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Home My WebLink About11-14-2017 Community Police Review BoardMEMORANDUM COMMUNITY POLICE REVIEW BOARD A Board of the City of Iowa City DATE: November 8, 2017 TO: CPRB Members FROM: Chris Olney/ Kellie Fruehling RE: Board Packet for meeting on November 14, 2017 Enclosed please find the following documents for your review and comment at the next board meeting: • Agenda for 11/14/17 • Minutes of the meeting on 10/10/17 • September Office Contacts • October Office Contacts • Complaint Deadlines Other resources available: National Association for Civilian Oversight of Law Enforcement NACOLE provides information regarding civilian oversight in law enforcement nation wide. For more information see: www.NACOLE.org COMMUNITY POLICE REVIEW BOARD Tuesday, November 14, 2017 — 5:30 p.m. HELLING CONFERENCE ROOM 410 E. Washington Street ITEM NO. 1 CALL TO ORDER ROLL CALL ITEM NO. 2 CONSIDER MOTION ADOPTING CONSENT CALENDAR AS PRESENTED OR AMENDED • Minutes of the meeting on 10/10/17 • Office Contacts -September 2017 • Office Contacts - October 2017 ITEM NO. 3 NEW BUSINESS ITEM NO. 4 OLD BUSINESS • Proposed Ordinance Change Discussion ITEM NO. 5 PUBLIC DISCUSSION ITEM NO. 6 BOARD INFORMATION ITEM NO. 7 STAFF INFORMATION ITEM NO. 8 CONSIDER MOTION TO ADJOURN TO EXECUTIVE SESSION based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. ITEM NO. 9 TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS • December 12, 2017, 5:30 p.m., Helling Conference Rm • January 9, 2018, 5:30 p.m., Helling Conference Rm • February 13, 2018, 5:30 p.m., Helling Conference Rm • March 13, 2018, 5:30 p.m., Helling Conference Rm ITEM NO. 10 ADJOURNMENT Ifyou will need disability -related accommodations in order to participate in this program/event, please contact Kellie Fruehling at 319-356-5043, kellie fruehling a,)ioiwa-city.of g. Early requests are strongly encouraged to allow sufficient time to meet your access needs. DRAFT COMMUNITY POLICE REVIEW BOARD MINUTES — October 10, 2017 CALL TO ORDER: Vice Chair Orville Townsend called the meeting to order at 5:30 P.M. MEMBERS PRESENT: Monique Green, Donald King, David Selmer, Mazahir Salih (5:37) MEMBERS ABSENT: STAFF PRESENT: Legal Counsel Pat Ford, Staff Kellie Fruehling/Chris Olney OTHERS PRESENT: Capt. Bill Campbell ICPD REPORT FROM NOMINATION COMMITTEE Salih and Townsend were appointed to the nominating committee at the September 12th meeting. Townsend reported that the committee met and the recommendation was for Townsend as Chair and King as Vice -Chair. NOMINATIONS FOR OFFICE OF CHAIRPERSON Motion by Townsend and seconded by Selmer to nominate and select Townsend for Chair. Motion carried, 4/0, Salih absent. NOMINATIONS FOR OFFICE OF VICE -CHAIRPERSON Motion by Townsend, seconded by Selmer to nominate and select King for Vice -Chair. Motion carried, 4/0, Salih absent. CONSENT CALENDAR Motion by King, seconded by Green, to adopt the consent calendar as presented or amended. Minutes of the Meeting on 09/12/17 Motion carried, 410, Salih absent. NEW BUSINESS None OLD BUSINESS Proposed Ordinance Discussion: The subcommittee of Townsend and Green met with Legal Counsel Ford to draft a letter of concern with recommendations for the Board's review. Instead of a letter, the subcommittee recommended inviting the Chief to a meeting to discuss concerns. The Board agreed to have Members submit ideas or suggestions regarding a proposal for ordinance change to Staff. Information gathered will be reviewed by Board at the next meeting and a subcommittee will be selected to draft a written proposal letter. PUBLIC DISCUSSION Capt. Campbell stated that Chief Matherly would be attending future CPRB Meetings if his schedule allowed. CPRB Oct 10, 2017 Page 2 BOARD INFORMATION None STAFF INFORMATION None EXECUTIVE SESSION Motion by King, seconded by Salih to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 5/0. Open session adjourned at 6:10 P.M. REGULAR SESSION Returned to open session at 6:23 P.M. Board agreed to defer setting the level of review on CPRB Complaint #17-03 until the November 14, 2017 meeting. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) *November 14, 2017, 5:30 PM, Helling Conference Rm •December 12, 2017, 5:30 PM, Helling Conference Rm *January 9, 2018, 5:30 PM, Helling Conference Rm *February 13, 2018, 5:30 PM, Helling Conference Rm ADJOURNMENT Motion for adjournment by Green, seconded by King. Motion Carried, 510. Meeting adjourned at 6:24 P.M. COMMUNITY POLICE REVIEW BOARD ATTENDANCE RECORD YEAR 2016-2017 tMeetin Dat ) NAME TERM EXP. 9f13 IU/11 1 1/7 11/15 12/15 1/10 2/14 3114 c 4/12 5/9 7/11 7/31 8/8 8/29 9/12 10/]0 Joseph 7/1/17 X X X X X X X X X O/ Treloar --- --' _ E _ Mazahir Sa ih 7/1/21 X O X O X X E Donald 7/1/19 X O/E O/E O/E O/E O/E O/E X X X X X King X X X X Monique Green 7/1/20 X X X X X X X X X X X O/E X X X X Orville Townsend 7/1/20 X X X X X X X X X X X X X X X X David 9/l/21 --- --- Selmer --- X O/E X X O X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member COMMUNITY POLICE REVIEW BOARD OFFICE CONTACTS September 2017 Date Description None. COMMUNITY POLICE REVIEW BOARD OFFICE CONTACTS October 2017 Date Description None. November 14, 2017 Mtg Packet COMMUNITY POLICE REVIEW BOARD COMPLAINT DEADLINES CPRB Complaint #17-03 Filed: 07/05/17 Chief's report due (90 days): 10/03/17 Chief's report filed: 10/03/17 CPRB meeting #1 (Review): 10/10/17 CPRB meeting #2 (Review): 11/14/17 CPRB report due (90 days): 01/02/18 CPRB Complaint #17-04 Filed: 08/01/17 Chief's report due (90 days): 10/30/17 Chief's report filed: 10/30/17 CPRB meeting #1 (Review): 11/14/17 CPRB meeting #2 (Review): ??/??/17 CPRB report due (90 days): 01/29/18 TENTATIVE MEETING SCHEDULE December 12, 2017 January 9, 2018 February 13, 2018 March 13, 2018