and the adopted Comprehensive Plan for the City of Iowa City were also used as resource documents. Implementation of this strategic plan for the Iowa City Municipal Airport will establish a solid foundation for the delivery of general aviation services to the community for the five- year strategic planning period and beyond. Introduction In 2004 the Iowa City Municipal Airport Commission determined that a strategic plan was needed to guide the direction of the Iowa City Municipal Airport for the period FY2006 through 2010. The basic question to be answered by the strategic plan is: Where are we now and where do we want to be in five years? The City of Iowa City's Assistant Director of Planning and Community Development was brought on board to facilitate the process of developing a five-year strategic plan. At the initial planning session it was agreed by the Commission that the following elements would be accepted as "givens" and not open to scrutiny in the strategic planning process: Givens 1. That Iowa City will have a general aviation airport. 2. That it will be at the existing location of the Iowa City Municipal Airport. 3. That it will be approximately the size of the existing site. y_l 4. That the City will proceed with closing of the north -south runway and implementation of other 1996 Iowa City Municipal Airport Master Plan elements. Summary of Process The Commission began with stakeholder input sessions involving representatives from key community organizations and other special interest groups. These interest groups included City and County government; the Chamber of Commerce and other business associations; pilots and hangar tenants; businesses in the area; real estate developers and brokers; the Iowa City Area Development Group; citizen groups; and the airport Fixed Base Operator. The results of the stakeholder input sessions are summarized in an appendix to the strategic plan. At an initial strategic planning session the City's Assistant Director of Planning and Community Development reviewed the South Central District Plan of the Iowa City Comprehensive Plan. This district plan shows the Iowa City Municipal Airport as a principle land use in the South Central Planning District. The South Central District Plan shows property redevelopment adjacent to the airport which is consistent with the 1996 Iowa City Municipal Airport Master Plan, particularly to the south of the airport along the alignment of Mormon Trek Boulevard Extended. The next step in the strategic planning process was to develop the Vision Statement and Mission Statement for the Iowa City Municipal Airport. The vision statement addresses the question, "What do we want the airport to be in 20107" The mission statement addresses the question, "What do we need to reach the vision for 2010?" Once the vision statement and mission statement were agreed upon, the commission addressed the strengths and weaknesses to achieving the vision. A five-year plan was developed consisting of goals for achieving the vision for the Iowa City Municipal Airport as well as specific strategies for accomplishing the goals. It is expected that the Airport Manager will develop a work plan for meeting the goals of the Iowa City Municipal Airport Strategic Plan during the five-year planning period. The airport manager's work performance will be evaluated by the commission based on accomplishing the goals of the strategic plan. The Commission's goal was to develop a five-year strategic plan that is understandable to the public and contains measurable strategies for achieving the goals of the plan. The Iowa City Municipal Airport Strategic Plan will be re-evaluated at various points during the five-year planning period. The Iowa City Community The Iowa City Municipal Airport is located two miles southwest of downtown Iowa City in Johnson County. Iowa City is the home of the University of Iowa, with a student body of approximately 29,000. The Iowa City -Cedar Rapids corridor is one of two principal economic growth areas within the state of Iowa. The Iowa City Municipal Airport is integrated into the activities of the University of Iowa, including the medical college, the other academic colleges, and the athletics department. The Iowa City Municipal Airport is strategically located in close proximity to Interstates 80 and 380, as well as U.S. Highways 6 and 218, and Iowa Highway 1. Operations and Facilities The Iowa City Municipal Airport is one of the most active general aviation --- airports in Iowa. 74 aircraft are based at the Iowa City Municipal Airport. The Iowa City Municipal Airport conducts approximately 18,900 flight operations annually. These operations generate outside dollars into the local economy. Existing Iowa City Municipal Airport facilities include three runways, the terminal building, a maintenance facility, hangars, and fueling facilities. The three runways are each 150 feet wide and therefore able to accommodate larger aircraft than many other general aviation airports. The existing runway lengths are 3,900 feet, 4,000 feet, and 4,300 feet. The airport terminal includes a pilot's lounge, a weather briefing room, a lobby, a classroom, and administrative office facilities. Fueling facilities are provided for the Fixed Base Operator, Jet Air, which is headquartered in Galesburg, Illinois. Jet Air is a full - service Fixed Base Operator that offers fuel sales, charter service, maintenance, and other airport support services. History The Iowa City Municipal Airport had its first recorded flights in 1918. In 1920 the U.S. Postal Service chose the site as a fuel stop between Chicago and Omaha. Public ownership of the Iowa City Municipal Airport was established in 1929, and 1937 saw the first asphalt -surfaced runway. In 1940 Runway 12-30 was extended in an effort to provide a base of defense for the Rock Island Arsenal. 1941 saw the first concrete paving of an Iowa City Municipal Airport runway. In 1944 the Iowa City Airport Commission was formed. Between 1930 and 1972 commercial passenger flights were available at the Iowa City Municipal Airport. 7 1992 Airport Relocation Study In 1992 a consultant was hired to consider the possible relocation of the Iowa City Municipal Airport. Several alternative sites for the proposed relocation were evaluated along with the existing site. After much deliberation it was determined by the Iowa City City Council that the Iowa City Municipal Airport would remain at the existing site. The City Council directed that a master plan be completed to ensure safe aviation operations into the future that are consistent with the requirements of the Federal Aviation Administration. 1996 Master Plan In 1996 an Iowa City Municipal Airport Master Plan was completed. The master plan evaluated several alternatives involving extending runways and/or constructing new runways with different configurations. The most significant elements of the approved master plan were to extend Runway 7-25 by 800 feet, realign Dane Road, close and demolish a portion of Runway 18-36 to allow the extension of Mormon Trek Boulevard between Iowa Highway 1 and Riverside Drive, and remove the old United Airlines hangar. A program is in place for completing the elements of the 1996 master plan as federal funds become available. Ongoing work includes the extension of Runway 7-25. I Vision Statement and Mission Statement for the Iowa City Municipal Airport Vision Statement: What do we want the airport to be? The Iowa City Municipal Airport, through the direction of the Airport Commission, will provide a safe, cost-effective general aviation airport that creates and enriches economic, educational, healthcare, cultural, and recreational opportunities for the greater Iowa City area. Mission Statement: Why does the Iowa City Municipal Airport exist? The mission of the Iowa City Municipal Airport is to support the strategic goals of the City of Iowa City and meet the needs of stakeholders. Five Year Strategic Plan, FY2006 - 2010 1. Establish effective management structure and improve communication with the City Council and City administration. Strategies: • Airport Commission and City Council adopt the strategic plan. • Determine preferred management arrangement and hire Airport Manager. • Airport Commission member or Airport Manager should attend City Council meetings monthly to give an update on Airport activities. • The Airport Manager should meet periodically with the City Manager to discuss Airport issues. The management of the Iowa City Municipal Airport and the day-to-day airport administrative functions have been identified as being in need of improvement. This includes record keeping, communications, documentation, financial control, and marketing. There is a need for a formal policy on lease rates and charges, formalized airport rules and regulations, and a marketing plan. Communication between the Airport Manager and the City Manager should be improved. The Airport Commission has reporting responsibility to the City Council relative to the financial and operational viability of the airport; the City Manager is not directly involved. This has made it difficult for the City Manager in that he must answer to the City Council when there are issues at the airport, but he has little authority to seek change. This lack of communication between the Airport Manager/Airport Commission and City Manager/City Council has also impacted how the media deals with airport issues. A more positive team approach is needed between the Airport Commission, which sets policy for the Iowa City Municipal Airport, the Airport Manager, who conducts the daily decision making, and the City Manager/City Council, who have ultimate financial control over the airport. Better communication is needed so that the airport is integrated into other aspects of the City of Iowa City organization. 2. Develop and maintain adequate funding mechanisms for airport operations and improvements: increase revenue generated by airport operations; sell property to repay debt for infrastructure development of Aviation Commerce Park Strategies: • Identify funding sources and apply for federal, state, and private funding each year. • Annually evaluate fuel sales, hangar leases, and airport user fees. • Develop Aviation Commerce Park properties to generate income. Historically, the City of Iowa City has used General Funds to make up the deficit between revenues and expenses for operation of the Iowa City Municipal Airport. The airport must develop strategies for moving closer to self-sufficiency. This will include strategies involving the fixed -base operator, fuel sales, and hangar revenues. Non -aviation revenue sources should also be investigated. The airport may never be totally self-sufficient, but there is potential for moving closer to self-sufficiency. The Aviation Commerce Park is a 17-lot commercial subdivision platted on the north end of the airport property. Roadway, water, and sanitary sewer infrastructure was extended to this area by the City of Iowa City. The arrangement between the City and the Airport 10 Commission involves funds spent for the extension of infrastructure to be repaid from the sale of the lots in Aviation Commerce Park. Once this infrastructure debt is repaid, the subsequent sale of lots will accrue funds for the capital and operating expenses of the Iowa City Municipal Airport. 3. Increase use of the airport for aviation and non -aviation uses Strategies: • Develop and implement an airport marketing plan with measurable objectives. • Produce an annual report summarizing use of the airport. • Develop a plan for acquiring a precision instrument approach. Use of the Iowa City Municipal Airport has been relatively flat for the past several years. Forecasts based on current management operations are for continued but slow growth in the next five years. Projections are based on trends pertaining to fuel usage, hangar rents, and increased aircraft traffic. If a more aggressive marketing and management plan is put into place, use of the airport could increase more significantly. A significant restriction is the lack of a precision instrument landing system approach. A lack of a precision approach limits the attractiveness of the airport for turbine and jet aircraft operators because of the possibility of not being able to get in or out of the airport on a timely basis. It is projected that the Iowa City Municipal Airport will be successful in achieving a precision instrument landing system approach with the help of the FAA. This will significantly increase aircraft activity in Iowa City. It is desirable to integrate the airport more into the non -aviation community. The location of the Iowa City Municipal Airport is a beautiful setting for non -aviation functions such as car shows, flea markets, and recreation. There is significant potential to increase the use of airport for non -aviation functions. 4. Increase the usefulness of the airport for economic development Strategies: • Complete runway extension to open the airport to larger corporate aircraft. • Identify feasibility of privately funded corporate hangar construction. • Have the Airport Manager meet at least quarterly with Director of Iowa City Area Development group and Executive Director of the Chamber of Commerce. • Have the Airport Manager meet with at least two community business leaders monthly to discuss the potential for the airport to benefit economic development. • On an annual basis track number of business flights, visitor flights and cargo flights. • Stage events designed to draw attention to the airport as it relates to Iowa City area businesses. Based on discussions with local community leaders, businesses, and the aviation community, the Iowa City Municipal Airport is an important asset to the area. In 1994, the Iowa City Department of Planning and Community Development conservatively placed the economic impact of the Iowa City Municipal Airport at $1.7 million annually. Today this number likely exceeds $2.5 million annually. Industry studies have clearly shown the economic benefit to the community of having a close -in regional airport. 11 Benefits include employment (wages and salaries), lodging, food, entertainment, and other support services. Indirectly, the community benefits from access to aircraft charter, air ambulance services, organ donor flights, flight instruction, small package freight, and general aviation support to the University and private business. 5. Upgrade taxiways and runways Strategies: Have the Airport Manager provide an annual runway, taxiways and ramp condition report. Acquire funding for annual improvements to ensure that all surface areas are in safe and functional condition. Iowa City Municipal Airport Master Plan improvements to taxiways and runways will be conducted over the next several years. This will result in a transformation from a three -runway airport to a two - runway airport. The length of the principal runway will be extended from 4,355 feet to 5,155 feet. An ongoing program of maintenance and capital improvements consistent with the Airport Master Plan must be budgeted for and conducted to ensure the continued good condition of airport infrastructure. 6. Enhance appearance and "curb appeal" of the airport; develop a public viewing area on the airport grounds Strategies: • Obtain FAA approval for installation of viewing area and children's play area. • Construct facilities in play area including shelter and play equipment. • Identify and apply for vertical infrastructure grants for use on buildings and facilities needing work. • Increase landscaping in and around the terminal building and entry drive. • Increase use of airport terminal meeting room by outside groups, starting with a no -fee structure and evolving to a fee -for -use structure. The Iowa City Municipal Airport terminal building has been recently refurbished and is considered an attractive, historically significant asset to a general aviation airport such as the Iowa City Municipal Airport. It is desirable to maintain the adjacent buildings and grounds in similar condition. An open space area with public access should be created to generate interest by the general public in the Iowa City Municipal Airport. Such space should be developed consistent with FAA regulations. Enhanced appearance of the Iowa City Municipal Airport will generate interest in use of the airport property for non -aviation functions as well as aviation functions. 12 Conclusion The Iowa City Municipal Airport Strategic Plan has presented the vision for the Iowa City Municipal Airport and identified six goals to be accomplished over the next five years. The strategic plan will allow the City of Iowa City to anticipate and respond to changes that will impact the delivery of general aviation services to the Iowa City community. The strategic plan will be reviewed annually by the Iowa City Municipal Airport Commission and the Airport Manager. The elements of the Iowa City Municipal Airport Strategic Plan are a sound investment in the future for the citizens of Iowa City. The Iowa City Municipal Airport Commission welcomes comments on this plan and its implementation. 13 1` Appendix ♦ August 10, 2004 focus group meeting summary ♦ October 14, 2004 commission meeting identification of strengths and weaknesses 14 Iowa City Municipal Airport Strategic Plan Focus Group Meeting August 10, 2004; Airport Tenants and Users Aviation Commerce Park is a priority Make airport a focal point for non -aviation users as well as aviation users; establish a park Increase marketing of point-to-point service; for example, from Iowa City to Chicago or Omaha. Would be interesting to know number of University of Iowa people in and out of Chicago daily. Can more than one realtor market Aviation Commerce Park? Have display in airport terminal of Aviation Commerce Park property Overall management of airport is an issue. Is it realistic for an airport to be financially self-sufficient? How does Iowa City Municipal Airport compare with other general aviation airports? Make community more aware of benefits of airport Establish spec building at Aviation Commerce Park Precision approach is necessary for an all-weather airport ($1 million to install; $50,000/year to maintain) Runway extension is necessary Airport needs higher profile at City Hall. Use airport for events like fireworks and Jazz Fest. Maybe a small flight show. Car shows, flea markets, blood drives. Leverage resources that already exist. Strategic plan needs to specifically address 1996 Airport Master Plan • Is price of Aviation Commerce Park property too expensive? Market Iowa City Municipal Airport as a meeting facility 15 V� Iowa City Municipal Airport Strategic Planning Session October 14, 2004 Summary of strengths and weaknesses identified at the meeting Strengths Weaknesses Many uses Financing Location/proximity Aging condition of physical plant Terminal Public perception Longer runway No draw for general public Business attractor Public viewing area Security Restaurant Hangars Competitive value of property Public and City support New management organization Funding for runway extension Airport Commerce Park Governance by Commission 16