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HomeMy WebLinkAbout07-14-2005 Airport Commission Meeting Minutes MINUTES APPROVED Iowa City Airport Commission July 14, 2005 Iowa City Airport Terminal—5:45 PM Members Present: Randy Hartwig, Chair; John Staley; Greg Farris; Howard Horan Members Absent: Carl Williams, Dan Clay (advisory member) Staff Present: Sue Dulek Others Present: Dave Hughes, Michael Tharp-Intern, Ron Duffe, Harry Wolf, Mike Miller, Robert Downer, Ann Hargrave, Dick Blum DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:45 PM. RECOMMENDATIONS TO COUNCIL: Horan moved to recommend to the City Council to extend the Iowa Realty agreement for a 6-month period. Horan moved to recommend to the City Council to extend the Iowa Realty agreement for a 6-month period; seconded by Staley. Resolution A-05- 11 passed 4-0 on a roll call vote. (Williams absent). APPROVAL OF MINUTES FROM June 9,2005 MEETING: Chairperson Hartwig asked if there were any additions or changes to the minutes of the June 9, 2005, meeting. Staley moved to accept the minutes of the June 9,2005 meeting as submitted; seconded by Horan. Motion passed 4-0 (Williams absent). PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: Chairperson Hartwig made the motion to move Items J and H up in the agenda, to be discussed after Item A. Moved by Hartwig to move Items J and H up in the agenda, to after Item A; seconded by Stately. Motion passed 4-0 (Williams absent). A. Runway 07 Project—Earth Tech—Dave Hughes, Earth Tech, was present. He updated the members on what is taking place currently, and stated that things are going to be happening fairly quickly now. He informed the Commission that they recently submitted a permit to the Corp of Engineers and the DNR, and are getting ready to submit to the DOT. Hughes also noted that two projects coming up in August will need to have approval quickly, and the members discussed holding several early-morning meetings to address these issues. The members will meet on Monday, August 1st, at 7:30 AM to address this. The other meeting will tentatively be held on Wednesday, August 24`h, also at 7:30 AM. Hartwig will check with Williams to see if these dates work for him, as well. J. Hertz Corporation & Jet Air, Inc.—Hartwig filled in the new Commission members on what Hertz and Jet Air are proposing. Duffe and Miller gave a brief description of what the plans are. Hartwig noted that the three outstanding items to be covered, from the previous meeting, were: 1) fee; 2) term; and 3)use of parking spaces. Duffe and Miller answered questions from the Commission members; and the discussion then turned to the agreements needed to pursue this. Miller asked about signage in the right-of-way at the road entrance, and Dulek stated that she would check with Public Works on this issue. Staley moved to have Dulek draft an agreement for $1,200/year to run concurrently with Jet Air's lease, and authorized Hartwig as Chairperson to sign; seconded by Farris. Motion passed 4-0 (Williams absent). The related issue was approving a sublease between Jet Air and Hertz. Dulek noted that the Commission could request information of content of the sublease before approving it. Miller showed the members a copy of the proposed Hertz/Jet Air agreement, and members briefly discussed it. Farris moved to approve the sublease; seconded by Horan. Motion passed 4-0 (Williams absent). Hartwig moved to return to Item B at this time, and to return to Item H closer to 6:30 PM; seconded by Staley. Motion passed 4-0 (Williams absent). B. Aviation Commerce Park—Wolf addressed the members concerning the listing that Iowa Realty has had with the Airport. He stated that the Super Wal-Mart project is moving forward. He also noted that City staff is working on a study of the remaining land, and he shared the most recent plat of this. Basically,there is approximately 16 acres left in this project. Wolf also noted that a reappraisal was ordered last week, and he hopes to have that information soon. The members then discussed extending the agreement with Iowa Realty. Horan moved to approve a resolution to extend the Iowa Realty agreement for a 6-month period and to recommend Council to approve a 6-month extension as well; seconded by Staley. Resolution A-05-11 passed 4-0 on a roll call vote. (Williams absent). H. Parcel of Land: Consider selling or leasing Parcel No. 1020177001 (The Hagen parcel"located on Highway 1 between land owned by Patricia Wade and Ann Hargrave)—Hartwig noted that in the past, the Commission has always favored leasing over selling. He also noted that they would have to get FAA approval to sell this land, as it was acquired with federal money. Horan noted that he would be open to leasing, but not selling. The topic of the Runway Protection Zone (RPZ) was also discussed, and how this would impact this parcel of land. Hartwig asked Robert Downer, Attorney for Ann Hargrave, to speak to this current interest. (TAPE ENDS) Downer addressed the RPZ issue and FAA restrictions. The discussion then turned to fair market value of this land, and a need for an appraisal. The members voiced their interest in a lease deal,versus a sale of this parcel. Downer stated that Hargrave would be interested in either— sale or lease. Dick Blum stated that HR Green had an interested buyer as well. Hartwig noted that this issue needs to be on the August agenda, at which time they hope to have the cost of an appraisal and any other issues which would needed to be addressed. Staley moved to authorize the Chair to look into having a survey and appraisal of Parcel No. 1020177001, and if the cost is deemed reasonable,the Chair will proceed with having this appraisal done; seconded by Farris. Motion passed 4-0 (Williams absent). C. Strategic Plan-Implementation D. Airport Budget E. Airport Management—(The Commission agreed to addressed all three agenda items in one discussion) Hartwig noted that they are still working on the management of the Airport, and he informed the new members of the decision at the last meeting to continue the arrangement they have with Jet Air, and the development of a part-time position to do the day-to-day operations at the Airport. Horan asked about the current intern arrangement with University of Dubuque, and Tharp responded to questions from the members regarding his internship. Discussion then turned to the job description that Hartwig needs to work on with Personnel. Several ideas were discussed regarding how this position could be filled, whether or not this should be a City position, etc. Horan stated that he would like to formalize their arrangement with U of D so they will be assured of having an intern on the premises. Horan will work with Hartwig on these issues. Horan asked that the Commission extend Tharp's internship, as it ends the end of this month, and Dulek noted that they could address this issue at the special August 1 meeting. She stated that she will prepare something for this. Next, the budget was briefly discussed. Hartwig noted that this is the year end fiscal year results. He noted that their revenues are better and expenses are less. Staley asked a question regarding "Land Rental" and Hartwig responded he is looking into and resolving some of the shortage. Hartwig next brought up the topic of developing several sub-committees within the Commission to deal with some of the various issues at the Airport. For example, a budget and finance sub-committee that could then report at the monthly meetings. He also noted that a sub-committee on budget and another for Airport infrastructure would also be good ideas. Hartwig noted that he talked to Rick Fosse and has asked him to come to the Airport and look things over, and to give his ideas on what future needs are with respect to infrastructure. The other members agreed that this would be a good idea. Horan then asked about security and fencing, noting that up in front they do not have a 6' fence. Hartwig noted that Williams has been working on security issues for the Airport, and the fencing issue will come up under the viewing area that Clay is working on. F. Obstruction Mitigation Project—Stanley Consultants—Hartwig stated that there is not much left in the Stanley contract as the project will be done shortly. He also noted that there is grant money left from this project and they asked the D.O.T. a few months ago if they were amenable to using these funds for other projects, i.e., surface patching. He believes they are agreeable to this. G. Airport Viewing Area—Hartwig noted that Clay had been working on this with Intern Elizabeth Freiburger. He noted that they need to get a new estimate on fencing,which will also address the fence issue that Horan raised earlier. (TAPE ENDS) CHAIRPERSON'S REPORT: Chairperson Hartwig noted that he attended the City Council meeting last month and gave the Council an update on the Airport Commission's progress. He also noted that the Civil Air Patrol is leaving soon and moving to Des Moines. He also updated the members.on Hangar K's roof problems. Hartwig ended up with letting the members know about the updated weather system for the briefing room which should be installed by next month. COMMISSION MEMBERS' REPORTS: Staley welcomed the new members. Horan stated that it was great to be in attendance again. He also noted that in regards to the Boeing hangar,he would like to be involved in this and try to put together some sort of celebration of the history of this hangar. Hughes noted that they are working on a history. Farris noted that he was glad to be at the meeting, as well. Tharp mentioned the letter to Darrell Roberts, of which the members received a copy in their packet. Tharp noted that he has also been working on new signage for the Airport, and they should be seeing the new signs in about six weeks. STAFF REPORT: Dulek noted that she was talking with someone who commented on the increase in Airport traffic when they were at Napoleon Park recently. SET NEXT REGULAR MEETING FOR AUGUST 11,2005, at 5:45 PM AND SET (2) SPECIAL MEETINGS FOR AUGUST 1 and AUGUST 24, 2005,AT 7:30 AM. ADJOURN: Meeting adjourned at 7:25 PM. ( r(o5 Randall D. Hartwig Date