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Home My WebLink About12-14-17 commission packet 1 1 Agenda Thursday, December 14, 2017 4 p.m. – 5:30 p.m. Room 205 Time 4 p.m. 1. Introductions/Welcome—Reese 2. Minutes (October 26, 2017) 4:10—4:15 PM 3. Public Discussion 4:15—4:25 PM 4. Discussion of Commission Visits and Alternatives —Reese Board of Supervisors Call in advance to be placed on the agenda 1. Wednesdays, December 27, and January 2 and 17 at 9 AM at the CAB (call for specific date and to be placed on agenda City Council All meeting dates are tentative and should be checked prior to attending 1. Tuesday January 2 and 16 at 7 PM 4:25—4:35 PM 5. FY19 Operational Budget Update—Kopping 4:35—5:10 PM 6. Operational Overview—Kopping ✓ Update on Policies and Procedures ✓ FOC ✓ Staff Reports 5:10—5:29 PM 7. Commission Discussion—Reese ✓ New Appointments and Retiring Members ✓ Election of 2018 Officers 5:30 PM. 8. Adjourn **Next Meeting: January 18, 2017** Meeting Packets: 1. Agenda: Thursday December 14, 2017 2. Staff Reports 3. Minutes: Senior Center Commission, Thursday, October 26, 2017 Preliminary Minutes October 26, 2017 1 MINUTES SENIOR CENTER COMMISSION October 26, 2017 ROOM 205, IOWA CITY/JOHNSON COUNTY SENIOR CENTER Members Present: Kathy Mitchell, Margaret Reese, Kenn Bowen, Hiram (Rick) Weber, Cheryll Clamon, Lorraine Dorfman, Mark Holbrook Members Absent: None Staff Present: Kristin Kromray, Linda Kopping Others Present: None CALL TO ORDER: The meeting was called to order by Reese at 4:00 PM. RECOMMENDATIONS TO COUNCIL: None. APPROVAL OF MINUTES FROM SEPTEMBER 21, 2017 MEETING: Motion: To accept the minutes from the September 21, 2017. Motion carried on a vote of 6/0. Mitchel/Bowen PUBLIC DISCUSSION: None. DISCUSSION OF COMMISSION VISITS: Commissioner Dorfman visited the Board of Supervisors meeting. She focused on reporting participation counts from FY17. She also commented on the quilt raffle, fall programming and the volunteer recognition event. Commissioner Weber said he would be willing to go to the next City Council meeting. FY19 BUDGET DEPARTMENT PROPOSAL REVIEW: Kopping reported that the budget for FY19 and amendments to the FY18 budget had been submitted the previous week. In FY18 the only amendment that was made was for one of three UV air filter to be purchased. Other large projects for Preliminary Minutes October 26, 2017 2 FY18 include painting of all 2nd floor classrooms and an elliptical machine. In the FY19 operational budget the following items were included: assembly room tables and chairs, 2 ultraviolet air filtration units, and an inspection of the tuckpointing on the exterior of the building. Kopping also submitted capital improvement projects for FY19-22 in the amount of $300,000, spread out over three years. This money would be used for carpet thorough out the building, plaster repair, replacement of worn furniture and other building updates. The budget is first reviewed and approved by city management and then by the city council in early next year. OPERATIONAL OVERVIEW: Kopping continues to work on policy and procedures, the Friends annual appeal letters, and annual report. There have been staffing shortages at the front desk due to illness and family emergencies. Kopping reported that Buhman and Edrington have been working on the spring program guide and helping to cover the front desk. Kopping noted that Edrington has been working hard to make the quilt raffle a success, despite having a difficult time recruiting volunteers to sell tickets. COMMISSION DISCUSSION: There will be two vacancies on the commission at the end of this calendar year. Commissioners discussed ways to encourage people to apply. ADJOURNMENT: Motion: To Adjourn. Motion carried on a vote of 6/0. Mitchell/Dorfman Preliminary Minutes October 26, 2017 3 Senior Center Commission Attendance Record Year 2017 Name Term Expires 11/17/16 12/8/16 1/19/17 2/16/17 3/16/17 4/20/17 5/18/17 6/15/17 7/20/17 8/17/17 9/21/17 10/26/17 Kenn Bowen 12/31/20 -- -- -- -- -- -- -- -- X X X X Cheryll Clamon 12/31/18 X X X X X NM NM X O/E X X X Lorraine Dorfman 12/31/19 -- -- X X X NM NM X X O/E X X Jack Hobbs 12/31/16 X O/E -- -- -- -- -- -- -- -- -- -- Mark Holbrook 12/31/18 X X X X X NM NM X X X O/E X Jay Honohan 12/31/16 X X -- -- -- -- -- -- -- -- -- -- Kathy Mitchell 12/31/19 X X X X X NM NM X X X X X Margaret Reese 12/31/17 X O/E X X X NM NM X X X X X Hiram (Rick) Weber 12/31/20 -- -- -- -- -- -- -- X O/E X X X Key: X = Present O = Absent O/E = Absent/Excused NM = No meeting -- = Not a member 12/13/2017 10:16 |CITY OF IOWA CITY |P 1 KKromray |YEAR TO DATE REPORT |glytdbud FOR 2018 99 JOURNAL DETAIL 2018 4 TO 2018 4 ORIGINAL REVISED AVAILABLE PCT APPROP BUDGET YTD ACTUAL MTD ACTUAL ENC/REQ BUDGET USED____________________________________________________________________________________________________________________________________ 10570100 Senior Center Administrations _________________________________________ 336110 Johnson County -59,220 -59,220 -30,000.00 .00 .00 -29,220.00 50.7% 346400 Lessons 0 0 .00 .00 .00 .00 .0% 346500 Entry Fees 0 0 .00 .00 .00 .00 .0% 346600 Membership Fees -69,000 -69,000 -26,965.00 .00 .00 -42,035.00 39.1% 346700 Special Events 0 0 .00 .00 .00 .00 .0% 348900 Charges for Services 0 0 .00 .00 .00 .00 .0% 356200 Permit Parking -32,000 -32,000 -8,535.00 .00 .00 -23,465.00 26.7% 362100 Contrib & Donations -60,000 -60,000 -1,990.00 .00 .00 -58,010.00 3.3% 363150 Copies/Computer Queries 0 0 .00 .00 .00 .00 .0% 363910 Misc Sale of Merchandise -3,240 -3,240 -3,393.91 .00 .00 153.91 104.8% 369100 Reimb of Expenses -27,250 -27,250 -630.25 .00 .00 -26,619.75 2.3% 369200 Reimbursement of Damages 0 0 .00 .00 .00 .00 .0% 369300 Cashier Overages 0 0 13.81 .00 .00 -13.81 100.0% 369900 Miscellaneous Other Income 0 0 .00 .00 .00 .00 .0% 382200 Building/Room Rental -12,480 -12,480 -7,340.00 .00 .00 -5,140.00 58.8% 382400 Locker Rentals -1,490 -1,490 -645.00 .00 .00 -845.00 43.3% 383320 Permit Parking 0 0 .00 .00 .00 .00 .0% 384200 Vending Machine Commission -230 -230 -56.49 .00 .00 -173.51 24.6% 384900 Other Commissions 0 0 .00 .00 .00 .00 .0% 392300 Sale of Equipment 0 0 -13.00 .00 .00 13.00 100.0% 393910 Misc Transfers In 0 0 .00 .00 .00 .00 .0% TOTAL Senior Center Administratio -264,910 -264,910 -79,554.84 .00 .00 -185,355.16 30.0% TOTAL REVENUES -264,910 -264,910 -79,554.84 .00 .00 -185,355.16 10570220 Senior Center Classes _________________________________________ 346400 Lessons -1,200 -1,200 -700.00 .00 .00 -500.00 58.3% 348900 Charges for Services -17,570 -17,570 -11,021.75 .00 .00 -6,548.25 62.7% 362100 Contrib & Donations 0 0 .00 .00 .00 .00 .0% TOTAL Senior Center Classes -18,770 -18,770 -11,721.75 .00 .00 -7,048.25 62.4% TOTAL REVENUES -18,770 -18,770 -11,721.75 .00 .00 -7,048.25 10570250 Senior Center Chorus _________________________________________ 12/13/2017 10:16 |CITY OF IOWA CITY |P 2 KKromray |YEAR TO DATE REPORT |glytdbud FOR 2018 99 JOURNAL DETAIL 2018 4 TO 2018 4 ORIGINAL REVISED AVAILABLE PCT 10570250 Senior Center Chorus APPROP BUDGET YTD ACTUAL MTD ACTUAL ENC/REQ BUDGET USED____________________________________________________________________________________________________________________________________ 334900 Other State Grants 0 0 .00 .00 .00 .00 .0% 346500 Entry Fees -4,800 -4,800 -2,275.00 .00 .00 -2,525.00 47.4% 369100 Reimb of Expenses -1,250 -1,250 -165.00 .00 .00 -1,085.00 13.2% TOTAL Senior Center Chorus -6,050 -6,050 -2,440.00 .00 .00 -3,610.00 40.3% TOTAL REVENUES -6,050 -6,050 -2,440.00 .00 .00 -3,610.00 10570260 Senior Center Special Events _________________________________________ 346700 Special Events -1,750 -1,750 -1,533.75 .00 .00 -216.25 87.6% 369100 Reimb of Expenses -15,000 -15,000 -1,650.00 .00 .00 -13,350.00 11.0% TOTAL Senior Center Special Event -16,750 -16,750 -3,183.75 .00 .00 -13,566.25 19.0% TOTAL REVENUES -16,750 -16,750 -3,183.75 .00 .00 -13,566.25 10570270 Senior Center Television _________________________________________ 362100 Contrib & Donations 0 0 .00 .00 .00 .00 .0% 363910 Misc Sale of Merchandise -1,380 -1,380 -623.00 .00 .00 -757.00 45.1% TOTAL Senior Center Television -1,380 -1,380 -623.00 .00 .00 -757.00 45.1% TOTAL REVENUES -1,380 -1,380 -623.00 .00 .00 -757.00 GRAND TOTAL -307,860 -307,860 -97,523.34 .00 .00 -210,336.66 31.7% ** END OF REPORT - Generated by Kristin Kromray **