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Home My WebLink About07-15-2010 Airport Commission Meeting Minutes Airport Commission July 15,2010 Page 1 MINUTES FINAL IOWA CITY AIRPORT COMMISSION JULY 15, 2010—6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Howard Horan, Minnetta Gardinier, Steve Crane, Jose Assouline, Greg Farris Staff Present: Sue Dulek, Michael Tharp Others Present: Harrel Timmons, John Yoemans, David Hughes RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): CALL TO ORDER: Chairperson Horan called the meeting to order at 6:03 P.M. APPROVAL OF MEETING MINUTES: Minutes from both the June 17 and July 1, 2010, meetings were reviewed. Farris moved to approve the minutes of the June 17, 2010, meeting as submitted; seconded by Crane. Motion carried 5-0. Crane then moved to accept the minutes of the July 1, 2010, meeting as submitted; seconded by Farris. Motion carried 5-0. PUBLIC DISCUSSION: John Yoemans introduced himself to the new Commission Members. He briefly explained what he does as 'farm manager' at the Airport. He added that everything is looking good, and then he briefly discussed Merschman Seeds' show plots and upcoming summer tours. Tharp noted that with this year's weather they are seeing an increase in the thistle in the fields. ITEMS FOR DISCUSSION/ACTION: a. Aviation Commerce Park—Tharp noted that Members received a monthly report in their packets. They are still awaiting an air space study before moving forward on Lot 10. He added that the realtor believes Van Meter is just about done with this. Dulek also noted some activity between the Planning Department and another interested party. b. Consider a Resolution Approving Lease for Office Space in Hangar G with John Ockenfels dlb/a/Wingnuts LLC—Tharp briefly explained Ockenfels' business venture. The rent will be $110 per month. Farris moved to consider Resolution#A10-06 approving lease for office space in Hangar G; seconded by Gardinier. Motion carried 5-0. c. FAA/IDOT Projects—AECOM— David Hughes— i. Runway 7/25 & 12/30—David Hughes addressed the Commission Members. He stated that he had hoped to be done with this project, but that they still have some items on the punch list, and therefore are not ready to move acceptance of Airport Commission July 15,2010 Page 2 that project. However, Hughes noted that they are recommending early release on some of the retainage. Dulek gave some clarification about the resolution being considered on releasing some of the retainage. 1. Consider a resolution accepting improvements to Runway 7-25 and Runway 1240—Assouline moved to defer this item to the August 19, 2010, meeting; seconded by Farris. Motion carried 5- 0. 2. Consider a resolution approving the early release of retainage— Farris moved to consider Resolution #A10-07 approving early release of retainage; seconded by Assouline. Motion carried 5-0. ii. Obstruction Mitigation— Hughes noted that last time they spoke they were still awaiting paperwork from the subcontractor. Once he reviews this paperwork, this project should then be ready to close out. iii. 2010 Pavement Rehab— 1. Public Hearing— Horan opened the public hearing. Hughes briefly clarified what this project will entail, noting that they have worked this project out to fit in with the dollars that will be available. This is estimated to be a 45-day project on the pavement rehab, with four phases to the project, according to Hughes. Hughes then responded to Members' questions regarding access issues that they might encounter during this construction project. Horan closed the public hearing closed. 2. Consider a resolution approving the Plans, Specifications, Form of Contract, and Estimate on Cost for the Construction of FY2010 Pavement Rehabilitation Project—Gardinier moved to consider Resolution#A10-08 approving plans, specifications, form of contract, and estimate on cost for the construction of FY2010 pavement rehabilitation project; seconded by Farris. Motion carried 5-0. iv. Hangar A Drainage—Dulek noted that Members need to set a special meeting between now and August 8 to hold this public hearing. Horan suggested Thursday, July 29, 2010 for this meeting; however, several Members are unable to meet that day. Monday, July 26, 2010, at 7:30 A.M. was then chosen for this special meeting. 1. Consider a resolution Setting a Public Hearing the Plans, Specifications, Form of Contract, and Estimate on Cost for the Construction of Hangar A Drainage Project—Farris moved to consider Resolution#A10-09 setting public hearing for the plans, specifications, form of contract, and estimate on cost for the construction of Hangar A drainage project; seconded by Assouline. Motion carried 5-0. d. 2011 Air Race Classic—Gardinier stated that she now knows the route for the 2011 race, and she shared this with Members. e. Corporate Hangar"L"—Tharp gave Members an update, noting that state grants have now been announced. This funding, along with the pending land sale, will allow them to proceed with the hangar project. Members then briefly discussed where they are with the pending land sale and other issues related to this project. f. Airport"Operations": Strategic Plan Implementation; Budget; Management— Tharp noted that they are now in the new fiscal year. Last year's numbers were better than anticipated, according to Tharp. Tharp gave Members a brief rundown on the Airport Commission July 15, 2010 Page 3 numbers, noting a decrease in fuel sales. They had projected $21,000 and actual were $14,000. i. Terminal Building Flooring Project—Tharp stated that this project would be done this year. He also reviewed some of the other summer projects with Members. Tharp then shared that they now have hot water in the terminal building. The discussion then turned back to the types of flooring being considered for the terminal flooring project. Tharp noted that he expects bids to come in yet this week. Horan asked if Members were interested in forming a subcommittee to help review the bids. Gardinier and Assouline agreed to this. Tharp noted that next month they will start discussing T-hangar rates. He is not anticipating any changes at this point. g. FBO / Iowa Flight Training 1 Whirlybird Reports — Harrel Timmons spoke briefly, sharing the maintenance report for the month. He added that with all of the rain, they have been mowing non-stop recently. He added that this summer they are finally seeing the benefit of the improved runways, and that traffic is finally increasing. Timmons shared that they have sold seventeen airplanes since the first of the year. h. Subcommittees' Reports — none i. Commission Members' Reports — Horan asked that Members email to him "10 reasons the Iowa City Airport is important..." for him to create a proposal with. Gardinier noted that CarolAnn Garratt will be speaking in the area, and she will send an email with the details. j. Staff Report—Tharp shared that the FAA Regional conference is in September. He responded to Members' questions regarding this conference. SET NEXT REGULAR MEETING FOR: The next regular meeting will be Thursday, August 19, 2010 at 6:00 P.M. at the Airport Terminal building. The next special meeting will be Monday, July 26, 2010, at 7:30 A.M. for a public hearing. ADJOURN: The meeting adjourned at 7:25 P.M. Gardinier made the motion to adjourn the meeting at 7:25 P.M.; seconded by Crane. Motion carried 5-0. CHAIRPERSON DATE Airport Commission July 15,2010 Page 4 AIRPORT COMMISSION ATTENDANCE RECORD YEAR 2010 TERM 1/21 2/18 3/18 4/15 4/29 5120 6/17 7/1 7/15 7/26 8/19 NAME EXP. Greg Farris 3/1/13 X X X O/E X O/E X X X Minnetta 3/1/15 X X X O/E X X 0/EX X Gardinier Howard 3/1/14 X X X X X X X X X Horan Jose 3/1/12 --- --- -- --- --- X X X X Assouline Steve Crane 3/1/14 --- --- -- X X X O/E X X Janelle Rettig 3/1/12 X X X X O/E --- --- --- --- John Staley 3/1/10 X X --- --- --- --- --- --- — KEY: X = Present O = Absent O/E= Absent/Excused NM = No meeting -- = Not a Member