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HomeMy WebLinkAbout03-17-2016 Airport Commission Meeting Minutes March 17,2016 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION MARCH 17, 2016—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Julie Bockenstedt, Minnetta Gardinier, A. Jacob Odgaard, Chris Ogren Staff Present: Michael Tharp, Eric Goers Others Present: Matt Wolford, Carl Byers, Philip Wolford, Harrel Timmons, Terry Edmonds, Bob Libby RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None. DETERMINE QUORUM: The meeting was called to order at 6:05 P.M. ELECTION OF OFFICERS: The election of Airport Commission officers was the first order of business. Ogren made the motion to nominate Odgaard for the Chairperson position. Gardinier seconded the motion. The motion carried 3-0, Odgaard abstaining. Next the position of Secretary was addressed. Gardinier nominated Bockenstedt for the Secretary position. No second was heard. Bockenstedt noted that her term expires next March so she questioned being nominated for this position. Members briefly discussed this issue with her. Bockenstedt asked if they could hold off for another month on filling this position, especially since she has not been on the Commission very long at this point. Tharp noted that they could appoint a temporary Secretary at this point. Goers then reviewed what the bylaws are for the election of officers, noting that they should elect a Secretary today if at all possible. Bockenstedt again noted that she is not comfortable being elected for this position, due to her short time on the Commission, and she asked that they defer the election of Secretary until next month. Odgaard moved to defer nomination of the Secretary until the next meeting. Bockenstedt seconded the motion. The motion carried 3-1, Gardinier in the negative. Tharp then asked Members to nominate someone as a temporary Secretary for this meeting. Bockenstedt stated that she would be willing to do this on a temporary basis, for one month. Ogren nominated Bockenstedt to be the temporary Secretary for one month. Odgaard seconded the motion. The motion carried 3-0, Bockenstedt abstaining. APPROVAL OF MINUTES: The minutes of the February 18, 2016, meeting were reviewed. Ogren moved to accept the minutes of the February 18, 2016, meeting as presented. Odgaard seconded the motion. The motion carried 4-0. March 17,2016 Page 2 PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: a. Airport Master Plan —Tharp stated that Carl Byers is present this evening in Melissa Underwood's place, as she was unable to attend. He noted that the 'alignment shift' was presented to the FAA on the runways and that they are behind this plan. Byers reviewed these changes, noting that the FAA will typically not fund 'one way' pavement, but in this case due to the mitigating circumstances, the FAA would most likely help fund the project. Byers added that funding may be an issue, however, due to this coming under discretionary funding. He further explained how the FAA would most likely approach this project and what the Commission might expect. Odgaard asked for some clarification on the funding issue and Tharp responded to these concerns. He noted that the FAA would like to see the obstruction mitigation take place first and then to displace the thresholds. Byers continued to address Member concerns, noting that sometimes going to the FAA offices in person can help in receiving the needed funding for such projects. Members discussed this idea, with Tharp responding to Member concerns regarding the needed funding for such projects and how meeting with the FAA in person may help them achieve this. Discussion continued, with Members questioning timeframes for this obstruction mitigation and the timeframe for completing the plan. b. Terry Edmonds Ground Lease— i. Public Hearing—Tharp stated that he and Gardinier met with Terry Edmonds regarding his desire to build a 52 X 56 hangar on the south side of hangar K, where he could then store his aircraft. Tharp noted that the lease in Members' packets is lacking the terms and he then gave them an updated version of this 30-year lease for their review. The agreement does require the Airport to put utilities in this area, according to Tharp, which will help with Edmonds' hangar, but will also allow for further development in the area in the future. Total cost for the Airport's obligations of this will be around $50,000 and would come from the Airport's cash accounts. Gardinier asked what rent would be, and Tharp noted that it would be $600 per year. ii. Consider a resolution approving a 30-year ground lease with Terry Edmonds -Gardinier moved to approve Resolution#A16-08, approving a 30-year ground lease with Terry Edmonds. Ogren seconded the motion. The motion carried 4-0. c. FAA/IDOT Projects: AECOM (David Hughes) i. FY16 Apron Expansion—Tharp noted that Hughes is unable to attend this evening as he is traveling. He did note that they held a pre-bid conference earlier today and several contractors did attend this. Tharp gave a quick review of the project, noting that the bids will open on the 23rd and should be presented at the April meeting. ii. FY15 Obstruction Mitigation—Tharp stated that, again, this is tied to the Master Plan completion and is therefore on hold at this time. March 17,2016 Page 3 iii. FY17 IDOT Grant Application —The call letter went out last month and is due April 29th, according to Tharp. He briefly reviewed the projects they are considering for this round, noting that they should have something to review at the April meeting. d. Airport Operations— i. Strategic Plan-Tharp stated that they are still waiting for the Master Plan to be completed before beginning this process. ii. Budget- 1. Annual Report—Tharp stated that he will be emailing the proposed annual report to Members for their review and that he hopes to then have it approved at next month's meeting. 2. Equipment Upgrade Schedule—Tharp stated that he has been working on this with the shop recently, attempting to set up a schedule for the Airport. He spoke to some of the equipment the Airport uses and the various ages of such equipment. He then responded to Member questions regarding this type of schedule. iii. Management— 1. Computerized Maintenance Management System— Tharp noted that he put some information regarding this in Members' meeting packets. He briefly spoke to what this type of system would entail, adding that lease agreements could also be added to this computerized system and he explained the benefits of this. Bockenstedt asked what this type of system would cost, and Tharp noted that it would depend on how intricate of a system they would like to have. Odgaard stated that he would like to hear what others have to say about this type of system, whether it be City departments or other airports. Tharp stated that he would like to have a subcommittee work on this and Members briefly discussed the idea. Ogren and Bockenstedt volunteered for this subcommittee. 2. Consider a resolution adopting 2016 Airport Emergency Plan—Tharp noted that he has received input from both Ogren and Bockenstedt regarding the emergency plan and that he has incorporated their ideas into the final plan. He noted that they are still in open meeting so would therefore need to watch what they discuss regarding this. Odgaard moved to approve Resolution #A16-09, adopting the 2016 Airport Emergency Plan. Ogren seconded the motion. The motion carried 4-0. Ogren noted that they had discussed having emergency personnel, such as police and fire, take part in an emergency drill at the Airport, and Tharp stated that he is still looking into this. Members agreed that they would like to have something like this on a periodic basis and several audience members noted that various emergency personnel are interested as well. e. FBO/Flight Training Reports i. Jet Air—Jet Air's representative Matt Wolford addressed Members concerning the monthly maintenance report. He noted that there has been a lot of trash pickup with the high winds and then March 17,2016 Page 4 reviewed some of the other maintenance issues they have been faced with. He also spoke to the de-icing material they have been using. Bockenstedt then asked for some clarification on what Jet Air charges the Airport for and what they don't charge for. Wolford responded to these questions, giving some examples. Speaking to the flight training side of business, Odgaard shared what he has been encountering, such as a problem with the auto pilot. Wolford continued, stating that things have been going well in their shop. He briefly spoke to some feedback they have received regarding the self-serve and the facilities, noting that they have been hearing good things from pilots. Gardinier suggested putting up signs, asking if those visiting the Airport were happy with the service they received. 1. Hangar Proposal—Wolford then spoke to Jet Air's desire for additional hangar space. He shared a handout with Members, noting that these are some potential ideas for moving forward with this. Wolford noted that perhaps a subcommittee could work with them on this, in order to achieve what is best for both the Airport and for Jet Air. Gardinier stated that she would be happy to work with them on this. Philip Wolford and Harrel Timmons also spoke to Jet Air's business and what they hope to achieve with additional hangar space. The discussion continued, with Members asking questions of Jet Air concerning their proposal for a new hangar. The discussion also touched on possible revenues for the Airport should they decide to move ahead with this plan. Members spoke to having a subcommittee, with Gardinier stating that she is interested in being part of this, as did Odgaard. Gardinier then asked Goers about possible conflicts of interest with Odgaard being an employee of Jet Air as a flight instructor. Goers responded, giving Members examples of when this might be an issue. Consider a resolution to adjourn to Executive Session pursuant to Section 21.5(1)(k) and (I) of the Iowa Code to discuss the professional competency of individuals whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session. Ogren moved to adjourn to Executive Session at 8:03 P.M. Gardinier seconded the motion. The motion carried 4-0. Gardinier moved to adjourn the Executive Session at 8:40 P.M. Bockenstedt seconded the motion. The motion carried 4-0. Bockenstedt moved to increase the salary for the Airport Operations Specialist to the max for grade 23, retroactive to the anniversary date, as discussed in Executive Session. Ogren seconded the motion. The motion carried 4-0. f. Commission Members' Reports—Gardinier noted that on hangar 13 the rubber gasket on the door is falling off. Tharp will have maintenance check on this. March 17, 2016 Page 5 g. Staff Report—Tharp noted that the FAA outreach meeting will be at the Airport on July 21st. He will share further information as it is known. May 11th and 12th is the Iowa conference and Tharp shared what he knows about this. The conference will be in Dubuque this year. Ogren asked about the possible 'debt free' celebration they had discussed. Tharp stated that he has not made definite plans yet, but that they should be able to get something going. Members also briefly spoke to their new Commission Member, who should start attending next month. Tharp explained the confusion with filling this seat and why there was a delay. SET NEXT REGULAR MEETING FOR: The next regular meeting of the Airport Commission will be held on Thursday, April 21, 2016, at 6:00 P.M. in the Airport Terminal Building. ADJOURN: Ogren moved to adjourn the meeting at 8:50 P.M. Gardinier seconded the motion. The motion carried 4-0. IV - C CHAIRPERSON DATE Airport Commission March 17,2016 Page 6 Airport Commission ATTENDANCE RECORD 2015-2016 TERM o 0 o o 0 0 0 — -► — o a a a a a 01 a) V O CO O N a N W O W N N - N - - - - N NAME EXP. -) o -+ Of CD 0 V N CO CO " ra Co V a 01 01 N 01 CO 01 N CO N N 0) 01 CO 01 Minnetta 03101119 XXX 0/ X X X X X X X X X X Gardinier E Jose 03/01116 O/ X X X X X X X X X X 0/ X NM Assouline E E Chris Ogren 03/01118 XX X X X X X X 0/EX X X X X A.Jacob 03/01118 XXX X 0/ X X X X X X X X X Odgaard E Julie 03/01/17 NNNNNNNN .X 0/ X X X X Bockenstedt MMMMMMMM E David Davis 03/01/17 X 0 X 0 ON N N NM N N N NM NM MMM MMM Key: X = Present X/E = Present for Part of Meeting O = Absent O/E =Absent/Excused NM = Not a Member at this time