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HomeMy WebLinkAbout05-05-2001 Airport Commission Meeting Minutes MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY APRIL 5,2001—5:45 P.M. IOWA CITY AIRPORT TERMINAL MEMBERS PRESENT: Rick Mascari,Howard Horan, Mark Anderson, Alan Ellis STAFF PRESENT: Sue Dulek, Ron O'Neil CALL TO ORDER: Chairperson Mascari called the meeting to order at 5:45 p.m. APPROVAL OF MINUTES: The minutes of the March 8,2001, Commission meeting were approved as submitted. AUTHORIZATION OF EXPENDITURES: Anderson made a motion to approve the bills. Horan seconded the motion and the bills were approved 4—0. PUBLIC DISCUSSION—ITEMS NOT ON AGENDA: Dee Norton asked the Commission for permission to host a group from the University Retirees Association on May 16th. He said there would be about 40-50 people. One group could tour the airside while the other attended a briefing about the airport. He said he had discussed the program with the Airport Manager. Norton said the City Transit Division would provide a bus. Mascari said he would volunteer to either give the briefing or act as a guide on the bus. Dick Blum,from H. R. Green, said he would volunteer to put some information on power point or overheads. Harold Timmons, from Jet Air, Inc. said he had heard the Commission was looking for a new FBO and he wanted an opportunity to introduce his company. He said they are a full service FBO operating out of Galesburg, Illinois. They are one of three carriers in Illinois licensed for medical flights. He presented a 10-minute power point presentation about Jet Air. The Commission thanked Jet Air for their interest and told them they would be contacted when the RFP was completed. ITEMS FOR DISCUSSION/ACTION: a. Permanent FBO services- O'Neil provided the Commission with a list of companies that responded to the ads for FBO services. He said that the next step is for the Commission to complete a RFP and send it to those on the list. He said the Commission needs to decide what services they want as mandatory and what services they would consider as optional. The Commission should also explain what facilities are available and what facilities they consider as mandatory to lease. They also need to decide what would be acceptable as a minimum and maximum length of the lease. Dulek said the Commission would need to develop set of interview questions so they are asking the potential FBOs for the same information. Horan said this might be a good time to review the Minimum Standards to make sure they fit the needs of the Airport. Mascari said all the Commission members should decide what they want in the RFP and get the information to O'Neil. Horan said a timetable should be decided. He suggested having the information for the next meeting. O'Neil said he would compile all the Commission members' information and send an e-mail to the members. An RFP can be voted on at the next meeting. The Commission will send the information to O'Neil by April 25th. b. Building K-final acceptance-O'Neil said there is still a water problem with the new hangar building. O'Neil said he thinks part of the problem is the way the concrete was poured on the east side of the building. There are areas next to the building that are flat or the concrete slopes slightly toward the building. O'Neil has received two estimates for replacing the concrete. They are both around$ 18,000. The Commission is holding a check to SWA for about$15,500. This was the 5%retainage held until the building was accepted. O'Neil has contacted Tom Werderitsch,the general contractor. Werderitsch said it is not his problem because the inside floor is flat. He said that is the way the building was designed. O'Neil said the problem is water getting into the building,not what happens once it is inside. There are also roof leaks. Anderson said the Commission should have someone survey the concrete to confirm that it meets the elevations as shown on the site plan. If it is at the correct elevation,the question has to be answered on who is at fault for the water problem and how the problem will be corrected. O'Neil said there might be a couple of options, such as grooving the concrete or grinding the concrete near the building. O'Neil said he would see if the City's survey crew would shoot some elevations to confirm the site plan. O'Neil said he has received complaints from the tenants that have had water in their hangars. The Commission said that O'Neil should negotiate with the tenants. Ellis said that maybe the tenants should be given a discount. O'Neil will contact the tenants and try to resolve the rent issue. O'Neil said he thought some of the interior panels that were replaced are starting to corrode. He will monitor the problem to see if it gets any worse. Anderson asked about the tenant in hangar#61. He said the hangar door has been open at different times and it is full of equipment,but no aircraft. O'Neil said that when the tenant rented the hangar he said he was going to be building an aircraft. O'Neil said he has sent him two notices, asking for confirmation that he still intended to build an aircraft. O'Neil said he has not received any response. The Commission directed O'Neil to terminate the lease. c. North Commercial area 1. Marketing- Tracy Overton, from Iowa Realty, introduced himself. He said one of the first things to establish is the official marketing name for the North Commercial area. He suggested that for the sake of marketing,brevity is important. Ellis said the subcommittee discussed the names Airport Commerce Park or Aviation Commerce Park. Overton said he liked the Aviation Commerce Park name. He thought it was a little more upscale than Airport Commerce Park. Mascari asked several people in the audience what name they would prefer? The consensus was Aviation Commerce Park. Horan made a motion to officially name the north commercial area the Aviation Commerce Park. Anderson seconded the motion and it was passed 4- 0. a. Iowa Realty agreement-Dulek explained the agreement. Part of the agreement deals with key personnel. The Commission would have to agree to accept someone else if Overton was no longer the key contact person. There was also some discussion about up front costs. Ellis made a motion for a resolution to sign the marketing agreement with Iowa Realty,Inc.to market the property in the Aviation Commerce Park. Horan seconded the motion and at roll call vote,the motion passed 4-0,with Ruyle being absent. b. Covenants-Overton said that the Commission will want to decide what type of restrictions they want to include in their leases. Dulek has developed a lease and the Commission will need to decide if there are any FAA restrictions they need to apply. He said the Commission may want to decide on what type of buildings they want,building heights, restrictions associated with a possible ILS, and use restrictions. Overton said he would be doing a market analysis to put a lease price on each of the lots. He will discuss the lease prices with the Commission. He said he would like to see what other airports,like Ankeny,have done in their commerce parks. O'Neil said he and Dulek had copies of a lease from Joplin,Missouri,that is similar to what the Commission is trying to accomplish. The Commission discussed what type of signs should be posted. Ellis suggested that in addition to the regular real estate signs,there should be something with an artist rendition of the development. Anderson said the Commission would want a landscape architect to design the sign. He will make some initial contacts and get prices for the Commission. Overton thanked the Commission for selecting Iowa Realty and said he thought it would be a very good project. d. Hangar leases-#31 &#33-O'Neil said he is not certain if the insurance issue has been resolved. Neither Ruyle nor Hinckley,the tenants for these two hangars,was present. O'Neil said the lease was on a month to month basis. This was deferred until the May meeting. e. Fuel site-remote-fueling station-Blum,from H.R. Green, discussed possible locations for the remote fueling station. This would allow for self-fueling at the Airport. Blum said he had some news that may accelerate the project. The tank manufacturer may be able to provide tanks before the June deadline. Blum said that there are several places the station could be located. One is the original place in the southeast corner of the ramp. Another place is on the south edge of the ramp,as far west as possible,without getting into the setback required for the taxiway. O'Neil said that if the Commission wanted the fueling as far away as possible, it should be located west of the taxiway,at the south end of the tie-down area. The decision was to install the fueling station at the south end of the fie-down area. Blum will get the cost estimate of the additional piping to put the fueling station further west than was originally considered. f. Underground tanks-removal- Blum said he had met with a tank removal company from Davenport and will be getting an estimate for removing the three underground tanks. Blum said the environmental expert from H. R. Green has looked at the site and feels this is a relatively simple job. Mascari asked the Commission if they wanted to hire a firm like H.R. Green to oversee this project or if they should hire a tank removal company directly? Ellis suggested staying with the contract with P.E.S from Marion. It would be less expensive than hiring H.R. Green to oversee the project. O'Neil said he has asked a contractor to give him an estimate on removing the tanks,which would not include all the site closure costs. Mascari said a meeting should be set up with P.E.S.to make certain their bid is complete. Dulek will give O'Neil the name of the contact person from P.E.S. Public discussion-Dan Bushaw, a tenant in Building K, asked for permission to speak. He said could not get to the meeting earlier during public discussion time. He wanted to know what the Commission was going to do about the water in his hangar. He rents two hangars in the building. He said he does not want his plane sifting in water any longer. Mascari said he doesn't know how soon the problem will be fixed. He suggested Bushaw meet with O'Neil to resolve the problem. Bushaw said his airplane was frozen to the floor for a couple of months. He has not brought his second plane to the Airport because he did not want it in a wet hangar. He said he had given up his other hangar and would have to move his airplane soon. O'Neil asked Bushaw to stop at his office to see him tomorrow. g. Fly Iowa 2001 -Anderson said he had met with Coke and with Rockwell about sponsorships. Rockwell will get back to Anderson by mid-May. He has received checks from City Carton Company and Synder Associates. There are other companies that have made sponsorship commitments. Several ideas were discussed about the education part of the event. Mum said there is a mobile aircraft rescue and fire fighting training unit that may be available. He is waiting for a reply from the FAA. h. Airport Park-Horan and Ellis are the subcommittee working on this issue. Ellis asked if this was supposed to be a park or a playground? There will be a report at a future meeting. i. Duties and responsibilities-Airport Manager- Mascari said he had discussed this with individual Commissioners and this item should be removed from the agenda. He said there is no need for any discussion. CHAIRPERSON'S REPORT: Mascari said he was told there was a taxiway that is starting to get potholes. O'Neil said now that the snow is done for the season,they are repairing damage from the winter. This will include some runway and taxiway patching. Mascari said John Ruyle has indicated he wants to remain on the Commission. Mascari said he would like to publicly thank IOW Aero for helping out with temporary FBO services during the time the Commission is looking for permanent FBO services. COMMISSION MEMBERS' REPORTS: Horan said he thought IOW Aero was doing a very good job. Horan said he would not be able to attend the May 10th meeting. Ellis wanted to know if the car in the north parking lot with the flat tire should have current plates? O'Neil will contact the vehicle owner. Dulek suggested contacting the Police Department to see what they do when they have an abandon vehicle? Ellis asked where Iowa City fit into the hangar survey conducted by Cedar Rapids? O'Neil said Iowa City compared favorably to the airports surveyed. Ellis said he thought the Commission should advertise the Airport in a display ad. He said there could be a companion ad with IOW Aero. O'Neil said he had received prices from the Gazette and Ellis got prices from the Press Citizen for display ads. Ellis would like to see a business plan for the Airport. This would be different from the Airport Master Plan. Ellis circulated information for developing a business plan. He said he thought marketing the Airport was very important. He thought the role of the Airport should be defined by the Conunission,not have the role defined for them. He would like to see the Commission develop a newsletter. He would also like to see more done with the electronic media, such as a web page. Mascari said he would be on the subcommittee with Ellis. ADMINISTRATIVE REPORT: O'Neil suggested that,in an effort to shorten meetings,if a Commission member wanted an item on the agenda,they bring it up for discussion during the Commission members'reports part of the meeting. If there were at least two other Commission members that were interested in discussing an item, it would be put on the agenda. If it is an item that comes up between meetings,the Commission member should contact the chairperson about getting an item on the agenda. The consensus of the Commission was that this would be a good way to set the agenda. Because the Conunission has contracted with Iowa Realty to market the Aviation Commerce Park,a meeting should be scheduled with the Council to discuss the infrastructure costs and how the Commission would pay for those costs. ONeil said a Supreme Court decision has changed the wetland requirements for the ACP. There was a memo in the packet concerning the aircraft incident on April 1. Letters were sent to the two unsuccessful candidates that were interviewed for marketing the ACP,thanking them for their interest. O'Neil said he talked to Linda Kopping,the Senior Center Coordinator,about their meeting room. She said they had several expenses in order to make their room available to the public instead of for just staff use. ONeil said Professor Witold Krajewski has contacted him about expanding the University's rainfall data collection research. He would like to install additional equipment. The Commission told ONeil if he could work something out with the University,they would have no objections. O'Neil said he had received a letter from the Science Center requesting information about past Commission meetings. He contacted Jim Larew and explained what information is available. ONeil said he is waiting to hear back from Larew. At least two tenants in the north T-hangars had already paid their March rent to ICFS. O'Neil has contacted P S Air to try to recover the rent. In the agreement with ICFS,all March rent from the north T-hangars was to be paid to the Commission. Dulek suggested that the Commission get leases with the tenants in the north T's as soon as possible. SET NEXT MEETING: The next regular Airport Commission meeting is scheduled for May 10,2001,at 5:45 p.m. ADJOURNMENT: Themeetingwas adjourned at 8:57 p.m. *0'6 Rick Mascari,Chairperson