HomeMy WebLinkAboutFY2014 Adopted Budget and FY2014-FY2016 Financial PlanFY2014 ADOPTED BUDGET &
FY2014-2016 FINANCIAL PLAN
City of Iowa City
The Ned Ashton House
The Ned Ashton House (pictured at the top of the front cover) is located along
the Iowa River at 820 Park Road in Iowa City, just west of City Park. The house
is the former residence and engineering workshop of Edward L. (Ned) Ashton
(1903-1985), considered to be Iowa’s most distinguished bridge engineer. Ashton,
who received a master’s degree in Civil Engineering from the University of Iowa
in 1925, earned national recognition for his designs of bridges, telescopes, dams,
and other large structures.
Construction of the Ashton House began in 1946 and was completed in 1954
with most of the work being done by Ashton, along with help from his family:
wife, Gladys, and three daughers, Joye, Ruth, and Jane. Overlooking the Iowa
River, the house incorporated Ashton’s engineering skills with his aesthetic sense
of setting and use of native materials. The home was constructed with reinforced
concrete and stone from a quarry in Stone City that Ashton himself hand-cut.
Because of its proximity to the river, the lower level was designed to allow water
to flow through opened windows and doors during flood events.
Ashton’s oldest daughter, Joye, and her husband, Marshall McKusick, purchased
the Ashton House in 1985 from her father’s estate. They restored the home and
prepared documentation to place it on the National Register of Historic Places in
2001. After the flood of 2008, the City of Iowa City purchased the property as part of
its flood buy-out program of many homes in the Parkview Terrace neighborhood.
Because the Ashton House had been designated as a historic place, it could be
saved in place, rather than razed or moved, as was required for other homes
purchased as part of the flood mitigation program.
The City is currently renovating the property, so that it can be enjoyed by the
public for events such as weddings, receptions, and meetings. The Ned Ashton
House, which will be managed by the City’s Parks and Recreation Department, is
expected to be available for public use in 2014.
City of Iowa City
Adopted Budget for the
Fiscal Year Ending June 30, 2014 &
FY2013 - 2017 Capital Improvements Program (CIP)
Council:
ASSISTANT TO THE
CITY MANAGER CITY MANAGER FINANCE DIRECTOR
Tom Markus Geoff Fruin Dennis Bockenstedt
BUDGET ANALYSTS
Deb Mansfield, Simon Andrew
FINANCE ADMIN ASSISTANT TO
SECRETARY THE CITY MANAGER
Cyndi Ambrose Adam Bentley
Terry Dickens
AT-LARGE
Michelle Payne
AT-LARGE
JIM THROGMORTON
DISTRICT C
Susan Mims,
Mayor Pro Tem
AT-LARGE
Matt Hayek,
Mayor
AT-LARGE
Rick Dobyns
DISTRICT A
Connie Champion
DISTRICT B
GOVERNMENT FINANCE OFFICERS ASSOCIATION
D isting11 ished
Budget Pres en tat ion
Award
PRESENTED TO
City of Io,va City
Iowa
For the Fiscal Year Beginning
July 1, 2012
President Executive Director
APPRECIATION
This financial plan includes the ideas and recommendations of many citizens,
the City Council and City staff. During the year many suggestions are received
from citizens in the City Council hearings and informal contacts. The major
impact of the City Council upon this financial plan is in the priorities and
programs adopted by the City Council during the current year.
While other departments were intensely involved in the preparation of this
financial plan, most of the credit for this document goes to the members of the
Finance Department. Particular gratitude is expressed to the City Manager,
Finance Director, Budget/Management Analysts, Finance Administrative
Secretary, Communications Office, and Information Technology Services.
While we surely appreciate all contributions to this budget, it must be
remembered that the real thanks must go to the City employees, who, on a daily
basis, transform this document into the City’s program of services.
CITY OF IOWA CITY
Adopted Budget for the
Fiscal Year Ending June 30, 2014
and the
FY2014 – 2016 Financial Plan
TABLE OF CONTENTS PAGE
Introduction
City Manager Transmittal Letter…… ........................................................................................... 13
Strategic Plan .............................................................................................................................. 30
Other Planning Processes ........................................................................................................... 32
Organizational Chart ................................................................................................................... 34
Department Summaries .............................................................................................................. 35
Budgetary Fund Structure............................................................................................................ 61
Department/Division by Fund ...................................................................................................... 62
Financial Summary
Preparation of the Financial Plan:
Basis of Accounting .............................................................................................................. 67
Schedule ............................................................................................................................... 68
Process to Amend ................................................................................................................. 69
Financial & Fiscal Policies ........................................................................................................... 72
All Funds:
Fund Balance Summary ....................................................................................................... 81
Revenue Summary ............................................................................................................... 82
Expenditure Summary ......................................................................................................... 84
Inter Fund Transfers ............................................................................................................. 86
Personnel Listing by Department / Full-Time Equivalents Comparison ...................................... 89
General Fund Summary
General Fund Summary .............................................................................................................. 93
Assigned, Committed & Restricted Cash Balance ...................................................................... 102
General Fund Revenue ............................................................................................................... 103
General Fund Expenditures ......................................................................................................... 104
Public Safety
Police Department:
Police Administration............................................................................................................. 109
Administrative Services ......................................................................................................... 111
Field Operations .................................................................................................................... 114
Fire Department
Fire Administration ................................................................................................................ 118
Emergency Operations ......................................................................................................... 120
Fire Prevention ...................................................................................................................... 123
Fire Training .......................................................................................................................... 126
Housing & Inspection Services:
HIS Administration ................................................................................................................ 128
Building Inspection ................................................................................................................ 130
Housing Inspection................................................................................................................ 134
Public Works
Public Works Administration........................................................................................................ 139
Engineering.................................................................................................................................. 141
Transit Operations ....................................................................................................................... 144
Culture and Recreation
Parks & Recreation:
P & R Administration ............................................................................................................. 149
Recreation ............................................................................................................................. 152
Park Maintenance Administration ......................................................................................... 162
Park Maintenance Operations .............................................................................................. 165
Forestry ................................................................................................................................. 166
Central Business District (CBD) Maintenance ...................................................................... 167
Cemetery Operations ............................................................................................................ 168
Library:
Library Operations ................................................................................................................. 170
Library Foundation………………………………………………………………………... ............ 177
Senior Center:
Senior Center Operations ..................................................................................................... 179
New Horizons Band .............................................................................................................. 183
Senior Center Gift Fund ........................................................................................................ 183
Community and Economic Development
Planning and Community Development:
PCD Administration ............................................................................................................... 187
Community Development ..................................................................................................... 189
Economic Development ........................................................................................................ 192
Urban Planning .................................................................................................................... 194
Neighborhood Services ......................................................................................................... 196
Human Services ................................................................................................................... 198
Aid to Agencies ..................................................................................................................... 199
Donation Stations .................................................................................................................. 200
General Government
City Council .................................................................................................................................. 203
City Clerk ..................................................................................................................................... 205
City Attorney ................................................................................................................................ 207
City Manager ............................................................................................................................... 209
Communications Office ............................................................................................................... 211
Human Resources ....................................................................................................................... 213
Human Rights .............................................................................................................................. 215
Finance Department:
Finance Administration ......................................................................................................... 217
FEMA Disaster Assistance ................................................................................................... 221
Individual Disaster Assistance .............................................................................................. 221
Tort Liability ........................................................................................................................... 222
Non-Operational Administration ............................................................................................ 223
Accounting ........................................................................................................................... 224
Purchasing ............................................................................................................................ 227
Revenue ................................................................................................................................ 229
Special Revenue Funds
Community Development Block Grant (CDBG) ......................................................................... 233
H.O.M.E. Program ....................................................................................................................... 238
Road Use Tax Fund (RUT) ........................................................................................................ 243
Road Use Tax Operations .................................................................................................... 246
Other Shared Revenues .............................................................................................................. 252
Energy Efficiency & Conservation Block Grant Fund .................................................................. 255
UniverCity Neighborhood Partnerships Fund .............................................................................. 258
Metropolitan Planning Organization of Johnson County (MPO) ................................................. 261
Employee Benefits Fund ............................................................................................................. 265
Peninsula Apartments Fund ........................................................................................................ 268
Tax Increment Financing (TIF) Districts ...................................................................................... 271
General Rehabilitation & Improvement Program (GRIP) ............................................................ 278
Downtown Self Supporting Municipal Improvement District (SSMID) ......................................... 281
Debt Service
Debt Service Fund Summary ...................................................................................................... 287
Debt Schedules ........................................................................................................................... 292
Enterprise Fund Activities
Transportation Services:
Parking Fund Summary ........................................................................................................ 311
Parking Operations ............................................................................................................... 314
Parking Debt Service ........................................................................................................... 321
Transit Fund Summary ......................................................................................................... 324
Transit Operations ................................................................................................................ 327
Wastewater Treatment:
Wastewater Fund Summary ................................................................................................. 334
Wastewater Treatment Operations ....................................................................................... 337
Wastewater Debt Service ..................................................................................................... 344
Water:
Water Fund Summary ........................................................................................................... 350
Water Operations .................................................................................................................. 353
Water Debt Service ............................................................................................................... 361
Refuse Collection:
Refuse Collection Fund Summary ........................................................................................ 367
Refuse Collection Operations ............................................................................................... 370
Landfill:
Landfill Fund Summary ......................................................................................................... 377
Landfill Operations ................................................................................................................ .381
Airport:
Airport Fund Summary .......................................................................................................... 389
Airport Operations ................................................................................................................. 392
Storm Water Management:
Storm Water Management Fund Summary .......................................................................... 396
Storm Water Management Operations ................................................................................. 398
Broadband Telecommunications:
Broadband Telecommunications Fund Summary ................................................................. 400
Cable Television Operations ................................................................................................. 402
Housing Authority:
Housing Authority Fund Summary ........................................................................................ 404
Housing Authority Operations ............................................................................................... 406
Internal Service Funds
Equipment:
Equipment Fund Summary ................................................................................................... 413
Equipment Operations .......................................................................................................... 416
Equipment Replacement Reserve ........................................................................................ 419
Risk Management:
Risk Management Fund Summary ....................................................................................... 420
Risk Management Operations: ............................................................................................. 422
Information Technology Services (ITS):
ITS Fund Summary ............................................................................................................... 424
ITS Operations ...................................................................................................................... 426
Central Services:
Central Services Fund Summary .......................................................................................... 428
Central Services Operations ................................................................................................. 430
Health Insurance Reserve ........................................................................................................... 432
Dental Insurance Reserve ........................................................................................................... 435
Capital Project Funds
Fund Summary............................................................................................................................. 441
Summary by Division ................................................................................................................... 443
Summary by Funding Source ....................................................................................................... 449
Project Summary by Name .......................................................................................................... 459
Unfunded Projects FY2019 and Beyond ...................................................................................... 511
Statistics
Performance Measures
Police .................................................................................................................................... 521
Fire……… ............................................................................................................................. 528
Library ................................................................................................................................... 532
Senior Center ........................................................................................................................ 541
Wastewater Treatment ......................................................................................................... 547
Water .................................................................................................................................... 550
Airport .................................................................................................................................... 555
General Information ..................................................................................................................... 560
Economic Overview ..................................................................................................................... 563
FY2013 Revenue Comparisons:
Property Tax Valuations ........................................................................................................ 570
Property Tax History ............................................................................................................. 572
General Fund Revenues
Property Tax .................................................................................................................. 573
Hotel/Motel Tax ............................................................................................................. 574
Local Option Sales Tax .................................................................................................. 575
Business Type Revenue
Utility Rates ..................................................................................................................... 576
Appendix
State Forms ................................................................................................................................ 579
Budget Resolutions .................................................................................................................... 587
Glossary....................................................................................................................................... 590
F
2
INTRODUCTION
City Manager Transmittal Letter
Strategic Plan Y Other Planning Processes
Organizational Chart
Department Summaries 0 Budgetary Fund Structure
1 Department/Division by Fund
4
To the Honorable Mayor and City Council Members,
It is my pleasure to submit to you Iowa City's operating and capital budget for the 2013-14 fiscal
year. Although Iowa State Code requires formal adoption of an annual budget, a three-year
financial plan (2014-2016) and five-year capital improvement program (2013-2017) are also
included for planning purposes. The budget is one of the most important documents that the
City prepares because it identifies the services to be provided and the mechanisms that finance
those services.
This budget aims to continue Iowa City's tradition of providing a balanced budget utilizing
conservative assumptions while strengthening core municipal services that our citizens value.
Should unexpected expenditures or revenue shortfalls arise during the fiscal year, the budget
contains prudent contingency line items and reserve levels that can adequately support the
community. Any future modifications of this budget will be fully disclosed to the City Council and
the general public through formal City Council actions at public meetings, in accordance with
State of Iowa law.
In preparing this document, City staff aimed to accomplish four overriding financial goals. First,
the budget aims to lower the City's property tax rate, which is critical to ensuring that Iowa City
remains economically competitive in the region.
Second, the budget attempts to establish conditions
that will enhance the community's fiscal condition and
ensure that it will maintain its prestigious Moody's Aaa
bond rating. Third, the budget includes additional
information, presented in accordance with industry best
practices, that serves to better inform elected officials
and the general public. This goal builds upon
measures taken in prior fiscal years and looks to
sufficiently lay a foundation for continued
enhancements in future years. Finally, we strive to
achieve the Government Financial Officers Association
(GFOA) Distinguished Budget Award for the second
consecutive year, as well as the GFOA Certificate of
Achievement for Excellence in Financial Reporting
which the City has received for twenty-seven
consecutive years.
At the same time, staff referred to the City Council's strategic plan priorities for additional
guidance in developing the budget document. Throughout the budget compilation process, staff
utilized the City Council’s strategic plan to help prioritize expenditure decisions. In addition, we
are working to make sure that the Boards and Commissions are taking note of the
organization’s priorities and actively incorporating those into processes that involve the
allocation of City resources. From a day-to-day management standpoint, the strategic plan is
filtering through the organization, including in individual employee performance reviews. The
adopted strategic plan lists the following five priorities for the community:
Financial Goals
Reduce the City’s property tax levy
rate for the second consecutive year.
Maintain the City’s Moody’s Aaa bond
rating for the 37th consecutive year
Continue to enhance the usefulness of
the budget to elected officials and the
general public through the provision of
information in accordance with
industry standards and best practices.
Continue to achieve the GFOA
Distinguished Budget Award and
Certificate of Achievement for
Excellence in Financial Reporting
13
• Economic and Community Development
• Development of the Downtown and Near Downtown Areas
• Neighborhood Stabilization
• A Strong and Sustainable Financial Foundation
• Coordinated Communication and Customer Service Orientation
The financial resources in this budget will allow the City to continue to pursue initiatives that
support these priorities and accomplish the Council’s long-term goals. While there are certainly
unfunded projects that could further the organization’s efforts toward these goals, a fiscally
responsible balance needs to be sought and is provided in this budget. Approximately every
four months, staff provides Council with a Strategic Plan Status Report that details progress on
each priority. This report can be viewed online at www.icgov.org/strategicplan.
With these principles serving as a backdrop, staff has carefully crafted a budget that furthers the
organization's priorities, achieves the stated financial goals, and continues to improve the health
and competitive position of the community.
Community Outlook
Iowa City benefits from a strong local economy anchored by the presence of the University of
Iowa. The local economy consists of a diverse set of successful industries that together help
sustain one of the lowest unemployment rates in the nation. As an organization, Iowa City has a
rich tradition of conservative economic policies that has created a strong financial foundation.
This foundation helped the community weather the recent economic recession and continues to
serve as a cornerstone for the community’s future. In 2012, Moody’s Investors Service noted
Iowa City’s “long history of favorable financial operations supported by healthy reserve levels
and revenue raising flexibility; and manageable debt profile…” and affirmed its highest quality
bond rating (Aaa) for the community.
Despite the increasing health of the economy and strong financial position of the organization,
the community needs to be cognizant of the trends, pressures and opportunities that are
shaping the community in various fashions. Iowa City is at a pivotal period in its history as it
faces numerous internal and external pressures that will influence the health and vibrancy of the
community. Over the last two decades, Iowa City has witnessed a rapid suburban growth in the
surrounding communities of Coralville and North Liberty. This trend, which is not unlike that
experienced in other metropolitan areas throughout the country, directly threatens the future
well-being of our community. It is imperative that the City carefully analyze and address the
forces contributing to the suburbanization of our metropolitan area and implement strategies to
strengthen our community in a manner that attracts new investment in the residential and
commercial sectors.
14
In examining the forces behind the sprawling landscape of the larger Eastern Iowa region, there
are three predominant factors within our ability to influence.
First, is the economic competiveness of our local
government. Specifically, this point addresses Iowa City’s
property tax rate, utility rates, and other cost of doing
business factors. The information table to the right shows
the property tax rate disparity between Iowa City and other
Eastern Iowa cities. The large difference plays a role in
private sector economic development decisions and Iowa
City needs to work to close that gap. However, the
increased rate also reflects enhanced level of services in
Iowa City (e.g. paid full-time fire department, Senior Center,
Animal Shelter, Airport, Human Rights Office, etc.), unique
State or federal mandates (e.g. increased public pension
contributions), and other factors such as a significant
number of University of Iowa affiliated tax-exempt
properties within the jurisdiction.
Second, is our organization’s responsiveness to the changing demands of the business sector.
This includes the nimbleness of our development review process and our ability to modify
regulations in a manner that facilitates growth in the ever changing marketplace. Third, is to
ensure that capital investments are judicially planned and that private incentives are responsibly
offered only when the resulting outcome has a justifiable rate of return, quantified both
financially and in terms of the organization’s strategic plan priorities. While the tax rate and
expenditure decisions are well integrated in the budget process, the responsiveness factor is
not directly addressed through budgetary decisions, but rather through management initiatives.
Other forces that are outside of our control also influence Iowa City’s ability to compete with
neighboring jurisdictions. Lower costs of land and aggressive economic incentives from
neighboring jurisdictions are outside of our span of control. However, we need to be cognizant
of those variables and leverage our unique assets and character in ways that clearly illustrate
value that cannot be matched in other communities.
Fiscal Year 2013-14 Budget Overview
In preparing this budget document, City staff accounted for the previously-mentioned financial
goals, strategic plan and the controllable factors that influence desired growth and development
in the region. By adhering to these principles, the staff has compiled a budget that balances
both the short-term needs and the long-term health and stability of the community.
The proposed City budget includes projected expenditures totaling $169,012,660. Of the total
operating budget, $51,481,923 is for the General Fund, $48,383,101 is directed to Capital
Projects and $45,981,637 is related to the operations of various enterprise or business funds.
A breakdown of the proposed budget by fund type is provided below.
FY 2012-13 Municipal
Property Tax Rates in
Eastern Iowa
North Liberty $11.03
Coralville $13.53
Cedar Rapids $15.22
Davenport $16.78
Iowa City $17.27
* Note: Additional comparative metrics are
presented in Appendix B
** Iowa City’s tax rate for FY 2013-14 is
$16.81. At this time the tax rates of other
listed jurisdictions listed have not been
certified
15
It is important to look deeper into the types of expenditures that occur within each of these
funds. For that purpose the following chart displays the program of expenses across all funds.
The majority of outlay is related to business or enterprise funds such as water, sewer, parking
and transit. Other significant expenditure categories include public safety and capital projects.
Of particular note is the 33.6% decrease in debt service outlay, which is directly related to debt
retirement initiatives that the City undertook in the previous year.
1.1%
-3.2% -8.8%
2.8%
28.8%
1.5%
-33.6%
-77.6%
-21.9%
-100.0%
-80.0%
-60.0%
-40.0%
-20.0%
0.0%
20.0%
40.0%
$-
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
$70,000,000
$80,000,000
Percent change from the previous year FY2014 All Funds Expenditures by Program
excludes transfers
General Business-Type Special
Revenue Debt Service Capital
Projects
Expenditues $51,481,923 $45,981,637 $9,669,299 $13,496,700 $48,383,101
$-
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
$60,000,000
FY 2013-2014 Expenditures by Fund Type
excludes transfers
16
Iowa City derives the majority of its revenues through property taxes and charges for services.
The following table and pie chart details Iowa City's revenue mix across all fund types. The
decline in revenue is due to several factors, including the pending expiration of the Local
Options Sales Tax and reduced grant income.
All Funds Revenue Comparison of FY 2012-13 versus FY 2013-14
FY2013 FY2014
Revised Adopted
Taxes 50,407,376$ 50,307,189$ -0.2%
TIF Revenues 507,060 453,937 -10.5%
Other City Taxes 11,106,845 5,007,347 -54.9%
Licenses & Permits 2,258,285 2,193,586 -2.9%
Use of Money & Prop 7,337,709 7,003,480 -4.6%
Intergovernmental 69,939,461 43,157,183 -38.3%
Charges for Services 33,537,143 33,463,088 -0.2%
Misc.21,376,420 21,874,746 2.3%
Other Financial Sources 16,148,640 20,823,015 28.9%
Total 212,618,939$ 184,283,571$ -13.3%
Percent Change
Taxes
27%
TIF Revenues
0%
Other City Taxes
3%
Licenses & Permits
1%
Use of Money & Prop
4% Intergovernmental
24%
Charges for Services
18%
Misc.
12%
Other Financial
Sources
11%
All Funds Revenue Sources
17
It is important to consider how the overall revenue and expenditure recommendations in this
budget will impact local households and businesses. Businesses will realize tax savings from
the outlined reduction in the property tax levy to $16.81. Just two years ago, Iowa City's rate
was $17.84, which means the fiscal year 2013-14 rate represents a 5.8% decrease over two
years. The amount of services provided, such as water, sewer and stormwater vary
considerably among businesses and therefore total financial impact numbers are not able to be
quantified for a 'typical' business. However, with the savings in property taxes, it is believed that
the majority of businesses in the Iowa City community will pay less in taxes and fees compared
to the previous year.
On the residential side, it is easier to determine an overall financial impact to an average
household. The following bar chart illustrates the estimated financial impact to the average
household in Iowa City. Despite a lower property tax rate, it is estimated that a typical household
(assumed $100,000 assessed property value) will pay approximately $18 more in taxes and
fees for basic services to the city in fiscal year 2013-14. This is due to the increase in the state
rollback percentage, which makes a greater percentage of assessed residential property value
taxable.
FY2009 FY2010 FY2011 FY2012 FY2013 FY2014
Property Taxes $781 $814 $833 $866 $876 $888
Stormwater $24.00 $24.00 $24.00 $30.00 $36.00 $42.00
Refuse $174.00 $174.00 $186.00 $186.00 $186.00 $186.00
Sewer - 800 cubic feet $432.96 $432.96 $432.96 $432.96 $432.96 $432.96
Water-- 800 cubic feet $328.08 $328.08 $328.08 $328.08 $328.08 $328.08
Percent of annual change -0.1%1.9%1.8%2.2%0.9%0.9%
-0.5%
0.0%
0.5%
1.0%
1.5%
2.0%
2.5%
$-
$200.00
$400.00
$600.00
$800.00
$1,000.00
$1,200.00
$1,400.00
$1,600.00
$1,800.00
$2,000.00
Financial Impact to a Typical Household
18
General Fund Highlights
The General Fund, which includes services such as police, fire, parks and recreation, and
general government, represents approximately 30% of the total budget. General Fund
operations are largely supported by property taxes, which constitute approximately 50% of the
total revenue in this fund. A complete breakdown of General Fund revenue sources can be
viewed in the following pie chart.
For economic competitiveness reasons, reducing the property tax rate was a clear priority in
assembling this budget. The taxable valuation of property subject to all levies in Iowa City
increased 2.6% for FY 2013-14, primarily due to continued increase in statewide agricultural
land values, which directly influences the State of Iowa rollback percentage on residential
properties. The rollback percentage defines how much of residential assessed value becomes
taxable in any given year.
The following chart depicts the change in taxable valuations over the last six years.
Property Taxes
50%
Charges For Fees
& Services
3%
Other City
Taxes
8% Use Of Money &
Property
1%
Other Financial
Sources
24%
Intergov't
4%
Misc
8%
Licenses &
Permits
2%
FY2013-2014 Revenues &
Other Financing Sources:
19
The budget reflects a reduction of $.46 in the tax levy, which will bring Iowa City's rate to
$16.81. The reduction is being achieved through several internal strategies, as well as through
an increased rollback figure being applied by the State of Iowa. The internal strategies
employed to achieve a lower rate include the following:
• Debt restructuring and early bond retirement strategies pursued by the Finance
Department
• Favorable health insurance rates, primarily due to recently negotiated contractual terms
with the City’s employee collective bargaining units
• Pursuing equitable cost sharing arrangements from other taxing jurisdictions for
municipal services provided beyond Iowa City's borders
• Achieving operational efficiencies in our departments, including a continued reduction in
workforce through attrition measures. The budget contains no new staff positions
(excepting two Police Officer positions that are partially grant funded) or notable
expansions in services
• Selected user fee increases that reduce property tax subsidies
The projected reduction in the property
tax rate follows similar actions taken by
the City Council in FY 2012-13.
Combined, these efforts have
contributed to narrowing the gap
between Iowa City’s rate and that of
neighboring municipalities and other
comparable jurisdictions in Iowa. The
projected property tax rate of $16.81 in
this budget reflects the lowest level it
has been since 2002-03. These efforts
not only produce real savings, but they
also send a positive message that
Iowa City is committed to enhancing
the local business environment.
FY2009 FY2010 FY2011 FY2012 FY2013 FY2014
Taxable Val $2,410,633,025 $2,515,989,363 $2,686,242,752 $2,774,415,800 $2,900,995,801 $2,975,085,246
Percent change 5.2%4.4%6.8%3.3%4.6%2.6%
$0
$500,000,000
$1,000,000,000
$1,500,000,000
$2,000,000,000
$2,500,000,000
$3,000,000,000
$3,500,000,000
Six Year Trend in Taxable Valuations
excludes applicable increment
FY 2012 FY 2013 FY 2014
City Property
Taxes $8,921 $8,634 $8,403
$8,100
$8,200
$8,300
$8,400
$8,500
$8,600
$8,700
$8,800
$8,900
$9,000
Iowa City Property Taxes Paid on a
$500,000 Commercial Property
A projected reduction of
$518 in City taxes over the
three year period
20
For residential property owners, the combination of the increased State rollback and the lower
property tax rate will mean that a property assessed at $100,000 will pay an estimated
additional $12 in City property taxes in the coming year. This is primarily the result of the
increased rollback percentage, which causes a larger portion of the assessed value to become
taxable.
The following chart is provided for a greater historical perspective on Iowa City’s municipal tax
rate:
Below is a detailed breakdown of the City’s property tax asking for fiscal year 2013-14
compared to the previous year:
LEVIES
FY2013 Certified FY2014 Adopted
Dollars
Tax Rate
per $1,000 Dollars
Tax Rate
per $1,000
General Fund Tax Levies:
General $ 23,486,337 8.100 $ 24,085,298 8.100
Transit $ 2,754,570 0.950 $ 2,824,819 0.950
Tort Liability $ 907,298 0.313 $ 869,033 0.292
Library $ 782,878 0.270 $ 802,843 0.270
Subtotal: $ 27,931,083 9.633 $ 28,581,993 9.612
Special Revenue Levies:
Emergency $ - - $ - -
Employee Benefits $ 9,257,850 3.193 $ 9,406,082 3.163
Subtotal: $ 9,257,850 3.193 $ 9,406,082 3.163
Debt Service $ 12,934,350 4.443 $ 12,039,013 4.030
Total City Levy Property
Taxes: $ 50,123,283 17.269 $ 50,027,088 16.805
% Change from
prior year: 1.00% -3.21% -0.19% -2.68%
Agland Levy $ 4,349 3.004 $ 4,781 3.004
SSMID Levy $ 279,743 2.000 $ 275,320 2.000
Total Property Taxes $ 50,407,375 ---- $ 50,307,189 ----
FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14
Rate $16.81 $17.60 $17.31 $17.73 $17.30 $17.30 $17.72 $17.85 $17.76 $17.84 $17.27 $16.81
% Change 13.22%4.65%-1.60%2.40%-2.41%-0.03%2.43%0.77%-0.54%0.48%-3.21%-2.68%
$16.00
$16.50
$17.00
$17.50
$18.00
Iowa City Property Tax Rate Trend
21
On the expense side, General Fund operations largely consist of personnel related expenses.
As a result, significant reductions in General Fund expenditures typically require a reduction in
staffing levels. In the fiscal year 2013-14 budget, an estimated 68% of General Fund
expenditures are personnel related. A complete view on General Fund expenditures by category
can be viewed in the following pie chart.
Over the last two years, there has been a concerted effort to control General Fund expenses
through staffing policies. In the last two years, multiple positions have been eliminated, while
others have been left vacant or classified to lower pay grades during periods of vacancies.
While these initiatives help, they struggle to keep up with rising salary and benefit costs. Of
particular concern is the City's mandated contribution increases to the State's MFPRSI public
safety retirement system. The budget estimates a one year increase in City police and fire
public safety pension contributions of $227,000. From 2010-11 to 2015-16 the public pension
safety contributions levels of the City will have increased an estimated 107%, or $1.77 million.
This creates considerable pressure on the property tax levy and produces obvious difficulties
when trying to reduce General Fund spending.
The General Fund budget reflects a status quo approach to current services. With the exception
of the UniverCity program and two new previously approved Police Officer positions, there is no
significant expansion of services funded in the budget. While there is no funding for expanded
or enhanced service levels, staff remains committed to identifying efficiencies that strengthen
our services without the need for new financial outlay. A few items of note in the General Fund
budget include:
• The budget incorporates fee increases that the Council approved for the Parks and
Recreation Department in December of 2012.
• The General Fund includes funding for ten UniverCity partnership program homes.
Including homes funded through the Housing Authority and grants secured subsequent
to budget adoption, the total for FY2014 is expected to be seventeen. This program is
seen as a critical piece to the Council's neighborhood stabilization strategic plan goal.
Personnel
68%
Services
16% Supplies
3%
Capital Outlay
8%
Debt Service
4%
Contingency
1%
FY 2013-14 General Fund Expenditures by Category
excluces transfers
22
• Funding is provided for two additional police officers, which will be partially funded by the
federal grant that Council accepted in 2012.
Enterprise / Business Fund Highlights
Enterprise or Business Funds refer to specific operations that are intended to be self-sustaining,
or without need of subsidy from property taxes or revenue sources other than fees collected that
are directly related to the operation. The budgeted revenues, expenditures and corresponding
fund balances are detailed in the following table.
Fund Estimated
Revenues
Transfers
In
Budgeted
Expenditures
Transfers
Out
Estimated
Balance
6/30/2014
% of Exp &
Trans Out
Parking $ 4,721,734 $ 840,350 $ 3,970,588 $ 1,740,350 $ 5,292,688 92.7%
Transit $ 3,757,604 $ 2,869,291 $ 6,276,733 $ 325,324 $ 4,367,087 66.1%
Wastewater
Treatment $ 12,995,201 $ 4,736,638 $ 10,172,004 $ 8,976,638 $ 20,394,134 106.5%
Water $ 8,386,021 $ 2,010,316 $ 7,930,586 $ 2,954,641 $ 8,792,001 80.8%
Refuse
Collection $ 2,984,915 $ - $ 2,959,828 $ - $ 301,910 10.2%
Landfill $ 5,521,838 $ 586,193 $ 4,792,684 $ 1,000,000 $ 21,929,213 378.6%
Airport $ 319,319 $ 72,342 $ 343,715 $ 30,869 $ 255,316 68.2%
Stormwater
Management $ 1,201,860 $ - $ 799,200 $ - $ 1,041,838 130.4%
Broadband
Telecomm. $ 841,569 $ 25,000 $ 814,020 $ 80,000 $ 1,614,672 180.6%
Housing
Authority $ 8,013,212 $ - $ 7,922,279 $ 43,989 $ 7,281,577 91.4%
Each of the City's enterprise funds are in a stable condition. In order to maintain healthy
reserves there are several fee increases included in the budget. Those increases are noted with
other significant changes or issues below:
• The Parking Fund contains a completely revised rate schedule that includes a "first hour
free" promotion in parking ramps, increased meter charges, increased citation amounts
and various other changes to smaller revenue items. The expenditure side contains
adequate funds to continue with capital upgrades including deployment of smart meters.
• The Transit Fund is in its second year as an enterprise fund and, despite a low fund
balance, does not contain a rate increase after fares were bumped to $1 in FY 2012-13.
23
• There are no fee increases planned in water or wastewater, but revenue and
expenditure trends, as well as increasing capital needs are such that a rate increase
may be needed in FY 2014-15.
• While there is no rate increase for regular household waste pickup, the Refuse
Collection Fund includes raising refuse and yard waste bag charges to $1.25 (from
$1.00), yard waste stickers to $25 (from $20), tire pickup to $5 and $8 (from $3 and $6),
bulk items to $15 and $7 (from $10 and $5), as well as increases in electronic item
pickup fees. These specialty pickups are becoming increasingly expensive and are
impacting the overall health of these funds.
• The landfill tipping fee is not altered in this budget document. However, there are fee
increases for compost product ($20 per ton from $10 per ton), wood chip mulch ($10
per ton from $0), and television and computer monitor recycling ($10 or $15 from $5 or
$10). These increases reflect the growing costs to provide these specialty services. The
large reserve level of the landfill is primarily related to closure and post-closure
regulatory requirements.
• This budget is year three of a previously planned three year phased stormwater fee
increase. The rate will go to $3.50 per equivalent residential unit (ERU), which is up
from $3.00.
• The General Fund subsidy of the Airport Fund is projected to be reduced to
approximately $72,000 from $100,000 provided in fiscal year 2012-13. This is due to the
debt retirement strategies and the removal of the City's Economic Development
Coordinator salary from non-General Fund operations.
• The Cable Fund projects an increase in compensation to the General Fund for services
to $200,000 from the previous $100,000 compensation level.
• The Housing Authority projects to draw down its Tenant to Owner Program fund
balance by $100,000 for the renovation and sale of two homes in the UniverCity
program to income eligible families.
Internal Service Fund Highlights
Internal Service Funds serve needs that are internal to the City as an organization. The
budgeted revenues, expenditures and corresponding fund balances are detailed in the following
table.
Fund Revenue Expenditures
Projected
Ending Balance
(June 2014)
Percentage of
Expenditures
Equipment 5,885,820 4,919,434 8,845,597 179.8%
Risk Management Loss Reserve 1,087,931 928,691 3,038,200 327.1%
Information Technology 1,842,517 2,436,123 2,024,147 83.1%
Central Services 238,871 189,990 840,259 442.3%
Health Insurance Reserve 7,935,184 7,926,255 9,180,441 115.8%
Dental Insurance Reserve 352,881 368,000 76,462 20.8%
24
All funds are in good condition with healthy balances. Strong balances create reserves that can
provide flexibility to deal with unexpected costs or opportunities. Of particular note is the Health
Insurance Reserve Fund, which has strengthened in recent years due to relatively low increases
in premium costs. This is in large part due to changes in the collective bargaining agreements
and personnel policies that have required a greater share of health related costs to be covered
by employees and their dependents.
Capital Improvement Plan Highlights
The capital budget proposed for fiscal year 2013-14 totals $48,383,101 and the five year Capital
Improvement Plan (CIP) totals $256,538,369. The majority of CIP projects in the five year period
improve the local transportation network and municipal utility system.
The five year program continues to reflect the City Council’s priorities established in previous
fiscal years. As funding allows, non-committed dollars are directed toward critical infrastructure
projects and initiatives that address the City Council’s strategic plan priorities. Of particular note
is the end of the 1% voter approved Local Option Sales Tax (LOST) that expires in June of
2013. These funds have been collected to fund flood recovery and mitigation projects, most
notably the Gateway Project (Dubuque Street) and the South Wastewater Plant Expansion.
Streets, Bridges &
Traffic Eng.
40%
Landfill
2%
Water, Wastewater
& Stormwater
27%
Public Safety
3% Transportation
Services
14%
General
Government
1% Culture &
Recreation
6% Airport
3%
Community &
Economic
Development
3%
Capital Improvement Program By Category
FY2013 -FY2017
25
Other funding sources, including local monies are expected to be required to supplement LOST
revenues on these high dollar projects.
In FY 2013-14, staff is projecting the issuance of approximately $9 million in general obligation
bonds. The use of general obligation bonds is required in order to carry out the projects that are
being recommended. The level of bonding projected is well below the thresholds established by
the State of Iowa and is consistent with Iowa City’s own internal debt policies.
Significant projects planned for the upcoming 2013-14 fiscal year include:
(Sorted by strategic plan priority or other critical need identification) Note many projects span several
fiscal years and may not be fully completed in 2013-14. Projected costs include those already incurred in
prior years and costs anticipated in future years)
Flood Recovery and Mitigation
• South wastewater plant expansion ($55.2 million)
• Gateway project ($40.1 million)
• Animal shelter facility construction ($3 million)
• West side levee construction ($5.5 million)
• Rocky Shore lift station ($6.6 million)
• Normandy Drive restoration / Ned Ashton House ($.8 million)
Critical Infrastructure Need / Committed Projects
• Reconstruction of fire-destroyed landfill cell ($4.0 million)
• Rochester Avenue bridge reconstruction ($.9 million)
• Dubuque Street / I-80 pedestrian bridge ($2.1 million)
• City Park master plan and pool upgrade ($.7 million)
Community and Economic Development
• Moss Ridge Road design and construction ($3.5 million)
• Lower Muscatine Road reconstruction ($9.2 million)
• First Avenue railroad crossing ($8.7 million)
• Williams Street reconstruction ($.5 million)
• Towncrest redevelopment ($2.7 million)
Downtown and Near Downtown Development
• Parking facility and enforcement automation ($2.3 million)
• Streetscape enhancement project ($1.9 million)
• Riverside Drive pedestrian tunnel ($1.5 million)
• Riverfront Crossings development ($1.2 million)
Neighborhood Stabilization
• Fairmeadows Park splash pad and restroom construction ($.4 million)
• Neighborhood park master plan and construction project ($.3 million)
• Various miscellaneous utility, road/trail/sidewalk and park repair line items
26
Coordinated Communication and Customer Service Orientation
• Enterprise Resource Platform (ERP) software project ($1.3 million)
• Projectdox electronic plan review software ($.3 million)
As illustrated above, staff’s recommendations on CIP projects are driven by the strategic plan
priorities and those projects that are already committed. While there are several additional
projects that would further these goals, the City must balance the need to reduce property tax
pressures and limit projects that increase operating costs in future years.
Debt Service
The State of Iowa limits City debt to no more than 5% of the total assessed value of taxable
property within the corporate limits as established by the City Assessor. The budget anticipates
an outstanding debt at FY 2013-14 year end of approximately $69 million, which is 1.5% of total
valuations and well below the State of Iowa threshold. Considering these figures, Iowa City is
carrying debt equal to roughly 29% of the allowable level. The following chart provides a
historical view of Iowa City’s debt in relation to the allowable debt level.
Iowa City's internal fiscal policy was revised in April 2010 to specify that the "debt service levy
shall not exceed 30% of the city levy in any one fiscal year”. The FY 2013-14 budget includes a
debt service levy that is approximately 24% of the total levy. This is the lowest percent the City
has realized in several years and is well below the organization’s policy ceiling of 30%.
The budget continues to reflect prudent borrowing practices, which help preserve financial
flexibility and ultimately lower the cost of borrowing. Over the last several years, Iowa City has
worked to reduce its debt load, which in turn has helped to lower property tax rates in the
community.
0
50
100
150
200
250
300
FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 *FY15 *FY16
General Obligation Debt by Fiscal Year
Debt Limit
Outstanding Debt on June 30
Figures in millions of dollars
*Estimated
27
Issues on the Horizon
This year’s budget was developed with an understanding that revenue sources in future years
may be dramatically affected by decisions at the state level concerning commercial property
taxes and the tax classification of multiple-family buildings. In prior years the state legislature
has expressed a desire to reform property taxes; however they have failed to garner sufficient
support on any single proposal. It is expected that reform discussions will continue and many
speculate that changes will be approved in 2013.
Cities across Iowa are beginning to plan for property tax reform, which is likely to necessitate
reductions in services or tax shifts to residential payers. Assuming a phased commercial
rollback plan of 3% per year is approved, Iowa City will stand to lose approximately $620,000 in
General Fund revenue, compounded annually each year a rollback is enacted. If on top of this
loss, multiple-family buildings are reclassified from commercial to residential then Iowa City’s
annual loss in revenue could exceed $1,000,000 annually.
Given the community’s need to become more economically competitive in our taxing structure, it
is unlikely that increases in the property tax rate to offset the loss in revenue will be a palatable
option. Rather, it is more realistic that a combination of service cuts and revenue enhancements
will need to be considered by the community. Fortunately, prudent budget decisions in recent
years, including staff reductions, reduced debt loads, and the shift of transit operations to an
enterprise fund, will help provide the City some flexibility in dealing with this uncertainty.
On the expense side, the City will need to prepare for increasing pension mandates, unknown
health reform compliance issues and a further stagnation of road use tax revenue. Each of
these issues places pressure on the General Fund and thus contributes to inflated property
taxes or deterioration of critical transportation network infrastructure. Reforms at the state level
may positively impact the pension and road use tax issues, which could potentially provide
some measure of relief.
The City’s enterprise funds are in stable condition. Recent and ongoing capital investments in
Water and Wastewater plants will provide a solid utility foundation, however downward trends in
water consumption and aging distribution infrastructure will likely place upward pressure on
water rates in the foreseeable future. We continue to work through the rebuilding of the landfill
cell that was destroyed by the 2012 fire. Fortunately, the landfill reserves appear to be healthy
enough to support the rebuilding of the cell without significant cost increases to the public.
However, the reserve levels will be depleted to points that will limit short-term flexibility to
respond to unexpected operational or capital needs. Further, the City’s past practice of internally
loaning landfill reserve funds to other operations will not be a viable option in the coming years.
From a capital investment standpoint, the City is continuing to move into the flood mitigation
construction phase. The flood projects have consumed a significant amount of City staff time
and financial resources. As the community initiates and completes these important projects,
more focus and attention can be turned to assignments that directly relate to the organization’s
strategic plan.
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Conclusion and Acknowledgements
This budget document reflects Iowa City’s focus on providing high quality municipal services in
a fiscally responsible manner. It was crafted with guidance provided by the City Council through
the Strategic Plan. Specifically, the budget takes another step forward in becoming more
economically competitive in our region, while providing prudent levels of resources for valued
services and capital projects that align with stated goals and can demonstrate positive returns
for the community.
The City’s financial condition remains strong and our reserve levels provide sufficient flexibility
in the event of unexpected conditions. Activities associated with further recovery from the recent
recession and rebuilding from the 2008 flood are projected to provide economic stability in the
region. However, Iowa City will need to pay close attention to ongoing property tax reform
discussions. If reform is enacted, we will need to immediately commence preparations to deal
with significant revenue loss that will likely compound for several consecutive years. This issue,
as well as ongoing monitoring of City finances and the budget will again be a priority for staff in
the coming year.
This document builds upon enhancements to last year’s budget that aimed to improve
navigability and better educate elected officials and the general public. Improvements include
formatting changes that enhance the readability for both print and electronic readers including
bookmarks and hyperlinks. The document further refines department narratives and
performance measures and includes an increased focus on the strategic plan and its relation to
the budget. Lastly, staff worked to expand the breadth of financial reporting through the addition
of an economic trend analysis section and expanded narrative and illustrative information on the
City’s financial condition. These changes are designed to improve the availability of information,
hopefully improving readers’ understanding of municipal operations and how the City Council’s
established priorities inform budget decisions.
In conclusion, I would be remiss if I did not acknowledge the efforts of our department heads,
supervisors and staff in submitting responsible spending plans for the coming year. I would like
to specifically recognize the efforts of the Finance Department, led by Director Kevin O’ Malley.
Additionally, I would like to recognize the hard work and analysis of Budget Analysts, Deb
Mansfield, Simon Andrew, and Wendy Han, as well as Administrative Secretary Cyndi Ambrose.
The compilation of this complex document requires a significant amount of work, which was
largely performed by these five employees in the Finance Department.
As this will be Mr. Kevin O’Malley’s last budget, I would like to personally thank him for his years
of service, leadership and fiscal prudence. Iowa City has been extremely fortunate to have had
the benefit of Mr. O’Malley’s services for more than twenty seven years. The community owes
him a debt of gratitude and we wish him and his family the best in their future endeavors.
Sincerely,
Thomas M. Markus
City Manager
29
City of Iowa City, Iowa
Strategic Plan
Background:
The City of Iowa City formally adopted its 2012-2013 Strategic Plan in January of 2012. The planning
process involved multiple steps, including gathering input from the general public, front line employees,
department directors and the City Council. The process of developing the plan focused on the following
discussion topics:
1. Issues, Concerns, Trends and Opportunities
2. On-Going or Committed Projects
3. Significant and New Projects, Programs, Policies and Initiatives
4. Organizational Effectiveness
The adopted plan, which was the first cohesive city-wide document in a number of years, serves as a
guide to elected officials and staff. The priorities outlined in the plan guide day-day operations and also
aid in the prioritization of projects and special initiatives. Throughout the year, City staff prepares a
Strategic Plan status report that outlines progress made toward each of the stated priorities. That report
is presented publicly and is available online at http://www.icgov.org/?id=1115.
Established Priorities:
The 2012-2013 Strategic Plan established the prevailing organizational focus areas as the following:
1. Economic and Community Development
2. Development of the Downtown and Near Downtown Areas
3. Neighborhood Stabilization
4. A Strong and Sustainable Financial Foundation
5. Coordinated Communication and Customer Service Orientation
In addition to acknowledging numerous on-going or committed projects the City Council identified the
following new projects and initiatives that fall within the above-mentioned focus areas:
Actively work with the Iowa City Community School District (ICCSD) on a joint strategy to
maintain and build upon the success of schools in established neighborhoods while ensuring
new elementary schools are planned as integral and sustainable components of neighborhoods
(Neighborhood Stabilization)
Develop an economic development strategy for targeted commercial properties outside of the
previously noted downtown and near downtown districts
30
(Economic and Community Development)
Conduct a comprehensive organizational assessment focusing on communication strategies and
the organizational customer service culture
(Coordinated Communication and Customer Service Orientation)
The City Council also discussed a number of topics related to organizational effectiveness. In addition,
the City Council has also directed staff to undertake a succession planning process and become more
strategic and engaged in working with State and Federal government representatives.
Strategic Plan and the Budget:
This FY 2014 budget is the first budget that was prepared with a strategic plan serving as a backdrop. In
preparing the budget, the City recognized the impact that funding decisions would have on future
progress to the organization’s stated priorities in the plan. As a result, this budget aims to provide
resources that accomplish the following objectives:
1. Maintain the City’s core municipal services at levels that meet or exceed community
expectations, and
2. Direct discretionary funding to projects and initiatives that directly align with the stated
priorities of the Strategic Plan, and
3. Continues to strengthen the City’s strong financial foundation and enhance the budget
document through the incorporation of best practices in the industry.
Each year as the strategic plan is modified or updated, the City will incorporate such changes throughout
the organization, including into the budget document. Through a continual improvement process that is
guided by an organizational strategic plan, the City will continue to make progress toward the
community’s stated goals and priorities.
31
City of Iowa City
Other Planning Processes
Comprehensive Plan/District Plans - The City of Iowa City Comprehensive Plan was adopted
in 1997; it presents a vision for Iowa City, provides a strategy for realizing the vision and sets
policies for the growth and development of specific geographic areas of the city. The
Comprehensive Plan guides decisions on planning and development issues as they arise. The
plan evolves as amendments are made.
The plan divides the community into ten planning districts. Detailed plans will be conducted for
each planning district to address the unique issues, features and goals of the different parts of
the city. This process involves extensive citizen participation so that the people of Iowa City help
determine the future of their community. Once adopted by the City Council, the district plans
become part of the Iowa City Comprehensive Plan.
Airport Five-Year Strategic Plan - The Iowa City Municipal Airport exists to serve the general
aviation needs of the greater Iowa City community. This strategic plan is to guide the direction of
the Iowa City Municipal Airport for the period fiscal years 2011-2015. Through implementation of
the 1996 Iowa City Municipal Airport Master Plan and FAA Airport Layout Plan, facilities will be
maintained and upgraded to comply with the latest safety features and Federal Aviation
Administration regulations.
Fire Strategic Plan - In an effort to work toward self-improvement, the ICFD contracted with the
Center for Public Safety Excellence (CPSE) to facilitate a method to document the department’s
path into the future - this resulted in the development and implementation of a “Community-
Driven Strategic Plan.” The strategic plan was written in accordance with the guidelines set forth
in the CFA I Fire & Emergency Service Self-Assessment Manual 8th Ed., and is intended to
guide the organization within established parameters set forth by the authority having
jurisdiction.
The CPSE utilized the Community–Driven Strategic Planning process to go beyond just the
development of a document. It challenged the membership of the ICFD to critically examine
paradigms, values, philosophies, beliefs and desires, and challenged individuals to work in the
best interest of the “team.” Furthermore, it provided the membership with an opportunity to
participate in the development of their organization’s long-term direction and focus. Members of
the department’s external and internal stakeholders’ groups performed an outstanding job in
committing to this important project and remain committed to the document’s completion.
The Iowa City Fire Department’s Strategic Plan sets forth a comprehensive vision and mission
statement that provides the agency with a clear path into the future. Additionally, this strategic
plan identifies the core values that embody how the agency’s members, individually and
collectively, will carry out the agency’s mission. In the following pages, the ICFD identifies its
goals, objectives, and strategies that will allow the agency to realize its vision.
32
Capital Improvement Plan – The five-year capital improvement program is developed and
updated annually through a process involving all City departments in the collection and review
of the capital improvement needs of the City. The plan reviews, plans, and prioritizes the capital
replacement and capital expansion needs of the City in coordination with the City’s financial
strengths. The first year of the City’s five-year capital improvement plan is integrated into the
City’s financial plan in the Capital Projects fund section.
Park Master Plan - The Iowa City Parks, Recreation and Trails Master Plan is intended to help
meet the needs of current and future residents by positioning Iowa City to build on the
community’s unique parks and recreation assets and identify new opportunities. The citizen-
driven plan establishes a clear direction to guide city staff, advisory committees, and elected
officials in their efforts to enhance the community’s parks system, open space, trails, recreation
facilities, programs, and services.
Long Range Transportation Plan - The Long Range Transportation Plan is the transportation
vision for the community in the same way that a comprehensive plan is the land use vision for a
municipality. A comprehensive plan provides the basis for subsequent zoning and subdivision
laws in a municipality, and the long range transportation plan should provide a similar basis for
the programming of projects for all modes of transportation, specifically federally-funded
transportation. The Long Range Transportation Plan should be consistent with the land use
plans of individual entities that belong to Metro Planning Organization of Johnson County
(MPOJC). The Long Range Transportation Plan is subject to a public comment process which
assures that members of the public have had adequate opportunity to comment on the
provisions of the proposed plan. The Plan should reflect priorities for the community that can be
translated into politically and financially feasible transportation projects.
Metro Bicycle Master Plan - The Johnson County Council of Governments (JCCOG) Metro
Bicycle Master Plan outlines a strategy to create an accessible, coordinated, safe, and
comfortable bike network that is bolstered by targeted education and encouragement programs,
as well as enforcement and policy recommendations that expand the bicycle network. The
scope of the plan includes the Urbanized Area and important links to surrounding areas. The
process involved the coordination of plans from five communities, Johnson County, and the
University of Iowa as well as a public input process.
33
City of Iowa City
Citizens
City Manager
Communications Office
Human Resources
Human Rights
Broadband Telecommunications Airport Operations
Iowa City Municipal Airport
City Attorney City Clerk Library Board Airport Commission
Library
Library Operations
Library Foundation
Fire
Administration
Emergency Operations
Fire Prevention
Training
Police
Administration
Administrative Services
Field Operations
Parks &
Recreation
Administration
Recreation
Park Maintenance
Cemetery Operations
Finance
Administration
Accounting
Purchasing
Revenue
Risk Management
Information Technology Services
Housing & Inspection
Services
HIS Administration
Building Inspections
Housing Inspections
Housing Authority
Senior Center Planning & Community
Development
Administration
Urban Planning
Community Development
Economic Development
Neighborhood Services
Metropolitan Planning
Organization of Johnson County
Human Services
Public Works
Administration
Engineering Services
Streets Operations
Wastewater Treatment
Water
Refuse Collection
Landfill
Storm Water Operations
Equipment Replacement
Transportation
Services
Parking
Public Transportation
City Council
34
Police Chief: Chief Sam Hargadine
Office Location: 410 E. Washington St.
Phone (Front desk/non-emergency): (319) 356-5275
Iowa City Police Officers participate in the Polar Plunge for the Special Olympics of Iowa.
IOWA CITY POLICE DEPARTMENT
Police Department Divisions:
Administration
Administrative Services
Field Operations
Police Forfeitures
MISSION STATEMENT
The mission of the Iowa City Police Department is to protect the rights of all persons within
its jurisdiction to be free from crime, to be secure in their possessions, and to live in peace.
By pursuing the goals of education, prevention and enforcement, it is the primary objective
of the Iowa City Police Department to pursue the ideal of a community free from crime and
disorder in a fair, responsive, collaborative and professional manner.
DEPARTMENT DESCRIPTION
The Administration division oversees the Department’s 82 sworn officers and 39 non-
sworn personnel, as well as the Department’s computer systems. Administration is
responsible for the management of the Department’s two operating divisions, Field
Operations and Administrative Services.
The Administrative Services division supports or provides services to Field Operations. In
addition, Administrative Services provides support activities to groups and organizations
throughout the City. Administrative Services consists of Records, Property and Evidence,
Training / Accreditation, Crime Prevention, Planning and Research, Animal Control, and
Community Relations.
35
Police Department Personnel:
FY2012 FY2013 FY2014
Total FTEs 103.00 103.00 105.00
The Field Operations division is the part of the police department normally associated with
the provision of police services. Field Operations consists of the Patrol and Investigations
Sections.
Police Forfeitures can be a component of the criminal prosecution process. Money or
items that are forfeited can be used only for law enforcement related activities.
36
Interim Fire Chief: Roger Jensen
Administrative Office Location: 410 E. Washington Street
Phone (Administration/non-emergency): (319) 356-5260
IOWA CITY FIRE DEPARTMENT
Fire Department Divisions
Fire Administration
Emergency Operations
Fire Prevention
Fire Training
MISSION STATEMENT
The mission of the Iowa City Fire Department is to protect our community by
providing progressive, high quality emergency and preventive services.
DEPARTMENT DESCRIPTION
The Iowa City Fire Department is dedicated to providing the community progressive, high
quality emergency and preventive services. Sixty-four full-time firefighters provide fire,
medical, technical rescue, and hazardous materials emergency response to approximately
68,000 residents in the 24.4 square-mile incorporated area of Iowa City, including the
University of Iowa main campus. The department operates from four fire stations and staffs
four engine companies, one truck company, and a command vehicle. The Iowa City Fire
Department collaborates with many other fire protection agencies at the local, state, and
federal levels. Specialty areas include: Fire Investigations, the Johnson County Hazardous
Materials Response Team, and Special Operations Response Team. The department is
organized into four functional program divisions: Fire Administration, Emergency
Operations, Fire Prevention, and Fire Training.
37
Fire Department Personnel:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 65.0 65.0 65.0
Iowa City Fire Department community projects include: fire safety education, fire station
tours, juvenile fire setters intervention, a mobile fire safe house, a mobile fire sprinkler trailer,
ride-along program, the Safety Village, and is a co-leader with Mercy Hospital of the
Johnson County SAFE KIDS Coalition. The department’s community-driven strategic plan
for fire protection services will guide the department’s path into the future.
Fire Administration is responsible for all departmental activities, accreditation, the
purchase and maintenance of computer hardware & software, and building maintenance.
The department attained accredited agency status through the Commission on Fire
Accreditation International in 2008. The reaccreditation process is currently underway.
Emergency Operations services include fire suppression, emergency medical services,
technical rescue, and hazardous materials response. The Fire Department responds to
over 4,500 emergency incidents annually.
Fire Prevention provides proactive prevention services, such as fire safety inspections of
commercial and University properties, site plan reviews, and fire and environmental safety
education.
Fire Training plans, develops, and coordinates in-house training activities with the
assistance of the Training Committee. Training emphases include emergency medical
services, technical rescue, fire suppression, and hazardous materials. Equipment and
apparatus purchases are also overseen by this division.
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Housing and Inspection Services Director: Douglas Boothroy
Office Location: 410 E. Washington St.
Phone: (319) 356-5120
DEPARTMENT OF HOUSING & INSPECTION SERVICES
MISSION STATEMENT
The mission of the Department of Housing & Inspection Services is to protect the health,
safety, and welfare of the general public through the enforcement of a broad range of public
health and safety regulations (i.e., zoning, nuisance, building codes, rental housing,
environmental, etc.). The department is responsible for providing affordable housing
opportunities through the Housing Choice Voucher, Public Housing, and Homeownership
programs.
DEPARTMENT DESCRIPTION
Housing and Inspection Services (HIS) includes the following General Fund divisions: HIS
Administration, Building Inspection, and Housing Inspection. The Iowa City Housing
Authority, also part of HIS, is funded with federal grants; this division is found in the
Enterprise Fund section of this budget.
HIS Administration supports departmental divisions to provide high quality, proactive
services and programs that protect and enhance the quality of life for all citizens through
opportunities for affordable housing and the equitable, timely, and effective enforcement of
land use regulations while conserving the integrity of neighborhoods.
The Building Inspection division enforces a number of codes and ordinances which relate
to new construction and the maintenance of existing structures in order to protect the health
and safety of the general public, and is entirely supported by permit and inspection-related
fees. The division issues building permits for new construction, additions, alterations and
repairs, sign and professional permits including mechanical, plumbing, fire sprinkler, and
alarms. All building site plans are reviewed and inspections are conducted to ensure safe
and proper construction in adherence with code. The division also enforces zoning
ordinances and responds to complaints of nuisance-related ordinance violations.
Housing & Inspection Services Divisions
General Fund Enterprise Fund
● Administration ● Housing Authority
● Building Inspection
● Housing Inspection
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Housing & Inspection Personnel:
FY2012 FY2013 FY2014
Total FTEs 28.80 28.68 25.74
The Housing Inspection division inspects more than 16,780 rental units annually, working
with property owners, managers, and tenants to ensure conformance with the Iowa City
Housing Code. Code language establishes minimum health and safety standards considered
necessary to protect and promote the welfare of tenants and the general public. The division
also enforces zoning ordinances and responds to complaints of nuisance-related ordinance
violations.
The Iowa City Housing Authority (ICHA) division acts as a community leader for affordable
housing, family self-sufficiency, and homeownership opportunities. We provide: Information
& Education, Housing Assistance, Public & Private partnership opportunities. The ICHA also
manages the operations of the Peninsula Apartments reported in the Special Revenue
Funds – Peninsula Apartments Fund.
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Public Works Director: Rick Fosse
Administrative Office Location: 410 E. Washington St.
Phone: (319) 356-5141
PUBLIC WORKS DEPARTMENT
Public Works Department Divisions
General Fund:
•Administration ● Engineering
Special Revenue:
•Streets Operations (Road Use Tax Fund)
Enterprise:
•Wastewater Treatment ● Water
•Refuse Collection ● Landfill
•Storm Water
Internal Service:
•Equipment Replacement
MISSION STATEMENT
The Public Works Department exists to provide the essential infrastructure and services
necessary for the health, safety, and welfare of our community. These services are provided
in a manner that will enhance the quality of life of our citizens today and for generations to
come.
DEPARTMENT DESCRIPTION
The Public Works Department is comprised of eight operational areas which operate from
various locations throughout the city.
The Public Works Administration division manages the activities of the nine divisions.
Administration also oversees the Energy Efficiency & Conservation Block Grant reported in
the Special Revenue Funds – Energy Efficiency & Conservation Block Grant Fund.
The Engineering division performs work in connection with all municipal public works
improvements including bridges, roads, sanitary sewers and stormwater systems and is a
General Fund account funded primarily through property tax revenue. Engineering staff
review subdivision plans, design public works improvement projects, perform survey work,
and inspect the construction of public works projects and subdivision improvements.
The Streets Operations division is funded by the Road Use Tax. The Streets Division is
responsible for the maintenance of the City's street system. The work duties include
maintenance and repair of the City's concrete and asphalt streets, street sweeping, leaf
vacuum program and snow plowing.
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Public Works Personnel:
FY2012 FY2013 FY2014
Total FTEs 153.11 152.60 148.60
The Wastewater Treatment division ensures the public health and safety of the citizens of
Iowa City and locally protects the Iowa River as a water resource for the people of Iowa. The
division provides proper care, operation, and maintenance of City wastewater and storm
water collection systems, treatment plants, and the local environment. The division is
supported primarily through user fees.
The Water division is responsible for maintaining clean, safe drinking water for the
community. Because of the many water sources on two water well sites, Iowa City has the
ability to provide an excellent blend of high quality water as well as an abundant capacity.
The division produces and distributes high quality water in a quantity sufficient to meet the
residential, commercial, industrial, and firefighting needs of the City. The division is
supported primarily through user fees.
The Refuse Collection division protects the health safety and welfare of our community by
providing prompt and safe curbside collection of waste materials. The division is supported
primarily through user fees.
The Landfill division serves Johnson County, Kalona and Riverside. Each year, the landfill
takes in about 125,000 tons of trash. Trash is landfilled according to stringent federal and
state regulations to ensure that environmental protection is in place. The division is
supported primarily through user fees.
The Storm Water Management division is administered by the Engineering Division of the
Public Works Department. The City of Iowa City has developed programs to reduce the
discharge of pollutants carried by storm water into our local waterways. Revenue to support
its mission is derived from monthly stormwater utility fees collected from local residents and
businesses.
The Equipment Replacement division provides repair, preventive maintenance and
equipment management services for all major City-owned vehicular equipment with the
exception of Transit buses. Fueling services are also the responsibility of the Equipment
Division, along with acquisition of new vehicles/equipment and disposition of replaced
vehicles/equipment. The division operates as an internal service fund and is supported
through chargebacks to City divisions.
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Parks & Recreation Director: Mike Moran
Parks Division Office Location: 2275 South Gilbert Street
Phone: (319) 356-5107
Recreation Division Office Location: 220 South Gilbert Street
Phone: (319) 356-5100
DEPARTMENT OF PARKS & RECREATION
MISSION STATEMENT
Provide a high-quality level of leisure time opportunities, increase the number of people
served, improve the quality of program delivery, and advocate the benefits of recreational
involvement to the general public.
We strive to enhance the quality of life for residents of Iowa City by providing cost-effective,
quality programs and services, facilities, parks, open spaces, and information as an essential
link in creating a dynamic, vital community.
Parks & Recreation Divisions
Administration
Parks Operation & Maintenance
Recreation
Cemetery Operations
DEPARTMENT DESCRIPTION
The Parks & Recreation Administration division oversees the operation of the Parks
Maintenance, Recreation, and Oakland Cemetery Divisions. The division also manages City
Hall maintenance operations (Government Buildings), and supports the City’s Farmers
Markets.
The Recreation division manages the operation of the City’s recreation facilities and
programs. The City offers programs in youth & adult sports, aquatics, culture & art programs,
and special populations involvement programs designed for persons of all ages with special
needs. The division also helps organize the annual Farmer’s Market and Market Music
programs.
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Boards and Commissions:
A nine member Parks and Recreation Commission is appointed by the City Council to
recommend and review policies, rules, regulations, ordinances and budgets relating to parks,
playgrounds, recreational centers and cultural functions of the city and make such reports to the
City Council as the Commission deems in the public interest.
Parks & Recreation Personnel:
FY2012 FY2013 FY2014
Total FTEs 42.25 42.25 42.25
The Park Maintenance division oversees the maintenance of the City’s green space and 43
designated parks. Duties include: cleaning, repairing, and maintaining park shelters;
mowing, snow and ice removal; and repair of park fixtures such as picnic tables and
garbage racks. Staff also assist organized sports groups through the operation of lighting
and irrigation systems. Staff prepare community gardens and manage dog parks, City
Park’s carnival rides, and the City’s disc golf course, among others. This division also
oversees Forestry and Central Business District maintenance operations.
The Cemetery Operations division occupies 40+ acres adjacent to the western edge of
Hickory Hill Park. There have been an estimated 18,000 interments in the cemetery to date.
Staff maintain all cemetery grounds, buildings, equipment, and snow route. Staff assist
family members and funeral homes regarding funeral arrangements, manage billing and
maintain records, and assist with genealogy requests.
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Library Director: Susan Craig
Location: 123 South Linn Street
Phone: (319) 356-5200
LIBRARY
ICPL Hours of Operation:
Mon-Thurs:
10 am – 9 pm
Friday:
10 am – 8 pm
Saturday:
10 am – 6 pm
Sunday:
12 pm – 5 pm
MISSION STATEMENT
The Iowa City Public Library is an innovative and responsive community center that supports
lifelong learning, literacy, and access to the world of ideas.
The Library values and is committed to: intellectual freedom, excellence in customer
service, community building, working collaboratively, minimizing barriers to use, providing a
welcoming environment, and a well-trained staff.
DEPARTMENT DESCRIPTION
The Iowa City Public Library is the busiest public library building in the state of Iowa. On
average, over 225 people enter the building every hour and an average of over 4,300 items
are checked out each day. Five public meeting rooms are booked more than 2,100 times a
year for a variety of community uses. Programs for children are offered almost every day
and in-house computer and wireless use is over 211,000 per year. Online access at
www.icpl.org makes collections and information available 24/7.
Iowa City Public
Library Divisions:
•Library General
•Library Foundation
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Boards and Commissions:
Nine-member Board of Trustees appointed by the City Council with powers to set policy,
employ a Director and staff, expend tax funds allocated by the City Council, contract with other
jurisdictions, and receive and spend gift funds and other revenues.
Library Personnel:
FY2012 FY2013 FY2014
Total FTEs 43.64 43.63 43.13
The Library is governed by a semi-autonomous nine-member board of trustees; which is
empowered by state law and city ordinance to set policy, determine goals and objectives,
direct the use of monies appropriated or gifted to the Library, and to employ staff.
Services are offered to residents of Iowa City and, through contract, residents of University
Heights, Hills, and rural Johnson County. Reciprocal agreements with other public libraries
across Iowa provide for a sharing of services through the Open Access Program. The
Library also contracts with the University of Iowa to provide access to children’s literature
materials for education and library science students & faculty.
Approximately 82% of funding comes from Iowa City tax support which includes a voter
approved .27 levy (per $1,000 taxable valuation). Other major funding sources include
contracts for service, library fines, gifts, and building rent.
The Iowa City Public Library is separated into two budgetary divisions: Library Operations
and the Library Foundation. Operations accounts for Library programs, services,
materials, and building maintenance. The Library Foundation’s budget accounts for
personnel costs in the Iowa City Public Library Friends Foundation development office.
These expenditures are fully reimbursed by the Foundation.
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Senior Center Coordinator: Linda Kopping
Location: 28 South Linn Street
Phone: (319) 356-5220
SENIOR CENTER
Senior Center Hours of Operation:
Business Hours Extended Member Hours
8 AM - 5 PM, 7 AM – 7 PM,
Monday – Friday Monday - Thursday
7 AM – 5 PM, Friday
Building hours are 10:30 AM – 1:30 PM,
often extended to Saturday & Sunday
accommodate evening
and weekend programming.
Please see Calendar of Events for program schedule.
MISSION STATEMENT
The mission of the Senior Center is to promote optimal aging among older adults by offering
programs and services that promote wellness, social interaction, community engagement,
and intellectual growth. The Center serves the public through intergenerational
programming and community outreach.
DEPARTMENT DESCRIPTION
Establishing social connections, keeping active physically and mentally, and maintaining
contact with the community are cornerstones of optimal aging, and they are what we do best
at The Center.
Establishing Social Connections
•Social interaction and engagement is an essential component of all programming.
Classes, programs, special events, performance groups, volunteer activities, clubs, and
organizations all incorporate time for participants to interact with each other.
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Boards and Commissions:
The Senior Center Commission is comprised of seven members with renewable three-year
terms. Six members are appointed by the City Council. The seventh at-large member must be
a Johnson County resident living outside of Iowa City. This person is appointed by a majority
vote of the six Council appointees. Duties and powers of the Commission include serving in an
advisory role to the City Council with regard to the needs of the Senior Center. Commission
members make recommendations on policies and programs and join staff and other interested
persons in seeking adequate financial resources for the operation of The Center. They
encourage full participation of older adults in Center programs and activities and work to ensure
that The Center is well integrated into the community. Commissioners encourage partnering
with other organizations to meet the needs of older adults; serve in an advocacy role with regard
to the needs of older adults; and assist the City Manager in the evaluation of personnel.
Senior Center Personnel:
FY2012 FY2013 FY2014
Total FTEs 6.50 6.50 6.50
Keeping Active, Physically and Mentally
•Classes: The Center provides abundant educational opportunities. Classes cover
everything from literature and fitness to video production, music, and art education.
They are taught by knowledgeable volunteers and independent contractors. All are non-
credit with no tests or educational prerequisites.
•Volunteer Service: Center volunteers work as teachers, leaders, project directors,
building supervisors, or special project volunteers. They play a critical role in the
successful operation of The Center. Notably, this type of volunteering can bring a sense
of purpose or meaningfulness to a person’s life.
Maintaining Contact with the Community
•Community Services Offered at The Center: The AARP Tax Aide Program,
University of Iowa Counseling Services, Volunteer Lawyers, Senior Health Insurance
Information Program, Visiting Nurses Association, Senior Nutrition Program, and
Respecting Your Wishes all ensure that the community comes into The Center.
•The Center Reaches Out to the Community: Center volunteers share information
about The Center and conduct fundraising activities in a variety of venues.
Performances by music, theater, choral, dance and poetry groups are regularly
scheduled throughout the community. Performances benefit both the performers and the
audience. Performers share their talents with the community and maintain or expand
mental fitness and social connections. Viewers enjoy entertainment in an environment
that promotes social interaction.
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PCD Director: Jeff Davidson
Office Location: 410 E. Washington St.
Phone: (319) 356-5230
DEPARTMENT OF PLANNING & COMMUNITY DEVELOPMENT
MISSION STATEMENT
It is the mission of the Department of Planning and
Community Development to facilitate the successful
growth of the community.
DEPARTMENT DESCRIPTION
The Planning & Community Development (PCD) Department is comprised of the following
divisions:
The Planning & Community Development Administration division provides professional
oversight of PCD divisions. The PCD Administration also oversees the City’s Tax Increment
Financing funds budgeted in the Special Revenue Funds – Tax Increment Financing Fund.
The Community Development division is committed to providing Iowa City residents with
access to safe and affordable housing, jobs and services to promote the general economic
prosperity and welfare of Iowa City. This is accomplished by coordinating efforts with local
agencies, businesses, nonprofit organizations and other community partners, and by
administering and coordinating activities relating to city, state, and federal housing and
community and economic development programs. The division also oversees the following
programs budgeted in the Special Revenue Funds:
•The Community Development Block Grant (CDBG) program and CDBG Rehab are
federally funded programs for community and economic development. Staff makes
assessments of community employment opportunities, housing, and services for low
and moderate income residents, and use CDBG funds to fulfill identified needs.
PCD Department Divisions:
General Fund:
•Administration
•Community Development
•Economic Development
•Urban Planning
•Neighborhood Services
•Human Services
Special Revenue Funds:
•Metro Planning
Organization of Johnson
County (MPOJC)
Artist rendering of possible development at Benton St./Riverside Dr.
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•The HOME Investment Partnership program is a federally funded program through
the US Department of Housing & Urban Development (HUD). The program provides
safe, decent, affordable housing.
•Other Shared Revenue grants, including Jumpstart Iowa, Hazard Mitigation Grant
Project Buyout, and Supplemental Community Development Block Grants provide
assistance to business and residential flood recovery efforts.
•The Self-Supporting Municipal Improvement District (SSMID) collects and remits a
property tax collected in a special taxing district that is used to promote the
downtown development district.
The Economic Development division researches, compiles, and analyzes demographic
and economic data in order to recommend, implement, and advocate policies and programs
designed to further the economic development of Iowa City. Staff members work closely
with the Chamber of Commerce, Iowa City Area Development Group (ICAD), University of
Iowa, and others in promoting the City as a viable business location. They assist developers
and prospective companies with commercial and industrial development projects. Staff
advises the City Council, boards and commissions regarding economic development
projects and proposals.
The Urban Planning division coordinates preparation of the Comprehensive Plan; including
district plans that focus on development, redevelopment, preservation and conservation
issues within the city’s ten neighborhood districts. Drafting of these plans includes extensive
citizen participation through public planning workshops, surveys and interviews with property
owners, developers, realtors, environmental organizations and neighborhood groups.
The division promotes sustainable growth and development within the city by establishing
comprehensive plans and associated policies and regulations that ensure that the best
qualities of the city’s residential, commercial, and employment areas are preserved and
supported while promoting new development opportunities that will create long term value
for the community. The division fulfills state statutory requirements pertaining to zoning,
development, and historic preservation.
The Neighborhood Services division supports and encourages citizens to help shape the
future of their neighborhood. By assisting in the establishment of neighborhood associations,
and coordinating with 33 neighborhood associations, this division seeks to encourage action
by providing ideas and resources that help associations address their needs and interests
within the goals of the larger community.
The Human Services division makes annual allocations to the area’s human service
agencies. Staff coordinates with United Way of Johnson County and the Housing and
Community Development Commission in providing recommendations for the allocation of
these funds. The division also manages the donation stations for homeless citizens.
The Metropolitan Planning Organization of Johnson County (MPOJC) is the County-
wide planning organization for Johnson County, Iowa. Assistance is provided to MPOJC
member agencies in three specific program areas: transportation planning, transportation
assistance to small communities, and general human service issues.
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Boards and Commissions:
• The Planning and Zoning Commission is charged with drafting and implementation of the
zoning code and subdivision regulations in accordance with the Comprehensive Plan.
Commission members review annexations and requests for rezoning and subdivision;
making a final recommendation to City Council.
• The Board of Adjustment reviews requests for special exceptions, variances and other
appeals pertaining to the zoning code.
• The Historic Preservation Commission conducts studies and implements regulations
designed to promote the preservation of historic landmarks and districts.
• The Public Art Advisory Committee administers the Public Art Program by determining the
placement of public art, the type of art to be used in a specific project, and the artist to be
engaged; overseeing the acceptance of gifts of art; overseeing the maintenance and
disposition of public art; and overseeing expenditures of the Public Art Program budget.
• Housing and Community Development Commission assesses and reviews policies and
planning documents related to the provision of housing, jobs, and services for low and
moderate income residents, reviews policies and programs of the Community Development
Division and makes recommendations regarding the use of public funds to meet the needs
of low and moderate income residents. The Commission also seeks public participation in
assessing needs and identifying strategies to meet these needs.
Planning & Community Development Personnel:
FY2012 FY2013 FY2014
Total FTEs 20.88 19.13 19.15
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Mayor: Matt Hayek (At-Large)
Mayor Pro Tem: Susan Mims (At-Large)
Connie Champion (District B)
Terry Dickens (At-Large)
Rick Dobyns (District A)
Michelle Payne (At-Large)
Jim Throgmorton (District C)
Office: 410 East Washington Street
Email: council@iowa-city.org
All correspondence addressed to the entire
City Council becomes a permanent public
record and is archived on the City website.
City Council Personnel:
FY2012 FY2013 FY2014
Total FTEs 7.00 7.00 7.00
CITY COUNCIL
MISSION STATEMENT
The mission of the Iowa City City Council is to serve faithfully the residents and businesses
of Iowa City and develop the City’s overall quality of life. The Council does this by setting
policy for the City and direction for Iowa City’s City Manager and its Boards and
Commissions.
CITY COUNCIL DESCRIPTION
The City Council provides policy direction for the City of Iowa City. The Council conducts
public meetings, passes resolutions and ordinances, conducts legislative oversight for the
residents and businesses in Iowa City, and overseas all Boards and Commissions. The City
Council is composed of seven (7) council members on staggered terms. Councilmembers
represent the community at large and three districts. The Mayor of Iowa City is elected
internally by the Council and maintains office for one year.
52
City Manager: Tom Markus
Office Location: 410 E. Washington St.
Phone: (319) 356-5010
CITY MANAGER
MISSION STATEMENT
The City Manager strives to ensure City services are provided in an efficient, responsible
manner. Through effectively managing the City’s operating departments, the City Manager
seeks to implement policy that is consistent with the preferences of Iowa City’s citizens, as
reflected in the direction provided by the City Council. Further, the City Manager provides
Council with information needed to make informed policy decisions.
DEPARTMENT DESCRIPTION
The City Manager is the chief administrative officer for the City and is appointed by the City
Council, managing the City’s day-to-day operations under broad policy direction from Council.
The City Manager supervises the activities of all City departments and advises the City
Council on matters relating to planning, development, and municipal operations.
The Communications Office serves as the central point of contact for internal and external
communications at the City. The communications team coordinates media efforts and
informational and promotional campaigns for the City, maintains the City’s website and
intranet, utilizes social media to promote City events and programs, and works closely with
the Cable TV division on public programming.
The Human Resources division provides services in the areas of employee & labor
relations, collective bargaining, civil service compliance, employee benefits administration,
recruitment of prospective employees, personnel policy development & administration, and
administration of applicable employment laws.
The Human Rights division enforces antidiscrimination laws, conduct training, and act as a
liaison to the Human Rights Commission. The division also assists the City in its compliance
with civil rights laws.
City Manager’s Office Divisions
General Fund: Enterprise Fund:
City Manager ● Broadband Tele-
Communications Office -communications
Human Resources
Human Rights
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City Manager Personnel*:
FY2012 FY2013 FY2014
Total FTEs 16.13 15.63 17.63
*Communications Office added to the City Manager’s Office in FY13. Staff were previously
organized under the Finance Department.
The Broadband Telecommunications division schedules programming for City Channel 4
and manages the channel’s website. The division also operates cable Channel 5 and
produces local government and community video programming. Cable Television monitors
cable franchise agreement compliance, regulates basic cable service rates, and provides a
complaint resolution service for citizens with the local cable company.
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City Clerk: Marian Karr
Office Location: 410 E. Washington St.
Phone: (319) 356-5043
Boards and Commissions:
The Police Citizens Review Board, based on a citizen initiative, was established in 1997. The
board reviews police policies, procedures, and practices and may recommend modifications to
them. The PCRB also reviews reports prepared after investigation of complaints about alleged
police misconduct and then issues its own written report. The Board is also required to maintain
a central registry of complaints and holds at least one community forum each year for the
purpose of hearing citizens’ views on the policies, practices and procedures of the Iowa City
Police Department.
City Clerk Personnel:
FY2012 FY2013 FY2014
Total FTEs 4.00 4.00 4.00
CITY CLERK
MISSION STATEMENT
The City Clerk is the official recordkeeping office of the City, performing recordkeeping
duties as prescribed by State Law, the City Charter, and the Municipal Code.
DEPARTMENT DESCRIPTION
The City Clerk is appointed by the City Council, reports directly to the Council and attends
all City Council meetings. The City Clerk is charged with custody of deeds, contracts, and
abstracts. The Clerk's office is responsible for the keeping of all ordinances, resolutions,
minutes, and the City Code. The office publishes public notices, ordinances, and minutes as
required by law. The City Clerk's office assists both staff and the general public in
researching information. Taxi company licenses and driver authorization, dancing permits,
outdoor service areas, cigarette licenses, beer/liquor licenses, and cemetery deeds are
issued from the Clerk's office. City subdivision files, project files, the Domestic Partnership
Registry, and an index of Council proceedings are also maintained in the office. The Clerk's
office also provides staff support for the Police Citizens Review Board (PCRB).
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City Attorney: Eleanor Dilkes
Office Location: 410 E. Washington St.
Phone: (319) 356-5030
City Attorney Personnel:
FY2012 FY2013 FY2014
Total FTEs 5.60 5.60 5.60
CITY ATTORNEY
MISSION STATEMENT
The City Attorney’s Office represents the City in court litigation and provides legal advice,
opinions, and services to City staff, boards, and commissions.
DEPARTMENT DESCRIPTION
The City Attorney is appointed by the City Council and works at the direction of the City
Council. The City Attorney supervises the City Attorney's Office, including four Assistant City
Attorneys. In addition, the City Attorney acts as Chief Legal Counsel to the City Council, City
Manager, the various City departments and staff, and most City commissions, committees
and boards. The City Attorney also reviews and approves proposed City ordinances,
resolutions, contracts, and other legal documents; oversees property acquisition needed for
public improvements; prepares legal opinions for Council and City staff; and represents the
City in litigation in which the City is involved, including violations of City ordinances.
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Finance Director: Dennis Bockenstedt
Office Location: 410 E. Washington St.
Phone: (319) 356-5050
FINANCE DEPARTMENT
Finance Department Divisions:
General Fund : Internal Service:
Administration ● Information Technology Services
Accounting ● Risk Management
Purchasing
Revenue
MISSION STATEMENT
It is the mission of the Finance Department to provide quality services to residents and to
safeguard City assets. The role of the Finance Department is to support the operating
departments in achieving their program objectives utilizing effective and efficient financial
planning, reporting, and central support systems.
DEPARTMENT DESCRIPTION
Finance Administration provides direction and administrative support to departmental
operating divisions. It supervises the preparation and dissemination of financial data for use by
City Council and staff in making managerial decisions and coordinates the annual budget
process.
Administration also oversees the City’s Health & Dental Reserves as Internal Service Funds
which are maintained for permanent employees’ health care coverage through the City’s self-
insurance plan. Finance Administration also manages the City’s Employee Benefits Fund which
is a Special Revenue Fund that collects property taxes levied for the purpose of funding public
employee benefits such as IPERS, MFPRSI, health insurance, dental insurance, Social Security
and Medicare, as well as other similar benefits.
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Finance Department Personnel*:
FY2012 FY2013 FY2014
Total FTE’s 42.43 39.44 36.68
*Communications Office added to the City Manager’s Office in FY13. Staff was previously
organized under the Finance Department.
The Accounting Division provides processing and reporting of all financial transactions for the
City of Iowa City. The division also provides financial controls for departments to help ensure
proper stewardship of public funds. Accounting provides services that support management
decisions through timely and accurate processing and reporting of payroll, accounts payable,
accounts receivable, and cash transactions.
The Purchasing division provides quality service to City departments, protects the City’s legal
interests, and acts responsibly on behalf of the public by maintaining the integrity of the City’s
procurement system through the encouragement of open competition and the impartial and fair
treatment of vendors. This division also operates the Central Services Internal Service Fund
that manages the City’s mail and copier operations and other central functions.
The Revenue division is responsible for the customer service, billing, and collection procedures
for 25,500 City of Iowa City utility accounts and 200 Landfill accounts. The division also records
and reconciles all City receipts and banking activity.
The Information Technology Service (ITS) division provides server management, legacy
system management, software development, system integration, desktop computer
management and support, data network design and management, website application
development and management, City phone systems support, and fiber optic network design and
management.
The Risk Management division is responsible for managing the City’s property and casualty
risks and selecting prudent and cost effective solutions to minimize the financial impact of losses
to the City. Risk Management also coordinates the City’s safety and OSHA programs.
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Transportation Services Director: Chris O’Brien
Parking Office Location: 335 Iowa Avenue
Phone: (319) 356-5096
Transit Office Location: 1200 South Riverside Dr.
Phone: (319) 356-5151
www.ebongo.org
Transportation Services Personnel:
FY2012 FY2013 FY2014
Total FTEs 89.00 81.00 77.50
TRANSPORTATION SERVICES
Transportation
Services Department
Divisions:
General Fund:
Public Transportation
Enterprise Funds:
Parking
Public Transportation
MISSION STATEMENT
The Iowa City Transportation Services Department is committed to providing convenient, safe
parking options, safe and courteous transit services, and quality customer service to the citizens and
visitors of Iowa City.
DEPARTMENT DESCRIPTION
The Transportation Services Department manages the City’s Parking and Public Transportation
divisions. Both divisions are self-supporting enterprise funds; the Public Transportation division was
transferred out of the General Fund and into its own enterprise fund starting in fiscal year 2013.
The Parking division consists of Administration, On-street, Parking Lot, and Parking Ramp
operations. The division oversees the operation of four parking structures with 2,486 off-street
spaces, 1,302 on-street and surface parking lot spaces, and 148 designated motorcycle/scooter
spaces.
The Public Transportation division consists of Administration, Mass Transit Operations, Fleet
Maintenance, and Court Street Transportation Center management. The division operates and
maintains a 27 bus fleet serving 19 routes during weekday peak service, as well as contracting with
Johnson County SEATS for paratransit service. The Court Street Transportation Center is
maintained and operated by the Transit Division.
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Operations Specialist: Michael Tharp
Location: 1801 S. Riverside Drive
Phone: (319) 356-5045
Iowa City Municipal Airport Five Year Strategic Plan
2011-2015
Airport Personnel:
FY2012 FY2013 FY2014
Total FTEs 1.75 1.00 1.00
AIRPORT
VISION STATEMENT
The Iowa City Municipal Airport, through the direction of the Airport Commission, will provide
a safe, cost-effective general aviation airport that creates and enriches economic,
educational, health care, cultural, and recreational opportunities for the greater Iowa City
area.
MISSION STATEMENT
The mission of the Iowa City Municipal Airport is to support the strategic goals of the City of
Iowa City and to meet the needs of its stakeholders.
DEPARTMENT DESCRIPTION
Iowa City’s Municipal Airport is a general aviation airport located in the southwest part of
Iowa City. It is the oldest, continuously operating airport west of the Mississippi. Of the 113
pubic airports in Iowa, the Iowa City Municipal Airport is one of the busiest general aviation
airports in the state.
A Fixed Base Operator on the airfield provides fuel service, aircraft maintenance, flight
instruction, and charter services. The airport has approximately 30,000 take-offs and
landings annually and sold over 240,000 gallons of jet fuel and aviation gasoline to aircraft
operators in FY2012.
Airport staff is responsible for daily operation and maintenance of all airport facilities,
including 59 T-Hangars, 6 corporate hangars, other airfield buildings, runways and
equipment. The Operations Specialist staffs an administrative office, manages leased areas
and contracts, plans and oversees airport-related capital improvements.
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General Fund Special Revenue
Funds
Debt Service
Fund
Enterprise
Funds
Internal Service
Funds
Capital Projects
Fund
General (100*)
Community
Development Block
Grant (2100)
Debt Service
(5***)Parking (7100)Equipment
Replacement (8100)
Capital Projects
(3*** & 4***)
HOME Grant (2110)Transit (7150)Risk Management
Services (8200)
Road Use Tax (2200)Wastewater
Treatment (7200)
Information Technology
Services (8300)
Other Shared Revenues
(2300)Water (7300)Central Services (8400)
Energy Efficiency &
Conservation Block
Grant (2310)
Refuse Collection
(7400)Health Insurance (8500)
UniverCity (2315)Landfill (7500)Dental Insurance (8600)
Metro Planning
Organization of Johnson
County (2350)
Airport (7600)
Employee Benefits
(2400)
Stormwater
Management (7700)
Peninsula Apartments
(2510)
Broadband
Communications
(7800)
Tax Increment Financing
(26**)
Public Housing
Authority (7900)
General Rehabilitation &
Improvement Program
(2810)
Self-Supporting
Municipal Improvement
District (2820)
Major funds
City of Iowa City
Budgetary Fund Structure
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Police Public Works
Police Administration Public Works Administration
Police Administrative Services Engineering Services
Police Field Operations
Parks & Recreation
Parks & Recreation Administration
Fire Recreation Administration
Fire Administration Park Maintenance
Fire Emergency Operations Cemetery Operations
Fire Prevention
Fire Training Planning & Community Development
Planning & Community Development Admin
Housing & Inspection Services Urban Planning
Housing & Inspection Administration Community Development
Building Inspections Economic Development
Housing Inspections Neighborhood Services
Housing Authority Human Services
City Council Library
Library General
City Clerk Library Foundation
City Attorney Senior Center
City Manager Finance
City Manager Finance Administration
Communications Office Accounting
Human Resources Purchasing
Human Rights Revenue
Departments & Divisions by Fund
General Fund
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CDBG Fund Peninsula Apartments Fund
Planning & Community Development Housing & Inspection Services
Community Development Housing Authority
HOME Grant Fund Tax Increment Financing Fund
Planning & Community Development Planning & Community Development
Community Development Planning & Community Development Admin
Road Use Tax Fund General Rehabilitation & Improvement Program
Public Works Planning & Community Development
Streets Operations Community Development
Other Shared Revenues Fund Self-Supporting Municipal Improvement District
Planning & Community Development Planning & Community Development
Community Development Community Development
Energy Efficiency & Conservation Block Grant
Public Works
Public Works Administration
UniverCity Fund
Planning & Community Development
UniverCity Neighborhood Partnerships
Metro Planning Organization of Johnson County
Planning & Community Development
Metro Planning Organization of Johnson County
Employee Benefits Fund
Finance
Finance Administration
Departments & Divisions by Fund
Special Revenue Funds
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Parking Fund Landfill Fund
Transportation Services Public Works
Parking Operations Landfill Operations
Transit Fund Airport Fund
Transportation Services Airport Operations
Public Transportation Airport Operations
Wastewater Treatment Fund Storm Water Management Fund
Public Works Public Works
Wastewater Treatment Storm Water
Water Fund Broadband Communications Fund
Public Works City Manager
Water Operations Broadband Communications
Refuse Collection Fund Housing Authority Fund
Public Works Housing & Inspection Services
Refuse Collection Housing Authority
Equipment Replacement Fund Central Services Fund
Public Works Finance
Equipment Replacement Purchasing
Risk Management Services Fund Health Insurance Fund
Finance Finance
Risk Management Finance Administration
Information Technology Services Fund Dental Insurance Fund
Finance Finance
Information Technology Services Finance Administration
Internal Service Funds
Enterprise Funds
Departments & Divisions by Fund
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FINANCIAL SUMMARY
Financial Plan Preparation Schedule
Financial and Fiscal Policies
All Funds
Fund Balance Summary
Revenue Summary
Expenditure Summary
Inter Fund Transfers
Personnel Full Time Equivalents (FTE)
F
Y
2
0
1
4
PREPARATION OF THE FINANCIAL PLAN
Introduction
This Three-Year Financial Plan is for fiscal years FY2014 through FY2016, which begins
July 1 and ends June 30. The Financial Plan includes a one-year annual budget as
required by Iowa Code, and provides two projection years as a planning tool. The
purpose of the overview is to disclose the basis on which the financial plan has been
prepared.
The role of a government's operating budget differs from that of a private business.
Budgets are an important internal planning tool for business, but they also play an
external role for governmental entities. A multi-year financial plan informs parties inside
and outside government of future objectives and provision of services to its constituents.
The three-year plan also permits a more comprehensive review of the City’s financial
condition, allowing analysis of current and future needs and requirements. During
preparation of the plan, careful review is made of property tax levy rates, utility and user
fee requirements, ending cash balances by fund, debt service obligations, bond financing
needs, capital outlay for equipment purchases, and major capital improvement projects.
This document contains operating budgets for the governmental funds: general, special
revenue, debt service, capital project and permanent funds. It also includes business
type funds and internal service funds. Internal service fund activities are considered non-
budgetary in that they are not formally appropriated, reported to the State of Iowa or
included in the adopted budget resolution approved by City Council each year. This is in
accordance with the state’s filing requirements. Financial summaries for “All Funds”
exclude these non-budgetary funds.
Budget projections are summarized by major revenue and expenditure categories within
each division. A separate multi-year Capital Improvements Program (CIP) shows
budgeted revenue and expenditures for FY2013 through FY2017.
Basis of Accounting
The cash basis of accounting has been used for preparation of this document. Revenues
are projected on when they’ll be received, not necessarily when they are earned, and
expenditures are projected for when they will be paid out rather than when they are
incurred.
The government-wide financial statements and proprietary funds are accounted for on
the flow of economic resources measurement focus and use the accrual basis of
accounting. Agency funds do not have a measurement focus and use the accrual basis
of accounting. Under the accrual method, revenues are recorded when earned and
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expenses are recorded at the time liabilities are incurred. The City applies all applicable
Financial Accounting Standards Board pronouncements issued on or before November
30, 1989, except those that conflict with GASB pronouncements, in accounting and
reporting for these funds.
All governmental funds are accounted for using a current financial resources
measurement focus, which generally includes only current assets and current liabilities
on the balance sheet. The modified accrual basis of accounting is used for these funds.
Under the modified accrual basis, revenue is recognized when susceptible to accrual,
which is in the period in which it becomes both available (collectible within the current
period or soon thereafter to be used to pay liabilities of the current period) and
measurable (the amount of the transaction can be determined). Revenue accrued
includes property taxes, intergovernmental revenue, and interest earned on investments
(if they are collected within 60 days after the year-end). Expenditures are recorded
when the related fund liability is incurred. Principal and interest on long-term debt, as
well as expenditures related to compensated absences and claims and judgments, are
recorded only when payment is due. The City maintains its records on a modified cash
basis of accounting under which only cash receipts, cash disbursements and
encumbrances, investments, and bonded debt are recorded. These modified cash basis
accounting records have been adjusted to the accrual or modified accrual basis, as
necessary.
Annual Preparation Schedule
In August, the Finance Department writes a manual of directions and updates all forms.
The manual contains: 1) directions for completing the forms, 2) descriptions of
expenditures that may be budgeted in a particular line item, and 3) projected prices or
inflation factors for various supplies, service contracts, vehicle maintenance service,
telephone and postal services, and office furniture and equipment.
The City Manager instructs the Department Heads on whether a ny changes in level of
service can be factored into the proposed financial plan. This is done before the actual
budget process starts. Changes to the financial plan are done annually during the
budget process. All revenue and expenditure estimates are re-evaluated and revised if
necessary.
In September, the manual and forms for the next financial plan are distributed to
Department and Division Heads. They also receive salary projections, a three year
history of each Department’s/Division’s actual line item expenditures, and projected
revenues and costs for the three years covered by the Financial Plan. (The Finance
Department projects revenues individually and uses a combination of inflation factors
and individual costs to project expenditures.)
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In October, the forms are returned. These include the Department/Division’s
adjustments to line item revenue and expenditure projections, their travel request, their
capital outlay request, and professional services required.
In November, the Finance Department reviews the forms and compiles them all into a
budget. All budget forms and adjustments are forwarded to the City Manager.
By mid-December, the City Manager and Finance Department decide which
modifications to operations will be made. A tax levy is computed. Analysis is done so
all funds have required balances or zero balances. Then the Proposed Financial Plan
document is printed.
City Council reviews the Proposed Financial Plan during the month of January.
In February, The Proposed Financial Plan and a memo of Council’s changes are
presented to the public. A public hearing is held at least one week prior to the final
adoption.
In March, the final Financial Plan is adopted. The State of Iowa requires a one-year
budget be adopted by March 15 of each year. The applicable year in Iowa City’s three-
year Financial Plan is adopted as the annual budget to satisfy State requirements.
Amending the Adopted Budget
Department Directors and appointed staff are responsible for analyzing monthly
financial reports to determine if expenditures will exceed budgeted appropriations. The
Finance Department also monitors the status of actual revenues and expenses
compared to budget, working directly with department/division management to resolve
any problems identified within the line item budget.
Examples of items which may require an amendment include: grant-funded activities,
unanticipated repair of equipment or buildings, temporary employee wages and
overtime. On amendment requests, departments/divisions explain the reason for
additional funding and are asked to suggest a funding source:
1) Reallocation of budget appropriations within their own budget;
2) New or increased revenues (grant funding, increase participation/user fees);
3) Contingency funding (use of cash balance).
Requests are then reviewed by the Budget/Management Analyst and forwarded to the
Finance Director and City Manager for approval. If the request is approved, the
amendment is processed so that subsequent budget comparison reports will reflect the
change. Requests must be submitted for review by early spring (a date set by the
Finance Department annually) as is necessary to compile reports for publication and
state certification.
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Amendments are typically presented to the City Council twice a year, with a public
hearing held each time to allow for citizen input. The first public hearing is usually held
in early fall, the second and/or final hearing is in late spring. All amendments must be
formally approved and certified to the State of Iowa by May 31st, as required by law.
Financial statements which compare the fiscal year’s actual revenues and expenditures
to budgeted authority are published by the 1 st of December immediately following the
end of the fiscal year (June 30). These statements are also presented for the City as a
whole in the notes to that year’s Financial Report. Legal compliance is met if actual
expenditures do not exceed the budgeted expenditures by program areas: Public
Safety, Public Works, Health & Social Services, Culture and Recreation, Community
and Economic Development, General Government, Debt Service, Capital Projects and
Business Type/Enterprises.
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Financial Plan Preparation Schedule
FY2014 – 2016
September 13, 2012 Distribution of FY14 financial planning materials to
departments.
September 28 FY14 budget proposals due to Finance
Administration.
October 1 - 26 City Manager, Finance Administration, department
directors and managers review financial plan.
October 26 – November 9 Input approved adjustments from City Manager.
November 12 Preparation of the proposed financial plan and FY14
thru December 7 budget by Finance Administration.
December 13 Distribution of proposed Financial Plan to City
Council. (PDF due to Clerk’s office December 12-13)
January 2013 City Council budget work sessions.
January 27 State forms prepared.
February 21 Set Public Hearing & send hearing notice to
newspaper.
March 5 Hold Public Hearing. City Council approves FY2014
budget , the FY2014-2016 Financial Plan and
FY13-17 CIP Plan.
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FINANCIAL AND FISCAL POLICIES
The City of Iowa City's financial policies set forth the basic framework for the overall fiscal
management of the City. These policies assist the decision-making process of the City
Council. These policies provide guidelines for evaluating both current activities and
proposals for future programs.
Most of the policies represent long-standing principles, traditions and practices, and follow
generally accepted accounting principles which have guided the City in the past and have
helped maintain financial stability.
OPERATING BUDGET POLICIES
The City will prepare an annual balanced budget for all operating funds. A
balanced budget is one that has revenues sufficient to equal expenditures.
The City will maintain a budgetary control system to ensure adherence to the
budget and will prepare monthly reports comparing actual revenues and
expenditures to budgeted amounts.
Operating budgets are established on a fund/department/program basis.
A contingency account will be maintained in the annual General Fund operating
budget to provide for unanticipated expenditures or to meet unexpected small
increases in service delivery costs, budgeted annually at approximately ¾ of one
percent of expenditures and transfers out. The City Council will be informed semi-
annually on staff initiated amendments from the contingency account to the
operating programs within the General Fund.
Budget amendments may be made throughout the year with approval of the
Department Director, Director of Finance and the City Manager. The City Council
formally reviews and approves all amendments processed by staff twice a year in
August/September and May.
Increases or amendments to operating budgets are made only in the following
situations:
- emergency situations
- transfer from contingency
- expenditures with offsetting revenues or fund balance
- carry-over of prior year budget authority for expenses that had not been paid as of
the end of the fiscal year.
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OPERATING BUDGET PREPARATION CRITERIA
General Guidelines:
- Maintain the fiscal integrity of the City’s operating and capital improvement budgets
in order to provide services and to construct and maintain the City’s infrastructure.
- Maintain the City’s responsible fiscal position and AAA bond rating.
- Present budget data to the City Council in a format that will facilitate annual budget
decisions based on a three-year planning perspective. Provide the City Council
with a summary of the three-year forecasts.
- Encourage citizen involvement in the annual budget decision-making process
through public hearings, informal meetings, budget briefs and related informational
efforts.
Service Level Guidelines:
- Deliver service levels which are consistent with the citizens' willingness to pay and
the City's available resources.
- Base decisions to reduce service levels or eliminate programs on City-wide
priorities.
- Recognize that City employees are one of the City government's most valuable
resources and are essential to the delivery of high quality, efficient services.
Revenue Guidelines:
- Property tax levy rates will not exceed the limits as established by the State of Iowa.
- Revise user fee rate structures to charge the costs of service provided to the
benefiting customers, while maintaining sensitivity to the needs of low income
citizens.
- Support federal and state legislation which provides property tax relief. Oppose
legislation which imposes local service mandates without fiscal support.
Expenditure Guidelines: Support responsible management efforts to increase
productivity by providing resources for office automation, preventive maintenance, risk
management/employee safety, and employee training.
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REVENUE POLICIES
The City will try to maintain a diversified and stable revenue system to minimize
short-run fluctuations in any one revenue source.
The City will attempt to maximize benefits from major revenue sources as a way of
maintaining a stable property tax rate.
The City will follow an aggressive policy of collecting revenues.
The City will establish all user charges and fees at a level related to the full cost
(operating, direct, and indirect) of providing the service, whenever practical.
The City will review licenses, fees, and charges annually to determine if the
revenues support the cost of providing the service.
The finance goal of Recreation programs is for fees to provide 50% of departmental
funding.
Parking, Refuse, Wastewater Treatment, Stormwater, Landfill, Broadband
Telecommunications and Water funds will be self-supporting through user fees.
- Rate adjustments will be submitted to the City Council by ordinance if state or
locally legislated, or by resolution (if not state or locally legislated).
The City will use up to 5% of the annual Road Use Tax allocation to fund employee
benefits for the Streets and Traffic Engineering personnel.
ECONOMIC DEVELOPMENT POLICIES
It shall be the policy of Iowa City to maintain an economic development plan. The
purpose of the plan is to attract new development including residential, commercial
and industrial uses. Further, the purpose of the plan is to retain the city's existing
business operations and to encourage them to expand and foster spin-off business
operations. The city's plan also supports organizations which help to incubate, grow,
foster, and create new business operations by providing non-traditional collaborative
environments.
The expected results of the economic development plan are: increased economic
activity, more jobs, lower unemployment, higher wages, greater property values,
more tax revenues, more ownership and entrepreneurial opportunities and
revitalization of underutilized or blighted areas.
The city will consider the use of incentive programs including city, state and federal
economic development funds, tax increment financing, public private partnerships
and other tools in order to achieve the expected results.
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Various evaluative tools including financial pro forma's, written evaluation reports,
established benefit metrics, and other performance tools shall be used to monitor the
use of economic incentives from the early stages of project development through the
issuance of an incentive and post incentive to make sure the objectives are met.
Developers who receive incentives will be expected to enter into development
agreements which delineate the terms, conditions, understandings and the expected
results of receiving an incentive.
It will be the policy of the City of Iowa City to endeavor to attract, recruit, retain,
foster and develop business that is new to our region or metropolitan statistical area
(MSA) through the use of incentives. The city will not actively recruit business from
other jurisdictions within our MSA unless a business is seeking to expand or
considering a relocation outside the state. Should businesses from jurisdictions
within our MSA wish to locate in the City of Iowa City we will notify our neighboring
jurisdiction of the interest. It will be the general practice of the City of Iowa City to not
provide economic incentives to business wishing to relocate from another jurisdiction
within our MSA unless a business is seeking to expand or considering a relocation
outside the state.
When incentive programs are utilized they will be used to maximize the benefits to
the City of Iowa City. The dollar amount of the incentive and time duration of the
incentive shall be smallest amount necessary to achieve the maximum amount of
city benefit as determined by the City of Iowa City, City Council.
Despite the need for the program to be flexible and nimble in order to respond to the
ever changing economic conditions of the marketplace it will be the policy of the city
to insure that the process of using incentives is an open and transparent public
process which instills confidence in the public’s understanding of how economic
development incentives are utilized.
CAPITAL IMPROVEMENT PROGRAM BUDGET POLICIES
The City will develop a multi-year Capital Improvement Program (CIP), which will be
reviewed and updated annually, comply with City Council goals and be compatible
with the Comprehensive Plan whenever possible.
The complete multi-year CIP funding plan must be balanced each year by matching
projected expenditures with proposed revenue sources by fund.
Funding for projects should be obtained through borrowing from:
- bond market, general obligation or revenue bonds
- enterprise fund operations and reserves
- internal loans
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The City may utilize General Fund cash balances to fund capital projects whenever
available and feasible. For the Airport, it is policy that the General Fund will match
up to $100,000 in grants received per year.
The City shall utilize available funding sources for capital improvements whenever
practical and feasible such as but not limited to:
- federal and state grant funds
- special assessments
- developer contributions
The City will maintain its physical assets at a level adequate to protect the City's
capital investment and to minimize future maintenance and replacement costs. The
budget will provide for the adequate maintenance and the orderly replacement of the
capital plant and equipment from current revenues when possible.
RESERVE POLICIES
The City will establish a contingency line-item in the annual General Fund operating
budget to provide for unanticipated expenditures or to meet unexpected small
increases in service delivery costs, budgeted at ¾ of one percent of expenditures.
Operating cash balances at fiscal year-end will be maintained at a level to ensure
sufficient cash flow throughout the fiscal year. Undesignated cash balance in the
General Fund will not go below 15% of total expenditures, with a ceiling of 25%.
Cash balances in excess of 25% will be considered for tax relief.
Reserves will be maintained in the Water, Wastewater and Parking Funds in
accordance with existing bond covenant provisions.
Reserves will be maintained for equipment replacement and for unexpected major
repairs in the following areas: Parking, Wastewater, Water, Landfill, Transit,
Broadband Telecommunication, Equipment Replacement, Information Technology
Services, and Central Services as well as Library Computer Equipment and
Parkland Acquisition and Replacement.
Reserves, based on actuaries, will be maintained for the Risk Management Loss
Reserve, Medical and Dental Insurance Funds.
All City trucks, cars and necessary accessories will be maintained on a replacement
cost basis each year. A separate reserve fund has been set up to fund these
replacements. Additions to the fleet are made through allocations in the annual
budget. Fire Department vehicles and Transit buses will be purchased through the
issuance of debt.
All general obligation debt will be paid from the Debt Service Fund. General
Obligation debt applicable to Enterprise Fund projects will be paid out of the Debt
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Service Fund, but will be abated from revenues from the respective Enterprise
Fund(s).
INVESTMENT POLICIES
Disbursement, collection, and deposit of all funds will be managed to insure
maximum investment opportunity for City funds.
The City will strive to maximize the return on its investment portfolio, with the primary
objective of preserving capital in accordance with the City's investment policy and
prudent investment practices.
All City funds not restricted by bond issue covenants will be pooled for investments,
with interest allocations made monthly.
DEBT POLICIES
The City will confine long-term borrowing to capital improvements and Community
and Economic Development initiatives. Short term borrowing will be applicable for
large dollar rolling stock (buses, fire apparatus) purchases and computer systems.
Total general obligation debt will not exceed 5% of total taxable assessed value of
real property.
The debt service property tax levy shall not exceed 30% of the total property tax
levy.
The City will follow a policy of full disclosure on every financial report and bond
prospectus.
The City will use "pay as you go" financing to fund general capital improvement
projects, whenever feasible and practical.
ACCOUNTING, AUDITING, AND FINANCIAL REPORTING POLICIES
Quarterly financial reports will be prepared.
A three-year financial plan for all operating funds will be prepared by the City
Manager and presented to the City Council for their review.
A Multi-Year Capital Improvement Program budget will be prepared, reviewed and
revised annually.
An independent audit will be performed annually for all City funds.
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The City will produce a Comprehensive Annual Financial Report (CAFR) in
accordance with generally accepted accounting principles as outlined by the
Governmental Accounting Standards Board.
PURCHASING POLICIES
Purchases for all City departments for the City of Iowa City shall be in accordance with
the City’s Purchasing Policy Manual (April 17, 2012). Methods of source selection are
as follows:
Public Improvements:
o Competitive sealed bidding shall be used for Public Improvement Contracts of
vertical infrastructure – buildings, parking facilities, utilities and trails of $130,000 or
greater (Code of Iowa). This process shall consist of:
1. Public hearing on plans and specifications
2. Approval of plans and specifications by City Council or Commission
3. Invitation for bids
4. Bid opening
5. Bid acceptance and bid evaluation
6. Bid award – City Council/Commission authorization
o The competitive quotation process is required for vertical infrastructure public
improvement projects estimated between $72,000 and $130,000. This process
shall consist of:
1. Notice to bidders
2. Bid opening
3. Bid evaluation
4. Bid acceptance and award by City Manager or Commission
5. Notice of award in minutes of next meeting of
City Council or Commission
o Competitive sealed bidding shall be used for Public Improvement Contracts of
horizontal infrastructure – roads, streets, bridges and culverts of $70,000 or
greater (Code of Iowa). This process shall consist of:
1. Public hearing on plans and specifications
2. Approval of plans and specifications by City Council or Commission
3. Invitation for bids
4. Bid opening
5. Bid acceptance and bid evaluation
6. Bid award – City Council/Commission authorization
o The informal quotation process is required for public improvement projects and
street, bridge and culvert projects under $70,000. This process shall consist of:
1. Invitation to bid
2. Bid opening
3. Bid evaluation
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4. Bid acceptance and award by City Manager over $20,000,
Department Director or designee up to $20,000.
Professional Services: Within approved budgets, the City Manager may approve
contracts up to $50,000 and the City Council approves contracts over $50,000. For
contracts greater than $10,000 but no more than $50,000, the City utilizes the informal
competitive procedure, obtaining a minimum of 3 written proposals. For contracts
greater than $50,000, the competitive bidding procedure is used with formal sealed bids
and request for proposal. Specific guidelines for Professional Services are outlined on
pages 5 & 12 of the Purchasing Policy Manual.
Major Purchases: City Manager approval is required on all purchases $150,000 or less.
City Council approval is required on purchases over $150,000.
Emergency Purchases: In the event of an emergency, supplies, services or construction
may be purchased without regard to normal purchase selection procedures to protect the
health and welfare of the public. The City Manager shall keep the City Council informed
of the extent of the emergency. Please see the Purchasing Policy Manual, page 14, for
emergency purchase procedures.
Gifts/Conflict of Interest/Prohibited Interest in Public Contracts: Conduct shall be in
accordance with the Code of Iowa - Chapters 68B.22 Gifts, 331.342 Conflict of Interest
and 362.5 Prohibited Interest in Public Contract. A City officer or employee shall not have
an interest, direct or indirect, in any contract or job of work or material or the profits
thereof or services to be furnished or performed for the officers or employees of the City.
Please see the Purchasing Policy Manual page 18 for specifics.
RISK MANAGEMENT POLICIES
It shall be the policy of the City of Iowa City to assume the risk of property damage,
liability and dishonesty in all cases in which the exposure is so small or dispersed
that the loss would not significantly or adversely affect the operations or financial
position of the City.
Insurance will not be purchased to cover loss exposures below prevailing
deductible/retention amounts of current insurance held by the City of Iowa City,
unless such insurance is required by statute or by contact, or in those instances in
which it is desirable to obtain special services, such as inspection or claim
adjustment services in connection with insurance. The deductible/retention
amounts will be reviewed once annually by the Director of Finance and the Risk
Manager to ensure appropriateness of the amounts.
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Insurance will be purchased where possible against all major exposures which
might result in loss in excess of the City's insurance reserve through the purchase
of the following types of insurance:
- All risk insurance on real and personal property.
- General liability insurance.
- Automobile liability insurance.
- Fidelity and crime insurance.
- Catastrophic workmen's compensation insurance.
The City will self-insure in those instances where the cost of insurance is so high
that it would be more cost effective to assume the risk.
Real property will be insured on replacement cost basis, as determined by a
competent appraisal service, against as wide a range of perils as possible. The
value will be reviewed once annually by the Risk Manager and the City's insurance
advisor.
Loss prevention recommendations made by insurance companies, the state fire
marshal or local fire authorities will, whenever possible, be implemented. In those
cases in which such recommendations are not followed, a written report in which
an explanation or justification is made will be filed with the Director of Finance and
the City Manager within 30 days of receipt of the report.
Insurance will be purchased only through licensed agents or agencies who have
the staff and technical competence to adequately service the insurance provided.
Insurance will be placed only in insurance companies rated A+ or A in Bests.
Insurance placed in other companies will require a written report of the particulars,
such report to be filed with the Risk Manager.
The administration of the risk management policy will be a responsibility of the Risk
Manager. Such responsibility includes placement of insurance coverage,
maintenance of property appraisals and inventories, processing of claims and
maintenance of loss records, and supervision of loss prevention activities.
Settlement of claims are handled through the Risk Management Division and/or
City Attorney Office. The Risk Manager is authorized to settle claims up to $3,000,
the City Manager authorizes claim settlements between $3,000 and $20,000 and
City Council approval is needed for settlements above $20,000.
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Estimated Estimated
Balance Budgeted Transfers Budgeted Transfers Balance
Fund 7/1/2013 Revenues In Expenditures Out 6/30/2014
Budgetary Funds
100*General Fund 21,673,922 47,814,518 9,610,582 51,481,923 5,988,683 21,628,416
Special Revenue Funds
2100 CDBG & CDBG Rehab (218,675) 1,192,499 - 851,329 - 122,495
2110 HOME Program 86,546 700,000 - 604,132 - 182,414
2200 Road Use Tax 1,476,219 6,608,316 405,477 5,669,459 863,247 1,957,306
2300 Other Shared Revenue (1,673,608) 785,000 - 810,339 - (1,698,947)
2310 Energy Efficiency and Conservation (48,303) - - - - (48,303)
2315 UniverCity Neighborhood Partnership 550,721 - - - - 550,721
2350 Metropolitan Planning Organization 116,071 332,977 343,297 680,833 - 111,512
2400 Employee Benefits 1,820,996 9,775,069 - 585,695 9,173,732 1,836,638
2510 Peninsula Apartments 81,509 58,883 - 50,653 - 89,739
26**TIF 51,053 453,937 - 141,539 417,450 (53,999)
2810 GRIP-General Rehabilitation and Imprv - - - - - -
2820
SSMID: Self Supported Municipal
Improvement District - 275,320 - 275,320 - -
50**Debt Service 4,728,477 12,396,568 559,660 13,496,700 - 4,188,005
Business Funds
710*Parking 5,441,542 4,721,734 840,350 3,970,588 1,740,350 5,292,688
715*Transit 4,342,249 3,757,604 2,869,291 6,276,733 325,324 4,367,087
720*Wastewater Treatment 21,810,937 12,995,201 4,736,638 10,172,004 8,976,638 20,394,134
730*Water 9,280,891 8,386,021 2,010,316 7,930,586 2,954,641 8,792,001
7400 Refuse Collection 276,823 2,984,915 - 2,959,828 - 301,910
750*Landfill 21,613,866 5,521,838 586,193 4,792,684 1,000,000 21,929,213
760*Airport 238,239 319,319 72,342 343,715 30,869 255,316
770*Stormwater Management 639,178 1,201,860 - 799,200 - 1,041,838
7800 Broadband Telecommunications 1,642,123 841,569 25,000 814,020 80,000 1,614,672
79**Housing Authority 7,234,633 8,013,212 - 7,922,279 43,989 7,281,577
3* - 4***Capital Improvement Projects 3,604,468 37,804,007 26,033,548 48,383,101 16,497,771 2,561,151
Sub-total Budgetary Funds 104,769,877$ 166,940,367$ 48,092,694$ 169,012,660$ 48,092,694$ 102,697,584$
Non-Budgetary Funds
Internal Service Funds
8100 Equipment 7,879,212 5,885,820 - 4,919,434 - 8,845,598
8200 Risk Management Loss Reserve 2,878,960 1,087,931 - 928,691 - 3,038,200
8300 Information Technology 2,617,753 1,842,517 - 2,436,123 - 2,024,147
8400 Central Services 791,378 238,871 - 189,990 - 840,259
8500 Health Insurance Reserve 9,171,512 7,935,184 - 7,926,255 - 9,180,441
8600 Dental Insurance Reserve 91,581 352,881 - 368,000 - 76,462
Custodial Funds
9102 Project Green 204,408 - - 62,029 - 142,379
9105 Library Foundation 15 - - 1,365 - (1,350)
Sub-total Non-Budgetary Funds 23,634,819$ 17,343,204$ -$ 16,831,887$ -$ 24,146,136$
Total All Funds 128,404,696$ 184,283,571$ 48,092,694$ 185,844,547$ 48,092,694$ 126,843,720$
CITY OF IOWA CITY
ALL FUNDS SUMMARY
FY 2014
81
2011
Actual
2012
Actual
2013
Revised
2014
Budget
2015
Projected
2016
Projected
Taxes Levied On Property Taxes 47,825,754 49,542,640 50,407,376 50,307,189 51,714,901 54,005,605
Current Taxes 47,825,754 49,542,640 50,407,376 50,307,189 51,714,901 54,005,605
Delinquent Property Taxes 7,688 1,219 - - - -
Delinquent Taxes 7,688 1,219 - - - -
TIF Revenues 846,062 838,766 507,060 453,937 850,142 931,794
Tif Revenues 846,062 838,766 507,060 453,937 850,142 931,794
Other City Taxes 10,865,460 11,314,443 11,106,845 5,007,347 2,625,564 2,657,286
Other City Taxes 10,865,460 11,314,443 11,106,845 5,007,347 2,625,564 2,657,286
Licenses And Permits 2,221,561 2,140,219 2,258,285 2,193,586 2,193,586 2,193,586
General Use Permits 61,723 56,953 61,724 56,953 56,953 56,953
Food & Liq Licenses 114,805 99,187 96,595 98,363 98,363 98,363
Professional License 14,982 17,310 12,527 14,705 14,705 14,705
Franchise Fees 804,200 820,285 814,200 838,468 838,468 838,468
Misc Permits & Licenses 8,685 9,346 8,685 9,346 9,346 9,346
Const Per & Ins Fees 1,193,343 1,111,460 1,240,731 1,147,103 1,147,103 1,147,103
Misc Lic & Permits 23,823 25,678 23,823 28,648 28,648 28,648
Use Of Money And Property 7,742,803 8,014,989 7,337,709 7,003,480 7,003,719 7,003,719
Interest Revenues 1,035,857 1,790,309 1,033,705 1,038,669 1,038,908 1,038,908
Rents 1,148,723 1,104,933 1,163,962 1,082,248 1,082,248 1,082,248
Parking Meter Revenue 798,340 790,574 798,340 1,090,574 1,090,574 1,090,574
Parking Lot Revenue 225,195 191,355 225,195 177,495 177,495 177,495
Parking Ramp Revenue 3,822,064 3,905,899 3,913,175 3,486,614 3,486,614 3,486,614
Misc Parking Revenue 630,063 162,414 121,291 58,385 58,385 58,385
Royalties & Commissions 82,561 69,505 82,041 69,495 69,495 69,495
Intergovernmental 40,170,806 36,665,097 69,939,461 43,157,183 29,666,105 23,642,198
Fed Intergovnt Revenue 10,214,771 12,129,597 41,178,676 24,025,941 14,303,259 11,859,799
Property Tax Credits 35,250 49,372 24,898 24,888 24,888 24,888
Road Use Tax 5,890,842 6,447,020 6,379,028 6,548,683 6,650,476 6,752,269
State 28E Agreements 1,526,712 1,614,125 1,966,754 1,720,187 2,454,591 2,289,683
Operating Grants 81,781 61,033 65,425 61,033 61,033 61,033
Disaster Assistance - 1,418 282,864 336,615 - -
Other State Grants 20,671,216 14,532,429 17,776,806 8,577,956 4,309,978 792,646
Local 28E Agreements 1,750,234 1,830,103 2,265,010 1,861,880 1,861,880 1,861,880
Charges For Fees And Services 32,592,378 32,590,534 33,537,143 33,463,088 33,476,306 33,488,962
Building & Devlpmt 304,404 330,934 299,819 335,900 335,900 335,900
Police Services 101,050 135,035 110,970 136,460 137,328 138,214
Animal Care Services 12,078 9,539 12,079 12,000 12,000 12,000
Fire Services 7,179 9,086 9,779 10,651 10,651 10,651
Transit Fees 1,060,227 1,121,409 1,364,106 1,367,269 1,367,619 1,367,269
Culture & Recreation 783,127 780,074 847,794 795,572 795,572 795,572
Library Charges 169 315 114 304 304 304
Misc Charges For Services 535,075 460,398 577,608 569,553 569,553 569,553
Water Charges 8,038,944 8,232,517 8,191,771 8,232,517 8,232,517 8,232,517
Wastewater Charges 12,682,773 12,548,976 12,682,773 12,548,976 12,548,976 12,548,976
Refuse Charges 3,352,546 3,398,216 3,406,490 3,475,301 3,475,301 3,475,301
Landfill Charges 5,083,840 4,778,585 5,083,840 4,778,585 4,778,585 4,778,585
Stormwater Charges 630,966 785,450 950,000 1,200,000 1,212,000 1,224,120
Miscellaneous 22,253,303 21,911,714 21,376,420 21,874,746 21,383,039 21,427,469
Code Enforcement 411,418 455,264 411,418 461,664 461,664 461,664
Parking Fines 777,341 744,285 777,341 944,285 944,285 944,285
Library Fines & Fees 211,610 201,157 211,610 201,157 201,157 201,157
Contrib & Donations 510,668 415,713 1,020,561 895,816 305,816 305,816
Printed Materials 42,687 43,302 43,348 39,264 39,264 39,264
Animal Adoption 12,268 13,020 12,268 13,020 13,020 13,020
Misc Merchandise 94,792 67,091 88,087 66,724 66,724 66,724
Intra-City Charges 18,896,862 18,724,053 18,289,070 18,592,536 18,683,956 18,722,589
Other Misc Revenue 1,292,335 1,246,089 522,717 660,280 667,153 672,950
Special Assessments 3,322 1,740 - - - -
City of Iowa City
All Funds
Revenues and Other Financing Sources
82
2011
Actual
2012
Actual
2013
Revised
2014
Budget
2015
Projected
2016
Projected
City of Iowa City
All Funds
Revenues and Other Financing Sources
Other Financial Sources 33,804,898 21,878,179 16,148,640 20,823,015 25,359,194 11,938,552
Debt Sales 27,488,246 14,845,362 12,200,000 16,181,000 23,100,000 9,781,000
Sale Of Assets 1,338,552 4,292,226 2,406,586 2,281,450 1,131,450 1,131,450
Insurance Recoveries 619,822 54,640 - - - -
Loans 4,358,278 2,685,951 1,542,054 2,360,565 1,127,744 1,026,102
Total All-Funds Revenues & Other
Financing Sources 198,330,713$ 184,897,800$ 212,618,939$ 184,283,571$ 174,272,556$ 157,289,171$
Taxes Levied On Property
Taxes
27%
TIF Revenues
0%
Other City Taxes
3%
Licenses And Permits
1%
Use Of Money And
Property
4%
Intergovernmental
24%
Charges For Fees And
Services
18%
Miscellaneous
12%
Other Financial Sources
11%
Total Revenues and Other Financing Sources by Major Object
83
2011
Actual
2012
Actual
2013
Revised
2014
Budget
2015
Projected
2016
Projected
Budgetary Funds Expenditures
Public Safety 18,907,106 20,581,448 21,563,049 21,784,088 22,719,550 23,591,353
Finance 350,988 613,987 222,248 295,638 297,177 298,728
Police 10,564,227 11,388,735 12,349,510 12,246,285 12,903,813 13,428,080
Fire 6,243,478 7,001,473 7,337,758 7,636,665 7,876,616 8,186,486
Housing and Inspection Service 1,748,413 1,577,128 1,653,533 1,605,500 1,641,944 1,678,059
Park and Rec Adminstration - 125 - - - -
Public Works 7,413,629 7,296,766 7,759,222 7,483,926 7,548,155 7,613,755
Parks Maintenance 471,772 452,604 550,328 499,594 507,109 514,985
Public Works 6,941,857 6,844,162 7,208,894 6,984,332 7,041,046 7,098,770
Health and Social Services - - 290,707 265,175 265,476 265,782
Planning & Community Dvlpmnt - - 290,707 265,175 265,476 265,782
Culture and Recreation 11,805,316 12,445,566 12,770,999 13,127,803 13,108,894 13,300,634
Park and Rec Adminstration 282,893 326,542 316,165 326,866 332,468 338,192
Recreation 2,608,160 2,801,548 2,980,868 2,971,479 2,994,393 2,982,885
Parks Maintenance 2,173,164 2,348,849 2,327,573 2,443,275 2,471,305 2,545,454
Cemetery 372,869 381,117 369,553 381,597 390,817 399,214
Library 5,567,592 5,758,770 5,822,606 6,101,961 5,975,308 6,111,270
Senior Center 800,638 828,740 954,234 902,625 944,603 923,619
Community and Economic Dvlpmnt 18,647,243 17,908,790 8,286,537 10,700,289 6,947,058 6,946,493
Housing Authority 46,438 45,131 49,734 50,653 51,048 51,452
Parks Maintenance 531,175 544,331 533,273 617,821 624,469 631,284
Planning & Community Dvlpmnt 18,069,630 17,319,328 7,703,530 10,031,815 6,271,541 6,263,757
General Government 7,460,334 7,610,511 7,634,044 7,789,941 7,934,845 8,112,257
City Council 133,840 133,922 137,383 122,207 122,718 123,240
City Clerk 541,679 533,569 487,690 540,549 549,607 558,765
City Attorney 601,424 654,080 671,956 690,133 709,147 728,813
City Manager 1,403,535 1,509,148 1,510,119 1,684,393 1,725,382 1,772,387
Finance 4,300,261 4,289,424 4,315,514 4,254,110 4,318,877 4,409,738
Park and Rec Adminstration 479,595 490,368 511,382 498,549 509,114 519,314
Debt Service 11,245,963 15,318,019 20,326,046 13,496,700 14,285,740 14,607,270
Finance 11,245,963 15,318,019 20,326,046 13,496,700 14,285,740 14,607,270
Governmental Capital Projects 21,738,069 27,481,352 84,145,482 18,864,211 19,372,249 12,858,696
Finance 2,838,806 13,416,419 2,872,819 183,229 - 269,740
Capital Improvement Projects 18,899,263 14,064,933 81,272,663 18,680,982 19,372,249 12,588,956
Business Type Activities 62,147,445 46,743,528 52,690,005 45,981,637 46,619,771 48,203,184
City Manager 658,491 679,691 717,476 814,020 827,798 844,283
Housing Authority 7,304,019 7,818,871 7,404,987 7,922,279 7,980,716 8,137,533
Public Works 43,728,938 27,460,315 34,031,707 26,654,302 27,020,679 27,347,643
Transportation Services 10,105,321 10,453,875 10,200,184 10,247,321 10,442,064 11,526,178
Airport 350,676 330,776 335,651 343,715 348,514 347,547
Business Type Capital Projects 13,703,850 10,765,547 45,920,476 29,518,890 15,053,869 2,737,536
Public Works 12,606,276 7,616,910 38,484,190 27,657,790 1,421,869 2,432,336
Transportation Services 573,046 1,725,226 2,138,478 1,170,000 12,000,000 -
Airport 524,528 1,423,411 5,297,808 691,100 1,632,000 305,200
Total Budgetary Expenditures 173,068,955$ 166,151,527$ 261,386,567$ 169,012,660$ 153,855,607$ 138,236,960$
City of Iowa City
All Funds
Expenditures by Function and Department
84
2011
Actual
2012
Actual
2013
Revised
2014
Budget
2015
Projected
2016
Projected
City of Iowa City
All Funds
Expenditures by Function and Department
Non-Budgetary Funds Expenditures
Internal Service 16,040,625 14,751,829 17,230,583 16,768,493 19,174,025 17,775,270
Finance 10,635,463 9,953,975 11,211,977 11,849,059 11,863,992 11,771,477
Public Works 5,405,162 4,797,854 6,018,606 4,919,434 7,310,033 6,003,793
Internal Service CIP - 177,742 - - - -
Finance - 177,742 - - - -
Agency 178,383 166,235 - 63,394 - -
Library 97,086 107,394 - 1,365 - -
Agency 81,297 58,841 - 62,029 - -
Total Non-Budgetary Expenditures 16,219,008$ 15,095,806$ 17,230,583$ 16,831,887$ 19,174,025$ 17,775,270$
Total Expenditures - All Funds 189,287,963$ 181,247,333$ 278,617,150$ 185,844,547$ 173,029,632$ 156,012,230$
Public Safety
13%
Public Works
4%
Health and Social
Services
0%
Culture and Recreation
8%
Community and Economic
Dvlpmnt
6%
General Government
5% Debt Service
8%
Govt Capital Projects
11%
Business Type Activities
27%
Business Type Capital
Projects
18%
Budgetary Fund Expenditures by Program Area
85
General
Special
Revenue
TIF
Special
Revenue
Government
Capital
Projects
Debt
Service Enterprise Total
Transfers In:
Empl Benefits Levy 8,768,255 405,477 9,173,732
General Levy 118,128 72,342 190,470
General Fund CIP Funding 324,000 324,000
Road Use Tax 73,078 225,169 565,000 863,247
Local Option Taxes 2,400,000 2,400,000
Transfers from TIF Districts 105,338 236,777 75,335 417,450
Misc Other Operating Transfers 87,997 2,869,291 2,957,288
From Water Operations 600,000 600,000
From Wastewater Operations 4,240,000 4,240,000
From Parking Operations 900,000 900,000
From Landfill Operations 1,000,000 1,000,000
From Broadband 55,000 25,000 80,000
From IC Housing Authority 18,414 18,414
Debt Service 7,587,304 7,587,304
Abatements Funding 444,325 444,325
From FY13 GO Bonds 500,000 500,000
From FY14 GO Bonds 8,782,216 34,555 8,816,771
From Sewer Rev Bonds 7,000,000 7,000,000
Interfund Loan Repayment 86,193 86,193
Misc Transfers In 2,500 181,000 40,000 270,000 493,500
Total Transfers In:9,610,582 748,774 - 12,488,993 559,660 24,684,685 48,092,694
Transfers Out:
Capital Project Funding 2,724,000 565,000 9,497,771 13,510,000 26,296,771
TIF Capital Transfers Out 417,450 417,450
Debt Service Funding 7,587,304 7,587,304
GO Bond Abatement 140,000 344,325 484,325
Employee Benefits Levy 9,173,732 9,173,732
General Levy 190,470 190,470
Operating Subsidy 73,414 73,414
Misc Transfers Out 2,934,213 298,247 550,575 3,783,035
Interfund Loan 86,193 86,193
Total Transfers Out:5,988,683 10,036,979 417,450 9,497,771 - 22,151,811 48,092,694
City of Iowa City
Inter-Fund Transfers
FY 2014 Budget
86
General
Special
Revenue
TIF
Special
Revenue
Government
Capital
Projects
Debt
Service Enterprise Total
Transfers In:
Empl Benefits Levy 9,531,381 414,765 9,946,146
General Levy 124,400 72,342 196,742
General Fund CIP Funding 275,000 275,000
Road Use Tax 75,600 232,000 565,000 872,600
Transfers from TIF Districts 717,000 75,335 792,335
Misc Other Operating Transfers 87,997 2,926,275 3,014,272
From Water Operations 100,000 600,000 700,000
From Wastewater Operations 500,000 500,000
From Landfill Operations 500,000 500,000
From Broadband 55,000 25,000 80,000
From IC Housing Authority 18,414 18,414
Debt Service 7,616,029 7,616,029
Abatements Funding 433,225 433,225
From 2015 GO Bonds 10,794,040 81,600 10,875,640
From Pkg Rev Bonds 12,000,000 12,000,000
Interfund Loan Repayment 88,516 88,516
Misc Transfers In 2,500 40,000 42,500
Total Transfers In:9,770,892 771,165 - 12,451,040 548,560 24,409,762 47,951,419
Transfers Out:
Capital Project Funding 275,000 565,000 10,875,640 13,200,000 24,915,640
TIF Capital Transfers Out 792,335 792,335
Debt Service Funding 7,616,029 7,616,029
GO Bond Abatement 140,000 333,225 473,225
Employee Benefits Levy 9,946,146 9,946,146
General Levy 196,742 196,742
Operating Subsidy 73,414 73,414
Misc Transfers Out 2,991,197 307,600 550,575 3,849,372
Interfund Loan 88,516 88,516
Total Transfers Out:3,602,939 10,818,746 792,335 10,875,640 - 21,861,759 47,951,419
City of Iowa City
Inter-Fund Transfers
FY 2015 Projected
87
General
Special
Revenue
TIF
Special
Revenue
Government
Capital
Projects
Debt
Service Enterprise Total
Transfers In:
Empl Benefits Levy 10,278,964 424,083 10,703,047
General Levy 130,400 72,342 202,742
General Fund CIP Funding 275,000 275,000
Road Use Tax 77,000 239,000 1,065,000 1,381,000
Transfers from TIF Districts 717,000 205,335 922,335
Misc Other Operating Transfers 87,997 2,984,378 3,072,375
From Water Operations 600,000 600,000
From Wastewater Operations 500,000 500,000
From Landfill Operations 500,000 500,000
From Broadband 55,000 25,000 80,000
From IC Housing Authority 18,414 18,414
Debt Service 8,467,541 8,467,541
Abatements Funding 417,125 417,125
From FY16 GO Bonds 8,815,000 515,260 9,330,260
Interfund Loan Repayment 63,001 63,001
Misc Transfers In 2,500 181,000 40,000 223,500
Total Transfers In:10,519,875 793,483 - 11,053,000 662,460 13,727,522 36,756,340
Transfers Out:
Capital Project Funding 275,000 1,065,000 9,511,260 1,100,000 11,951,260
TIF Capital Transfers Out 922,335 922,335
Debt Service Funding 8,467,541 8,467,541
GO Bond Abatement 140,000 317,125 457,125
Employee Benefits Levy 10,703,047 10,703,047
General Levy 202,742 202,742
Operating Subsidy 73,414 73,414
Misc Transfers Out 3,049,300 316,000 550,575 3,915,875
Interfund Loan 63,001 63,001
Total Transfers Out:3,667,042 12,084,047 922,335 9,511,260 - 10,571,656 36,756,340
City of Iowa City
Inter-Fund Transfers
FY 2016 Projected
88
2011
Adopted
2012
Adopted
2013
Adopted
2014
Adopted
Change in
FTEs
FY2013-
2014
Budgetary Funds
General Fund
City Council 7.00 7.00 7.00 7.00 -
City Clerk 4.00 4.00 4.00 4.00 -
City Attorney 5.60 5.60 5.60 5.60 -
City Manager:
City Manager 3.00 3.00 3.00 3.00 -
Communications Office 3.50 4.00 2.00 3.00 1.00
Human Resources 4.00 4.00 4.00 3.00 (1.00)
Human Rights 2.50 2.50 2.00 2.00 -
Finance:
Finance Adminstration 2.86 2.65 2.65 3.65 1.00
Accounting 7.00 8.00 8.00 8.00 -
Purchasing 4.00 4.00 3.94 3.44 (0.50)
Revenue 7.88 7.88 7.88 7.88 -
Tort Liability 1.00 1.00 1.00 1.00 -
Disaster Individual Assistance 0.40 0.40 0.40 0.38 (0.02)
Police:
Police Administration 5.00 5.00 5.00 5.00 -
Police Administrative Services 18.00 18.00 18.00 20.00 2.00
Police Field Operations 81.00 80.00 80.00 80.00 -
Fire:
Fire Administration 4.00 3.00 4.00 4.00 -
Fire Emergency Operations 59.00 59.00 59.00 59.00 -
Fire Prevention 2.00 2.00 1.00 1.00 -
Fire Training 1.00 1.00 1.00 1.00 -
Housing & Inspection Services:
Housing and Inspection Admin 2.00 2.00 2.00 2.00 -
Building Inspection 7.80 7.80 7.80 6.30 (1.50)
Housing Inspections 5.75 5.75 5.75 5.25 (0.50)
Parks and Recreation:
Park and Rec Admin 2.00 2.00 2.00 2.00 -
Government Buildings 4.96 4.83 4.83 4.83 -
Recreation Administration 4.00 4.00 3.00 3.00 -
Recreation Building Maintenance 4.77 4.77 5.77 5.77 -
Social & Cultural Activities 1.00 1.00 1.00 1.00 -
Acquatics 3.65 3.65 3.65 3.65 -
Special Populations 1.00 1.00 1.00 1.00 -
Adult Sports 1.00 1.00 1.00 1.00 -
Park Maintenance Administration 2.00 2.00 2.00 2.00 -
Park Maintenance Operations 11.00 11.00 11.00 11.00 -
Forestry 3.00 3.00 3.00 3.00 -
CBD Maintenance Operations 3.00 3.00 3.00 3.00 -
Cemetery Operations 3.00 3.00 3.00 3.00 -
Library:
General Library 42.39 42.89 42.88 42.38 (0.50)
Library Board Controlled Funds 0.75 0.75 0.75 0.75 -
Library Foundation Office 0.00 0.00 0.00 2.00 2.00
Senior Center Administrations 6.31 6.50 6.50 6.50 -
Planning & Community Development:
Planning & Comm Dvlp Admin 2.55 2.55 2.55 2.55 -
Community Development 1.05 0.85 1.20 1.75 0.55
Economic Development 1.00 1.00 1.00 1.00 -
Urban Planning 3.50 3.50 2.50 2.50 -
Neighborhood Services 1.00 1.00 1.00 1.00 -
City of Iowa City
Personnel Full-Time Equivalents
Last Four Years
89
2011
Adopted
2012
Adopted
2013
Adopted
2014
Adopted
Change in
FTEs
FY2013-
2014
City of Iowa City
Personnel Full-Time Equivalents
Last Four Years
Human Services 0.00 0.00 0.15 0.15 -
Public Works:
Public Works Administration 2.00 2.00 2.00 2.00 -
Engineering Services 12.10 12.10 12.10 12.10 -
Transportation Services:
Mass Transit 56.25 56.25 0.00 0.00 -
Sub-Total General Fund 411.57 411.22 351.90 354.43 2.53
Special Revenue Funds
Community Development Block Grant 2.88 2.88 2.63 2.48 (0.15)
HOME Program 0.95 0.95 0.70 0.50 (0.20)
Road Use Tax:
Traffic Engineering 4.15 4.15 4.15 4.15 -
Streets System Maintenance 25.50 25.50 25.50 25.50 -
Other Shared Revenues 1.60 1.60 1.60 1.62 0.02
UniverCity Neighbporhood Partnership 0.00 0.20 0.20 0.00
Metro Planning Org of Johnson County 6.60 6.60 5.60 5.60 -
Employee Benefits 0.26 0.55 0.55 0.55 -
Sub-Total Special Revenue Funds 41.94 42.43 40.93 40.40 (0.33)
Capital Projects Fund
ERP Software-Finances and HR/Payroll 1.00 1.00 1.00 1.00 -
Fire Station #4 1.00 1.00 0.00 0.00 -
Iowa City Gateway Project (Dubuque St)0.00 1.00 1.00 1.00 -
420th Street Industrial Park 1.00 1.00 0.00 0.00 -
West Side Levee Project 0.00 0.00 1.00 1.00 -
S Wastewater Plant Expansion 0.00 1.00 3.00 3.00 -
Sub-Total Capital Projects Fund 3.00 5.00 6.00 6.00 -
Enterprise Funds
Parking 32.75 32.75 29.25 26.25 (3.00)
Mass Transit 0.00 0.00 51.75 51.25 (0.50)
Wastewater 25.60 25.40 25.40 24.40 (1.00)
Water 32.75 32.75 32.75 31.75 (1.00)
Refuse Collection 20.35 20.35 20.35 19.35 (1.00)
Airport Operations 1.75 1.75 1.00 1.00 -
Landfill 15.50 17.50 17.50 16.50 (1.00)
Storm Water 1.90 2.10 2.10 2.10 -
Broadband Telecommunications 6.69 6.63 6.63 6.63 -
Housing Authority 13.25 13.25 13.18 12.19 (0.99)
Sub-Total Enterprise Funds 150.54 152.48 199.91 191.42 (8.49)
Total Budgetary Funds 607.05 611.13 598.74 592.25 (6.29)
Non-Budgetary Funds
Internal Service Funds
Central Services 0.75 0.75 0.76 0.50 (0.26)
Information Technology Services 11.30 11.80 10.86 9.86 (1.00)
Risk Management 2.01 1.80 1.80 1.80 -
Equipment Replacement 11.26 11.26 10.75 10.75 -
Sub-Total Internal Service Funds 25.32 25.61 24.17 22.91 (1.26)
Custodial Funds
Library Foundation Office 1.00 1.00 1.00 0.00 (1.00)
Sub-Total Custodial Funds 1.00 1.00 1.00 0.00 (1.00)
Total Non-Budgetary Funds 26.32 26.61 25.17 22.91 (2.26)
Total Full-Time Equivalents 633.37 637.74 623.90 615.16 (8.54)
90
GENERAL FUND SUMMARY
Fund Summary
Assigned, Committed & Restricted
Cash Balance
Revenues
Expenditures
Fund Balance
Public Safety
Public Works
Culture & Recreation
Community & Economic Development
General Government
F
Y
2
0
1
4
GENERAL FUND
The General Fund is the City’s main operating fund and includes activities in the following areas:
Public Safety, Public Works, Health and Social Services, Cultural and Recreational Activities,
Community and Economic Development and General Government Administration. We present a
balanced budget for General Fund in FY2014, with revenue and expenditures projected at $57.4
and $57.5 million, respectively. The UniverCity program is expanded in compliance with the
City Council Priority on Neighborhood Stabilization. Additional financing of the UniverCity
program will come from general obligation bonds and should provide for the purchase of ten of
the seventeen homes projected to be a part of the program in FY2014.
A. General Fund Revenue
Revenues & Other Financing
Sources:
2012
Actual
2013
Revised
2014
Budget
2015
Projection
2016
Projection
Taxes Levied On Property Taxes 26,782,560 27,935,432 28,586,774 29,158,807 29,742,249
Delinquent Property Taxes 661 - - - -
Other City Taxes 10,619,112 10,367,283 4,656,733 2,263,503 2,270,399
Licenses And Permits 1,309,888 1,435,534 1,345,072 1,345,072 1,345,072
Use Of Money And Property 1,456,551 529,499 547,642 547,642 547,642
Intergovernmental 5,549,428 2,723,723 2,503,349 2,533,648 2,564,553
Charges For Fees And Services 2,442,843 1,339,652 1,362,974 1,363,842 1,364,728
Miscellaneous 4,371,667 4,311,891 4,678,524 4,685,397 4,691,194
Other Financial Sources 13,762,165 11,117,900 13,744,032 11,542,342 12,291,325
Total Revenues & Other Financing
Sources 66,294,875$ 59,760,914$ 57,425,100$ 53,440,253$ 54,817,162$
93
1. Property Taxes - Property tax revenue of $28.6 million is the primary funding source for
General Fund operations, providing approximately 49.8% of total revenue in FY2014.
This does not include a transfer-in of the Employee Benefits Levy from the Employee
Benefits Special Revenue Fund. There are a number of factors which determine the
City’s tax levy each year: property valuations by class, the state’s annual Assessment
Limitation Order (rollback), TIF district valuations and rebates, statutory limits on
individual tax levies, the City’s own Financial and Fiscal Policies, restrictions from
external entities on other financing sources, and funding requirements for projected
expenditures.
100% Assessment - Property valuations are set by the City and County Assessor. State
law requires that all real property be reassessed every two years, specifically in odd-
numbered years. Since 2002, valuations within the Iowa City corporate limits have
increased an average of 7.2% in revaluation years and 2.3% in non-revaluation years.
Valuations reported by the Johnson County Auditor’s office for January 1, 2012 served as
the basis for determining property tax revenue in FY2014. Their report indicates a 1.1%
increase in total assessed value in the last year, from $4.62 billion to $4.67 billion.
Assessment Limitation Order / Rollback - The State of Iowa has a statutory growth
limitation of four percent (4%) annually on taxable residential property valuations. Each
year, the Department of Revenue’s Assessment Limitation Order sets a ‘rollback’ value by
class which, when applied, determines taxable valuations. The growth restriction is applied
to the residential valuations, limiting the growth percentage in taxable value to agricultural
valuations. In other words, the percentage change in taxable valuations for urban
residential property each year is limited to either four percent (4%) or the growth in
agricultural property, whichever is lower. Growth restrictions for future years were
changed with state legislation in 2013; the resulting reduction in City revenue will be
monitored and does not affect FY2014 taxable valuation.
The following graph illustrates the impact of the rollback on residential taxable valuations.
In FY2005 the residential rollback exempted $1.1 billion of Iowa City’s residential assessed
valuation. In FY2014 the residential rollback will exempt $1.59 billion of residential
assessed valuations. The rollback for FY2014 is 52.8166%, compared to 50.7518% for
last year.
94
Taxable Valuation - Iowa City’s aggregate taxable valuation for FY2014 has increased
1.66% for the debt service levy and 2.55% for operating levies over FY2013.
2. Other City Taxes - This category, estimated at $4.7 million in FY2014, includes local
option sales tax revenue of $2.4 million, $940,000 in Hotel Motel Taxes, $450,000 in gas
and electric excise taxes, and $830,000 in utility franchise taxes.
a) Local Option Sales Tax: A one percent (1%) sales tax was approved by voter
referendum on May 5, 2009, to provide funding for “remediation, repair and protection
of flood-impacted public infrastructure”. Sales tax revenue is being receipted into the
General Fund and transferred to the following capital projects designated by city
Council as priorities under this definition: relocation of facilities at North Wastewater,
elevation of North Dubuque Street and the reconstruction of Park Road Bridge. The
sales tax went into effect on July 1, 2009 and sunsets on June 30, 2013.
b) Hotel Motel Tax: This revenue source is a state-administered tax. Estimated at
$940,000 in FY2014, the seven percent (7%) tax on gross hotel/motel room rental
receipts is distributed as follows:
Convention & Visitor's Bureau 25.00%
Police Patrol 47.50%
Parks & Recreational Facilities 27.50%
Total Hotel Motel 7% Tax 100.00%
c) Utility Replacement Excise Tax: The Gas and Electric Excise tax is collected on the
generation, distribution, and delivery of electricity and natural gas. This tax replaced
95
the taxation on utility property in 1999. Cities are required to calculate property tax
revenues with and without property valuations. The calculated difference is required to
establish the General Property Tax Equivalents, the basis of the Iowa Department of
Revenue distribution formula.
d) Utility Franchise Taxes on utility customers: Senate File 478 was enacted by the Iowa
state legislature during its 2009 session, establishing cities’ right to impose a franchise
tax on gas and electric utilities. On February 16, 2010, the Iowa City Council passed
and approved an ordinance establishing a one percent (1%) tax to be expended for
the following purposes:
1) Inspecting, supervising and otherwise regulating the MidAmerican Energy
Company’s gas and electric franchises.
2) Public safety, including the equipping of fire, police and emergency
services.
3) Public infrastructure to support commercial and industrial economic
development.
Of the $830,000 estimate for FY2014, approximately $555,000 will remain in the City’s
General Fund for maintenance of the right-of-way and operational costs associated with
Fire Station #4. The remaining $275,000 is for recurring Capital Improvement Projects
(CIP) in the right of way.
3. Licenses & Permits - This category consists of revenue received for building and rental
housing permits/inspections, plumbing license and taxi license fees; beer, liquor and
cigarette permit/license fees (state regulated), sign permits, burial permits, animal
licensing and some miscellaneous fees. FY2014 revenue for Licenses and Permits is
estimated at $1.3 million.
4. Use of Money & Property - This revenue source consists of interest income and rents
are budgeted at $548,000 for FY2014.
5. Intergovernmental - revenue is estimated at $2.5 million in FY2014. This revenue
category includes state and federal grants, 28-E agreements, and contracts with local
governmental entities.
The majority of intergovernmental revenue is the result of 28E agreements with local
entities for services provided to area residents, as shown in the following schedule. The
largest of these agreements is for fire protection services to the University of Iowa,
estimated at $1.7 million in FY2014, with $1.5 million receipted into the General Fund. The
remainder is deposited into the Employee Benefits Fund as reimbursement for a
percentage of Fire employee benefits.
96
FY2012 FY2013 FY2014 FY2015 FY2016
Intergovernmental Funding Actual Amended Budget Projected Projected
Local Governmental: 28E Agreements
Coralville, Johnson County & Other
Governments - Animal Services 173,081$ 122,001$ 195,583$ 195,583$ 195,583$
IC Comm. Schools - Mercer Pool 98,163 99,404 98,163 98,163 98,163
County, Univ Heights, Hills - Library 424,363 423,840 424,363 424,363 424,363
Johnson County - Senior Center 70,000 70,000 59,215 59,215 59,215
Other Local Governmental 36,340 5,715 707 707 707
Local Governmental Revenue:801,947 720,960 778,031 778,031 778,031
State Revenue:
Public Safety Grants 223,097 178,392 124,471 124,471 124,471
University of Iowa - Fire Protection 1,381,759 1,581,845 1,479,926 1,509,525 1,539,716
University of Iowa -Library Services 35,000 35,000 35,000 35,700 36,414
Operating Grants 61,033 65,425 61,033 61,033 61,033
Property Tax Credits 49,372 24,898 24,888 24,888 24,888
UniverCity Funding -100,000 ---
Other State Grants 628,538 ----
FEMA Assistance State Portion 1,101 ----
Total State Revenue:2,379,900 1,985,560 1,725,318 1,755,617 1,786,522
Federal Revenue:
Public Safety Grants 65,418 17,203 ---
FEMA Assistance / Reimbursements 72,971 ----
ICAD CoLab 34,505 ----
Transit Grant*2,194,687 ----
Total Federal Revenue:2,367,581 17,203 ---
Total - Intergovernmental Funding:5,549,428$ 2,723,723$ 2,503,349$ 2,533,648$ 2,564,553$
*Transit moved out of General Fund in FY2013
6. Charges for Services - are estimated at $1.4 million in FY2014. Divisions with fee-based
services include: Parks and Recreation, Police (special events, contracted services), Fire
(inspections), Housing & Inspection Services, Animal Care, and Cemetery services.
7. Miscellaneous Revenue - Miscellaneous revenue is estimated to receive $4.7 million in
FY2014. This category includes a variety of revenue sources, including parking fines
($470,000), magistrate court fines and surcharges related to code enforcement ($462,000)
and library fines ($201,000). Also included within this category is an administrative
chargeback of $2.8 million to the City’s proprietary funds for services rendered by
administrative divisions.
8. Other Financing Sources - includes an approximate $8.8 million transfer-in of the Employee
Benefits Levy from the Employee Benefits Special Revenue Fund. This category also
includes the proceeds from the sale of assets, loan proceeds from financial institutions to
97
purchase homes in the UniverCity program, allocation of funds to equipment replacement
reserves, and operating support from other funds for specific staff positions. The category is
budgeted at $13.7 million in FY2014.
B. GENERAL FUND EXPENDITURES
Expenditures & Transfers Out
2012
Actual
2013
Revised
2014
Budget
2015
Projection
2016
Projection
Personnel 37,220,932 34,199,149 35,252,708 36,638,718 37,751,703
Services 8,799,389 8,647,088 8,439,158 8,527,798 8,625,327
Supplies 2,085,437 1,540,816 1,480,187 1,508,013 1,536,394
Capital Outlay 1,865,148 2,668,540 3,942,870 1,865,275 1,931,489
Debt Service -800,000 2,000,000 800,000 800,000
Contingency -288,690 367,000 357,000 367,000
Sub-total Expenditures 49,970,906 48,144,283 51,481,923 49,696,804 51,011,913
Transfers Out 8,365,822 36,237,710 5,988,683 3,602,939 3,667,042
Total Expenditures & Transfers
Out 58,336,728$ 84,381,993$ 57,470,606$ 53,299,743$ 54,678,955$
98
1. Personnel - Personnel costs account for approximately 68% of budgeted expenditures
(excluding transfers out) within the General Fund in FY2014. Employee benefit costs are
discussed in greater detail in this document’s transmittal letter.
2. Services - Expenditures for services are budgeted at $8.4 million in FY2014. Initial
projections were based on FY2012 actual expenditures and projected at two percent (2%)
annually. This is in line with the Consumer Price Index for All Urban Consumers (CPI-U).
A number of operating costs within the services category have more specific inflationary
guidelines and methods of projection. This includes funding for liability, fire & casualty
insurance premiums; professional and consultant services; internal service fund charges
(Equipment, Information Technology Services, Risk Management, and Central Services);
training & education; building and equipment repair and maintenance services; vehicle and
equipment rentals. These costs are adjusted individually by year, based on specific operating
plans and projects, claims/loss history, trend analysis, and operations-specific needs, by year.
The Services category also includes funding for Community and Economic Development
initiatives such as Aid to Human Service Agencies, Community Event Funding, support to the
Iowa City Coralville Convention & Visitors Bureau, and Community and Economic
Development Assistance, as follows:
$249,200 Aid to Human Service Agencies
$106,200 Community Event / Program Funding
$235,304 ICCVB – Community / Economic Development Assistance
$100,000 Economic Development Assistance
3. Supplies - Supplies consist primarily of commodities that are consumed or depleted, such
as office and cleaning supplies, vehicle fuel and materials for repair and maintenance of
buildings, streets, and equipment. Individual items under $5,000 which may have been
categorized as capital outlay in prior years are now budgeted within the supplies category
for FY2012 and beyond. This adjustment is in line with the capitalization threshold utilized
in the comprehensive annual financial report.
4. Capital Outlay - General Fund capital outlay is budgeted at $3.9 million in FY2014 and
includes police vehicle replacements, library materials, operating equipment, and building
maintenance and improvements of $5,000 or greater.
5. Transfers Out – This category is budgeted at $6.0 million in FY2014. Transfers out include
local option sales tax funding of $2.4 million for the Iowa City Gateway Project (Dubuque
Street and Park Road Bridge), transit property taxes of $2.9 million to the Transit Fund, and
transfers to other funds.
99
6. Contingency - A General Fund contingency amount is established each fiscal year for
those unforeseen expenditures that arise following formal adoption of the annual budget.
This amount is available for appropriation by formal amendment, subject to
recommendation from the Finance Director and City Manager, and approval by City Council.
Contingency is budgeted at ¾ of one percent (1%) of General Fund expenditures
(excluding transfers) - approximately $367,000 in FY2014.
C. FUND BALANCE
It is part of the City’s Financial Reserves policy that General Fund’s unassigned fund balance
not fall below fifteen percent (15%) of expenditures, with a ceiling of twenty-five percent
(25%). During the FY2010 budget process, City Council further revised this policy, stating that
fund balance in excess of twenty-five percent (25%) of expenditures could be considered for
property tax relief. In FY2012, $3.8 million of the unassigned balance was utilized to finance
the 420th Street Industrial Park in lieu of a loan from the Landfill Fund. In FY2013, $1.9 million
of the unassigned balance was used to repay the Landfill Fund for construction of Fire Station
#2 ($946,000), Fire Station #4 ($822,000), Terry Trueblood Rec Area ($111,000), and Senior
Center Building Envelope ($15,000).
General Fund’s unassigned fund balance is relied upon to provide cash flow during the first
quarter of the fiscal year as the majority of property taxes are not received until Octo-
ber/November. The following chart demonstrates how expenditures have exceeded receipts
in the first three months over the past ten years.
3 Months @
Sept. 30 Receipts Expenditures Shortfall
FY2013 $ 9,727,204 $ 16,725,202 (6,997,998)$
FY2012 12,090,490$ 15,441,933$ (3,351,443)$
FY2012 12,090,490$ 15,441,933$ (3,351,443)$
FY2011 8,976,380$ 13,778,695$ (4,802,315)$
FY2010 8,934,768$ 13,186,810$ (4,252,042)$
FY2009 6,496,526 13,877,093 (7,380,567)
FY2008 7,041,379 12,484,773 (5,443,394)
FY2007 7,881,225 13,014,632 (5,133,407)
FY2006 6,315,525 12,105,987 (5,790,462)
FY2005 6,040,943 10,889,278 (4,848,334)
FY2004 4,595,488 11,049,590 (6,454,102)
FY2003 4,806,797 9,410,440 (4,603,643)
100
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 29,002,340$ 38,069,998 46,295,001$ 21,673,922$ 21,628,416$ 21,768,926$
Revenues & Other Financing Sources:
Taxes Levied On Property Taxes 26,169,027 26,782,560 27,935,432 28,586,774 29,158,807 29,742,249
Delinquent Property Taxes 4,215 661 - - - -
Other City Taxes 10,224,378 10,619,112 10,367,283 4,656,733 2,263,503 2,270,399
Licenses And Permits 1,408,810 1,309,888 1,435,534 1,345,072 1,345,072 1,345,072
Use Of Money And Property 1,174,459 1,456,551 529,499 547,642 547,642 547,642
Intergovernmental 3,484,579 5,549,428 2,723,723 2,503,349 2,533,648 2,564,553
Charges For Fees And Services 2,300,258 2,442,843 1,339,652 1,362,974 1,363,842 1,364,728
Miscellaneous 4,572,602 4,371,667 4,311,891 4,678,524 4,685,397 4,691,194
Other Financial Sources 10,458,680 13,762,165 11,117,900 13,744,032 11,542,342 12,291,325
Total Revenues & Other Financing Sources 59,797,008$ 66,294,875$ 59,760,914$ 57,425,100$ 53,440,253$ 54,817,162$
Expenditures by Department:
City Council 133,840 133,922 137,383 122,207 122,718 123,240
City Clerk 541,679 533,569 487,690 540,549 549,607 558,765
City Attorney 601,424 654,080 671,956 690,133 709,147 728,813
City Manager 1,403,535 1,509,148 1,510,119 1,684,393 1,725,382 1,772,387
Finance 4,041,083 4,050,405 4,010,481 3,964,053 4,027,322 4,116,592
Police 10,564,227 11,388,735 12,349,510 12,246,285 12,903,813 13,428,080
Fire 6,243,478 7,001,473 7,337,758 7,636,665 7,876,616 8,186,486
Housing and Inspection Service 1,748,413 1,577,128 1,653,533 1,605,500 1,641,944 1,678,059
Parks and Recreation 6,919,628 7,345,484 7,589,142 7,739,181 7,829,675 7,931,328
Library 5,567,592 5,758,770 5,822,606 6,101,961 5,975,308 6,111,270
Senior Center 800,638 828,740 954,234 902,625 944,603 923,619
Planning & Community Development 1,180,404 1,468,335 4,337,935 6,933,498 4,038,124 4,067,915
Public Works 1,124,033 1,200,824 1,281,936 1,314,873 1,352,545 1,385,359
Transportation Services 6,288,884 6,520,244 - - - -
Sub-Total Expenditures 47,158,858$ 49,970,857$ 48,144,283$ 51,481,923$ 49,696,804$ 51,011,913$
Transfers Out:
Capital Project Fund 2,358,554 5,364,893 30,796,042 2,724,000 275,000 275,000
GO Bond Abatement 108,862 117,059 140,000 140,000 140,000 140,000
Improvement Res Fund - 1,618,372 - - - -
General Levy 293,960 270,912 209,729 190,470 196,742 202,742
Emergency Levy 4,997 - - - - -
Operating Subsidy - - 160,000 - - -
Misc Transfers Out 773,371 195,819 2,873,644 2,934,213 2,991,197 3,049,300
IntrFund Loan 108,554 798,767 2,058,295 - - -
Sub-Total Transfers Out 3,648,298 8,365,822 36,237,710 5,988,683 3,602,939 3,667,042
Total Expenditures & Transfers Out 50,807,156$ 58,336,679$ 84,381,993$ 57,470,606$ 53,299,743$ 54,678,955$
Cash Balance, June 30 37,992,192$ 46,028,194$ 21,673,922$ 21,628,416$ 21,768,926$ 21,907,133$
Adjustments to Cash / Non-Cash Asset/Liab 77,806 266,806 - - - -
Adjusted Cash Balance, June 30 38,069,998 46,295,001 21,673,922 21,628,416 21,768,926 21,907,133
Restricted / Committed /Assigned 19,561,946 29,190,545 5,022,800 5,004,309 5,228,103 5,448,899
Unassigned Balance 18,508,051$ 17,104,455$ 16,651,121$ 16,624,106$ 16,540,822$ 16,458,233$
% of Expenditures 36%29%20%29%31%30%
City of Iowa City
General (1000 - 1010)
Fund Summary
101
FY2011 FY2012 FY2013 FY2014 FY2015 FY2016
Actual Actual Proposed Projected Projected Projected
Unassigned:18,508,052$ 17,104,456$ 16,651,121$ 16,624,106$ 16,540,822$ 16,458,233$
Assigned:
(Available for current and / or future operations)
Library Special Revenue Funds 301,648$ 276,279$ 301,071$ 256,791$ 268,108$ 277,370$
Library Escrow 278,173 298,942 300,914 300,546 429,902 558,976
Senior Center Gift Funds 33,198 34,014 26,183 24,754 23,325 21,896
New Horizons Band 4,773 5,478 5,427 4,513 3,510 2,416
Fire Dept. Donations 500 25 25 25 25 25
Honor Guard Donation 1,054 1,054 1,054 1,054 1,054 1,054
Police Department Donations 1,448 1,448 1,448 1,448 1,448 1,448
Cemetery Flags & Flagpoles Program 1,212 1,212 1,212 1,212 1,212 1,212
Housing Trust Acct Council - - - - - -
622,008$ 618,453$ 637,335$ 590,344$ 728,585$ 864,398$
Committed:
(Available for current and / or future operations)
Library Equipment Replacement Reserve 103,721 109,936 217,689 173,409 184,726 193,988
Park Land Acquisition Reserve 185,733 185,608 185,608 185,608 185,608 185,608
Library Computer Replacement Reserve 97,564 82,962 - - - -
Park Land Development Reserve 23,437 23,437 23,437 23,437 23,437 23,437
Transit Reserve: Grant & Levy Restrictions 1,920,703 3,510,848 - - - -
Fire Equipment Replacement Reserve 487,207 557,188 660,559 733,339 807,575 883,296
Transit State Capital - - - - - -
2,818,365$ 4,469,978$ 1,087,293$ 1,115,793$ 1,201,346$ 1,286,329$
Restricted
(Not available for general operations)
Police Forfeiture Share 440,995 464,039 464,039 464,039 464,039 464,039
Local Option Sales Tax 14,050,814 21,836,156 1,032,214 1,032,214 1,032,214 1,032,214
Restricted Cash (Develop/Constr Escrows)1,629,765 1,801,920 1,801,920 1,801,920 1,801,920 1,801,920
Moose Lodge/Hwy 6 - - - - - -
Silvercrest Sidewalk Assessment - - - - - -
Scott 6 Sidewalk Assessment - - - - - -
Restricted Cash Balance:
(Forfeitures, Dev./Constr. Escrows)16,121,574$ 24,102,114$ 3,298,172$ 3,298,172$ 3,298,172$ 3,298,172$
General Fund Ending Cash Balance 38,069,998$ 46,295,001$ 21,673,922$ 21,628,416$ 21,768,926$ 21,907,133$
General Fund Expenditures:50,807,156$ 58,336,679$ 84,381,993$ 57,470,606$ 53,299,743$ 54,678,955$ Unassigned
Cash Balance as a %
of Expenditures:36%29%20%29%31%30%
General Fund (1000 - 1010)
Assigned, Committed & Restricted Cash Balance
102
2011
Actual
2012
Actual
2013
Revised
2014
Budget
2015
Projected
2016
Projected
Taxes Levied On Property Taxes 26,169,027 26,782,560 27,935,432 28,586,774 29,158,807 29,742,249
Current Taxes 26,169,027 26,782,560 27,935,432 28,586,774 29,158,807 29,742,249
Delinquent Property Taxes 4,215 661 - - - -
Delinquent Taxes 4,215 661 - - - -
Other City Taxes 10,224,378 10,619,112 10,367,283 4,656,733 2,263,503 2,270,399
Other City Taxes 10,224,378 10,619,112 10,367,283 4,656,733 2,263,503 2,270,399
Licenses And Permits 1,408,810 1,309,888 1,435,534 1,345,072 1,345,072 1,345,072
General Use Permits 58,027 52,803 58,028 52,803 52,803 52,803
Food & Liq Licenses 114,805 99,187 96,595 98,363 98,363 98,363
Professional License 14,982 17,310 12,527 14,705 14,705 14,705
Misc Permits & Lic 3,830 3,450 3,830 3,450 3,450 3,450
Const Per & Ins Fees 1,193,343 1,111,460 1,240,731 1,147,103 1,147,103 1,147,103
Misc Lic & Permits 23,823 25,678 23,823 28,648 28,648 28,648
Use Of Money And Property 1,174,459 1,456,551 529,499 547,642 547,642 547,642
Interest Revenues 112,675 353,442 108,594 158,954 158,954 158,954
Rents 486,708 472,812 373,894 346,338 346,338 346,338
Parking Ramp Revenue 548,065 609,937 20,520 22,000 22,000 22,000
Royalties & Commiss 27,011 20,360 26,491 20,350 20,350 20,350
Intergovernmental 3,484,579 5,549,428 2,723,723 2,503,349 2,533,648 2,564,553
Fed Intergovnt Rev 367,651 2,367,581 17,203 - - -
Property Tax Credits 35,250 49,372 24,898 24,888 24,888 24,888
State 28E Agreements 1,372,970 1,416,759 1,716,845 1,514,926 1,545,225 1,576,130
Operating Grants 81,781 61,033 65,425 61,033 61,033 61,033
Disaster Assistance - 1,101 - - - -
Other State Grants 870,791 851,635 178,392 124,471 124,471 124,471
Local 28E Agreements 756,136 801,947 720,960 778,031 778,031 778,031
Charges For Fees And Services 2,300,258 2,442,843 1,339,652 1,362,974 1,363,842 1,364,728
Building & Devlpmt 275,558 311,445 270,973 305,900 305,900 305,900
Police Services 101,050 135,035 110,970 136,460 137,328 138,214
Animal Care Services 12,078 9,539 12,079 12,000 12,000 12,000
Fire Services 7,179 9,086 9,779 10,651 10,651 10,651
Transit Fees 1,060,227 1,121,409 - 2,140 2,140 2,140
Culture & Recreation 783,127 780,074 847,794 795,572 795,572 795,572
Library Charges 114 304 114 304 304 304
Misc Charges For Svc 51,655 66,574 80,703 93,088 93,088 93,088
Water Charges 7,240 6,680 7,240 6,680 6,680 6,680
Refuse Charges 2,030 2,697 - 179 179 179
Miscellaneous 4,572,602 4,371,667 4,311,891 4,678,524 4,685,397 4,691,194
Code Enforcement 411,418 455,264 411,418 461,664 461,664 461,664
Parking Fines 479,911 470,104 479,911 470,104 470,104 470,104
Library Fines & Fees 211,610 201,157 211,610 201,157 201,157 201,157
Contrib & Donations 300,385 236,566 200,561 305,816 305,816 305,816
Printed Materials 40,466 38,607 43,122 39,041 39,041 39,041
Animal Adoption 12,268 13,020 12,268 13,020 13,020 13,020
Misc Merchandise 42,879 36,340 35,960 34,861 34,861 34,861
Intra-City Charges 2,779,569 2,665,720 2,627,333 2,797,614 2,797,614 2,797,614
Other Misc Revenue 290,774 253,149 289,708 355,247 362,120 367,917
Special Assessments 3,322 1,740 - - - -
Other Financial Sources 10,458,680 13,762,165 11,117,900 13,744,032 11,542,342 12,291,325
Sale Of Assets 130,413 1,183,162 944,650 2,081,450 931,450 931,450
Insurance Recoveries 427,334 - - - - -
Trans-Govt Activities 8,831,033 11,361,412 8,863,262 9,034,668 9,694,978 10,443,961
Trans-Bus Type Funds 124,095 130,585 132,460 73,414 73,414 73,414
Trans-Go Bonds - - 317,623 500,000 - -
Interfund Loans 887,274 882,222 - - - -
Misc Transfers In 17,121 6,195 7,905 2,500 2,500 2,500
Loans 41,410 198,589 852,000 2,052,000 840,000 840,000
Total Revenues & Other Financing Sources 59,797,008 66,294,875 59,760,914 57,425,100 53,440,253 54,817,162
City of Iowa City
General Fund
Revenues by Type
103
2011
Actual
2012
Actual
2013
Revised
2014
Budget
2015
Projected
2016
Projected
City Council 133,840 133,922 137,383 122,207 122,718 123,240
City Council 133,840 133,922 137,383 122,207 122,718 123,240
City Clerk 541,679 533,569 487,690 540,549 549,607 558,765
City Clerk 539,037 530,647 484,292 536,988 546,040 555,192
Police Citizen Review Board 2,642 2,922 3,398 3,561 3,567 3,573
City Attorney 601,424 654,080 671,956 690,133 709,147 728,813
City Attorney 601,424 654,080 671,956 690,133 709,147 728,813
City Manager 1,403,535 1,509,148 1,510,119 1,684,393 1,725,382 1,772,387
City Manager 470,578 577,187 521,242 549,187 560,537 572,115
Communications Office 264,822 286,241 244,285 396,356 404,252 417,271
Human Resources 458,025 416,151 502,438 488,886 506,135 523,795
Human Rights 210,110 229,569 242,154 249,964 254,458 259,206
Finance 4,041,083 4,050,405 4,010,481 3,964,053 4,027,322 4,116,592
Finance Adminstration 337,266 413,633 410,250 473,081 485,768 498,626
Accounting 690,281 752,835 843,286 839,032 860,903 880,901
Purchasing 321,452 323,862 350,027 303,507 311,168 319,025
Revenue 925,574 953,372 994,804 941,314 951,563 968,767
Tort Liability 1,000,494 854,852 922,125 882,718 902,482 922,797
Non-Operational Admin 599,006 632,832 450,790 482,831 472,998 483,168
FEMA Disaster Assistance 119,621 79,677 4,260 - - -
Disaster Individual Assistance 47,389 39,342 34,939 41,570 42,440 43,308
Police 10,564,227 11,388,735 12,349,510 12,246,285 12,903,813 13,428,080
Police Administration 672,428 738,252 741,344 733,809 758,393 779,713
Police Administrative Services 1,645,019 1,729,034 1,945,257 2,095,879 2,182,475 2,248,110
Police Field Operations 8,246,780 8,921,449 9,662,909 9,416,597 9,962,945 10,400,257
Fire 6,243,478 7,001,473 7,337,758 7,636,665 7,876,616 8,186,486
Fire Administration 643,292 796,569 833,080 889,631 916,432 936,124
Fire Emergency Operations 5,114,338 5,851,931 6,088,224 6,283,108 6,512,806 6,664,394
Fire Prevention 317,028 197,402 237,050 231,824 245,103 380,448
Fire Training 168,820 155,571 179,404 232,102 202,275 205,520
Housing and Inspection Service 1,748,413 1,577,128 1,653,533 1,605,500 1,641,944 1,678,059
Housing and Inspection Admin 277,240 307,600 300,942 270,254 275,450 280,531
Building Inspection 1,002,375 780,924 838,568 830,123 845,263 860,460
Housing Inspections 468,798 488,604 514,023 505,123 521,231 537,068
Parks and Recreation 6,919,628 7,345,484 7,589,142 7,739,181 7,829,675 7,931,328
Park and Rec Admin 762,488 817,035 827,547 825,415 841,582 857,506
Recreation 2,608,160 2,801,548 2,980,868 2,971,479 2,994,393 2,982,885
Park Maintenance 3,176,111 3,345,784 3,411,174 3,560,690 3,602,883 3,691,723
Cemetery Operations 372,869 381,117 369,553 381,597 390,817 399,214
Library 5,567,592 5,758,770 5,822,606 6,101,961 5,975,308 6,111,270
General Library 4,663,676 4,822,816 4,939,618 4,966,834 5,066,479 5,181,147
Library Materials 600,036 614,796 630,215 642,820 655,675 668,789
Library Board Controlled Funds 152,337 201,895 104,133 187,988 71,686 73,787
Library Gifts and Bequests 77,053 27,705 51,200 54,128 14,404 14,686
Library Gifts - Materials 74,490 91,558 97,440 90,000 - -
Library Foundation Office - - - 160,191 167,064 172,861
Senior Center 800,638 828,740 954,234 902,625 944,603 923,619
Senior Center Administrations 787,061 816,022 941,303 889,441 931,330 910,255
Senior Center Programs 13,577 12,718 12,931 13,184 13,273 13,364
Planning & Community Dvlpmnt 1,180,404 1,468,335 4,337,935 6,933,498 4,038,124 4,067,915
Planning & Comm Dvlp Admin 264,652 290,469 298,528 307,208 313,751 320,539
Community Development 55,212 258,360 2,527,181 5,085,738 2,193,814 2,201,189
Economic Development 367,243 445,625 765,130 796,946 803,378 810,042
Urban Planning 356,248 320,870 309,175 327,532 333,216 339,520
Neighborhood Services 136,269 152,011 145,214 149,899 127,489 129,843
Human Services - - 290,707 265,175 265,476 265,782
City of Iowa City
General Fund
Expenditures by Department and Division
104
2011
Actual
2012
Actual
2013
Revised
2014
Budget
2015
Projected
2016
Projected
City of Iowa City
General Fund
Expenditures by Department and Division
Donation Stations 780 1,000 2,000 1,000 1,000 1,000
Public Works 1,124,033 1,200,824 1,281,936 1,314,873 1,352,545 1,385,359
Public Works Administration 263,045 274,406 284,056 292,514 298,034 303,861
Engineering Services 860,988 926,418 997,880 1,022,359 1,054,511 1,081,498
Transportation Services 6,288,884 6,520,244 - - - -
Mass Transit 6,288,884 6,520,244 - - - -
Total Expenditures:47,158,858 49,970,857 48,144,283 51,481,923 49,696,804 51,011,913
105
106
GENERAL FUND
PUBLIC SAFETY
Police
Fire
Housing & Inspection Services
F
Y
2
0
1
4
POLICE ADMINSTRATION
The Police Department’s administration division is responsible for oversight of police computer
and technology systems and the Department’s two operating divisions, Administrative Services
and Field Operations.
Administrative Services activities:
• Records
• Property & Evidence
• Training & Accreditation
• Crime Prevention
• Planning & Research
• Animal Services
• Community Relations
Field Operations activities:
• Patrol
• Investigations
Recent Accomplishments:
• The Iowa City Police Department is a
Nationally Accredited Police
Department, receiving its initial
accreditation from the Commission on
Accreditation for Law Enforcement
Agencies (CALEA) in March of 2002.
The next reaccreditation review will
occur in December of 2013.
Upcoming Challenges:
• Keeping up with rapid changes in
technology
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 5.00 5.00 5.00
109
City of Iowa City
Activity: Police Administration (410100)Fund: General (1000)
Division: Police Administration (410100)Department: Police
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 667,652$ 732,057$ 741,344$ 733,809$ 758,393$ 779,713$
Other Financial Sources
Misc Transfers In 4,776 6,195 - - - -
Total Revenues & Other Financing Sources 672,428$ 738,252$ 741,344$ 733,809$ 758,393$ 779,713$
Expenditures:
Personnel 612,425 676,839 666,336 685,025 709,246 730,195
Services 50,866 50,767 64,039 40,172 40,362 40,556
Supplies 9,137 10,646 10,969 8,612 8,785 8,962
Total Expenditures & Transfers Out 672,428$ 738,252$ 741,344$ 733,809$ 758,393$ 779,713$
Personnel Services - FTE 2012 2013 2014
Administrative Secretary 1.00 1.00 1.00
Computer Syst Analyst - Police 1.00 1.00 1.00
Police Captain 1.00 1.00 1.00
Police Chief 1.00 1.00 1.00
Police Sergeant 1.00 1.00 1.00
Total Personnel 5.00 5.00 5.00
Activity Summary
110
ADMINISTRATIVE SERVICES
The Administrative Services Division supports or provides services to Field Operations. The
division is commanded by a Captain and is organized into the following activities:
Records is responsible for the recording of information, the housing and maintenance of
departmental records, reproduction and forwarding of records or data, providing copies
of records to the public, and compiles statistics for the National Crime Reporting System.
Property & Evidence maintains all property turned into the department. This includes
found property as well of property held for evidentiary purposes. Additionally, the
property section prepares evidentiary items for transport applicable lab facilities.
Training & Accreditation is responsible for maintaining the mandated level of training for
members of the department as well as ensuring those personnel are trained in those
areas that are necessary for the efficient functioning of the department.
Crime Prevention The officer holding the position of Crime Prevention Officer is certified
as a Crime Prevention Specialist by the American Crime Prevention Institute. The Crime
Prevention Office adheres to the philosophy that open communication is key to making
our community a safer place to live.
Planning & Research is responsible for the analyzing of statistical information compiled
by the Records Section in order to identify trends affecting the public so departmental
resources may best be deployed.
Animal Services operates as a public safety/enforcement agency for the protection of the
public and animals of the City. The division also operates an animal center for stray and
abandoned animals.
Community Relations is responsible for involving the community in the operations of the
police department. This may be in participating in educational programs in the schools or
participating in educational programs such as the Citizen Police Academy or
neighborhood watch activities.
HIGHLIGHTS
During the year the Department utilized volunteers who completed 1,684 hours of service.
Recent Accomplishments:
An agreement with the Cedar Rapids Police Department
guarantees usage of the CRPD range. Using funds from
two grants from the Dept. of Justice and forfeited funds,
the Department is afforded rights to the range and also
free tuition to any basic academy class put on by CRPD.
Upcoming Challenges:
Funding, design, and
construction of the
new Animal Control
Facility
111
Staffing:
2 additional Police Officers largely
grant funded
Service Level Changes for FY2014:
With the acceptance of the COPS grant the
department will provide regular foot and
bike patrol to targeted neighborhoods in the
City. The work output of the two new
officers will be tracked by the Crime
Prevention Officer.
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: Coordinated Communication & Customer Service Orientation
Department Goal: Enhance community relations and promote minority recruitment
Department Objectives: Develop a program designed to promote interaction between
teens, young adults, and officers outside of the regular duty hours
Performance Measures:
Community Presentations
Minority recruitment: To further the goal of developing a diverse workforce, recruitment
materials are distributed to numerous minority-focused organizations across Iowa. This
distribution will be tracked in future years to measure performance toward this goal.
FY2012 FY2013 FY2014
Adopted
Total
FTE’s 18.00 18.00 20.00
CY2010 Actual CY2011 Actual CY2012 Actual CY2013 Target
117 129 174 200
112
City of Iowa City
Activity: Police Administrative Services (410200)Fund: General (1000)
Division: Police Administrative Services (410200)Department: Police
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 1,404,221$ 1,425,860$ 1,689,964$ 1,759,054$ 1,845,650$ 1,911,285$
Licenses And Permits
Misc Lic & Permits 23,403 25,348 23,403 28,348 28,348 28,348
Intergovernmental
Local 28E Agreements 111,517 173,081 122,001 195,583 195,583 195,583
Charges For Fees And Services
Animal Care Services 12,078 9,539 12,079 12,000 12,000 12,000
Misc Charges For Svc 4,402 3,569 4,402 3,569 3,569 3,569
Miscellaneous
Animal Adoption 12,268 13,020 12,268 13,020 13,020 13,020
Code Enforcement 645 - 645 6,400 6,400 6,400
Contrib & Donations 2,020 1,818 - 1,816 1,816 1,816
Misc Merchandise 11,067 10,302 11,067 10,302 10,302 10,302
Other Misc Revenue 45,232 45,531 48,428 45,687 45,687 45,687
Printed Materials 18,166 19,423 21,000 20,100 20,100 20,100
Other Financial Sources
Sale Of Assets - 1,543 - - - -
Total Revenues & Other Financing Sources 1,645,019$ 1,729,034$ 1,945,257$ 2,095,879$ 2,182,475$ 2,248,110$
Expenditures:
Personnel 1,329,276 1,408,740 1,420,514 1,603,659 1,684,193 1,743,644
Services 229,190 237,026 406,250 413,705 418,195 422,774
Supplies 68,469 68,797 75,493 78,515 80,087 81,692
Capital Outlay 18,084 14,471 43,000 - - -
Total Expenditures & Transfers Out 1,645,019$ 1,729,034$ 1,945,257$ 2,095,879$ 2,182,475$ 2,248,110$
Personnel Services - FTE 2012 2013 2014
Animal Care Technician 2.00 2.00 2.00
Animal Center Assistant 1.00 1.00 1.00
Animal Control Supervisor 1.00 1.00 1.00
Animal Services Officer 2.00 2.00 2.00
CSO/Station Master 5.00 5.00 5.00
Police Officer 1.00 1.00 3.00
Police Records Clerk 2.00 2.00 2.00
Police Sergeant 1.00 1.00 1.00
Records Supervisor 1.00 1.00 1.00
Sr Police Records Clerk 2.00 2.00 2.00
Total Personnel 18.00 18.00 20.00
Capital Outlay 2013 2014
Animal Services Officers Truck 26,000 -
Animal Control Truck 17,000 -
Total Capital Outlay 43,000 -
Activity Summary
113
FIELD OPERATIONS
The Police Department’s Field Operations Division is organized into three activities, Patrol,
Investigations, and Forfeitures. The division is commanded by a Captain.
Patrol: The Patrol section is the largest section in the department and is responsible for
handling calls for service from the public in addition to handling special assignments and
self-initiated activities. Officers are responsible for the protection of life and property, and
help maintain peace, order, and safety for all. The patrol section is divided in to three
watches (shifts) providing 24-hour service. Each watch is under the supervision of a
Lieutenant and two Sergeants. In addition to the traditional patrol units, the patrol section
also has a canine unit, bicycle officers, Community Service Officers, Street Crimes Unit,
Special Response Team (SRT) and provides Crime Scene Technicians (CST) for the
processing of crime scenes.
Investigations: The Investigations section is responsible for the investigation of criminal
activity beyond that which is conducted by the patrol section. The Investigations section
is headed by a Lieutenant and a Sergeant. The Investigations section has investigators
assigned to the Johnson County Drug Task Force, Domestic Abuse, in addition to
general investigators.
Forfeitures: Criminal forfeiture is an action brought as a part of the criminal prosecution
of a defendant. It is an in personam (against the person) action and requires that the
government indict (charge) the property used or derived from the crime along with the
defendant. The money or items that are forfeited can only be used by law enforcement
for law enforcement equipment or law enforcement related activities. The money or
items cannot be used to supplant a budget or budgeted item. Forfeiture is governed by
State of Iowa Code chapter 1133 in addition to federal guidelines.
HIGHLIGHTS
The Police continued its involvement with the Governor’s Traffic Safety Bureau by using
grant funding to provide over 600 extra hours of traffic enforcement.
Recent Accomplishments:
The Department was awarded funding
for two additional positions under the
Department of Justice COPS grant. The
two positions will focus on neighborhood
stabilization issues.
Upcoming Challenges:
Recruiting and hiring minority applicants
Expanding the usage of the Police
substation
114
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 80.00 80.00 80.00
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: Neighborhood Stabilization
Department Goal: Traffic crash reduction
Department Objective: Increase OWI and traffic enforcement
Performance Measures:
OWI Arrests
Traffic Stops
Traffic Accidents and Average Damage
*Iowa City Police Officers respond to all calls for traffic accidents. Average damage is collected only for
reportable accidents; reportable accidents include those causing personal injury or property damage over
$1,000.
CY2010 Actual CY2011 Actual CY2012 Actual CY2013 Estimate
319 452 476 500
CY2010 Actual CY2011 Actual CY2012 Actual CY2013 Estimate
11,804 13,728 11,981 13,617
CY2010
Actual
CY2011
Actual
CY2012
Estimate
CY2013
Estimate
Accidents* 1,889 1,886 1,913 1,900
Average Damage,
Reportable Accident* $4,488 $4,821 $5,521 $4,772
115
Strategic Plan Goal: Coordinated communication and Customer Service Orientation
Department Goal: Keep up with rapid changes in technology by outfitting bike and
walking patrol officers with body mounted cameras
Department Objective: Assign cameras to enhance officer safety, reduce liability,
enhance training, enhance officer performance and
professionalism
Performance Measures:
Number of Body Cameras Issued
Number of Complaints Sustained, Formal & Verbal
Strategic Plan Goal: Neighborhood Stabilization
Department Goal: Address the impact of underage drinking on downtown and near
downtown neighborhoods
Department Objectives: Continue alcohol compliance checks, bar checks, and directed
party patrols, reduce response time to loud party calls
Performance Measures:
Bar Checks Performed
Compliance Checks
Response Time: Loud Party Complaints
Target or Goal CY2011 Actual CY2012 Actual CY2013 Estimate
12 New measure 9 6
CY2010 Actual CY2011 Actual CY2012 Actual CY2013 Estimate
19 17 18 13
CY2010 Actual CY2011 Actual CY2012 Actual CY2013
Estimate
976 1,800 1,365 1,650
CY2010 Actual CY2011 Actual CY2012 Actual CY2013
Estimate
25 149 273 280
CY2010
Actual
CY2011
Actual
CY2012
Actual
CY2013
Estimate
Call to Dispatch (minutes) 18:07 11:30 9:03 9:00
Dispatch to On Scene
(minutes) 9:25 4:19 4:01 3:45
116
City of Iowa City
Activity: Police Field Operations (410300)Fund: General (1000)
Division: Police Field Operations (410300)Department: Police
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 7,268,751$ 8,091,841$ 8,938,392$ 8,663,511$ 9,208,991$ 9,645,417$
Other City Taxes 528,240 386,601 354,125 447,077 447,077 447,077
Use Of Money And Property
Interest Revenues 214 209 214 209 209 209
Intergovernmental
Fed Intergovnt Rev 27,404 30,458 17,203 - - -
Local 28E Agreements - - 5,000 - - -
Other State Grants 266,129 223,097 178,392 124,471 124,471 124,471
Charges For Fees And Services
Fire Services 4,345 5,255 4,345 5,255 5,255 5,255
Police Services 101,050 135,035 110,970 136,460 137,328 138,214
Miscellaneous
Code Enforcement 2,989 1,611 2,989 1,611 1,611 1,611
Other Misc Revenue 20,878 15,342 14,079 14,003 14,003 14,003
Other Financial Sources
Sale Of Assets 55,622 38,195 37,200 24,000 24,000 24,000
Total Revenues & Other Financing Sources 8,275,622$ 8,927,644$ 9,662,909$ 9,416,597$ 9,962,945$ 10,400,257$
Expenditures:
Personnel 7,201,970 7,906,418 8,364,203 8,303,215 8,870,488 9,318,091
Services 646,113 603,239 694,019 693,514 701,999 710,653
Supplies 179,017 129,691 269,326 161,068 164,258 167,513
Capital Outlay 219,680 282,101 335,361 258,800 226,200 204,000
Sub-Total Expenditures 8,246,780$ 8,921,449$ 9,662,909$ 9,416,597$ 9,962,945$ 10,400,257$
Transfers Out:
Capital Project Fund 24,066 - - - - -
Misc Transfers Out 4,776 6,195 - - - -
Sub-Total Transfers Out 28,842 6,195 - - - -
Total Expenditures & Transfers Out 8,275,622$ 8,927,644$ 9,662,909$ 9,416,597$ 9,962,945$ 10,400,257$
Personnel Services - FTE 2012 2013 2014
Comm Serv Officer - Evidence 1.00 1.00 1.00
Community Service Officer 4.00 4.00 4.00
Police Captain 1.00 1.00 1.00
Police Lieutenant 4.00 4.00 4.00
Police Officer 63.00 63.00 63.00
Police Sergeant 7.00 7.00 7.00
Total Personnel 80.00 80.00 80.00
Capital Outlay 2013 2014
1 CSO Truck 25,000 -
4 Police Marksman Sniper Rifles 16,300 -
6 Marked And 1 Unmarked Squad Cars 204,000 -
AED'S - 24,000
Automobiles - 168,000
Marked Squad Car Equipment 24,000 -
PC Hardware - 20,000
Police Canine Replacement (1) 14,500 -
Trucks 51,561 -
Vehicle Equipment - 36,000
Video Recording Devices - 10,800
Total Capital Outlay 335,361 258,800
Activity Summary
117
FIRE ADMINISTRATION
The Fire Administration division is under the direction of the Fire Chief. The Fire Chief is
responsible for all department activities as set out by Federal or State laws, and City
ordinances. The Deputy Fire Chief is the second in command officer in the department and is
responsible for homeland security initiatives, fire service accreditation, the maintenance and
purchase computer hardware and software, and other special projects. The Battalion Chief
assigned to the Administration and Support Division is responsible for maintenance of buildings
and grounds, calendar administration, the Health & Safety Committee, uniforms, physicals and
immunizations. The Administrative Secretary performs a wide variety of office-related duties to
include: office receptionist, personnel transactions, payroll, bill processing, and maintaining
office supplies and office machines.
The ICFD continues to accomplish many goals and objectives to improve services,
as determined by stakeholders. The department was first accredited by the Commission on Fire
Accreditation International (CFAI) in August 2008. The department recently completed its first
reaccreditation in 2013. Maintaining accredited status demonstrates a commitment to
excellence and continuous quality improvement.
HIGHLIGHTS
• Mobile Data Computers (MDCs) were installed in all ICFD apparatus, allowing personnel
to better track response times, receive information regarding calls for service, utilize
mapping capabilities, and research information pertinent to the incident while en route to,
or at the scene of, an emergency.
• The ICFD developed iStation, a portal for information exchange and scheduling.
Recent Accomplishments:
• The Department was reaccredited
through the Commission on Fire
Accreditation International (CFAI)
• Obtained an ISO rating of Class 2
Upcoming Challenges:
• Succession planning for anticipated
retirements in the command staff.
Staffing:
FY2012 FY2013 FY2014
Adopted
Total
FTE’s 3.00 4.00 4.00
Service Level Changes for FY 2014:
A fire cadet program is under development.
The program will target high school students
with a goal of improving minority recruitment
in the department.
118
City of Iowa City
Activity: Fire Administration (450100)Fund: General (1000)
Division: Fire Administration (450100)Department: Fire
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Intergovernmental
State 28E Agreements 1,271,134 1,311,778 1,478,474 1,407,146 1,435,289 1,463,995
Miscellaneous
Contrib & Donations 30 25 - - - -
Printed Materials 8 - 8 - - -
Other Financial Sources
Sale Of Assets 1,025 - - - - -
Total Revenues & Other Financing Sources 1,272,197$ 1,311,803$ 1,478,482$ 1,407,146$ 1,435,289$ 1,463,995$
Expenditures:
Personnel 381,047 528,589 546,461 575,500 598,241 613,792
Services 136,434 196,774 194,546 239,667 242,279 244,942
Supplies 67,588 57,570 84,073 74,464 75,912 77,390
Capital Outlay 58,223 13,636 8,000 - - -
Total Expenditures & Transfers Out 643,292$ 796,569$ 833,080$ 889,631$ 916,432$ 936,124$
Personnel Services - FTE 2012 2013 2014
Administrative Secretary 1.00 1.00 1.00
Battalion Chief 0.00 1.00 1.00
Deputy Fire Chief 1.00 1.00 1.00
Fire Chief 1.00 1.00 1.00
Total Personnel 3.00 4.00 4.00
Capital Outlay 2013 2014
Sidewalk/Driveway Replacement 8,000 -
Total Capital Outlay 8,000 -
Activity Summary
119
EMERGENCY OPERATIONS
The Fire Emergency Operations division works a three-shift system. Each duty shift is
comprised of 24 hours and consists of one Battalion Chief, one Captain, four Lieutenants, and
14 Firefighters. Minimum staffing for the department is 16 emergency response personnel. This
division is directly responsible for all emergency incident response. Calls for service are divided
into four categories: fire suppression, emergency medical services, technical rescue, and
hazardous materials.
• Fire Suppression: Over the course of 2012, ICFD personnel spent 215 hours mitigating
various types of fires. False alarms occupied an additional 250 hours. Evaluating
response time data demonstrates that the ICFD puts an effective response force (ERF)
on the scene of a structure fire within 11 minutes, 41 seconds, 90 percent of the time. An
ERF includes two engine companies, a ladder company, and a battalion chief. The
department continually seeks ways to decrease response times to all emergencies.
• Emergency Medical Services: All ICFD personnel are certified to at least the Emergency
Medical Technician—Basic (EMT-B) level. The department does not transport patients,
but rather serves as first responders in conjunction with Johnson County Ambulance
Service paramedics as part of Johnson County’s tiered response system.
• Technical Rescue: The ICFD provides several technical rescue services: water and ice
emergencies, trench and structural collapse rescue, vehicle and heavy machinery
rescue, rope rescue, and confined space rescue. The Special Operations Response
Team (SORT) keeps skill levels high with team training in addition to regular company
and shift training on various rescue disciplines. The ICFD responded to 15 calls involving
some type of technical rescue in 2012. Additionally, the SORT was placed on standby a
total of 150 times due to confined space entries throughout the fire district—this
compares to 68 occurrences in 2011. Responses and standbys equate to over 500
hours spent on technical rescue incidents in 2012.
• Hazardous Materials Response: The department continues to be active and take a
leading role in the Johnson County Hazardous Materials Response Team (JCHMRT),
which includes 14 ICFD personnel. The JCHMRT consists of 27 members who are
trained and certified to the Hazmat Technician level. The ICFD responded to 139
hazardous conditions in 2012. Over 88 hours were spent mitigating these types of
incidents in 2012.
HIGHLIGHTS
• In 2012, the ICFD responded to 5,173 calls – a 10.3 percent increase from 2011.
• Fire personnel responded to 225 fire emergencies, resulting in $4.9 million property
damage. The largest single fire loss was estimated at over $4 million for a fire that
occurred at the Iowa City Landfill, located at 3900 Hebl Avenue.
• Emergency medical calls accounted for the largest number of responses, with 3,103
calls for service.
• Total call volume has increased 20% over the last five years.
120
Recent Accomplishments:
• Developed a four district emergency
response system and updated the
Johnson County Mutual Aid Box Alarm
System
• Opened Fire Station 4 in the northeast
part of the community
Upcoming Challenges:
• Complete the transition to
Emergency Medical Technician, as
directed by the Iowa Department of
Public Health – Bureau of
Emergency Medical Services
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 59.00 59.00 59.00
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: Coordinated Communication and Customer Service Orientation
Department Goal: Improve internal/external department communications and
customer service.
Department Objective: Trend 1st unit urban and suburban total response time
performance baselines as a means toward continuous
improvement (AS 1.E).
Performance Measures:
Fire response time
EMS response time
CY2009 Actual CY2010 Actual CY2011 Actual
Target or Goal In
Minutes
%
Compliance
In
Minutes
%
Compliance
In
Minutes
%
Compliance
URBAN
90% <6 minutes 6:39 64% 7:29 71% 8:44 50%
SUBURBAN
90% <6 minutes 7:42 63% 8:41 50% 7:16 55%
CY2009 Actual CY2010 Actual CY2011 Actual
Target or Goal In
Minutes
%
Compliance
In
Minutes
%
Compliance
In
Minutes
%
Compliance
URBAN
90% <6 minutes 7:33 75% 7:52 68% 8:43 54%
SUBURBAN
90% <6 minutes 8:26 56% 9:00 51% 9:08 37%
121
City of Iowa City
Activity: Fire Emergency Operations (450200)Fund: General (1000)
Division: Fire Emergency Operations (450200)Department: Fire
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 4,674,710$ 5,382,556$ 5,650,444$ 5,788,070$ 6,017,768$ 6,169,356$
Other City Taxes
Other City Taxes 257,545 489,258 510,000 489,258 489,258 489,258
Charges For Fees And Services
Fire Services 2,834 3,396 3,434 3,396 3,396 3,396
Miscellaneous
Contrib & Donations 500 - - - - -
Other Misc Revenue 754 2,384 754 2,384 2,384 2,384
Other Financial Sources
Interfund Loans 209,178 - - - - -
Sale Of Assets 175 15,108 - - - -
Total Revenues & Other Financing Sources 5,145,696$ 5,892,702$ 6,164,632$ 6,283,108$ 6,512,806$ 6,664,394$
Expenditures:
Personnel 4,774,986 5,443,757 5,573,367 5,888,629 6,132,673 6,278,392
Services 207,482 260,980 276,681 271,732 275,431 279,205
Supplies 99,139 82,343 145,776 102,647 104,702 106,797
Capital Outlay 32,731 64,323 92,400 20,100 - -
Sub-Total Expenditures 5,114,338 5,851,403 6,088,224 6,283,108 6,512,806 6,664,394
Transfers Out:
Intrfund Loan 31,358 41,299 76,408 - - -
Sub-Total Transfers Out 31,358 41,299 76,408 - - -
Total Expenditures & Transfers Out 5,145,696$ 5,892,702$ 6,164,632$ 6,283,108$ 6,512,806$ 6,664,394$
Personnel Services - FTE 2012 2013 2014
Battalion Chief 3.00 2.00 2.00
Fire Captain 3.00 3.00 3.00
Fire Lieutenant 12.00 12.00 12.00
Firefighter 41.00 42.00 42.00
Total Personnel 59.00 59.00 59.00
Capital Outlay 2013 2014
Automated External Defibrillators 10,000 -
Building Collapse Kit 5,400 -
Rescue Vac 800 - 14,100
Respirator Fit Tester 14,000 -
Strut Kit - 6,000
Tow Vehicle 63,000 -
Total Capital Outlay 92,400 20,100
Activity Summary
122
FIRE PREVENTION
The Fire Prevention Bureau (FPB) continues to serve the citizens of Iowa City through fire code
compliance, fire origin and cause determination, and public education programs.
The Fire Prevention Bureau is staffed by a Battalion Chief assigned as Fire Marshal and as
such reports to the Deputy Fire Chief. The Fire Marshal is directly responsible for organizing all
fire prevention activities, including fire/arson investigation, code enforcement inspections, and
public education. A shift fire inspector conducts inspections of liquor license establishments,
schools, day care centers, churches, and City buildings. Emergency operations personnel
conduct fire safety inspections of all commercial and University of Iowa buildings.
The FPB continues to conduct regular inspections for businesses, churches, daycares, schools,
and university buildings. Multiple educational opportunities exist with each inspection: an
opportunity to increase fire safety awareness through explanation of a violation and associated
hazard, firefighters can become familiar with the building, and an opportunity to foster
community relationships.
The wide range of activities provided by fire and life-safety educators include daycare/preschool
and school presentations, Kids Safety House visits, Safety Village, UI Resident Assistant Fire
Academy, senior safety tips for older adults, and crowd manager training for assembly
occupancy employees. Building on a long partnership with SAFE KIDS Johnson County, the
department has also trained additional personnel and designated Station 4 as a child safety
seat “FIT Station.”
Investigation of fires is an integral part of fire prevention. All reported fires are investigated by a
company officer and/or a member of the fire investigation team in an attempt to determine the
origin and cause. Fire investigation team members have received specialized training and are
required to complete continuing education requirements.
HIGHLIGHTS
• In 2012, the FPB conducted 1,977 fire and life-safety inspections
• In 2012, fire and life-safety educators provided over 200 activities, resulting in more than
575 staff/customer encounters, and accounted for over 800 hours of interaction
• In 2012, the FPB investigated 225 reported fire incidents. The kitchen is the reported area
of origin for 23% of fires; unattended cooking accounted for the majority of these fires.
123
Recent Accomplishments:
• The City Council adopted the 2012
International Fire Code as amended
Upcoming Challenges:
• Complete the transition to
Emergency Medical Technician, as
directed by the Iowa Department of
Public Health – Bureau of
Emergency Medical Services
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 2.00 1.00 1.00
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: Neighborhood Stabilization
Department Goal: Ensure fire prevention core programs meet projected jurisdictional
and regional service delivery demands & needs.
Department Objective: Conduct public education programs and fire & life-safety building
inspections that support neighborhood stabilization initiatives (FP
1.D)
Objective Timeframe: January 1 – December 31, 2013
Performance Measures:
Education programs conducted
Fire & life-safety building inspections conducted
Target or Goal CY2011 Actual CY2012 Actual CY2013
Estimate
600 500 200 550
Target or Goal CY2011 Actual CY2012 Actual CY2013
Estimate
1,800 1,806 1,977 1,850
124
City of Iowa City
Activity: Fire Prevention (450300)Fund: General (1000)
Division: Fire Prevention (450300)Department: Fire
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 309,165$ 179,707$ 236,612$ 231,824$ 245,103$ 380,448$
Licenses And Permits
Food & Liquor Licenses 105 82 105 - - -
Intergovernmental
Federal Intergovernmental Revenue - 17,613 - - - -
Miscellaneous
Other Misc Revenue 333 - 333 - - -
Other Financial Sources
Sale Of Assets 7,425 - - - - -
Total Revenues & Other Financing Sources 317,028$ 197,402$ 237,050$ 231,824$ 245,103$ 380,448$
Expenditures:
Personnel 215,296 141,593 147,234 157,597 165,001 167,951
Services 44,505 35,143 61,290 45,923 46,334 46,754
Supplies 12,179 17,203 20,026 28,304 28,768 29,243
Capital Outlay 45,048 3,463 8,500 - 5,000 136,500
Total Expenditures & Transfers Out 317,028$ 197,402$ 237,050$ 231,824$ 245,103$ 380,448$
Personnel Services - FTE 2012 2013 2014
Battalion Chief 1.00 1.00 1.00
Fire Captain/Inspector 1.00 0.00 0.00
Total Personnel 2.00 1.00 1.00
Capital Outlay 2013 2014
Inflatable Fire Education House 8,500 -
Total Capital Outlay 8,500 -
Activity Summary
125
FIRE TRAINING
The Fire Training division is under the direction of the assigned Battalion Chief and the Training
Officer. They plan, develop, and coordinate in-house training activities with the assistance of
the Training Committee. This division is directly responsible for training in the areas of
emergency medical services, technical rescue, fire suppression, and hazardous materials. The
division is also responsible for purchasing tools, equipment, radios, protective clothing; and
purchase and repair of fire apparatus.
HIGHLIGHTS
2012 training activities included:
• Company level training: 1,006 hours provided
• Department level training: 592 hours provided
• Outside training & education: 5,623 hours logged
• Physical fitness training: 2,685 hours logged
• Training Center utilized by
other agencies/departments: 1,000 hours
Recent Accomplishments:
• Obtained an ISO rating of Class 2
Upcoming Challenges:
• Upgrade the department’s Self-
Contained Breathing Apparatus (SCBA)
and air compressor system
Staffing:
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: Coordinated Communication & Customer Service Orientation
Department Goal: Maintain and upgrade fire apparatus and equipment.
Department Objectives: Update replacement schedule by October 1, 2013
Place new fire apparatus in-service by July 1, 2013
Performance Measures:
Align with Capital Improvement Program
FY2012 FY2013 FY2014 Adopted
Total FTE’s 1.00 1.00 1.00
Goal CY2011 Actual CY2012 CY2013
Estimate
100% 100% 100% 100%
126
City of Iowa City
Activity: Fire Training (450400)Fund: General (1000)
Division: Fire Training (450400)Department: Fire
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 167,620$ 137,733$ 177,404$ 230,102$ 200,275$ 203,520$
Intergovernmental
Fed Intergovnt Rev - 17,347 - - - -
Charges For Fees And Services
Fire Services - 435 2,000 2,000 2,000 2,000
Miscellaneous
Contrib & Donations 1,200 - - - - -
Other Misc Revenue - 56 - - - -
Total Revenues & Other Financing Sources 168,820$ 155,571$ 179,404$ 232,102$ 202,275$ 205,520$
Expenditures:
Personnel 96,585 105,042 104,719 110,152 113,927 116,052
Services 57,924 32,793 47,594 55,904 56,424 56,955
Supplies 11,341 17,736 21,091 31,346 31,924 32,513
Capital Outlay 2,970 - 6,000 34,700 - -
Total Expenditures & Transfers Out 168,820$ 155,571$ 179,404$ 232,102$ 202,275$ 205,520$
Personnel Services - FTE 2012 2013 2014
Fire Lieutenant/Training 1.00 1.00 1.00
Total Personnel 1.00 1.00 1.00
Capital Outlay 2013 2014
Automobile - 34,700
Other Operating Equipment 6,000 -
Total Capital Outlay 6,000 34,700
Activity Summary
127
HIS ADMINISTRATION
The Department of Housing & Inspection Services Administration Division is responsible for
oversight and support of the department’s three operating divisions, Building Inspection,
Housing Inspection, and the Iowa City Housing Authority.
Administration personnel include the Housing and Inspection Services Director and a Code
Enforcement Assistant.
HIGHLIGHTS
• The City is currently in the process of implementing a new web-based plan and
document workflow system that allows citizens, architects, and developers to initiate and
complete plan submission, reviews, and approval.
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 2.00 2.00 2.00
128
City of Iowa City
Activity: Housing and Inspection Admin (470100)Fund: General (1000)
Division: Housing and Inspection Admin (470100)Department: Housing and Inspection Service
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 236,039$ 274,436$ 231,293$ 236,632$ 241,828$ 246,909$
Charges For Fees And Services
Building & Devlpmt 800 1,000 800 1,000 1,000 1,000
Misc Charges For Svc - - 28,448 - - -
Miscellaneous
Code Enforcement 14,891 7,047 14,891 7,047 7,047 7,047
Other Misc Revenue 31 10 31 - - -
Printed Materials 479 107 479 - - -
Other Financial Sources
Trans-Govt Activities 25,000 25,000 25,000 25,575 25,575 25,575
Total Revenues & Other Financing Sources 277,240$ 307,600$ 300,942$ 270,254$ 275,450$ 280,531$
Expenditures:
Personnel 223,562 239,467 238,123 244,356 249,450 254,427
Services 53,548 68,107 62,679 25,871 25,972 26,075
Supplies 130 26 140 27 28 29
Total Expenditures & Transfers Out 277,240$ 307,600$ 300,942$ 270,254$ 275,450$ 280,531$
Personnel Services - FTE 2012 2013 2014
Code Enforcement Asst. 1.00 1.00 1.00
H.I.S. Director 1.00 1.00 1.00
Total Personnel 2.00 2.00 2.00
Activity Summary
129
BUILDING INSPECTION
The Building Inspection Division is responsible for enforcement of all codes and ordinances
regulating the protection of the public health, safety and general welfare as it relates to the built
environment and maintenance of existing structures.
Issuing all permits for new construction, additions, alterations, repairs and signs is one of the
key functions to the Building Inspection Division. The Building Inspection Division enforces the
following construction codes:
• 2009 International Building / Residential Code, as amended
• 2009 International Mechanical Code
• 2009 Uniform Plumbing Code, as amended
• 2009 International Fire Code
• 2009 International Fuel Gas Code
• 2008 National Electrical Code, as amended
In addition to the above codes, the Building Inspection Division enforces the Zoning, Sign,
Nuisance, Weed, Noise, Graffiti, Site Plan Review, Floodplain Management and Construction
Site Runoff Ordinances. Enforcement of snow and ice removal from public sidewalks is also a
responsibility of the Building Inspection Division.
HIGHLIGHTS
• Total value of construction in 2012 was $169 million, up $87 million from 2011 and is the
highest total since calendar year 2003
Recent Accomplishments:
• Reviewed 91% of building permit
applications within 2 days of receipt and
100% were reviewed within 6 days of
receipt
• Issued 75% of building permits within 14
days of receipt, 88% within 30 days of
receipt, and 96% within 60 days of
receipt
Upcoming Challenges:
• Update of technology to increase
efficiency and enhance customer service
o Allow electronic submittals of plan
documents
o Scanning of subdivisions files to
make accessible electronically
o Activate process to allow inspection
activities to be emailed to clients
after each inspection
130
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 7.80 7.80 6.30
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: Economic and Community Development
Department Goal: Efficiently enforce public health and safety regulations related to
building and housing codes
Department Objective: Review building permit and site plan applications to protect the
health and safety of citizens while facilitating economic
development opportunities
Performance Measures:
Building Permit Applications
Site Plan Applications
2010 2011 2012
% reviewed within 2 days of
receipt New measure 91% 89%
% reviewed within 6 days of
receipt New measure 100% 97%
% issued within 14 days of
receipt New measure 75% 80%
% issued within 30 days of
receipt New measure 88% 91%
% issued within 60 days of
receipt New measure 96% 97%
2010 2011 2012
% reviewed within 1 days of
receipt New measure 45% 57%
% reviewed within 10 days of
receipt New measure 94% 86%
% reviewed within 14 days of
receipt New measure 100% 91%
131
Minor Site Plans Approved
Major Site Plans Approved
Total value of construction
2010 2011 2012
% approved within 10 days of
receipt New measure 23% 47%
% approved within 25 days of
receipt New measure 54% 68%
% approved within 58 days of
receipt New measure 92% 95%
2010 2011 2012
% approved within 7 days of
receipt New measure 25% 17%
% approved within 30 days of
receipt New measure 50% 42%
% approved within 60 days of
receipt New measure 83% 83%
% approved within 90 days of
receipt New measure 100% 100%
2011 2012 % Change 10 Year Average
$82 million $169 million 106.1% $120.3 million
132
City of Iowa City
Activity: Building Inspection (470200)Fund: General (1000)
Division: Building Inspection (470200)Department: Housing and Inspection Service
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 97,497$ -----
Licenses And Permits
Const Per & Ins Fees 584,991 615,061 586,566 615,062 615,062 615,062
Food & Liq Licenses 18,210 742 - - - -
General Use Permits 11,172 7,100 11,172 7,100 7,100 7,100
Misc Lic & Permits 300 300 300 300 300 300
Misc Permits & Lic 2,100 2,250 2,100 2,250 2,250 2,250
Professional License 2,514 2,705 59 100 100 100
Use Of Money And Property
Interest Revenues 386 929 386 929 929 929
Intergovernmental
Local 28E Agreements 715 707 715 707 707 707
Charges For Fees And Services
Building & Devlpmt 248,381 260,073 248,381 260,073 260,073 260,073
Misc Charges For Svc - - - 28,448 28,448 28,448
Miscellaneous
Other Misc Revenue 5,106 142 39 - - -
Printed Materials 9 6 9 - - -
Loans 30,994 12,315 12,000 12,000 - -
Sale Of Assets - 200,353 - - - -
Total Revenues & Other Financing Sources 1,002,375$ 1,102,683$ 861,727$ 926,969$ 914,969$ 914,969$
Expenditures:
Personnel 636,417 680,486 704,233 593,763 606,330 618,905
Services 166,079 91,786 125,908 188,293 190,745 193,244
Supplies 4,879 8,652 8,427 48,067 48,188 48,311
Capital Outlay 195,000 - - - - -
Total Expenditures & Transfers Out 1,002,375$ 780,924$ 838,568$ 830,123$ 845,263$ 860,460$
Personnel Services - FTE 2012 2013 2014
Building Inspector 5.00 5.00 4.00
Development Reg Specialist 1.00 1.00 1.00
Housing Inspector Asst 0.30 0.30 0.30
Housing/Devel Reg Inspector 0.50 0.50 -
Sr Building Inspector 1.00 1.00 1.00
Total Personnel 7.80 7.80 6.30
Activity Summary
133
HOUSING INSPECTION
The mission of the Housing Inspection Division is to ensure the housing facilities are of the
quality necessary to protect and promote the health, safety, and welfare of not only those
persons utilizing these facilities, the general public as well. We strive to achieve these goals and
contribute to the overall mission of the City by:
• The inspection of all rental properties located in the City on a two year cycle.
• The inspection of all housing related to the Housing Authority’s Housing Choice Voucher
Program.
• Investigating and resolving housing and nuisance complaints for all properties.
The City of Iowa City began the rental housing inspection division in the mid 1970's. The
division has four full-time inspectors, inspecting more than 16,780 rental units annually. We
work with owners, property managers and tenants to ensure conformance with the Iowa City
Housing Code, which establishes minimum health and safety standards necessary to protect
and promote the welfare of tenants and the general public as well. We achieve this purpose by
inspecting all rental property on a systematic basis. Multi-family structures, those buildings with
three or more units, are inspected on a two-year cycle. Single family and duplex structures are
inspected every two years. Fraternities and sororities are inspected annually. Complaint
inspection may be made upon request.
HIGHLIGHTS
• Maintained a two-year inspection cycle for all rental properties
• Added 92 properties to the rental permit roles
Recent Accomplishments:
• 1,802 housing assistance inspections
conducted for the Iowa City Housing
Authority
• 98.6% of rental cases brought into
voluntary compliance
Upcoming Challenges:
• Continue to monitor all available
resources to find over-occupied rentals
and properties rented without permits
• Expand pro-active neighborhood code
enforcement efforts
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 5.75 5.75 5.25
134
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: Neighborhood Stabilization
Department Goal: Effectively resolve complaints to protect the health, safety, and
livability of Iowa City’s neighborhoods
Department Objective: Expand proactive neighborhood code enforcement efforts
Performance Measures:
Voluntary compliance rate for complaint cases
Days to complaint response and compliance
2009 2010 2011
98% 98% 97%
2010 2011
Average response time < 2 days < 2 days
Average time to compliance < 14 days < 14 days
135
City of Iowa City
Activity: Housing Inspections (470300)Fund: General (1000)
Division: Housing Inspections (470300)Department: Housing and Inspection Service
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy -12,948$ --10,031$ 25,868$
Licenses And Permits
Const Per & Ins Fees 594,217 474,358 640,030 510,000 510,000 510,000
Misc Permits & Lic 1,730 1,200 1,730 1,200 1,200 1,200
Charges For Fees And Services
Building & Devlpmt 75 - 75 - - -
Miscellaneous
Other Misc Revenue 318 95 318 - - -
Printed Materials 33 3 33 - - -
Total Revenues & Other Financing Sources 596,373$ 488,604$ 642,186$ 511,200$ 521,231$ 537,068$
Expenditures:
Personnel 416,651 432,724 448,205 443,285 458,838 474,107
Services 49,815 52,667 64,542 59,422 59,929 60,447
Supplies 2,332 3,213 1,276 2,416 2,464 2,514
Total Expenditures & Transfers Out 468,798$ 488,604$ 514,023$ 505,123$ 521,231$ 537,068$
Personnel Services - FTE 2012 2013 2014
Building Inspector 0.00 0.00 3.00
Housing Assistant 0.75 0.75 0.75
Housing Inspector 3.00 3.00 0.00
Housing Inspector Asst 0.50 0.50 0.50
Housing/Devel Reg Inspector 0.50 0.50 0.00
Sr Housing Inspector 1.00 1.00 1.00
Total Personnel 5.75 5.75 5.25
Activity Summary
136
GENERAL FUND
PUBLIC WORKS
Public Works Administration
Engineering
Public Transportation
F
Y
2
0
1
4
PUBLIC WORKS ADMINISTRATION
The Public Works Department is comprised of six divisions which operate from various locations
throughout the city. These divisions include: Administration, Engineering, Streets, Equipment,
Wastewater / Landfill, and Water. Engineering provides direction to the Stormwater
Management program and Streets provides oversight to Refuse Collection.
Administration also oversees the Energy Efficiency & Conservation Block Grant reported in the
Special Revenue Funds – Energy Efficiency & Conservation Block Grant Fund.
Administration personnel include the Public Works Director and a Project Coordinator. The
division provides oversight and support for the department’s operating divisions.
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 2.00 2.00 2.00
139
City of Iowa City
Activity: Public Works Administration (710100)Fund: General (1000)
Division: Public Works Administration (710100)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 262,545 309,534 284,056 291,811 297,331 303,158
Miscellaneous
Other Misc Revenue 500 703 - 703 703 703
Total Revenues & Other Financing Sources 263,045$ 310,237$ 284,056$ 292,514$ 298,034$ 303,861$
Expenditures:
Personnel 256,336 266,684 270,404 274,851 280,299 286,053
Services 6,454 7,209 12,876 15,217 15,241 15,265
Supplies 255 36,344 776 2,446 2,494 2,543
Total Expenditures & Transfers Out 263,045$ 310,237$ 284,056$ 292,514$ 298,034$ 303,861$
Personnel Services - FTE 2012 2013 2014
Program Asst - Pub Works 1.00 1.00 1.00
Public Works Director 1.00 1.00 1.00
Total Personnel 2.00 2.00 2.00
Activity Summary
140
ENGINEERING SERVICES
The Engineering Division exists to provide the technical expertise for the design and
construction management of the public infrastructure to enhance the quality of life of our
citizens. The Division also manages the public right of way to maintain the health, safety, and
welfare of our community, and operates the stormwater utility.
The Engineering Division performs work in connection with all municipal public works
improvements including bridges, roads, sanitary sewers, and stormwater systems. Engineering
staff review subdivision plans, design public works improvement projects, perform survey work,
and inspect the construction of public works projects and subdivision improvements.
Engineering Division functions include:
• Right of Way Management
• Capital Improvement Plan (CIP) Project Design
• CIP Project Construction Administration and Inspection
• Subdivision and Site Plan Review and Inspection
• Special Projects Administration and Inspection
• Mapping of Streets and Public Utilities
Recent Accomplishments:
• Completion of the Butler Bridge
Pedestrian Bridge Project
• Completion of the Iowa River Power
Dam Flood Repair Project
• Design and bidding of the Lower
Muscatine Road Project
• Completion of the Taft Speedway Flood
Mitigation Report
• Completion of the Iowa City Industrial
Campus Improvements
Upcoming Challenges:
• Design of the Iowa City Gateway Project
• Design of the First Ave Grade
Separation Project
• Construction of the Rochester Avenue
Bridge
• Construction of the Lower Muscatine
Road Projects
• Adopt the Statewide Urban Design
Standards and Construction
Specifications
• Development of a Right of Way
Management Ordinance
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 12.10 12.10 12.10
141
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: Economic and Community Development
Department Goal: Effectively perform design and construction management of public
infrastructure to ensure the health, safety, and welfare of our
citizens.
Department Objective: Conduct site plan review and inspection of public infrastructure
projects
Performance Measures:
Workload measures – Public improvement projects accepted by fiscal year
FY09 FY10 FY11 FY12
Streets (miles) 1.022 1.699 0.440 3.105
Water Main (miles) 4.254 2.019 0.500 2.210
Sanitary Sewer
(miles) 0.559 1.881 0.900 2.150
Storm Sewer
(miles) 1.929 1.590 1.980 3.400
Fire Hydrants 60 27 18 55
Trails/Sidewalks
(miles) 1.479 1.315 1.430 2.930
Lift Station 0 1 0 0
Traffic Signals 0 0 2 0
142
City of Iowa City
Activity: Engineering Services (710210)Fund: General (1000)
Division: Engineering Services (710210)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 780,358 813,625 908,661 909,566 941,718 968,705
Other City Taxes 54,411 61,984 63,000 61,984 61,984 61,984
Licenses And Permits
Const Per & Ins Fees 14,135 22,041 14,135 22,041 22,041 22,041
Charges For Fees And Services
Building & Devlpmt 4,157 19,602 4,157 19,602 19,602 19,602
Miscellaneous
Other Misc Revenue 2,234 7,438 2,234 7,438 7,438 7,438
Printed Materials 5,693 1,728 5,693 1,728 1,728 1,728
Total Revenues & Other Financing Sources 860,988$ 926,418$ 997,880$ 1,022,359$ 1,054,511$ 1,081,498$
Expenditures:
Personnel 747,324 807,162 863,320 876,054 906,740 932,232
Services 95,572 114,006 124,611 135,912 137,170 138,454
Supplies 9,739 5,250 9,949 10,393 10,601 10,812
Capital Outlay 8,353 - - - - -
Total Expenditures & Transfers Out 860,988$ 926,418$ 997,880$ 1,022,359$ 1,054,511$ 1,081,498$
Personnel Services - FTE 2012 2013 2014
Architectural Srv/Energy Coord 1.00 1.00 1.00
City Engineer 1.00 1.00 1.00
Civil Engineer 2.00 2.00 2.00
Construction Inspector Ii 2.00 2.00 2.00
Engineering Technician 0.10 0.10 0.10
Sr Construction Inspector 1.00 1.00 1.00
Sr Engineer 2.00 2.00 2.00
Sr Engineering Tech 1.00 1.00 1.00
Survey Party Chief 1.00 1.00 1.00
Utilities Technician - Eng 1.00 1.00 1.00
Total Personnel 12.10 12.10 12.10
Activity Summary
143
MASS TRANSIT OPERATIONS
Transit Operations were reclassified as an enterprise fund at the start of FY2013, with existing
cash balances transferred out of the General Fund. In FY2006, Court Street Transportation
Center was constructed with the assistance of federal grant monies which were designated for
transit-related facilities. Operating revenues were then assigned to Transit Operations within
the General Fund. Since FY2008, Court Street has generated a surplus for Transit Operations,
making it viable as an enterprise fund in that it is primarily supported through user fees. Current
budgets and future projections for Mass Transit Operations can be found in the Enterprise Fund
section of this budget.
This change effectively eliminates approximately $1 million from the Employee Benefits tax levy
asking annually, as the employee benefits levy can only be utilized for General Fund and Road
Use Tax Fund employee benefits per Iowa Code. Transit operations, staffing, and fare prices
have all been reviewed to ensure adequate revenues are available to maintain the operation’s
viability as a self-supporting enterprise fund.
The following schedule presents transit operations in the General Fund through fiscal year
2012. Fiscal years 2013 through 2016 are presented in the Enterprise Fund section.
Staffing:
FY 2012 Actual FY 2013 Actual FY 2014 Adopted
Total FTE’s 51.75 51.75 51.25
144
City of Iowa City
Activity: Mass Transit (810200)Fund: Transit (1000)
Division: Mass Transit (810200)Department: Transportation Services
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Taxes Levied On Property Taxes 2,552,364 2,631,516 ** Transit Moved to Business Fund 7150 in FY13 **
Delinquent Property Taxes 411 65 - - - -
Other City Taxes 47,583 49,403 - - - -
Use Of Money And Property
Parking Ramp Revenue 530,665 592,274 - - - -
Rents 159,342 134,558 - - - -
Intergovernmental
Fed Intergovnt Rev 181,023 2,194,687 - - - -
Local 28E Agreements 32,844 35,633 - - - -
Other State Grants 594,365 628,538 - - - -
Charges For Fees And Services
Misc Charges For Svc 805 1,840 - - - -
Refuse Charges 1,620 2,518 - - - -
Transit Fees 1,059,487 1,119,269 - - - -
Miscellaneous
Misc Merchandise 214 1,112 - - - -
Other Misc Revenue 52,813 44,353 - - - -
Other Financial Sources
Sale Of Assets 4,000 16,790 - - - -
Trans-Govt Activities 1,163,897 739,324 - - - -
Trans-Govt Activities - 1,618,372 - - - -
Total Revenues & Other Financing Sources 6,381,433$ 9,810,252$ -$ -$ -$ -$
Expenditures:
Personnel 3,665,957 3,869,012 - - - -
Services 1,500,376 1,525,856 - - - -
Supplies 874,718 897,039 - - - -
Capital Outlay 247,833 228,337 - - - -
Sub-Total Expenditures 6,288,884 6,520,244 - - - -
Transfers Out:
Capital Project Fund 296,505 28,227 - - - -
Improvement Res Fund - 1,618,372 - - - -
Intrfund Loan 52,105 53,145 - - - -
Misc Transfers Out 238,388 - - - - -
Sub-Total Transfers Out 586,998 1,699,744 - - - -
Total Expenditures & Transfers Out 6,875,882$ 8,219,988$ -$ -$ -$ -$
Personnel Services - FTE 2012 2013 2014
Assoc Dir -Trans Service 0.50
Body Repair Mechanic 1.00
Customer Service Rep - Transit 1.00
M.W. I - Parking Systems 1.00
M.W. I - Transit 3.00
M.W. II - Transit 1.00
Mass Transit Operator 37.75
Mechanic II - Transit 2.00
Mechanic III - Transit 2.00
MW II - Transportation Serv. 1.00
Operations Supv - Trans Serv 3.50
Parts/Data Entry Clk - Transit 1.00
Sr MW - Parking & Transit 0.50
Transportation Svc Director 0.50
Total Personnel 55.75 - -
Activity Summary
** See Fund 7150 **
145
146
GENERAL FUND
CULTURE & RECREATION
Parks & Recreation
Cemetery
Library
Senior Center
F
Y
2
0
1
4
PARKS & RECREATION ADMINISTRATION
Parks & Recreation Administration is responsible for the oversight and support of the
department’s operating divisions. The division’s budget is organized into four activities:
Administration, Parkland Acquisition, Farmers Market, and Government Buildings.
Administration
Administration personnel includes the Parks & Recreation Director and an Administrative
Secretary responsible for management of the department.
Parkland Acquisition
This activity accounts for the costs association with acquiring additional parkland.
Farmers’ Market
Farmers’ Market makes homegrown fruits, vegetables, homemade baked goods,
foodstuffs, handcrafts, and flowers available. The market season is May through
October and is held on Wednesday evenings and Saturday mornings.
Market Music features performances by local musicians on Wednesdays, June through
August, in Chauncey Swan Park before and during the Farmers’ Market.
Government Buildings
Government Buildings staff provide routine custodial services and other periodic
maintenance projects for City Hall, utilizing a combination of in-house and contracted
services. Staff provide daily cleaning and maintenance for this 64,445 sq. ft. building,
including Police and Fire facilities which are in operation 24/7. HVAC zones are also
maintained daily for optimal energy efficiency, productivity, and comfort.
HIGHLIGHTS
• The Iowa City Farmer’s Market celebrated its 40th year in 2012
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 6.83 6.83 6.83
149
City of Iowa City
Activity: Park and Rec Admin (510100)Fund: General (1000)
Division: Park and Rec Admin (510100)Department: Parks and Recreation
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 245,520$ 273,000$ 257,403$ 265,135$ 270,175$ 275,326$
Miscellaneous
Misc Merchandise 10 10 10 - - -
Other Misc Revenue 82 - 82 - - -
Total Revenues & Other Financing Sources 245,612$ 273,010$ 257,495$ 265,135$ 270,175$ 275,326$
Expenditures:
Personnel 219,719 237,812 234,948 241,554 246,367 251,289
Services 22,161 27,594 20,529 22,679 22,888 23,099
Supplies 2,655 1,104 2,018 902 920 938
Capital Outlay 1,077 6,500 - - - -
Total Expenditures & Transfers Out 245,612$ 273,010$ 257,495$ 265,135$ 270,175$ 275,326$
Personnel Services - FTE 2012 2013 2014
Administrative Secretary 1.00 1.00 1.00
Parks & Recreation Director 1.00 1.00 1.00
Total Personnel 2.00 2.00 2.00
Activity: Parkland Acquisition (510400)Fund: General (1000)
Division: Park and Rec Admin Department: Parks and Recreation
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy -$ 125$ -$ -$ -$ -$
Total Revenues & Other Financing Sources -$ 125$ -$ -$ -$ -$
Expenditures:
Services - 125 - - - -
Total Expenditures & Transfers Out -$ 125$ -$ -$ -$ -$
Activity Summary
Activity Summary
150
City of Iowa City
Activity: Farmers Market (510200)Fund: General (1000)
Division: Park and Rec Admin Department: Parks and Recreation
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Rents 49,100 60,305 58,620 60,305 60,305 60,305
Charges For Fees And Services
Misc Charges For Svc 2,725 3,462 4,130 3,368 3,368 3,368
Miscellaneous
Contrib & Donations 3,601 3,100 3,100 - - -
Misc Merchandise 5,272 5,282 5,000 5,282 5,282 5,282
Total Revenues & Other Financing Sources 60,698$ 72,149$ 70,850$ 68,955$ 68,955$ 68,955$
Expenditures:
Personnel 10,341 16,606 20,463 20,436 20,436 20,436
Services 23,384 28,241 28,617 32,549 32,936 33,331
Supplies 3,556 8,685 9,590 8,746 8,921 9,099
Total Expenditures & Transfers Out 37,281$ 53,532$ 58,670$ 61,731$ 62,293$ 62,866$
Activity: Government Buildings (510300)Fund: General (1000)
Division: Park and Rec Admin Department: Parks and Recreation
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 479,595$ 490,358$ 511,382$ 498,549$ 509,114$ 519,314$
Other Financial Sources
Sale Of Assets - 10 - - - -
Total Revenues & Other Financing Sources 479,595$ 490,368$ 511,382$ 498,549$ 509,114$ 519,314$
Expenditures:
Personnel 285,585 310,237 308,977 316,056 323,136 329,780
Services 168,158 147,759 176,303 157,580 160,568 163,617
Supplies 24,267 24,153 26,102 24,913 25,410 25,917
Capital Outlay 1,585 8,219 - - - -
Total Expenditures & Transfers Out 479,595$ 490,368$ 511,382$ 498,549$ 509,114$ 519,314$
Personnel Services - FTE 2012 2013 2014
Custodian - Govt Bldgs 2.50 2.50 2.50
M. W. II - Govt Bldgs 1.00 1.00 1.00
M.W. I - Govt Bldgs 1.00 1.00 1.00
Rec. Maint. Supr 0.33 0.33 0.33
Total Personnel 4.83 4.83 4.83
Activity Summary
Activity Summary
151
RECREATION
The Recreation Division manages the operation of the City’s recreation facilities and programs.
The City offers programs in youth & adult sports, aquatics, culture & art programs, and special
population involvement programs designed for persons of all ages with special needs. The
division’s budget is organized into eight activities: Administration, Rec Center Operations,
Building Maintenance, Social & Cultural Activities, Aquatics, Special Populations Involvement
(SPI), Youth Sports, and Adult Sports.
Recreation Administration
Administration personnel include the Recreation Superintendent, Office Coordinator, and
a Senior Clerk Clerk/Typist. Administration provides oversight and support for the
division.
Rec Center Operations
The Iowa City Recreation Division provides recreational facilities for everyone. The
Robert A. Lee Community Recreation Center houses a variety of activity spaces
including: a gymnasium, weight room, pool, game room, racquetball courts, craft room,
social hall, photo darkroom, and potter’s studio. A kitchen and meeting rooms are also
available for public use. Open gym and game room play includes basketball, volleyball,
table tennis, billiards, foosball, and table games. In addition to scheduled programs,
day-to-day open public use is available in the weight room and exercise room.
The Scanlon Gymnasium addition at the Mercer Park Aquatic Center provides
gymnasiums, a game room, and multipurpose rooms.
Grant Wood Gym is located at Grant Wood elementary school.
Building Maintenance
Recreation Division staff are responsible for maintenance, repair, and improvements at
the City’s recreation facilities. This includes recreation equipment within these facilities.
Social & Cultural Activities
Cultural and social programs are provided year-round for all ages. Most art programs
are offered in 4, 5, 8, and 10 week sessions and are available 48 weeks of the year.
The division sponsors a children’s theatre in cooperation with the Young Footliters and
the Iowa City Community Theatre. A potter’s studio, darkroom, watercolor studio,
painting facilities, print shop, and craft room are available year-round.
Special events, workshops, and clinics include coach’s training, trips, teen dances, artist
residencies, music performances, holiday events, and no-school day activities.
152
Summer camp offers eight weeks of swimming, crafts, roller skating, field trips, sports,
and elective camps. This indoor/outdoor camp consists of eight one-week sessions for
children completing grades K-6.
Playgrounds provide supervised activities in several Iowa City park sites. Sports,
games, crafts, and special events are included. This eight-week summer program is
designed for children completing grades K-6.
Aquatics
Aquatics programs offer a variety of levels in swimming instruction. Along with lessons,
the Robert A. Lee Community Recreation Center pool is available at various hours for
public swimming, lap swim, and specialty classes. The Mercer Park Aquatic Center,
completed in 1988, is indoors and offers a variety of programs as well. The division
maintains one outdoor pool at City Park for summer classes and open swim.
City Park Pool is located outdoors on Park Road in Upper City Park on the northwest
side of Iowa City. This is a T-shaped pool featuring a super shallow area on both sides
of the ‘T,’ a 50-meter and 25-yard lap swim area, and two (2) one-meter and two (2)
three-meter diving boards. The pool depth ranges from 1 to 14 feet. The facility also
features a small wading pool for use by young children being directly supervised by a
responsible adult (16 years or older). The City Park Pool is open from Memorial Day to
Labor Day.
Mercer Aquatic Center is divided into three separate sections. The deep section is on the
east end of the pool. This section is 25 yards long; depth ranges from 4'6" to 12' and
contains two (2) one-meter diving boards. The middle section is 25 yards long; depth
ranges from 4'2" to 4'6". The shallow section is on the west end of the pool. It is
approximately 2'6" to 4'. There is an outside wading pool area which requires children to
have adult supervision. The Mercer Aquatic Center is also equipped with a 12 person
spa.
Robert A. Lee Pool is located at 220 S. Gilbert St. in downtown Iowa City. This is an L-
shaped pool featuring a 25-yard main body, with the water ranging from 3 to 5 feet in this
area. There is a wading pool area which requires children to have adult supervision.
This pool is in operation on a year-round basis.
Special Populations Involvement
Special Populations Involvement (SPI) programs provide year-round recreation for
persons with special needs of all ages and ability levels. A principal goal for the
programs is to enhance independent leisure skills and lifestyles of persons with various
disabilities. SPI programs promote skill development and offer educational activities,
while maintaining the recreational values. The SPI programs are offered year-round
through five- and ten-week programming sessions. Each session includes programs
and activities in the following recreation areas: sports and fitness, arts, music and
153
movement, independent living skills, special events, clubs, and social activities. The SPI
program offers year-round Special Olympics sports training and competition.
Youth Sports
Youth sports and wellness programs offered by the Iowa City Recreation Division are
diverse and well-attended by community residents. Year-round programs are
established for all ages. Youth sports include flag football, basketball, volleyball, softball,
baseball, tennis, and a variety of special events such as the Hershey Track and Field
Meet. The youth sports programs follow a basic philosophy that the child and learning
come first and competition second. Programs are designed to allow for instruction, full-
participation, and fun. The Recreation Division also works cooperatively with local
sports associations to provide program opportunities.
Tennis lessons for youth run approximately eight weeks in the summer (two four-week
sessions) at both City Park and Mercer Park. In addition to our regular tennis program,
the Iowa City Recreation Division works closely with the United States Tennis
Association (USTA) to provide classes, tournaments, and special events.
Gymnastics instruction is offered year-round. Parent Tot Tumbling (2-3 year olds) and
Tiny Tumblers (3-5 year olds) meet twice weekly during the school year. Saturday
classes (2-8 year olds) are offered for five-week sessions, meeting one time per week
throughout the year.
Teen programming provides various after-school activities and special events for teens
to participate in. The Scanlon Gymnasium’s main focus is to provide a safe environment
for teens.
Adult Sports
Adult sports programs include men’s, women’s and co-recreational basketball, volleyball,
and softball leagues. Over 100 teams participate in our summer softball leagues and 40
in the fall league. Up to 100 teams are involved in volleyball and 50 teams in basketball.
Competitive and recreational fall, winter, and spring leagues are established to meet
participants’ interests.
Aerobics, fitness, and wellness classes run year-round. Classes are established for
those persons just beginning to those individuals who are advanced. Both low-impact
and high-intensity aerobics are offered. Step aerobics, aquacize, and exercise classes
are popular.
HIGHLIGHTS
• Over 1,000 activities are offered annually
• Parks and Recreation activity registration increased 15% compared to previous year
154
Recent Accomplishments:
• Introduced a new online customer
registration and information system
Upcoming Challenges:
• Continue to pursue collaborations with
area schools, neighborhood
associations, the University, and the
Senior Center
• Update fee structure to work toward cost
recovery goal
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 15.42 15.42 15.42
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: Strong and Sustainable Financial Foundation
Department Goal: Relate program fees to the full cost of providing service
Department Objective: Set program fees to fund 50% of program costs
Performance Measures:
Recreation program cost recovery
Target or Goal FY11 Actual FY12 Actual FY13 Estimated FY14 Budget
50% 45.9% 41.6% 40.2% 39.7%
155
City of Iowa City
Activity: Recreation Administration (520100)Fund: General (1000)
Division: Recreation Department: Parks and Recreation
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 460,578$ 478,117$ 371,278$ 395,145$ 385,822$ 396,928$
Use Of Money And Property
Rents - (51) - (51) (51) (51)
Miscellaneous
Misc Merchandise 948 798 948 798 798 798
Other Misc Revenue (681) (232) 66 - - -
Total Revenues & Other Financing Sources 460,845$ 478,632$ 372,292$ 395,892$ 386,569$ 397,675$
Expenditures:
Personnel 360,619 382,996 272,272 281,723 290,688 300,558
Services 82,724 85,179 90,636 87,972 89,049 90,148
Supplies 8,868 9,074 9,384 6,697 6,832 6,969
Capital Outlay 8,634 1,383 - 19,500 - -
Total Expenditures & Transfers Out 460,845$ 478,632$ 372,292$ 395,892$ 386,569$ 397,675$
Personnel Services - FTE 2012 2013 2014
Office Coord - Recreation 1.00 1.00 1.00
Rec Program Supervisor 1.00 0.00 0.00
Recreation Supt 1.00 1.00 1.00
Sr Clerk/Typist - Rec 1.00 1.00 1.00
Total Personnel 4.00 3.00 3.00
Capital Outlay 2013 2014
Flooring - 7,500
Total Capital Outlay - 7,500
Activity: Rec Center Operations (520200)Fund: General (1000)
Division: Recreation Department: Parks and Recreation
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 32,742$ 53,091$ 22,593$ 51,821$ 51,991$ 52,165$
Use Of Money And Property
Rents 32,447 30,211 42,530 30,211 30,211 30,211
Royalties & Commiss 5,915 5,421 7,582 5,411 5,411 5,411
Charges For Fees And Services
Culture & Recreation 2,219 (872) 14,000 - - -
Miscellaneous
Contrib & Donations 601 400 - - - -
Printed Materials - 3 - - - -
Other Financial Sources
Sale Of Assets - 429 - - - -
Total Revenues & Other Financing Sources 73,924$ 88,683$ 86,705$ 87,443$ 87,613$ 87,787$
Expenditures:
Personnel 68,772 78,509 78,255 78,430 78,430 78,430
Services 968 1,178 3,600 4,117 4,189 4,262
Supplies 4,184 4,653 4,850 4,896 4,994 5,095
Capital Outlay - 4,343 - - - -
Total Expenditures & Transfers Out 73,924$ 88,683$ 86,705$ 87,443$ 87,613$ 87,787$
Activity Summary
Activity Summary
156
City of Iowa City
Activity: Recreation Building Maintenance (520300)Fund: General (1000)
Division: Recreation Department: Parks and Recreation
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 327,617$ 371,080$ 530,962$ 466,487$ 512,687$ 473,663$
Other City Taxes
Other City Taxes 93,191 101,737 90,491 117,652 117,652 117,652
Use Of Money And Property
Rents 38,486 41,846 40,717 41,830 41,830 41,830
Charges For Fees And Services
Culture & Recreation 19,665 21,348 16,858 21,348 21,348 21,348
Miscellaneous
Contrib & Donations 18,130 6,390 - - - -
Other Financial Sources
Sale Of Assets 140 - - - - -
Total Revenues & Other Financing Sources 497,229$ 542,401$ 679,028$ 647,317$ 693,517$ 654,493$
Expenditures:
Personnel 377,058 412,282 515,813 532,303 541,276 550,492
Services 64,441 60,224 67,457 62,068 63,187 64,328
Supplies 38,416 29,300 42,356 30,446 31,054 31,673
Capital Outlay 17,314 40,595 53,402 22,500 58,000 8,000
Total Expenditures & Transfers Out 497,229$ 542,401$ 679,028$ 647,317$ 693,517$ 654,493$
Personnel Services - FTE 2012 2013 2014
M.W. I - Pools 0.40 0.40 0.40
M.W. I - Recreation 2.30 2.30 2.30
M.W. II - Recreation 1.00 1.00 1.00
M.W. III - Pools 0.40 0.40 0.40
Rec Program Supervisor 0.00 1.00 1.00
Rec. Maint. Supr 0.67 0.67 0.67
Total Personnel 4.77 5.77 5.77
Capital Outlay 2013 2014
Entrance Ramp - 7,500
Facility Improvements 5,000 -
Grating And Tile Repairs - 10,000
Hvac System Controllers 25,000 -
Migrate 11 Video Cameras 7,500 -
P&R Equipment 10,500 -
Registrationcounter 5,402 -
Treadmill - 5,000
Total Capital Outlay 53,402 22,500
Activity Summary
157
City of Iowa City
Activity: Social & Cultural Activities (520400)Fund: General (1000)
Division: Recreation Department: Parks and Recreation
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 64,527$ 150,777$ 159,821$ 192,625$ 193,794$ 192,038$
Charges For Fees And Services
Culture & Recreation 178,432 151,243 177,512 151,223 151,223 151,223
Miscellaneous
Contrib & Donations 16,200 35 650 - - -
Misc Merchandise 3,129 3,406 5,133 3,406 3,406 3,406
Other Misc Revenue - 1,000 1,950 1,000 1,000 1,000
Total Revenues & Other Financing Sources 262,288$ 306,461$ 345,066$ 348,254$ 349,423$ 347,667$
Expenditures:
Personnel 206,585 249,710 247,933 250,294 252,159 254,072
Services 32,722 31,117 45,246 47,430 48,006 48,595
Supplies 19,981 25,634 37,887 43,530 44,258 45,000
Capital Outlay 3,000 - 14,000 7,000 5,000 -
Total Expenditures & Transfers Out 262,288$ 306,461$ 345,066$ 348,254$ 349,423$ 347,667$
Personnel Services - FTE 2012 2013 2014
Rec Program Supervisor 1.00 1.00 1.00
Total Personnel 1.00 1.00 1.00
Capital Outlay 2013 2014
Built In Storage 7,000 -
Cabin Repair - 7,000
Stabilization Of Cabins 7,000 -
Total Capital Outlay 14,000 7,000
Activity Summary
158
City of Iowa City
Activity: Acquatics (520500)Fund: General (1000)
Division: Recreation Department: Parks and Recreation
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 431,670$ 544,474$ 577,028$ 554,092$ 533,724$ 546,528$
Other City Taxes
Other City Taxes 111,829 122,084 108,589 141,182 141,182 141,182
Use Of Money And Property
Rents 20,807 18,504 21,209 18,504 18,504 18,504
Royalties & Commiss 8,140 7,956 10,110 7,956 7,956 7,956
Intergovernmental
Local 28E Agreements 117,908 98,163 99,404 98,163 98,163 98,163
Charges For Fees And Services
Culture & Recreation 305,767 318,422 326,738 318,422 318,422 318,422
Miscellaneous
Contrib & Donations - 13,000 - - - -
Misc Merchandise 806 - 1,000 - - -
Other Misc Revenue 88 - - - - -
Total Revenues & Other Financing Sources 997,015$ 1,122,603$ 1,144,078$ 1,138,319$ 1,117,951$ 1,130,755$
Expenditures:
Personnel 624,970 740,109 690,490 772,296 779,713 786,179
Services 238,678 201,736 233,889 204,247 207,906 211,639
Supplies 101,434 114,063 127,199 127,776 130,332 132,937
Capital Outlay 31,933 12,160 92,500 34,000 - -
Sub-Total Expenditures 997,015 1,068,068 1,144,078 1,138,319 1,117,951 1,130,755
Transfers Out:
Misc Transfers Out - 54,535 - - - -
Sub-Total Transfers Out - 54,535 - - - -
Total Expenditures & Transfers Out 997,015$ 1,122,603$ 1,144,078$ 1,138,319$ 1,117,951$ 1,130,755$
Personnel Services - FTE 2012 2013 2014
M.W. I - Pools 0.60 0.60 0.60
M.W. I - Recreation 0.45 0.45 0.45
M.W. III - Pools 0.60 0.60 0.60
Rec Program Supervisor 1.00 1.00 1.00
Swimming Pool Asst 1.00 1.00 1.00
Total Personnel 3.65 3.65 3.65
Capital Outlay 2013 2014
Accessible Ramp 7,000 -
Deck Furniture - 2,000
Deck Painting 15,000 -
Deck Surface Repairs 3,000 -
Decl. Refurbish 24,000 -
Dive Stand Refurbishment 4,000 -
Facility Painting 6,000 -
Lane Line Replacement 2,500 -
Lg Stand 4,000 -
Maintenance And Repairs - 20,000
Mudjack Deck/Sidewalk 2,500 -
New Diving Board 3,500 -
New Reception Area Counter 12,000 -
Pool Caulking/Deck Tile 2,500 -
Repair And Maintenance - 12,000
Tank Caulk Repair 1,500 -
Wibit Float Add-On 5,000 -
Total Capital Outlay 92,500 34,000
Activity Summary
159
City of Iowa City
Activity: SPI (520600)Fund: General (1000)
Division: Recreation Department: Parks and Recreation
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 110,148$ 114,157$ 125,134$ 124,348$ 126,367$ 128,438$
Charges For Fees And Services
Culture & Recreation 12,593 14,890 13,189 14,891 14,891 14,891
Transit Fees 740 2,140 - 2,140 2,140 2,140
Miscellaneous
Contrib & Donations - 500 - - - -
Total Revenues & Other Financing Sources 123,481$ 131,687$ 138,323$ 141,379$ 143,398$ 145,469$
Expenditures:
Personnel 107,917 118,199 121,368 125,775 127,640 129,553
Services 12,815 11,145 12,691 13,670 13,786 13,904
Supplies 2,749 2,343 4,264 1,934 1,972 2,012
Total Expenditures & Transfers Out 123,481$ 131,687$ 138,323$ 141,379$ 143,398$ 145,469$
Personnel Services - FTE 2012 2013 2014
Rec Program Supervisor 1.00 1.00 1.00
Total Personnel 1.00 1.00 1.00
Activity: Youth Sports (520700)Fund: General (1000)
Division: Recreation Department: Parks and Recreation
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 10,363$ 11,897$ 10,559$ 16,480$ 16,809$ 17,146$
Total Revenues & Other Financing Sources 10,363$ 11,897$ 10,559$ 16,480$ 16,809$ 17,146$
Expenditures:
Supplies 10,363 9,747 10,559 16,480 16,809 17,146
Capital Outlay - 2,150 - - - -
Total Expenditures & Transfers Out 10,363$ 11,897$ 10,559$ 16,480$ 16,809$ 17,146$
Activity Summary
Activity Summary
160
City of Iowa City
Activity: Adult Sports (520800)Fund: General (1000)
Division: Recreation Department: Parks and Recreation
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 53,695$ 67,269$ 87,676$ 85,028$ 87,556$ 90,143$
Use Of Money And Property
Rents 1,771 1,541 1,394 1,541 1,541 1,541
Royalties & Commissions 5,544 (26) 4,810 (26) (26) (26)
Charges For Fees And Services
Culture & Recreation 73,962 73,773 67,390 73,738 73,738 73,738
Total Revenues & Other Financing Sources 134,972$ 142,557$ 161,270$ 160,281$ 162,809$ 165,396$
Expenditures:
Personnel 89,364 97,945 108,036 111,893 113,759 115,673
Services 35,112 36,422 42,520 38,279 38,738 39,205
Supplies 6,856 8,190 10,714 10,109 10,312 10,518
Capital Outlay 3,640 - - - - -
Total Expenditures & Transfers Out 134,972$ 142,557$ 161,270$ 160,281$ 162,809$ 165,396$
Personnel Services - FTE 2012 2013 2014
Rec Program Supervisor 1.00 1.00 1.00
Total Personnel 1.00 1.00 1.00
Activity Summary
161
PARK MAINTENANCE
The Park Maintenance division cares for the City’s 1,500+ acres of parkland and open/green
space. This includes 43 designated parks with 45 outdoor shelters, 31 playground structures,
14 restroom facilities, and over 27 miles of trails. The division also maintains City-owned trees.
The division’s budget is organized into four activities: Administration, Operations, Forestry, and
Central Business District (CBD) Maintenance.
Park Maintenance Administration
Administration personnel include the Superintendent of Parks & Forestry, and a
Clerk/Typist. Administration provides oversight and support for the division.
Park Maintenance Operations
Daily staff responsibilities include visiting all designated parks, cleaning and securing
restroom facilities and providing for trash removal. Other regular duties include the
following:
• Park Shelters: Staff is responsible for shelter cleaning, preparation, maintenance
and repair. Annual repair and maintenance includes siding, roofs, plumbing, windows
and doors; painting, concrete work, and construction of building additions to any or
all of these facilities.
• Mowing: Scheduled mowing includes 486 acres of residential-style turf, and 212
acres of rough areas along highways and in water retention areas. Efforts are also
made to remove invasive vegetation when possible.
• Snow and ice removal: Access roads, parking areas, 27.4 miles of trails and
sidewalks and the City Park ice skating area are maintained during winter months,
weather permitting.
• Repair of park fixtures: Fixtures such as picnic tables (350) and garbage racks (250)
are also repaired by staff during winter months.
Forestry
Forestry staff provide arboricultural services for the trees located in the city right-of-way,
city parks, open space, and other public property as needed. Forestry staff respond to
and resolve service requests regarding hazardous trees, low limbs, and diseased trees.
Staff continually perform routine street tree pruning throughout the city. Forestry staff
respond to after-hours storm damage of public and private trees when they impact a
public facility or service. Forestry staff issue and inspect contracts for tree and stump
removal and tree planting. Forestry staff regularly advise Engineering and Housing
Inspection Services staff regarding tree protection during construction and/or demolition
projects, species selection for building permits, zoning requests, and hazardous tree
assessment on private property.
Forestry staff will complete or provide action on all service requests within 30 days of
receipt of the request. The division will plant a minimum of 125 trees per year, and will
162
prune 1800 per year. Hazardous tree or limb requests will be considered to pose an
imminent threat and will be inspected within 72 hours of receipt of the request, and will
be prioritized according to the degree of threat. Staff is also responsible for keeping
streets open for emergency vehicles and emergency work (caused by wind, ice, etc.).
Central Business District (CBD) Maintenance
This activity provides for grounds maintenance in the City Plaza (pedestrian mall) and
adjacent areas, including City Hall and Chauncey Swan Park. This includes, but is not
limited to the following responsibilities:
• Ground litter and leaf removal in the City Plaza on a daily basis throughout the year,
and twice per week in outer areas for the spring, summer, and fall seasons
• Design, installation and maintenance of planting beds with annuals and perennials in
the aforementioned areas and various city parks
• Assist organizations and persons in preparations for special events held in the City
Plaza
• Snow and ice removal of natural accumulations in the City Plaza, including clearing
sidewalk areas, the fire lane and a minimum of two crosswalks per half block.
• Snow and ice removal to various City-owned park areas, bridges, and right-of-ways
on assigned routes, as needed.
• Maintenance of site furnishings: play equipment and surfaces, trash receptacles,
bicycle racks, benches, kiosks, posting pillars, drinking fountains, trellises, the
Weather Dance Fountain, recycling units and tree grates.
HIGHLIGHTS
• Acquired the Ned Ashton House in the Parkview Terrace neighborhood. The house is listed
on the National Register of Historic Places and was damaged during the 2008 flood. The
property will be rented as a venue for events such as weddings, receptions, and meetings.
Recent Accomplishments:
• Opened the north parking section of the Terry Trueblood
Recreation Area, which provides access to the marina,
boat ramp, and lake
• Completed the North Market Square Park redevelopment
project
Upcoming Challenges:
• Continue to prioritize
maintenance projects
and facility upgrade
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 18.00 18.00 18.00
163
City of Iowa City
Activity: Park Maintenance Administration (530100)Fund: General (1000)
Division: Park Maintenance Department: Parks and Recreation
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 248,835$ 261,923$ 259,318$ 245,018$ 249,596$ 254,463$
Miscellaneous
Other Misc Revenue 18 25 - - - -
Total Revenues & Other Financing Sources 248,853$ 261,948$ 259,318$ 245,018$ 249,596$ 254,463$
Expenditures:
Personnel 188,115 200,104 198,161 203,776 207,910 212,325
Services 35,055 37,710 35,855 36,486 36,834 37,188
Supplies 4,299 4,751 5,011 4,756 4,852 4,950
Capital Outlay 2,838 - - - - -
Sub-Total Expenditures 230,307 242,565 239,027 245,018 249,596 254,463
Transfers Out:
Interfund Loan 18,546 19,383 20,291 - - -
Sub-Total Transfers Out 18,546 19,383 20,291 - - -
Total Expenditures & Transfers Out 248,853$ 261,948$ 259,318$ 245,018$ 249,596$ 254,463$
Personnel Services - FTE 2012 2013 2014
Clerk/Typist - Parks & Forest 1.00 1.00 1.00
Superintendent Parks/Forestry 1.00 1.00 1.00
Total Personnel 2.00 2.00 2.00
Activity Summary
164
City of Iowa City
Activity: Park Maintenance Operations (530200)Fund: General (1000)
Division: Park Maintenance Department: Parks and Recreation
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 1,793,205$ 1,931,574$ 1,902,924$ 2,038,470$ 2,061,922$ 2,131,204$
Use Of Money And Property
Rents 58,581 62,629 83,250 62,630 62,630 62,630
Charges For Fees And Services
Culture & Recreation 85,964 96,711 102,137 96,711 96,711 96,711
Miscellaneous
Contrib & Donations 870 8,398 - - - -
Misc Merchandise 1,030 - - - - -
Other Misc Revenue 914 1,129 235 446 446 446
Other Financial Sources
Sale Of Assets 2,293 5,843 - - - -
Total Revenues & Other Financing Sources 1,942,857$ 2,106,284$ 2,088,546$ 2,198,257$ 2,221,709$ 2,290,991$
Expenditures:
Personnel 1,104,681 1,222,340 1,227,746 1,270,865 1,287,924 1,304,852
Services 664,460 662,433 660,327 710,716 720,276 730,022
Supplies 129,142 162,194 174,523 186,576 190,309 194,117
Capital Outlay 44,574 59,317 25,950 30,100 23,200 62,000
Sub-Total Expenditures 1,942,857 2,106,284 2,088,546 2,198,257 2,221,709 2,290,991
Personnel Services - FTE 2012 2013 2014
M.W. II - Parks 5.00 5.00 5.00
M.W. III - Parks 4.00 4.00 4.00
Sr MW - Parks 1.00 1.00 1.00
Sr MW - Turfgrass Specialist 1.00 1.00 1.00
Total Personnel 11.00 11.00 11.00
Capital Outlay 2013 2014
Infield Groomer Conditioner 18,000 -
Rougharea 72 Inch Mower 7,950 -
Salt/Sand Spreader - 6,900
Utility Vehicle - 8,200
Ztr Mower - 15,000
Total Capital Outlay 25,950 30,100
Activity Summary
165
City of Iowa City
Activity: Forestry (530300)Fund: General (1000)
Division: Park Maintenance Department: Parks and Recreation
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 379,484$ 352,348$ 474,746$ 397,066$ 402,059$ 408,535$
Other City Taxes - 4,959 5,000 4,959 4,959 4,959
Miscellaneous
Contrib & Donations 20,000 20,000 - 20,000 20,000 20,000
Misc Merchandise 800 - - - - -
Other Misc Revenue 7,028 5,301 - 4,491 4,491 4,491
Other Financial Sources
Sale Of Assets 50 - - - - -
Trans-Govt Activities 64,410 69,996 70,582 73,078 75,600 77,000
Total Revenues & Other Financing Sources 471,772$ 452,604$ 550,328$ 499,594$ 507,109$ 514,985$
Expenditures:
Personnel 268,024 277,950 287,510 295,168 299,864 304,863
Services 163,097 139,167 178,731 189,297 191,813 194,380
Supplies 40,651 35,487 25,087 15,129 15,432 15,742
Capital Outlay - - 59,000 - - -
Sub-Total Expenditures 471,772 452,604 550,328 499,594 507,109 514,985
Personnel Services - FTE 2012 2013 2014
M. W. II - Forestry 1.00 1.00 1.00
M. W. III - Forestry 1.00 1.00 1.00
Sr MW - Forestry 1.00 1.00 1.00
Total Personnel 2.00 2.00 2.00
Capital Outlay 2013 2014
Flatbed Truck W/ Arbor Box 59,000 -
Total Capital Outlay 59,000 -
Activity Summary
166
City of Iowa City
Activity: CBD Maintenance Operations (535100)Fund: General (1000)
Division: Park Maintenance Department: Parks and Recreation
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 498,825$ 539,393$ 500,923$ 612,883$ 619,531$ 626,346$
Licenses And Permits
General Use Permits 8,176 4,938 8,176 4,938 4,938 4,938
Miscellaneous
Other Misc Revenue 24,174 - 24,174 - - -
Total Revenues & Other Financing Sources 531,175$ 544,331$ 533,273$ 617,821$ 624,469$ 631,284$
Expenditures:
Personnel 323,691 350,634 350,342 369,639 373,952 378,382
Services 124,627 153,430 138,855 162,371 163,292 164,233
Supplies 16,744 28,327 29,076 70,811 72,225 73,669
Capital Outlay 66,113 11,940 15,000 15,000 15,000 15,000
Total Expenditures & Transfers Out 531,175$ 544,331$ 533,273$ 617,821$ 624,469$ 631,284$
Personnel Services - FTE 2012 2013 2014
M. W. II - Cbd 2.00 2.00 2.00
Sr M.W. - Cbd 1.00 1.00 1.00
Total Personnel 3.00 3.00 3.00
Capital Outlay 2013 2014
Contracted Improvements 15,000 -
Fixture Replace & Surface Repair - 15,000
Total Capital Outlay 15,000 15,000
Activity Summary
167
CEMETERY OPERATIONS
Oakland Cemetery occupies 40+ acres adjacent to the western edge of Hickory Hill Park.
There have been an estimated 18,000 interments in the cemetery to date. Staff maintain all
cemetery grounds, buildings, equipment, and snow route.
Assistance with family members/funeral homes regarding funeral arrangements;
determine right of interment, interment placement, lot sales/repurchases; complete
billing and maintain records.
Assist the general public/funeral homes/monument dealers with genealogy requests, lot
locations and explanation, enforcement of cemetery rules and regulations.
Recent expansion: 64 niche infant columbarium.
Future expansion: mausoleum, columbarium addition, purchase surrounding property
and/or expand to the east.
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 2.00 2.00 2.00
168
City of Iowa City
Activity: Cemetery Operations (540100)Fund: General (1000)
Division: Cemetery Operations (540100)Department: Parks and Recreation
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 279,059$ 240,909$ 282,343$ 283,262$ 292,482$ 300,879$
Charges For Fees And Services
Misc Charges For Svc 29,760 40,885 29,760 40,885 40,885 40,885
Miscellaneous
Contrib & Donations 600 - - - - -
Misc Merchandise - 28 - - - -
Other Misc Revenue 6,000 - - - - -
Other Financial Sources
Sale Of Assets 57,450 99,295 57,450 57,450 57,450 57,450
Total Revenues & Other Financing Sources 372,869$ 381,117$ 369,553$ 381,597$ 390,817$ 399,214$
Expenditures:
Personnel 257,500 279,840 288,018 292,366 300,351 307,490
Services 57,571 55,961 57,001 65,952 66,719 67,503
Supplies 11,366 20,776 18,934 23,279 23,747 24,221
Capital Outlay 46,432 24,540 5,600 - - -
Total Expenditures & Transfers Out 372,869$ 381,117$ 369,553$ 381,597$ 390,817$ 399,214$
Personnel Services - FTE 2012 2013 2014
Cemetery Supervisor 1.00 1.00 1.00
M.W. II - Cemetery 1.00 1.00 1.00
M.W. III - Cemetery 1.00 1.00 1.00
Total Personnel 2.00 2.00 2.00
Capital Outlay 2013 2014
Pole Building Doors 5,600 -
Total Capital Outlay 5,600 -
Activity Summary
169
LIBRARY OPERATIONS
The Iowa City Public Library is the busiest public library building in the state of Iowa. The City of
Iowa City is proud to have been named the third UNESCO City of Literature in 2009. There are
currently six cities in the world who share this distinction; Iowa City is the only one in the
western hemisphere. This honor is reflected in and supported by the City’s public library
services. The Library Operations budget is organized into General Library, Library Materials,
Computer & Equipment Replacement Activity, Board Controlled Funds, Gifts & Bequests, and
Gifts – Materials.
General Library
This activity accounts for the bulk of the Library’s budget, accounting for Library staffing,
programs, public services, building repair & maintenance, and activities associated with
the Library’s commercial space. This budget also includes transfers to computer and
equipment replacement reserves.
Library Materials
This activity accounts for the acquisition & replacement of Library materials. Materials
budgets are organized into Children’s Materials and Adult Materials. An increasing
number of materials acquisitions in recent years are in electronic or downloadable
formats.
Computer & Equipment Replacement
Funded through a transfer from Library General, this activity accounts for funds set aside
for the scheduled replacement of Library equipment and computer hardware.
Board Controlled Funds
This activity is funded largely through Library Open Access (reciprocal borrowing) and
Enrich Iowa grants. 0.75 FTE are budgeted within reciprocal borrowing.
Gifts & Bequests
This activity includes contributions & donations, both designated and undesignated, for
Library operations, programs, and building improvements.
Gifts – Materials
These are donated funds used for materials acquisitions.
170
HIGHLIGHTS
• In 2012 The Iowa City Public Library was named one of the Top 5 Children’s Libraries by
Livability.com
• Cooperated with Iowa City UNESCO City of Literature One Book Two Book, a children’s
literature festival, and on the Bookmarks public art project
• By the numbers it was another record year:
o 69,306 cardholders
o 1,576,755 checkouts
o 764,911 visits
o 211,220 computer users
o 76,111 questions answered
o 62.9% of checkouts done by self-check
o 94.5% increase in e-downloads
Recent Accomplishments:
• Increased children’s early literacy
efforts, including expansion of Book
Babies programming; FY2012
attendance at children’s programs was
40,360.
• Debuted the Local Music Project to offer
digital access to works of area
musicians.
• Shared our story on Facebook, with
3,554 people receiving regular updates.
Upcoming Challenges:
• Improve customer service through a
variety of initiatives, including better
telephone service and more customer-
focused policies.
• Complete Phase 1 of a two year project
of building improvements. Increase
private support to help fund this project.
Staffing:
FY2012 FY2013 FY2014
Adopted
Total
FTE’s 43.64 43.63 43.13
Service Level Changes for FY2014:
• Support anticipated continued
growth in the use of electronic
downloadable collections.
• Open new teen space as a part of
Phase 2 of the building improvement
project.
171
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: Coordinated Communication and Customer Service Orientation
Department Goal: Minimize Barriers to Library Use
Department Objective: Make the Library easier to use and more accessible, as measured
through the number of visitors and registered borrowers
Performance Measures:
Total number of Library visits
Number of registered borrowers
Strategic Plan Goal: Coordinated Communication and Customer Service Orientation
Department Goal: Improve the Visibility and Awareness of Library Services,
Programs, and Collections
Department Objective: Increase the availability of information regarding program and
service offerings
Performance Measure:
Increase number of Facebook friends
Goal FY12 Actual FY13 Estimated FY14 Budget
788,000 764,911 776,385 788,000
Goal FY12 Actual FY13 Estimated FY14 Budget
70,000 69,606 69,800 70,000
Goal FY12 Actual FY13 Estimated FY14 Budget
3,900 3,554 3,731 3,918
172
City of Iowa City
Activity: General Library (550100)Fund: General (1000)
Division: Library Operations Department: Library
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 3,179,514$ 3,319,006 3,384,953 3,406,549 3,489,299 3,586,739
Taxes Levied On Property Taxes 725,411 747,907 782,878 802,843 818,849 835,170
Delinquent Property Taxes 117 18 - - - -
Other City Taxes 13,523 14,041 13,854 13,703 13,892 14,085
Use Of Money And Property
Rents 123,829 118,948 123,829 123,829 123,829 123,829
Royalties & Commiss 3,464 3,068 3,464 3,068 3,068 3,068
Intergovernmental
Local 28E Agreements 417,592 424,363 423,840 424,363 424,363 424,363
State 28E Agreements 35,000 35,000 35,000 35,000 35,700 36,414
Charges For Fees And Services
Library Charges 114 304 114 304 304 304
Miscellaneous
Library Fines & Fees 211,610 201,157 211,610 201,157 201,157 201,157
Other Misc Revenue 59,105 63,433 67,498 63,440 63,440 63,440
Other Financial Sources
Sale Of Assets 655 - - - - -
Trans-Bus Type Funds 55,000 55,000 55,000 55,000 55,000 55,000
Total Revenues & Other Financing Sources 4,824,934$ 4,982,245$ 5,102,040$ 5,129,256$ 5,228,901$ 5,343,569$
Expenditures:
Personnel 3,804,194 4,018,230 4,111,917 4,096,779 4,207,441 4,308,355
Services 643,649 630,975 655,610 673,845 684,267 694,896
Supplies 124,560 135,023 149,091 158,710 161,771 164,896
Capital Outlay 91,273 38,588 23,000 37,500 13,000 13,000
Sub-Total Expenditures 4,663,676 4,822,816 4,939,618 4,966,834 5,066,479 5,181,147
Transfers Out:
GO Bond Abatement 98,836 97,007 100,000 100,000 100,000 100,000
Misc Transfers Out 62,422 62,422 62,422 62,422 62,422 62,422
Sub-Total Transfers Out 161,258 159,429 162,422 162,422 162,422 162,422
Total Expenditures & Transfers Out 4,824,934$ 4,982,245$ 5,102,040$ 5,129,256$ 5,228,901$ 5,343,569$
Personnel Services - FTE 2012 2013 2014
Custodian - Library 2.00 2.00 2.00
IT Support Specialist 0.00 0.00 1.00
Librarian II 7.16 7.00 6.00
Library Admin Coordinator 1.00 1.00 1.00
Library Assistant I 2.50 2.50 5.50
Library Assistant II 1.75 1.00 1.00
Library Assistant III 5.23 5.23 5.23
Library Building Manager 1.00 1.00 1.00
Library Clerk 6.25 6.25 2.75
Library Coordinator 6.00 6.00 5.00
Library Director 1.00 1.00 1.00
Library Web Specialist 0.75 1.00 1.00
M. W. II - Library 1.00 1.00 1.00
Microcomputer Specialist - Lib 1.00 1.00 0.00
MW I - Library 0.50 0.50 0.50
Network Database Spec - Lib 1.00 1.00 1.00
Pulic Relations Specialist 0.00 0.65 0.65
Sr Librarian 1.00 1.00 2.00
Sr Library Assistant 3.75 3.75 3.75
Supervising Librarian 0.00 0.00 1.00
Total Personnel 42.89 42.88 42.38
Capital Outlay 2013 2014
Children's Technology Table - 18,000
Light System 10,000 -
RFID tags 13,000 13,000
Smartboard - 6,500
Total Capital Outlay 23,000 37,500
Activity Summary
173
City of Iowa City
Activity: Library Materials (550200)Fund: General (1000)
Division: Library Operations Department: Library
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 600,036 614,796 630,215 642,820 655,675 668,789
Total Revenues & Other Financing Sources 600,036$ 614,796$ 630,215$ 642,820$ 655,675$ 668,789$
Expenditures:
Services 256 - - - - -
Capital Outlay 599,780 614,796 630,215 642,820 655,675 668,789
Total Expenditures & Transfers Out 600,036$ 614,796$ 630,215$ 642,820$ 655,675$ 668,789$
Capital Outlay 2013 2014
Adult Library Materials - 541,393
Children's Library Materials - 101,427
Library Material for Adults 530,777 -
Library Material for Children 99,438 -
Total Capital Outlay 630,215 642,820
Activity: Library Board Controlled Funds (550300)Fund: General (1000)
Division: Library Operations Department: Library
(Previously Library Computer &
Equipment Replacement Activity)2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Other Financial Sources
Sale Of Assets 294 - - - - -
Transfer In From General Fund 62,422 62,422 62,422 62,422 62,422 62,422
Total Revenues & Other Financing Sources 62,716$ 62,422$ 62,422$ 62,422$ 62,422$ 62,422$
Expenditures:
Services 10 - - - - -
Supplies 7,620 5,294 22,035 2,274 2,319 2,365
Capital Outlay 60,112 65,516 - 60,750 - -
Total Expenditures & Transfers Out 67,742$ 70,810$ 22,035$ 63,024$ 2,319$ 2,365$
Capital Outlay 2013 2014
Computer Server - 25,750
Software Upgrade - 35,000
Total Capital Outlay - 60,750
Activity Summary
Activity Summary
174
City of Iowa City
Activity: Library Board Controlled Funds (550300)Fund: Library Gifts (1001)
Division: Library Operations Department: Library
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 691 670 691 670 670 670
Intergovernmental
Operating Grants 81,781 61,033 65,425 61,033 61,033 61,033
Charges For Fees And Services
Refuse Charges 410 179 - 179 179 179
Miscellaneous
Misc Merchandise 7,036 2,512 1,086 2,512 2,512 2,512
Other Misc Revenue 23,056 25,035 24,910 - - -
Printed Materials 14,778 16,290 14,778 16,290 16,290 16,290
Total Revenues & Other Financing Sources 127,752$ 105,719$ 106,890$ 80,684$ 80,684$ 80,684$
Expenditures:
Personnel 49,410 42,628 41,952 44,243 46,269 47,940
Services 30,551 56,452 15,611 14,246 14,453 14,663
Supplies 4,634 8,148 4,535 8,475 8,645 8,819
Capital Outlay - 23,857 20,000 58,000 - -
Total Expenditures & Transfers Out 84,595$ 131,085$ 82,098$ 124,964$ 69,367$ 71,422$
Personnel Services - FTE 2012 2013 2014
Library Assistant Iii 0.50 0.50 0.50
Library Clerk 0.25 0.25 0.25
Total Personnel 0.75 0.75 0.75
Capital Outlay 2013 2014
Building Improvements - 30,000
Digital Signage Equipment - 15,000
Self Check Station 9,000 13,000
Teen Area 11,000 -
Total Capital Outlay 20,000 58,000
Activity Summary
175
City of Iowa City
Activity: Library Gifts and Bequests (550400)Fund: Library Gifts (1001)
Division: Library Operations Department: Library
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 624 686 624 686 686 686
Miscellaneous
Contrib & Donations 78,111 44,814 54,000 50,000 50,000 50,000
Other Misc Revenue 988 3,074 988 3,074 3,074 3,074
Total Revenues & Other Financing Sources 79,723$ 48,574$ 55,612$ 53,760$ 53,760$ 53,760$
Expenditures:
Services 47,209 12,700 1,738 2,225 2,263 2,302
Supplies 23,390 12,016 9,462 11,903 12,141 12,384
Capital Outlay 6,454 2,989 40,000 40,000 - -
Sub-Total Expenditures 77,053 27,705 51,200 54,128 14,404 14,686
Transfers Out:
Capital Project Fund - 2,886 - - - -
Misc Transfers Out 7,575 - - - - -
Sub-Total Transfers Out 7,575 2,886 - - - -
Total Expenditures & Transfers Out 84,628$ 30,591$ 51,200$ 54,128$ 14,404$ 14,686$
Capital Outlay 2013 2014
Building Improvements - 40,000
Remodelling 40,000 -
Total Capital Outlay 40,000 -
Activity: Library Gifts - Materials (550500)Fund: Library Gifts (1001)
Division: Library Operations Department: Library
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Miscellaneous
Contrib & Donations 112,286 94,344 95,000 90,000 90,000 90,000
Other Financial Sources
Misc Transfers In 7,575 - - - - -
Total Revenues & Other Financing Sources 119,861$ 94,344$ 95,000$ 90,000$ 90,000$ 90,000$
Expenditures:
Supplies 525 - 567 - - -
Capital Outlay 73,965 91,558 96,873 90,000 - -
Total Expenditures & Transfers Out 74,490$ 91,558$ 97,440$ 90,000$ -$ -$
Capital Outlay 2013 2014
Adult Library Materials 70,000 70,000
Children's Library Materials 25,000 20,000
Total Capital Outlay 95,000 90,000
Activity Summary
Activity Summary
176
LIBRARY FOUNDATION
The mission of The Iowa City Public Library Friends Foundation is to generate private resources
to support the Iowa City Public Library. The ICPL Friends Foundation is an IRS designated
non-profit organization. Board members are our neighbors, business and community leaders.
Each is dedicated to helping our Library provide the very best materials, programs and services.
The Board of Directors and the Development Office of the Iowa City Public Library work
together on Library fundraising efforts.
The Library Foundation budgetary division accounts for personnel costs associated with the
Foundation’s development activities. These activities were budgeted in fund 9105 in previous
years. City expenditures are fully reimbursed by the Foundation. 2.0 FTE’s are budgeted in this
division: Library Coordinator – Development, and a Senior Library Assistant.
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 0.00 0.00 2.00
177
City of Iowa City
Activity: Library Foundation Office (550600)Fund: Library Dvlp Off (Foundation) (1005)
Division: Library Foundation Office (550600)Department: Library
* Activity Prior to 2013 in Fund 9105
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Miscellaneous
Other Misc Revenue - - - 160,191 167,064 172,861
Total Revenues & Other Financing Sources -$ -$ -$ 160,191$ 167,064$ 172,861$
Expenditures:
Personnel - - - 160,191 167,064 172,861
Total Expenditures & Transfers Out -$ -$ -$ 160,191$ 167,064$ 172,861$
Personnel Services - FTE 2012 2013 2014
Library Coord - Development 0.00 0.00 1.00
Sr Library Assistant 0.00 0.00 1.00
Total Personnel - - 2.00
Activity Summary
178
SENIOR CENTER OPERATIONS
The Iowa City/Johnson County Senior Center is a department of the City of Iowa City and has
been serving older adults, age 50 and above, since 1981. Located in a beautifully restored
historic post office on the corner of Linn and Washington Streets in downtown Iowa City, the
Center offers a full array of classes, activities, and volunteer opportunities which support
independence and encourage involvement in the community.
The Senior Center’s budget is organized into three activities: Administration, New Horizons
Band, and Gifts & Memorials.
Senior Center Administration
Administration oversees and supports the operation of Center programs, building
maintenance, volunteer service, and development. Administration also supports the
activities of the Senior Center Commission.
The Senior Center’s program components provide a variety of opportunities for
education, social engagement, physical activity, and community involvement.
Educational classes cover everything from literature and fitness classes to video
production, music, and art education.
Social engagement among participants and within the community is promoted. Classes,
which are often open to non-members or intergenerational, incorporate time for
participants to interact with each other. Volunteer groups are involved with community
activities to teach, share information about The Center, and conduct fundraising
activities. The AARP Tax Aide Program, University of Iowa Counseling Services,
Volunteer Lawyers, Senior Health Insurance Information Program, Visiting Nurses
Association, and Senior Nutrition Program all ensure that the community comes into The
Center.
Senior Center Programs (New Horizons Band)
This activity accounts for the Iowa City New Horizons Band (IC-NHB). The Iowa City
New Horizons Band was founded in January 1995. The IC-NHB’s mission is to provide
the opportunity for all persons age 50 and older to learn and make music. In addition to
the band itself, the IC-NHB will encourage entry-level group-music opportunities for
members and nonmembers alike and facilitate the many current self-formed ensembles
and those that will emerge.
Gifts & Memorials
This activity accounts for contributions and donations made to the Senior Center Gift
Fund.
179
HIGHLIGHTS
• There were 105,157 visits to Senior Center sponsored programs in FY12
• There were an additional 15,931 and 7,139 visits to The Center for the Senior Nutrition
Program and other services & meetings, respectively
• There were 313 classes, 83 special events, 28 performance groups, 101 groups & clubs,
55 volunteer opportunities, and 110 professional services offered at The Center
• Membership climbed from 1,391 at the end of FY2011 to over 1,587 at the close of
FY2012
• Over 580 volunteers provided services to support Center programming and the
community
Recent Accomplishments:
• The Center earned a second, five-year
accreditation from the National Institute
of Senior Centers. Approximately 200
senior centers have been accredited
nationwide; Iowa City’s facility is
currently the only accredited senior
center in the state of Iowa.
• In September 2011, The Center
celebrated its 30th Anniversary with a
month-long series of programs
supported by five separate community
partners. Events included a Senior Art
Exhibit, Membership Appreciation
Dinner, dance, and film festival.
Upcoming Challenges:
• Work with volunteer members of the
Steering Council and Working
Committees, participants, Senior Center
Commission, staff, and Friends of the
Center to diversify The Center’s funding.
• Upgrade interior of facility—flooring,
window coverings, some furnishings,
wall coverings and repairs—to create a
safe, welcoming environment conducive
to learning, relaxation, and social
interaction.
• Promote an environment of inclusion to
increase the diversity of participant.
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 6.50 6.50 6.50
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: Coordinated Communication and Customer Service Orientation
Department Goal: Continue to improve the currency, relevance, and appeal of the
Center’s internet presence.
Department Objective: Introduce new software that will facilitate online and in-person
membership and parking sales, donations, class registration,
program scheduling, communication, and publication of the
program guide.
180
Performance Measures:
Complete 25% of participant transactions online
Number of participants receiving email newsletters
Strategic Plan Goal: A Strong and Sustainable Financial Foundation
Department Goal: To improve the stability and diversity of Center funding
Department Objective: Increase the proportion of revenue generated through fees,
grants, corporate sponsors, and fundraising
Performance Measure:
Cost-recovery percentage
Goal FY12 Actual FY13 Estimated FY14 Budget
25% 25% 25% 30-35%
Strategic Plan Goal: Coordinated Communication & Customer Service Orientation
Department Goal: Increase cultural diversity among participants
Department Objective: Use the scholarship program, public presentations, and Center
programming to increase diversity
Performance Measures:
% of scholarship users among total membership
Goal FY12 Actual FY13 Estimated FY14 Budget
10-12% 8% 10% 10-12%
Number of culturally diverse programs
Goal FY12 Actual FY13 Estimated FY14 Budget
6-12 6 6-12 6-12
Number of public presentations
Goal FY12 Actual FY13 Estimated FY14 Budget
36 20 24 36
Goal FY12 Actual FY13 Estimated FY14 Budget
25% New measure 25% 25%
Goal FY12 Actual FY13 Estimated FY14 Budget
500 New measure New measure 500
181
City of Iowa City
Activity: Senior Center Administrations (570100)Fund: General (1000)
Division: Senior Center Operations Department: Senior Center
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 599,237 620,831 706,702 650,772 692,661 671,586
Use Of Money And Property
Parking Ramp Revenue 17,400 17,663 20,520 22,000 22,000 22,000
Rents 2,125 1,539 2,125 1,539 1,539 1,539
Royalties & Commiss 304 299 304 299 299 299
Intergovernmental
Local 28E Agreements 75,000 70,000 70,000 59,215 59,215 59,215
Charges For Fees And Services
Culture & Recreation 42,167 42,283 61,554 56,427 56,427 56,427
Misc Charges For Svc 13,853 16,698 13,853 16,698 16,698 16,698
Miscellaneous
Contrib & Donations 25,927 34,743 43,586 40,000 40,000 40,000
Misc Merchandise 11,614 12,491 11,614 12,491 12,491 12,491
Other Misc Revenue 5,415 5,483 10,300 27,500 27,500 27,500
Other Financial Sources
Misc Transfers In 280 - 7,905 2,500 2,500 2,500
Sale Of Assets 284 836 - - - -
Total Revenues & Other Financing Sources 793,606$ 822,866$ 948,463$ 889,441$ 931,330$ 910,255$
Expenditures:
Personnel 464,905 519,362 518,543 541,271 556,698 571,074
Services 229,655 234,516 269,241 259,443 263,050 266,729
Supplies 62,844 55,734 68,780 50,727 51,582 52,452
Capital Outlay 29,657 6,410 84,739 38,000 60,000 20,000
Sub-Total Expenditures 787,061 816,022 941,303 889,441 931,330 910,255
Transfers Out:
Intrfund Loan 6,545 6,844 7,160 - - -
Sub-Total Transfers Out 6,545 6,844 7,160 - - -
Total Expenditures & Transfers Out 793,606$ 822,866$ 948,463$ 889,441$ 931,330$ 910,255$
Personnel Services - FTE 2012 2013 2014
M. W. III - Senior Center 1.00 1.00 1.00
M.W. I - Senior Center 1.00 1.00 1.00
Operations Asst - Sr Center 1.00 1.00 1.00
Program Specialist - Sr Center 1.00 1.00 1.00
Receptionist - Sr Center 0.50 0.50 0.50
Senior Center Coordinator 1.00 1.00 1.00
Volunteer Specialist-Sr Center 1.00 1.00 1.00
Total Personnel 6.50 6.50 6.50
Capital Outlay 2013 2014
Addressable Alarm Panel 18,069 -
Contracted Improvements - 15,000
Hot Steam Serving Table - 5,000
PC Hardware - 18,000
Senior Center Step Project 47,290 -
Senior Center Step Supplemental 19,380 -
Total Capital Outlay 84,739 38,000
Activity Summary
182
City of Iowa City
Activity: Senior Center Programs (570200)Fund: Sr Center New Horizons Band (1004)
Division: Senior Center Operations Department: Senior Center
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Charges For Fees And Services
Culture & Recreation 10,584 9,665 10,800 10,200 10,200 10,200
Miscellaneous
Contrib & Donations 1,558 3,712 2,000 2,000 2,000 2,000
Misc Merchandise 44 47 80 70 70 70
Total Revenues & Other Financing Sources 12,186$ 13,424$ 12,880$ 12,270$ 12,270$ 12,270$
Expenditures:
Personnel 7,825 6,756 9,306 7,577 7,577 7,577
Services 1,411 3,700 805 3,675 3,727 3,780
Supplies 4,341 2,262 2,820 1,932 1,969 2,007
Total Expenditures & Transfers Out 13,577$ 17,124$ 13,685$ 15,945$ 15,997$ 16,050$
Activity: Senior Center Gifts and Memori (570400)Fund: Sr Center Gift Fund (1003)
Division: Senior Center Operations Department: Senior Center
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Fund Subsidy
Use Of Money And Property
Interest Revenues 74 71 74 71 71 71
Miscellaneous
Contrib & Donations 3,711 745 - 1,000 1,000 1,000
Total Revenues & Other Financing Sources 3,785$ 816$ 74$ 1,071$ 1,071$ 1,071$
Transfers Out:
Misc Transfers Out 280 - 7,905 2,500 2,500 2,500
Total Expenditures & Transfers Out 280$ -$ 7,905$ 2,500$ 2,500$ 2,500$
Activity Summary
Activity Summary
183
184
GENERAL FUND
COMMUNITY & ECONOMIC
DEVELOPMENT
Planning & Community Dev. Admin.
Community Development
Economic Development
Urban Planning
Neighborhood Services
Human Services
F
Y
2
0
1
4
PLANNING & COMMUNITY DEVELOPMENT ADMINISTRATION
Planning and Community Development (PCD) Administration provides professional oversight
and support for the department’s operating divisions. The division’s personnel is comprised of
the Planning and Community Development Director, Administrative Secretary, Engineering
Technician, and Planning & Community Devlepment Clerk.
The division acts as a liaison between the department, City Manager’s Office, and the City
Council. The division ensures proper implementation of the elements of the City Council’s
strategic plan pertinent to the department’s activities. Further, administration coordinates the
PCD/MPOJC management team, administering unique capital, research, and/or policy-oriented
projects as directed by the City Council.
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 2.55 2.55 2.55
187
City of Iowa City
Activity: Planning & Comm Dvlp Admin (610100)Fund: General (1000)
Division: Planning & Comm Dvlp Admin (610100)Department: Planning & Community Dvlpmnt
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Fund Subsidy 264,652 290,469 298,528 307,208 313,751 320,539
Total Revenues & Other Financing Sources 264,652$ 290,469$ 298,528$ 307,208$ 313,751$ 320,539$
Expenditures:
Personnel 242,646 262,679 269,089 273,557 279,790 286,259
Services 15,531 20,324 21,977 26,295 26,458 26,626
Supplies 5,362 7,466 7,462 7,356 7,503 7,654
Capital Outlay 1,113 - - - - -
Total Expenditures & Transfers Out 264,652$ 290,469$ 298,528$ 307,208$ 313,751$ 320,539$
Personnel Services - FTE 2012 2013 2014
Administrative Secretary 0.55 0.55 0.55
Clerk/PCD 0.00 0.50 0.50
Engineering Technician 0.50 0.50 0.50
PCD Director 1.00 1.00 1.00
Planning & Comm Dev Clerk 0.50 0.00 0.00
Total Personnel 2.55 2.55 2.55
Activity Summary
188
COMMUNITY DEVELOPMENT
Community Development staff are committed to providing Iowa City residents with access to
safe and affordable housing, jobs and services. This is accomplished by coordinating efforts
with local agencies, nonprofit organizations and other community partners, and by administering
and coordinating activities relating to city, state, and federal housing and community
development programs.
Economic development activities include:
• Neighborhood redevelopment
• Entrepreneurial development
• Working with financial institutions
The Housing Rehabilitation program works to help residents maintain and update their homes
by providing financial assistance to income eligible homeowners. The availability of affordable,
low or no-interest loans provides lower income homeowners the opportunity to make repairs on
their homes and ultimately helps to maintain Iowa City's housing stock. Funding is available
through the federally-funded Community Development Block Grant (CDBG) and HOME
Investment Partnership programs, and through the General Rehabilitation and Improvement
Program (GRIP), which is funded by general obligation bonds. CDBG and HOME descriptions
can be found in the Special Revenue Fund section of this budget.
HIGHLIGHTS
• 26 former rental properties have been acquired and restored to single family homes to date
through the UniverCity Neighborhood Partnership, a cooperative effort between the City and
the University of Iowa. Four more houses are in the program for FY13, with an expected
twelve additional homes in FY14 (two funded through the Iowa City Housing Authority).
Recent Accomplishments:
• Secured EPA Urban Waters Program,
Iowa Great Places and Iowa DNR
grants to plan and design modifications
to the Burlington Street dam that could
create recreational opportunities such
as whitewater rafting, boating, and
integration with Iowa River Water Trail.
Modifications would also reduce safety
hazards associated with the low-head
dam.
• Completed flood buyouts in the Park
View Terrace and Taft Speedway
neighborhoods. 93 homes were
purchased through the program,
removing these properties from the flood
plain. These areas will be returned to
green space. The buyouts began in
May 2009 and were funded through
federal and state grant programs.
189
Upcoming Challenges:
• Continue to promote the availability of
affordable housing and assist local
businesses despite decreasing CDBG
and HOME funding.
• Continue the Single Family New Home
Construction Program. The program
was implemented to replace housing
stock that was lost in the 2008 flood.
Funds are awarded by the Iowa
Economic Development Authority.
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 0.85 1.20 1.75
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: Neighborhood Stabilization
Department Goal: Invest in the City’s private residential building stock
Department Objective: Stabilize neighborhoods through UniverCity and GRIP
reinvestment programs
Performance Measures:
Number of rental properties converted to single family homes (UniverCity)
Number of owner-occupied homes rehabilitated (GRIP)
FY11/FY12
Actual FY 2013 Estimated FY 2014 Budget
UniverCity 26 4 10
GRIP 19 16 14
190
City of Iowa City
Activity: Community Development (610200)Fund: General (1000)
Division: Community Development (610200)Department: Planning & Community Dvlpmnt
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Fund Subsidy
Use Of Money And Property
Interest Revenues 4,069 7,894 - 33,894 33,894 33,894
Intergovernmental
State 28E Agreements - - 100,000 - - -
Miscellaneous
Contrib & Donations - - - 100,000 100,000 100,000
Other Financial Sources
Loans 10,416 186,274 840,000 2,040,000 840,000 840,000
Sale Of Assets - - 850,000 2,000,000 850,000 850,000
Trans-GO Bonds - - 317,623 500,000 - -
Total Revenues & Other Financing Sources 14,485$ 194,168$ 2,107,623$ 4,673,894$ 1,823,894$ 1,823,894$
Expenditures:
Personnel 52,207 65,538 107,911 166,899 171,348 175,006
Services 2,716 568 619,009 413,602 417,130 420,746
Supplies 185 130 261 5,237 5,336 5,437
Capital Outlay - 170,000 1,000,000 2,500,000 800,000 800,000
Other Financial Uses - - 800,000 2,000,000 800,000 800,000
Sub-Total Expenditures 55,108 236,236 2,527,181 5,085,738 2,193,814 2,201,189
Transfers Out:
GO Bond Abatement 10,026 20,052 40,000 40,000 40,000 40,000
Misc Transfers Out 31,141 - - - - -
Sub-Total Transfers Out 41,167 20,052 40,000 40,000 40,000 40,000
Total Expenditures & Transfers Out 96,275$ 256,288$ 2,567,181$ 5,125,738$ 2,233,814$ 2,241,189$
Personnel Services - FTE 2012 2013 2014
Associate Planner 0.05 0.35 0.35
Community Development Coord 0.10 0.15 0.30
Housing Rehab Specialist 0.60 0.60 1.00
Program Asst - Comm Devel 0.10 0.10 0.10
Total Personnel 0.85 1.20 1.75
Capital Outlay 2013 2014
House Acquisitions for UniverCity (8) - 2,000,000
Loan repayment to Banks - UniverCity - 2,000,000
Rehab Costs of UniverCity Houses (8) - 500,000
Purchase of Homes 800,000 -
Total Capital Outlay 800,000 4,500,000
Activity Summary
191
ECONOMIC DEVELOPMENT
The Economic Development Division facilitates growing the community, increasing the property
tax base, and creating jobs. The division serves as a resource for businesses operating in or
considering operating in Iowa City.
The Economic Development Division is the municipal office to contact when an individual or
business requires assistance from the City of Iowa City regarding business activities. As a
division of the Iowa City Department of Planning and Community Development, the Division has
access to information and individuals throughout the city organization and will assist those
involved in pursuing business endeavors.
In addition to providing access to information throughout the city organization, the Economic
Development Division compiles a database of economic and demographic information for the
area. The Division can also direct individuals to other sources of information. Also prepared by
the Division are various regional analyses, such as market area analyses and population
projections.
Working in cooperation with other city departments and the Iowa City Area Development Group,
the Economic Development Division assists developers and prospective companies with
specific commercial, office, and industrial development projects. This assistance ranges from
helping businesses understand local regulations to determining available local public financial
assistance for a specific firm. The Economic Development Division acts as a municipal resource
for the business community.
Recent Accomplishments:
• Developed a new set of economic
development processes and policies
intended to streamline the development
process and codify policies pertaining to
public incentives.
Upcoming Challenges:
• Redevelopment of the City-owned
property on the corner of College and
Gilbert Streets.
• Continue planning for future
development in the Riverfront Crossings
district south of downtown.
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 1.00 1.00 1.00
192
City of Iowa City
Activity: Economic Development (610500)Fund: General (1000)
Division: Economic Development (610500)Department: Planning & Community Dvlpmnt
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy
Other City Taxes
Other City Taxes - - 186,382 235,304 235,304 235,304
Miscellaneous
Other Misc Revenue 15,000 - 15,000 - - -
Other Financial Sources
Trans-Bus Type Funds 51,095 57,585 59,460 - - -
Total Revenues & Other Financing Sources 66,095$ 57,585$ 260,842$ 235,304$ 235,304$ 235,304$
Expenditures:
Personnel 105,286 120,891 123,428 131,843 138,230 144,849
Services 261,149 324,055 640,841 664,397 664,428 664,459
Supplies 808 679 861 706 720 734
Total Expenditures & Transfers Out 367,243$ 445,625$ 765,130$ 796,946$ 803,378$ 810,042$
Personnel Services - FTE 2012 2013 2014
Economic Development Coord 1.00 1.00 1.00
Total Personnel 1.00 1.00 1.00
Activity Summary
193
URBAN PLANNING
The Urban Planning Division promotes sustainable growth and development within the city by
establishing comprehensive plans and associated policies and regulations that ensure that the
best qualities of the city’s residential, commercial, and employment areas are preserved and
supported while promoting new development opportunities that will create long term value for
the community. The division fulfills state statutory requirements pertaining to zoning,
development, and historic preservation.
The division also provides staffing for the following boards and commissions, which are
associated with developmental regulations and zoning:
• The Planning and Zoning Commission is charged with drafting and implementation of
the zoning code and subdivision regulations in accordance with the Comprehensive
Plan. Commission members review annexations and requests for rezoning and
subdivision; making a final recommendation to City Council.
• The Board of Adjustment reviews requests for special exceptions, variances and other
appeals pertaining to the zoning code.
• The Historic Preservation Commission conducts studies and implements regulations
designed to promote the preservation of historic landmarks and districts.
Urban Planning staff research these topics, provide planning services and make
recommendations to these boards and commissions. Staff prepare the meeting agendas and
minutes. Staff also administers the design review process for infill apartment buildings and
urban renewal projects.
HIGHLIGHTS
• The Good Ideas campaign continues to gather input from the community to create a vision
for how Iowa City will grow and develop over the coming decades. Your ideas can be
shared online or at public planning workshops. View ideas, give thumbs up to ideas you
like, and share your own at icgov.org/goodideas.
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 3.50 2.50 2.50
194
City of Iowa City
Activity: Urban Planning (610600)Fund: General (1000)
Division: Urban Planning (610600)Department: Planning & Community Dvlpmnt
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 322,774 289,480 290,583 301,687 307,371 313,675
Intergovernmental
Other State Grants 10,297 - - - - -
Charges For Fees And Services
Building & Devlpmt 22,145 30,770 17,560 25,225 25,225 25,225
Miscellaneous
Printed Materials 1,032 620 1,032 620 620 620
Total Revenues & Other Financing Sources 356,248$ 320,870$ 309,175$ 327,532$ 333,216$ 339,520$
Expenditures:
Personnel 326,105 271,364 267,844 274,922 280,354 286,402
Services 27,563 47,601 38,796 50,517 50,730 50,947
Supplies 2,580 1,905 2,535 2,093 2,132 2,171
Total Expenditures & Transfers Out 356,248$ 320,870$ 309,175$ 327,532$ 333,216$ 339,520$
Personnel Services - FTE 2012 2013 2014
Associate Planner 2.50 1.50 1.50
Senior Planner 1.00 1.00 1.00
Total Personnel 3.50 2.50 2.50
Activity Summary
195
NEIGHBORHOOD SERVICES
The Neighborhood Services Division provides a conduit between all City departments and the
network of neighborhood associations within Iowa City, and facilitates the distribution of funds
made available by the City Council for small-scale neighborhood improvements.
Neighborhood Services supports and encourages citizens to help shape the future of their
neighborhood. By assisting in the establishment of neighborhood associations, and coordinating
with 33 neighborhood associations, this division seeks to encourage action by providing ideas
and resources that help associations address their needs and interests within the goals of the
larger community.
The City Council has made funds available to neighborhood associations through the PIN
(Program for Improving Neighborhoods) grant program, with $15,000 available, annually.
Administration of this program involves making applications available to the neighborhoods,
clarifying the administrative rules, assisting with project development, review by the
Neighborhood Council, preparation of a recommendation to the City Council, formal approval by
the City Council, execution of contract documents, and implementation of projects.
HIGHLIGHTS
• The Program for Improving Neighborhoods (PIN) funded several neighborhood
initiatives, including supplies for the Fairmeadows community garden (Grant Wood
Neighborhood Association), neighborhood parties (College Green, Melrose, Miller
Orchard, Ty ‘n Cae, and Goosetown), and little free libraries throughout the City.
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 1.00 1.00 1.00
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: Neighborhood Stabilization
Department Goal: Facilitate Communication & Cooperation between the City and the
neighborhood associations
Department Objective: Use PIN grants to promote family-friendly neighborhood events
and activities
Performance Measure:
Number of events partially or fully funded through PIN grants
FY12 Actual FY13 Estimated FY14 Budget
62 82 76
196
City of Iowa City
Activity: Neighborhood Services (610700)Fund: General (1000)
Division: Neighborhood Services (610700)Department: Planning & Community Dvlpmnt
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 129,091 151,108 144,994 149,899 127,489 129,843
Use Of Money And Property
Rents 220 782 220 - - -
Miscellaneous
Contrib & Donations 6,250 - - - - -
Misc Merchandise 492 - - - - -
Printed Materials 216 121 - - - -
Total Revenues & Other Financing Sources 136,269$ 152,011$ 145,214$ 149,899$ 127,489$ 129,843$
Expenditures:
Personnel 94,742 101,224 101,287 103,252 105,469 107,442
Services 31,129 23,417 24,038 20,025 20,366 20,715
Supplies 3,193 9,272 4,889 1,622 1,654 1,686
Capital Outlay 7,205 18,098 15,000 25,000 - -
Sub-Total Expenditures 136,269 152,011 145,214 149,899 127,489 129,843
Personnel Services - FTE 2012 2013 2014
Associate Planner 1.00 1.00 1.00
Total Personnel 1.00 1.00 1.00
Capital Outlay 2013 2014
Maint Of The Public Art Pieces - 10,000
Neighborhood Pin Grant - 15,000
Pin Grant 15,000 -
Total Capital Outlay 15,000 25,000
Activity Summary
197
HUMAN SERVICES
The Human Services division coordinates with United Way of Johnson County and the Housing
and Community Development Commission in providing funds for human service agencies.
This division was new with the FY2013 budget proposal and assumes some of the duties
previously provided by the Metropolitan Planning Organization of Johnson County’s Human
Services Division.
Aid to Agencies
The City Council makes annual allocations to the area’s human service agencies as part
of the budget process. This is reflected in the following schedule. These monies were
accounted for in the General Fund’s Non-Operational Administration account in prior
years.
Donation Stations
The City has also placed nine purple parking meters throughout downtown to serve as
donation stations for local residents wishing to donate to local human service agencies
serving the homeless. Contributions are made to such organizations as Shelter House,
Crisis Center, Free Lunch, Free Medical Program, Community Mental Health, and
United Action for Youth.
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 0.00 0.15 0.15
198
FY2013 FY2014
Request
FY2014
Adopted
Human Service Agencies:
4 C's 2,000$ 2,000$ 1,850$
Arc of SEI 4,000 2,163
Big Brothers/Big Sisters 32,000 40,000 29,325
Compeer 5,000 6,000 3,313
Crisis Center 40,000 49,540 38,000
Domestic Violence Program 50,000 52,500 47,500
Elder Services Agency 52,000 60,000 48,819
Extend the Dream Foundation - 20,000 Not Eligible
Free Lunch Program 2,000 2,000 2,000
Hillcrest Family Services - 4,000 -
8,000 8,000 8,000
IC Free Medical Clinic/Free Dental Clinic 7,500 10,000 7,500
ICCSD Family Resource Centers - 50,000 10,000
Johnson County Social Services - 10,000 6,000
Mayor's Youth Employment Program - 15,000 6,000
MECCA Services 18,950 33,022 16,880
Neighborhood Centers 60,000 70,000 51,000
Pathways Adult Daycare 4,879 5,000 4,000
Rape Victim Advocacy 12,000 15,400 10,325
Shelter House 36,500 64,500 32,525
The Dream Center - 39,300 -
United Action for Youth (UAY)60,000 65,000 53,500
390,829$ 625,262$ 378,700$
(90,000) (100,000) (100,000)
(23,856) (29,500) (29,500)
276,973$ 250,000$ 249,200$
Less direct funding from:
Community Development Block Grant (CDBG)
Water, Sewer and Stormwater
Utility Billing Abatements
General Fund Aid to Human Services Agencies:
REQUESTS FOR AID TO AGENCIES
Housing Trust Fund of Iowa City
Total: Aid to Human Services Agencies
Aid to Human Service Agencies funding is $378,700 for FY2014; with $249,200 budgeted from
General Fund, $100,000 from Community Development Block Grant (CDBG), and $29,500 from
Water, Sewer, and Stormwater utility billing abatements.
199
City of Iowa City
Activity: Human Services (610820)Fund: General (1000)
Division: Human Services (610820)Department: Planning & Community Dvlpmnt
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy - 35,831 290,707 265,175 265,476 265,782
Total Revenues & Other Financing Sources -$ -$ -$ -$ -$ -$
Expenditures:
Personnel - - 13,912 12,291 12,542 12,797
Services - - 276,592 250,764 250,772 250,780
Supplies - 35,831 203 2,120 2,162 2,205
Total Expenditures & Transfers Out -$ 35,831$ 290,707$ 265,175$ 265,476$ 265,782$
Personnel Services - FTE 2012 2013 2014
Associate Planner 0.00 0.15 0.15
Total Personnel - 0.15 0.15
Activity: Donation Stations (610830)Fund: General (1000)
Division: Human Services Department: Planning & Community Dvlpmnt
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Fund Subsidy
Miscellaneous
Contrib & Donations 3,035 1,224 2,000 1,000 1,000 1,000
Total Revenues & Other Financing Sources 3,035$ 1,224$ 2,000$ 1,000$ 1,000$ 1,000$
Expenditures:
Services 780 1,000 2,000 (913) (951) (990)
Total Expenditures & Transfers Out 780$ 1,000$ 2,000$ (913)$ (951)$ (990)$
Activity Summary
Activity Summary
200
GENERAL FUND
GENERAL GOVERNMENT
City Council
City Manager
Communications Office
City Clerk
Human Resources
City Attorney
Human Rights
Finance Department
Tort Liability Insurance
Non-Operational Administration
Community Event Funding
F
Y
2
0
1
4
CITY COUNCIL
The City has seven (7) Council members, who serve staggered, four-year terms. Four
Council members are "at-large" and are nominated by all voters and elected by all voters.
Although the three "district" Council members (Districts A, B, and C) are nominated solely by
voters within their districts and any primary is held only within the district, they are elected by
voters city-wide. Council elections are held in odd-numbered calendar years.
Council members select the Mayor from among themselves at their first meeting of the calendar
year after each city council election. The Mayor is a voting member of the council and has no
veto power. The Mayor is the official representative of the City, presiding officer of the Council
and its policy spokesperson.
The Council appoints a City Manager, City Attorney and City Clerk. The City Manager serves as
the Chief Administrative Officer of the City.
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 7.00 7.00 7.00
203
City of Iowa City
Activity: City Council (110100)Fund: General (1000)
Division: City Council (110100)Department: City Council
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 133,840 133,922 137,343 122,207 122,718 123,240
Miscellaneous
Printed Materials - - 40 - - -
Total Revenues & Other Financing Sources 133,840$ 133,922$ 137,383$ 122,207$ 122,718$ 123,240$
Expenditures:
Personnel 55,922 57,282 56,797 55,085 55,085 55,085
Services 72,523 64,569 74,671 65,361 65,857 66,364
Supplies 2,732 2,368 5,915 1,761 1,776 1,791
Capital Outlay 2,663 9,703 - - - -
Sub-Total Expenditures 133,840 133,922 137,383 122,207 122,718 123,240
Total Expenditures & Transfers Out 133,840$ 133,922$ 137,383$ 122,207$ 122,718$ 123,240$
Personnel Services - FTE 2012 2013 2014
City Council 7.00 7.00 7.00
Total Personnel 7.00 7.00 7.00
Activity Summary
204
CITY CLERK
The City Clerk is the official recordkeeping office of the City, performing recordkeeping duties
as prescribed by State Law, the City Charter, and the Municipal Code.
The City Clerk is appointed by the City Council, reports directly to the Council and attends all
City Council meetings. The City Clerk is charged with custody of deeds, contracts, and
abstracts. The Clerk's office is responsible for the keeping of all ordinances, resolutions,
minutes, and the City Code. The office publishes public notices, ordinances, and minutes as
required by law. The City Clerk's office assists both staff and the general public in researching
information. Taxi company licenses and driver authorization, dancing permits, outdoor service
areas, cigarette licenses, beer/liquor licenses, and cemetery deeds are issued from the Clerk's
office. City subdivision files, project files, the Domestic Partnership Registry, and an index of
Council proceedings are also maintained in the office. The Clerk's office also provides staff
support for the Police Citizens Review Board (PCRB).
The Police Citizens Review Board, based on a citizen initiative, was established in 1997. The
board reviews police policies, procedures, and practices and may recommend modifications to
them. The PCRB also reviews reports prepared after investigation of complaints about alleged
police misconduct and then issues its own written report. The Board is also required to maintain
a central registry of complaints and holds at least one community forum each year for the
purpose of hearing citizens’ views on the policies, practices and procedures of the Iowa City
Police Department.
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 4.00 4.00 4.00
205
City of Iowa City
Activity: City Clerk (120100)Fund: General (1000)
Division: City Clerk (120100)Department: City Clerk
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 514,950$ 501,994$ 460,205$ 508,367$ 517,419$ 526,571$
Licenses And Permits
Professional License 12,468 14,605 12,468 14,605 14,605 14,605
Miscellaneous
Code Enforcement 1,500 3,300 1,500 3,300 3,300 3,300
Other Misc Revenue 10,089 10,445 10,089 10,413 10,413 10,413
Printed Materials 30 303 30 303 303 303
Total Revenues & Other Financing Sources 539,037$ 530,647$ 484,292$ 536,988$ 546,040$ 555,192$
Expenditures:
Personnel 376,442 398,648 398,383 393,406 401,514 409,705
Services 156,174 124,134 78,987 132,134 132,915 133,710
Supplies 6,421 7,865 6,922 11,448 11,611 11,777
Total Expenditures & Transfers Out 539,037$ 530,647$ 484,292$ 536,988$ 546,040$ 555,192$
Personnel Services - FTE 2012 2013 2014
Administrative Secretary 1.00 1.00 1.00
City Clerk 1.00 1.00 1.00
Deputy City Clerk 1.00 1.00 1.00
License Specialist 1.00 1.00 1.00
Total Personnel 4.00 4.00 4.00
Police Citizen Review Board (120200)Fund: General (1000)
Division: City Clerk Department: City Clerk
Revenues & Other Financing Sources:
General Revenues Subsidy 2,642$ 2,922$ 3,398$ 3,561$ 3,567$ 3,573$
Total Revenues & Other Financing Sources 2,642$ 2,922$ 3,398$ 3,561$ 3,567$ 3,573$
Expenditures:
Services 2,642 2,922 3,398 3,561 3,567 3,573
Total Expenditures & Transfers Out 2,642$ 2,922$ 3,398$ 3,561$ 3,567$ 3,573$
Activity Summary
Activity Summary
206
CITY ATTORNEY
The City Attorney’s Office represents the City in court litigation and provides legal advice,
opinions, and services to City staff, boards, and commissions.
The City Attorney is appointed by the City Council and works at the direction of the City Council.
The City Attorney supervises the City Attorney's Office, including four Assistant City Attorneys.
In addition, the City Attorney acts as Chief Legal Counsel to the City Council, City Manager, the
various City departments and staff, and most City commissions, committees and boards. The
City Attorney also reviews and approves proposed City ordinances, resolutions, contracts, and
other legal documents; oversees property acquisition needed for public improvements; prepares
legal opinions for Council and City staff; and represents the City in litigation in which the City is
involved, including violations of City ordinances.
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 5.60 5.60 5.60
207
City of Iowa City
Activity: City Attorney (130100)Fund: General (1000)
Division: City Attorney (130100)Department: City Attorney
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 500,070$ 575,224$ 566,625$ 611,277$ 630,291$ 649,957$
Miscellaneous
Code Enforcement 610 409 610 409 409 409
Intra-City Charges 99,434 75,874 103,411 75,874 75,874 75,874
Other Misc Revenue 1,310 2,573 1,310 2,573 2,573 2,573
Total Revenues & Other Financing Sources 601,424$ 654,080$ 671,956$ 690,133$ 709,147$ 728,813$
Expenditures:
Personnel 562,482 615,541 627,174 646,395 665,139 684,530
Services 28,261 30,864 35,155 35,568 35,675 35,783
Supplies 10,681 7,675 9,627 8,170 8,333 8,500
Total Expenditures & Transfers Out 601,424$ 654,080$ 671,956$ 690,133$ 709,147$ 728,813$
Personnel Services - FTE 2012 2013 2014
Administrative Secretary 1.00 1.00 1.00
Assistant City Attorney 2.00 2.00 2.00
City Attorney 0.60 0.60 0.60
First Asst City Attorney 1.00 1.00 1.00
Legal Assistant 1.00 1.00 1.00
Total Personnel 5.60 5.60 5.60
Activity Summary
208
CITY MANAGER
The City Manager strives to ensure City services are provided in an efficient, responsible
manner. Through effectively managing the City’s operating departments, the City Manager
seeks to implement policy that is consistent with the preferences of Iowa City’s citizens, as
reflected in the direction provided by the City Council. Further, the City Manager provides
Council with information needed to make informed policy decisions.
The City Manager is the chief administrative officer for the City and is appointed by the City
Council, managing the City’s day-to-day operations under broad policy direction from Council.
The City Manager supervises the activities of all City departments and advises the City Council
on matters relating to planning, development, and municipal operations. The City Manager
implements policy decisions of the City Council and enforces City ordinances through the
management of the City’s operating departments and the administration of the City’s personnel
system. The City Manager also oversees administration of City contracts, execution of public
improvements, as well as construction, improvement, and maintenance of all City facilities. The
City Manager prepares a proposed annual budget and submits it to the City Council for
consideration and final approval consistent with State law, along with presenting policy and
program recommendations to the City Council.
The City Manager’s Office also administers the City’s lobbyist contract. The City’s lobbyist
monitors legislative action that will impact the city, and works to affect legislation at the state
level to protect the city’s interests, support its goals, and ensure state funding for local
programs.
The City Manager’s Office oversees the operations of four divisions within the department: the
Communications Office, Human Resources, Human Rights, and Cable Television, which
operates as an enterprise fund.
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 3.00 3.00 3.00
209
City of Iowa City
Activity: City Manager (210100)Fund: General (1000)
Division: City Manager (210100)Department: City Manager
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 470,574$ 577,182$ 521,242$ 549,187$ 560,537$ 572,115$
Miscellaneous
Other Misc Revenue 4 5 - - - -
Total Revenues & Other Financing Sources 470,578$ 577,187$ 521,242$ 549,187$ 560,537$ 572,115$
Expenditures:
Personnel 400,218 507,942 411,073 445,444 456,630 468,042
Services 67,349 66,600 106,717 99,457 99,544 99,632
Supplies 3,011 2,645 3,452 4,286 4,363 4,441
Total Expenditures & Transfers Out 470,578$ 577,187$ 521,242$ 549,187$ 560,537$ 572,115$
Personnel Services - FTE 2012 2013 2014
Adm Assistant To City Manager 1.00 1.00 1.00
Assistant To The City Manager - - 1.00
Asst City Manager 1.00 1.00 -
City Manager 1.00 1.00 1.00
Total Personnel 3.00 3.00 3.00
Activity Summary
210
COMMUNICATIONS OFFICE
The Communications Office serves as the central point of contact for internal and external
communications at the City. The communications team coordinates media efforts and
informational and promotional campaigns for the City, maintains the City’s website and intranet,
utilizes social media to promote City events and programs, and works closely with the Cable TV
division on public programming. They coordinate with staff to educate citizens and fellow staff
on policies and procedures, publicize events, and support customer service functions
throughout the organization. The Communications Office also staffs the front lobby information
desk, which serves as the customer service hub of City Hall.
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 4.00 2.00 3.00
211
City of Iowa City
Activity: Communications Office (210200)Fund: General (1000)
Division: Communications Office (210200)Department: City Manager
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 249,561$ 267,205$ 228,414$ 396,356$ 404,252$ 417,271$
Miscellaneous
Intra-City Charges 15,261 19,036 15,871 - - -
Total Revenues & Other Financing Sources 264,822$ 286,241$ 244,285$ 396,356$ 404,252$ 417,271$
Expenditures:
Personnel 241,840 266,548 209,294 297,846 310,349 323,071
Services 17,618 16,383 20,129 74,312 74,362 74,413
Supplies 5,364 3,310 14,862 15,098 15,341 15,587
Capital Outlay - - - 9,100 4,200 4,200
Total Expenditures & Transfers Out 264,822$ 286,241$ 244,285$ 396,356$ 404,252$ 417,271$
Personnel Services - FTE 2012 2013 2014
Communications Assistant - - 1.00
Communications Coordinator - - 1.00
Document Services Supv 1.00 1.00 -
Document Specialist 2.00 - -
Electronic Communications Spec - - 1.00
Sr. Document Specialist 1.00 1.00 -
Total Personnel 4.00 2.00 3.00
Capital Outlay 2013 2014
Software - 9,100
Total Capital Outlay - 9,100
Activity Summary
212
HUMAN RESOURCES
The Human Resources Division provides quality, comprehensive Human Resources services to
the City of Iowa City and its employees with integrity, responsiveness, and sensitivity to the
employees of the City and other customer, consistent with appropriate best practices and legal
requirements.
The Human Resources Division strives to provide quality, comprehensive Human Resources
services to the City of Iowa City and its employees in the areas of:
• Employee and labor relations for approximately 1,000 City employees, both permanent
and temporary
• Collective bargaining and contract administration for three collective bargaining
agreements: AFSCME, Police, and Fire unions
• Civil Service compliance per Chapter 400 of the Code of Iowa
• Comprehensive benefits administration for approximately 640 permanent employees
• Internal and external recruitment for permanent and temporary positions in compliance
with Chapter 400 of the Iowa Code, collective bargaining agreements, and Personnel
Policies
• Personnel policy development and administration
• Administration of applicable state and federal employment laws
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 4.00 4.00 3.00
213
City of Iowa City
Activity: Human Resources (210300)Fund: General (1000)
Division: Human Resources (210300)Department: City Manager
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 448,803$ 410,016$ 502,300$ 488,766$ 506,015$ 523,675$
Charges For Fees And Services
Misc Charges For Svc 110 120 110 120 120 120
Intra-City Charges 9,084 5,965 - - - -
Other Misc Revenue 8 50 8 - - -
Printed Materials 20 - 20 - - -
Total Revenues & Other Financing Sources 458,025$ 416,151$ 502,438$ 488,886$ 506,135$ 523,795$
Expenditures:
Personnel 313,268 327,267 349,092 332,269 347,871 363,851
Services 132,734 80,297 140,749 122,638 123,746 124,875
Supplies 12,023 7,186 12,597 33,979 34,518 35,069
Capital Outlay - 1,401 - - - -
Total Expenditures & Transfers Out 458,025$ 416,151$ 502,438$ 488,886$ 506,135$ 523,795$
Personnel Services - FTE 2012 2013 2014
Human Resources Administrator - - 1.00
Human Resources Assistant - - 1.00
Human Resources Generalist - - 1.00
Personnel Administrator 1.00 1.00 -
Personnel Assistant 2.00 2.00 -
Personnel Generalist 1.00 1.00 -
Total Personnel 4.00 4.00 3.00
Activity Summary
214
HUMAN RIGHTS
The staff of the Human Rights Commission strives to ensure equal opportunity in education,
employment, credit, housing, and public accommodation with efficiency and competency.
The Human Rights Coordinator enforces the local antidiscrimination laws, receives, evaluates,
investigates and makes recommendations on complaints of unlawful discrimination. Conducts
training, prepares specialized materials including correspondence, brochures, and
advertisements. Receives daily inquiries, makes public presentations, plans programs for both
cable and the community, provides specialized reports to state agencies and serves as
secretary and liaison to the Human Rights Commission. Other responsibilities include but are
not limited to assisting the City in its compliance with local, state, and federal civil rights laws
and reviewing contract compliance with the Equal Opportunity Program. The Human Rights
Division receives, processes, and investigates complaints of unlawful discrimination. Responds
to requests and concerns, provides assistance to the public, makes referrals to appropriate
agencies as needed, and participates in training regarding civil rights and discrimination issues.
The mission of the Human Rights Commission is to foster inclusiveness in the community by
disseminating information to educate the public on illegal discrimination and civil rights.
The Commission has the authority to make recommendations to the City Council for such
further policy or legislation concerning discrimination as the Commission may deem necessary
and desirable. In addition, the Commission organizes and plans programs of community need or
concern by itself or in cooperation with other agencies both public and private whose purposes
are not inconsistent with the Human Rights Ordinance.
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 2.50 2.00 2.00
215
City of Iowa City
Activity: Human Rights (210400)Fund: General (1000)
Division: Human Rights (210400)Department: City Manager
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 204,633$ 226,292$ 240,534$ 248,464$ 252,958$ 257,706$
Licenses And Permits
Misc Lic & Permits 120 30 120 - - -
Contrib & Donations 100 100 - - - -
Other Misc Revenue 5,257 3,147 1,500 1,500 1,500 1,500
Total Revenues & Other Financing Sources 210,110$ 229,569$ 242,154$ 249,964$ 254,458$ 259,206$
Expenditures:
Personnel 177,478 195,402 203,992 204,170 208,301 212,679
Services 28,053 30,122 33,707 40,825 41,089 41,359
Supplies 4,579 4,045 4,455 4,969 5,068 5,168
Total Expenditures & Transfers Out 210,110$ 229,569$ 242,154$ 249,964$ 254,458$ 259,206$
Personnel Services - FTE 2012 2013 2014
Human Rights Coordinator 1.00 1.00 1.00
Human Rights Investigator 1.50 1.00 1.00
Total Personnel 2.50 2.00 2.00
Activity Summary
216
FINANCE ADMINISTRATION
Finance Administration provides direction and administrative support to departmental operating
divisions. It supervises the preparation and dissemination of financial data for use by City
Council and staff in making managerial decisions and coordinates the annual budget process.
The division’s budget is organized into five activities: Administration, FEMA Disaster Assistance,
Disaster Individual Assistance, Tort Liability, and Non-Operational Administration.
Administration
Administration monitors financial trends and provides analysis of budget to actual data
and three-year financial projections. Staff provide oversight of long and short-term
investment portfolios, cash flows and reserves, and oversees the preparation of general
liability, fire & casualty, and workers compensation insurance specifications.
Administration coordinates annual health and dental insurance renewals.
Administration prepares the annual budget, three year financial plan, and five year
capital improvement program and subsequent amendments thereof.
FEMA Disaster Assistance
This activity accounts for Federal Emergency Management Agency (FEMA)
reimbursements for repairs to public facilities damaged in the June 2008 floods.
Revenue includes State of Iowa matching funds. In addition to public facility repairs,
reimbursements are also provided for some flood recovery services.
Disaster Individual Assistance
This activity accounts for expenses incurred from the June 2008 flood for which the City
does not expect reimbursement.
Tort Liability
Chapter 384.12 of the Iowa State Code provides municipalities within the state of Iowa
the legal authority with which to levy “a tax to pay the premium costs on tort liability
insurance, property insurance, and any other insurance that may be necessary in the
operation of the city, the costs of a self-insurance program, the costs of a local
government risk pool and amounts payable under any self-insurance program, or local
government risk pool.”
The Tort Liability cost center accounts for General Fund’s contribution to the Risk
Management Loss Reserve; general liability, fire and casualty and workers
compensation premium costs. The account is administered by the Finance
Department’s Revenue and Risk Manager.
217
Non-Operational Administration
The Non-Operational Administration cost center facilities financial transactions which are
non-operational in nature.
Employee Benefits Levy: State code requires that a separate fund be established to
account for revenue from the Employee Benefits Levy. Monies are then transferred into
Non-Op Admin to cover General Fund’s share of Employee Benefit costs levied.
Local Option Sales Tax: A one percent (1%) sales tax was approved by voter
referendum in May, 2009. These funds are transferred out to the respective capital
projects in FY2012 and 2013. The sunset for this tax is June 30, 2013.
Aid to Human Service Agencies and Community / Economic Development grant funding
were moved out of this cost center with the FY2013 budget proposal.
HIGHLIGHTS
• Maintained the City’s Aaa bond rating from Moody’s Investors Service
Recent Accomplishments:
• The City’s FY2013 budget document
earned the GFOA Distinguished Budget
Presentation Award.
Upcoming Challenges:
• Planning for the effects of commercial
property tax reform at the state level.
Staffing:
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: A Strong and Sustainable Financial Foundation
Department Goal: Maintain the City’s Overall Financial Health
Department Objective: Maintain the City’s Aaa Bond Rating
Performance Measure:
Moody’s Aaa Bond Rating
FY2012 FY2013 FY2014 Adopted
Total FTE’s 3.65 3.65 4.65
Goal FY12 Actual FY13 Estimated FY14 Target
Maintain Aaa rating Yes Yes Yes
218
Strategic Plan Goal: A Strong and Sustainable Financial Foundation
Department Goal: Maintain Adequate Fund Reserve Levels
Department Objective: Maintain a General Fund unassigned fund balance of between
15% and 25% of General Fund expenditures
Performance Measures:
Unassigned General Fund balance on June 30 as a % of General Fund expenditures
Measure Context:
In response to an unassigned General Fund balance in excess of the City’s stated policy, at the
close of FY2012 a budget amendment was drafted to repay internal loans with General Fund
cash balance.
Strategic Plan Goal: A Strong and Sustainable Financial Foundation
Department Goal: Accurate and timely financial reporting
Department Objective: Earn the GFOA Distinguished Budget Presentation Award
Performance Measure:
Budget Award
Goal FY12 Actual FY13 Estimated FY14 Target
15%-25% 30% 25% 25%
Goal FY12 Actual FY13 Actual FY14 Target
Yes Did not apply Yes Yes
219
City of Iowa City
Activity: Finance Adminstration (310100)Fund: General (1000)
Division: Finance Adminstration (310100)Department: Finance
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Taxes Levied On Property Taxes
Current Taxes 21,766,882 22,441,703 23,490,686 24,090,079 24,570,251 25,059,884
Delinquent Property Taxes
Delinquent Taxes 3,507 554 - - - -
Other City Taxes
Other City Taxes 405,707 421,220 370,639 411,080 416,768 422,541
Licenses And Permits
Food & Liq Licenses 96,490 98,363 96,490 98,363 98,363 98,363
General Use Permits 38,679 40,765 38,680 40,765 40,765 40,765
Use Of Money And Property
Interest Revenues 106,605 122,495 106,605 122,495 122,495 122,495
Intergovernmental
Property Tax Credits 35,250 49,372 24,898 24,888 24,888 24,888
Miscellaneous
Code Enforcement 390,783 442,897 390,783 442,897 442,897 442,897
Contrib & Donations 1,500 - - - - -
Intra-City Charges 2,655,062 2,564,470 2,507,294 2,721,365 2,721,365 2,721,365
Other Misc Revenue 51 22 51 - - -
Parking Fines 479,911 470,104 479,911 470,104 470,104 470,104
Other Financial Sources
Misc Transfers In 4,490 - - - - -
Sale Of Assets 1,000 - - - - -
Trans-Bus Type Funds 18,000 18,000 18,000 18,414 18,414 18,414
Total Revenues & Other Financing Sources 26,003,917$ 26,669,965$ 27,524,037$ 28,440,450$ 28,926,310$ 29,421,716$
Expenditures:
Personnel 264,628 316,178 325,409 401,952 413,636 425,471
Services 70,981 91,532 83,155 67,088 68,009 68,949
Supplies 1,617 4,073 1,686 4,041 4,123 4,206
Capital Outlay - 1,850 - - - -
Sub-Total Expenditures 337,226 413,633 410,250 473,081 485,768 498,626
Transfers Out:
Misc Transfers Out 14,455 - - - - -
Sub-Total Transfers Out 14,455 - - - - -
Total Expenditures & Transfers Out 351,681$ 413,633$ 410,250$ 473,081$ 485,768$ 498,626$
Personnel Services - FTE 2012 2013 2014
Administrative Secretary 0.25 0.25 0.25
Budget Management Analyst 1.00 1.00 2.00
Finance Director 0.90 0.90 0.90
(1) Management Analyst 0.50 0.50 0.50
Total Personnel 2.65 2.65 3.65
(1) Position Eliminated by Resolution May 2013, subsequent to FY14 Budget Adoption.
Activity Summary
220
City of Iowa City
Activity: FEMA Disaster Assistance (310720)Fund: General (1000)
Division: FEMA Disaster Assistance (310720)Department: Finance
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Intergovernmental
Disaster Assistance - 1,101 - - - -
Fed Intergovnt Rev 159,224 72,971 - - - -
Other Financial Sources
Insurance Recoveries 427,334 - - - - -
Total Revenues & Other Financing Sources 586,558$ 74,072$ -$ -$ -$ -$
Expenditures:
Personnel 31,597 4,803 - - - -
Services 45,936 38,605 4,087 - - -
Supplies 160 - 173 - - -
Capital Outlay 41,928 36,269 - - - -
Sub-Total Expenditures 119,621 79,677 4,260 - - -
Transfers Out:
Misc Transfers Out 295,026 - - - - -
Sub-Total Transfers Out 295,026 - - - - -
Total Expenditures & Transfers Out 414,647$ 79,677$ 4,260$ -$ -$ -$
Activity: Disaster Individual Assistance (310730)Fund: General (1000)
Division: Disaster Individual Assistance (310730)Department: Finance
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 12 29 - - - -
Miscellaneous
Other Misc Revenue 288 6,071 288 - - -
Total Revenues & Other Financing Sources 300$ 6,100$ 288$ -$ -$ -$
Expenditures:
Personnel 17,126 29,697 31,784 39,415 40,281 41,145
Services 30,263 9,645 3,155 2,155 2,159 2,163
Sub-Total Expenditures 47,389 39,342 34,939 41,570 42,440 43,308
Transfers Out:
Misc Transfers Out 82,899 1,475 - - - -
Sub-Total Transfers Out 82,899 1,475 - - - -
Total Expenditures & Transfers Out 130,288$ 40,817$ 34,939$ 41,570$ 42,440$ 43,308$
Personnel Services - FTE 2012 2013 2014
Associate Planner 0.40 0.40 0.38
Total Personnel 0.40 0.40 0.38
Activity Summary
Activity Summary
221
City of Iowa City
Activity: Tort Liability (310630)Fund: General (1000)
Division: Finance Administration Department: Finance
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Taxes Levied On Property Taxes 1,119,406 961,434 907,298 869,033 888,572 908,634
Delinquent Property Taxes 180 24 - - - -
Other City Taxes 20,868 18,041 16,456 15,062 15,287 15,540
Total Revenues & Other Financing Sources 1,140,454$ 979,499$ 923,754$ 884,095$ 903,859$ 924,174$
Expenditures:
Personnel 104,209 113,766 117,550 123,177 126,263 129,069
Services 885,085 736,297 792,479 754,560 771,138 788,545
Supplies 11,200 4,789 12,096 4,981 5,081 5,183
Total Expenditures & Transfers Out 1,000,494$ 854,852$ 922,125$ 882,718$ 902,482$ 922,797$
Personnel Services - FTE 2012 2013 2014
Assistant City Attorney 1.00 1.00 1.00
Total Personnel 1.00 1.00 1.00
Activity Summary
222
City of Iowa City
Activity: Non-Operational Admin (310710)Fund: General (1000)
Division: Finance Administration Department: Finance
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Taxes Levied On Property Taxes 4,964 - 2,754,570 2,824,819 2,881,135 2,938,561
Other City Taxes 8,691,481 8,949,784 8,648,747 2,719,472 320,140 320,817
Use Of Money And Property
Interest Revenues - 220,433 - - - -
Rents - 2,000 - 6,000 6,000 6,000
Miscellaneous
Misc Merchandise 22 12 22 - - -
Other Financial Sources
Interfund Loans 678,096 882,222 - - - -
Sale Of Assets - 804,380 - - - -
Transfer-In from Employee Benefits 7,515,304 8,846,298 8,705,258 8,768,255 9,531,381 10,278,964
Total Revenues & Other Financing Sources 16,889,867$ 19,705,129$ 20,108,597$ 14,318,546$ 12,738,656$ 13,544,342$
Expenditures:
Personnel 1,836 - - - - -
Services 590,895 624,276 162,100 107,775 107,781 107,787
Supplies - 7,746 - 8,056 8,217 8,381
Capital Outlay 6,275 810 - - - -
General Fund Contingency - - 288,690 367,000 357,000 367,000
Sub-Total Expenditures 599,006 632,832 450,790 482,831 472,998 483,168
Transfers Out:
Capital Project Fund 2,081,108 952,341 30,128,942 2,675,000 275,000 275,000
General Levy 293,960 270,912 209,729 190,470 196,742 202,742
Misc Transfers Out: Transit Levy to Transit 41,185 77,387 2,803,317 2,869,291 2,926,275 2,984,378
Interfund Loans - 678,096 1,954,436 - - -
Emergency Levy 4,997 - - - - -
Sub-Total Transfers Out 2,421,250 1,978,736 35,096,424 5,734,761 3,398,017 3,462,120
Total Expenditures & Transfers Out 3,020,256$ 2,611,568$ 35,547,214$ 6,217,592$ 3,871,015$ 3,945,288$
Activity Summary
223
ACCOUNTING
The Accounting and Reporting Division provides processing and reporting of all financial
transactions for the City of Iowa City. The division also provides financial controls for
departments to help ensure proper stewardship of public funds. Accounting provides services
that support management decisions through timely and accurate processing and reporting of
payroll, accounts payable, accounts receivable, and cash transactions.
The division processes payments for goods and services and pays all vendors timely and
accurately, taking advantage of any discounts offered, monitors the City’s debt and ensures
accurate and timely principal and interest payments, and processes and distributes payroll for
all City employees accurately and timely. Accounting f iles quarterly and annual payroll tax
returns, receives unqualified opinions on the City’s annual audited financial statements and
compliance with requirements described in OMB Circular A-133, and prepares a
Comprehensive Annual Financial Report in conformance with GAAP that meets the
requirements of the GFOA excellence in financial reporting program. The division also requests
funds for City programs funded by Federal and State grants on a monthly basis and monitors
these funds to ensure compliance with applicable laws and guidelines.
Recent Accomplishments:
• The City’s Comprehensive Annual Financial Report
(CAFR) for FY2011 earned the Government Finance
Officers Association (GFOA) Certificate of Achievement
for Excellence in Financial Reporting for the 27th
consecutive year. The Certificate is the highest form of
recognition for excellence in state and local financial
reporting.
Upcoming Challenges:
• Implementation of the
City’s new ERP
software
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 8.00 8.00 8.00
224
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: A Strong and Sustainable Financial Foundation
Department Goal: Accurate and timely financial reporting
Department Objective: Earn the GFOA Certificate of Achievement for Excellence in
Financial Reporting
Performance Measures:
CAFR Certificate
Goal FY11 Actual FY12 Target FY13 Target
Yes Yes Yes Yes
225
City of Iowa City
Activity: Accounting (310200)Fund: General (1000)
Division: Accounting (310200)Department: Finance
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 681,715$ 746,173$ 782,645$ 834,140$ 856,011$ 876,009$
Use Of Money And Property
Interest Revenues - 26 - - - -
Intergovernmental
Local 28E Agreements 560 - - - - -
Miscellaneous
Intra-City Charges 728 375 757 375 375 375
Other Misc Revenue 3,954 4,519 59,884 4,517 4,517 4,517
Printed Materials 2 2 - - - -
Special Assessments 3,322 1,740 - - - -
Total Revenues & Other Financing Sources 690,281$ 752,835$ 843,286$ 839,032$ 860,903$ 880,901$
Expenditures:
Personnel 522,849 580,294 663,943 680,325 700,267 718,298
Services 163,891 169,453 175,521 155,496 157,360 159,262
Supplies 3,541 3,088 3,822 3,211 3,276 3,341
Total Expenditures & Transfers Out 690,281$ 752,835$ 843,286$ 839,032$ 860,903$ 880,901$
Personnel Services - FTE 2012 2013 2014
Account Clerk - Acctng 1.00 1.00 1.00
Accountant - Payroll 1.00 1.00 1.00
Assistant Controller 1.00 1.00 1.00
Controller 1.00 1.00 1.00
Grant Accountant 1.00 1.00 1.00
Internal Auditor 1.00 1.00 1.00
Sr Accountant - Accounting 1.00 1.00 1.00
Sr Accounts Payable Clerk 1.00 1.00 1.00
Total Personnel 8.00 8.00 8.00
Activity Summary
226
PURCHASING
The Purchasing Division provides quality service to City departments, protects the City’s legal
interests, and acts responsibly on behalf of the public by maintaining the integrity of the City’s
procurement system through the encouragement of open competition and the impartial and fair
treatment of vendors.
The Purchasing Division provides services to internal clients/staff and the general public in the
following areas:
• Develops and issues solicitations for the City’s procurement requirements for
commodities and services – including Request for Bids, Request for Proposals, and
Request for Quotes.
• Administers contracts for commodity and services.
• Assists with the procurement of office furniture, equipment, and supplies.
• Assists with the transfer and sale of City’s Surplus Equipment, Vehicles, etc. -
Participation in the State of Iowa Surplus Agreement for the sale of surplus equipment.
• Administers City Procurement Card Program – Includes issuing cards, training internal
clients, answering procurement card questions, and assisting with problem resolution.
• Sorts and distributes incoming mail for the City’s departments and divisions.
HIGHLIGHTS
• A new purchasing policy was developed by staff and adopted by Council during FY2012
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 4.00 3.94 3.44
227
City of Iowa City
Activity: Purchasing (310300)Fund: General (1000)
Division: Purchasing (310300)Department: Finance
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 317,365$ 318,315$ 345,940$ 297,984$ 305,645$ 313,502$
Miscellaneous
Other Misc Revenue 4,087 5,523 4,087 5,523 5,523 5,523
Sale Of Assets - 24 - - - -
Total Revenues & Other Financing Sources 321,452$ 323,862$ 350,027$ 303,507$ 311,168$ 319,025$
Expenditures:
Personnel 304,282 304,374 327,310 283,639 291,180 298,914
Services 16,496 18,556 21,988 18,899 19,000 19,103
Supplies 674 932 729 969 988 1,008
Total Expenditures & Transfers Out 321,452$ 323,862$ 350,027$ 303,507$ 311,168$ 319,025$
Personnel Services - FTE 2012 2013 2014
Buyer I - Purchasing 1.00 1.00 0.94
Buyer II 1.00 1.00 1.00
Purchasing Agent 1.00 1.00 1.00
Purchasing Clerk 1.00 0.94 0.50
Total Personnel 4.00 3.94 3.44
Activity Summary
228
REVENUE
The Revenue Division is responsible for the customer service, billing, and collection procedures
for 25,500 City of Iowa City utility accounts and 200 Landfill accounts. The division also records
and reconciles all City receipts and banking activity.
The division strives to provide excellent customer service and timely and accurate billings to
City and Iowa City utility and landfill customers, minimize revenue written off as uncollectible,
and accurately record all customer receipts.
Staffing:
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: Coordinated Communication & Customer Service Orientation
Department Goal: Improve customer service through expanded payment/service
request options
Department Objective: Increase the number of transactions conducted online
Performance Measures:
Web Start/Stop Service
Payment Method
FY2012 FY2013 FY2014 Adopted
Total FTE’s 7.88 7.88 7.88
FY11 Actual FY12 Actual % Change
Customer Transactions 3,801 4,242 11.60%
FY11 Actual FY12 Actual % Change
Register Transactions 303,038 298,262 (7.05%)
Web Transactions 74,889 83,811 11.91%
Web % of Total 24.71% 28.10% 13.71%
229
City of Iowa City
Activity: Revenue (310400)Fund: General (1000)
Division: Revenue (310400)Department: Finance
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
General Revenues Subsidy 921,599$ 945,503$ 986,605$ 934,270$ 944,519$ 961,723$
Charges For Fees And Services
Water Charges 7,240 6,680 7,240 6,680 6,680 6,680
Miscellaneous
Misc Merchandise 395 340 - - - -
Other Misc Revenue (3,660) 493 959 364 364 364
Other Financial Sources
Sale Of Assets - 356 - - - -
Total Revenues & Other Financing Sources 925,574$ 953,372$ 994,804$ 941,314$ 951,563$ 968,767$
Expenditures:
Personnel 550,144 589,509 586,350 587,700 599,913 612,512
Services 369,140 353,951 402,351 349,010 346,954 351,465
Supplies 6,290 4,616 6,103 4,604 4,696 4,790
Capital Outlay - 5,296 - - - -
Total Expenditures & Transfers Out 925,574$ 953,372$ 994,804$ 941,314$ 951,563$ 968,767$
Personnel Services - FTE 2012 2013 2014
Cashier - Revenue 1.38 1.38 1.38
Customer Service Rep - Revenue 5.00 5.00 5.00
Revenue & Risk Manager 0.50 0.50 0.50
Sr Accountant - Revenue 1.00 1.00 1.00
Total Personnel 7.88 7.88 7.88
Activity Summary
230
GOVERNMENTAL ACTIVITIES
SPECIAL REVENUE FUNDS
Community Development Block Grant
H.O.M.E. Program
Road Use Tax
Street System Maintenance
Other Shared Revenue
Energy Efficiency & Conservation
Block Block Grant
UniverCity Neighborhood Partnerships
Metropolitan Planning Organization of
Johnson County (MPO)
Employee Benefits
Peninsula Apartments
Tax Increment Financing (TIF) Districts
General Rehabilitation & Improvement
Program (GRIP)
Downtown Self Supporting Municipal
Improvement District (SSMID)
F
Y
2
0
1
4
COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND
Community Development Block Grant (CDBG) funds are provided to the City of Iowa
City on an annual basis from the U.S. Department of Housing and Urban Development.
CDBG funds are used throughout the community to address the needs of lower income
citizens. CDBG funds may be used for a variety of activities (e.g. public services, public
facilities, housing, economic development, fair housing, and job training).
The CDBG fund has a budgeted ending cash balance of $122,495 in fiscal year 2014
versus an estimated ending cash balance of ($218,675) in fiscal year 2013. The
increase is related to the timing of grant revenues.
Revenue:
88% of revenue comes from Federal
grants, with most of the remainder from
loan repayments.
Expenditures:
FY14 adopted expenditures represent a
34.9% decline. Most of the reduction
represents a decrease in services.
1%
88%
0%
11%
FY14 Estimated - $1,192,499
Interest Revenue
Federal Grants
Misc
Loan Repayment
27%
73%
0%
FY14 Adopted - $851,329
Personnel
Services
Supplies
233
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 (220)$ 1,883,213$ 386,694$ (218,675)$ 122,495$ 422,556$
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 835 8,733 835 8,733 8,733 8,733
Intergovernmental
Federal Intergovernmental Revenue 652,809 98,638 605,000 1,045,000 1,045,000 1,045,000
Miscellaneous
Other Misc Revenue 2,338 2,773 2,338 2,766 2,766 2,766
Other Financial Sources
Loans 2,094,900 798,998 95,000 136,000 102,000 -
Total Revenues & Other Financing Sources 2,750,882$ 909,142$ 703,173$ 1,192,499$ 1,158,499$ 1,056,499$
Expenditures:
CDBG & CDBG Rehab 867,449 2,405,661 1,308,542 851,329 858,438 864,173
Total Expenditures & Transfers Out 867,449$ 2,405,661$ 1,308,542$ 851,329$ 858,438$ 864,173$
Cash Balance, June 30 1,883,213$ 386,694$ (218,675)$ 122,495$ 422,556$ 614,882$
Restricted / Committed /Assigned
Unassigned Balance 1,883,213$ 386,694$ (218,675)$ 122,495$ 422,556$ 614,882$
% of Expenditures 217%16%-17%14%49%71%
CDBG & CDBG Rehab (2100)
Fund Summary
234
CDBG OPERATIONS
The mission of Community Development Block Grant operations is to develop viable urban
communities by providing decent housing, a suitable living environment, and economic
opportunities, principally for persons of low and moderate incomes.
As part of the Department of Planning and Community Development, the Community
Development office is responsible for administering and coordinating activities relating to
federal, state, and local community development programs. This includes Community
Development Block Grant (CDBG) programs. CDBG funds are used to acquire property,
construct new buildings, rehabilitate existing buildings and owner-occupied homes, operate
service agencies, and encourage micro-enterprise development. Community Development staff
coordinate with local service agencies, small businesses, and lenders in the administration of
these programs.
The City created a citizen advisory group, the Housing and Community Development
Commission (HCDC), in 1995, to assess Iowa City’s community development needs for
housing, jobs and services for low and moderate income residents, and to promote public and
private efforts to meet such needs. HCDC leads the CDBG/HOME allocation process to
determine what projects will be awarded funds based on priorities established in CITY STEPS,
Iowa City’s Consolidated Plan for Housing, Jobs and Services for Low‐Income Residents.
HIGHLIGHTS
Over $32 million in CDBG funds have been invested in Iowa City since 1974
In FY12, programs leveraged $896,263 in private and public funds
In FY12, programs assisted 1,995 persons who are homeless with support services and
shelter upgrades
Provided operational funding to non-profits that assisted 10,849 persons during fiscal
year 2012
FY13 projects are identified in the FY13 Annual Action Plan at www.icgov.org/actionplan.
The CDBG and HOME allocation process, including the public input process can be found in the
City’s Citizen Participation Plan.
Textures Salon (left) is a past recipient of CDBG micro-
enterprise funding. FY12 CDBG Economic Development
low-interest loans were approved for:
Trumpet Blossom Café, Molly’s Cupcakes, and IBlitz
Boxing & Fitness Club. Combined, these businesses
are expected to create or retain 16 full-time equivalent
positions.
235
Recent Accomplishments
Economic Development Fund –
Reviewed seven applications; funded
three businesses that expect to create
16.0 FTEs. Staff continued to market the
fund to the community and local lenders
Rehabilitated 23 owner occupied homes
Constructed and sold three homes to
income eligible homebuyers
Completed improvements to nine non-
profits facilities. The mission of these
agencies includes assisting those with
disabilities, the youth, with substance
abuse problems, those in crisis and
those in need of health services.
Upcoming Challenges:
Continue to provide housing, jobs
and services to low-moderate
income residents despite decreasing
CDBG and HOME funding.
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 2.63 2.63 2.48
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: Economic and Community Development
Department Goal: Allocate grant and City funds to serve the needs of low-to-
moderate income residents in the following areas: housing,
homelessness, and community and economic development
Department Objective: Create/enhance suitable living environments, provide decent
housing, and create economic development opportunities
Performance Measures:
CDBG Funds Only FY11 FY12 FY13 (Est)
Funds Spent $865,109 $2,402,893 $1,248,131
Local, State & Other Funds Leveraged $3,688,070 $896,263 $981,268
Housing Units Assisted 28 26 21
Public Facilities Assisted 5 10 6
Persons Receiving Services 2,882 11,478 420
Businesses Assisted in Creating Low-
Moderate Income Jobs 2 2 2
236
City of Iowa City
Activity: Community Development Block Grant (610300)Fund: CDBG & CDBG Rehab (2100)
Division: Community Development Department: Planning & Community Dvlpmnt
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 835 8,733 835 8,733 8,733 8,733
Intergovernmental
Federal Intergovernmental Revenue 652,809 98,638 605,000 1,045,000 1,045,000 1,045,000
Miscellaneous
Other Misc Revenue 2,338 2,773 2,338 2,766 2,766 2,766
Other Financial Sources
Loans 2,094,900 798,998 95,000 136,000 102,000 -
Total Revenues & Other Financing Sources 2,750,882$ 909,142$ 703,173$ 1,192,499$ 1,158,499$ 1,056,499$
Expenditures:
Personnel 183,237 193,086 228,695 227,592 234,144 239,301
Services 681,375 2,210,203 1,078,463 619,186 619,652 620,137
Supplies 1,287 722 1,384 4,551 4,642 4,735
Capital Outlay 1,550 1,650 - - - -
Total Expenditures & Transfers Out 867,449$ 2,405,661$ 1,308,542$ 851,329$ 858,438$ 864,173$
Personnel Services - FTE 2012 2013 2014
Administrative Secretary 0.25 0.25 0.25
Associate Planner 0.45 0.25 0.20
Community Development Coord 0.45 0.40 0.50
Housing Rehab Specialist 1.20 1.20 1.00
Program Asst - Comm Development 0.53 0.53 0.53
Total Personnel 2.88 2.63 2.48
Activity Summary
237
HOME PROGRAM FUND
The HOME Program Fund accounts for HOME Investment Partnerships program
(HOME) funds that are provided to the City on an annual basis from the U.S.
Department of Housing and Urban Development.
Budgeted cash balance at the end of fiscal year 2014 is $182,414 which is a 110.8%
increase from the fiscal year 2013 estimate. This is primarily due to a reduction in
program expenditures.
Revenue:
82% of HOME revenue is from Federal
grants with most of the remainder from
loan repayments.
Expenditures:
FY14 proposed expenditures represent
a 14.3% decrease from FY13 estimated
expenditures.
82%
4% 14%
FY14 Estimated - $700,000
Federal Grants
Interest
Loan Repayment
9%
91%
0%
FY14 Adopted - $604,132
Personnel
Services
Supplies
238
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 (3,396)$ 44,783$ (4,358)$ 86,546$ 182,414$ 276,100$
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 19 22,721 19 25,000 25,000 25,000
Intergovernmental
Fed Intergovnt Rev 862,299 688,241 685,874 575,000 575,000 575,000
Other Financial Sources
Loans 210,929 104,696 110,000 100,000 100,000 100,000
Total Revenues & Other Financing Sources 1,073,247$ 815,658$ 795,893$ 700,000$ 700,000$ 700,000$
Expenditures:
HOME Program 944,754 827,052 704,989 604,132 606,314 607,961
Sub-Total Expenditures 944,754$ 827,052$ 704,989$ 604,132$ 606,314$ 607,961$
Transfers Out:
Misc Transfers Out 80,314 37,747 - - - -
Sub-Total Transfers Out 80,314 37,747 - - - -
Total Expenditures & Transfers Out 1,025,068$ 864,799$ 704,989$ 604,132$ 606,314$ 607,961$
Cash Balance, June 30 44,783$ (4,358)$ 86,546$ 182,414$ 276,100$ 368,139$
Restricted / Committed /Assigned
Unassigned Balance 44,783$ (4,358)$ 86,546$ 182,414$ 276,100$ 368,139$
% of Expenditures 4%-1%12%30%46%61%
HOME Program (2110)
Fund Summary
239
HOME PROGRAM OPERATIONS
The mission of the HOME Investment Partnership program is to provide safe, decent, affordable
housing.
HOME Investment Partnerships program (HOME) funds are provided to the City of Iowa City on
an annual basis from the U.S. Department of Housing and Urban Development. HOME funds
are used throughout the community to address the housing needs of lower income citizens. This
is accomplished through:
Acquisition of land and buildings
Rehabilitation of existing housing
Tenant-based rental assistance
New construction of owner-occupied and rental housing
HIGHLIGHTS
Over $10 million in HOME funds invested in Iowa City since 1994
In FY12, the program leveraged $3,184,232 in private and public funds
The program also provided down payment assistance to 20 households, tenant based
rental assistance to 21 families, and operational funds to a nonprofit organization to
support affordable housing activities in fiscal year 2012
FY13 projects are identified in the FY13 Annual Action Plan at www.icgov.org/actionplan.
The CDBG and HOME allocation process, including the public input process can be found in the
City’s Citizen Participation Plan.
Recent Accomplishments:
Comprehensive rehabilitation
completed for three owner occupied
homes
Constructed and sold three homes
to income eligible homebuyers
Upcoming Challenges:
Securing funds to provide affordable,
decent housing in a high land cost
community despite decreasing
CDBG and HOME funding
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 0.95 0.70 0.50
240
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: Neighborhood Stabilization
Department Goal: Allocate grant and City funds to provide safe, decent, affordable
housing for low-moderate income residents.
Department Objective: Create/enhance suitable living environments and provide decent,
affordable housing opportunities.
Performance Measure:
HOME Funds Only FY11 FY12 FY13 (Est)
Funds Spent $1,025,067 $864,797 $546,191
Local, State & Other
Funds Leveraged $6,597,045 $3,184,232 $649,647
Housing Units Assisted 47 47 31
BEFORE AFTER
Owner-occupied Housing
Rehabilitation
241
City of Iowa City
Activity: HOME (610400)Fund: HOME Program (2110)
Division: Community Development Department: Planning & Community Dvlpmnt
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 19 22,721 19 25,000 25,000 25,000
Intergovernmental
Fed Intergovnt Rev 862,299 688,241 685,874 575,000 575,000 575,000
Other Financial Sources
Loans 210,929 104,696 110,000 100,000 100,000 100,000
Total Revenues & Other Financing Sources 1,073,247$ 815,658$ 795,893$ 700,000$ 700,000$ 700,000$
Expenditures:
Personnel 65,385 89,092 78,483 52,452 54,303 55,604
Services 879,369 737,960 626,506 549,780 550,073 550,380
Supplies - - - 1,900 1,938 1,977
Sub-Total Expenditures 944,754$ 827,052$ 704,989$ 604,132$ 606,314$ 607,961$
Transfers Out:
Misc Transfers Out 80,314 37,747 - - - -
Sub-Total Transfers Out 80,314 37,747 - - - -
Total Expenditures & Transfers Out 1,025,068$ 864,799$ 704,989$ 604,132$ 606,314$ 607,961$
Personnel Services - FTE 2012 2013 2014
Associate Planner 0.50 0.25 0.30
Community Development Coord 0.45 0.45 0.20
Total Personnel 0.95 0.70 0.50
Activity Summary
242
ROAD USE TAX FUND
The Road Use Tax fund accounts for revenue sharing from state taxes related to transportation
(road use taxes). Road use taxes include gasoline taxes, weight taxes, and license fees
collected through a state and deposited into the Iowa Road Use Tax Fund (RUTF). After some
off-the-top diversions, receipts into the RUTF are distributed according to a formula of 47.5
percent for the state primary road system, 24.5 percent for secondary county roads, 8 percent
for farm-to-market county roads, and 20 percent for city streets.
In 2008, an additional source of state revenue was established through legislation creating a
separate “TIME-21” funding stream. This revenue is dedicated primarily to maintenance and
construction of certain primary highways in the state (60 percent), but also of secondary roads
(20 percent) and municipal streets (20 percent). The new revenue stream was created by
changing certain vehicle registration fees and schedules and by increasing trailer and title fees.
The road use tax funds are allocated to cities on a per capita basis. The population counts used
for distribution are based on the U.S. Census Bureau figures, which are updated every ten
years. The 2010 census was finalized in the summer of 2011 and resulted in an increase in the
City’s population from 62,220 in 2000 to 67,862 in 2010. This result caused the City’s road use
revenues to take a step-up during fiscal year 2012.
The city use of these funds is restricted for street and storm sewer maintenance, repair, and
construction. This includes engineering, street lighting, streets signs and signals, snow
removal, street cleaning, right-of-way maintenance, and related activities.
Road Use Tax Fund cash balance on June 30, 2012 was $1.6 million, an increase of 255% over
the FY2011 year-end balance. FY13 projected cash balance is a 9.6% decrease compared to
FY12; FY14 projected cash balance represents a 32% increase over FY13.
FY12 fund balance increase
reflects the growth in the
City’s share of the road use
revenues as well as a change
in how some capital projects
are funded. Several projects
formerly funded through RUT
revenue have been funded
through other sources. FY12
Cash balance is 28% of FY12
expenditures.
*FY13 and FY14 figures are estimates.
FY10 FY11 FY12 FY13*FY14*
Cash Balance $1,202,777 $459,894 $1,632,521 $1,476,219 $1,957,306
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
Unassigned Cash Balance
243
Revenue:
The Road Use Tax fund revenue consists of
state shared road use tax revenues,
transfers in from the City’s employee
benefits fund, and other miscellaneous
revenues.
In FY14, Iowa City road use tax revenue is
projected to be over $6.5 million, a 2.66%
increase over the FY13 estimated revenue.
The FY13 estimate is a 1.05% decrease
from FY12 revenue.
Expenditures:
FY14 budgeted expenditures excluding
transfers out are a 3.9% decrease from the
FY13 estimated expenditures. This is
primarily due to reductions supply and
capital outlay budgets.
93%
6% 1%
FY14 Estimated - $7,013,793
Road Use Tax
Employee Benefits
Levy
Misc
48%
32%
16%
4%
FY14 Adopted - $5,669,459
Personnel
Services
Supplies
Capital Outlay
244
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 1,202,790$ 459,894$ 1,632,521$ 1,476,219$ 1,957,306$ 2,521,079$
Revenues & Other Financing Sources:
Intergovernmental
Other State Grants 12,595 - - - - -
Road Use Tax 5,890,842 6,447,020 6,379,028 6,548,683 6,650,476 6,752,269
Charges For Fees And Services
Building & Devlpmt 28,846 19,489 28,846 30,000 30,000 30,000
Miscellaneous
Misc Merchandise 1,432 2,188 1,432 2,188 2,188 2,188
Other Misc Revenue 27,073 34,816 2,144 27,445 27,445 27,445
Other Financial Sources
Sale Of Assets 3,804 - - - - -
Trans-Govt Activities 398,954 416,369 425,659 405,477 414,765 424,083
Total Revenues & Other Financing Sources 6,363,546$ 6,919,882$ 6,837,109$ 7,013,793$ 7,124,874$ 7,235,985$
Expenditures:
Road Use Tax Administration 2,214 2,489 77,214 77,489 77,489 2,489
Sidewalk Inspection 61,217 35,474 83,831 82,712 82,809 82,907
Traffic Engineering 1,603,738 1,570,987 1,556,048 1,532,486 1,557,319 1,582,684
Streets System Maintenance 3,882,476 3,607,748 4,182,700 3,976,772 3,970,884 4,045,331
Sub-Total Expenditures 5,549,645$ 5,216,698$ 5,899,793$ 5,669,459$ 5,688,501$ 5,713,411$
Transfers Out:
Capital Project Fund 1,318,824 222,785 805,479 565,000 565,000 1,065,000
Misc Transfers Out 237,973 307,772 288,139 298,247 307,600 316,000
Sub-Total Transfers Out 1,556,797 530,557 1,093,618 863,247 872,600 1,381,000
Total Expenditures & Transfers Out 7,106,442$ 5,747,255$ 6,993,411$ 6,532,706$ 6,561,101$ 7,094,411$
Cash Balance, June 30 459,894$ 1,632,521$ 1,476,219$ 1,957,306$ 2,521,079$ 2,662,653$
Restricted / Committed /Assigned
Unassigned Balance 459,894$ 1,632,521$ 1,476,219$ 1,957,306$ 2,521,079$ 2,662,653$
% of Expenditures 6%28%21%30%38%38%
Road Use Tax (2200)
Fund Summary
245
STREETS DIVISION (RUTF) OPERATIONS
The mission of the Streets Division is to provide a high quality driving surface on city streets and
bridges during all seasons of the year, and to maintain and optimize traffic control to
accommodate efficient and safe traffic movement.
The division’s budget is organized into four activities: Road Use Tax Administration, Traffic
Engineering, Streets System Maintenance, and Sidewalk Inspection. The Road Use Tax Fund
accounts for the activity of the Streets Division.
Road Use Tax Administration
Road Use Tax Administration accounts for Road Use Tax receipts, receipt of the Streets
Division’s portion of the Employee Benefits Levy, and costs associated with an annual
audit and loss reserve payment.
Sidewalk Inspection
Iowa City is divided into ten geographical areas for sidewalk inspection. Each year, the
sidewalks in one of those ten areas are thoroughly inspected in accordance with the
criteria established by the City Engineer to determine if sidewalk repairs are necessary.
Traffic Engineering
Traffic Engineering staff coordinate and maintain traffic signals and signage, traffic and
pedestrian signs, traffic, bicycle, and pedestrian street painting, street lighting and poles.
Streets System Maintenance
Street crews provide maintenance and repair of the City’s concrete, asphalt, and brick
streets, provide maintenance and repair to culverts, catch basins, and other City right of
way property, street sweeping, leaf vacuuming, and snow plowing.
HIGHLIGHTS
The Leaf Vacuum Program serves all Iowa City residences and businesses that are
adjacent to public streets.
Streets in the downtown area are swept every Thursday evening into Friday morning during
spring, summer, and fall seasons.
City alleys in the downtown area are swept every Monday morning during spring, summer,
and fall seasons.
Response time to the majority of potholes reported during regular business hours is no more
than two hours.
The Streets Division was able to assist with clearing debris and tree growth from bridges
and box culverts throughout the City.
246
Recent Accomplishments:
Successful completion of approximately
70% of the required retroreflectivity
standards throughout Iowa City
Traffic Engineering staff have successfully
completed additional signal interconnect
locations
The Streets Division has acquired a third
street sweeper for seasonal use
Due to excellent weather conditions this
past construction season, considerable
progress was made on the street
repair/rehabilitation list
Assisted with Stormwater Management
projects
Upcoming Challenges:
Limited road use tax revenues
inhibit our ability to perform
adequate preventive maintenance
This deferred maintenance will
result in poorer pavement quality
and increased demand for patching
and temporary repairs
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 29.65 29.65 29.65
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: Coordinated Communication & Customer Service Orientation
Department Goal: Complete Retroreflectivity Standards
Department Objective: Continue sign replacements – complete within 3 years
Performance Measure:
Signs replaced
FY10 FY11 FY12 FY13
Estimated FY14 Target
2,904 3,191 5,257 5,240 5,000
247
Strategic Plan Goal: Coordinated Communication & Customer Service Orientation
Department Goal: Provide Leaf Removal to Residents and Businesses
Department Objective: Continue leaf vacuum program
Performance Measures:
Leaf pickup loads
Strategic Plan Goal: Economic and Community Development
Department Goal: Provide Street Maintenance and Repairs
Department Objective: Efficiently maintain and repair public streets
Performance Measures:
Input measure: Materials used
Workload measures
FY12 FY13 Estimated
Potholes Patched 3,500 3,000
Street Panels –
Removal/Replacement 160 200
FY12 FY13 Estimated
672 loads 663 loads
FY08 FY09 FY10 FY11 FY12 5 Year
Average
Concrete
(yards) 946.50 279.00 1,139.75 1,336.25 1,781.50 1,096.60
Asphalt
(Tons) 518.24 533.57 700.43 450.68 402.37 521.06
248
City of Iowa City
Activity: Road Use Tax Administration (710310)Fund: Road Use Tax (2200)
Division: Streets (RUTF)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Intergovernmental
Road Use Tax 5,890,842 6,447,020 6,379,028 6,548,683 6,650,476 6,752,269
Other Financial Sources
Trans-Govt Activities 398,954 416,369 425,659 405,477 414,765 424,083
Total Revenues & Other Financing Sources 6,289,796$ 6,863,389$ 6,804,687$ 6,954,160$ 7,065,241$ 7,176,352$
Expenditures:
Services 2,214 2,489 77,214 77,489 77,489 2,489
Sub-Total Expenditures 2,214$ 2,489$ 77,214$ 77,489$ 77,489$ 2,489$
Transfers Out:
Misc Transfers Out 237,973 307,772 288,139 298,247 307,600 316,000
Sub-Total Transfers Out 237,973 307,772 288,139 298,247 307,600 316,000
Total Expenditures & Transfers Out 240,187$ 310,261$ 365,353$ 375,736$ 385,089$ 318,489$
Activity: Sidewalk Inspection (710220)Fund: Road Use Tax (2200)
Division: Streets (RUTF)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Charges For Fees And Services
Building & Devlpmt 28,846 19,489 28,846 30,000 30,000 30,000
Total Revenues & Other Financing Sources 28,846$ 19,489$ 28,846$ 30,000$ 30,000$ 30,000$
Expenditures:
Personnel 6,246 12,328 15,941 16,263 16,263 16,263
Services 4,985 4,878 5,615 6,234 6,327 6,421
Supplies 32 207 775 215 219 223
Capital Outlay 49,954 18,061 61,500 60,000 60,000 60,000
Total Expenditures & Transfers Out 61,217$ 35,474$ 83,831$ 82,712$ 82,809$ 82,907$
Capital Outlay 2013 2014
Sidewalk And R.O.W. Repairs 61,500 60,000
Total Capital Outlay 61,500 60,000
Activity Summary
Activity Summary
249
City of Iowa City
Activity: Traffic Engineering (710320)Fund: Road Use Tax (2200)
Division: Streets (RUTF)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Intergovernmental
Other State Grants 12,595 - - - - -
Miscellaneous
Misc Merchandise 289 1,591 289 1,591 1,591 1,591
Other Misc Revenue 24,712 6,732 700 1,561 1,561 1,561
Total Revenues & Other Financing Sources 37,596$ 8,323$ 989$ 3,152$ 3,152$ 3,152$
Expenditures:
Personnel 520,830 587,673 414,755 423,361 431,248 439,327
Services 552,513 566,814 575,586 597,899 608,620 619,556
Supplies 371,326 282,248 400,707 411,226 417,451 423,801
Capital Outlay 159,069 134,252 165,000 100,000 100,000 100,000
Sub-Total Expenditures 1,603,738$ 1,570,987$ 1,556,048$ 1,532,486$ 1,557,319$ 1,582,684$
Transfers Out:
Capital Project Fund 163 9,699 50,301 30,000 30,000 30,000
Sub-Total Transfers Out 163 9,699 50,301 30,000 30,000 30,000
Total Expenditures & Transfers Out 1,603,901$ 1,580,686$ 1,606,349$ 1,562,486$ 1,587,319$ 1,612,684$
Personnel Services - FTE 2012 2013 2014
Asst Supt Streets/Solid Waste 0.50 0.50 0.50
Electrician - Traffic Eng 2.00 2.00 2.00
Electronics Tech/Traffic Eng 1.00 1.00 1.00
Sr Clerk/Typist - Streets 0.50 0.50 0.50
Supt Streets/Solid Waste 0.15 0.15 0.15
Total Personnel 4.15 4.15 4.15
Capital Outlay 2013 2014
Painting Equipment - 100,000
UPS Sys, Processors, Cameras, Etc. 165,000 -
Total Capital Outlay 165,000 100,000
Activity Summary
250
City of Iowa City
Activity: Streets System Maintenance (710330)Fund: Road Use Tax (2200)
Division: Streets (RUTF)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Miscellaneous
Misc Merchandise 1,143 597 1,143 597 597 597
Other Misc Revenue 2,361 28,084 1,444 25,884 25,884 25,884
Other Financial Sources
Sale Of Assets 3,804 - - - - -
Total Revenues & Other Financing Sources 7,308$ 28,681$ 2,587$ 26,481$ 26,481$ 26,481$
Expenditures:
Personnel 2,090,950 2,081,054 2,309,031 2,291,651 2,342,837 2,393,444
Services 1,126,130 1,032,481 1,182,581 1,131,113 1,069,318 1,082,783
Supplies 600,411 489,075 648,403 508,558 518,729 529,104
Capital Outlay 64,985 5,138 42,685 45,450 40,000 40,000
Total Expenditures & Transfers Out 3,882,476$ 3,607,748$ 4,182,700$ 3,976,772$ 3,970,884$ 4,045,331$
Personnel Services - FTE 2012 2013 2014
Asst Supt Streets/Solid Waste 0.50 0.50 0.50
M. W. II - Signs 1.00 1.00 1.00
M.W. I - Streets 6.00 6.00 6.00
M.W. II - Streets 7.00 7.00 7.00
M.W. III - Streets 7.00 7.00 7.00
Mw III - Lead Sweeper Operator 1.00 1.00 1.00
Sr Clerk/Typist - Streets 0.50 0.50 0.50
Sr M.W. - Streets 2.00 2.00 2.00
Supt Streets/Solid Waste 0.50 0.50 0.50
Total Personnel 25.50 25.50 25.50
Capital Outlay 2013 2014
Building Improvement 2,685 -
Arrow Board - 5,450
Crack Seal Program 40,000 40,000
Total Capital Outlay 42,685 45,450
Activity Summary
251
OTHER SHARED REVENUE FUND
This fund accounts for federal and state disaster and stimulus grants, including Jumpstart Iowa,
Hazard Mitigation Grant Project (HMGP) Buyout, and Supplemental Community Development
Block Grants (CDBG). Individual programs provide public assistance for business and
residential flood recovery efforts, the acquisition and removal of properties within the flood plain,
down payment assistance for owner-occupied affordable housing to replace the tax base lost
from the buyout. Infrastructure projects related to flood protection include levees, water well
head protection, and bridge and roadway elevation. The City of Iowa City’s role in the majority
of grant programs is to manage pass-through grants and distribute them to Iowa City
businesses and residents affected by the flood.
Assistance Summary:
Buyout: 93 residential properties were acquired in the Park View Terrace and Taft
Speedway neighborhoods with disaster recovery buyout grants. The HMGP Buyout has
been closed out, and the CDBG Buyout will be closed out in 2013. Approximately $22
million in grant funds have been expended for property acquisition, demolition and
relocation.
Residential Rehabilitation: 106 households received assistance from state Jumpstart
and federal Jumpstart grants. Approximately $3.3 million in residential rehabilitation
assistance was distributed.
Business Assistance: 79 businesses were assisted with either Jumpstart Business funds
or Business Rental Assistance Program funds. Approximately $2.3 in business
assistance has been distributed.
Single Family New Construction: 103 owner-occupied affordable housing units have
been constructed and sold. The City expects to assist 38 additional properties through
this program. Approximately $4.4 million has been expended for down payment
assistance and an additional $1.6 million will be expended by the end of FY14.
Infrastructure: CDBG Public Infrastructure funding, management, and monitoring is
being provided for the Wastewater Treatment Facility relocation, Rocky Shore Lift
Station project, construction of the East Side Levee and West Side Levee projects, and
flood proofing protection of the water well heads at the Water Treatment Facility site.
Two temporary Associate Planners that were added after the 2008 flood to manage these flood
recovery programs.
252
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 (3,363,474)$ (874,354)$ (1,283,445)$ (1,673,608)$ (1,698,947)$ (1,698,947)$
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 214 - - - - -
Intergovernmental
Other State Grants 13,215,057 5,956,946 - 785,000 - -
Other Financial Sources
Misc Transfers In 83,324 1,475 - - - -
Total Revenues & Other Financing Sources 13,298,595$ 5,958,421$ -$ 785,000$ -$ -$
Expenditures:
Community Development Grants:
Hazard Mitigation Flood Buyout 447,720 661,283 2,298 - - -
Jumpstart Business Rental Assistance 55,142 167,080 290 60,000 - -
Non-Hazard Mitigation Grant Buyout 6,483,056 4,539,931 365,408 25,339 - -
Supplemental CDBG - Residential Project D 7,360 5,020 137 600,000 - -
Supplemental CDBG - Residential 3,803,577 994,198 22,030 125,000 - -
Sub-Total Expenditures 10,796,855$ 6,367,512$ 390,163$ 810,339$ -$ -$
Transfers Out:
Misc Transfers Out 12,620 - - - - -
Sub-Total Transfers Out 12,620 - - - - -
Total Expenditures & Transfers Out 10,809,475$ 6,367,512$ 390,163$ 810,339$ -$ -$
Cash Balance, June 30 (874,354)$ (1,283,445)$ (1,673,608)$ (1,698,947)$ (1,698,947)$ (1,698,947)$
Restricted / Committed /Assigned
Unassigned Balance (874,354)$ (1,283,445)$ (1,673,608)$ (1,698,947)$ (1,698,947)$ (1,698,947)$
% of Expenditures -8%-20%-429%-210%
Other Shared Revenue (2300)
Fund Summary
253
City of Iowa City
Activity: Community Development (610200)Fund: Other Shared Revenue (2300)
Division: Community Development (610200)Department: Planning & Community Dvlpmnt
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 214 - - - - -
Intergovernmental
Other State Grants 13,215,057 5,956,946 - 785,000 - -
Other Financial Sources
Misc Transfers In 83,324 1,475 - - - -
Total Revenues & Other Financing Sources 13,298,595$ 5,958,421$ -$ 785,000$ -$ -$
Expenditures:
Personnel 201,410 206,721 118,019 152,101 - -
Services 4,268,829 1,317,096 271,489 658,238 - -
Supplies 606 76 655 - - -
Capital Outlay 6,326,010 4,843,619 - - - -
Sub-Total Expenditures 10,796,855$ 6,367,512$ 390,163$ 810,339$ -$ -$
Transfers Out:
Misc Transfers Out 12,620 - - - - -
Sub-Total Transfers Out 12,620 - - - - -
Total Expenditures & Transfers Out 12,620$ -$ -$ -$ -$ -$
Personnel Services - FTE 2012 2013 2014
Associate Planner 1.60 1.60 1.62
Total Personnel 1.60 1.60 1.62
Activity Summary
254
ENERGY EFFICIENCY & CONSERVATION BLOCK GRANT FUND
The Energy Efficiency and Conservation Block Grant (EECBG) Program is a
federally-funded initiative intended to spur deployment of the cleanest, most
economical and reliable energy efficiency and conservation technologies across
the country by providing funds to state and local governments for the
development, promotion, implementation, and management of energy efficiency
and conservation projects and/or programs.
The City of Iowa City was awarded $692,300 in November, 2009, with an
expenditure deadline of November 2012. Funding is being used to retrofit 8
municipal buildings, advertise free residential energy audits, and employs one
intern to track municipal utility usage.
This fund has no budgeted activities in fiscal year 2014.
255
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 261,598$ (37,281)$ (33,138)$ (48,303)$ (48,303)$ (48,303)$
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues (756) - - - - -
Intergovernmental
Federal Intergovernmental Revenue (29,944) 406,169 12,000 - - -
Miscellaneous
Other Misc Revenue - 24,617 - - - -
Total Revenues & Other Financing Sources (30,700)$ 430,786$ 12,000$ -$ -$ -$
Expenditures:
Energy Eff Revolving Loan Fund 186 - 193 - - -
Environmental Coordinator 24,827 17,913 10,729 - - -
Municipal Energy Conservation 227,803 408,580 580 - - -
Public Aware Midam Audit Prog 15,363 150 15,663 - - -
Total Expenditures & Transfers Out 268,179$ 426,643$ 27,165$ -$ -$ -$
Cash Balance, June 30 (37,281)$ (33,138)$ (48,303)$ (48,303)$ (48,303)$ (48,303)$
Restricted / Committed /Assigned
Unassigned Balance (37,281)$ (33,138)$ (48,303)$ (48,303)$ (48,303)$ (48,303)$
% of Expenditures -14%-8%-178%
Energy Efficiency & Conservation Block Grant (2310)
Fund Summary
256
City of Iowa City
Activity: Energy Efficiency & Conserv. Block Grant (710450)Fund: Energy Eff & Cons Block Grant (2310)
Division: Public Works Administration Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues (756) - - - - -
Intergovernmental
Fed Intergovnt Rev (29,944) 406,169 12,000 - - -
Miscellaneous
Other Misc Revenue - 24,617 - - - -
Total Revenues & Other Financing Sources (30,700)$ 430,786$ 12,000$ -$ -$ -$
Expenditures:
Personnel 18,577 26,758 - - - -
Services 137,010 26,711 27,165 - - -
Supplies 2,800 61,488 - - - -
Capital Outlay 109,792 311,686 - - - -
Total Expenditures & Transfers Out 268,179$ 426,643$ 27,165$ -$ -$ -$
Activity Summary
257
UNIVERCITY NEIGHBORHOOD PARTNERSHIPS FUND
The UniverCity Neighborhood Partnership program is a collaboration between the City
and the University of Iowa. The program purchases rental homes in designated
neighborhoods, restores them to single-family homes, and then sells them to income-
qualifying families.
The property renovations are to be between $40,000 and $50,000, and the University
provides down payment assistance to University employees. Local lenders provide low-
interest loans for the purchase of properties. Homebuyers who are selected to purchase
one of the homes will pay the original acquisition price plus loan and carrying costs,
which may include interest for the time that the property is held in City ownership,
recording fee for construction loan mortgage, mowing and snow removal, utilities, real
estate taxes, and insurance. The cost of renovations will NOT be passed on to the
homebuyers so long as the homebuyers retain ownership of the property as their
primary residence for seven years. In addition, all homes must be maintained as owner-
occupied housing and affordable housing for twenty years.
The program began in fiscal year 2010 when the City initially received $1.25 million
through the State of Iowa I-JOBS program. The first ‘round’ of the UniverCity program
(using I-JOBS funds) renovated 26 homes. The program was moved to the General
Fund in fiscal year 2013 which included funds for four homes. The program is being
expanded in fiscal year 2014 with funds for 12 homes (including 2 funded through the
Housing Authority). The 2014 budget information for this program can be found in the
Community and Economic Development section of the General Fund.
258
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 48,948$ (138,789)$ (342,856)$ 550,721$ 550,721$ 550,721$
Revenues & Other Financing Sources:
Intergovernmental
Other State Grants 296,774 875,856 - - - -
Miscellaneous
Contrib & Donations 57,500 6,076 - - - -
Other Misc Revenue 20,985 5,535 - - - -
Other Financial Sources
Loans 1,795,500 1,395,405 - - - -
Sale Of Assets 682,170 2,255,519 750,000 - - -
Misc Transfers In 94,486 77,387 - - - -
Trans-Govt Activities - - 160,000 - - -
Total Revenues & Other Financing Sources 2,947,415$ 4,615,778$ 910,000$ -$ -$ -$
Expenditures:
Univercity Neighborhood Partnership 3,135,152 4,819,845 16,423 - - -
Total Expenditures & Transfers Out 3,135,152$ 4,819,845$ 16,423$ -$ -$ -$
Cash Balance, June 30 (138,789)$ (342,856)$ 550,721$ 550,721$ 550,721$ 550,721$
Restricted / Committed /Assigned - - - - - -
Unassigned Balance (138,789)$ (342,856)$ 550,721$ 550,721$ 550,721$ 550,721$
% of Expenditures -4%-7%3353%
UniverCity Neighborhood Partnership (2315)
Fund Summary
259
City of Iowa City
Activity: Community Development (610200)Fund: UniverCity Neighborhood Partnership (2315)
Division: Community Development (610200)Department: Planning & Community Dvlpmnt
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Intergovernmental
Other State Grants 296,774 875,856 - - - -
Miscellaneous
Contrib & Donations 57,500 6,076 - - - -
Other Misc Revenue 20,985 5,535 - - - -
Other Financial Sources
Loans 1,795,500 1,395,405 - - - -
Sale Of Assets 682,170 2,255,519 750,000 - - -
Misc Transfers In 94,486 77,387 - - - -
Trans-Govt Activities - - 160,000 - - -
Total Revenues & Other Financing Sources 2,947,415$ 4,615,778$ 910,000$ -$ -$ -$
Expenditures:
Personnel 72,325 74,974 16,423 - - -
Services 99,371 152,758 - - - -
Supplies 1,237 4,796 - - - -
Capital Outlay 2,284,719 2,211,412 - - - -
Other Financial Uses 677,500 2,375,905 - - - -
Total Expenditures & Transfers Out 3,135,152$ 4,819,845$ 16,423$ -$ -$ -$
Personnel Services - FTE 2012 2013 2014
Housing Rehab Specialist 0.20 0.20 0.00
Activity Summary
260
METROPOLITAN PLANNING ORGANIZATION (MPO)
OF JOHNSON COUNTY
The Metropolitan Planning Organization (MPO) of Johnson County Fund is a special
revenue fund that accounts for the operations of the MPO.
Funding for the MPO is derived from multiple sources including the City’s General Fund
and the Road Use Tax Fund. Contributions are also received from the MPO’s other
government members in Johnson County and from State of Iowa grants. Estimated
revenues and transfers-in in fiscal year 2013 are 11.4% lower than the actual fiscal year
2012 due to decreased contributions from the City funds. Budgeted revenues and
transfers-in in fiscal year 2014 are expected to increase by 4.7% which is also primarily
due to the change in the City’s contributions.
Fund balance in the MPO fund is trending slightly downward from fiscal year 2012
through fiscal year 2016. The fund balance as a percentage of expenditures ranges
from 21% in fiscal year 2012 to 13% in fiscal year 2016.
261
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 69,551$ 73,578$ 140,938$ 116,071$ 111,512$ 103,825$
Revenues & Other Financing Sources:
Intergovernmental
Local 28E Agreements 127,107 140,761 139,358 146,477 146,477 146,477
Other State Grants 175,445 177,449 175,000 185,000 185,000 185,000
Miscellaneous
Other Misc Revenue 6,523 1,616 4,000 1,500 1,500 1,500
Other Financial Sources
Transfer-In from General Fund and RUT 367,523 408,688 327,286 343,297 356,400 369,400
Total Revenues & Other Financing Sources 676,598$ 728,514$ 645,644$ 676,274$ 689,377$ 702,377$
Expenditures:
Metro Planning Org of Johnson County 672,571 661,154 670,511 680,833 697,064 714,170
Total Expenditures & Transfers Out 672,571$ 661,154$ 670,511$ 680,833$ 697,064$ 714,170$
Cash Balance, June 30 73,578$ 140,938$ 116,071$ 111,512$ 103,825$ 92,032$
Restricted / Committed /Assigned - - - - - -
Unassigned Balance 73,578$ 140,938$ 116,071$ 111,512$ 103,825$ 92,032$
% of Expenditures 11%21%17%16%15%13%
Metro Planning Organization of Johnson County (2350)
Fund Summary
262
METROPOLITAN PLANNING ORGANIZATION (MPO)
OF JOHNSON COUNTY OPERATIONS
It is the mission of the Metropolitan Planning Organization (MPO) of Johnson County to
fulfill state and federal requirements necessary and beneficial to receive state and
federal transportation capital and operating funds; to conduct transportation and traffic
studies related to public and private development projects; to provide traffic data
collection and analysis services, prepare and administer transportation-related grants;
and serve as a body for regional policy and project-related discussions.
Metropolitan Planning Organization (MPO) designations are made by the Governor of
the State of Iowa. The MPO of Johnson County services the Iowa City Urbanized Area,
which includes Iowa City, Coralville, North Liberty, Tiffin, University Heights, and the
University of Iowa. The MPO coordinates planning efforts for all of Johnson County in:
transportation planning, data collection and analysis, and assistance to small
communities. Member agencies outside of the Iowa City Urbanized Area include
Johnson County, Lone Tree, Oxford, Shueyville, Solon, and Swisher.
The Transportation Planning Division fulfills federal requirements involving the
transportation planning process in order to maintain eligibility for grant programs through
the Federal Transit Administration (FTA) and Federal Highway Administration (FHA).
The "3-C" transportation planning process consists of a comprehensive, coordinated and
continuing planning effort for all modes of transportation. Projects include short- and
long-range transportation development plans, corridor studies, intersection analyses,
survey reports, and review of development projects. The Transportation Planning
Division also prepares state and federal grant applications and fulfills the associated
administration and regulation compliance.
In past years, the MPO has also facilitated discussion on regional issues including a fire
protection mutual aid agreement, joint animal control facilities, a Joint Emergency
Communications Center.
Although funding is received from all MPO members, the MPO is organized under the
City of Iowa City. Through a 28(E) agreement, staff provides assistance to the other
members of MPOJC. This provides for cost-effective sharing of clerical, accounting,
office space and vehicle pool expenditures.
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 6.60 5.60 5.60
263
City of Iowa City
Activity: Metro Planning Org of Jo Co (610810)Fund: Metro Planning Org Of Johnson Cnty (2350)
Division: Metro Planning Org of Jo Co (610810)Department: Planning & Community Dvlpmnt
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Intergovernmental
Local 28E Agreements 127,107 140,761 139,358 146,477 146,477 146,477
Other State Grants 175,445 177,449 175,000 185,000 185,000 185,000
Miscellaneous
Other Misc Revenue 6,523 1,616 4,000 1,500 1,500 1,500
Other Financial Sources
Transfer-In from General Fund and RUT 367,523 408,688 327,286 343,297 356,400 369,400
Total Revenues & Other Financing Sources 676,598$ 728,514$ 645,644$ 676,274$ 689,377$ 702,377$
Expenditures:
Personnel 569,055 554,654 539,082 552,272 567,899 584,387
Services 91,364 95,824 118,139 112,796 113,218 113,651
Supplies 4,814 46,507 13,290 15,765 15,947 16,132
Capital Outlay 7,338 - - - - -
Total Expenditures & Transfers Out 672,571$ 696,985$ 670,511$ 680,833$ 697,064$ 714,170$
Personnel Services - FTE 2012 2013 2014
Administrative Secretary 0.20 0.20 0.20
Associate Planner 4.00 4.00 4.00
Engineering Technician 0.40 0.40 0.40
Human Services Coordinator 1.00 0.00 0.00
JCCOG Director 1.00 0.00 0.00
MPO Director 0.00 1.00 1.00
Total Personnel 6.60 5.60 5.60
Activity Summary
264
EMPLOYEE BENEFITS FUND
This fund accounts for annual employee benefit costs for the General Fund and a share
of Road Use Tax employees. Costs include health, dental, life and disability insurance;
employer-share FICA and IPERS retirement contributions; Chapter 411 Police and Fire
retirement contributions, accidental disability and on-the-job injury medical claims; and
workers compensation insurance.
Legal authority for the fund is established by two sections code. Iowa State Code
chapter 386.6.1 provides authority for municipalities to establish a fund for the purpose
of “accounting for pension and related employee benefit funds as provided by the City
Finance Committee”, while also providing the authority to levy a tax in the amount
necessary to meet these obligations. Chapter 545.4 of the Administrative Code of Iowa
provides the City Finance Committee’s definition of eligible benefits and how they are
must be accounted for.
During the 2009 legislative session, a bill was passed amending section 411.l6(5)(c)(2)
of the Iowa State Code. This amendment added a presumption for police and fire
personnel, that any infectious disease and/or cancer is presumed to have been
contracted during the performance of the duties, placing fiduciary responsibility for all
related medical claims upon the employer. As with other accidental disability and on-
the-job medical claims, cash reserves will be utilized to prevent a spike in the tax levy in
any given year from such claims. For this reason, cash balance is recommended to be
twenty-five percent (25%) of total fund expenditures. The fund’s cash balances versus
expenditures including transfers out since 2011 are as follows:
2011 2012 2013 2014
Actual Actual Estimate Budget
Expenditures 9,444,976 $ 10,854,997 $ 9,658,198 $ 9,759,427 $
Cash Balance 2,477,998 $ 1,773,124 $ 1,820,996 $ 1,836,638 $
26.2% 16.3% 18.9% 18.8%
265
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 1,932,050$ 2,477,999$ 1,773,124$ 1,820,996$ 1,836,638$ 1,852,280$
Revenues & Other Financing Sources:
Taxes Levied On Property Taxes 9,623,376 9,767,404 9,257,850 9,406,082 10,166,223 10,911,250
Delinquent Property Taxes 1,551 242 - - - -
Other City Taxes 179,392 183,360 165,712 161,976 173,181 184,010
Intergovernmental
State 28E Agreements 153,742 197,366 249,909 205,261 209,366 213,553
Miscellaneous
Other Misc Revenue 32,864 1,750 32,599 1,750 1,750 1,750
Total Revenues & Other Financing Sources 9,990,925$ 10,150,122$ 9,706,070$ 9,775,069$ 10,550,520$ 11,310,563$
Expenditures:
General Government Employee Benefits 426,228 358,038 344,232 331,627 333,995 336,454
Public Safety Employee Benefits 183,978 494,968 183,049 254,068 254,737 255,420
Sub-Total Expenditures 610,206$ 853,006$ 527,281$ 585,695$ 588,732$ 591,874$
Transfers Out:
Empl Benefits Levy to Gen Fund & RUT 8,834,770 10,001,991 9,130,917 9,173,732 9,946,146 10,703,047
Sub-Total Transfers Out 8,834,770 10,001,991 9,130,917 9,173,732 9,946,146 10,703,047
Total Expenditures & Transfers Out 9,444,976$ 10,854,997$ 9,658,198$ 9,759,427$ 10,534,878$ 11,294,921$
Cash Balance, June 30 2,477,999$ 1,773,124$ 1,820,996$ 1,836,638$ 1,852,280$ 1,867,922$
Restricted / Committed /Assigned - - - - - -
Unassigned Balance 2,477,999$ 1,773,124$ 1,820,996$ 1,836,638$ 1,852,280$ 1,867,922$
% of Expenditures 26%16%19%19%18%17%
Employee Benefits (2400)
Fund Summary
266
City of Iowa City
Activity: General Government Employee Benefits (310640)Fund: Employee Benefits (2400)
Division: Finance Administration Department: Finance
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Taxes Levied On Property Taxes
Taxes Levied On Property Taxes 9,623,376 9,767,404 9,257,850 9,406,082 10,166,223 10,911,250
Delinquent Property Taxes 1,551 242 - - - -
Other City Taxes 179,392 183,360 165,712 161,976 173,181 184,010
Total Revenues & Other Financing Sources 9,804,319$ 9,951,006$ 9,423,562$ 9,568,058$ 10,339,404$ 11,095,260$
Expenditures:
Personnel 50,566 64,526 50,726 51,771 52,808 53,870
Services 375,662 293,512 293,506 279,856 281,187 282,584
Sub-Total Expenditures 426,228 358,038 344,232 331,627 333,995 336,454
Transfers Out:
Empl Benefits Levy 8,834,770 10,001,991 9,130,917 9,173,732 9,946,146 10,703,047
Sub-Total Transfers Out 8,834,770 10,001,991 9,130,917 9,173,732 9,946,146 10,703,047
Total Expenditures & Transfers Out 9,260,998$ 10,360,029$ 9,475,149$ 9,505,359$ 10,280,141$ 11,039,501$
Personnel Services - FTE 2012 2013 2014
Administrative Secretary 0.50 0.50 0.50
Finance Director 0.05 0.05 0.05
Total Personnel 0.55 0.55 0.55
Activity: Public Safety Employee Benefits (310650 - 310660)Fund: Employee Benefits (2400)
Division: Finance Administration Department: Finance
2011 2012 2013 2014 2015 2016
sion Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Intergovernmental
State 28E Agreements 153,742 197,366 249,909 205,261 209,366 213,553
Miscellaneous
Other Misc Revenue 32,864 1,750 32,599 1,750 1,750 1,750
Total Revenues & Other Financing Sources 186,606$ 199,116$ 282,508$ 207,011$ 211,116$ 215,303$
Expenditures:
Services 183,978 494,968 183,049 254,068 254,737 255,420
Total Expenditures & Transfers Out 183,978$ 494,968$ 183,049$ 254,068$ 254,737$ 255,420$
Activity Summary
Activity Summary
267
PENINSULA APARTMENTS FUND
In 2003, City Council voted to support the development of affordable housing by
committing to the construction of 17 housing units in conjunction with The Housing
Fellowship. The City, under the management of the Iowa City Housing Authority, a
division of the Department of Housing and Inspection Services (HIS), owns and operates
seven (7) of the rental units. The remaining ten (10) units are owned and operated by
The Housing Fellowship. This fund accounts for the operation of the seven units owned
by the Housing Authority.
Funding for the project included an Economic Development Grant, CDBG funds, and
HOME funds. In addition, general obligation bonds were issued to finance a $410,000
loan to The Housing Fellowship and a $256,000 internal loan to the Housing Authority.
The internal loan payments are accounted for in this fund. Both of these loans are
payable to the City’s Debt Service Fund. The outstanding balance owed to the Debt
Service fund from the Peninsula Apartments fund at June 30, 2013 is $175,740.
Also as part of the financing structure, The Housing Fellowship issued an interest-only
loan to the Housing Authority for $210,784 for the Peninsula Apartments. The
repayment of the full principal balance will be due in a balloon payment in fiscal year
2025. These interest-only payments are accounted for in this fund.
Revenue: Rental income is projected at $58,883 in FY2014, down 1.0% from the
estimated FY2013 total.
Fund Balance: The FY2014 ending fund balance is projected at $89,739. Cash
balance will be allowed to increase until reaching $210,784. This is the amount of a
lump sum payment which is due in FY2025 as part of the original financing for this
project.
268
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 44,393$ 57,683$ 71,515$ 81,509$ 89,739$ 97,574$
Revenues & Other Financing Sources:
Use Of Money And Property
Rents 59,728 58,883 59,728 58,883 58,883 58,883
Miscellaneous
Other Misc Revenue - 80 - - - -
Total Revenues & Other Financing Sources 59,728$ 58,963$ 59,728$ 58,883$ 58,883$ 58,883$
Expenditures:
Housing Authority Property Management 46,438 45,131 49,734 50,653 51,048 51,452
Total Expenditures & Transfers Out 46,438$ 45,131$ 49,734$ 50,653$ 51,048$ 51,452$
Cash Balance, June 30 57,683$ 71,515$ 81,509$ 89,739$ 97,574$ 105,005$
Restricted / Committed /Assigned - - - - - -
Unassigned Balance 57,683$ 71,515$ 81,509$ 89,739$ 97,574$ 105,005$
% of Expenditures 124%158%164%177%191%204%
Peninsula Apartments (2510)
Fund Summary
269
City of Iowa City
Activity: Housing Authority Administration (490100)Fund: Peninsula Apartments (2510)
Division: Housing Authority Administration (490100)Department: Housing Authority
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Rents 59,728 58,883 59,728 58,883 58,883 58,883
Miscellaneous
Other Misc Revenue - 80 - - - -
Total Revenues & Other Financing Sources 59,728$ 58,963$ 59,728$ 58,883$ 58,883$ 58,883$
Expenditures:
Services 35,762 32,697 31,806 32,696 33,090 33,493
Supplies - 28 - 29 30 31
Capital Outlay - 1,343 - - - -
Other Financial Uses 10,676 11,063 17,928 17,928 17,928 17,928
Total Expenditures & Transfers Out 46,438$ 45,131$ 49,734$ 50,653$ 51,048$ 51,452$
Activity Summary
270
TAX INCREMENT FINANCING FUNDS
Tax Increment Financing (TIF) Districts have been established in various locations in
Iowa City to encourage economic development. TIF revenues are used to repay debt
incurred for specific projects and to pay property tax rebates on increased valuation per
development-specific agreements within the districts. As TIF agreements expire and/or
their legal requirements are satisfied, tax revenue generated by the incremental
valuation (increase in property values for the district since it was established) is
distributed to all taxing authorities. The objective of Iowa City’s TIF capacity is to provide
gap financing for development projects which meet the adopted goals and criteria of the
respective TIF district.
The City has established eleven TIF districts and is in the process of creating a twelfth
district. The table below presents debt that has been certified against the City’s TIF
districts and their respective collections to repay those debts.
Urban Renewal Area
Total
Certified TIF
Debt
TIF Receipts
FY12 & Prior
Estimated
TIF Receipts
FY13
Proposed TIF
Receipts
FY14
Estimated
TIF Debt
6/30/2014
2601 - Highway 6 TIF 700,221 590,221 106,166 - 3,834
2602 - Riverfront Crossings - - - - -
2603 - City-University I 11,633,327 7,593,418 128,663 302,939 3,608,307
2604 - Sycamore & 1st Ave 2,962,691 2,462,698 - - 499,993
2606 - Northgate Corp Park - - - - -
2607 - Scott 6 Industrial 1,720,549 206,667 - - 1,513,882
2608 - Heinz Road 1,614,948 1,269,719 141,933 141,539 61,757
2614 - Towncrest TIF 93,370 - - 9,459 83,911
2615 - Riverside Dr URA 21,141 - - - 21,141
Grand Total 18,746,247 $ 12,122,723 $ 376,762 $ 453,937 $ 5,792,825 $
271
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 142,843$ 657,482$ (75,855)$ 51,053$ (53,999)$ (57,949)$
Revenues & Other Financing Sources:
TIF Revenues 846,062 838,766 507,060 453,937 850,142 931,794
Use Of Money And Property
Interest Revenues 1,315 720 161 - - -
Total Revenues & Other Financing Sources 847,377$ 839,486$ 507,221$ 453,937$ 850,142$ 931,794$
Expenditures By Urban Renewal Area:
Highway 6 TIF 130,853 129,725 127,592 - - -
City-University I (84,413) 267,073 - 302,939 575,335 705,335
Sycamore & 1st Ave 86,039 1,037,845 94,382 - - -
Northgate Corp Park 27,499 - - - - -
Scott 6 Industrial 2,486 3,104 2,585 - - -
Heinz Road 161,035 126,834 147,060 141,539 61,757 -
Moss Ridge Campus 9,175 8,134 8,627 - - -
Towncrest TIF 64 - 67 93,370 - -
Riverside Dr URA - 108 - 21,141 217,000 217,000
Total Expenditures & Transfers Out 332,738$ 1,572,823$ 380,313$ 558,989$ 854,092$ 922,335$
Cash Balance, June 30 657,482$ (75,855)$ 51,053$ (53,999)$ (57,949)$ (48,490)$
Restricted / Committed /Assigned 657,482 (75,855) 51,053 (53,999) (57,949) (48,490)
Unassigned Balance -$ -$ -$ -$ -$ -$
% of Expenditures 0%0%0%0%0%0%
TIF: Tax Increment Financing (2601 - 2615)
Fund Summary
272
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 18,156$ 18,317$ 18,442$ 1,011$ 1,011$ 1,011$
Revenues & Other Financing Sources:
TIF Revenues 130,853 129,725 110,000 - - -
Use Of Money And Property
Interest Revenues 161 125 161 - - -
Total Revenues & Other Financing Sources 131,014$ 129,850$ 110,161$ -$ -$ -$
Expenditures:
TIF Administration 130,853 129,725 127,592 - - -
Sub-Total Expenditures 130,853$ 129,725$ 127,592$ -$ -$ -$
Transfers Out:- - - - - -
Sub-Total Transfers Out - - - - - -
Total Expenditures & Transfers Out 130,853$ 129,725$ 127,592$ -$ -$ -$
Cash Balance, June 30 18,317$ 18,442$ 1,011$ 1,011$ 1,011$ 1,011$
Restricted / Committed /Assigned 18,317 18,442 1,011 1,011 1,011 1,011
Unassigned Balance -$ -$ -$ -$ -$ -$
% of Expenditures 0%0%0%0%0%0%
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 2,515$ 86,963$ (180,237)$ 69,763$ 69,763$ 69,763$
Revenues & Other Financing Sources:
TIF Revenues - - 250,000 302,939 575,335 705,335
Use Of Money And Property
Interest Revenues 35 (127) - - - -
Total Revenues & Other Financing Sources 35$ (127)$ 250,000$ 302,939$ 575,335$ 705,335$
Expenditures:
TIF Administration 8,246 267,073 - - - -
Sub-Total Expenditures 8,246$ 267,073$ -$ -$ -$ -$
Transfers Out:
TIF Capital Transfers Out (92,659) - - 302,939 575,335 705,335
Sub-Total Transfers Out (92,659) - - 302,939 575,335 705,335
Total Expenditures & Transfers Out (84,413)$ 267,073$ -$ 302,939$ 575,335$ 705,335$
Cash Balance, June 30 86,963$ (180,237)$ 69,763$ 69,763$ 69,763$ 69,763$
Restricted / Committed /Assigned 86,963 (180,237) 69,763 69,763 69,763 69,763
Unassigned Balance -$ -$ -$ -$ -$ -$
% of Expenditures 0%0%
Highway 6 URA (2601)
Fund Summary
City-University Project I URA (2603)
Fund Summary
273
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 47,461$ 549,470$ 94,382$ -$ -$ -$
Revenues & Other Financing Sources:
TIF Revenues 587,272 582,207 - - - -
Use Of Money And Property
Interest Revenues 776 550 - - - -
Total Revenues & Other Financing Sources 588,048$ 582,757$ -$ -$ -$ -$
Expenditures:
TIF Administration 34,654 34,355 - - - -
Sub-Total Expenditures 34,654$ 34,355$ -$ -$ -$ -$
Transfers Out:
TIF Capital Transfers Out 51,385 1,003,490 94,382 - - -
Sub-Total Transfers Out 51,385 1,003,490 94,382 - - -
Total Expenditures & Transfers Out 86,039$ 1,037,845$ 94,382$ -$ -$ -$
Cash Balance, June 30 549,470$ 94,382$ -$ -$ -$ -$
Restricted / Committed /Assigned 549,470 94,382 - - - -
Unassigned Balance -$ -$ -$ -$ -$ -$
% of Expenditures 0%0%0%0%0%0%
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 35,876$ 8,455$ 8,473$ 8,473$ 8,473$ 8,473$
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 78 18 - - - -
Total Revenues & Other Financing Sources 78$ 18$ -$ -$ -$ -$
Expenditures:
TIF Administration 27,499 - - - - -
Sub-Total Expenditures 27,499$ -$ -$ -$ -$ -$
Transfers Out:
0 - - - - - -
Sub-Total Transfers Out - - - - - -
Total Expenditures & Transfers Out 27,499$ -$ -$ -$ -$ -$
Cash Balance, June 30 8,455$ 8,473$ 8,473$ 8,473$ 8,473$ 8,473$
Restricted / Committed /Assigned 8,455 8,473 8,473 8,473 8,473 8,473
Unassigned Balance -$ -$ -$ -$ -$ -$
% of Expenditures 0%0%0%0%0%0%
Sycamore & 1st Avenue URA (2604)
Fund Summary
Northgate Corporate Park URA (2606)
Fund Summary
274
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 11,660$ 9,201$ 6,111$ 3,526$ 3,526$ 3,526$
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 27 14 - - - -
Total Revenues & Other Financing Sources 27$ 14$ -$ -$ -$ -$
Expenditures:
TIF Administration 2,486 3,104 2,585 - - -
Sub-Total Expenditures 2,486$ 3,104$ 2,585$ -$ -$ -$
Transfers Out:
0 - - - - - -
Sub-Total Transfers Out - - - - - -
Total Expenditures & Transfers Out 2,486$ 3,104$ 2,585$ -$ -$ -$
Cash Balance, June 30 9,201$ 6,111$ 3,526$ 3,526$ 3,526$ 3,526$
Restricted / Committed /Assigned 9,201 6,111 3,526 3,526 3,526 3,526
Unassigned Balance -$ -$ -$ -$ -$ -$
% of Expenditures 0%0%0%0%0%0%
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 46,129$ 13,269$ 13,409$ 13,409$ 13,409$ -$
Revenues & Other Financing Sources:
TIF Revenues 127,937 126,834 147,060 141,539 48,348 -
Use Of Money And Property
Interest Revenues 238 140 - - - -
Total Revenues & Other Financing Sources 128,175$ 126,974$ 147,060$ 141,539$ 48,348$ -$
Expenditures:
TIF Administration 161,035 126,834 147,060 141,539 61,757 -
Sub-Total Expenditures 161,035$ 126,834$ 147,060$ 141,539$ 61,757$ -$
Transfers Out:
0 - - - - - -
Sub-Total Transfers Out - - - - - -
Total Expenditures & Transfers Out 161,035$ 126,834$ 147,060$ 141,539$ 61,757$ -$
Cash Balance, June 30 13,269$ 13,409$ 13,409$ 13,409$ -$ -$
Restricted / Committed /Assigned 13,269 13,409 13,409 13,409 - -
Unassigned Balance -$ -$ -$ -$ -$ -$
% of Expenditures 0%0%0%0%0%0%
Heinz Road URA (2608)
Fund Summary
Scott 6 Industrial Park URA (2607)
Fund Summary
275
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 (113)$ (113)$ (113)$ (113)$ (113)$ (113)$
Revenues & Other Financing Sources:
Total Revenues & Other Financing Sources -$ -$ -$ -$ -$ -$
Expenditures:
Total Expenditures & Transfers Out -$ -$ -$ -$ -$ -$
Cash Balance, June 30 (113)$ (113)$ (113)$ (113)$ (113)$ (113)$
Restricted / Committed /Assigned (113) (113) (113) (113) (113) (113)
Unassigned Balance -$ -$ -$ -$ -$ -$
% of Expenditures 0%0%0%0%0%0%
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 (18,841)$ (28,016)$ (36,150)$ (44,777)$ (44,777)$ (44,777)$
Revenues & Other Financing Sources:
Total Revenues & Other Financing Sources -$ -$ -$ -$ -$ -$
Expenditures:
TIF Administration 9,175 8,134 8,627 - - -
Sub-Total Expenditures 9,175$ 8,134$ 8,627$ -$ -$ -$
Transfers Out:
0 - - - - - -
Sub-Total Transfers Out - - - - - -
Total Expenditures & Transfers Out 9,175$ 8,134$ 8,627$ -$ -$ -$
Cash Balance, June 30 (28,016)$ (36,150)$ (44,777)$ (44,777)$ (44,777)$ (44,777)$
Restricted / Committed /Assigned (28,016) (36,150) (44,777) (44,777) (44,777) (44,777)
Unassigned Balance -$ -$ -$ -$ -$ -$
% of Expenditures 0%0%0%0%0%0%
Lower Muscatine Rd URA (2611)
Fund Summary
Moss Green Urban Village URA (2613)
Fund Summary
276
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 -$ (64)$ (64)$ (131)$ (84,042)$ (74,583)$
Revenues & Other Financing Sources:
TIF Revenues - - - 9,459 9,459 9,459
Total Revenues & Other Financing Sources -$ -$ -$ 9,459$ 9,459$ 9,459$
Expenditures:
Economic Development 64 - 67 - - -
Sub-Total Expenditures 64$ -$ 67$ -$ -$ -$
Transfers Out:
TIF Capital Transfers Out - - - 93,370 - -
Sub-Total Transfers Out - - - 93,370 - -
Total Expenditures & Transfers Out 64$ -$ 67$ 93,370$ -$ -$
Cash Balance, June 30 (64)$ (64)$ (131)$ (84,042)$ (74,583)$ (65,124)$
Restricted / Committed /Assigned (64) (64) (131) (84,042) (74,583) (65,124)
Unassigned Balance -$ -$ -$ -$ -$ -$
% of Expenditures 0%0%0%0%0%0%
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 -$ -$ (108)$ (108)$ (21,249)$ (21,249)$
Revenues & Other Financing Sources:
TIF Revenues - - - - 217,000 217,000
Total Revenues & Other Financing Sources -$ -$ -$ -$ 217,000$ 217,000$
Expenditures:
TIF Administration - 108 - - - -
Sub-Total Expenditures -$ 108$ -$ -$ -$ -$
Transfers Out:
TIF Capital Transfers Out - - - 21,141 217,000 217,000
Sub-Total Transfers Out - - - 21,141 217,000 217,000
Total Expenditures & Transfers Out -$ 108$ -$ 21,141$ 217,000$ 217,000$
Cash Balance, June 30 -$ (108)$ (108)$ (21,249)$ (21,249)$ (21,249)$
Restricted / Committed /Assigned - (108) (108) (21,249) (21,249) (21,249)
Unassigned Balance -$ -$ -$ -$ -$ -$
% of Expenditures 0%0%0%0%0%0%
Towncrest URA (2614)
Fund Summary
Riverside Drive URA (2615)
Fund Summary
277
GENERAL REHABILITATION AND IMPROVEMENT PROGRAM
(GRIP) FUND
The General Rehabilitation and Improvement (GRIP) program offers low-interest loans
to income-qualifying individuals (20 year term) for home improvement projects. Homes
must be owner-occupied with enough equity to secure a loan. A similar program was
considered successful in 2001 (TARP – Targeted Area Rehabilitation Program). The
current program was recommended by the Housing and Community Development
Commission and authorized by Council resolution April 29, 2008.
GRIP was initially financed annually with $200,000 of General Obligation bonds. The
program was transferred to the General Fund in fiscal year 2013 and is now being
funded with general property tax revenue. The 2014 budget information for this program
can be found in the Community and Economic Development section of the General
Fund.
278
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 46,142$ 118,058$ -$ -$ -$ -$
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues - 24,867 - - - -
Other Financial Sources
Loans 101,129 128,805 - - - -
Transfers-In from GO Bonds 170,383 82,378 - - - -
Total Revenues & Other Financing Sources 271,512$ 236,050$ -$ -$ -$ -$
Expenditures:
Grip 98,467 200,436 - - - -
Sub-Total Expenditures 98,467$ 200,436$ -$ -$ -$ -$
Transfers Out:
To GO Bonds for Abatement 101,129 153,672 - - - -
Sub-Total Transfers Out 101,129 153,672 - - - -
Total Expenditures & Transfers Out 199,596$ 354,108$ -$ -$ -$ -$
Cash Balance, June 30 118,058$ -$ -$ -$ -$ -$
Restricted / Committed /Assigned - - - - - -
Unassigned Balance 118,058$ -$ -$ -$ -$ -$
% of Expenditures 59%0%
GRIP-Gen Rehab & Improve Prog (2810)
Fund Summary
279
City of Iowa City
Activity: Community Development (610200)Fund: GRIP-Gen Rehab & Improve Prog (2810)
Division: Community Development (610200)Department: Planning & Community Dvlpmnt
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues - 24,867 - - - -
Other Financial Sources
Loans 101,129 128,805 - - - -
Transfers-In From GO Bonds - 82,378 - - - -
Total Revenues & Other Financing Sources 101,129$ 236,050$ -$ -$ -$ -$
Expenditures:
Services 98,292 200,436 - - - -
Sub-Total Expenditures 98,292$ 200,436$ -$ -$ -$ -$
Transfers Out:
GO Bond Abatement 101,129 153,672 - - - -
Sub-Total Transfers Out 101,129 153,672 - - - -
Total Expenditures & Transfers Out 199,421$ 354,108$ -$ -$ -$ -$
Activity Summary
280
DOWNTOWN SELF-SUPPORTED MUNICIPAL IMPROVEMENT
DISTRICT (SSMID)
In fiscal year 2013, the City in conjunction with Iowa City downtown businesses created
a Self-Supporting Municipal Improvement District as allowed under Iowa property tax
code in downtown Iowa City.
The City levies a property tax of $2.00 per $1,000 of taxable valuable on property that is
within the boundaries of the downtown district. The taxes that are collected are then
remitted to the Iowa City Downtown District (ICDD) which uses the funds to promote and
enhance the downtown district. In addition to the property tax funds, the ICDD receives
annual assistance of $100,000 from the University of Iowa. Below is a map of the
improvement district:
All of the funds received by the City through the SSMID property tax levy are remitted to
the ICDD, therefore the fund does not maintain a fund balance.
281
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 -$ -$ -$ -$ -$ -$
Revenues & Other Financing Sources:
Taxes Levied On Property Taxes - - 279,743 275,320 275,320 275,320
Total Revenues & Other Financing Sources -$ -$ 279,743$ 275,320$ 275,320$ 275,320$
Expenditures:
SSMID - - 279,743 275,320 275,320 275,320
Sub-Total Expenditures -$ -$ 279,743$ 275,320$ 275,320$ 275,320$
Total Expenditures & Transfers Out -$ -$ 279,743$ 275,320$ 275,320$ 275,320$
Cash Balance, June 30 -$ -$ -$ -$ -$ -$
Restricted / Committed /Assigned - - - - - -
Unassigned Balance -$ -$ -$ -$ -$ -$
% of Expenditures
SSMID-Downtown District (2820)
Fund Summary
282
City of Iowa City
Activity: Community Development Fund: SSMID-Downtown District (2820)
Division: Community Development Department: Planning & Community Dvlpmnt
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Taxes Levied On Property Taxes - - 279,743 275,320 275,320 275,320
Total Revenues & Other Financing Sources -$ -$ 279,743$ 275,320$ 275,320$ 275,320$
Expenditures:
Services - - 279,743 275,320 275,320 275,320
Total Expenditures & Transfers Out -$ -$ 279,743$ 275,320$ 275,320$ 275,320$
Activity Summary
283
284
DEBT SERVICE
Debt Service Fund
F
Y
2
0
1
4
DEBT SERVICE FUND
This fund accounts for annual principal and interest payments due on general obligation
debt of the City. Funding is provided by the debt service property tax levy, transfers
from Water Operations, and loan repayments.
Chapter 384.4 of the Iowa State Code provides legal authority for a city to establish a
debt service fund and certify taxes to be levied in the amount necessary to pay for the
principal and interest on general obligation bonds issued by the city.
The debt service levy for FY2014 is $4.03 per $1,000 in valuation. Future general
obligation bond issues are estimated at $9.0 million in FY2014, $10.7 million in FY2015
and $9.6 million in FY2016.
Annual principal and interest payments as of June 30, 2013 are as follows:
Fiscal
Year
Principal Interest Total
2014 10,575,000 1,852,690 12,427,690 61,205,000
2015 10,435,000 1,537,623 11,972,623 50,630,000
2016 10,000,000 1,346,515 11,346,515 40,195,000
2017 8,400,000 1,037,923 9,437,923 30,195,000
2018 7,255,000 793,889 8,048,889 21,795,000
2019 4,770,000 566,054 5,336,054 14,540,000
2020 4,130,000 429,529 4,559,529 9,770,000
2021 2,790,000 307,376 3,097,376 5,640,000
2022 1,150,000 228,938 1,378,938 2,850,000
2023 150,000 207,845 357,845 1,700,000
2024 150,000 203,945 353,945 1,550,000
2025 155,000 204,745 359,745 1,400,000
2026 160,000 205,095 365,095 1,245,000
2027 165,000 204,975 369,975 1,085,000
2028 170,000 204,365 374,365 920,000
2029 175,000 203,245 378,245 750,000
2030 185,000 206,770 391,770 575,000
2031 190,000 204,925 394,925 390,000
2032 200,000 207,800 407,800 200,000
Totals at
June 30, 2013 61,205,000 10,154,245 71,359,245
Annual Payments Principal
Outstanding
Beginning of
Fiscal Year
287
City’s Debt Policies
There are currently two benchmarks used by the City of Iowa City to evaluate its
financial position concerning its debt: the 5% statutory debt limit and the internal
restriction on the debt service levy of 30% of the City’s total levy.
Statutory limitations which govern the issuance of debt in Iowa include Article XI Section
3 of the state constitution, entitled “Indebtedness of Political or Municipal Corporations.”
Language in this section restricts the level of indebtedness for Iowa municipalities to five
percent (5%) of “the value of …taxable property within such county or corporation.” This
is commonly referred to as the “debt ceiling or debt limit.”
The graph below compares Iowa City’s outstanding general obligation (G.O.) debt with
the statutory debt limit. Total valuations for Iowa City in the spring of 2014 are
approximately $4.67 billion. The debt limit, or five percent (5%) of this amount, is about
$233.6 million. Outstanding G.O. debt at June 30, 2014, totals $68 million, which is 29%
of the debt limit and 1.5% of total valuations. When compared with the increase in
taxable property valuations and the debt limit, Iowa City’s general obligation outstanding
debt has decreased since FY2011.
288
This City’s internal fiscal policy, which limits its ability to levy taxes for repayment of debt,
specifically states that “debt service levy shall not exceed 30% of the city levy in any one
fiscal year.”
Iowa City's internal fiscal policy was revised in April 2010, upon recommendation of the
Finance Director to specify that the "debt service levy shall not exceed 30% of the City
levy in any one fiscal year." The following chart shows the debt service levy as a
percentage of the city levy rate for FY2007 through FY2016. Fiscal years 2015 & 2016
are based on estimated financing requirements for the City’s five-year capital improvement
program. The City’s debt service property tax levy rate for FY14 is proposed at $4.03 per
$1,000 of value while the City’s total property tax levy rate is proposed at $16.813 per
$1,000 of value.
The City obtains its General Obligation bond rating from Moody’s Investors Service each time
a new bond is issued. The City’s current bond rating is Aaa. Maintaining the City’s Aaa bond
is a strategic priority for the City.
289
Fund Balance
The estimated ending fund balance in the Debt Service fund for fiscal year 2013 is
$4,728,477. This is a decline of $5,418,145 or 53.4% from the fiscal year 2012 ending cash
balance. The decrease in fund balance is primarily related to the early extinguishment of debt.
On June 1, 2013, the City plans to retire the 2004 General Obligation bonds issued for the
development of the Plaza Tower. Funds have been accumulated in the Debt Service fund
since 2010 to make the $5,210,000 payment to retire the bonds. It has been the City’s
practice to retire bonds early if there is sufficient cash on hand.
Ending cash balance for fiscal year 2014 is estimated to be $4,188,005 which is a decrease of
11.4% from fiscal year 2013. The debt service plan is to lower the Debt Service levy and to
use a portion of fund balance for the repayment of debt over the next several years in order to
reduce the City’s property tax rate.
290
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 12,812,998$ 23,311,924$ 10,146,622$ 4,728,477$ 4,188,005$ 3,160,712$
Revenues & Other Financing Sources:
Taxes Levied On Property Taxes 12,033,351 12,992,676 12,934,351 12,039,013 12,114,551 13,076,786
Delinquent Property Taxes 1,922 316 - - - -
Other City Taxes 222,283 241,722 223,850 188,638 188,880 202,877
Use Of Money And Property
Interest Revenues 158,516 233,326 162,585 142,438 142,438 142,438
Miscellaneous
Contrib & Donations - - 170,000 - - -
Other Financial Sources
Loan Repayments 37,881 39,442 438,968 26,479 39,658 40,016
Debt Sales 11,142,546 - 100,000 - - -
Transfers-In from Other Funds 1,020,701 14,149,631 878,147 559,660 548,560 662,460
Total Revenues & Other Financing
Sources 24,617,200$ 27,657,113$ 14,907,901$ 12,956,228$ 13,034,087$ 14,124,577$
Expenditures:
Financial Services & Charges 4,265 - 3,515 - - -
Issuance Costs 28,896 - - - - -
GO Bonds Principal 10,990,000 25,525,000 17,952,600 11,644,000 12,523,750 13,260,750
GO Bonds Interest 3,030,083 3,188,981 2,369,931 1,777,365 1,462,295 1,141,185
Revenue Bonds Interest - - - 75,335 75,335 205,335
Sub-Total Expenditures 14,053,244 28,713,981 20,326,046 13,496,700 14,061,380 14,607,270
Transfers Out:
Debt Service Funding - 12,108,434 - - - -
Misc Transfers Out 65,030 - - - - -
Sub-Total Transfers Out 65,030 12,108,434 - - - -
Total Expenditures & Transfers Out 14,118,274$ 40,822,415$ 20,326,046$ 13,496,700$ 14,061,380$ 14,607,270$
Cash Balance, June 30 23,311,924$ 10,146,622$ 4,728,477$ 4,188,005$ 3,160,712$ 2,678,019$
Debt Service (5000 - 5999)
Fund Summary
291
FY2014 FY2015 FY2016
2005 G.O. - Multi-purpose 7,020,000$ 2015 1,610,000$ 854,400$ 852,800$ -$
2006A G.O. - Multi-purpose 6,265,000$ 2016 2,190,000 782,600 789,800 795,600
2006B G.O. - Taxable 1,000,000$ 2016 365,000 135,383 134,000 137,280
2006C G.O. - .Refunding 1997A
Capital Loan Notes
3,350,000$ 2017 1,190,000 344,325 333,225 317,125
2007 G.O. - Multi-purpose 8,870,000$ 2017 3,950,000 1,078,125 1,083,250 1,081,875
2008A G.O. - Multi-purpose 9,150,000$ 2018 4,960,000 1,097,556 1,100,356 1,101,931
2008B G.O. - Refunding 1998, 1999 &
2000 Capital Loan Notes
17,005,000$ 2018 7,395,000 1,677,413 1,656,263 1,639,300
2009C G.O. - Multi-purpose 6,685,000$ 2019 4,220,000 786,675 790,425 792,000
2009D G.O. - Taxable 505,000$ 2014 105,000 108,150 - -
2009E G.O. - Refunding 2001 G.O.5,840,000$ 2016 2,640,000 950,600 951,800 951,600
2010B G.O. - Multi-purpose 7,470,000$ 2020 5,250,000 816,975 812,975 813,775
2011A G.O. - Multi-purpose 7,925,000$ 2021 6,425,000 989,844 983,544 987,044
2011C G.O. - Refunding 2002 G.O.10,930,000$ 2021 9,635,000 1,384,838 1,382,538 1,374,838
2012A GO - Multi-purpose 9,070,000$ 2022 8,305,000 1,033,613 1,026,313 1,018,813
2012B GO - Taxable 620,000$ 2014 310,000 311,860 - -
2012D TIF Revenue Bonds 2,655,000$ 2032 2,655,000 75,335 75,335 335,335
2013 GO - Proposed 9,350,000$ 2023 9,350,000 1,069,000 1,069,000 1,069,000
2014 GO - Proposed 9,000,000$ 2024 - - 1,019,750 1,019,750
2015 GO - Proposed 11,100,000$ 2025 - - - 1,172,000
Total - General Obligation Debt Service 70,555,000$ 13,496,690$ 14,061,373$ 14,607,265$
Issue / Use of Funds
Amount of
Issue
Fiscal Year
Debt Paid
in Full
Principal
Outstanding
June 30, 2013
Debt Service Payments
General Obligation/TIF Revenue Bonds
Outstanding Debt Obligation
Summary by Individual Issue
292
Fiscal
Year Principal Interest Total
2014 790,000 64,400 854,400 854,400 1,610,000 4.00%
2015 820,000 32,800 852,800 852,800 820,000 4.00%
Totals @
6/30/13 1,610,000 97,200 1,707,200 1,707,200
This bond has a yearly abatement of $28,082, due to an external loan repayment from
GICHF (Greater Iowa City Housing Fellowship, Peninsula Duplexes & Townhouses)
Bonds due after June 1, 2013 will be subject to call on said date or on any date thereafter
upon terms of par plus accrued interest to date of call
Payments
Coupon
Rate
Principal
Outstanding
Beginning of
Fiscal Year
Paid from
Property Tax
Revenue
2005 General Obligation Bond Issue
Principal payable 6-1 beginning June 1, 2006; Interest payable 12-1 and 6-1 beginning
December 1, 2005.
This bond provides funding of $7.020 million for the City's 2005 Capital Improvement
Program, including land acquisition costs for Fire Station #4; Iowa City's portion of the
Grant Wood gymnasium's construction costs; targeted area housing rehabilitation
improvements; art acquisition for public buildings and areas; acquisition of low income
housing facilities; construction of a transit intermodal facility; construction, repair and
maintenance of streets, bridges and the municipal airport; rehabilitation, improvement and
equipping of city parks; and equipping of the fire and police departments.
293
Principal Interest Total Coupon
Rate
2014 695,000 87,600 782,600 782,600 2,190,000 4.00%
2015 730,000 59,800 789,800 789,800 1,495,000 4.00%
2016 765,000 30,600 795,600 795,600 765,000 4.00%
Totals @
6/30/13 2,190,000 178,000 2,368,000 2,368,000
Bonds due after June 1, 2014 will be subject to call on said date or on any date thereafter upon
terms of par plus accrued interest to date of call
Fiscal
Year
Payments Paid from
Property Tax
Revenue
Principal
Outstanding
Beginning of
Fiscal Year
2006A General Obligation Bond Issue
Principal payable 6-1 beginning June 1, 2007; Interest payable 12-1 and 6-1 beginning
December 1, 2006.
This bond provides funding of $6.265 million for the City's Capital Improvement Program,
including the construction, reconstruction and repairing of improvements to public ways and
streets; the acquisition, installation and repair of traffic control devices and signals;
equipping of the fire and police departments; the improvement and equipping of recreation
grounds, including the Soccer Park; improvements to the Waterworks Prairie Park, including
canoe/kayak launch area and nature trails, construction of one or more park shelters and a
fishing pier;; acquisition of land for development of the Sand Lake Recreational Area;
improvements to Mercer baseball fields; and targeted area housing rehabilitation
improvements; the acquisition of art for public buildings and areas and window replacement
to a Recreation Center.
294
Fiscal
Year Principal Interest Total
2014 115,000 20,383 135,383 135,383 365,000 5.550%
2015 120,000 14,000 134,000 134,000 250,000 5.600%
2016 130,000 7,280 137,280 137,280 130,000 5.600%
Totals @
6/30/13 365,000 41,663 406,663 406,663
The annual principal and interest due, starting FY14, is 100% abated by external loan
repayments from Southgate Development Company, Inc.
Bonds due after June 1, 2014 will be subject to call on said date or on any date thereafter
upon terms of par plus accrued interest to date of call
Coupon
Rate
Payments Principal
Outstanding
Beginning of
Fiscal Year
Paid from
Property Tax
Revenue
2006B General Obligation Taxable Bond Issue
Principal payable 6-1 beginning June 1, 2007; Interest payable 12-1 and 6-1 beginning
December 1, 2006.
This series was issued to provide funds for the purpose of paying costs of the
construction, reconstruction and repairing of improvement to public ways and streets.
295
Fiscal
Year Principal Interest Total
2014 300,000 44,325 344,325 344,325 1,190,000 3.700%
2015 300,000 33,225 333,225 333,225 890,000 3.700%
2016 295,000 22,125 317,125 317,125 590,000 3.750%
2017 295,000 11,063 306,063 306,063 295,000 3.750%
Totals @
6/30/13 1,190,000 110,738 1,300,738 1,300,738
Bonds due after June 1, 2014 will be subject to call on said date or on any date thereafter
upon terms of par plus accrued interest to date of call
Payments Principal
Outstanding
Beginning of
Fiscal Year
Coupon
Rate
Paid from
Water
Revenue
2006C General Obligation Refunding Bond Issue
Principal payable 6-1 beginning June 1, 2007; Interest payable 12-1 and 6-1 beginning
June 1, 2007.
This series was issued for the purpose of paying costs of refunding the remaining
outstanding indebtedness of $3.3 million on Iowa City's General Obligation Bond Series
1997A, dated November 1, 1997.
296
Fiscal
Year Principal Interest Total
2014 930,000 148,125 1,078,125 1,078,125 3,950,000 3.750%
2015 970,000 113,250 1,083,250 1,083,250 3,020,000 3.750%
2016 1,005,000 76,875 1,081,875 1,081,875 2,050,000 3.750%
2017 1,045,000 39,188 1,084,188 1,084,188 1,045,000 3.750%
Totals @
6/30/13 3,950,000 377,438 4,327,438 4,327,438
Bonds due after June 1, 2014 will be subject to call on said date or on any date thereafter
upon terms of par plus accrued interest to date of call
Payments Principal
Outstanding
Beginning of
Fiscal Year
Coupon
Rate
Paid from
Property Tax
Revenue
2007 General Obligation Taxable Bond Issue
Principal payable 6-1 beginning June 1, 2008; Interest payable 12-1 and 6-1 beginning
December 1, 2007.
This series was issued for the purpose of paying costs of the construction, reconstruction,
and repairing of improvements to public ways and streets; the reconstruction, extension
and improvement of the existing Municipal Airport; the reclamation of properties from
flood and construction of flood control improvements; the construction, reconstruction
and repair of water mains; the rehabilitation, improvement and equipping of existing city
parks; equipping of the fire and police departments; the construction, reconstruction and
improvement of Fire Station #2; improvements to the Mercer baseball fields and the Sand
Lake Recreational Area; improving low income housing facilities for the Greater Iowa City
Housing Fellowship to provide affordable housing within the City and contributions to
targeted area housing rehabilitation improvements; the acquisition of art for public
buildings and areas, window replacement to a Recreation Center and miscellaneous city
hall remodeling and improvements.
297
Fiscal
Year Principal Interest Total
2014 920,000 177,556 1,097,556 1,097,556 4,960,000 3.500%
2015 955,000 145,356 1,100,356 1,100,356 4,040,000 3.500%
2016 990,000 111,931 1,101,931 1,101,931 3,085,000 3.500%
2017 1,025,000 77,281 1,102,281 1,102,281 2,095,000 3.625%
2018 1,070,000 40,125 1,110,125 1,110,125 1,070,000 3.750%
Totals @
6/30/13 4,960,000 552,250 5,512,250 5,512,250
Bonds due after June 1, 2015 will be subject to call on said date or on any date thereafter
upon terms of par plus accrued interest to date of call
Payments Principal
Outstanding
Beginning of
Fiscal Year
Coupon
Rate
Paid from
Property Tax
Revenue
2008A General Obligation Bond Issue
Principal payable 6-1 beginning June 1, 2009; Interest payable 12-1 and 6-1 beginning
December 1, 2008.
This series was issued for the purpose of paying costs of the construction, reconstruction,
and repairing of improvements to public ways and streets; the rehabilitation, improvement
and equipping of existing city parks, including facilities, equipment and improvements
commonly found in city parks; equipping of the fire, police and public works departments;
improvements to the Senior Center, including tuck pointing, roof, boiler and chiller repairs;
remodeling of the lower level of City Hall and other miscellaneous improvements to City Hall
including purchase of an emergency generator; equipment for city offices and the acquisition
of art for public buildings and areas; improvements to the Mercer baseball field and General
Rehabilitation and Improvement Program housing improvements.
298
Fiscal
Year Principal Interest Total
2014 1,420,000 257,413 1,677,413 1,677,413 7,395,000 3.250%
2015 1,445,000 211,263 1,656,263 1,656,263 5,975,000 3.250%
2016 1,475,000 164,300 1,639,300 1,639,300 4,530,000 3.500%
2017 1,510,000 112,675 1,622,675 1,622,675 3,055,000 3.625%
2018 1,545,000 57,938 1,602,938 1,602,938 1,545,000 3.750%
Totals @
6/30/13 7,395,000 803,588 8,198,588 8,198,588
Notes due after June 1, 2016 are subject to call on said date or any date thereafter
upon terms of par plus accrued interest to date of call
Payments Principal
Outstanding
Beginning of
Fiscal Year
Coupon
Rate
Paid from
Property Tax
Revenue
2008B General Obligation Refunding Bond Issue
Principal payable 6-1, beginning June 1, 2009;
Interest payable 6-1 and 12-1, beginning June 1, 2009.
These notes were issued to provide funds to current refund outstanding General Obligation
Bonds Series 1998, 1999 and 2000 in the amounts of $2.75, $4.75 and $9.58 million,
respectively.
299
Fiscal
Year Principal Interest Total
2014 650,000 136,675 786,675 786,675 4,220,000 2.500%
2015 670,000 120,425 790,425 790,425 3,570,000 2.750%
2016 690,000 102,000 792,000 792,000 2,900,000 3.000%
2017 710,000 81,300 791,300 791,300 2,210,000 3.000%
2018 735,000 60,000 795,000 795,000 1,500,000 4.000%
2019 765,000 30,600 795,600 795,600 765,000 4.000%
Totals @
6/30/13 4,220,000 531,000 4,751,000 4,751,000
This bond has a yearly abatement of $20,052, due to an external loan repayment
from GICHF (Greater Iowa City Housing Fellowship, Berry Court)
Bonds due after June 1, 2017 will be subject to call on said date or on any date thereafter
upon terms of par plus accrued interest to date of call
Payments Principal
Outstanding
Beginning of
Fiscal Year
Coupon
Rate
Paid from
Property Tax
Revenue
2009C General Obligation Bond Issue
Principal payable 6-1 beginning June 1, 2010; Interest payable 12-1 and 6-1 beginning
December 1, 2009.
This series was issued for the purpose of paying costs of the construction, reconstruction,
and repairing of improvements to public ways, sidewalks, overpasses and streets; the
opening, widening, extending, grading and draining of the right-of-way of public grounds and
the removal and replacement of dead or diseased trees thereon; the reconstruction, extension
and improvement of the existing Municipal Airport; the acquisition, installation and repair of
traffic control devices; the rehabilitation, improvement and equipping of existing city parks,
including facilities, equipment and improvements commonly found in city parks; equipping of
the fire department; improvements to the Salt Storage Building; the renovation, improvement
and equipping of recreation grounds, including the Soccer Field and the napoleon Softball
Field; the acquisition of art for public buildings and areas; roof repair and elevator
improvements to a Recreation Center; City hall remodeling; miscellaneous improvements to
city Hall; improvements to Mercer Swimming pool, including filter system replacement and
roof repair to the Senior Center.
300
Fiscal
Year Principal Interest Total
2014 105,000 3,150 108,150 108,150 105,000 3.000%
Totals @
6/30/13 105,000 3,150 108,150 108,150
The bonds are NOT subject ot early redemption.
Coupon
Rate
Paid from
Property Tax
Revenue
Payments Principal
Outstanding
Beginning of
Fiscal Year
2009D General Obligation Taxable Bond Issue
Principal payable 6-1 beginning June 1, 2010; Interest payable 12-1 and 6-1 beginning December 1, 2009.
The proceeds will be used to pay costs of General Rehabilitation and Improvement Program
housing improvements and low income housing improvements in connection with the
Housing Fellowship necessary for the operation of the City and the health and welfare of its
citizens.
301
Fiscal
Year Principal Interest Total
2014 845,000 105,600 950,600 950,600 2,640,000 4.000%
2015 880,000 71,800 951,800 951,800 1,795,000 4.000%
2016 915,000 36,600 951,600 951,600 915,000 4.000%
Totals @
6/30/13 2,640,000 214,000 2,854,000 2,854,000
The bonds are NOT subject to early redemption.
Payments Principal
Outstanding
Beginning of
Fiscal Year
Coupon
Rate
Property
Tax
Revenue
2009E General Obligation Refunding Bond Issue
Principal payable 6-1, beginning June 1, 2010;
Interest payable 6-1 and 12-1, beginning June 1, 2009.
These notes were issued to provide funds to current refund, on June 8, 2009, $6.06 million
of the outstanding General Obligation Bonds, Series 2001.
302
Fiscal
Year Principal Interest Total
2014 700,000 116,975 816,975 816,975 5,250,000 2.000%
2015 710,000 102,975 812,975 812,975 4,550,000 2.000%
2016 725,000 88,775 813,775 813,775 3,840,000 2.000%
2017 745,000 74,275 819,275 819,275 3,115,000 2.000%
2018 765,000 59,375 824,375 824,375 2,370,000 2.250%
2019 790,000 42,163 832,163 832,163 1,605,000 2.500%
2020 815,000 22,413 837,413 837,413 815,000 2.750%
Totals @
06/30/13 5,250,000 506,950 5,756,950 5,756,950
Notes due after June 1, 2018 are subject to call on said date or any date thereafter
upon terms of par plus accrued interest to date of call
Payments Principal
Outstanding
Beginning of
Fiscal Year
Coupon
Rate
Property
Tax
Revenue
2010B General Obligation Bond Issue
Principal payable 6-1, beginning June 1, 2011;
Interest payable 6-1 and 12-1, beginning December 1, 2010.
This series was issued for the purpose of paying costs of the construction, reconstruction,
and repairing of improvements to public ways, sidewalks, overpasses and streets; the
opening, widening, extending, grading and draining of the right-of-way of public grounds
and the removal and replacement of dead or diseased trees thereon; the reconstruction,
extension and improvement of the existing Municipal Airport; the acquisition, installation
and repair of traffic control devices; the rehabilitation, improvement and equipping of
existing city parks, including facilities, equipment and improvements commonly found in
city parks and equipping of the fire, police and civil defense department and the
acquisition and improvement of real estate for cemeteries, and the construction,
reconstruction and repair of receiving vaults, mausoleums and other cemetery facilities;
construction, reconstruction and improvement of Fire Station #4; construction of a new
public works fuel facility; and renovation, improvement and equipping of recreation
grounds, including soccer field renovation; elevator improvements to a recreation center;
construction of a city owned evidence storage facility and miscellaneous improvements to
City Hall and other departments.
303
Fiscal
Year Principal Interest Total
2014 815,000 174,844 989,844 989,844 6,425,000 2.000%
2015 825,000 158,544 983,544 983,544 5,610,000 2.000%
2016 845,000 142,044 987,044 987,044 4,785,000 2.250%
2017 860,000 123,031 983,031 983,031 3,940,000 2.500%
2018 885,000 101,531 986,531 986,531 3,080,000 3.000%
2019 910,000 74,981 984,981 984,981 2,195,000 3.250%
2020 940,000 45,406 985,406 985,406 1,285,000 3.500%
2021 345,000 12,506 357,506 357,506 345,000 3.625%
Totals @
06/30/13 6,425,000 832,888 7,257,888 7,257,888
Notes due after June 1, 2017 are subject to call on said date or any date thereafter
upon terms of par plus accrued interest to date of call
Payments Principal
Outstanding
Beginning of
Fiscal Year
Property
Tax
Revenue
Coupon
Rate
2011A General Obligation Bond Issue
Principal payable 6-1, beginning June 1, 2012;
Interest payable 6-1 and 12-1, beginning December 1, 2011.
This series was issued for the purpose of paying costs of the construction, reconstruction,
and repairing of improvements to public ways, sidewalks, overpasses, pedestrian
underpasses and overpasses, bridges and streets; the opening, widening, extending,
grading and draining of the right-of-way of streets, highways, avenues and public grounds
and the removal and replacement of dead or diseased trees thereon; the construction,
reconstruction, improvement and equipping of recreation grounds and buildings, including
the construction of a marina and shelter area and elevator and entrance improvements to a
recreation center, and of City Hall, including miscellaneous improvements to City Hall and
other departments; the reconstruction, extension and improvement of the existing Municipal
Airport; the acquisition, installation and repair of traffic control devices; the rehabilitation,
improvement and equipping of existing city parks, including facilities, equipment and
improvements commonly found in city parks; and the equipping of the fire department.
304
Fiscal
Year Principal Interest Total
2014 1,115,000 269,838 1,384,838 1,384,838 9,635,000 2.000%
2015 1,135,000 247,538 1,382,538 1,382,538 8,520,000 2.000%
2016 1,150,000 224,838 1,374,838 1,374,838 7,385,000 2.250%
2017 1,180,000 198,963 1,378,963 1,378,963 6,235,000 2.500%
2018 1,205,000 169,463 1,374,463 1,374,463 5,055,000 3.000%
2019 1,240,000 133,313 1,373,313 1,373,313 3,850,000 3.250%
2020 1,280,000 93,013 1,373,013 1,373,013 2,610,000 3.500%
2021 1,330,000 48,213 1,378,213 1,378,213 1,330,000 3.625%
Totals @
6/30/13 9,635,000 1,385,175 11,020,175 11,020,175
This bond has an estimated annual abatement of $100,000 from Library rental income
Notes due after June 1, 2017 are subject to call on said date or any date thereafter
upon terms of par plus accrued interest to date of call
Payments Principal
Outstanding
Beginning of
Fiscal Year
Property
Tax
Revenue
Coupon
Rate
2011C General Obligation Refunding Bond Issue
Principal payable 6-1, beginning June 1, 2012;
Interest payable 6-1 and 12-1, beginning December 1, 2011.
These notes were issued in advance of a refunding to take place on June 1, 2012, $10.58
million of the outstanding General Obligation Bonds, Series 2002 dated May 1, 2002.
305
Fiscal
Year Principal Interest Total
2014 865,000 168,613 1,033,613 1,033,613 8,305,000 2.00%
2015 875,000 151,313 1,026,313 1,026,313 7,440,000 2.00%
2016 885,000 133,813 1,018,813 1,018,813 6,565,000 2.00%
2017 900,000 116,113 1,016,113 1,016,113 5,680,000 2.00%
2018 915,000 98,113 1,013,113 1,013,113 4,780,000 2.00%
2019 930,000 79,813 1,009,813 1,009,813 3,865,000 2.00%
2020 955,000 61,213 1,016,213 1,016,213 2,935,000 2.00%
2021 975,000 42,113 1,017,113 1,017,113 1,980,000 2.00%
2022 1,005,000 22,613 1,027,613 1,027,613 1,005,000 2.225%
Totals @
06/30/13 8,305,000 873,713 9,178,713 9,178,713
Notes due after June 1, 2018 are subject to call on said date or any date thereafter
upon terms of par plus accrued interest to date of call
Payments Principal
Outstanding
Beginning of
Fiscal Year
Coupon
Rate
Property
Tax
Revenue
2012A General Obligation Bond Issue
Principal payable 6-1, beginning June 1, 2013;
Interest payable 6-1 and 12-1, beginning December 1, 2012
This series was issued to pay the cost of construction, reconstruction, and repair of public
ways, sidewalks, bridges, culverts, retaining walls, overpasses, and pedestrian
underpasses and overpasses; the opening, widening, extending, grading and draining of
the right-of-way of public grounds and the removal and replacement of dead or diseased
trees thereon; the reconstruction, extension and improvement of the existing Municipal
Airport; the acquisition, construction, improvement and installation of street lighting
fixtures, connections, and facilities; the acquisition, installation and repair of traffic control
devices; the acquisition, construction, reconstruction, extension, improvement, and
equipping of works and facilities useful for the collection and disposal of surface waters
and streams; the improvement, reconstruction and repair of cemetery facilities; the
rehabilitation, improvement and equipping of existing city parks; the acquisition,
construction, reconstruction, and improvement of all waterways useful for the protection or
reclamation of property situated within the corporate limits of the city from floods or high
waters, and for the protection of property in the city from the effects of flood waters,
including the construction of levees, embankments, structures, impounding reservoirs, or
conduits, as well as the development and beautification of the banks and other area
adjacent to flood control improvements; the construction, reconstruction, enlargement,
improvement and equipping of City Hall, police stations, and fire stations; the construction,
reconstruction, improvement and equipping of city facilities, including the construction of
306
Fiscal
Year Principal Interest Total
2014 310,000 1,860 311,860 311,860 310,000 6.00%
Totals @
06/30/13 310,000 1,860 311,860 311,860
The bonds are NOT subject to early redemption
Payments Principal
Outstanding
Beginning of
Fiscal Year
Coupon
Rate
Property
Tax
Revenue
2012B General Obligation Taxable Bond Issue
Principal payable 6-1 beginning June 1, 2013; Interest payable 12-1 and 6-1 beginning December 1, 2012.
This bond proceeds will be used to pay costs of aiding in the planning, undertaking, and carrying out or urban renewal projects under the authority of Chapter 403, and all of the purposes set out in Section 403.12, including the acquisition of property in the Towncrest Urban Renewal Area and further development of the Urban Renewal Area, including streets, streetscapes and rehabilitation projects; the planning and design of Riverfront Crossings District and the acquisition of property necessary for the operation of the City and the health and welfare of its citizens, including property within the area the City know as the Riverfront Crossings District
307
Fiscal
Year Principal Interest Total
2014 75,335 75,335 75,335 2,655,000
2015 75,335 75,335 75,335 2,655,000
2016 130,000 205,335 335,335 335,335 2,655,000 1.000%
2017 130,000 204,035 334,035 334,035 2,525,000 1.300%
2018 135,000 207,345 342,345 342,345 2,395,000 1.600%
2019 135,000 205,185 340,185 340,185 2,260,000 2.000%
2020 140,000 207,485 347,485 347,485 2,125,000 2.100%
2021 140,000 204,545 344,545 344,545 1,985,000 2.300%
2022 145,000 206,325 351,325 351,325 1,845,000 2.400%
2023 150,000 207,845 357,845 357,845 1,700,000 2.600%
2024 150,000 203,945 353,945 353,945 1,550,000 2.800%
2025 155,000 204,745 359,745 359,745 1,400,000 3.000%
2026 160,000 205,095 365,095 365,095 1,245,000 3.200%
2027 165,000 204,975 369,975 369,975 1,085,000 3.400%
2028 170,000 204,365 374,365 374,365 920,000 3.600%
2029 175,000 203,245 378,245 378,245 750,000 3.700%
2030 185,000 206,770 391,770 391,770 575,000 3.700%
2031 190,000 204,925 394,925 394,925 390,000 3.750%
2032 200,000 207,800 407,800 407,800 200,000 3.900%
Totals @
06/30/13 2,655,000 3,644,635 6,299,635 6,299,635
Bonds maturing after June 1, 2021 are subject to call on said date or any date thereafter
Upon terms of par plus accrued interest to date of call
Payments Principal
Outstanding
Beginning of
Fiscal Year
Property
Tax Revenue
Coupon
Rate
2012D Taxable Urban Renewal Revenue Bonds
Principal payable 6-1, beginning June 1, 2016;
Interest payable 6-1 and 12-1, beginning June 1, 2013. This bond were issued to provide funds to pay costs of aiding in the planning, undertaking and carrying out of an urban renewal project, including one or more grants to Central Park, L.L.C. (the "Developer") totaling $2.5 million.
308
ENTERPRISE FUND ACTIVITIES
Transportation Services
Parking Operations
Public Transit
Wastewater Operations
Water Operations
Refuse Collection
Landfill Operations
Airport
Stormwater Management
Broadband Telecommunications
Housing Authority
F
Y
2
0
1
4
PARKING FUND
The Parking enterprise fund accounts for the City’s parking operations activity. The parking
enterprise fund is a self-sustaining business-like activity. Revenues are primarily derived from
parking meter revenue, parking ramp revenue, and parking fines which fully fund the parking
fund’s expenditures.
In fiscal year 2014, the Parking operations will also be implementing a new parking revenue
structure. The new structure includes an increase in on-street parking rates and parking fines,
but institutes a new “first-hour-free” program in the parking garages. The structure of this
program is intended to raise the usage rate of the City’s parking garages and has been
endorsed by the Iowa City Downtown District (ICDD). The effect will be to lower parking ramp
revenue, but raise parking meter and parking fine revenue.
The Parking fund’s unassigned
cash balance on June 30, 2012
was $5.2 million, an 11.5%
decrease from the FY11. FY13
year-end unassigned cash
balance is estimated to drop
27.7%, and FY14 cash balance
is projected to decrease 4.0%.
These decreases are due to an
increase in capital project
funding, and the repayment of a
loan from the Landfill fund.
*FY13 and FY14 figures are estimates.
The Parking Facility and Enforcement Automation capital project began during fiscal year 2012.
The project involves the automation of operations in the parking decks and the upgrade of
parking meters on street to a smart meter system. Additional pay on foot and pay in lane
equipment will be placed in Capitol St., Dubuque St., and Tower Place facilities. The on-street
parking meters will be upgraded to allow credit card payment and pay by cell options. This will
create the ability to push real-time parking data to our customers related to parking availability
on street. This will allow for better access and more convenient payment options for our
customers while enhancing operational efficiencies. The total project cost is approximately $2.3
million and is being funded entirely from parking revenues. The Parking fund transferred $1.4
million towards this project in fiscal years 2012 and 2013. $900,000 is budgeted to be
transferred towards this project in FY2014. This project, however, has the potential to greatly
increase efficiency and favorably impact the operating budget.
Estimated restricted cash balance at June 30, 2013 is $1.67 million. Restricted cash balance
represents $1.5 million in funds held in accordance with parking revenue bond provisions, and
$134,371 in parking impact fees.
FY10 FY11 FY12 FY13*FY14*
Cash Balance $5,678,333 $5,895,167 $5,219,079 $3,772,796 $3,621,892
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
Unassigned Cash Balance
311
A parking facility impact fee, which deals with off-street parking requirements, is required for
residential development in most of the Near Southside Neighborhood. The Near Southside is
bound by Burlington Street to the north, Madison Street to the west, Gilbert Street to the east,
and the Iowa Interstate Railway main-line to the south. The revenues from the impact fee are
used by the City to provide parking facilities in the Near Southside. A formula is used to
determine the amount of required off-street parking and the amount of required parking impact
fee. The Department of Housing and Inspection Services collects the fee, which may be paid in
three installments, with the first installment due before the certificate of occupancy is issued.
Revenue:
FY14 revenue is estimated to fall 3.4%
when compared to FY13 estimated
revenue. This reduction is a result of the
parking revenue structure changes.
Expenditures:
FY14 adopted expenditures represent a
5.8% decrease from FY13 estimated
expenditures, with the reduction coming
primarily from a decrease in On-Street
Operations capital outlay expenditures.
60% 23%
4%
10% 3%
FY14 Estimated - $4,721,734
Ramp Revenue
Meter Revenue
Lot Revenue
Fines
Interest, Refuse
Charges, & Misc
44%
32%
3%
21%
FY14 Adopted - $3,970,588
Personnel
Services
Supplies
Debt Service
312
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 7,161,953$ 7,414,767$ 6,746,179$ 5,441,542$ 5,292,688$ 5,973,680$
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 41,798 39,247 41,798 39,247 39,247 39,247
Rents 23,689 26,555 23,689 - - -
Parking Meter Revenue 798,340 790,574 798,340 1,090,574 1,090,574 1,090,574
Parking Lot Revenue 225,194 191,355 225,195 177,495 177,495 177,495
Parking Ramp Revenue 3,273,999 3,295,964 3,331,408 2,832,340 2,832,340 2,832,340
Misc Parking Revenue 630,063 162,414 121,291 58,385 58,385 58,385
Charges For Fees And Services
Refuse Charges 290 1,698 290 1,677 1,677 1,677
Miscellaneous
Parking Fines 297,430 274,181 297,430 474,181 474,181 474,181
Other Misc Revenue 59,110 69,951 24,461 47,835 47,835 47,835
Other Financial Sources
Transfer In - Transit 20% (2) Sweepers - - 24,000 - - -
1) Bond Ordinance Transfer 846,700 846,700 846,250 840,350 844,150 1,724,750
Total Revenues & Other Financing
Sources 6,196,613$ 5,698,639$ 5,734,152$ 5,562,084$ 5,565,884$ 6,446,484$
Expenditures:
Parking Administration 1,002,192 1,001,217 994,732 1,050,817 1,072,484 1,094,596
On Street Operations 807,830 739,644 952,933 778,290 802,151 825,090
Parking Lot Operations 2,633 3,750 2,633 - - -
Parking Ramp Operations 1,194,488 1,349,822 1,426,861 1,303,181 1,333,857 1,363,947
Parking Debt Service 810,926 839,200 838,975 838,300 832,250 1,715,950
Sub-Total Expenditures 3,818,069 3,933,633 4,216,134 3,970,588 4,040,742 4,999,583
Transfers Out:
Capital Improvement Projects 551,772 1,298,938 1,386,962 900,000 - -
1) Debt Service Transfers 846,700 846,700 846,250 840,350 844,150 1,724,750
Interfund Loan Repayment to Landfill 727,258 287,956 589,443 - - -
Sub-Total Transfers Out 2,125,730 2,433,594 2,822,655 1,740,350 844,150 1,724,750
Total Expenditures & Transfers Out 5,943,799$ 6,367,227$ 7,038,789$ 5,710,938$ 4,884,892$ 6,724,333$
Cash Balance, June 30 7,414,767$ 6,746,179$ 5,441,542$ 5,292,688$ 5,973,680$ 5,695,831$
Restricted / Committed /Assigned 1,519,600 1,527,100 1,668,746 1,670,796 1,682,696 1,691,496
Unassigned Balance 5,895,167$ 5,219,079$ 3,772,796$ 3,621,892$ 4,290,984$ 4,004,335$
% of Expenditures 99%82%54%63%88%60%
1) Same Fund Transfers required by bond covenants
Parking (7100 - 7101)
Fund Summary
313
PARKING OPERATIONS
The Parking Division of the Transportation Services Department is a self-supporting enterprise
fund responsible for providing safe and convenient parking options in downtown Iowa City.
The division oversees the operation of four ramps, five surface lots, and on-street (metered)
parking. Parking Services enforces parking regulation in the central business district, while the
Police Department enforces parking regulations in residential areas. The division’s budget is
organized into five activities:
Parking Administration
Parking Administration personnel consists of 3 Operations Supervisors and half of the
Transportation Services Director and Associate Director positions. Administration
oversees the operation of:
On-Street Operations
Short-term meters (1-2 hours) are concentrated in the core of the downtown. These
meters are intended for shopper's use.
Parking Lot Operations
North Area
Schumann Lot (near
Market & Dubuque)
Market Street Lot
(near Gilpin's Paint)
Central Area
Recreation Center Lot
Burlington Street Lot
(near Mill Restaurant)
South Area
Maiden Lane Parking
Lot (west of Gilbert
Street)
Parking Ramp Operations
Cashiered Garages:
Dubuque Street Garage (220 S. Dubuque Street) One block south of the Public
Library
Capitol Street Garage (Burlington & Capitol Street) Adjoins Old Capitol Town Center
Tower Place & Parking (Iowa Avenue & Gilbert Street) mixed-use
commercial/parking facility
Unattended Garages:
Chauncey Swan Garage (Washington Street across from City Hall)
Court Street Transportation Center (Dubuque and Court Street) mixed-use
commercial/parking facility. Managed by the Transit Division.
Parking Debt Service
Parking debt service consists of principal and interest payments on parking revenue
bonds, which are repaid with parking revenue.
314
HIGHLIGHTS
Average stay in gated parking facilities was 3.79 hours
4,337,326 transient hours parked
888,266 transient parkers passed through Capitol Street, Dubuque Street and Tower
Place facilities
Recent Accomplishments:
Partnered with Zipcar and the University
of Iowa on implementation of a car
sharing program.
Installed additional access and revenue
control equipment in parking structures
to provide additional options for
payment for our customers. This
includes pay on foot and pay in lane
equipment.
Automated all exit lanes with convenient
credit card payment options.
Installed 30 additional motorcycle,
moped and scooter spaces at the St.
Patrick’s Parrish Hall site.
4.5% increase in transient parking at
three gated facilities
14.4% decrease in number of faulty
parking meters
Upcoming Challenges:
The effect of downtown development
projects on parking demand. The
progress of these project concepts will
determine our approach to future
parking structures.
Continual increase in mopeds and
scooters in downtown Iowa City will
result in more flexible uses being
required for parking supply downtown.
Decisions on the future of Amtrak in
Iowa City will have a substantial impact
on future growth for the parking system.
Staffing:
Cashier, from 11.25 FTE to 9.75 FTE;
Customer Service Representative, from 2.0
FTE to 1.5 FTE; Maintenance Worker I,
from 4.0 FTE to 2.5 FTE
FY2012
Actual
FY2013
Actual
FY2014
Adopted
Total
FTE’s 32.75 29.25 26.25
Service Level Changes for FY2014:
24/7 operation of parking facilities
through the automation of exit
procedures
Downtown Ambassador Program: a
partnership with the Iowa City
Downtown District to welcome and
ensure guests and community members
feel invited and safe Downtown.
Ambassadors interact with business
owners, help maintain and keep
Downtown clean by providing litter
removal, and work with the Downtown
beat police officer on safety concerns.
Additional payment options through pay-
by-cell, online permit renewal, and on-
street credit card payment options
315
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: Development of the Downtown and Near Downtown Areas
Department Goal: Provide convenient parking options
Department Objective: Increase transient hours parked in downtown on-street and off-
street spaces 3%
Performance Measure:
Transient hours parked
Strategic Plan Goal: Coordinated Communication & Customer Service Orientation
Department Goal: Increase convenience and access for parking customers
Department Objective: Increase credit card usage as a payment mechanism by 20%
Performance Measure:
Credit card usage – Access controlled facilities
The Parking Division has reduced staff by
7.0 FTEs since fiscal year 2010. These
staff reductions were accomplished
primarily through efficiencies resulting
from investments in technology and the
privatization of some duties.
FY11 Actual FY12 Actual FY13 Estimated FY14 Target
4,215,164 4,337,326 4,350,000 4,450,000
FY11 Actual FY12 Actual FY13 Estimated FY14 Target
42% 43% 48% 55%
FY10 FY11 FY12 FY13 FY14
FTEs 33.25 32.75 32.75 29.25 26.25
25
27
29
31
33
35
Parking Division Full Time Equivalents
316
City of Iowa City
Activity: Parking Administration (810110)Fund: Parking (7100)
Division: Parking (810100)Department: Transportation Services
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Parking Fines 297,430 274,181 297,430 474,181 474,181 474,181
Interest Revenues 41,798 39,247 41,798 39,247 39,247 39,247
Miscellaneous
Other Misc Revenue (79) 2 - - - -
Total Revenues & Other Financing Sources 339,149$ 313,430$ 339,228$ 513,428$ 513,428$ 513,428$
Expenditures:
Personnel 313,904 358,184 411,123 436,119 453,202 470,525
Services 682,649 639,203 581,556 612,483 617,022 621,766
Supplies 4,067 2,130 2,053 2,215 2,260 2,305
Capital Outlay - 1,701 - - - -
Sub-Total Expenditures 1,000,620 1,001,218 994,732 1,050,817 1,072,484 1,094,596
Transfers Out:
Capital Project Fund - 15,640 - - - -
Debt Service Funding - - - - - 883,000
InterFund Loan - Repay Landfill 136,486 163,926 507,443 - - -
Sub-Total Transfers Out 136,486 179,566 507,443 - - 883,000
Total Expenditures & Transfers Out 1,137,106$ 1,180,784$ 1,502,175$ 1,050,817$ 1,072,484$ 1,977,596$
Personnel Services - FTE 2012 2013 2014
Assoc Dir -Trans Service 0.50 0.50 0.50
Operations Supv - Trans Serv 2.50 3.50 3.00
Parking Clerk 1.00 - -
Transportation Svc Director 0.50 0.50 0.50
Total Personnel 4.50 4.50 4.00
Activity Summary
317
City of Iowa City
Activity: On Street Operations (810120)Fund: Parking (7100)
Division: Parking (810100)Department: Transportation Services
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Parking Meter Rev 798,340 790,574 798,340 1,090,574 1,090,574 1,090,574
Parking Lot Revenue 208,814 177,495 208,815 177,495 177,495 177,495
Misc Parking Revenue 39,291 38,385 39,291 58,385 58,385 58,385
Miscellaneous
Other Misc Revenue 134 (166) - - - -
Other Financial Sources - - - - - -
Transfer In - Transit 20% (2) Sweepers - - 24,000 - - -
Total Revenues & Other Financing
Sources 1,046,579$ 1,006,288$ 1,070,446$ 1,326,454$ 1,326,454$ 1,326,454$
Expenditures:
Personnel 553,602 577,631 588,083 571,458 592,443 612,448
Services 226,804 149,310 187,229 193,619 196,231 198,896
Supplies 13,145 12,704 12,621 13,213 13,477 13,746
Capital Outlay 14,280 - 165,000 - - -
Sub-Total Expenditures 807,831 739,645 952,933 778,290 802,151 825,090
Total Expenditures & Transfers Out 807,831$ 739,645$ 952,933$ 778,290$ 802,151$ 825,090$
Personnel Services - FTE 2012 2013 2014
Cashier - Parking 0.75 - -
Customer Service Rep - Pkg 1.00 1.00 1.50
MW II - Transportation Serv. 3.00 3.00 3.00
Parking Clerk - 1.00 -
Parking Enforcement Attendant 6.50 5.00 5.00
Total Personnel 11.25 10.00 9.50
Capital Outlay
Multi Space Parking Meters 45,000 -
Sweepers (2)120,000 -
Total Capital Outlay 165,000$ -$
Activity Summary
318
City of Iowa City
Activity: Parking Lot Operations (810130)Fund: Parking (7100)
Division: Parking (810100)Department: Transportation Services
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Parking Lot Revenue 16,380 13,860 16,380 - - -
Total Revenues & Other Financing
Sources 16,380$ 13,860$ 16,380$ -$ -$ -$
Expenditures:
Services 2,633 3,750 2,633 - - -
Total Expenditures & Transfers Out 2,633$ 3,750$ 2,633$ -$ -$ -$
Activity Summary
319
City of Iowa City
Activity: Parking Ramp Operations (810140)Fund: Parking (7100)
Division: Parking (810100)Department: Transportation Services
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Rents 23,689 26,555 23,689 - - -
Parking Ramp Revenue 3,273,999 3,295,964 3,331,408 2,832,340 2,832,340 2,832,340
Charges For Fees And Services
Refuse Charges 290 1,698 290 1,677 1,677 1,677
Miscellaneous
Other Misc Revenue 58,556 70,115 24,461 47,835 47,835 47,835
Total Revenues & Other Financing Sources 3,356,534$ 3,394,332$ 3,379,848$ 2,881,852$ 2,881,852$ 2,881,852$
Expenditures:
Personnel 780,143 841,733 881,380 747,843 767,477 786,310
Services 339,409 419,744 425,833 463,214 472,415 481,796
Supplies 36,387 65,810 119,648 92,124 93,965 95,841
Capital Outlay 38,549 22,535 - - - -
Sub-Total Expenditures 1,194,488 1,349,822 1,426,861 1,303,181 1,333,857 1,363,947
Transfers Out:
Debt Service Funding 846,700 846,700 846,250 840,350 844,150 841,750
Sub-Total Transfers Out 846,700 846,700 846,250 840,350 844,150 841,750
Total Expenditures & Transfers Out 2,041,188$ 2,196,522$ 2,273,111$ 2,143,531$ 2,178,007$ 2,205,697$
Personnel Services - FTE 2012 2013 2014
Cashier - Parking 11.50 11.25 9.75
M.W. I - Parking Systems 4.00 3.50 2.50
M.W. II - Parking Syst (Night) 1.00 - -
Sr M.W. - Parking & Transit 0.50 0.50 0.50
Total Personnel 17.00 15.75 12.75
Activity Summary
320
City of Iowa City
Activity: Parking Debt Service (810180)Fund: Parking (7100 - 7101)
Division: Parking (810100)Department: Transportation Services
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Other Financial Sources
Misc Parking Revenue: Parking Impact
Fees 590,772 124,030 82,000 - - -
Bond Ordinance Transfer (From
Parking Unrestricted to Restricted for
Debt Service)846,700 846,700 846,250 840,350 844,150 1,724,750
Total Revenues & Other Financing
Sources 1,437,472$ 970,730$ 928,250$ 840,350$ 844,150$ 1,724,750$
Expenditures:
Services (60) - - - - -
Other Financial Uses: Revenue Bonds
Principal & Interest Payments 810,926 839,200 838,975 838,300 832,250 1,715,950
Sub-Total Expenditures 810,866 839,200 838,975 838,300 832,250 1,715,950
Transfers Out:
To Landfill - Repay for S Side Parking
Land Acquisition.590,772 124,030 82,000 - - -
Sub-Total Transfers Out 590,772 124,030 82,000 - - -
Total Expenditures & Transfers Out 1,401,638$ 963,230$ 920,975$ 838,300$ 832,250$ 1,715,950$
Activity Summary
321
Issue / Use of Funds Amount of
Issue Principal Interest Total
Obligation
2009F Revenue Refunding
of Series 1999 Revenue Bonds 9,110,000 2025 838,975 7,675,000 2,156,913 9,831,913
2015 Parking Revenue Bonds -
Proposed 12,000,000 2035 0 0 0 0
Total - Parking Revenue Bonds 838,975 7,675,000 2,156,913 9,831,913
Fiscal Year
Debt Paid
in Full
Parking Revenue Bonds
Outstanding Debt Obligation at June 30, 2013
Summary by Individual Issue
Principal &
Interest
Payments
FY2013
Outstanding June 30, 2013
322
Fiscal
Year Principal Interest Total
2014 530,000 308,300 838,300 838,300 7,675,000 3.00%
2015 540,000 292,250 832,250 832,250 7,145,000 3.00%
2016 560,000 272,950 832,950 832,950 6,605,000 4.00%
2017 580,000 250,150 830,150 830,150 6,045,000 4.00%
2018 605,000 226,450 831,450 831,450 5,465,000 4.00%
2019 625,000 201,850 826,850 826,850 4,860,000 4.00%
2020 650,000 176,350 826,350 826,350 4,235,000 4.00%
2021 680,000 148,900 828,900 828,900 3,585,000 4.25%
2022 705,000 119,469 824,469 824,469 2,905,000 4.25%
2023 735,000 88,869 823,869 823,869 2,200,000 4.25%
2024 770,000 54,000 824,000 824,000 1,465,000 5.00%
2025 695,000 17,375 712,375 712,375 695,000 5.00%
Totals @
06/30/13 7,675,000 2,156,913 9,831,913 9,831,913
Bonds due after July 1, 2017 will be subject to call for prior redemption
Payments Principal
Outstanding
Beginning of
Fiscal Year
Coupon
Rate
Paid by
Parking
Revenues
2009 Parking Revenue Bond Issue
Principal payable 7-1, beginning July 1, 2010;
Interest payable 7-1 and 1-1, beginning January 1, 2011
This $9,110,000 bond issue was used to refund the 1999 Parking Revenue Bonds.
323
TRANSIT FUND
The Transit fund accounts for the operations of the City’s public transportation operations. The
Transit enterprise fund utilizes user fees, property taxes, and State and Federal funding to
provide transportation services throughout the City including para-transit services. These
activities were transferred from the General fund to the enterprise fund in fiscal year 2013.
The Transit fund is funded through several revenue sources:
Federal Operating Assistance: Based on an MPOJC formula, these funds are
distributed annually between Cambus, Coralville Transit, and Iowa City Transit.
These funds are expected to dcrease dramatically in fiscal year 2014.
State Operating Assistance: Job Access and Reverse Commute Program (JARC), is
a Federally-funded, application-based grant program, with annual allocations.
Transit Property Tax Levy: Iowa State Code chapter 384.12.10 provides the legal
authority for municipalities to levy additional taxes, including “a tax for the operation
and maintenance of a municipal transit system…” Iowa City transit property tax levy
is $.95 per thousand of valuation. These property tax funds are collected in the
General fund and transferred to the Transit fund.
Fares: Fares amount to 36% of the Transit fund revenue. Fare increases were last
implemented during fiscal year 2013.
Court Street Transportation Parking and Rent Revenues: These revenues include all
hourly ($.60 per hour) and permit ($80 per month) parking as well as rent from the
commercial properties.
Other Revenue: In addition to fare increases, the Transit fund receives revenue from
advertising and other miscellaneous sources.
Bus Replacement Reserve: Cash
balance assigned for bus replacement at
FY12 year end was just under $1.9
million.
With the FY13 budget, Transit operations
were transitioned to an enterprise fund.
Future years’ budgets will report cash
balance trends as with other enterprise
funds.
An interfund loan was made in fiscal year 2006 from the Landfill fund to the Transit operations
for the construction of a day care center at the Court Street Transportation Facility. The loan
was a 10 year loan for 513,181. A loan payment transfer is budgeted in FY14 for $55,324 to the
Landfill fund. The loan will be fully repaid in fiscal year 2016.
FY08 FY09 FY10 FY11 FY12
Reserve $689 $1,674 $2,456 $1,921 $1,892
% Change 299.53%143.02%46.68%-21.78%-1.47%
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
Bus Replacement Reserve
in thousands
324
Revenue:
FY14 revenue is projected to decrease by
$619,539 or 14.2% due a reduction in
Federal grant revenue.
Unknown at this time is the impact of the
expiration of the 28e agreement with
Johnson County SEATS for ADA mandated
para-transit services at the end of FY13.
The City pays Johnson County as a contract
provider for these services.
Expenditures:
FY14 adopted expenditures represent a
4.9% increase from the FY13 estimate,
with the difference coming from an
increase in Transit Operations
contractual service expenditures.
The FY14 budget also includes a
$270,000 capital project transfer for
automation upgrades to the Court Street
Transportation center parking facility.
59% 26%
15%
FY14 Adopted - $6,276,733
Personnel
Services
Supplies
17%
4%
27%
13%
1%
36%
2%
FY14 Estimated - $3,757,604
Ramp Revenue
Rents
Federal Grants
State Grants
Local Agreements
Transit Fees
Charges for
Services & Misc
325
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 -$ -$ 4,027,141$ 4,342,249$ 4,367,087$ 4,593,605$
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues - - - - - -
Rents - - 159,342 134,558 134,558 134,558
Parking Ramp Revenue - - 561,247 632,274 632,274 632,274
Intergovernmental
Fed Intergovnt Rev - - 1,716,200 1,025,000 1,025,000 1,025,000
Other State Grants - - 483,175 483,175 483,175 483,175
Local 28E Agreements - - 32,844 32,844 32,844 32,844
Charges For Fees And Services
Transit Fees - - 1,364,106 1,365,129 1,365,479 1,365,129
Misc Charges For Svc - - 50,805 75,000 75,000 75,000
Refuse Charges - - 1,620 2,518 2,518 2,518
Miscellaneous
Misc Merchandise - - 214 1,112 1,112 1,112
Other Misc Revenue - - 7,590 5,994 5,994 5,994
Other Financial Sources
Transfer In - Transit Property Tax Levy - - 2,803,317 2,869,291 2,926,275 2,984,378
Total Revenues & Other Financing
Sources -$ -$ 7,180,460$ 6,626,895$ 6,684,229$ 6,741,982$
Expenditures:
Mass Transit Admin - - 431,331 484,357 503,342 522,696
Mass Transit Operations - - 3,899,995 4,160,431 4,235,054 4,309,379
Fleet Maintenance - - 1,495,097 1,482,792 1,512,538 1,542,700
Court St Transportation Center - - 157,627 149,153 150,388 151,820
Sub-Total Expenditures - - 5,984,050 6,276,733 6,401,322 6,526,595
Transfers Out:
Capital Project Fund - - 803,072 270,000 - -
Misc Transfers Out - to Parking - - 24,000 - - -
InterFund Loan Repay Landfill - - 54,230 55,324 56,389 29,651
Sub-Total Transfers Out - - 881,302 325,324 56,389 29,651
Total Expenditures & Transfers Out -$ -$ 6,865,352$ 6,602,057$ 6,457,711$ 6,556,246$
Cash Balance, June 30 -$ -$ 4,342,249$ 4,367,087$ 4,593,605$ 4,779,341$
Restricted / Committed /Assigned - - 1,892,476 1,892,476 1,892,476 1,892,476
Unassigned Balance -$ -$ 2,449,773$ 2,474,611$ 2,701,129$ 2,886,865$
% of Expenditures 36%37%42%44%
* See General Fund for Transit Activity Prior to 2013, Beginning Cash Reclassified from General Fund in 2013
Transit (7150)
Fund Summary
326
TRANSIT OPERATIONS
The Transit Division is a self-supporting enterprise fund that provides fixed-route and paratransit
bus services as well as operating the Court Street Transportation Center. The division is
committed to providing safe, courteous, and quality transportation to the citizens and visitors of
Iowa City as well as the City of University Heights. The division’s budget is organized into four
activities:
Transit Administration
Transit Administration personnel consists of two Operations Supervisors, a 0.5 FTE
Customer Service Representative, and half of the Transportation Services Director and
Associate Director positions. Administration oversees the operation of:
Mass Transit Operations (fixed-route and paratransit services)
Iowa City Transit fixed route operations include 19 routes during weekday peak service
within the corporate limits of Iowa City and University Heights. Fixed route bus service is
operated with a 27 bus fleet, Monday - Friday from 5:45 am - 11:20 pm, Saturday from
5:45 am - 7:40 pm. During peak hours, most routes operate on 30 minute headways
while providing hourly service during off-peak and Saturdays. Complimentary paratransit
service is provided mirroring the hours of operation of the fixed route service. These
services are contracted through an agreement with Johnson County SEATS with
vehicles provided by the City of Iowa City.
Fleet Maintenance
Iowa City Transit maintains a fleet of 27 40 ft. heavy duty buses and 10 paratransit
buses, all of which are ADA accessible.
Court Street Transportation Center
In addition to operating the public transit services, Iowa City Transit also operates the
Court Street Transportation Center. This multi-use facility houses a 600 space parking
facility and four commercial properties. This facility was FTA funded resulting in all
revenues being directed to the transit fund.
HIGHLIGHTS
Provided 1,956,419 passenger trips in FY12, an increase from FY11 of 5.5%
Provided service covering 710,000 miles and 55,500 hours
Contracted paratransit service provided 95,116 passenger trips in FY12
183,000 transient hours parked at the Court Street Transportation Center
327
Recent Accomplishments:
Purchased 2 new 40’ Heavy Duty buses
utilizing 83% FTA funding. Nearly 60%
of our fleet has been replaced with new
buses since 2007.
Utilizing FTA funding and partnering
with University of Iowa-Cambus and
Coralville Transit purchased 28 LCD
monitors to display Bongo information
throughout Iowa City, Coralville, and the
University of Iowa.
Saw an increase in ridership of 5.5% in
FY12
Communications staff updated transit
website to include real-time route
information and provided direct
comment link for public to make transit
inquiries
Upcoming Challenges:
MAP-21 Transportation Bill resulted in a
reduction in capital funds for the state of
Iowa. In previous years, $5 million to $7
million was allocated for bus
replacement in the state. Iowa has the
47th oldest fleet in the US.
The current transit maintenance and
storage facility is located on a former
uncontrolled dump site which is also a
highly desirable location for
development. Relocation of this facility
is a priority for the department but
funding this facility may be a challenge
due to the decrease in transit capital
funding.
Staffing:
Customer Service Representative, reduced
from 1.0 FTE to 0.5 FTE
FY 2012
Actual
FY 2013
Actual
FY 2014
Adopted
Total
FTE’s 56.25 51.75 51.25
Service Level Changes for FY 2014:
Staff is currently in the process of evaluating
transit system. Any proposed changes for
FY14 would not result in any additional staff.
328
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: Economic and Community Development
Department Goal: Provide safe, courteous, and quality transportation services
Department Objective: Increase Transit ridership by 5%
Performance Measure:
Ridership
Strategic Plan Goal: A Strong and Sustainable Financial Foundation
Department Goal: Increase farebox/expense ratio
Department Objective: Farebox revenues to cover 30% of operating costs
Performance Measure:
Farebox/expense ratio
The Transit Division has reduced
staff by 7.25 FTEs since fiscal year
2010. This has been accomplished
through sharing maintenance
responsibilities and the associated
personnel costs between the Parking
and Transit Divisions, the reduction
of scheduled overtime through
improved transit run scheduling, and
the privatization of some duties.
FY11 Actual FY12 Actual FY13 Estimated FY14 Target
1,854,732 1,970,456 1,990,000 2,100,000
FY11 Actual FY12 Actual FY13 Estimated FY14 Target
22% 21% 27% 30%
FY10 FY11 FY12 FY13 FY14
FTEs 58.5 56.25 56.25 51.75 51.25
46
48
50
52
54
56
58
60
Transit Division Full Time Equivalents
329
City of Iowa City
Activity: Mass Transit Admin (810210)Fund: Transit (7150)
Division: Mass Transit (810200)Department: Transportation Services
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Charges For Fees And Services
Transit Fees - - - - 350 -
Miscellaneous
Other Misc Revenue - - 216 - - -
Other Financial Sources
Transfer In - Transit Property Tax Levy - - - 2,869,291 2,926,275 2,984,378
Transfer In - Imprv Resrv to Operations - - 1,618,372 - - -
Total Revenues & Other Financing Sources -$ -$ 1,618,588$ 2,869,291$ 2,926,625$ 2,984,378$
Expenditures:
Personnel - - 309,010 361,005 377,491 394,227
Services - - 121,900 122,999 125,491 128,102
Supplies - - 421 353 360 367
Total Expenditures & Transfers Out -$ -$ 431,331$ 484,357$ 503,342$ 522,696$
Personnel Services - FTE 2012 2013 2014
Assoc Dir -Trans Service 0.50 0.50 0.50
Customer Service Rep - Pkg - - 0.50
Operations Supv - Trans Serv 2.50 2.00 2.00
Transportation Svc Director 0.50 0.50 0.50
Total Personnel 3.50 3.00 3.50
* See General Fund for Transit activity prior to 2013
Activity Summary
330
City of Iowa City
Activity: Mass Transit Operations (810220)Fund: Transit (7150)
Division: Mass Transit (810200)Department: Transportation Services
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Intergovernmental
Fed Intergovnt Rev - - 1,716,200 1,025,000 1,025,000 1,025,000
Other State Grants - - 483,175 483,175 483,175 483,175
Local 28E Agreements - - 32,844 32,844 32,844 32,844
Charges For Fees And Services
Transit Fees - - 1,364,106 1,365,129 1,365,129 1,365,129
Misc Charges For Svc - - 50,805 75,000 75,000 75,000
Miscellaneous
Other Misc Revenue - - 625 1,107 1,107 1,107
Other Financial Sources
Transfer In - Transit Property Tax Levy - - 2,803,317 - - -
Total Revenues & Other Financing
Sources -$ -$ 6,451,072$ 2,982,255$ 2,982,255$ 2,982,255$
Expenditures:
Personnel - - 2,764,475 2,789,388 2,860,985 2,932,220
Services - - 1,117,777 1,349,601 1,352,199 1,354,851
Supplies - - 17,743 21,442 21,870 22,308
Sub-Total Expenditures - - 3,899,995 4,160,431 4,235,054 4,309,379
Transfers Out:
Capital Project Fund - - 6,072 - - -
Sub-Total Transfers Out - - 6,072 - - -
Total Expenditures & Transfers Out -$ -$ 3,906,067$ 4,160,431$ 4,235,054$ 4,309,379$
Personnel Services - FTE 2012 2013 2014
Custodian - Transit 0.50 - -
Customer Service Rep - Transit 1.00 1.00 -
Mass Transit Operator 37.75 37.75 37.75
M.W. I - Transit 3.00 2.00 2.00
M.W. II - Transit 1.00 1.00 1.00
M.W. II - Transportation Serv. 1.00 - -
Sr. M.W. - Parking & Transit 0.50 0.50 0.50
Total Personnel 44.75 42.25 41.25
* See General Fund for Transit activity prior to 2013
Activity Summary
331
City of Iowa City
Activity: Fleet Maintenance (810230)Fund: Transit (7150)
Division: Mass Transit (810200)Department: Transportation Services
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Charges For Fees And Services
Refuse Charges - - 1,620 2,518 2,518 2,518
Miscellaneous
Misc Merchandise - - 214 1,112 1,112 1,112
Other Misc Revenue - - 4,113 4,887 4,887 4,887
Total Revenues & Other Financing
Sources -$ -$ 5,947$ 8,517$ 8,517$ 8,517$
Expenditures:
Personnel - - 511,585 521,266 532,008 542,786
Services - - 34,892 34,071 34,525 34,988
Supplies - - 948,620 927,455 946,005 964,926
Total Expenditures & Transfers Out -$ -$ 1,495,097$ 1,482,792$ 1,512,538$ 1,542,700$
Personnel Services - FTE 2012 2013 2014
Mechanic II - Transit 2.00 2.00 2.00
Mechanic III - Transit 2.00 2.00 2.00
Operations Supv - Trans Serv 1.00 1.00 1.00
Parts/Data Entry Clk - Transit 1.00 1.00 1.00
Body Repair Mechanic 1.00 - -
Total Personnel 7.00 6.00 6.00
* See General Fund for Transit activity prior to 2013
Activity Summary
332
City of Iowa City
Activity: Court St Transportation Center (810240)Fund: Transit (7150)
Division: Mass Transit (810200)Department: Transportation Services
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Rents - - 159,342 134,558 134,558 134,558
Parking Ramp Revenue - - 561,247 632,274 632,274 632,274
Miscellaneous
Other Misc Revenue - - 2,636 - - -
Total Revenues & Other Financing
Sources -$ -$ 723,225$ 766,832$ 766,832$ 766,832$
Expenditures:
Personnel - - 32,073 32,604 33,343 34,012
Services - - 107,478 102,554 102,770 103,247
Supplies - - 18,076 13,995 14,275 14,561
Sub-Total Expenditures - - 157,627 149,153 150,388 151,820
Transfers Out:
Capital Project Fund - - - 270,000 - -
Misc Transfers Out - - 24,000 - - -
IntrFund Loan - - 54,230 55,324 56,389 29,651
Sub-Total Transfers Out - - 78,230 325,324 56,389 29,651
Total Expenditures & Transfers Out -$ -$ 235,857$ 474,477$ 206,777$ 181,471$
Personnel Services - FTE 2012 2013 2014
M.W. I - Parking Systems 1.00 0.50 0.50
Total Personnel 1.00 0.50 0.50
* See General Fund for Transit activity prior to 2013
Activity Summary
333
WASTEWATER TREATMENT FUND
The Wastewater Treatment fund accounts for the business-like operations of the City’s
wastewater/sewer utility. The wastewater utility operates the City’s two waste treatment plants,
the sanitary sewer collection system, and the wastewater monitoring operations. The
Wastewater fund is primarily supported through user fees.
The wastewater operations are currently undergoing a major transformation. The City is
currently expanding the South Wastewater Plant and relocating the North Wastewater
Treatment Plant operations into the South Plant. The project estimate is $55.2 million, with
funding of $32.5 million from state and federal grants, $13.6 million from Local Option Sales Tax
revenue, $7 million in sewer revenue bonds, and $2.1 million from Wastewater user fees. This
project will span several years and is scheduled for completion in FY15.
Reconstruction of the North River Corridor Trunk Sewer is also scheduled for FY2013-2014 and
is to be constructed in conjunction with the Gateway project. It will replace two existing sewers
with a single sewer the will be sized to the existing drainage area plus 5,700 acres of the Rapid
Creek watershed north of I-80. The existing sewers were constructed in 1983 and 1936. Total
project estimate is for $4.4 million and is to be funded from Wastewater user fees. These two
capital improvement projects will be partially paid for with a large piece of current cash
balances. The fiscal year 2014 budget includes a transfer of $3.74 million for this project.
The Wastewater fund’s unassigned cash balance at FY12 year-end increased to approximately
$13.5 million due to interest savings on the 2008, 2009 and 2010 Sewer Revenue Bond
Refunding issues. Restricted cash balance for approximately $11.9 million at the end of fiscal
year 2012. These funds are restricted in accordance with revenue bond covenants.
FY13 year-end cash balance is
estimated to drop 14.4% from
FY12, and FY14 year-end balance
is estimated to fall another 12.3%,
as capital project expenditures
continue.
Bond covenant requirements are
monitored on an accrual basis and
reported in the City’s Consolidated
Annual Financial Report.
Restricted cash balance is
expected to decrease to $10.2
million in fiscal year 2014.
*FY13 and FY14 figures are estimated
FY10 FY11 FY12 FY13*FY14*
Cash Balance 12,615,016 12,861,879 13,546,595 11,592,127 10,162,862
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
Unassigned Cash Balance
334
SEWER FEES
Wastewater Operations are funded by sewer user fees, per the following schedule:
Minimum Monthly Charge (includes the first 100 cu. ft. used) $8.15
Each Additional 100 cu. ft. $3.99
BOD (per pound) 300 mg/L or less included in charge for 100 cu.
ft. of water used
BOD (per pound) from 301 mg/L to 2000 mg/L $0.28 per pound
BOD (per pound) greater than 2000 mg/L $0.425 per pound
Suspended Solids (SS) per pound $0.227 per pound
Monthly Minimum, Unmetered User $33.36 per month
Manufactured Housing Park, Monthly Minimum per lot $33.36 per month
Holding Tank Waste - plus landfill fees $0.032 per gallon
Holding Tank Waste Hauler - Annual Permit $907.00 per year
No changes are proposed in the FY14 budget to the City’s sewer rate structure.
Revenue:
Approximately 97% of Wastewater
operations are funded through charges for
services. The FY14 budget is estimated at
the FY12 levels which is lower than the
FY13 estimate be less than 1%.
Use of Money & Property primarily consists
of interest on investments.
Expenditures:
The FY14 adopted budget removes the
20% funding of the Economic Development
Coordinator position from the Wastewater
Division’s budget.
The FY14 budgeted expenditures are $1.8
million lower than the estimated FY2013
expenditures due a decrease in the 2010
revenue bond annual payment from the
refunding of the 2002 revenue bonds.
97%
1% 2%
FY14 Estimated - $12,995,201
Charges for
Services
Misc Revenue
Use of Money &
Property
20%
24%
7%
3%
46%
FY14 Adopted - $10,172,004
Personnel
Services
Supplies
Capital Outlay
Debt Service
335
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 41,380,120$ 24,863,582$ 25,451,053$ 21,810,937$ 20,394,134$ 22,194,746$
Revenues & Other Financing Sources:
Licenses And Permits
Misc Permits & Lic 4855 5,896 4,855 5,896 5,896 5,896
Use Of Money And Property
Interest Revenues 300,965 276,163 300,965 276,163 276,163 276,163
Royalties & Commiss 248 271 248 271 271 271
Charges For Fees And Services
Misc Charges For Svc 75,696 8,665 75,696 8,665 8,665 8,665
Wastewater Charges 12,682,773 12,548,976 12,682,773 12,548,976 12,548,976 12,548,976
Refuse Charges - 3,421 - 3,421 3,421 3,421
Miscellaneous
Misc Merchandise 222 323 222 323 323 323
Other Misc Revenue 53,537 151,486 51,273 151,486 151,486 151,486
Other Financial Sources
Sale Of Assets 8,588 469 - - - -
Debt Sales - - - 7,000,000 - -
1) Bond Ordinance Trans 6,485,896 6,488,050 4,720,725 4,736,638 4,763,163 4,732,075
Total Revenues & Other Financing
Sources 19,612,780$ 19,483,720$ 17,836,757$ 24,731,839$ 17,758,364$ 17,727,276$
Expenditures:
Wastewater Administration 1,753,074 1,759,669 1,495,522 1,682,245 1,695,291 1,713,733
Wastewater Treatment Plant Ops 2,707,145 2,918,215 3,240,267 2,914,034 2,953,427 3,024,083
Wastewater Collection Systems 753,939 869,541 805,048 851,549 873,276 893,574
Wastewater Debt Service 23,014,004 6,308,000 6,411,888 4,724,176 5,172,595 5,199,964
Sub-Total Expenditures 28,228,162 11,855,425 11,952,725 10,172,004 10,694,589 10,831,354
Transfers Out:
Capital Project Fund 1,394,822 529,740 4,779,639 11,240,000 500,000 500,000
1) Debt Service Funding 6,485,896 6,488,050 4,720,725 4,736,638 4,763,163 4,732,075
Operating Subsidy 20,438 23,034 23,784 - - -
Sub-Total Transfers Out 7,901,156 7,040,824 9,524,148 15,976,638 5,263,163 5,232,075
Total Expenditures & Transfers Out 36,129,318$ 18,896,249$ 21,476,873$ 26,148,642$ 15,957,752$ 16,063,429$
Cash Balance, June 30 24,863,582$ 25,451,053$ 21,810,937$ 20,394,134$ 22,194,746$ 23,858,593$
Restricted / Committed /Assigned 12,001,703 11,904,458 10,218,810 10,231,272 9,821,840 9,353,951
Unassigned Balance 12,861,879$ 13,546,595$ 11,592,127$ 10,162,862$ 12,372,906$ 14,504,642$
% of Expenditures 36%72%54%39%78%90%
1) Same Fund Transfers required by bond covenants
Wastewater Treatment (7200 - 7201)
Fund Summary
336
WASTEWATER TREATMENT OPERATIONS
The Iowa City Wastewater Division exists in order to economically ensure the public health and
safety of the citizens of Iowa City and locally protect the Iowa River as a water resource for the
people of Iowa. The division will achieve the mission by providing proper care, operation, and
maintenance of City wastewater and storm water collection systems, treatment plants, and the
local environment.
Wastewater Treatment processes an average of 9.7 million gallons of wastewater per day. Staff
members measure and report 120 different tests per month to the Iowa Department of Natural
Resources (DNR) for both influent waste and treated effluent.
Other major work elements for this division include sewer main repairs, preventative
maintenance, and 24/7 response to emergency sewer calls. Staffing is seven days a week for
operations staff. Administrative, lab, and maintenance staff are on-site five days a week. The
division’s budget is organized into five activities:
Wastewater Administration
Wastewater Administration personnel consists of 0.5 FTE Wastewater Superintendent,
1.0 FTE Assistant Superintendent, and 0.5 FTE Senior Clerk. Administration oversees
the operation of:
Wastewater Treatment Plant Operations
The Wastewater Division operates and maintains two treatment plants. The South
Plant, located at 4366 Napoleon St. SE, was expanded in 2002 to accommodate more
stringent ammonia removal standards and future growth in residential and industrial
customers.
Wastewater Collection Systems
The Wastewater Division maintains 300 miles of sanitary sewer. The division also
operates and maintains 17 lift stations throughout the City. Wastewater lift stations are
facilities designed to move wastewater from lower to higher elevation, particularly where
the elevation of the source is not sufficient for gravity flow and/or when the use of gravity
conveyance will result in excessive excavation depths and high sewer construction
costs.
Wastewater Debt Service
Wastewater debt service consists of principal and interest payments on wastewater
revenue bonds, which are repaid with wastewater revenue.
337
HIGHLIGHTS
The total treatment capacity for both City plants is 16.6 million gallons/day under
average conditions.
Treatment Plant operations accomplish 95.5% removal of CBOD, suspended solids,
and ammonia nitrogen – the key pollutants required to be monitored.
Preventive maintenance jetting of the sewer collection system covers 15% per year
and video inspection covers 5% per year of the 300 miles of public sewer.
Sewer emergency call response takes place within 30 minutes, 24 hours per day.
Recent Accomplishments:
The South Wastewater Treatment plant
completed the installation of energy
conservation measures – lighting
systems, an aeration blower, and
digester gas burner – reducing utility
costs by approximately $50,000 per
year.
The Wastewater Division analyses
6,376 required samples for compliance
with NPDES requirement, with 5
samples exceeding limits in FY12, a
compliance rate of 99.9%.
18 out 26 Division Staff are certified
Treatment Plant Operators by the state
of Iowa. The staff collectively carries15
additional technical certifications.
Division staff successfully prevented
damage to facilities and maintained
compliance when more than 100,000
gallons of “pyrolytic oil” entered the
collection system due to the Landfill fire.
Upcoming Challenges:
The decommissioning of the North
Wastewater Treatment plant will
consolidate operations at the South
Plant, with a potential for improved
efficiency and economic development
potential at the former plant location.
Completion and start-up of the
expanded facilities at the South Plant
will require compliance with new and
more stringent effluent limits.
The North River Trunk Sewer
reconstruction will provide future
development capacity, improve the
sewer system reliability, and contribute
to flood zone protection.
Staffing:
Lab Technician, 2.0 FTE to 1.0 FTE
FY2012
Actual
FY2013
Actual
FY2014
Adopted
Total
FTE’s 25.40 25.40 24.40
Service Level Changes for FY2014:
New equipment is proposed to streamline
manhole repairs in conjunction with the
Streets Division. The repair system will
allow for faster repairs at an economical
rate, utilizing some city equipment that is
available in the warmer months.
338
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: Economic and Community Development
Department Goal: Protect the City’s natural resources and waterways for public
health, recreation opportunities and development
Department Objective: Meet or exceed DNR permit requirements for sanitary and
stormwater sewer systems
Performance Measure:
Number of in-house analyses (monthly)
CBOD, TSS, NH3 – Percent removal
Strategic Plan Goal: Coordinated Communication & Customer Service Orientation
Department Goal: Protect public and private property from water damage and health
hazards
Department Objective: Control Sanitary Sewer Overflows (sewer backups)
Performance Measures:
Number of SSOs per year
Sewer Jetting, miles per year
Video Inspection, miles per year
Goal FY12 Actual FY13 Estimated FY14 Target
520 456 494 520
Goal FY12 Actual FY13 Estimated FY14 Target
97% 95.5% 94.8% 96%
Goal FY12 Actual FY13 Estimated FY14 Target
0 4 6 4
Goal FY12 Actual FY13 Estimated FY14 Target
50 39.13 42 45
Goal FY12 Actual FY13 Estimated FY14 Target
20 15.7 17 20
339
City of Iowa City
Activity: Wastewater Administration (720110)Fund: Wastewater Treatment (7200)
Division: Wastewater (720100)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 295,450 276,163 295,450 276,163 276,163 276,163
Charges For Fees And Services
Wastewater Charges 12,681,817 12,548,566 12,681,817 12,548,566 12,548,566 12,548,566
Miscellaneous
Other Misc Revenue 94 - 94 - - -
Other Financial Sources
Sale Of Assets 8,588 429 - - - -
Total Revenues & Other Financing Sources 12,985,949$ 12,825,158$ 12,977,361$ 12,824,729$ 12,824,729$ 12,824,729$
Expenditures:
Personnel 198,011 205,669 201,807 206,456 213,396 220,302
Services 1,495,080 1,507,861 1,195,991 1,400,812 1,410,967 1,421,534
Supplies 60,158 46,139 70,224 47,477 48,428 49,397
Sub-Total Expenditures 1,753,249 1,759,669 1,495,522 1,682,245 1,695,291 1,713,733
Transfers Out:
Capital Project Fund - 17,494 224,000 - - -
Debt Service Funding 6,485,896 6,488,050 4,720,725 4,736,638 4,763,163 4,732,075
Operating Subsidy 20,438 23,034 23,784 - - -
Sub-Total Transfers Out 6,506,334 6,528,578 4,968,509 4,736,638 4,763,163 4,732,075
Total Expenditures & Transfers Out 8,259,583$ 8,288,247$ 6,464,031$ 6,418,883$ 6,458,454$ 6,445,808$
Personnel Services - FTE 2012 2013 2014
Asst Supt - Wastewater 1.00 1.00 1.00
Sr Clerk/Typist - Wastewater 0.50 0.50 0.50
Wastewater Superintendent 0.50 0.50 0.50
Total Personnel 2.00 2.00 2.00
Activity Summary
340
City of Iowa City
Activity: Wastewater Treatment Plant Ops (720120)Fund: Wastewater Treatment (7200)
Division: Wastewater (720100)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Licenses And Permits
Misc Permits & Licenses 907 - 907 - - -
Use Of Money And Property
Royalties & Commissions 248 271 248 271 271 271
Charges For Fees And Services
Misc Charges For Services 75,696 8,665 75,696 8,665 8,665 8,665
Refuse Charges - 3,421 - 3,421 3,421 3,421
Miscellaneous
Other Misc Revenue 192 148,496 192 148,496 148,496 148,496
Total Revenues & Other Financing
Sources 76,136$ 160,853$ 76,136$ 160,853$ 160,853$ 160,853$
Expenditures:
Personnel 1,283,389 1,357,737 1,429,707 1,283,019 1,325,081 1,367,862
Services 937,915 951,714 964,509 895,618 911,440 927,579
Supplies 476,675 605,464 515,128 575,397 586,906 598,642
Capital Outlay 8,332 3,300 330,923 160,000 130,000 130,000
Sub-Total Expenditures 2,706,311 2,918,215 3,240,267 2,914,034 2,953,427 3,024,083
Transfers Out:
Capital Project Fund - - 1,890,000 - - -
Sub-Total Transfers Out - - 1,890,000 - - -
Total Expenditures & Transfers Out 2,706,311$ 2,918,215$ 5,130,267$ 2,914,034$ 2,953,427$ 3,024,083$
Personnel Services - FTE 2012 2013 2014
Chemist 1.00 1.00 1.00
Electrician - Wastewater 1.00 1.00 1.00
Electronics Tech - Wastewater 1.00 1.00 1.00
Laboratory Technician - WW 2.00 2.00 1.00
M. W. I - Wastewater Trtmt 1.00 1.00 1.00
Maint Operator - Wastewater 3.00 3.00 3.00
M.W. II - Wastewater Trtmnt Plnt 3.00 3.00 2.00
Sr M.W. - Wastewater Plant 1.00 1.00 1.00
Sr TPO - Wastewater 1.00 1.00 1.00
TPO - Wastewater Treatment 4.00 4.00 4.00
Total Personnel 18.00 18.00 16.00
Activity Summary
341
City of Iowa City
Activity: Wastewater Treatment Plant Ops (720120)Fund: Wastewater Treatment (7200)
Division: Wastewater (720100)Department: Public Works
Activity Summary
Capital Outlay 2013 2014
Building improvements - 20,000
Chip Seal Roads 15,000 -
Contracted Improvements 115,923 15,000
Facility Repairs - 50,000
Facility Repairs & Process Equipment - 15,000
Landscaping 5,000 5,000
N. Plant Building Maintenance 5,000 -
N. Plant Facility Repairs 10,000 -
North Plant Maintenance - 5,000
NP Instruments Upgrade/Repairs 5,000 -
Process instruments - 50,000
S. Plant Facility Repairs 75,000 -
S. Plant Maintenance 50,000 -
SP Instruments Repair/Upgrade 50,000 -
Total Capital Outlay 330,923 160,000
342
City of Iowa City
Activity: Wastewater Collection Systems (720140)Fund: Wastewater Treatment (7200)
Division: Wastewater (720100)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Licenses And Permits
Misc Permits & Licenses 3,948 5,896 3,948 5,896 5,896 5,896
Charges For Fees And Services
Wastewater Charges 956 410 956 410 410 410
Miscellaneous
Misc Merchandise 30 323 30 323 323 323
Other Misc Revenue 51,179 2,990 51,179 2,990 2,990 2,990
Other Financial Sources
Sale Of Assets - 40 - - - -
Total Revenues & Other Financing
Sources 56,113$ 9,659$ 56,113$ 9,619$ 9,619$ 9,619$
Expenditures:
Personnel 427,163 444,148 440,683 493,529 511,588 528,148
Services 198,928 187,941 203,559 192,543 195,048 197,603
Supplies 54,535 55,748 73,306 57,977 59,140 60,323
Capital Outlay 73,313 181,704 87,500 107,500 107,500 107,500
Sub-Total Expenditures 753,939 869,541 805,048 851,549 873,276 893,574
Transfers Out:
Capital Project Fund 1,394,822 512,246 2,665,639 4,240,000 500,000 500,000
Sub-Total Transfers Out 1,394,822 512,246 2,665,639 4,240,000 500,000 500,000
Total Expenditures & Transfers Out 2,148,761$ 1,381,787$ 3,470,687$ 5,091,549$ 1,373,276$ 1,393,574$
Personnel Services - FTE 2012 2013 2014
M.W. III - Wastewater Collect. 1.80 1.80 1.80
M.W. II - Wastewater Trtmnt Plnt 2.70 2.70 3.70
Sr M.W. - Wastewater Collection 0.90 0.90 0.90
Total Personnel 5.40 5.40 6.40
Capital Outlay 2013 2014
Inflow & Infiltration Repair - 50,000
Lift Station Process Equip - 15,000
Lift Station Repair 37,500 -
Lift Station Structure Repair - 15,000
Mr. Manhole Repair System - 20,000
Sampling Equipment - 7,500
Sewer Main Repair 50,000 -
Total Capital Outlay 87,500 107,500
Activity Summary
343
City of Iowa City
Activity: Wastewater Debt Service (720800)Fund: Wastewater Treatment (7200)
Division: Wastewater (720100)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 5,515 - 5,515 - - -
Other Financial Sources
Bond Ordinance Trans 6,485,896 6,488,050 4,720,725 4,736,638 4,763,163 4,732,075
Total Revenues & Other Financing
Sources 6,491,411$ 6,488,050$ 4,726,240$ 4,736,638$ 4,763,163$ 4,732,075$
Expenditures:
Other Financial Uses
Revenue Bonds Principal & Interest
Payments 23,014,004 6,308,000 6,411,888 4,724,176 5,172,595 5,199,964
Capital Project Funding 7,000,000
Sub-Total Expenditures 23,014,004 6,308,000 6,411,888 11,724,176 5,172,595 5,199,964
Total Expenditures & Transfers Out 23,014,004$ 6,308,000$ 6,411,888$ 11,724,176$ 5,172,595$ 5,199,964$
Activity Summary
344
Issue / Use of Funds Amount of
Issue Principal Interest Total
Obligation
2008C Sewer Revenue Refunding
of Series 1996, 1997 and 1999 Revenue Bonds 24,280,000 2023 2,459,625 17,880,000 3,831,038 21,711,038
2009A Sewer Refunding
of Series 2000 Revenue Bonds 8,660,000 2026 785,663 7,675,000 2,590,625 10,265,625
2010A Sewer Revenue Refunding
of Series 2001 and 2002 Revenue Bonds 15,080,000 2021 3,166,600 9,650,000 1,608,475 11,258,475
2014 Sewer Revenue Bonds - Proposed 7,000,000 2034 0 0 0 0
Total Sewer Revenue Bonds:6,411,888 35,205,000 8,030,138 43,235,138
Outstanding June 30, 2013Principal &
Interest
Payments
FY2013
Fiscal Year
Debt Paid
in Full
Sewer Revenue Bonds
Outstanding Debt Obligation at June 30, 2013
Summary by Individual Issue
345
Fiscal
Year Principal Interest Total
2014 1,735,000 724,131 2,459,131 2,459,131 17,880,000 3.25%
2015 1,800,000 664,438 2,464,438 2,464,438 16,145,000 3.50%
2016 1,885,000 597,594 2,482,594 2,482,594 14,345,000 3.75%
2017 1,945,000 523,350 2,468,350 2,468,350 12,460,000 4.00%
2018 2,035,000 443,750 2,478,750 2,478,750 10,515,000 4.00%
2019 2,095,000 361,150 2,456,150 2,456,150 8,480,000 4.00%
2020 2,205,000 264,125 2,469,125 2,469,125 6,385,000 5.00%
2021 1,775,000 164,625 1,939,625 1,939,625 4,180,000 5.00%
2022 1,850,000 74,000 1,924,000 1,924,000 2,405,000 5.00%
2023 555,000 13,875 568,875 568,875 555,000 5.00%
Totals @
06/30/13 17,880,000 3,831,038 21,711,038 21,711,038
Notes due after July 1, 2016 are subject to call on said date or any date thereafter
upon terms of par plus accrued interest to date of call
Payments Principal
Outstanding
Beginning of
Fiscal Year
Paid by
Sewer
Revenues
Coupon
Rate
2008 Sewer Revenue Refunding Capital Loan Notes
Principal payable 7-1, beginning July 1, 2009;
Interest payable 7-1 and 1-1, beginning January 1, 2009.
These notes were issued to provide funds for refunding the outstanding Sewer Revenue
Bonds Series 1996, 1997, and 1999.
346
Fiscal
Year Principal Interest Total
2014 450,000 335,175 785,175 785,175 7,675,000 3.50%
2015 465,000 319,163 784,163 784,163 7,225,000 3.50%
2016 485,000 301,325 786,325 786,325 6,760,000 4.00%
2017 505,000 281,525 786,525 786,525 6,275,000 4.00%
2018 525,000 260,925 785,925 785,925 5,770,000 4.00%
2019 550,000 238,050 788,050 788,050 5,245,000 4.50%
2020 575,000 212,738 787,738 787,738 4,695,000 4.50%
2021 605,000 186,188 791,188 791,188 4,120,000 4.50%
2022 635,000 158,288 793,288 793,288 3,515,000 4.50%
2023 665,000 127,375 792,375 792,375 2,880,000 5.00%
2024 700,000 93,250 793,250 793,250 2,215,000 5.00%
2025 740,000 57,250 797,250 797,250 1,515,000 5.00%
2026 775,000 19,375 794,375 794,375 775,000 5.00%
Totals @
06/30/13 7,675,000 2,590,625 10,265,625 10,265,625
Notes due after July 1, 2017 are subject to call on said date or any date thereafter
upon terms of par plus accrued interest to date of call
Payments Principal
Outstanding
Beginning of
Fiscal Year
Coupon
Rate
Paid by
Sewer
Revenues
2009 Sewer Revenue Refunding Capital Loan Notes
Principal payable 7-1, beginning July 1, 2010;
Interest payable 7-1 and 1-1, beginning January 1, 2010.
These notes were issued to provide funds for refunding the outstanding Sewer Revenue
Bonds Series 2000.
347
Fiscal
Year Principal Interest Total
2014 1,065,000 359,375 1,424,375 1,424,375 9,650,000 3.00%
2015 1,105,000 321,300 1,426,300 1,426,300 8,585,000 4.00%
2016 1,150,000 276,200 1,426,200 1,426,200 7,480,000 4.00%
2017 1,175,000 229,700 1,404,700 1,404,700 6,330,000 4.00%
2018 1,215,000 181,900 1,396,900 1,396,900 5,155,000 4.00%
2019 1,270,000 132,200 1,402,200 1,402,200 3,940,000 4.00%
2020 1,310,000 80,600 1,390,600 1,390,600 2,670,000 4.00%
2021 1,360,000 27,200 1,387,200 1,387,200 1,360,000 4.00%
-
Totals @
06/30/13 9,650,000 1,608,475 11,258,475 11,258,475
Notes due after July 1, 2018 are subject to call on said date or any date thereafter
upon terms of par plus accrued interest to date of call
Payments Principal
Outstanding
Beginning of
Fiscal Year
Paid by
Sewer
Revenues
Coupon
Rate
2010 Sewer Revenue Refunding Capital Loan Notes
Principal payable 7-1, beginning July 1, 2011;
Interest payable 7-1 and 1-1, beginning January 1, 2011.
These notes were issued to provide funds for refunding the outstanding Sewer Revenue
Bonds Series 2001 and 2002 Refunding.
348
Fiscal
Year Principal Interest Total
2014 3,250,000 1,418,681 4,668,681 4,668,681 35,205,000
2015 3,370,000 1,304,900 4,674,900 4,674,900 31,955,000
2016 3,520,000 1,175,119 4,695,119 4,695,119 28,585,000
2017 3,625,000 1,034,575 4,659,575 4,659,575 25,065,000
2018 3,775,000 886,575 4,661,575 4,661,575 21,440,000
2019 3,915,000 731,400 4,646,400 4,646,400 17,665,000
2020 4,090,000 557,463 4,647,463 4,647,463 13,750,000
2021 3,740,000 378,013 4,118,013 4,118,013 9,660,000
2022 2,485,000 232,288 2,717,288 2,717,288 5,920,000
2023 1,220,000 141,250 1,361,250 1,361,250 3,435,000
2024 700,000 93,250 793,250 793,250 2,215,000
2025 740,000 57,250 797,250 797,250 1,515,000
2026 775,000 19,375 794,375 794,375 775,000
- - - - -
Totals @
06/30/13 35,205,000 8,030,138 43,235,138 43,235,138
Payments Principal
Outstanding
Beginning of
Fiscal Year
Paid by Sewer
Revenue
Sewer Revenue Bonds - Summary
Debt Repayment Schedule
349
WATER FUND
The Water enterprise fund accounts the City’s water utility operations including the operation of
a water production plant, water storage facilities, water distribution system, water meter reading,
and water quality monitoring. The business-like fund is primarily supported through user fees.
The Water fund’s cash balance at the close of FY12 was approximately $8.7 million. Though
user fees are currently sufficient to cover annual operating costs, they are insufficient to cover
debt service and capital project expenditures. Fund balance will continue to be monitored and
fee adjustments will be recommended as necessary. Fund balance will be augmented as
FEMA reimbursements for flood related projects are received. There are no significant non-
recurring capital projects currently planned, however, $600,000 is budgeted to transfer to the
capital projects fund for the annual water main replacement program.
FY13 year-end unassigned
cash balance is estimated to fall
37.6% compared to FY12.
FY14 cash balance is expected
to decrease another 9.4%.
The Water fund will have an
estimated $3.86 million in
restricted cash at the end of
FY13 for revenue bond
covenants
*FY13 and FY14 figures are estimates.
Revenue: The Water Division is funded by water user fees, per the following schedule:
Minimum Monthly Charge (MMC) Minimum Usage Rates
Meter Size (inches) Rate
5/8 (residential) $6.41
3/4 $7.00
1 $8.26
1½ $16.47
2 $22.14
3 $40.91
4 $71.37
6 $143.61
Cubic Feet Rate
First 100/mo. MMC (by meter size)
101-3,000/mo. $2.99/100 cu. ft.
3,001 and over $2.15/100 cu. ft.
Single Purpose Meter Charges
First 100/mo. MMC
Over 101/mo. $2.99/100 cu. ft.
There are no user fee changes scheduled for fiscal year 2014.
FY10 FY11 FY12 FY13 FY14
Cash Balance $12,072,309 $10,065,355 $8,733,754 $5,448,175 $4,934,008
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
Unassigned Cash Balance
350
Revenue:
Approximately 98% of Water operations are
funded through charges for services. The
estimated change in revenues from FY13 to
FY14 is a 0.3% increase.
Use of Money & Property primarily consists
of interest on investments.
Expenditures:
Capital Outlay includes funds for
contracted main repairs, water meters,
and radio read devices.
The FY14 proposed budget removes the
20% funding of the Economic
Development Coordinator position from
the Water Division’s budget.
98%
2% 0%
FY14 Estimated - $8,386,021
Charges for Fees &
Services
Use of Money &
Property
Misc Revenue
34%
25%
8%
8%
25%
FY14 Adopted - $7,930,586
Personnel
Services
Supplies
Capital Outlay
Debt Service
351
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 16,147,654$ 14,268,644$ 17,950,722$ 9,280,891$ 8,792,001$ 8,425,063$
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 141,174 567,240 141,174 147,967 147,967 147,967
Rents 650 - 650 - - -
Royalties & Commiss 790 846 790 846 846 846
Intergovernmental
Fed Intergovnt Rev 26,319 2,849 - - - -
Disaster Assistance - 317 - - - -
Charges For Fees And Services
Water Charges 8,031,704 8,225,837 8,184,531 8,225,837 8,225,837 8,225,837
Miscellaneous
Printed Materials 30 16 30 - - -
Misc Merchandise 29,043 5,135 29,043 5,135 5,135 5,135
Intra-City Charges - 4,000 - 4,000 4,000 4,000
Other Misc Revenue 7,500 2,236 7,500 2,236 2,236 2,236
Other Financial Sources
Debt Sales - 4,989,908 - - - -
Sale Of Assets - 729 - - - -
1) Bond Ordinance Trans 2,082,551 2,085,268 2,090,443 2,010,316 2,008,716 2,010,716
Total Revenues & Other Financing
Sources 10,319,761$ 15,884,381$ 10,454,161$ 10,396,337$ 10,394,737$ 10,396,737$
Expenditures:
Water Administration 1,234,179 1,319,931 1,152,826 1,169,368 1,181,134 1,193,283
Water Treatment Plant Ops 2,003,682 1,846,513 2,151,012 2,137,662 2,102,856 2,091,709
Water Distribution System 1,118,935 1,248,509 1,356,548 1,361,944 1,339,560 1,360,059
Water Customer Service 1,124,819 1,207,553 1,223,474 1,203,857 1,032,469 1,051,785
Water Public Relations 66,922 71,973 61,875 72,716 74,104 75,495
Water Debt Service 2,011,972 2,061,497 7,477,856 1,985,039 1,989,611 1,987,314
Sub-Total Expenditures 7,560,509 7,755,976 13,423,591 7,930,586 7,719,734 7,759,645
Transfers Out:
Capital Project Fund 1,790,265 567,560 2,848,027 600,000 700,000 600,000
1) Debt Service Funding 2,082,550 2,085,268 2,090,443 2,010,316 2,008,716 2,010,716
GO Bond Abatement 745,009 1,770,465 738,147 344,325 333,225 317,125
Operating Subsidy 20,438 23,034 23,784 - - -
Sub-Total Transfers Out 4,638,262 4,446,327 5,700,401 2,954,641 3,041,941 2,927,841
Total Expenditures & Transfers Out 12,198,771$ 12,202,303$ 19,123,992$ 10,885,227$ 10,761,675$ 10,687,486$
Cash Balance, June 30 14,268,644$ 17,950,722$ 9,280,891$ 8,792,001$ 8,425,063$ 8,134,314$
Restricted / Committed /Assigned 4,203,289 9,216,968 3,832,716 3,857,993 3,877,098 3,900,500
Unassigned Balance 10,065,355$ 8,733,754$ 5,448,175$ 4,934,008$ 4,547,965$ 4,233,814$
% of Expenditures 83%72%28%45%42%40%
1) Same Fund Transfers required by bond covenants
Water (7300 - 7301)
Fund Summary
352
WATER OPERATIONS
The mission of the Water Division is to efficiently produce and distribute high quality and
abundant quantity of potable water necessary for the residential, commercial, industrial, and
firefighting needs of the City while maintaining compliance with EPA drinking water regulations.
The Water Division, as part of the Public Works Department, operates and maintains the
potable water system for the City of Iowa City and University Heights. 24/7 system operation is
maintained to provide regulatory approved quality, at satisfactory pressures, and in quantities
and rates of flow to satisfy all customer demands.
Iowa City’s award-winning water exceeds all required standards set by the Environmental
Protection Agency, with over 200 water quality tests performed each day by professional staff to
ensure that quality standards are attained. Water quality data is available through the
Consumer Confidence Report that is released to the public annually. The division’s budget is
organized into five activities:
Water Administration
Water Administration personnel consists of the Water Superintendent and Assistant
Superintendent. Administration oversees the operation of:
Water Treatment Plant Operations
Iowa City’s state-of-the-art water treatment facility, located at 80 Stephen Atkins Drive,
has a 16.7 million gallon per day capacity.
Water Distribution System
The division operates and maintains 263 miles of water main and appurtenances that
date back to 1882. In FY12, in-house staff replaced 3,000 ft. of water main in the
distribution system.
Customer Service
Nearly 26,000 service accounts are billed monthly. The division recently created a
‘critical customer’ list for emergency communication during main breaks or planned shut
downs.
Public Information/Education
The Water Division creates and delivers the Consumer Confidence Report to all
customers and updates the industrial water quality report for review on the City’s
website. The division also generates informative inserts for the customers’ water bills.
Water Debt Service
Water debt service consists of principal and interest payments on water revenue bonds,
which are repaid with water revenue.
353
HIGHLIGHTS
Flood ’08 Hazard Mitigation projects were completed, including the Peninsula and Water
Plant Prairie Park well fields, the Iowa River Power Dam and a river crossing. These
projects will protect the City’s well sources from future floods.
Energy efficiency projects, funded through MidAmerican Energy’s Advantage Efficiency
Partners program, were completed at the water plant including lighting, HVAC, and high
service pumping
A peak day record of 8.6+ million gallons of water was delivered during the worst
drought since the 1950’s. Increased water demands were met during this period without
the need for voluntary or mandatory conservation requests.
Compliance with Safe Drinking Water Standards was 100%.
Participated with the ICFD to achieve Insurance Service Organization (ISO) Public
Protection Classification upgrade to 2 from 3. This measure of firefighting capability and
reliability will benefit the City now and in the future.
The Automatic Meter Reading (AMR) program progressed to 85% with in-house staff
with the goal to complete the majority of meters by FY15.
Recent Accomplishments
Division Head completed Chairmanship
of the Iowa Section – American Water
Works Association (IAWWA)
Customer Service Coordinator received
the ‘Customer Service Hero Award’ at
the Customer Service Conference –
IAWWA
MW III – Water Distribution received
national honor for entry in ‘Gimmicks
and Gadgets’ competition.
MW III – Water Customer Service
completed IAWWA Leadership Institute.
Upcoming Challenges
Transition to distribution infrastructure
appurtenance predictive and
preventative repair and/or replacement.
Hydrants, valves, and system needs will
be evaluated to address the aging
infrastructure components.
Succession planning for critical Division
positions.
Effectively and efficiently manage the
change process associated with the
City’s new software platforms
Planning and implementation of
pressure zones as the City water
system continues to grow.
Staffing:
Maintenance operator from 4.0 FTE to 3.0
FTE
FY2012
Actual
FY2013
Actual
FY2014
Adopted
Total
FTE’s 32.75 32.75 31.75
Service Level Changes for FY2014:
Evaluating implementation of fire
sprinkler service fees and ‘meter in a
crate’ program(s) and other service
revenue sources.
Utilize temporary employees to seed
succession plan and create weekend
operator program.
354
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: Economic & Community Development
Department Goal: Ensure the water distribution system delivers high quality water in
sufficient quantities to meet development opportunities
Department Objective: Use Comprehensive Distribution Plan to ensure distribution
system will meet current and future water demand. This includes:
pressure zoning; asset management; rehabilitation and
replacement model and plan; and the GIS migration plan.
Performance Measures:
Water pumped (millions of gallons)
New water main (feet)
Water main replaced (feet)
Miles of main
Strategic Plan Goal: Coordinated Communication & Customer Service Orientation
Department Goal: Ensure high quality water is supplied in abundant quantities to the
residents of Iowa City
Department Objective: Surpass EPA water quality standards and minimize service
disruptions
Performance Measures:
Bacterial Samples
FY10 Actual FY11 Actual FY12 Actual 10 Year Average
2,054.6 1989.3 2008.2 2,050.7
FY10 Actual FY11 Actual FY12 Actual
Subdivisions 10,513 2,627 5,745
Projects 150 0 4,823
FY10 Actual FY11 Actual FY12 Actual 10 Year Average
6,627 3,393 3,807 5,189
FY09 Actual FY10 Actual FY11 Actual FY12 Actual
260 261 261 262
Goal FY12 Actual FY13 Estimate FY14 Estimate
832 832 832 832
355
Main breaks
Service work orders
Strategic Plan Goal: A Strong & Sustainable Financial Foundation
Department Goal: Efficiently distribute high quality water to a growing city
Department Objective: Identify energy and leak efficiency opportunities
Performance Measure:
Non-Account water percentage
Strategic Plan Goal: Neighborhood Stabilization
Department Goal: Maintain Insurance Services Office (ISO) rating to maintain high
level of service and safety for property owners and residents in
Iowa City
Department Objective: Ensure reliable water supplies for public safety purposes
Performance Measures:
Number of hydrants
Number of hydrants flushed
FY10 Actual FY11 Actual FY12 Actual 10 Year Average
39 56 57 63
FY10 Actual FY11 Actual FY12 Actual 10 Year Average
4,357 3,691 5,441 4,855
FY10 Actual FY11 Actual FY12 Actual 10 Year Average
13.4% 11.0% 8.3% 8.8%
FY10 Actual FY11 Actual FY12 Actual
3,223 3,240 3,316
FY10 Actual FY11 Actual FY12 Actual
3,878 3,899 4,000
356
City of Iowa City
Activity: Water Administration (730110)Fund: Water (7300)
Division: Water (730100)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 138,013 567,240 138,013 147,967 147,967 147,967
Royalties & Commiss 790 846 790 846 846 846
Charges For Fees And Services
Water Charges 7,695,498 7,805,858 7,848,325 7,805,858 7,805,858 7,805,858
Miscellaneous
Printed Materials 30 16 30 - - -
Intra-City Charges - 4,000 - 4,000 4,000 4,000
Other Misc Revenue 1,500 494 1,500 494 494 494
Other Financial Sources
Sale Of Assets - 729 - - - -
Total Revenues & Other Financing Sources 7,835,831$ 8,379,183$ 7,988,658$ 7,959,165$ 7,959,165$ 7,959,165$
Expenditures:
Personnel 213,678 238,090 235,583 241,000 245,919 250,955
Services 1,011,456 1,074,857 909,617 924,138 930,901 937,928
Supplies 9,045 4,717 7,626 4,230 4,314 4,400
Capital Outlay - 2,267 - - - -
Sub-Total Expenditures 1,234,179 1,319,931 1,152,826 1,169,368 1,181,134 1,193,283
Transfers Out:
Capital Project Fund 11,265 38,939 146,223 - - -
Debt Service Funding 2,082,550 2,085,268 2,090,443 2,010,316 2,008,716 2,010,716
GO Bond Abatement 745,009 1,770,465 738,147 344,325 333,225 317,125
Operating Subsidy 20,438 23,034 23,784 - - -
Sub-Total Transfers Out 2,859,262 3,917,706 2,998,597 2,354,641 2,341,941 2,327,841
Total Expenditures & Transfers Out 4,093,441$ 5,237,637$ 4,151,423$ 3,524,009$ 3,523,075$ 3,521,124$
Personnel Services - FTE 2012 2013 2014
Asst Supt - Water 1.00 1.00 1.00
Water Superintendent 1.00 1.00 1.00
Total Personnel 2.00 2.00 2.00
Activity Summary
357
City of Iowa City
Activity: Water Treatment Plant Ops (730120)Fund: Water (7300)
Division: Water (730100)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Miscellaneous
Other Misc Revenue 6,000 1,742 6,000 1,742 1,742 1,742
Total Revenues & Other Financing
Sources 6,000$ 1,742$ 6,000$ 1,742$ 1,742$ 1,742$
Expenditures:
Personnel 786,240 847,317 906,832 900,551 914,946 931,075
Services 723,904 671,238 757,242 719,030 732,141 745,511
Supplies 379,403 325,315 409,391 384,445 392,133 399,977
Capital Outlay 114,135 2,643 77,547 133,636 63,636 15,146
Sub-Total Expenditures 2,003,682 1,846,513 2,151,012 2,137,662 2,102,856 2,091,709
Transfers Out:
Capital Project Fund 51,254 7,910 (100,000) - - -
Sub-Total Transfers Out 51,254 7,910 (100,000) - - -
Total Expenditures & Transfers Out 2,054,936$ 1,854,423$ 2,051,012$ 2,137,662$ 2,102,856$ 2,091,709$
Personnel Services - FTE 2012 2013 2014
Laboratory Technician - Water 0.50 0.50 0.50
Maintenance Operator - Water 4.00 4.00 3.00
M.W. I - Water Plant 1.00 1.00 1.00
Sr. M.W. Water Plant 1.00 1.00 1.00
Sr. T.P.O. - Water 1.00 1.00 1.00
T.P.O. - Water 4.00 4.00 4.00
Total Personnel 11.50 11.50 10.50
Capital Outlay 2013 2014
Catalyst Exhaust Converter 35,000 -
Drought Mitigation Projects - 20,000
Exhaust Catalyst for Generator - 53,000
Liquivision-Reservoir inspection/clean - 8,490
Replace 2 Turbidimeters and Controllers - 5,146
Replace 2 Variable Frequency Drives - 40,000
Silurian Well #1 - 7,000
Turbidimeter & Controller 2,547 -
Var. Frequency Drive Replacements 40,000 -
Total Capital Outlay 77,547 133,636
Activity Summary
358
City of Iowa City
Activity: Water Distribution System (730130)Fund: Water (7300)
Division: Water (730100)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Rents 650 - 650 - - -
Intergovernmental
Fed Intergovnt Rev 26,319 2,849 - - - -
Disaster Assistance - 317 - - - -
Charges For Fees And Services
Water Charges 24,873 80,239 24,873 80,239 80,239 80,239
Miscellaneous
Misc Merchandise 10,902 4,384 10,902 4,384 4,384 4,384
Total Revenues & Other Financing
Sources 62,744$ 87,789$ 36,425$ 84,623$ 84,623$ 84,623$
Expenditures:
Personnel 599,355 676,380 703,570 728,590 742,570 756,805
Services 183,691 183,895 189,366 215,534 217,667 219,846
Supplies 178,914 179,872 248,612 200,320 204,323 208,408
Capital Outlay 156,975 208,362 215,000 217,500 175,000 175,000
Sub-Total Expenditures 1,118,935 1,248,509 1,356,548 1,361,944 1,339,560 1,360,059
Transfers Out:
Capital Project Fund 1,727,746 520,711 2,801,804 600,000 700,000 600,000
Sub-Total Transfers Out 1,727,746 520,711 2,801,804 600,000 700,000 600,000
Total Expenditures & Transfers Out 2,846,681$ 1,769,220$ 4,158,352$ 1,961,944$ 2,039,560$ 1,960,059$
Personnel Services - FTE 2012 2013 2014
M. W. II - Water Distribution 4.00 4.00 4.00
M. W. III - Water Distribution 2.00 2.00 2.00
Sr. M.W. - Water Distribution 1.00 1.00 1.00
Utilities Technician - Water 1.00 1.00 1.00
Total Personnel 8.00 8.00 8.00
Capital Outlay 2013 2014
1-Ton Dump Truck 25,000 -
Contracts Concrete Replacement 190,000 -
Water main repairs-contracted improvemnt - 217,500
Total Capital Outlay 215,000 217,500
Activity Summary
359
City of Iowa City
Activity: Water Customer Service (730140)Fund: Water (7300)
Division: Water (730100)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Charges For Fees And Services
Water Charges 311,333 339,740 311,333 339,740 339,740 339,740
Miscellaneous
Misc Merchandise 18,141 751 18,141 751 751 751
Total Revenues & Other Financing
Sources 329,474$ 340,491$ 329,474$ 340,491$ 340,491$ 340,491$
Expenditures:
Personnel 695,669 757,364 754,222 778,044 798,079 815,513
Services 144,023 128,038 151,240 118,953 120,527 122,132
Supplies 16,620 12,380 18,550 13,590 13,863 14,140
Capital Outlay 268,507 309,771 299,462 293,270 100,000 100,000
Total Expenditures & Transfers Out 1,124,819$ 1,207,553$ 1,223,474$ 1,203,857$ 1,032,469$ 1,051,785$
Personnel Services - FTE 2012 2013 2014
Building Inspector 1.00 1.00 1.00
Customer Service Coord 1.00 1.00 1.00
M. W. II - Water Service 2.00 2.00 2.00
M. W. III - Water Service 1.00 1.00 1.00
M.W. I - Meter Reader 1.00 1.00 1.00
M.W. I-Water Customer Service 3.00 3.00 3.00
Water Services Clerk 1.75 1.75 1.75
Total Personnel 10.75 10.75 10.75
Capital Outlay 2013 2014
MRX920 WtrMtrReading 8,462 -
Other Operating Equipment 104,000 -
Radio read devices - 105,500
Water Meters 187,000 187,770
Total Capital Outlay 299,462 293,270
Activity Summary
360
City of Iowa City
Activity: Water Public Relations (730150)Fund: Water (7300)
Division: Water (730100)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Total Revenues & Other Financing
Sources -$ -$ -$ -$ -$ -$
Expenditures:
Personnel 45,079 40,582 39,441 40,810 41,611 42,402
Services 21,457 30,522 22,069 30,800 31,376 31,963
Supplies 386 869 365 1,106 1,117 1,130
Total Expenditures & Transfers Out 66,922$ 71,973$ 61,875$ 72,716$ 74,104$ 75,495$
Personnel Services - FTE 2012 2013 2014
Public Info/Ed Coord - Pub Wks 0.50 0.50 0.50
Total Personnel 0.50 0.50 0.50
Activity: Water Debt Service (730800)Fund: Water (7300)
Division: Water (730100)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 3,161 - 3,161 - - -
Other Financial Sources
Debt Sales - 4,989,908 - - - -
Bond Ordinance Trans 2,082,551 2,085,268 2,090,443 2,010,316 2,008,716 2,010,716
Total Revenues & Other Financing
Sources 2,085,712$ 7,075,176$ 2,093,604$ 2,010,316$ 2,008,716$ 2,010,716$
Expenditures:
Services - 88 - 92 94 96
Other Financial Uses
Revenue Bonds Principal & Interest
Payments 2,011,972 2,061,409 7,477,856 1,984,947 1,989,517 1,987,218
Total Expenditures & Transfers Out 2,011,972$ 2,061,497$ 7,477,856$ 1,985,039$ 1,989,611$ 1,987,314$
Activity Summary
361
Issue / Use of Funds Amount of
Issue Principal Interest Total
Obligation
2008 / Refunding 1999B Capital Loan
Notes 7,115,000 2025 605,094 5,700,000 1,526,938 7,226,938
2009 Water Revenue Refunding
of Series 2000 Revenue Bonds 9,750,000 2026 847,938 8,430,000 2,608,731 11,038,731
2012C Water Revenue Refunding of
Series 2002 Revenue Bonds 4,950,000 2023 531,915 4,950,000 472,705 5,422,705
Total - Water Revenue Bonds 1,984,946 19,080,000 4,608,374 23,688,374
Fiscal Year
Debt Paid
in Full
Water Revenue Bonds
Outstanding Debt Obligation at June 30, 2013
Summary by Individual Issue
Principal &
Interest
Payments
FY2013
Outstanding June 30, 2013
362
Fiscal
Year Principal Interest Total
2014 385,000 220,094 605,094 605,094 5,700,000 3.250%
2015 395,000 206,925 601,925 601,925 5,315,000 3.500%
2016 410,000 192,838 602,838 602,838 4,920,000 3.500%
2017 425,000 177,694 602,694 602,694 4,510,000 3.750%
2018 445,000 160,825 605,825 605,825 4,085,000 4.000%
2019 460,000 142,725 602,725 602,725 3,640,000 4.000%
2020 475,000 124,025 599,025 599,025 3,180,000 4.000%
2021 495,000 104,625 599,625 599,625 2,705,000 4.000%
2022 515,000 84,103 599,103 599,103 2,210,000 4.125%
2023 540,000 62,006 602,006 602,006 1,695,000 4.250%
2024 565,000 38,172 603,172 603,172 1,155,000 4.375%
2025 590,000 12,906 602,906 602,906 590,000 4.375%
Totals @
06/30/13 5,700,000 1,526,938 7,226,938 7,226,938
Notes due after July 1, 2016 are subject to call on said date or any date thereafter
upon terms of par plus accrued interest to date of call
Payments Principal
Outstanding
Beginning of
Fiscal Year
Paid from
Water
Revenues
Coupon
Rate
2008 Water Revenue Refunding Capital Loan Notes
Principal payable 7-1, beginning July 1, 2009;
Interest payable 7-1 and 1-1, beginning January 1, 2009.
These notes were issued to provide funds to current refund outstanding Water Revenue
Bonds Series 1999B.
363
Fiscal
Year Principal Interest Total
2014 500,000 347,938 847,938 847,938 8,430,000 4.000%
2015 520,000 327,538 847,538 847,538 7,930,000 4.000%
2016 540,000 306,338 846,338 846,338 7,410,000 4.000%
2017 560,000 284,338 844,338 844,338 6,870,000 4.000%
2018 585,000 261,438 846,438 846,438 6,310,000 4.000%
2019 610,000 237,538 847,538 847,538 5,725,000 4.000%
2020 635,000 212,638 847,638 847,638 5,115,000 4.000%
2021 665,000 185,806 850,806 850,806 4,480,000 4.250%
2022 695,000 156,038 851,038 851,038 3,815,000 4.500%
2023 725,000 124,088 849,088 849,088 3,120,000 4.500%
2024 760,000 90,675 850,675 850,675 2,395,000 4.500%
2025 800,000 55,575 855,575 855,575 1,635,000 4.500%
2026 835,000 18,788 853,788 853,788 835,000 4.500%
Totals @
06/30/13 8,430,000 2,608,731 11,038,731 11,038,731
Notes due after July 1, 2017 are subject to call on said date or any date thereafter
upon terms of par plus accrued interest to date of call
Payments Principal
Outstanding
Beginning of
Fiscal Year
Coupon
Rate
Paid by
Water
Revenues
2009 Water Revenue Refunding Capital Loan Notes
Principal payable 7-1, beginning July 1, 2010;
Interest payable 7-1 and 1-1, beginning January 1, 2010.
These notes were issued to provide funds to current refund outstanding Water Revenue
Bonds Series 2000.
364
Fiscal
Year Principal Interest Total
2014 450,000 81,915 531,915 531,915 4,950,000 1.500%
2015 465,000 75,053 540,053 540,053 4,500,000 1.500%
2016 470,000 68,040 538,040 538,040 4,035,000 1.500%
2017 480,000 60,915 540,915 540,915 3,565,000 1.500%
2018 490,000 53,640 543,640 543,640 3,085,000 1.500%
2019 495,000 46,253 541,253 541,253 2,595,000 1.500%
2020 510,000 37,440 547,440 547,440 2,100,000 2.000%
2021 520,000 27,140 547,140 547,140 1,590,000 2.000%
2022 530,000 16,640 546,640 546,640 1,070,000 2.000%
2023 540,000 5,670 545,670 545,670 540,000 2.100%
-
Totals @
06/30/13 4,950,000 472,705 5,422,705 5,422,705
Notes due after July 1, 2020 are subject to call on said date or any date thereafter
Upon terms of par plus accrued interest to date of call
Payments Principal
Outstanding
Beginning of
Fiscal Year
Paid by
Water
Revenues
Coupon Rate
2012 Water Revenue Refunding Bond
Principal payable 7-1, beginning July 1, 2013;
Interest payable 7-1 and 1-1, beginning January 1, 2013.
This bond was issued for the purpose of the current refunding of $5,015,000 of the 2002 Water
Revenue Bonds.
365
Fiscal
Year Principal Interest Total
Paid by Water
Revenue
2014 1,335,000 649,946 1,984,946 1,984,946 19,080,000
2015 1,380,000 609,515 1,989,515 1,989,515 17,745,000
2016 1,420,000 567,215 1,987,215 1,987,215 16,365,000
2017 1,465,000 522,946 1,987,946 1,987,946 14,945,000
2018 1,520,000 475,903 1,995,903 1,995,903 13,480,000
2019 1,565,000 426,515 1,991,515 1,991,515 11,960,000
2020 1,620,000 374,103 1,994,103 1,994,103 10,395,000
2021 1,680,000 317,571 1,997,571 1,997,571 8,775,000
2022 1,740,000 256,781 1,996,781 1,996,781 7,095,000
2023 1,805,000 191,764 1,996,764 1,996,764 5,355,000
2024 1,325,000 128,847 1,453,847 1,453,847 3,550,000
2025 1,390,000 68,481 1,458,481 1,458,481 2,225,000
2026 835,000 18,788 853,788 853,788 835,000
- - - - -
Totals @
06/30/13 19,080,000 4,608,374 23,688,374 23,688,374
Payments Principal
Outstanding
Beginning of
Fiscal Year
Water Revenue Bonds - Summary
Debt Repayment Schedule
by Fiscal Year
366
REFUSE COLLECTION FUND
The Refuse Collection enterprise fund accounts for the activities of the City’s curbside pickup
program for household waste, yard waste, bulky items, and appliances. The Refuse Collection
fund is operated as a business and is primarily supported by user fees.
The Refuse Collection unassigned fund balance on June 30, 2012 was approximately $487,000,
a 5.6% increase.
FY13 unassigned cash
balance is estimated to
decrease by 43.2% compared
to FY12 primarily due to
capital outlay expenditures.
FY14 cash balance is
projected to increase 12.1%.
The Refuse Collection fund
has no restricted or assigned
cash balances.
Revenue: The Refuse Collection operation is funded by user fees. The following schedule
presents current user fees and the adopted FY14 fees. There are additional fees not listed,
including the pickup of tires, TVs, and computer monitors. The FY14 schedule includes fee
increases for bulky item pickup and yard waste bags and stickers.
Current
FY14
Adopted
Solid Waste (Garbage & Recycling) $11.40 min $11.40 min
Curbside Recycling per Unit $4.10 $4.10
Appliance Collection $20.00 $20.00
Bulky Item Pickup
First item $10.00 $12.50
Additional items $5.00 $6.00
Yard Waste
Per bag $1.00 $1.25
Annual sticker $20.00 $25.00
FY10 FY11 FY12 FY13*FY14*
Cash balance $309,697 $461,736 $487,466 $276,823 $301,910
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
Unassigned Cash Balance
367
Revenue:
Refuse charges for services fund nearly
100% of refuse collection operations.
General use permits and interest on
investments comprise less than 0.2% of
Refuse Collection estimated revenue.
Fiscal year 2014 revenue is estimated at
1% higher than fiscal year 2013
revenue.
Expenditures:
The FY14 adopted budget represents a
4.8% decrease from FY13 estimated
expenditures. The reduction is
predominantly from decreases in capital
outlay funding in the Refuse Operations
and the reduction of one FTE overall.
100%
0% 0%
FY14 Estimated - $2,984,915
Charges for
Services
General Use
Permits
Interest on
Investments
50%
47%
2% 1%
FY14 Adopted - $2,959,828
Personnel
Services
Supplies
Capital Outlay
368
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 309,692$ 461,736$ 487,466$ 276,823$ 301,910$ 308,361$
Revenues & Other Financing Sources:
Licenses And Permits
General Use Permits 3,696 4,150 3,696 4,150 4,150 4,150
Use Of Money And Property
Interest Revenues 615 661 615 661 661 661
Charges For Fees And Services
Refuse Charges 2,895,030 2,953,846 2,949,384 2,980,104 2,980,104 2,980,104
Miscellaneous
Other Misc Revenue 144 29 144 - - -
Total Revenues & Other Financing
Sources 2,899,485$ 2,958,686$ 2,953,839$ 2,984,915$ 2,984,915$ 2,984,915$
Expenditures:
Refuse Administration 484,281 509,411 533,990 518,582 524,957 531,498
Refuse Operations 1,153,522 1,266,536 1,390,022 1,321,132 1,312,852 1,334,397
Yard Waste Collection 321,686 338,974 445,253 220,638 224,018 227,475
Curbside Recycling Collection 625,208 633,688 615,992 705,323 717,035 729,268
White Goods/Bulky Collection 162,744 184,347 123,225 194,153 199,602 203,762
Sub-Total Expenditures 2,747,441 2,932,956 3,108,482 2,959,828 2,978,464 3,026,400
Transfers Out:
Capital Project Fund - - 56,000 - - -
Sub-Total Transfers Out - - 56,000 - - -
Total Expenditures & Transfers Out 2,747,441$ 2,932,956$ 3,164,482$ 2,959,828$ 2,978,464$ 3,026,400$
Cash Balance, June 30 461,736$ 487,466$ 276,823$ 301,910$ 308,361$ 266,876$
Restricted / Committed /Assigned - - - - - -
Unassigned Balance 461,736$ 487,466$ 276,823$ 301,910$ 308,361$ 266,876$
% of Expenditures 17%17%9%10%10%9%
Refuse Collection (7400)
Fund Summary
369
REFUSE COLLECTION OPERATIONS
Iowa City’s refuse collection programs are designed to protect the health safety and welfare of
our community by providing prompt and safe curbside collection of waste materials. Our
programs are designed around sustainable principles that promote recycling and ensure that
each specific category of waste is disposed of properly.
Refuse, Recycling, and Yard Waste Collection is administered by the Solid Waste staff within
the Streets Division. Crews provide curbside pickup of household waste, recycling, yard waste,
bulky items, and appliances to 15,030 households on a weekly basis in Iowa City. Services are
provided to residential properties ranging from one to four units. In addition, Solid Waste crews
provide elderly and handicap carryout service to residents whom document need. The Refuse
Collection budget is organized into five activities:
Refuse Collection Administration
Refuse Collection Administration personnel consists of 0.35 FTE Streets/Solid Waste
Superintendent, an Assistant Superintendent, and a Solid Waste Clerk. Administration
oversees the operation of:
Refuse Collection Operations
The city is divided into 5 sectors for garbage pickup. Visit www.icgov.org or call (319)-
356-5180 for pickup schedules. Tipper carts have now been delivered to 14,462 Iowa
City residents, making the collection process safer and more efficient. The conversion to
tipper carts has been a 10 year process.
Yard Waste Collection
Yard waste such as grass, leaves and garden residue can be bagged in special Iowa
City yard waste bags imprinted with the City logo. The bags are available for purchase at
participating Iowa City grocery, hardware and general merchandise stores, and at the
Iowa City City Hall Cashier (410 E. Washington St.). Residents may also purchase
annual yard waste stickers. This sticker is to be placed on a container no larger than 35
gallons that you supply. These stickers are effective beginning April 1 and are valid for
one year.
Curbside Recycling Collection
A recycling container is provided for each single-family residence, and each unit of
multiple dwelling of 4 units or fewer.
White Goods/Bulky Items
Customers may call the Solid Waste Division (319) 356-5180 to schedule special item
collection; additional fees apply. Items available for pickup include furniture, electronics,
appliances, and tires. Usable furniture in good condition may also be donated to Habitat
for Humanity’s Furniture Project, which provides good, used furniture to households in
need while diverting material from the landfill.
370
HIGHLIGHTS
In fiscal year 2012 Refuse Collection handled:
9,048 tons of refuse
1,639 tons of yard waste
1,528 tons of recycling
2,382 bulk items from the curbside
243 appliances from the curbside
203 Electronics from the curbside
20 dead deer on City streets
63 bulk items, 12 appliances, & 6
electronics dumped in the downtown
alleys
53 bulk items, 9 appliances, 9
electronics, & 14 tires dumped on
other City right-of-way or City
property
Recent Accomplishments:
• In 2012 the City’s third fully automated
truck was purchased and put into
service, allowing the reduction of one
FTE, accomplished through attrition.
• Customers have fewer sorting
requirements for recyclables than in the
past; bags are no longer required.
Upcoming Challenges:
• Communicate/implement
recommendations from the 2012 recycling
pilot program for multifamily
complexes/condos.
Staffing:
Refuse Maintenance Worker I from 7.0 FTE to 6.0 FTE
FY2012 Actual FY2013 Actual FY2014 Adopted
Total FTE’s 20.35 20.35 19.35
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: Coordinated Communication & Customer Service Orientation
Department Goal: Provide sustainable and cost-effective services for residents that
divert material from the landfill
Department Objective: Continue to provide exceptional curbside recycling, yard waste,
appliance, and electronic waste collection services to Iowa City
residents.
371
Performance Measures:
Strategic Plan Goal: Neighborhood Stabilization
Department Goal: Continue the collection of illegally dumped material on City
property and rights of way
Department Objective: Maintain clean and safe neighborhoods
Performance Measures:
Strategic Plan Goal: Development of the Downtown and Near Downtown Areas
Department Goal: Continue the collection of illegally dumped material in the Central
Business District alleys
Department Objective: Maintain a clean and safe environment for a vibrant downtown
Performance Measures:
FY08
Actual
FY09
Actual
FY10
Actual
FY11
Actual
FY12
Actual
Residential refuse
collection accounts 14,616 14,710 14,850 14,960 15,030
Refuse tonnages 8,834 8,657 8,869 8,969 8,935
Recycling tonnages 1,748 1,608 1,448 1,471 1,528
Yard waste tonnages 1,928 1,816 1,675 1,730 1,638
FY10
Actual
FY11
Actual
FY12
Actual
Bulk items 71 34 53
Appliances 15 10 9
Electronics 9 10 9
Tires 17 38 14
Deer 23 10 20
FY10
Actual
FY11
Actual
FY12
Actual
Bulk items 36 53 63
Appliances 3 9 12
Electronics 2 12 6
Tires 0 9 0
372
City of Iowa City
Activity: Refuse Administration (740110)Fund: Refuse Collection (7400)
Division: Refuse Collection (740100)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 615 661 615 661 661 661
Charges For Fees And Services
Refuse Charges 175 175 175 175 175 175
Miscellaneous
Other Misc Revenue 34 - 34 - - -
Other Financial Sources
Total Revenues & Other Financing Sources 824$ 836$ 824$ 836$ 836$ 836$
Expenditures:
Personnel 198,403 213,718 215,682 222,336 226,845 231,463
Services 285,391 294,933 317,782 295,455 297,305 299,212
Supplies 487 760 526 791 807 823
Sub-Total Expenditures 484,281 509,411 533,990 518,582 524,957 531,498
Transfers Out:
Capital Project Fund - - 56,000 - - -
Sub-Total Transfers Out - - 56,000 - - -
Total Expenditures & Transfers Out 484,281$ 509,411$ 589,990$ 518,582$ 524,957$ 531,498$
Personnel Services - FTE 2012 2013 2014
Asst Supt Streets/Solid Waste 1.00 1.00 1.00
Clerk/Typist - Solid Waste 1.00 1.00 1.00
Supt Streets/Solid Waste 0.35 0.35 0.35
Total Personnel 2.35 2.35 2.35
Activity Summary
373
City of Iowa City
Activity: Refuse Operations (740120)Fund: Refuse Collection (7400)
Division: Refuse Collection (740100)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Licenses And Permits
General Use Permits 3696 4,150 3,696 4,150 4,150 4,150
Charges For Fees And Services
Refuse Charges 2,029,857 2,023,519 2,070,325 2,027,420 2,027,420 2,027,420
Miscellaneous
Other Misc Revenue 110 29 110 - - -
Total Revenues & Other Financing
Sources 2,033,663$ 2,027,698$ 2,074,131$ 2,031,570$ 2,031,570$ 2,031,570$
Expenditures:
Personnel 441,607 487,832 518,474 556,240 575,342 591,670
Services 704,676 710,962 745,128 724,635 729,597 734,656
Supplies 7,239 6,497 7,820 7,757 7,913 8,071
Capital Outlay - 61,245 118,600 32,500 - -
Total Expenditures & Transfers Out 1,153,522$ 1,266,536$ 1,390,022$ 1,321,132$ 1,312,852$ 1,334,397$
Personnel Services - FTE 2012 2013 2014
M.W. I - Refuse 4.00 4.00 3.00
M.W. II - Refuse 4.00 4.00 4.00
M. W. III - Refuse - - 1.00
Total Personnel 8.00 8.00 8.00
Capital Outlay 2013 2014
500 Refuse Carts 27,500 -
Prior Yr Encumbrance 91,100 -
Refuse carts and lids - 32,500
Total Capital Outlay 118,600 32,500
Activity Summary
374
City of Iowa City
Activity: Yard Waste Collection (740130)Fund: Refuse Collection (7400)
Division: Refuse Collection (740100)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Charges For Fees And Services
Refuse Charges 131,389 130,124 131,389 145,264 145,264 145,264
Total Revenues & Other Financing
Sources 131,389$ 130,124$ 131,389$ 145,264$ 145,264$ 145,264$
Expenditures:
Personnel 216,274 233,672 324,296 108,073 109,519 111,003
Services 67,966 75,065 71,014 78,545 79,799 81,078
Supplies 37,446 30,237 40,443 34,020 34,700 35,394
Capital Outlay - - 9,500 - - -
Total Expenditures & Transfers Out 321,686$ 338,974$ 445,253$ 220,638$ 224,018$ 227,475$
Personnel Services - FTE 2012 2013 2014
M.W. I - Refuse 2.00 2.00 1.00
M.W. II - Refuse 1.00 1.00 -
M. W. III - Refuse 1.00 1.00 -
Total Personnel 4.00 4.00 1.00
Capital Outlay 2013 2014
200 Yard Waste Carts 9,500 -
Total Capital Outlay 9,500 -
Activity Summary
375
City of Iowa City
Activity: Curbside Recycling Collection (740140)Fund: Refuse Collection (7400)
Division: Refuse Collection (740100)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Charges For Fees And Services
Refuse Charges 705,261 771,445 719,147 771,445 771,445 771,445
Total Revenues & Other Financing
Sources 705,261$ 771,445$ 719,147$ 771,445$ 771,445$ 771,445$
Expenditures:
Personnel 374,249 401,583 355,741 450,729 459,828 469,397
Services 213,790 232,105 220,109 238,544 240,836 243,173
Supplies 37,169 - 40,142 16,050 16,371 16,698
Total Expenditures & Transfers Out 625,208$ 633,688$ 615,992$ 705,323$ 717,035$ 729,268$
Personnel Services - FTE 2012 2013 2014
M.W. II - Refuse 5.00 5.00 6.00
Total Personnel 5.00 5.00 6.00
Activity: White Goods/Bulky Collection (740150)Fund: Refuse Collection (7400)
Division: Refuse Collection (740100)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Charges For Fees And Services
Refuse Charges 28,348 28,583 28,348 35,800 35,800 35,800
Total Revenues & Other Financing
Sources 28,348$ 28,583$ 28,348$ 35,800$ 35,800$ 35,800$
Expenditures:
Personnel 110,374 129,978 69,469 138,307 143,228 146,849
Services 52,270 54,369 53,648 55,846 56,374 56,913
Supplies 100 - 108 - - -
Total Expenditures & Transfers Out 162,744$ 184,347$ 123,225$ 194,153$ 199,602$ 203,762$
Personnel Services - FTE 2012 2013 2014
M.W. I - Refuse 1.00 1.00 2.00
Total Personnel 1.00 1.00 2.00
Activity Summary
376
LANDFILL FUND
The Landfill enterprise fund accounts for the business-like operations of the City’s municipal
landfill and recycling operations. The Landfill fund is primarily supported user fees.
The Landfill fund’s total cash balance on June 30, 2012 was $22.3 million, a 7.5% decline from
the FY2011 year-end cash balance. On May 26, 2012, a cell in the municipal landfill caught fire
and destroyed a disposal cell. The fire was not extinguished until June 10, 2012.
Reconstruction of the cell with new fire protection measures will take place in 2013 at an
estimated cost of $4,000,000. As a result of the fire, the Landfill fund called many of its inter-
fund loans in order to generate funds to complete the necessary repairs. This incident will
cause the Landfill cash balance to continue to decline in fiscal years 2012 and 2013.
Of the $22.3 million, $15.56 million is restricted in use per Iowa State code for site closure, post
closure, and environmental protection costs at the end of FY12.
FY14 projected cash
balance is a 1.1%
increase over the
FY13 estimated year-
end cash balance as
the fund starts to
recover from the
incident.
*FY13 and FY14 figures are estimates
State law requires landfill fund balance restrictions as follows:
Financial Assurance for Closure and Post-Closure: The State of Iowa requires that the
owner/operator of a landfill set aside funds to provide for the costs associated with closing
the landfill and ongoing maintenance of the closed landfill site. The City is mandated to
provide for the future costs associated with closing the landfill in a manner that satisfies
State environmental and safety requirements, including minimizing infiltration and erosion;
and sufficient to provide for the costs related to post-closure requirements.
Solid Waste Surcharge Reserve: Landfill operators are also required to retain a portion of
user fees for environmental protection, waste reduction, and recycling programs. The Solid
Waste Surcharge Reserve in the Landfill fund balance is reserved for these uses and is not
accessible for other City projects.
The Landfill has estimated restricted fund balances of $16.5 million at the end of FY13.
FY10 FY11 FY12 FY13*FY14*
Total Cash Balance $29,535,389 $24,169,947 $22,343,555 $21,613,866 $21,929,213
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
$35,000,000
Total Cash Balance
377
The Landfill fund has several outstanding interfund loans. Over the past two years, the Landfill
has called most of its interfund loans, however, the following loans remain outstanding at the
end of fiscal year 2013:
Loan
Acquis.
Date
Loan
Amount
Final
Payment
Principal
Outstanding
As of 6/30/13
Total
Payment Principal Interest
Transit Fund:
Transit - Court St. Daycare 6/30/2005 400,000.00 2015 141,362.60 57,648.00 55,323.81 2,324.19
Total Transit 141,362.60 57,648.00 55,323.81 2,324.19
Airport:
UI Hangar #3436-560300 2030 353,619.82 28,698.26 14,820.99 13,877.27
F: Corp. Hangar #37330 6/30/2000 723,439.83 2034 506,037.76 36,000.00 16,047.81 19,952.19
Total Airport 859,657.58 64,698.26 30,868.80 33,829.46
Total interfund loans 1,001,020.18 122,346.26 86,192.61 36,153.65
Revenue: The Landfill is supported by user fees:
Iowa City residents: $38.50 per ton
Non-Iowa City residents: $43.50 per ton
$3 for load less than 140 lbs.; approx. $0.50 for each 20 lb. increment over 140
Fiscal year 2014 fee changes:
FY13
Rates
FY14
Rates
Iowa City Community
Compost (per ton)
$10 $20 Unchanged in more than
a decade. Costs and
demand have increased. Iowa City Community
Compost (minimum)
$1 $2
Wood chip mulch (per ton) Free $10 Costs associated with
processing wood waste
into mulch continue to
increase. Wood chip mulch (minimum) Free $2
TV or monitor (<18”, includes
peripherals)
$5 $10 Electronics recycling
charges have not
changed since the
inception of the program,
approximately ten years.
TV or monitor (≥ 18”,
includes peripherals)
$10 $15
Bulk electronic waste (with
no TV or monitor)
$2 total $2 per
item
378
Revenue:
Landfill charges ($4,778,585) and Refuse
charges ($484,454) comprise approximately
95% of the landfill’s revenue. Total
revenues are estimated to decrease by
5.7% from FY13 to FY14 partly due to the
City’s own recycling efforts.
Expenditures:
FY14 budgeted expenditures represent a
slight decrease from the FY13 amended
budget (0.47%).
The Landfill fund FY14 budget includes a
$500,000 transfer to the Capital Projects
fund for Hebl Road improvements.
95%
4% 1%
FY14 Estimated - $5,521,838
Landfill & Refuse
Charges for
Services
Use of Money &
Property
Misc Revenue
30%
64%
3% 3%
FY14 Adopted - $4,792,684
Personnel
Services
Supplies
Capital Outlay
379
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 28,845,573$ 24,169,947$ 22,343,555$ 21,613,866$ 21,929,213$ 22,729,838$
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 207,297 170,245 207,297 170,245 170,245 170,245
Rents 26,531 40,711 46,500 40,711 40,711 40,711
Intergovernmental
Other State Grants 5,221 10,425 - - - -
Charges For Fees And Services
Refuse Charges 452,116 433,607 452,116 484,454 484,454 484,454
Landfill Charges 5,083,840 4,778,585 5,083,840 4,778,585 4,778,585 4,778,585
Miscellaneous
Contrib & Donations 700 250 - - - -
Misc Merchandise 21,216 23,105 21,216 23,105 23,105 23,105
Other Misc Revenue 48,680 25,059 47,605 24,738 24,738 24,738
Other Financial Sources
Sale Of Assets 206 6,660 - - - -
Interfund Loans 878,129 1,410,603 2,984,650 86,193 88,516 63,001
Total Revenues & Other Financing
Sources 6,723,936$ 6,899,250$ 8,843,224$ 5,608,031$ 5,610,354$ 5,584,839$
Expenditures:
Landfill Administration 918,778 739,412 967,404 894,623 902,317 909,925
Landfill Operations 3,455,701 3,480,925 3,779,782 3,796,509 3,804,463 3,878,329
Hazardous Waste - Public Education 88 2,675 - 2,782 2,838 2,895
Solid Waste Surcharge Reserve 86,979 87,800 68,021 98,770 100,111 101,431
Sub-Total Expenditures 4,461,546 4,310,812 4,815,207 4,792,684 4,809,729 4,892,580
Transfers Out:
Capital Project Funding 6,728,838 3,532,608 4,757,706 500,000 - -
Interfund Loan 209,178 882,222 - - - -
Sub-Total Transfers Out 6,938,016 4,414,830 4,757,706 500,000 - -
Total Expenditures & Transfers Out 11,399,562$ 8,725,642$ 9,572,913$ 5,292,684$ 4,809,729$ 4,892,580$
Cash Balance, June 30 24,169,947$ 22,343,555$ 21,613,866$ 21,929,213$ 22,729,838$ 23,422,097$
Restricted / Committed /Assigned 14,660,572 15,560,790 16,477,265 17,363,266 18,247,926 19,131,266
Unassigned Balance 9,509,375$ 6,782,765$ 5,136,601$ 4,565,947$ 4,481,912$ 4,290,831$
% of Expenditures 83%78%54%86%93%88%
Landfill (7500 - 7504)
Fund Summary
380
LANDFILL OPERATIONS
The Iowa City Landfill and Recycling Center is committed to providing environmentally and
fiscally responsible solid waste, composting, and recycling facilities while working towards
significantly reducing reliance on the Landfill. The Landfill will operate in accordance with all
rules and regulations of the U.S. Environmental Protection Agency and the Iowa Department of
Natural Resources.
The Iowa City Landfill and Recycling Center is managed by the Wastewater Division. The
Landfill serves Johnson County, Kalona and Riverside. Trash is landfilled according to stringent
federal and state regulations to ensure that environmental protection is in place.
The Iowa Waste Reduction and Recycling Act was legislated in 1989 and banned several items
from Iowa landfills, including yard waste, tires, lead acid batteries, appliances, and oil. This
initiated recycling programs for these items that are still in place today. The Landfill’s budget is
organized into five activities:
Landfill Administration
Landfill Administration personnel consists of 0.50 FTE Wastewater/Landfill
Superintendent, 1.0 FTE Assistant Superintendent, and 0.50 FTE Senior Clerk.
Administration oversees the operation of:
Landfill Operations
The landfill takes in about 125,000 tons of trash and collects hundreds of groundwater
and stormwater samples to evaluate environmental compliance annually. The landfill
has been at its current location at 3900 Hebl Avenue since 1971. In total, the landfill is
about 400 acres in size; about half which contains buried trash. Remaining land is used
as a buffer for surrounding properties and wetlands.
The Eastside Recycling Center was completed in FY2012 and is located at 2401 Scott
Boulevard. Facilities include an environmental education building, bulk water and
concrete washout stations, and drop-off areas for waste oil and electronic items. The
complex also provides space for the Furniture Project and Salvage Barn.
In an effort to meet the State of Iowa's waste reduction goals, Iowa City has
implemented garbage and recycling programs to encourage waste reduction. These
programs are designed to promote recycling and re-use of materials rather than disposal
of these materials into the City's landfill.
Landfill Assurance Reserves for Closure and Post-Closure
Assurance Reserves account for state-mandated set-asides for costs associated with
closing the landfill and ongoing maintenance of the closed landfill site in accordance with
Iowa Department of Natural Resources environmental requirements.
381
Solid Waste Surcharge Reserve
This activity accounts for the portion of user fees required by state law to be set aside for
environmental protection, waste reduction, and recycling programs.
HIGHLIGHTS
Iowa City Community Compost is produced from local yard waste and food waste. The
annual production of nearly 4000 tons is often “sold out”.
The household hazardous waste facility accepts material from 3,000 households and small
businesses annually, diverting around 60,000 pounds of hazardous waste from the landfill.
Landfill recycling programs continue to expand:
o Five drop-off sites collect about 500 tons of materials annually.
o Rummage in the Ramp diverts about 25 tons of waste each year, supporting around 30
local non-profit groups with the proceeds.
o The electronic waste recycling program has been expanded to the East Side Recycling
Center.
Recent Accomplishments:
The landfill was accepted as a DNR
Environmental Management System,
setting goals for continuous progress in
designated environmental program
areas.
The East Side Recycling Center opened
in April 2012. City staff hosts events to
educate and promote environmental
goals to the community.
The Landfill staff has completed a City
wide sustainability assessment,
providing a bench mark for future policy
decisions and actions.
Upcoming Challenges:
The 2012 landfill fire will require a
significant re-investment and
commitment to decreasing risks while
maintaining efficient operations.
The results of a pilot project for recycling
in multi-family residences should guide
the City into community-wide recycling
service improvements.
Drawing public and private
organizations toward the adoption and
implementation of sustainability as a
guiding principle for community wide
activities.
Staffing:
Landfill operator from 6.0 FTE to 5.0
Service Level Changes for FY2014:
Staff is working with Solid Waste Planners
at the East Central Iowa Council of
Governments to set up a structure for an
ongoing outreach and education program at
the East Side Recycling Center.
FY2012
Actual
FY2013
Actual
FY2014
Adopted
Total
FTE’s 17.50 17.50 16.50
382
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: Coordinated Communication & Customer Service Orientation
Department Goal: Provide innovative and cost-effective services for residents that
divert material from the landfill
Department Objective: Provide residents with convenient and efficient recycling
opportunities
Performance Measure:
Decrease tons of waste landfilled
Increase organics (food waste) for composting
Increase dropsite recycling tons
Strategic Plan Goal: A Strong and Sustainable Financial Foundation
Department Goal: Provide stable and cost effective solid waste management
capacity
Department Objective: Maintain solid waste processing capacity between 15 and 25
years
Objective Timeframe: Achieve reserve capacity within one year
Performance Measure:
Built out landfill cell capacity
*Note: capacity was lost during the 2012 fire
Identify landfill gas end use
Goal FY12 Actual FY13 Estimated FY14 Target
100,000 117,000 115,000 110,000
Goal FY12 Actual FY13 Estimated FY14 Target
500 103 195 250
Goal FY12 Actual FY13 Estimated FY14 Target
750 550 575 600
Goal FY12 Actual FY13 Estimated FY14 Target
20 years 23 years 5 years 14 years
Goal FY12 Actual FY13 Estimated FY14 Target
20 years 1 year 1 year 20 years
383
Strategic Plan Goal: Economic and Community Development
Department Goal: Provide framework for sustainable resource utilization policy and
actions
Department Objective: Adopt guiding principles for continuous improvement
Performance Measure: Goal FY12 Actual FY13
Estimated FY14 Target
Establish Landfill EMS
implementation of focus areas 6 2 4 6
Disseminate EMS principles to
other divisions 5 0 1 2
Establish Sustainability goals for
community “Action Plan” “Data
Collection”
“Assessment
Report”
“Goal
Setting”
384
City of Iowa City
Activity: Landfill Administration (750110)Fund: Landfill (7500)
Division: Landfill (750100)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 33,278 16,640 33,278 16,640 16,640 16,640
Miscellaneous
Other Misc Revenue - 665 - 665 665 665
Other Financial Sources
Sale Of Assets - 6,660 - - - -
Total Revenues & Other Financing Sources 33,278$ 23,965$ 33,278$ 17,305$ 17,305$ 17,305$
Expenditures:
Personnel 179,649 177,081 187,681 195,471 200,652 205,649
Services 737,040 560,520 767,466 698,153 700,646 703,237
Supplies 2,089 1,811 12,257 999 1,019 1,039
Sub-Total Expenditures 918,778 739,412 967,404 894,623 902,317 909,925
Transfers Out:
Capital Project Fund - 11,628 - - - -
Sub-Total Transfers Out - 11,628 - - - -
Total Expenditures & Transfers Out 918,778$ 751,040$ 967,404$ 894,623$ 902,317$ 909,925$
Personnel Services - FTE 2012 2013 2014
Assist Supt - Landfill 1.00 1.00 1.00
Sr Clerk/Typist - Wastewater 0.50 0.50 0.50
Wastewater Superintendent 0.50 0.50 0.50
Total Personnel 2.00 2.00 2.00
Activity Summary
385
City of Iowa City
Activity: Landfill Operations (750120)Fund: Landfill (7500)
Division: Landfill (750100)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 6,142 9,870 6,142 9,870 9,870 9,870
Rents 26,531 40,711 46,500 40,711 40,711 40,711
Intergovernmental
Other State Grants 5221 10,425 - - - -
Charges For Fees And Services
Refuse Charges 452,116 433,607 452,116 484,454 484,454 484,454
Landfill Charges 4,099,344 3,793,814 4,099,344 3,793,814 3,793,814 3,793,814
Miscellaneous
Contrib & Donations 700 250 - - - -
Misc Merchandise 21,216 23,105 21,216 23,105 23,105 23,105
Other Misc Revenue 48,680 24,394 47,605 24,073 24,073 24,073
Total Revenues & Other Financing
Sources 4,659,950$ 4,336,176$ 4,672,923$ 4,376,027$ 4,376,027$ 4,376,027$
Expenditures:
Personnel 944,475 983,076 1,212,143 1,157,070 1,183,770 1,210,859
Services 2,356,703 2,298,710 2,228,215 2,315,560 2,338,634 2,362,169
Supplies 123,802 160,260 144,424 158,879 162,059 165,301
Capital Outlay 30,721 38,879 195,000 165,000 120,000 140,000
Total Expenditures & Transfers Out 3,455,701$ 3,480,925$ 3,779,782$ 3,796,509$ 3,804,463$ 3,878,329$
Personnel Services - FTE 2012 2013 2014
Environmental Coord/Landfill 1.00 1.00 1.00
Landfill Operator 6.00 6.00 5.00
M.W. I - Landfill 1.00 1.00 -
M.W. II - Eastside Recycling - - 1.00
M.W. III - Landfill 2.00 2.00 2.00
Recycle Clerk - Landfill 1.00 1.00 1.00
Recycling Coordinator 0.25 0.25 0.25
Scalehouse Operator 1.50 1.50 1.50
Sr. Engineer 1.00 1.00 1.00
Sr. M.W. - Landfill 1.00 1.00 1.00
Total Personnel 14.75 14.75 13.75
Activity Summary
386
City of Iowa City
Activity: Landfill Operations (750120)Fund: Landfill (7500)
Division: Landfill (750100)Department: Public Works
Activity Summary
Capital Outlay 2013 2014
Chip Seal 25,000 -
Contracted Improvements - 115,000
Contracted Improvements - Recycle Area 5,000 -
Facility Equipment Repairs 5,000 -
Facility Improvements 10,000 10,000
Groundwater Monitoring 30,000 -
HHW Management Programs 5,000 -
Landfill shops 30,000 -
Landscaping 5,000 5,000
Monitoring Instruments 15,000 10,000
Mower & Blower - Grounds Maintenance 20,000 -
Non-Contracted Improvements 5,000 5,000
Other Operating Equipment - 5,000
Perimeter Fencing 25,000 -
Roll off containers 15,000 15,000
Total Capital Outlay 195,000 165,000
Activity: Hazardous Waste - Public Education (750130)Fund: Landfill (7500)
Division: Landfill (750100)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Total Revenues & Other Financing
Sources -$ -$ -$ -$ -$ -$
Expenditures:
Services 17 2,200 - 2,288 2,334 2,381
Supplies 71 475 - 494 504 514
Total Expenditures & Transfers Out 88$ 2,675$ -$ 2,782$ 2,838$ 2,895$
387
City of Iowa City
Activity: Solid Waste Surcharge Reserve (750230)Fund: Landfill (7500)
Division: Landfill (750100)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Charges For Fees And Services
Landfill Charges 185,147 176,213 185,147 176,213 176,213 176,213
Total Revenues & Other Financing
Sources 185,147$ 176,213$ 185,147$ 176,213$ 176,213$ 176,213$
Expenditures:
Personnel 47,762 53,036 59,118 60,823 62,105 63,365
Services 39,217 34,482 8,903 37,654 37,707 37,761
Supplies - 282 - 293 299 305
Total Expenditures & Transfers Out 86,979$ 87,800$ 68,021$ 98,770$ 100,111$ 101,431$
Personnel Services - FTE 2012 2013 2014
Recycling Coordinator 0.75 0.75 0.75
Total Personnel 0.75 0.75 0.75
Activity Summary
388
FY10 FY11 FY12 FY13*FY14*
Cash Balance $287,676 $580,651 $676,370 $238,239 $255,316
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
Unassigned Cash Balance
AIRPORT FUND
The Airport fund accounts for the operations of the municipal airport operations. The Airport is
management like a business-like operation, however, is subsidized by the City’s General fund.
The Airport fund’s cash balance on June 30, 2012 was $676,370, a 16.4% increase over the
FY2011 year-end cash balance. The increase in cash balance was the result of revenue
generated through the sale of land. A portion of this balance was used to repay existing loans
for capital improvements.
70% of airport land sale proceeds
were used for loan repayment, per
policy adopted 9/6/11. In FY12
and FY13, this resulted in
$280,000 and $237,000 payments,
respectively, to principal in
addition to scheduled principal and
interest payments. Year-end cash
balance is expected to drop as a
result of these accelerated loan
repayments.
*FY13 and FY14 figures are estimates
At June 30, 2013, the Airport fund still had outstanding interfund loans with the Landfill fund. A
summary of the outstanding loans is as follows:
Loan
Principal
Outstanding
Total
Pymt Principal Interest
UI Hangar #3436-560300
353,619.82
28,698.26
14,820.99
13,877.27
Corp. Hangar #37330
506,037.76
36,000.00
16,047.81
19,952.19
Total Interfund Loans
859,657.58
64,698.26
30,868.80
33,829.46
The Airport fund had no restricted cash balances at June 30, 2013.
389
Revenue:
92% of the Airport fund is supported through
rentals of airport property. In addition to the
revenue presented in the above chart, the
general fund will provide a subsidy to the
Airport. General fund property tax support
for the Airport is budgeted to drop 28% in
FY14 from $100,000 to $72,342.
Expenditures:
In the FY14 adopted budget, support for
10% of the Economic Development
Coordinator position has been removed
from the airport’s budget. This position will
be funded entirely from the General fund
without airport assistance. The reduced the
airport’s operating budget by $11,892.
92%
0%
8%
FY14 Estimated - $319,319
Rents
Interest Revenue
Royalties &
Commissions
19%
67%
2%
12%
FY14 Adopted - $343,715
Personnel
Services
Supplies
Capital Outlay
390
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 286,364$ 580,651$ 676,370$ 238,239$ 255,316$ 266,336$
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 1,170 1,314 1,170 1,314 1,314 1,314
Rents 276,226 282,023 276,226 293,757 293,757 293,757
Royalties & Commiss 17,028 24,248 17,028 24,248 24,248 24,248
Miscellaneous
Other Misc Revenue - 3,156 - - - -
Other Financial Sources
Sale Of Assets 376,500 400,747 336,936 - - -
Transfer In from General Fund - Subsidy 100,000 100,000 100,000 72,342 72,342 72,342
Total Revenues & Other Financing Sources 770,924$ 811,488$ 731,360$ 391,661$ 391,661$ 391,661$
Expenditures:
Airport Operations 350,676 330,776 335,651 343,715 348,514 347,547
Sub-Total Expenditures 350,676 330,776 335,651 343,715 348,514 347,547
Transfers Out:
Capital Project Fund 73,425 49,594 539,266 - - -
Operating Subsidy - General Fund 10,219 11,517 11,892 - - -
InterFund Loan FY14 Repay Principal -Landfill 42,317 323,882 282,682 30,869 32,127 33,350
Sub-Total Transfers Out 125,961 384,993 833,840 30,869 32,127 33,350
Total Expenditures & Transfers Out 476,637$ 715,769$ 1,169,491$ 374,584$ 380,641$ 380,897$
Cash Balance, June 30 580,651$ 676,370$ 238,239$ 255,316$ 266,336$ 277,100$
Restricted / Committed /Assigned - - - - - -
Unassigned Balance 580,651$ 676,370$ 238,239$ 255,316$ 266,336$ 277,100$
% of Expenditures 122%94%20%68%70%73%
Airport (7600)
Fund Summary
391
AIRPORT OPERATIONS
The Iowa City Municipal Airport, through the direction of the Airport Commission, will provide a
safe, cost-effective general aviation airport that creates and enriches economic, educational,
health care, cultural, and recreational opportunities for the greater Iowa City area.
The Iowa City Airport Commission is a five member commission of Iowa City residents.
The Airport Commission duties are as follows: To exercise all the powers granted to cities and
towns under Chapter 330 of the Code of Iowa, except the power to sell said airport. To annually
certify the amount of taxes within the limitations of the Statutes of the State of Iowa to be levied
for airport purposes. All funds derived from taxation or otherwise for airport purposes shall be
under the full and absolute control of the Airport Commission, deposited with the City Treasurer,
and disbursed only on the written warrants or order of the Airport Commission.
HIGHLIGHTS
The Iowa City Municipal Airport has secured over $12.5 million in outside grant funding for
improvement projects since 2007
The University of Iowa Center for Computer Aided Design continued to conduct research at
their Operator Performance Laboratory at the Airport
Hosted Sertoma Club’s annual Pancake Breakfast Fly-In; 2011 Air Race Classic Start Site
The Iowa Department of Transportation estimates that the Airport has an economic impact
of over $11 million on the Iowa City area annually
Recent Accomplishments:
Completed Phase 1 of the Runway
7/25 parallel taxiway project, 90% of
which is funded through a federal
grant. Phase 2 is expected to be
completed during FY2013.
Awarded Iowa Department of
Transportation grant funding for LED
lighting installation.
The construction of new hangars is
nearly complete, partially funded
through the Iowa Department of
Transportation.
Upcoming Challenges:
Maintenance of the Airports aging
buildings.
Improve public outreach by hosting
more events and activities at the
Airport.
Airspace Obstruction Mitigation
projects are planned for approach
ends of Runway 12 and Runway 30.
392
Staffing:
FY2012 Actual FY2013 Actual FY2014 Adopted
Total FTE’s 1.75 1.0 1.0
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: A Strong and Sustainable Financial Foundation
Department Goal: Develop and maintain adequate funding mechanisms for airport
operations and improvements; increase revenue generated by
airport operations
Department Objectives: Accelerate loan repayments through the sale of airport land for
development
Annual review of hangar rates to maximize revenue
Performance Measures:
Revenue generated through airport land sales
Outstanding loan principal
Interfund loan repayments (includes interest payments)
Note: 70% of land sale revenue is directed to interfund loan repayments
Hangar rental revenue
FY12 Actual FY13 Estimated FY14 Budget
$400,000 $336,936 $0
FY12 Actual FY13 Estimated FY14 Budget
$1,138,898 $866,074 $827,599
FY12 Actual FY13 Estimated FY14 Budget
$323,882 $281,687 $45,832
Goal FY12 Actual FY13 Estimated FY14 Budget
$250,000 $238,266 $235,283 $250,000
393
Strategic Plan Goal: Economic and Community Development
Department Goal: Increase the usefulness of the Airport for economic development
Department Objective: On an annual basis, track the number of flights by type
Allow for privately funded hangar construction
Host more events designed to draw attention to the Airport as it
relates to Iowa City area businesses
Performance Measures:
Fuel flowage, as a proxy for Airport activity
Based aircraft (number of hangar spaces)
SERTOMA Pancake Breakfast Fly-In Attendees
*FY13 attendance dropped due to inclement weather.
Goal FY12 Actual FY13 Estimated FY14 Budget
Jet Fuel Sold
170,000 Gallons 153,525 150,000 170,000
Av Gas Sold
70,000 Gallons 70,988 70,000 70,000
Total
240,000 Gallons 224,513 220,000 240,000
FY12 Actual FY13 Estimated FY14 Budget
84 84 87
FY12 Actual FY13 Estimated FY14 Goal
2500 1000* 3500
394
City of Iowa City
Activity: Airport Operations (850110)Fund: Airport (7600)
Division: Airport Operations (850100)Department: Airport
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 1,170 1,314 1,170 1,314 1,314 1,314
Rents 276,226 282,023 276,226 293,757 293,757 293,757
Royalties & Commiss 17,028 24,248 17,028 24,248 24,248 24,248
Miscellaneous
Other Misc Revenue - 3,156 - - - -
Other Financial Sources
Sale Of Assets 376,500 400,747 336,936 - - -
Transfer In from General Fund - Subsidy 100,000 100,000 100,000 72,342 72,342 72,342
Total Revenues & Other Financing Sources 770,924$ 811,488$ 731,360$ 391,661$ 391,661$ 391,661$
Expenditures:
Personnel 42,320 47,181 63,008 67,483 70,107 71,681
Services 269,113 242,040 245,986 230,447 232,506 229,847
Supplies 5,748 7,718 6,657 5,785 5,901 6,019
Capital Outlay 33,495 33,837 20,000 40,000 40,000 40,000
Sub-Total Expenditures 350,676 330,776 335,651 343,715 348,514 347,547
Transfers Out:
Capital Project Fund - 2,048 4,620 - - -
Operating Subsidy 10,219 11,517 11,892 - - -
InterFund Loan Repay Landfill 42,317 323,882 282,682 30,869 32,127 33,350
Sub-Total Transfers Out 52,536 337,447 299,194 30,869 32,127 33,350
Total Expenditures & Transfers Out 403,212$ 668,223$ 634,845$ 374,584$ 380,641$ 380,897$
Personnel Services - FTE 2012 2013 2014
Airport Operations Specialist 0.75 1.00 1.00
M.W. I - Airport 1.00 - -
Total Personnel 1.75 1.00 1.00
Capital Outlay 2013 2014
Cleanup/Improvements 20,000 -
Life Cycle Rehabilitation - 40,000
Total Capital Outlay 20,000 40,000
Activity Summary
395
STORM WATER MANAGEMENT FUND
The Storm Water Management enterprise fund accounts for the activities of the City’s
stormwater utility. The Storm Water Management fund’s cash balance on June 30, 2012 was
$742,906, an 11.7% increase from the previous year.
FY13 cash balance is estimated to
fall 14.0% over the previous year.
FY14 projected cash balance
represents a 63% increase over
the FY13 estimated year-end
balance. This is due to budgeted
increases in the storm water utility
charges and a decrease in the
capital improvement fund transfer.
*FY13 and FY14 figures are estimates
Revenue:
Nearly 100% of the Storm Water fund’s
operations are funded through storm water
utility charges. Interest on investments and
miscellaneous revenue comprise less than
0.2% of Stormwater revenue.
Annual rate increases were recommended
for FY12-FY14. In FY14, the Equivalent
Residential Unit (ERU) increases from
$3.00/month to $3.50/month. Incorporating
recommended fee changes, the FY14
revenue is projected to increase 26.3%.
Expenditures:
FY14 adopted expenditures represent a
9.2% increase from FY13 estimated
expenditures. The increase is primarily
attributed to increases in intra-city
chargebacks, temporary employee
expenditures, and increases in technical &
engineering services. FY14 capital outlay
includes $200,000 for storm sewer
maintenance projects and $40,000 for the
drain tile program.
100%
0% 0%
FY14 Estimated - $1,201,860
Charges for
Services
Interest Revenue
Misc Revenue
33%
37%
0%
30%
FY14 Adopted - $799,200
Personnel
Services
Supplies
Capital Outlay
FY10 FY11 FY12 FY13*FY14*
Cash Balance $1,303,355 $664,830 $742,906 $639,178 $1,041,838
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
Cash Balance
396
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 1,303,356$ 664,830$ 742,906$ 639,178$ 1,041,838$ 1,437,535$
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 1,914 1,231 1,914 1,231 1,231 1,231
Charges For Fees And Services
Storm Water Charges 630,966 785,450 950,000 1,200,000 1,212,000 1,224,120
Miscellaneous
Other Misc Revenue - 629 - 629 629 629
Total Revenues & Other Financing
Sources 632,880$ 787,310$ 951,914$ 1,201,860$ 1,213,860$ 1,225,980$
Expenditures:
Storm Water Operations 715,969 605,146 731,702 799,200 818,163 837,664
Sub-Total Expenditures 715,969 605,146 731,702 799,200 818,163 837,664
Transfers Out:
Capital Project Fund 555,437 104,088 323,940 - - -
Sub-Total Transfers Out 555,437 104,088 323,940 - - -
Total Expenditures & Transfers Out 1,271,406$ 709,234$ 1,055,642$ 799,200$ 818,163$ 837,664$
Cash Balance, June 30 664,830$ 742,906$ 639,178$ 1,041,838$ 1,437,535$ 1,825,851$
Restricted / Committed /Assigned - - - - - -
Unassigned Balance 664,830$ 742,906$ 639,178$ 1,041,838$ 1,437,535$ 1,825,851$
% of Expenditures 52%105%61%130%176%218%
Storm Water Management (7700)
Fund Summary
397
STORMWATER MANAGEMENT OPERATIONS
The Iowa City Stormwater utility exists to provide safe, clean, and healthy waterways for our
community. We do this by using education, outreach, community involvement, volunteers,
capital projects, and enforcing our City’s Ordinances that provide for and protect our
watersheds.
When it rains in Iowa City, water passes over roofs, streets, parking lots and other land surfaces
picking up pollutants such as oil, chemicals, pesticides and eroded soil along the way. Any
pollutant that is directed into the stormwater drainage system bypasses any treatment and flows
directly into our waterways and to those downstream from us. This creates hazards for people,
wildlife, and the environment. Protecting stormwater quality keeps our waterways healthy and
preserves wildlife habitat.
The National Pollutant Discharge Elimination System (NPDES) is a federal program that
regulates storm water discharge into waterways. To comply with the federal requirements, the
City of Iowa City received a permit to discharge storm water and develop programs to reduce
the discharge of pollutants carried by storm water into our local waterways.
The local Stormwater Management Program is administered by the Engineering Division of the
Public Works Department. Revenue to support its mission is derived from monthly stormwater
utility fees collected from local residents and businesses.
HIGHLIGHTS
Volunteers logged 3,300 hours of service to clean up the City’s watersheds, waterways,
wetlands, prairies, and other natural spaces in 2012
The Iowa River Clean-Up drew 56 volunteers. Their efforts removed 8.6 tons of garbage
from the river, including 188 tires and 1,850 pounds of metal, all of which were recycled.
Staffing:
FY2012 Actual FY2013 Actual FY2014 Adopted
Total FTE’s 2.10 2.10 2.10
398
City of Iowa City
Activity: Storm Water Operations (770110)Fund: Storm Water Management (7700)
Division: Storm Water (770100)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 1,914 1,231 1,914 1,231 1,231 1,231
Charges For Fees And Services
Storm Water Charges 630,966 785,450 950,000 1,200,000 1,212,000 1,224,120
Miscellaneous
Other Misc Revenue - 629 - 629 629 629
Total Revenues & Other Financing Sources 632,880$ 787,310$ 951,914$ 1,201,860$ 1,213,860$ 1,225,980$
Expenditures:
Personnel 181,112 208,503 236,031 263,871 269,054 274,133
Services 147,153 256,999 256,943 292,492 294,236 296,020
Supplies 8,158 2,118 3,728 2,837 2,873 2,911
Capital Outlay 379,546 137,526 235,000 240,000 252,000 264,600
Sub-Total Expenditures 715,969 605,146 731,702 799,200 818,163 837,664
Transfers Out:
Capital Project Fund - - 56,000 - - -
Sub-Total Transfers Out - - 56,000 - - -
Total Expenditures & Transfers Out 715,969$ 605,146$ 787,702$ 799,200$ 818,163$ 837,664$
Personnel Services - FTE 2012 2013 2014
M.W. III - Wastewater Collection 0.20 0.20 0.20
Mw II - Wastewater Treatment Plant 0.30 0.30 0.30
Public Info/Ed Coord - Public Works 0.50 0.50 0.50
Sr. Engineer 1.00 1.00 1.00
Sr. M.W. - Wastewater Collection 0.10 0.10 0.10
Total Personnel 2.10 2.10 2.10
Capital Outlay 2013 2014
Storm Sewer Maintenance 200,000 200,000
Sump Pump Discharge Tiles 35,000 40,000
Total Capital Outlay 235,000 240,000
Activity Summary
399
BROADBAND TELECOMMUNICATIONS FUND
The Broadband Telecommunications enterprise fund accounts for the City’s cable television
administration and the City’s media production unit. The fund’s activities are primarily supported
by City franchise fees collected by the City’s primary cable television operator, Mediacom. The
fund also accounts for the equipment replacement activities of the media production unit.
The Broadband Telecommunications fund’s total cash balance on June 30, 2012 was just under
$1.6 million, a 5.9% increase over the previous year.
FY13 year-end total cash balance
is estimated to be a 2.8%
increase over FY12. FY14
projected balance is expected to
decrease 1.7%.
The Broadband Tele-
communications fund estimates
$231,059 in restricted cash
balances at the end of FY13 for
Public Access Television and for
equipment replacement.
*FY13 and FY14 figures are estimates.
Revenue:
FY14 projected revenue represents a
2.9% increase over FY13 estimated
revenue. 99.6% of FY14 revenue is
estimated to come from cable franchise
fees, with the remainder from interest on
investments and a cable equipment
replacement reserve transfer.
Expenditures:
FY14 adopted expenditures are a 13.5%
increase from FY13 estimated
expenditures. This is primarily due to an
increase in internal service charges.
100%
0%
FY14 Estimated - $841,569
Franchise Fees
Interest Revenue
66%
31%
2% 1%
FY14 Adopted - $814,020
Personnel
Services
Supplies
Capital Outlay
FY10 FY11 FY12 FY13*FY14*
Cash Balance $1,408,470 $1,507,873 $1,597,031 $1,642,123 $1,614,672
$1,250,000
$1,300,000
$1,350,000
$1,400,000
$1,450,000
$1,500,000
$1,550,000
$1,600,000
$1,650,000
$1,700,000
Total Cash Balance
400
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 1,412,714$ 1,507,873$ 1,597,031$ 1,642,123$ 1,614,672$ 1,573,443$
Revenues & Other Financing Sources:
Licenses And Permits
Franchise Fees 804,200 820,285 814,200 838,468 838,468 838,468
Use Of Money And Property
Interest Revenues 3,251 3,101 3,251 3,101 3,101 3,101
Miscellaneous
Other Misc Revenue 117 131 117 - - -
Other Financial Sources
Sale Of Assets 1,082 332 - - - -
Transfer Into Equip Reserve from Oper.25,000 25,000 11,500 25,000 25,000 25,000
Total Revenues & Other Financing
Sources 833,650$ 848,849$ 829,068$ 866,569$ 866,569$ 866,569$
Expenditures:
Cable Administration 658,491 679,691 707,276 803,020 821,678 838,041
Cable Reserves - - 10,200 11,000 6,120 6,242
Sub-Total Expenditures 658,491 679,691 717,476 814,020 827,798 844,283
Transfers Out:
Operating Subsidy - General Fund 55,000 55,000 55,000 55,000 55,000 55,000
Misc Transfers Out - to Equip Reserve 25,000 25,000 11,500 25,000 25,000 25,000
Sub-Total Transfers Out 80,000 80,000 66,500 80,000 80,000 80,000
Total Expenditures & Transfers Out 738,491$ 759,691$ 783,976$ 894,020$ 907,798$ 924,283$
Cash Balance, June 30 1,507,873$ 1,597,031$ 1,642,123$ 1,614,672$ 1,573,443$ 1,515,729$
Restricted / Committed /Assigned 200,524 229,759 231,059 245,059 263,939 282,697
Unassigned Balance 1,307,349$ 1,367,272$ 1,411,064$ 1,369,613$ 1,309,504$ 1,233,032$
% of Expenditures 177%180%180%153%144%133%
Broadband Telecommunications (7800)
Fund Summary
401
CABLE TELEVISION OPERATIONS
The mission of the Iowa City Cable Division (also known as Broadband Telecommunications) is
to inform and educate the Iowa City community about the civic and public activities, issues and
political events of local governments and community organizations; to recommend to the City
Council through its Commission policies related to the regulation development and operation of
cable television, broadband, and interactive systems in Iowa City, to support cable television
subscribers in resolution of problems with service providers; to provide general audio/visual
support to City departments and to facilitate and support other local cable channels in their
efforts to provide news, information and entertainment to the Iowa City community.
The division’s budget is organized into two activities, Administration and Reserves.
Cable TV Administration
Administration oversees the Cable Division's operations, monitors cable franchise
agreement compliance, provides a complaint resolution service for citizens with the local
cable company, regulates basic cable service rates, monitors the public access service
contract compliance and supports other local cable television programming channels.
Administration also serves as staff for the Iowa City Telecommunications Commission
(ICTC), manages their official triennial review of cable provider's performance and
conducts special projects such as research or community surveys. Administration
monitors changes in Federal and State laws and regulations and relevant legal decisions
related to cable television, broadband or telecommunications
The division produces local government and community video programming including
local public meetings such as the Iowa City City Council and Foreign Relations Council
meetings; balanced political programming such as League of Women Voters and other
NGO forums; informational programming such as City departmental and community
organizational profiles, services, projects, or activities and a wide variety of local musical
public performances.
The division also schedules programming on City Channel 4, operates cable Channel 5,
an interactive service providing local video programming on demand, and manages
Channel 4's web presence including streaming video.
Cable TV Reserves
Cable TV’s annual budget includes transfers to an equipment replacement reserve that
is used to purchase equipment and supplies, including computer hardware and software.
Staffing:
FY2012 Actual FY2013 Actual FY2014 Adopted
Total FTE’s 6.63 6.63 6.63
402
City of Iowa City
Activity: Cable Administration (210510)Fund: Broadband Telecommunications (7800)
Division: Cable (210500)Department: City Manager
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Licenses And Permits
Franchise Fees 804,200 820,285 814,200 838,468 838,468 838,468
Use Of Money And Property
Interest Revenues 3,251 3,101 3,251 3,101 3,101 3,101
Miscellaneous
Other Misc Revenue 117 131 117 - - -
Other Financial Sources
Sale Of Assets 1,082 332 - - - -
Total Revenues & Other Financing Sources 808,650$ 823,849$ 817,568$ 841,569$ 841,569$ 841,569$
Expenditures:
Personnel 448,394 511,644 527,817 537,236 554,417 572,317
Services 148,050 157,368 161,352 257,204 258,528 256,834
Supplies 11,719 10,679 18,107 8,580 8,733 8,890
Capital Outlay 50,328 - - - - -
Sub-Total Expenditures 658,491 679,691 707,276 803,020 821,678 838,041
Transfers Out:
Operating Subsidy - Iowa City Library
Programming 55,000 55,000 55,000 55,000 55,000 55,000
Misc Transfers Out - To Repl Reserve 25,000 25,000 11,500 25,000 25,000 25,000
Sub-Total Transfers Out 80,000 80,000 66,500 80,000 80,000 80,000
Total Expenditures & Transfers Out 738,491$ 759,691$ 773,776$ 883,020$ 901,678$ 918,041$
Personnel Services - FTE 2012 2013 2014
Cable Production Coordinator 1.00 - -
Cable T.V. Administrator 1.00 1.00 1.00
Clerical Assistant - Cable T.V. 0.75 0.75 0.75
Communications Tech - Cable 1.00 1.00 1.00
Community Programmer 1.00 1.00 -
Custodian - Govt Bldgs 0.13 0.13 0.13
Government Programmer - Cable - 1.00 1.00
Media Production Service Coordinator - - 1.00
Production Asst - Cable T.V. 1.00 1.00 1.00
Special Projects Asst - Cable 0.75 0.75 0.75
Total Personnel 6.63 6.63 6.63
Activity Summary
403
HOUSING AUTHORITY FUND
The Housing Authority enterprise fund accounts for the public housing programs operated by
the Iowa City Housing Authority (ICHA) including the rental assistance programs and the City-
owned public housing units. These programs are primarily funded through Federal funds from
the U.S. Department of Housing and Urban Development (HUD).
The Housing Authority fund’s total cash balance on June 30, 2012 was approximately $6.8
million, a 6.7% decrease from FY11 year-end cash balance.
FY13 estimated year-end cash
balance is a 6.5% increase over
FY12; FY14 projected balance
is less than a 1% increase over
FY13 estimated balance.
At the end of FY13, an
estimated $3.15 million in fund
balance will be restricted for
Housing Authority operations;
subsidy payments to landlords;
maintenance and development
of Public Housing units; and,
development of affordable
homeownership opportunities.
*FY13 and FY14 figures are estimates
Revenues:
HUD allocations account for approximately
97% of ICHA revenue. ICHA is projected to
receive $7.68 million in federal funding
through HUD in FY14. This is a 1.6%
increase from FY13.
Expenditures:
FY14 adopted budget expenditures
represent a 7% increase over FY13
estimated expenditures. This increase is
primarily due to an increase in the Housing
Voucher program expenditures.
FY10 FY11 FY12 FY13*FY14*
Total Cash $6,555,893 $7,282,481 $6,793,632 $7,234,633 $7,281,577
$6,000,000
$6,200,000
$6,400,000
$6,600,000
$6,800,000
$7,000,000
$7,200,000
$7,400,000
Total Cash Balance
13%
86%
0% 1%
FY14 Adopted - $7,922,279
Personnel
Services
Supplies
Capital Outlay97%
3%
FY14 Estimated - $7,967,126
Federal
Rents
Interest Revenue
Royalties &
Commissions
Local Agreements
Misc Revenue
404
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 6,655,300$ 7,282,481$ 6,793,632$ 7,234,633$ 7,281,577$ 7,270,084$
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 16,536 16,492 16,536 16,492 16,492 16,492
Rents 210,973 208,255 210,973 208,001 208,001 208,001
Royalties & Commissions 35,292 20,545 35,292 20,545 20,545 20,545
Intergovernmental
Fed Intergovnt Rev 7,479,382 6,765,226 7,565,886 7,684,859 7,684,859 7,684,859
Local 28E Agreements - 1,350 - 1,350 1,350 1,350
Miscellaneous
Other Misc Revenue 105,174 91,733 14,215 35,879 35,879 35,879
Other Financial Sources
Loan Repayments 76,529 20,016 46,086 46,086 46,086 46,086
Sale Of Assets - 211,658 - - - -
Misc Transfers In 80,314 37,747 - - - -
Total Revenues & Other Financing
Sources 8,004,200$ 7,373,022$ 7,888,988$ 8,013,212$ 8,013,212$ 8,013,212$
Expenditures:
Voucher Program 6,902,414 7,287,896 7,029,127 7,514,936 7,666,142 7,816,087
Public Housing Program 401,605 530,975 375,860 407,343 314,574 321,446
Sub-Total Expenditures 7,304,019 7,818,871 7,404,987 7,922,279 7,980,716 8,137,533
Transfers Out:
Operating Subsidy - PILOT Gen Fund 18,000 18,000 18,000 18,414 18,414 18,414
Misc Transfers Out - Director Reimb 55,000 25,000 25,000 25,575 25,575 25,575
Sub-Total Transfers Out 73,000 43,000 43,000 43,989 43,989 43,989
Total Expenditures & Transfers Out 7,377,019$ 7,861,871$ 7,447,987$ 7,966,268$ 8,024,705$ 8,181,522$
Cash Balance, June 30 7,282,481$ 6,793,632$ 7,234,633$ 7,281,577$ 7,270,084$ 7,101,774$
Restricted / Committed /Assigned 3,447,991 3,155,215 3,155,215 3,155,215 3,155,215 3,155,215
Unassigned Balance 3,834,490$ 3,638,417$ 4,079,418$ 4,126,362$ 4,114,869$ 3,946,559$
% of Expenditures 52%46%55%52%51%48%
Housing Authority (7900)
Fund Summary
405
HOUSING AUTHORITY OPERATIONS
To improve quality of life, the Iowa City Housing Authority acts as a community leader for
affordable housing, family self-sufficiency, and homeownership opportunities. We provide
information and education, housing assistance, and public and private partnership opportunities.
The Housing Authority is a division of the Department of Housing & Inspection Services
established in 1969 to administer housing assistance programs throughout its jurisdiction,
including all of Johnson County and portions of Iowa and Washington Counties.
Annually, the Housing Authority assists approximately 1,300 low-income families to acquire and
maintain affordable housing through rental and ownership programs. Rental assistance includes
the Housing Choice Voucher/Section 8 (HCV), Public Housing, and Veterans’ Supportive
Housing (VASH) Programs. Homeownership opportunities exist under the Tenant-to-Owner
Program, Affordable Dream Homeownership Program, and the HCV Homeownership Program.
Participation in all programs requires the families meet federally established income guidelines.
The Housing Authority’s budget is organized into three activities: Administration, Voucher
Programs, and Public Housing. The division also manages Peninsula Apartments units; a
description of this activity may be found in the Special Revenue Fund section of this document.
Housing Authority Administration
Housing Authority Administration personnel manage all of the housing programs. These
expenditures are fully allocated to the Voucher and Public Housing programs.
Voucher Programs
The Housing Authority works with over 400 owners/ landlords and administers 1250
HCV and VASH vouchers. These Owners/landlords receive approximately $6
million/year in rental subsidy paid on behalf of Housing Authority participants.
Public Housing
The City of Iowa City owns 81 public housing units; the Housing Authority serves as the
landlord and rents these units to eligible tenants. They are low-density units scattered
throughout Iowa City and were constructed to conform and blend into the existing
neighborhood architecture.
HIGHLIGHTS
The Housing Choice Voucher Program paid approximately $5.8 million in Housing
Assistance Payments to landlords/owners of rental properties in Johnson County in CY
2012 (1,250 vouchers utilized)
The Housing Authority paid over $334,000 to private sector Iowa City contractors for the
capital improvement, general maintenance, and repair of Public Housing properties in 2011
Since 1998, 159 families have moved to homeownership with assistance from the Housing
Authority.
406
Recent Accomplishments:
1,802 housing assistance inspections
conducted for the Iowa City Housing
Authority
Maintained a minimum 98% lease-up
rate for the HCV, VASH, and Public
Housing programs.
Maintained a 90% lease-up rate (100%
for the 5 1-bedroom and 4 2-bedroom
units) for the Peninsula Apartments.
Upcoming Challenges:
Dispelling damaging myths regarding
Housing Authority programs and
participants
Maintain lease-up rates of at least 98%
for the HCV, VASH, and Public Housing
programs.
Continue efforts to ensure program
integrity by monitoring landlord/tenant
compliance with program
responsibilities.
Continue to support homeownership
opportunities.
Staffing:
Housing Program Assistant reduced from 6.0 FTE to 5.0; Section 8 Coordinator increased from
0.88 FTE to 0.94.
FY2012 FY2013 FY2014 Adopted
Total FTE’s 13.25 13.13 12.19
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: Neighborhood Stabilization
Department Goal: Assist low income families in bridging the economic gap through
building assets, improving employment opportunities, and
transitioning from renters of units to owners of homes.
Department Objective: The Family Self-Sufficiency Program: Promote self-sufficiency
and asset development by providing supportive services to
participants to increase their employability, to increase the number
of employed participants, and to encourage increased savings
through an escrow savings program.
Performance Measures:
Family Self-Sufficiency Program Participants
Goal CY12 Actual CY13 Estimated CY14 Target
122 129 116 122
407
Escrow Savings Accounts
Strategic Plan Goal: Neighborhood Stabilization
Department Goal: Maintain a scattered sites Public Housing program.
Department Objective: Affordable Rental Housing: Provide affordable, decent and safe
rental housing for eligible low-income families, elderly persons,
and persons with disabilities.
Performance Measures:
Strategic Plan Goal: Neighborhood Stabilization/Economic Development
Department Goals: 1. Increase affordable housing choices for low-income families,
the elderly, and persons with disabilities in private market rental
units.
2. Provide homeownership opportunities through the HCV
homeownership program.
Department Objectives: Affordable Rental Housing:
1. Pay rental subsidies directly to private market landlords on
behalf of eligible families.
2. Provide mortgage assistance payments to lenders on behalf of
eligible families.
Performance Measures:
FY12 Actual FY13 Estimated FY14 Target
Participants with
savings account 93 85 85
Goal CY12 Actual CY13 Target
Average vacant unit turnaround days must be
less than or equal to 20 calendar days 18.39 days ≤ 20 days
All emergency work orders must be completed
within 24 hours 100% 100%
All non-emergency work orders must be
completed within an average of 25 calendar
days
3.4 days ≤ 25 days
CY12 Projected CY13 Estimated CY14 Estimate
HCV Rental Assistance $5,693,534 $5,967,687 $5,967,687
HCV Homeownership
Assistance $107,702 $105,169 $105,169
VASH $148,433 $176,518 $176,518
408
City of Iowa City
Activity: Housing Authority Voucher (490200)Fund: Housing Authority (7900)
Department: Housing Authority
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 3,235 3,959 3,235 3,959 3,959 3,959
Royalties & Commiss 34,968 20,273 34,968 20,273 20,273 20,273
Intergovernmental
Fed Intergovnt Rev 7,016,560 6,479,324 7,140,000 7,377,333 7,377,333 7,377,333
Local 28E Agreements - 1,350 - 1,350 1,350 1,350
Miscellaneous
Other Misc Revenue 104,650 78,431 13,765 28,705 28,705 28,705
Other Financial Sources
Misc Transfers In 80,314 37,747 - - - -
Total Revenues & Other Financing Sources 7,239,727$ 6,621,084$ 7,191,968$ 7,431,620$ 7,431,620$ 7,431,620$
Expenditures:
Personnel 840,831 878,048 927,475 905,313 926,451 946,720
Services 6,053,605 6,401,600 6,094,510 6,601,045 6,730,942 6,860,442
Supplies 7,978 8,248 7,142 8,578 8,749 8,925
Total Expenditures & Transfers Out 6,902,414$ 7,287,896$ 7,029,127$ 7,514,936$ 7,666,142$ 7,816,087$
Personnel Services - FTE 2012 2013 2014
Building Inspector - - 0.71
F.S.S. Program Coordinator 0.95 0.95 0.95
Housing Administrator 0.95 0.95 0.95
Housing Assistant 1.19 1.19 1.19
Housing Inspector 0.71 0.71 -
Housing Office Manager 0.95 0.95 0.95
Housing Program Assistant 5.70 5.70 4.75
Public Hsg. Coord 0.50 0.50 0.50
Section 8 Coord 0.95 0.88 0.89
Total Personnel 11.90 11.83 10.89
Activity Summary
409
City of Iowa City
Activity: Housing Authority Public Housing (490300)Fund: Housing Authority (7900)
Department: Housing Authority
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 13,301 12,533 13,301 12,533 12,533 12,533
Rents 210,973 208,255 210,973 208,001 208,001 208,001
Royalties & Commissions 324 272 324 272 272 272
Intergovernmental
Fed Intergovnt Rev 462,822 285,902 425,886 307,526 307,526 307,526
Miscellaneous
Other Misc Revenue 524 13,302 450 7,174 7,174 7,174
Other Financial Sources
Sale Of Assets - 211,658 - - - -
Loans 76,529 20,016 46,086 46,086 46,086 46,086
Total Revenues & Other Financing Sources 764,473$ 751,938$ 697,020$ 581,592$ 581,592$ 581,592$
Expenditures:
Personnel 93,692 100,960 103,755 113,487 117,171 120,384
Services 276,004 409,231 271,613 193,405 196,944 200,595
Supplies 9,857 5,372 492 451 459 467
Capital Outlay 22,052 15,412 - 100,000 - -
Sub-Total Expenditures 401,605 530,975 375,860 407,343 314,574 321,446
Transfers Out:
Misc Transfers Out - Director Reimb 55,000 25,000 25,000 25,575 25,575 25,575
Operating Subsidy - PILOT Gen Fund 18,000 18,000 18,000 18,414 18,414 18,414
Sub-Total Transfers Out 73,000 43,000 43,000 43,989 43,989 43,989
Total Expenditures & Transfers Out 474,605$ 573,975$ 418,860$ 451,332$ 358,563$ 365,435$
Personnel Services - FTE 2012 2013 2014
Building Inspector 0.29
F.S.S. Program Coordinator 0.05 0.05 0.05
Housing Administrator 0.05 0.05 0.05
Housing Assistant 0.06 0.06 0.06
Housing Inspector 0.29 0.29 -
Housing Office Manager 0.05 0.05 0.05
Housing Program Assistant 0.30 0.30 0.25
Public Hsg. Coord 0.50 0.50 0.50
Section 8 Coord 0.05 - 0.05
Total Personnel 1.35 1.30 1.30
Capital Outlay
2 House Renovations 100,000
Total Capital Outlay 100,000
Activity Summary
410
INTERNAL SERVICE FUNDS
Equipment / Fleet Maintenance
Information Technology Services (ITS)
Risk Management Loss Reserves
Central Services
Health and Dental Insurance Reserves
F
Y
2
0
1
4
EQUIPMENT REPLACEMENT RESERVE
The Equipment Replacement Reserve is an internal service fund created to account for the
City’s fuel facility, maintenance of the City’s vehicle and equipment fleet, and the accumulation
of funds for the replacement of vehicles and equipment.
Internal customers and departments and other local governments are charged labor and parts
for the cost to repair vehicles and equipment by the City’s fleet maintenance division. Those
charges are designed to cover the division’s actual cost of service. Fuel has been charged at
actual cost, however, it will be adjusted in the future to recover the cost of replacing the fuel
facility.
The Equipment Replacement Reserve also charges departments for the replacement cost of
their vehicles and equipment. These charges are calculated at the estimated replacement cost
less the estimated resale value of the piece of equipment. Purchases of new vehicles and
equipment are budgeted in the departmental budgets. When new equipment is added, the
departments are then charged by the reserve for their future replacement.
The graph below represents the Equipment Replacement Reserve’s actual and projected cash
balances. While the equipment replacement reserve cash balance has been trending upward,
nearly $3.2 million in replacement expenditures are anticipated for FY15 and $1.8 million in
FY16 which is projected to change that trend.
FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16
Designated for Equip $4,815,422 $5,309,110 $5,401,144 $5,227,781 $5,814,854 $5,531,084 $6,435,221 $5,023,428 $4,989,489
Unassigned $976,032 $1,411,891 $1,795,531 $2,046,704 $2,314,484 $2,348,127 $2,410,376 $2,411,641 $2,355,251
Total $5,791,455 $6,721,001 $7,196,675 $7,274,485 $8,129,338 $7,879,211 $8,845,597 $7,435,069 $7,344,740
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
$10,000,000
Equipment Replacement
Cash Balance
413
The table below presents the actual and projected number and cost of vehicles and equipment
replaced:
FY12
Actual
FY13
Estimate
FY14
Budget
FY15
Projection
FY16
Projection
Number of
Vehicles/Equipment 24 38 24 34 33
Total Projected Cost $819,293 $1,701,411 $643,400 $3,181,600 $1,800,900
In the City’s five-year capital improvement program for fiscal year 2013, there is a project to
replace the existing fuel facility that has reached the end of its life cycle. The new fuel facility
will be located at the South Gilbert public works site. The fuel facility replacement was funded
from General Obligation bonds; however, fuel charges will be adjusted to accumulate funds for
the future replacement of the facility. The new facility will not have a noticeable operating
impact on the Equipment Replacement Reserve, but it will reduce the City’s financial risk
associated with leaking underground fuel tanks.
414
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 7,196,669$ 7,274,489$ 8,129,339$ 7,879,212$ 8,845,598$ 7,435,070$
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 16,276 15,402 16,276 15,402 15,402 15,402
Rents 50,000 - - - - -
Intergovernmental
Local 28E Agreements 715,775 849,174 873,246 891,628 891,628 891,628
Charges For Fees And Services
Refuse Charges 3,080 2,948 3,080 2,948 2,948 2,948
Miscellaneous
Intra-City Charges 4,569,833 4,555,636 4,800,806 4,773,817 4,787,502 4,801,461
Other Misc Revenue 3,652 2,025 71 2,025 2,025 2,025
Other Financial Sources
Sale Of Assets 124,366 227,519 75,000 200,000 200,000 200,000
Total Revenues & Other Financing
Sources 5,482,982$ 5,652,704$ 5,768,479$ 5,885,820$ 5,899,505$ 5,913,464$
Expenditures:
General Fleet Maintenance 3,441,097 3,493,875 3,978,911 3,909,126 3,983,795 4,055,409
Equipment Replacement Reserves 1,964,065 1,303,979 2,039,695 1,010,308 3,326,238 1,948,384
Total Expenditures & Transfers Out 5,405,162$ 4,797,854$ 6,018,606$ 4,919,434$ 7,310,033$ 6,003,793$
Cash Balance, June 30 7,274,489$ 8,129,339$ 7,879,212$ 8,845,598$ 7,435,070$ 7,344,741$
Restricted / Committed /Assigned 5,227,781 5,814,854 5,526,748 6,426,560 5,010,442 4,972,178
Unassigned Balance 2,046,708$ 2,314,485$ 2,352,464$ 2,419,038$ 2,424,628$ 2,372,563$
% of Expenditures 38%48%39%49%33%40%
Equipment (8100)
Fund Summary
415
EQUIPMENT OPERATIONS
The Equipment Division exists to ensure that City vehicles and major equipment operate safely,
reliably, and meet the needs of our staff while minimizing lifecycle cost.
The Equipment Division provides repair, preventive maintenance and equipment management
services for all major City-owned vehicular equipment with the exception of Transit buses.
Fueling services are also the responsibility of the Equipment Division, along with acquisition of
new vehicles/equipment and disposition of replaced vehicles/equipment. The Equipment
Division operates as an internal service fund.
HIGHLIGHTS
The Equipment Division managed four fuel sites that dispensed a combined total of 573,123
gallons of fuel for City vehicles and outside entities.
The Division maintains 524 vehicles and major equipment with 3,046 repair orders this past
fiscal year.
Recent Accomplishments:
Disposed of 27 vehicle/equipment units,
recovering over $282,000.
88.5% of repairs completed in less than
one day.
Upcoming Challenges:
Transition to a new fuel facility
Implementation of the new non-
emergency radio system
Transition to new Police squad car
model; address outfitting new model
with police duty accessory equipment
Staffing:
FY2012 FY2013 FY2014
Adopted
Total
FTE’s 11.26 10.75 10.75
Service Level Changes for FY2014:
Continue oil sampling program to
optimize service intervals
416
GOALS, OBJECTIVES, and PERFORMANCE MEASURES
Strategic Plan Goal: A Strong and Sustainable Financial Foundation
Department Goal: Maximize revenue from surplus vehicles/equipment
Department Objective: Dispose of all replaced units
Performance Measure:
Cash basis revenue – sale of autos and equipment
8100-462200-
363220 & 392300
Strategic Plan Goal: Coordinated Communication and Customer Service Orientation
Department Goal: Serve internal customers efficiently and effectively
Department Objective: Maintain City vehicles and equipment cost effectively and respond
to internal service requests in a timely manner
Performance Measures:
Strategic Plan Goal: A Strong and Sustainable Financial Foundation
Department Goal: Provide fleet maintenance services cost-effectively
Department Objectives: Recover costs when applicable and contract with outside vendors
when efficient
Performance Measures:
FY11 FY12 FY13 Mid-year FY14 Projected
$124,366 $227,518 $123,168 $200,000
FY11 FY12
Total vehicles & equipment
maintained 516 524
% of repairs completed in less than
one day New Measure 88.5%
FY11 FY12
Hours billed as a % of hours available 69% 74%
% of expenditures contracted with
outside vendors 14% 14%
417
City of Iowa City
Activity: General Fleet Maintenance (710510)Fund: Equipment (8100)
Division: Equipment (710500)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 11,940 11,077 11,940 11,077 11,077 11,077
Royalties & Commiss
Intergovernmental
Local 28E Agreements 715,775 849,174 873,246 891,628 891,628 891,628
Charges For Fees And Services
Refuse Charges 3,080 2,948 3,080 2,948 2,948 2,948
Miscellaneous
Printed Materials
Intra-City Charges 2,957,728 2,896,428 3,124,217 3,063,697 3,077,382 3,091,341
Other Misc Revenue 3,652 2,025 71 2,025 2,025 2,025
Other Financial Sources
Sale Of Assets
Misc Transfers In - - - - - -
Total Revenues & Other Financing Sources 3,692,175$ 3,761,652$ 4,012,554$ 3,971,375$ 3,985,060$ 3,999,019$
Expenditures:
Personnel 804,675 799,692 830,698 830,254 850,868 870,733
Services 326,957 299,474 379,506 336,232 335,433 331,231
Supplies 2,309,363 2,394,709 2,768,707 2,742,640 2,797,494 2,853,445
Capital Outlay
Other Financial Uses
Sub-Total Expenditures 3,440,995 3,493,875 3,978,911 3,909,126 3,983,795 4,055,409
Transfers Out:
Capital Project Fund
Debt Service Funding
GO Bond Abatement
Operating Subsidy
Sub-Total Transfers Out - - - - - -
Total Expenditures & Transfers Out 3,440,995$ 3,493,875$ 3,978,911$ 3,909,126$ 3,983,795$ 4,055,409$
Personnel Services - FTE 2012 2013 2014
Equipment Clerk 0.38 - -
Equipment Shop Supervisor 1.00 1.00 1.00
Equipment Superintendent 0.50 0.50 0.50
Mechanic I - Equipment 2.00 2.00 2.00
Mechanic II - Equipment 3.00 3.00 3.00
Mechanic III - Equipment (Day) 1.00 1.00 1.00
Mechanic III - Equipment (Eve) 1.00 1.00 1.00
Parts/Inventory Clerk - Equip 1.00 1.00 1.00
Total Personnel 9.88 9.50 9.50
Activity Summary
418
City of Iowa City
Activity: Equipment Replacement Reserves (710520)Fund: Equipment (8100)
Division: Equipment (710500)Department: Public Works
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 4336 4,325 4,336 4,325 4,325 4,325
Miscellaneous
Intra-City Charges 1,612,105 1,659,208 1,676,589 1,710,120 1,710,120 1,710,120
Other Financial Sources
Sale Of Assets 124,366 227,519 75,000 200,000 200,000 200,000
Total Revenues & Other Financing
Sources 1,740,807$ 1,891,052$ 1,755,925$ 1,914,445$ 1,914,445$ 1,914,445$
Expenditures:
Personnel 101,137 106,530 110,172 114,568 116,976 119,494
Services 52,043 23,939 73,601 26,439 26,742 27,051
Supplies 2,357 866 2,547 901 920 939
Capital Outlay 1,808,528 1,172,644 1,853,375 868,400 3,181,600 1,800,900
Total Expenditures & Transfers Out 1,964,065$ 1,303,979$ 2,039,695$ 1,010,308$ 3,326,238$ 1,948,384$
Personnel Services - FTE 2012 2013 2014
Buyer I - Equipment 0.50 0.75 0.75
Equipment Clerk 0.38 - -
Equipment Superintendent 0.50 0.50 0.50
Total Personnel 1.38 1.25 1.25
Capital Outlay
2 Ton Dump Truck / Plow 321,600 -
Automobiles 77,000 -
Light duty refuse truck - 225,000
Mowers 82,700 -
Other vehicular equipment 304,247 140,700
Recycle Truck 131,800 -
Refuse Packer 197,400 -
Skidsteer 103,000 -
Snow Removal Equipment 29,400 5,000
Tractors 72,313
Trucks 533,915 497,700
Total Capital Outlay 1,853,375 868,400
Activity Summary
419
RISK MANAGEMENT FUND
The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction
of assets; workplace accidents, errors and omissions; and natural disasters. During fiscal year
1988, the City established the Loss Reserve Fund, an internal service fund, to account for and
finance its uninsured risks of loss. Funds pay annual premiums to the Loss Reserve Fund
based on actuarial estimates of the amounts needed to pay prior and current-year claims and to
establish a reserve for catastrophic losses. Accumulated monies in the Loss Reserve Fund are
available to cover the self-insured retention amounts and any uninsured losses.
During the year ended June 30, 2012 the City purchased property, liability, and workers’
compensation insurance under the program that provides for a $100,000 self-insured retention
per occurrence on property losses, a $500,000 self-insured retention per occurrence on liability,
and a $400,000 self-insured retention on workers’ compensation losses. Liability insurance
provides coverage for claims in excess of the aforementioned self-insured retention up to a
maximum of $21.0 million annual aggregate of losses paid. Settled claims have not exceeded
this commercial coverage in any of the past twenty four fiscal years.
The Housing Authority Fund is insured under a separate policy with the Assisted Housing Risk
Management Association. The remaining funds participate in the Loss Reserve Fund.
The fiscal year 2013 revised fund balance is $2.88 million which is 7.6% lower than the fiscal year
2012 ending fund balance. The budgeted ending fund balance for fiscal year 2014 is $3.0 million
which is higher than the 2013 revised fund balance by 5.5%.
In fiscal 2012, the landfill fire occurred. The Risk Management fund incurred $289,458 of
expenses related to the fire in fiscal year 2012 and $1,055,442 of expenses in fiscal year 2013.
The City’s reinsurance reimbursed the City for $154,708 of the expenses through fiscal year 2013.
The budget as presented estimates a full recovery of the Risk Management fund’s expenses
through the City’s reinsurance provider or through the Landfill fund.
420
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 2,327,055$ 2,769,589$ 3,117,320$ 2,878,960$ 3,038,200$ 3,340,938$
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 6,715 6,840 6,715 6,840 6,840 6,840
Miscellaneous
Intra-City Charges 1,784,168 1,451,916 875,892 1,080,341 1,080,341 1,080,341
Other Misc Revenue 39,028 71,774 17,782 750 750 750
Total Revenues & Other Financing Sources 1,829,911$ 1,530,530$ 900,389$ 1,087,931$ 1,087,931$ 1,087,931$
Expenditures:
Risk Management Loss Reserve 1,387,377 1,182,799 1,138,749 928,691 785,193 794,979
Total Expenditures & Transfers Out 1,387,377$ 1,182,799$ 1,138,749$ 928,691$ 785,193$ 794,979$
Cash Balance, June 30 2,769,589$ 3,117,320$ 2,878,960$ 3,038,200$ 3,340,938$ 3,633,890$
Restricted / Committed /Assigned
Unassigned Balance 2,769,589$ 3,117,320$ 2,878,960$ 3,038,200$ 3,340,938$ 3,633,890$
% of Expenditures 200%264%253%327%425%457%
Risk Management Loss Reserve (8200)
Fund Summary
421
RISK MANAGEMENT OPERATIONS
The Risk Management division is responsible for managing the City’s property and casualty
risks and selecting prudent and cost effective solutions to minimize the financial impact of
losses to the City. Risk Management also coordinates the City’s safety and OSHA programs.
The Risk Management Division strives to:
Promote a safe and healthy work environment
Reduce costs related to accidents and injuries
Protect the resources and assets of the City of Iowa City
Manage in an efficient manner the City’s self-insured workers’ compensation, liability,
and property claims
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 1.80 1.80 1.80
422
City of Iowa City
Activity: Risk Management (310600)Fund: Risk Management Loss Reserve (8200)
Division: Risk Management (310600)Department: Finance
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 6,715 6,840 6,715 6,840 6,840 6,840
Miscellaneous
Intra-City Charges 1,784,168 1,451,916 875,892 1,080,341 1,080,341 1,080,341
Other Misc Revenue 39,028 71,774 17,782 750 750 750
Total Revenues & Other Financing Sources 1,829,911$ 1,530,530$ 900,389$ 1,087,931$ 1,087,931$ 1,087,931$
Expenditures:
Personnel 163,927 271,654 171,954 177,668 184,084 190,517
Services 1,210,244 717,651 942,944 729,714 580,599 583,541
Supplies 12,090 6,722 23,851 20,109 20,510 20,921
Capital Outlay 1,116 186,772 - 1,200 - -
Total Expenditures & Transfers Out 1,387,377$ 1,182,799$ 1,138,749$ 928,691$ 785,193$ 794,979$
Personnel Services - FTE 2012 2013 2014
Administrative Secretary 0.25 0.25 0.25
Finance Director 0.05 0.05 0.05
Occ Safety & Trng Spec 1.00 1.00 1.00
Revenue & Risk Manager 0.50 0.50 0.50
Total Personnel 1.80 1.80 1.80
Capital Outlay 2013 2014
Other Operating Equipment - 1,200
Total Capital Outlay - 1,200
Activity Summary
423
INFORMATION TECHNOLOGY SERVICES FUND
The Information Technology Services (ITS) fund is an internal service fund that accounts for the
cost of providing computer and computer related services to the City’s departments. Those
services include personal computer support and replacement, network and internet support,
fiber optic networking, file server management, telephone administration and support, and
computer programming and application support.
Internal customers are charged annual service fees depending on the number of devices they
use, how many users they have, how many phone sets they have, the number of hours spent
on special applications, and other factors. Internal customers are also responsible for budgeting
funds for new computer equipment, however, replacement costs are then recovered by the ITS
fund for the future replacement of that equipment.
The ITS fund has an estimated ending fund balance of $2.6 million at June 30, 2013. This is an
decrease of 4% from fiscal year 2012. Fund balance is expected to decline even further during
fiscal year 2014 by 22.7% to $2.0 million. The reduction in fund balance is directly related to
capital outlay in 2013 and 2014.
424
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 2,826,766$ 2,470,688$ 2,726,870$ 2,617,753$ 2,024,147$ 1,871,288$
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 5,740 6,294 5,740 6,294 6,294 6,294
Charges For Fees And Services
Misc Charges For Svc 3,600 1,800 3,600 1,800 1,800 1,800
Miscellaneous
Intra-City Charges 1,797,839 1,890,070 1,877,964 1,834,423 1,897,858 1,912,032
Other Misc Revenue 21,170 114,672 21,170 - - -
Other Financial Sources
Sale Of Assets 9,714 4,910 - - - -
Total Revenues & Other Financing Sources 1,838,063$ 2,017,746$ 1,908,474$ 1,842,517$ 1,905,952$ 1,920,126$
Expenditures:
Information Technology 2,194,141 1,761,564 2,017,591 2,436,123 2,058,811 1,947,692
Total Expenditures & Transfers Out 2,194,141$ 1,761,564$ 2,017,591$ 2,436,123$ 2,058,811$ 1,947,692$
Cash Balance, June 30 2,470,688$ 2,726,870$ 2,617,753$ 2,024,147$ 1,871,288$ 1,843,722$
Restricted / Committed /Assigned
Unassigned Balance 2,470,688$ 2,726,870$ 2,617,753$ 2,024,147$ 1,871,288$ 1,843,722$
% of Expenditures 113%155%130%83%91%95%
Information Technology (8300)
Fund Summary
425
INFORMATION TECHNOLOGY SERVICES OPERATIONS
In partnership with our clients, we will increase efficiency and productivity through the effective
use of Information Technology.
The services provided by the ITS Division include server management, legacy system
management, software development, system integration, desktop computer management and
support, data network design and management, website application development and
management, City phone systems support, and fiber optic network design and management.
The Division:
Provides standardization, integration, and security for City data systems
Monitors critical services for early alerting to problems
Provides 24x7 support for our clients
Maintains Disaster Recovery site for all City data
Maintains Virtual Environment to reduce hardware costs, increase efficiency of hardware
in-use, and augment Disaster Recovery plan for City data
Effectively administers the Replacement Schedule to ensure technology is meeting client
requirements
Supports and enhances e-government services wherever possible
Protects, manages, and creates redundant connections in the fiber optic network
Monitors technology changes for potential cost savings
Staffing:
Web developer, from 1.0 FTE to 0.0 FTE (position moved to Communications Office)
FY2012 FY2013 FY2014 Adopted
Total FTE’s 11.80 10.86 9.86
426
City of Iowa City
Activity: Information Technology (310500)Fund: Information Technology (8300)
Division: Information Technology (310500)Department: Finance
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 5,740 6,294 5,740 6,294 6,294 6,294
Charges For Fees And Services
Misc Charges For Svc 3,600 1,800 3,600 1,800 1,800 1,800
Miscellaneous
Intra-City Charges 1,797,839 1,890,070 1,877,964 1,834,423 1,897,858 1,912,032
Other Misc Revenue 21,170 114,672 21,170 - - -
Other Financial Sources
Sale Of Assets 9,714 4,910 - - - -
Total Revenues & Other Financing Sources 1,838,063$ 2,017,746$ 1,908,474$ 1,842,517$ 1,905,952$ 1,920,126$
Expenditures:
Personnel 1,001,178 1,073,348 1,086,824 1,017,623 1,050,284 1,082,590
Services 485,237 487,238 601,806 661,456 669,309 677,317
Supplies 64,985 36,564 57,676 58,643 59,754 60,889
Capital Outlay 642,741 164,414 271,285 698,401 279,464 126,896
Total Expenditures & Transfers Out 2,194,141$ 1,761,564$ 2,017,591$ 2,436,123$ 2,058,811$ 1,947,692$
Personnel Services - FTE 2012 2013 2014
Buyer I - Purchasing 0.00 0.00 0.06
Data Base Administrator 2.00 2.00 2.00
I.T.S. Coordinator 1.00 1.00 1.00
Operations Clerk - I.T.S. 0.80 0.80 0.80
P.C. Technician 1.00 1.00 1.00
Purchasing Clerk 0.00 0.06 0.00
Sr Programmer/Analyst 3.00 2.00 2.00
Sr Systems Engineer 1.00 1.00 1.00
Systems Engineer 1.00 1.00 1.00
Voice/Data Network Analyst 1.00 1.00 1.00
Web Developer 1.00 1.00 0.00
Total Personnel 11.80 10.86 9.86
Capital Outlay 2013 2014
Central Ups Installation - 75,000
Email Archive Software 25,000 -
Fiber Optic Cable - 92,750
Fiber Optic:Gilbert/Burlington 5400 Ft 39,500 -
Fiber Optic:Riverside To Gilbert 2500 Ft 19,000 -
File Servers - 177,330
File Servers, Replacements 32,000 -
Laptops/Mobile PC's - 76,245
Network Equipment 19,452 -
Network Switches/Firewalls - 44,960
Optical Time Domain Reflectometer 11,500 -
P.C. Hardware 20,910 107,751
Peripherals - 2,000
Printers 5,700 31,865
Prior Yr Encumbrance 19,323 -
Replacement Computers 23,900 -
Scanner - 2,500
Scanners/Video - 20,000
Sql Software - 7,000
Storage Area Network Upgrade 50,000 50,000
Storage Systems 11,000
Technician Desk 5,000 -
Total Capital Outlay 271,285 698,401
Activity Summary
427
CENTRAL SERVICES
The Central Services internal service fund provides services to internal clients/staff and
other local governments in the following areas:
Mailroom processing of outgoing City Mail, UPS, and Fed-Ex
Assists with the procurement of City copiers and maintenance contracts.
Assists with the City’s Radio System and related 28E Agreements
The cost of these services is recovered through service charges to the internal clients and
to other local governments for the services that they consume.
The Central Services fund had an estimated ending fiscal year 2013 fund balance of
$791,378. This was an increase of 8.1% from fiscal year 2012. The fiscal year 2014
estimated ending fund balance is $840,259 which is an increase of 6.2%.
428
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 639,672$ 694,098$ 731,745$ 791,378$ 840,259$ 885,519$
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 1,552 1,457 1,552 1,457 1,457 1,457
Intergovernmental
Local 28E Agreements 15,825 11,550 15,825 11,550 11,550 11,550
Charges For Fees And Services
Library Charges 55 11 - - - -
Miscellaneous
Intra-City Charges 222,502 225,641 231,402 225,641 225,641 225,641
Printed Materials 196 223 196 223 223 223
Other Financial Sources
Sale Of Assets 30 107 - - - -
Total Revenues & Other Financing Sources 240,160$ 238,989$ 248,975$ 238,871$ 238,871$ 238,871$
Expenditures:
Central Services 185,734 201,342 189,342 189,990 193,611 196,304
Total Expenditures & Transfers Out 185,734$ 201,342$ 189,342$ 189,990$ 193,611$ 196,304$
Cash Balance, June 30 694,098$ 731,745$ 791,378$ 840,259$ 885,519$ 928,086$
Restricted / Committed /Assigned
Unassigned Balance 694,098$ 731,745$ 791,378$ 840,259$ 885,519$ 928,086$
% of Expenditures 374%363%418%442%457%473%
Central Services (8400)
Fund Summary
429
CENTRAL SERVICES OPERATIONS
The mission of the Central Services Division is to provide quality service to City departments,
protect the City’s legal interests, and act responsibly on behalf of the public by maintaining the
integrity of the City’s procurement system through the encouragement of open competition and
the impartial and fair treatment of vendors.
The Central Services activity is within the Finance Department and is operated as part of the
Purchasing division. The central services activity primarily involves the management and
replacement of copy machines and the processing of incoming and outgoing mail. Departments
are charged for the use of these services, and those funds are accounted for separately for the
replacement of copier equipment and mail room equipment.
Staffing:
FY2012 FY2013 FY2014 Adopted
Total FTE’s 0.75 0.76 0.50
430
City of Iowa City
Activity: Purchasing (310300)Fund: Central Services (8400)
Division: Purchasing (310300)Department: Finance
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 1,552 1,457 1,552 1,457 1,457 1,457
Intergovernmental
Local 28E Agreements 15,825 11,550 15,825 11,550 11,550 11,550
Charges For Fees And Services
Library Charges 55 11 - - - -
Miscellaneous
Intra-City Charges 222,502 225,641 231,402 225,641 225,641 225,641
Printed Materials 196 223 196 223 223 223
Other Financial Sources
Sale Of Assets 30 107 - - - -
Total Revenues & Other Financing Sources 240,160$ 238,989$ 248,975$ 238,871$ 238,871$ 238,871$
Expenditures:
Personnel 43,887 38,808 42,838 25,458 25,987 26,528
Services 135,163 142,107 143,650 151,739 154,755 157,830
Supplies 2,642 3,647 2,854 3,793 3,869 3,946
Capital Outlay 4,042 16,780 - 9,000 9,000 8,000
Total Expenditures & Transfers Out 185,734$ 201,342$ 189,342$ 189,990$ 193,611$ 196,304$
Personnel Services - FTE 2012 2013 2014
Purchasing Clerk 0.75 0.76 0.50
Total Personnel 0.75 0.76 0.50
Capital Outlay 2013 2014
Copiers - 9,000
Total Capital Outlay - 9,000
Activity Summary
431
HEALTH INSURANCE RESERVE
The City maintains insurance reserves for permanent employees’ health care coverage.
The health insurance plan is partially self-insured, with a stop-loss policy which provides
coverage for claims in excess of $125,000 per employee. Operating funds and
participating employees are charged premiums which are deposited into the Health
Insurance Reserve Fund. The City reimburses a health insurance provider for actual
medical costs incurred plus a claims processing/ administrative fee.
The State of Iowa requires all public entities which maintain a self-funded health
insurance plan file an annual certificate of compliance with the Iowa Insurance
Commissioner, along with an independent actuarial opinion and financial statement
which demonstrate that the plan continues to meet the requirements of Iowa Code
509A.14-.15 as well as applicable provisions of the Iowa administrative code.
The City also provides dental coverage for permanent employees and maintains
insurance reserves for this purpose. The City’s dental insurance plan is self-insured.
Operating funds and participating employees are charged premiums which are
deposited into the Health Insurance Reserve Fund. The City reimburses a dental
insurance provider for actual costs incurred plus a claims processing/ administrative fee.
Covered benefits are limited to $1,000 per eligible member.
FY2014 Budget Highlights: Health insurance premiums and administrative costs are
projected to remain flat in FY2014 due to a lower-than-average claims experience in
recent years and increased employee contributions in fiscal years 2014 – 2016. An
increase in employee contributions was negotiated in the AFSCME and Police union
agreements as shown in the following table:
The fiscal year 2014 ending fund balance is estimated at $9.2 million. This is virtually no
change from the revised 2013 ending fund balance but is 4.6% increase over the fiscal
year 2012 ending fund balance.
Health Insurance Plan: FY2011 FY2012 FY2013 FY2014 FY2015
Single Deductible 200 $ 350 $ 350 $ 350 $ 500 $
Family Deductible 200 350 425 450 700
Single Out-of-Pocket Max 600 / 650 800 825 840 900
Family Out-of-Pocket Max 600 / 650 800 950 1,100 1,450
Single Contribution/Month 20 40 40 40 40
Family Contribution/Month 60 60 70 75 80
Note: The Unions bargained for different amounts in FY2011.
432
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 6,077,972$ 7,368,916$ 8,777,073$ 9,171,512$ 9,180,441$ 8,669,248$
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 16,059 16,949 16,059 16,949 16,949 16,949
Royalties & Commissions 2,192 3,235 2,192 3,235 3,235 3,235
Charges For Fees And Services
Misc Charges For Services 386,760 367,695 351,993 375,000 375,000 375,000
Miscellaneous
Intra-City Charges 7,421,909 7,495,976 7,531,995 7,540,000 7,540,000 7,540,000
Other Financial Sources
Sale Of Assets 1,679 414 - - - -
Total Revenues & Other Financing Sources 7,828,599$ 7,884,269$ 7,902,239$ 7,935,184$ 7,935,184$ 7,935,184$
Expenditures:
Health Insurance Reserve 6,537,655 6,476,112 7,507,800 7,926,255 8,446,377 8,446,502
Total Expenditures & Transfers Out 6,537,655$ 6,476,112$ 7,507,800$ 7,926,255$ 8,446,377$ 8,446,502$
Cash Balance, June 30 7,368,916$ 8,777,073$ 9,171,512$ 9,180,441$ 8,669,248$ 8,157,930$
Restricted / Committed /Assigned
Unassigned Balance 7,368,916$ 8,777,073$ 9,171,512$ 9,180,441$ 8,669,248$ 8,157,930$
% of Expenditures 113%136%122%116%103%97%
Health Insurance Reserve (8500)
Fund Summary
433
City of Iowa City
Activity: Health Insurance Reserves (310750)Fund: Health Insurance Reserve (8500)
Division: Health Insurance Reserves (310750)Department: Finance
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 16,059 16,949 16,059 16,949 16,949 16,949
Royalties & Commiss 2,192 3,235 2,192 3,235 3,235 3,235
Charges For Fees And Services
Misc Charges For Svc 386,760 367,695 351,993 375,000 375,000 375,000
Miscellaneous
Intra-City Charges 7,421,909 7,495,976 7,531,995 7,540,000 7,540,000 7,540,000
Other Financial Sources
Sale Of Assets 1,679 414 - - - -
Total Revenues & Other Financing Sources 7,810,348$ 7,864,085$ 7,883,988$ 7,915,000$ 7,915,000$ 7,915,000$
Expenditures:
Services 6,519,898 6,464,964 7,501,800 7,925,916 8,446,032 8,446,151
Supplies 1,179 326 - 339 345 351
Capital Outlay 16,578 10,822 6,000 - - -
Total Expenditures & Transfers Out 6,537,655$ 6,476,112$ 7,507,800$ 7,926,255$ 8,446,377$ 8,446,502$
Capital Outlay 2013 2014
Cardio Equipment -Treadmill 6,000 -
Total Capital Outlay 6,000 -
Activity Summary
434
DENTAL INSURANCE RESERVE
The City provides dental coverage for permanent employees and maintains insurance
reserves for this purpose. The City’s dental insurance plan is self-insured. Operating
funds and participating employees are charged premiums which are deposited into the
Dental Insurance Reserve Fund. The City reimburses a dental insurance provider for
actual costs incurred plus a claims processing/ administrative fee. Covered benefits are
limited to $1,000 per eligible member.
The Dental Insurance Reserve’s fund balance at the end of fiscal year 2013 is expected
to be $91,581 or $177 higher than the fiscal year 2012 ending fund balance. This is an
increase of less than one percent. A decrease in fund balance is expected for fiscal year
2014 to $76,462 which is a change of $15,119 or 16.51%.
435
City of Iowa City
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Cash Balance, July 1 71,213$ 79,246$ 91,404$ 91,581$ 76,462$ 63,643$
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 183 181 183 181 181 181
Charges For Fees And Services
Misc Charges For Svc 17,364 15,664 14,811 16,000 16,000 16,000
Miscellaneous
Intra-City Charges 321,042 328,475 343,678 336,700 351,000 361,500
Total Revenues & Other Financing Sources 338,589$ 344,320$ 358,672$ 352,881$ 367,181$ 377,681$
Expenditures:
Dental Insurance Reserves 330,556 332,162 358,495 368,000 380,000 386,000
Total Expenditures & Transfers Out 330,556$ 332,162$ 358,495$ 368,000$ 380,000$ 386,000$
Cash Balance, June 30 79,246$ 91,404$ 91,581$ 76,462$ 63,643$ 55,324$
Restricted / Committed /Assigned
Unassigned Balance 79,246$ 91,404$ 91,581$ 76,462$ 63,643$ 55,324$
% of Expenditures 24%28%26%21%17%14%
Dental Insurance Reserve (8600)
Fund Summary
436
City of Iowa City
Activity: Dental Insurance Reserves (310760)Fund: Dental Insurance Reserve (8600)
Division: Dental Insurance Reserves (310760)Department: Finance
2011 2012 2013 2014 2015 2016
Actual Actual Revised Budget Projection Projection
Revenues & Other Financing Sources:
Use Of Money And Property
Interest Revenues 183 181 183 181 181 181
Charges For Fees And Services
Misc Charges For Svc 17,364 15,664 14,811 16,000 16,000 16,000
Miscellaneous
Intra-City Charges 321,042 328,475 343,678 336,700 351,000 361,500
Total Revenues & Other Financing Sources 338,589$ 344,320$ 358,672$ 352,881$ 367,181$ 377,681$
Expenditures:
Services 330,556 332,162 358,495 368,000 380,000 386,000
Total Expenditures & Transfers Out 330,556$ 332,162$ 358,495$ 368,000$ 380,000$ 386,000$
Activity Summary
437
438
CAPITAL PROJECT FUNDS
Fund Summary
Summary by Division
Summary by Funding Source Project Summary by Name
Unfunded Projects
F
Y
2
0
1
4
CAPITAL IMPROVEMENT PROJECTS FUND
The Capital Improvement Projects fund accounts for the collection and disbursement of
funds related to capital improvements or significant capital equipment.
The capital projects involve construction, purchase, or renovation of city facilities or
property. They are generally non-recurring major improvements to the City's physical
plant which necessitate long-term financing and are permanent in nature. The funding
sources for these projects are generally not from operating funds but are instead from
bond proceeds, grants, donations, or other one-time sources of income.
The City annually updates and issues a five-year capital improvement program. This
program is the planning guide for the City’s issuance of general obligation bonded debt
and for the construction and replacement of the City’s buildings and infrastructure. The
City’s total five-year capital improvement program is $321,378,147. The upcoming year
of the plan is integrated into the City’s adopted budget. The adopted capital
improvement fund expenditure budget for fiscal year 2014 is $48,383,101.
Fund balance in the Capital Improvement Projects fund typically represents unspent
bond proceeds. This fluctuates based on the timing of the issuance of the bonds and
the timing of the project expenditures. The estimated ending fund balance for fiscal year
2014 is $2,561,151.
441
City of Iowa City
2012 2013 2014 2015 2016 2017
Actual Revised Budget Projection Projection Projection
Cash Balance, July 1 18,274,393$ 25,102,181$ 3,604,468$ 2,561,151$ 1,958,405$ 1,330,113$
Revenues & Other Financing Sources:
Other City Taxes 270,249 350,000 - - - -
Use Of Money And Property
Interest Revenues 22,991 - - - - -
Rents 15,694 12,960 - - - -
Intergovernmental
Fed Intergovnt Rev 1,800,893 30,576,513 13,696,082 3,973,400 1,529,940 16,239,970
Disaster Assistance - 282,864 336,615 - - -
Other State Grants 6,660,118 16,940,239 7,000,310 3,517,332 - -
State 28E Agreements - - - 700,000 500,000 -
Local 28E Agreements 25,321 482,777 - - - -
Miscellaneous
Contrib & Donations 11,500 650,000 590,000 - - -
Printed Materials 4,440 - - - - -
Other Misc Revenue 495,508 - - - - -
Other Financial Sources
Sale Of Assets - 300,000 - - - -
Insurance Recoveries 54,640 - - - - -
Transfers-In from: General Fund, Road
Use Tax and TIF 6,645,703 31,701,975 3,976,777 1,557,000 2,238,000 840,000
Transfers-In from Enterprise Funds 6,082,529 15,488,540 6,240,000 1,200,000 1,100,000 1,100,000
Transfers-In from G.O. Bonds 5,722,976 28,089,032 8,816,771 10,875,640 9,330,260 9,662,630
Transfers-In from Revenue Bonds - - 7,000,000 12,000,000 - -
Debt Sales 9,855,454 12,100,000 16,181,000 23,100,000 9,781,000 -
Total Revenues & Other Financing Sources 37,668,016$ 136,974,900$ 63,837,555$ 56,923,372$ 24,479,200$ 27,842,600$
Capital Expenditures:
Airport 1,423,411 5,343,656 691,100 1,632,000 305,200 252,600
Finance Administration 406,363 1,715,401 635,819 1,135,127 421,781 50,000
Fire 572,163 1,684,395 550,000 - 734,000 -
Landfill 3,495,411 4,757,706 500,000 - - -
Library 2,886 200,000 200,000 - - -
Parking Operations 1,695,730 1,386,962 900,000 12,000,000 - -
Parks Maintenance 2,334,054 5,787,654 1,713,050 630,000 876,000 80,000
Planning & Community Development 1,537,540 7,791,593 1,066,370 450,000 1,950,000 50,000
Police 267,103 2,873,158 1,906,152 - - -
Public Transportation 28,227 803,072 270,000 - - 20,000,000
Public Works Administration 1,003,402 12,030,615 1,605,809 3,608,996 3,895,615 -
Recreation 167,656 182,742 650,000 - 225,000 -
Storm Water 428,512 1,958,328 - - 1,000,000 -
Streets Operations 7,959,237 47,961,355 10,537,011 13,672,486 4,756,300 6,310,000
Wastewater Treatment 3,176,289 29,803,333 26,557,790 821,869 832,336 500,000
Water Operations 530,697 5,785,988 600,000 700,000 600,000 600,000
Sub-Total Expenditures 25,028,681 130,065,958 48,383,101 34,650,478 15,596,232 27,842,600
Transfers Out:
Capital Project Fund 5,805,352 28,406,655 16,497,771 22,875,640 9,511,260 -
Misc Transfers Out 6,195 - - - - -
Sub-Total Transfers Out 5,811,547 28,406,655 16,497,771 22,875,640 9,511,260 -
Total Expenditures & Transfers Out 30,840,228$ 158,472,613$ 64,880,872$ 57,526,118$ 25,107,492$ 27,842,600$
Cash Balance, June 30 25,102,181$ 3,604,468$ 2,561,151$ 1,958,405$ 1,330,113$ 1,330,113$
Capital Improvement Projects (3000 - 4999)
Fund Summary
442
Project Name Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
Airport
3403 Airport North Commercial Park 118,587$ 25,000$ 143,587$
3425 FAA Runway 7 Grading/Obstr Mitigation 1,559,095 165,908 1,725,003
3427 Runway 7 Parallel Taxiway Grading FA 996,998 858,000 1,854,998
3428 Runway 7-25 Parallel Taxiway Paving 178,600 3,021,400 3,200,000
3430 Apron Reconstruction & Connecting 1,632,000 1,632,000
3437 Hangar L 6 Units 9I110IOW300 92,442 818,000 910,442
3442 Runway 12-30 Obstruction Mitigation 546,100 546,100
3443 Airport Equipment Shelter 305,200 305,200
3444 Rehab Runway 7/25&12/30 FAA #18 1,914,660 1,914,660
3448 Airport Perimeter Rd 252,600 252,600
3450 FY12 Airport Electrical Rehab & Security 25,277 191,000 216,277
3451 Rehabilitate Terminal Building 9I120 113,174 10,000 123,174
3452 Install Taxiway & Utility Lines 9I13 106,500 106,500
3453 Rehabilitate Terminal Building D & R 102,000 102,000
3454 Airport Master Plan 145,000 145,000
3824 Pavement Rehabilitation 41,228 41,228
4718 City Hall Camera Upgrade 4,620 4,620
Total:4,998,833$ 5,343,656$ 691,100$ 1,632,000$ 305,200$ 252,600$ 13,223,389$
Planning & Community Development
3012 Iowa City Multi-Use Parking Facility 1,269$ 1,269$
3911 Iowa River Power Dam Pedestrian Bridge 10,851 40,957 51,808
4203 Pedestrian Bridge Rocky Shore to Penins.1,500,000 1,500,000
4206 Intra-City Bike Trails 65,748 50,000 50,000 50,000 50,000 50,000 315,748
4217 Butler Bridge Pedestrian Trail 905,590 54,000 959,590
4219 Scott Park Development & Trail (incl 108,779 780,000 888,779
4221 Terry Trueblood Rec Area Trail Conne 241,053 241,053
4222 Highway 1 Sidewalk/Trail-Riverside Dr.170,279 949,721 1,120,000
4512 420th Street Industrial Park 100,258 1,056,200 1,156,458
4513 Riverfront Crossings Redevelopment 107,027 535,272 200,000 200,000 200,000 1,242,299
4514 Towncrest Redevelopment 180,556 1,444,443 668,370 200,000 200,000 2,693,369
4609 Burlington St Dam 251,000 148,000 399,000
4918 2012D TIF Revenue Bonds Central Park 2,630,000 2,630,000
Total:1,891,410$ 7,791,593$ 1,066,370$ 450,000$ 1,950,000$ 50,000$ 13,199,373$
Fire
4406 Fire Apparatus 4,216,518$ 1,328,000$ 734,000$ 6,278,518$
4407 Fire Station #4 4,954,557 200,000 5,154,557
4411 Fire SCBA/Air System Replacement 550,000 550,000
4427 Fire Station #1 Kitchen Remodel & Admin 8,510 121,395 129,905
4432 Fire Station #3 Kitchen Remodel 35,000 35,000
Total:9,179,585$ 1,684,395$ 550,000$ 734,000$ 12,147,980$
Finance Administration
4911 2013 GO Construction Funds 242,819$ 242,819$
4913 2014 GO Construction Funds 183,229 183,229
4914 2015 GO Construction Funds 224,360 224,360
4916 FY16 GO Construction proceeds.269,740 269,740
4704 City Hall-Other Projects 257,608 436,820 244,165 164,040 50,000 50,000 1,202,633
4712 ERP Software-Finances and HR/Payroll 424,104 579,787 93,425 96,727 102,041 1,296,084
4714 Remodel City Hall Lobby and Revenue 210,000 210,000
4716 Geographic Informations System Software 650,000 650,000
4718 City Hall Camera Upgrade 20,025 54,975 75,000
4719 Projectdox Quickstart 191,000 115,000 306,000
Total:701,737$ 1,715,401$ 635,819$ 1,135,127$ 421,781$ 50,000$ 4,659,865$
City of Iowa City
Five Year Capital Improvement Program
Summary by Division
443
Project Name Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Five Year Capital Improvement Program
Summary by Division
Landfill
3316 Eastside Recycling Center 4,421,485$ 275,000$ 4,696,485$
3320 2011 Landfill Acquisition (17 acres)147,999 453,850 601,849
3321 Reconstruct FY09 Landfill Cell/Fire Damage 4,000,000 4,000,000
3322 Hebl Road Improvements 500,000 500,000
3824 Pavement Rehabilitation 20,020 20,020
4718 City Hall Camera Upgrade 8,836 8,836
Total:4,569,484$ 4,757,706$ 500,000$ 9,827,190$
Library
4328 Library Public Space Remodelling 2,886$ 200,000$ 200,000$ 402,886$
Total:2,886$ 200,000$ 200,000$ 402,886$
Public Works Administration
3809 Iowa City Gateway Project (Dubuque St)2,014$ 2,014$
3956 Public Works Facility Site Work 16,288 263,712 280,000
3957 Vehicle Wash System at Public Works 12,607 27,393 700,000 740,000
3958 Public Works Fuel Facility 42,589 658,654 701,243
3961 West Side Levee Project 230,091 4,037,415 1,070,809 74,664 78,615 5,491,594
3962 East Side Levee Project 117,029 100,000 2,817,332 3,034,361
3963 Taft Speedway Levee Project 125,994 149,640 275,634
3964 Rocky Shore Lift Station/Flood Gates 341,021 6,265,551 6,606,572
3970 Warm Storage Building, Napoleon Park 7,240 178,250 185,490
3971 CBD Streetscape Project 67,318 350,000 500,000 500,000 500,000 1,917,318
3972 Refuse Building 700,000 700,000
3973 Traffic Engineering Building 700,000 700,000
3974 Riverside Drive Pedestrian Tunnel 35,000 217,000 1,217,000 1,469,000
Total:962,191$ 12,030,615$ 1,605,809$ 3,608,996$ 3,895,615$ 22,103,226$
Parking Operations
3004 Parking Facility Restoration Repair 940,233$ 220,000$ 1,160,233$
3009 Parking Facility and Enforcement Autom.908,120 526,478 900,000 2,334,598
3011 Elevator Upgrades 747,024 45,000 792,024
3012 Iowa City Multi-Use Parking Facility 3,593,279 550,000 12,000,000 16,143,279
4718 City Hall Camera Upgrade 45,484 45,484
Total:6,188,656$ 1,386,962$ 900,000$ 12,000,000$ 20,475,618$
Parks Maintenance
4130 Parks Annual Improvements/Maint.1,315,726$ 496,467$ 80,000$ 80,000$ 80,000$ 80,000$ 2,132,193$
4136 Hickory Hill Park Safe/Restroom 15,412 145,398 229,000 389,810
4137 Frauenholtz-Miller Park Development 16,650 223,000 239,650
4145 Cemetery Resurfacing 96,500 53,602 50,000 50,000 250,102
4152 Terry Trueblood Recreation Area 3,759,997 4,455,365 8,215,362
4153 Soccer Park Improvements 84,809 250,000 334,809
4160 Iowa River Corridor Trail-Peninsula 200,000 200,000
4163 Napoleon Softball Field Renovation 3,818 184,121 187,939
4170 Court Hill Park Restroom 44,999 31,697 76,696
4171 Kiwanis Park Restroom 7,068 1,340 8,408
4177 Lower City Park Secondary Access Road 128 270,000 270,128
4178 Normandy Drive Restoration Project 12,454 409,051 409,050 830,555
4179 Sand Prairie Enhancement 273,000 273,000
4180 Fairmeadows Park Restroom and Splash 425,000 425,000
4181 Master Park Plan and Construction 250,000 250,000
4206 Intra-City Bike Trails 2,362 2,362
4320 North Market Square Park Redevelop.409,352 10,613 419,965
4322 Willow Creek/Kiwanis Park Master Plan 350,000 350,000
4324 Mercer Pool Filter System Replacement 20,350 20,350
Total:5,789,625$ 5,787,654$ 1,713,050$ 630,000$ 876,000$ 80,000$ 14,876,329$
444
Project Name Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Five Year Capital Improvement Program
Summary by Division
Recreation
4316 Recreation Center Improvements 46,195$ 160,000$ 206,195$
4321 City Park Master Plan & Pool Upgrade 650,000 650,000
4323 Recreation Center Elevator Replacement 123,526 5,462 128,988
4324 Mercer Pool Filter System Replacement 226,252 17,280 243,532
4329 Recreation Center Phase 2 Improvement 225,000 225,000
Total:395,973$ 182,742$ 650,000$ 225,000$ 1,453,715$
Police
4404 Radio System Upgrade and Migration 457,949$ 1,054,040$ 1,511,989$
4405 Police Records & CA Dispatch 464,477 285,636 750,113
4422 Animal Shelter Repl PW 3039 97,501 1,083,169 1,906,152 3,086,822
4423 PD 09 JAG Firearms Range & Tactical 61,338 61,338
4424 PD ARRA JAG Equipment, Software, Veh 277,813 37,489 315,302
4428 Police Crime Lab 6,375 103,750 110,125
4429 Police Station Master Remodeling 5,694 192,756 198,450
4430 Police Breakroom/Restroom Remodel 4,270 54,980 59,250
Total:1,314,079$ 2,873,158$ 1,906,152$ 6,093,389$
Streets Operations
3802 Moss Ridge Road 500,000$ 3,000,000$ 3,500,000$
3803 Lower Muscatine-Kirkwood to First Ave 1,829,921 5,314,024 7,143,945
3804 Dodge St Reconstruction-I80/Governor 1,493,108 1,062,888 2,555,996
3806 Harrison Street Reconstruction 7,630 500,000 507,630
3808 Park Road 3rd Lane Improvement 1,440,000 1,440,000
3809 Iowa City Gateway Project (Dubuque St)1,808,646 27,996,401 4,506,011 3,109,486 2,715,300 40,135,844
3811 Sycamore St-Highway 6 to City Limits 2,610,298 1,824,308 4,434,606
3812 American Legion/Scott Blvd Intersect 600,000 600,000
3814 Traffic Signal Projects 192,432 541,651 120,000 120,000 120,000 120,000 1,214,083
3816 Traffic Calming 90,927 50,301 30,000 30,000 30,000 30,000 261,228
3821 Overwidth Paving/Sidewalks 71,795 30,000 30,000 30,000 30,000 30,000 221,795
3822 Curb Ramps-ADA 216,230 85,072 50,000 50,000 401,302
3823 Brick Street Repairs 101,817 20,000 20,000 20,000 20,000 20,000 201,817
3824 Pavement Rehabilitation 5,271,615 780,930 500,000 500,000 500,000 500,000 8,052,545
3826 Underground Electrical Facilities 175,000 175,000 175,000 175,000 700,000
3828 Sidewalk Infill 231,788 271,462 100,000 100,000 703,250
3830 Alley Assessment 181,000 181,000 362,000
3834 Burlington/Madison Intersection 138,120 289,808 1,100,000 1,527,928
3840 Burlington/Clinton Intersection Impr.1,040,000 1,040,000
3843 RR Crossings- City Wide 174,527 25,000 25,000 25,000 25,000 25,000 299,527
3849 Brick Street Reconstruction 290,000 400,000 400,000 1,090,000
3854 American Legion Road Scott Blvd to Taft 4,800,000 4,800,000
3868 Mormon Trek Blvd - Right Turn at Benton 500,000 500,000
3871 1st Ave/IAIS RR Crossing Improvement 355,939 2,653,816 1,000,000 4,673,000 8,682,755
3872 Hwy 6/Lakeside-420th St 322,169 1,150,000 1,472,169
3910 Bridge Maintenance/Repair 221,806 60,000 60,000 60,000 60,000 60,000 521,806
3911 Iowa River Power Dam Pedestrian Bridge 100,000 100,000
3919 Rochester Avenue Bridge 101,079 798,920 899,999
3921 Interstate 80 Aesthetic Improvements 39,940 130,000 100,000 269,940
3925 Dodge St/I-80 Pedestrian Bridge 360,471 1,838,949 2,199,420
3930 Dubuque St/I-80 Pedestrian Bridge 3,572 1,336,428 760,000 2,100,000
3961 West Side Levee Project 72 72
3975 Williams St Reconstruction 540,000 540,000
4320 North Market Square Park Redevelop.161 161
4512 420th Street Industrial Park 3,708,737 401,397 4,110,134
Total:19,352,800$ 47,961,355$ 10,537,011$ 13,672,486$ 4,756,300$ 6,310,000$ 102,589,952$
445
Project Name Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Five Year Capital Improvement Program
Summary by Division
Wastewater Treatment
3101 Annual Sewer Main Projects 997,908$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ 3,497,908$
3134 Inverted Siphon Sewer Pipes 1,158,836 355,255 1,514,091
3135 South Wastewater Plant Expansion 5,327,439 26,917,694 22,317,790 321,869 332,336 55,217,128
3137 North River Corridor Trunk Sewer Rec 660,000 3,740,000 4,400,000
3803 Lower Muscatine-Kirkwood to First Ave 340,000 340,000
3824 Pavement Rehabilitation 23,970 23,970
3925 Dodge St/I-80 Pedestrian Bridge 400,000 400,000
4512 420th Street Industrial Park 606,414 606,414
Total:7,484,183$ 29,803,333$ 26,557,790$ 821,869$ 832,336$ 500,000$ 65,999,511$
Storm Water
3624 Riverside Dr & Arts Campus Stormsewer 19$ 1,000,000$ 1,000,019$
3626 First Avenue Storm Sewer Improvement 394,613 1,440,388 1,835,001
3803 Lower Muscatine-Kirkwood to First Ave 500,000 500,000
3824 Pavement Rehabilitation 17,940 17,940
Total:394,632$ 1,958,328$ 1,000,000$ 3,352,960$
Public Transportation
3051 Bus Acquisition 797,000$ 797,000$
3055 Transit Facility Relocation 20,000,000 20,000,000
3058 Court Street Facility Automation 270,000 270,000
4718 City Hall Camera Upgrade 6,072 6,072
Total:803,072$ 270,000$ 20,000,000$ 21,073,072$
Water Operations
3202 Muscatine (2700-3400) (Arthur to Scott)1,881$ 940,000$ 941,881$
3204 Annual Water Main Projects 69,312 600,000 600,000 600,000 600,000 600,000 3,069,312
3205 800 Block of Gilbert Ct 72,526 16,000 88,526
3207 800 - 900 Blocks North Gilbert St 51,898 60,000 111,898
3209 900-1100 Blks Davenport St & 300-600 12,640 250,000 262,640
3211 500 Block Olive Water Main 32,033 58,000 90,033
3278 IRP Dam Flood Repairs 360,139 360,139
3279 Water Mains Crossings Flood Repairs 107,715 562,940 670,655
3281 Collector Well #3-Hazard Mitigation-465,259 465,259
3282 Collector Well #4-Hazard Mitigation-402,976 402,976
3283 Plant Site Well House Source Protect 141,514 469,000 610,514
3284 Silurian Well #4-Hazard Mitigation 83,182 83,182
3295 ERP - Utility Billing Software 172,668 407,332 580,000
3297 Utility Asset Management Software 83,592 83,592
3298 Rochest Ave Ground Storage Reservoir 75,000 75,000
3803 Lower Muscatine-Kirkwood to First Ave 1,254,181 1,254,181
3811 Sycamore St-Highway 6 to City Limits 100 100,000 100,100
3834 Burlington/Madison Intersection 39,595 39,595
3840 Burlington/Clinton Intersection Imprv.100,000 100,000
3925 Dodge St/I-80 Pedestrian Bridge 510,209 510,209
Total:1,613,704$ 5,785,988$ 600,000$ 700,000$ 600,000$ 600,000$ 9,899,692$
Expense Total 64,839,778$ 130,065,958$ 48,383,101$ 34,650,478$ 15,596,232$ 27,842,600$ 321,378,147$
446
Project Name Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Five Year Capital Improvement Program
Summary by Division
$0
$20,000,000
$40,000,000
$60,000,000
$80,000,000
$100,000,000
$120,000,000
$140,000,000
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection
$130,065,958
$48,383,101
$34,650,478
$15,596,232
$27,842,600
Fiscal Year
Capital Improvement Project Expenditures by Year
447
Airport, $13,223,389 Planning & Community
Development, $13,199,373
Fire, $12,147,980
Finance Administration,
$4,659,865
Landfill, $9,827,190
Library, $402,886
Public Works
Administration,
$22,103,226
Parking Operations,
$20,475,618
Parks
Maintenance,
$14,876,329
Recreation, $1,453,715
Police , $6,093,389
Streets Operations,
$102,589,952
Wastewater Treatment,
$65,999,511
Storm Water , $3,352,960 Public
Transportation,
$21,073,072
Water Operations,
$9,899,692
Five Year Capital Improvement Program
by Division
$321,378,147
448
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection
Utility Franchise Tax
3803 Lower Muscatine-Kirkwood to Fi 350,000
Total:350,000
Federal Grants
3055 Transit Facility Relocation 16,000,000
3135 South Wastewater Plant Expansi 11,000,000 11,000,000
3425 FAA Runway 7 Grading/Obstr Mit 165,908
3427 Runway 7 Parallel Taxiway Grading 777,377
3428 Runway 7-25 Parallel Taxiway 2,880,000
3430 Apron Reconstruction & Connect 1,550,400
3442 Runway 12-30 Obstruction Mitig 518,795
3443 Airport Equipment Shelter 289,940
3448 Airport Perimeter Rd 239,970
3454 Airport Master Plan 137,750
3803 Lower Muscatine-Kirkwood to First 1,720,000
3809 Iowa City Gateway Project (Dubuque)9,528,329
3871 1st Ave/IAIS RR Crossing Improvement 2,423,000
3925 Dodge St/I-80 Pedestrian Bridge 1,300,000
3930 Dubuque St/I-80 Pedestrian Bridge 500,000 435,000
4180 Fairmeadows Park Restroom 330,000
4203 Pedestrian Bridge Rocky Shore 1,240,000
4219 Scott Park Development & Trail 416,159
4428 Police Crime Lab 27,525
4609 Burlington St Dam 60,000
Total:28,375,298 12,421,545 3,973,400 1,529,940 16,239,970
FEMA Reimbursements
3134 Inverted Siphon Sewer Pipes 180,000
3278 IRP Dam Flood Repairs 324,125
3279 Water Mains Crossings Flood Repair 562,940
3281 Collector Well #3-Hazard Mitig 360,000
3282 Collector Well #4-Hazard Mitig 320,400
3283 Plant Site Well House Source Protection 426,750
3284 Silurian Well #4-Hazard Mitigation 27,000
4422 Animal Shelter Repl PW 3039 1,274,537
Total:2,201,215 1,274,537
University of Iowa
3624 Riverside Dr & Arts Campus Storm 500,000
3834 Burlington/Madison Intersection 700,000
Total:700,000 500,000
State Disaster Assistance
City of Iowa City
Capital Improvement Projects
Summary by Funding Source
449
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection
City of Iowa City
Capital Improvement Projects
Summary by Funding Source
3134 Inverted Siphon Sewer Pipes 20,000
3278 IRP Dam Flood Repairs 36,014
3281 Collector Well #3-Hazard Mitig 40,000
3282 Collector Well #4-Hazard Mitig 35,600
3283 Plant Site Well House Source Protection 142,250
3284 Silurian Well #4-Hazard Mitiga 9,000
4136 Hickory Hill Park Safe/Restroom 195,000
4422 Animal Shelter Repl PW 3039 141,615
Total:282,864 336,615
Other State Grants
3135 South Wastewater Plant Expansion 400,265 4,051,310
3437 Hangar L 6 Units 9I110IOW300 172,395
3450 FY12 Airport Electrical Rehab 125,403
3451 Rehabilitate Terminal Building 21,574
3452 Install Taxiway & Utility Line 90,525
3453 Rehabilitate Terminal Building 75,000
3802 Moss Ridge Road 1,750,000
3811 Sycamore St-Highway 6 to City 460,000
3814 Traffic Signal Projects 61,000
3834 Burlington/Madison Intersection 400,000
3911 Iowa River Power Dam Pedestrian Bridge 13,457
3919 Rochester Avenue Bridge 657,232
3921 Interstate 80 Aesthetic Improvements 100,000 100,000
3961 West Side Levee Project 3,720,899 1,000,000
3962 East Side Levee Project 2,817,332
3964 Rocky Shore Lift Station/Flood 6,265,551
4152 Terry Trueblood Recreation Area 1,740,973
4160 Iowa River Corridor Trail-Peninsula 200,000
4217 Butler Bridge Pedestrian Trail 440,000
4221 Terry Trueblood Rec Area Trail 180,000
4512 420th Street Industrial Park 1,056,200
4609 Burlington St Dam 152,000 99,000
Total:15,632,474 7,000,310 3,517,332
I-JOBS
3135 South Wastewater Plant Expansion 1,207,765
4407 Fire Station #4 100,000
Total:1,307,765
Johnson County
4217 Butler Bridge Pedestrian Trail 70,000
Total:70,000
450
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection
City of Iowa City
Capital Improvement Projects
Summary by Funding Source
Iowa City Comm Schools
4324 Mercer Pool Filter System Replacement 7,123
Total:7,123
Other Local Governments
3803 Lower Muscatine-Kirkwood to First 405,654
Total:405,654
Contributions & Donations
4152 Terry Trueblood Recreation Area 550,000
4328 Library Public Space Remodelling 100,000 100,000
4422 Animal Shelter Repl PW 3039 490,000
Total:650,000 590,000
Housing Rents
3803 Lower Muscatine-Kirkwood to First 12,960
Total:12,960
Bond Sales
3050 FY15 Parking Revenue Bonds 12,000,000
3180 2014 Sewer Revenue Bonds 7,000,000
4911 2013 GO Construction Funds 9,400,000
4913 2014 GO Construction Funds 9,000,000
4914 2015 GO Construction Funds 11,100,000
4916 FY16 GO Construction proceeds.9,600,000
4918 2012D TIF Revenue Bonds Central 2,700,000
4949 Special Assessments 181,000 181,000
Total:12,100,000 16,181,000 23,100,000 9,781,000
Sale of Buildings
3803 Lower Muscatine-Kirkwood to First 300,000
Total:300,000
General Fund CIP Funding
3824 Pavement Rehabilitation 100,000 100,000 100,000 100,000 100,000
3826 Underground Electrical Facility 175,000 175,000 175,000 175,000
4407 Fire Station #4 100,000
4512 420th Street Industrial Park 528,100
4514 Towncrest Redevelopment 625,000
4609 Burlington St Dam 39,000 49,000
451
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection
City of Iowa City
Capital Improvement Projects
Summary by Funding Source
Total:1,392,100 324,000 275,000 275,000 275,000
Road Use Tax
3816 Traffic Calming 50,301 30,000 30,000 30,000 30,000
3821 Overwidth Paving/Sidewalks 30,000 30,000 30,000 30,000 30,000
3823 Brick Street Repairs 20,000 20,000 20,000 20,000 20,000
3824 Pavement Rehabilitation 620,178 400,000 400,000 400,000 400,000
3843 RR Crossings- City Wide 25,000 25,000 25,000 25,000 25,000
3868 Mormon Trek Blvd - Right Turn 500,000
3910 Bridge Maintenance/Repair 60,000 60,000 60,000 60,000 60,000
Total:805,479 565,000 565,000 1,065,000 565,000
Local Option Taxes
3135 South Wastewater Plant Expansion 12,116,491
3809 Iowa City Gateway Project (Dubuque)17,287,451 2,400,000
Total:29,403,942 2,400,000
Transfers from TIF Districts
3803 Lower Muscatine-Kirkwood to First 94,382
3971 CBD Streetscape Project 500,000 500,000
3974 Riverside Drive Pedestrian Tunnel 217,000 217,000
4513 Riverfront Crossings Redevelopment 143,407
4514 Towncrest Redevelopment 93,370
Total:94,382 236,777 717,000 717,000
From Water Operations
3202 Muscatine (2700-3400) (Arthur 940,000
3204 Annual Water Main Projects 600,000 600,000 600,000 600,000 600,000
3205 800 Block of Gilbert Ct 16,000
3207 800 - 900 Blocks North Gilbert 60,000
3209 900-1100 Blks Davenport St & 3 250,000
3211 500 Block Olive Water Main 58,000
3281 Collector Well #3-Hazard Mitig (400,000)
3282 Collector Well #4-Hazard Mitig (356,000)
3283 Plant Site Well House Source P (100,000)
3284 Silurian Well #4-Hazard Mitig (36,000)
3295 ERP - Utility Billing Software 62,631
3297 Utility Asset Management Software 83,592
3298 Rochest Ave Ground Storage Reservoir 75,000
3803 Lower Muscatine-Kirkwood to First 945,000
3811 Sycamore St-Highway 6 to City 100,000
3834 Burlington/Madison Intersection 39,595
3840 Burlington/Clinton Intersection 100,000
3925 Dodge St/I-80 Pedestrian Bridge 510,209
452
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection
City of Iowa City
Capital Improvement Projects
Summary by Funding Source
Total:2,848,027 600,000 700,000 600,000 600,000
From Wastewater Operations
3101 Annual Sewer Main Projects 500,000 500,000 500,000 500,000 500,000
3134 Inverted Siphon Sewer Pipes 155,255
3135 South Wastewater Plant Expansion 1,890,000
3137 North River Corridor Trunk Sewer 660,000 3,740,000
3295 ERP - Utility Billing Software 224,000
3803 Lower Muscatine-Kirkwood to First 320,000
3824 Pavement Rehabilitation 23,970
3925 Dodge St/I-80 Pedestrian Bridge 400,000
4512 420th Street Industrial Park 606,414
Total:4,779,639 4,240,000 500,000 500,000 500,000
From Parking Operations
3004 Parking Facility Restoration 220,000
3009 Parking Facility and Enforcement 526,478 900,000
3011 Elevator Upgrades 45,000
3012 Iowa City Multi-Use Parking Facility 550,000
4718 City Hall Camera Upgrade 45,484
Total:1,386,962 900,000
From Mass Transit Operations
3051 Bus Acquisition 797,000
3058 Court Street Facility Automation 270,000
4718 City Hall Camera Upgrade 6,072
Total:803,072 270,000
From Airport Operations
3403 Airport North Commercial Park 25,000
3437 Hangar L 6 Units 9I110IOW300 399,943
3450 FY12 Airport Electrical Rehab 25,500
3452 Install Taxiway & Utility Line 15,975
3453 Rehabilitate Terminal Building 27,000
3824 Pavement Rehabilitation 41,228
4718 City Hall Camera Upgrade 4,620
Total:539,266
From Refuse Operations
3295 ERP - Utility Billing Software 56,000
Total:56,000
From Landfill Operations
3316 Eastside Recycling Center 275,000
453
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection
City of Iowa City
Capital Improvement Projects
Summary by Funding Source
3320 2011 Landfill Acquisition (17 453,850
3321 Reconstruct FY09 Landfill Cell 4,000,000
3322 Hebl Road Improvements 500,000
3824 Pavement Rehabilitation 20,020
4718 City Hall Camera Upgrade 8,836
Total:4,757,706 500,000
From Stormwater
3295 ERP - Utility Billing Software 56,000
3803 Lower Muscatine-Kirkwood to First 250,000
3824 Pavement Rehabilitation 17,940
Total:323,940
From FY12 GO Bonds
3428 Runway 7-25 Parallel Taxiway 141,400
3626 First Avenue Storm Sewer Improvements 315,388
3803 Lower Muscatine-Kirkwood to First 540,000
3814 Traffic Signal Projects 120,000
3828 Sidewalk Infill 100,000
3849 Brick Street Reconstruction 290,000
3871 1st Ave/IAIS RR Crossing Improvement 2,190,000
3930 Dubuque St/I-80 Pedestrian Bridge 376,428
3961 West Side Levee Project 248,938
3962 East Side Levee Project 100,000
4130 Parks Annual Improvements/Main 200,000
4145 Cemetery Resurfacing 50,000
4222 Highway 1 Sidewalk/Trail-River 829,721
4406 Fire Apparatus 634,000
4422 Animal Shelter Repl PW 3039 700,000
4427 Fire Station #1 Kitchen Remodel 121,395
4428 Police Crime Lab 76,225
4429 Police Station Master Remodeling 192,756
4430 Police Breakroom/Restroom Remodel 54,980
4513 Riverfront Crossings Redevelopment 200,000
4514 Towncrest Redevelopment 400,000
4704 City Hall-Other Projects 141,300
4718 City Hall Camera Upgrade 54,975
Total:8,077,506
From FY13 GO Bonds
3802 Moss Ridge Road 500,000
3803 Lower Muscatine-Kirkwood to First 375,000
3809 Iowa City Gateway Project (Dubuque)1,080,000
3814 Traffic Signal Projects 200,000
3822 Curb Ramps-ADA 50,000
454
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection
City of Iowa City
Capital Improvement Projects
Summary by Funding Source
3828 Sidewalk Infill 100,000
3930 Dubuque St/I-80 Pedestrian Bridge 460,000
3963 Taft Speedway Levee Project 149,640
3970 Warm Storage Building, Napoleon 178,250
3971 CBD Streetscape Project 350,000
3975 Williams St Reconstruction 540,000
4130 Parks Annual Improvements/Main 200,000
4152 Terry Trueblood Recreation Area 2,000,000
4178 Normandy Drive Restoration 409,050
4206 Intra-City Bike Trails 50,000
4219 Scott Park Development & Trail 363,841
4328 Library Public Space Remodeling 100,000
4406 Fire Apparatus 694,000
4432 Fire Station #3 Kitchen Remodel 35,000
4513 Riverfront Crossings Redevelopment 200,000
4514 Towncrest Redevelopment 200,000
4704 City Hall-Other Projects 116,400
4719 Projectdox Quickstart 306,000
Total:8,657,181
From 2015 GO Bonds
3430 Apron Reconstruction & Connect 81,600
3806 Harrison Street Reconstruction 500,000
3808 Park Road 3rd Lane Improvement 1,440,000
3809 Iowa City Gateway Project (Dubuque)3,000,000
3812 American Legion/Scott Blvd Int 600,000
3814 Traffic Signal Projects 120,000
3822 Curb Ramps-ADA 50,000
3828 Sidewalk Infill 100,000
3840 Burlington/Clinton Intersection 1,040,000
3871 1st Ave/IAIS RR Crossing Improvement 2,250,000
4130 Parks Annual Improvements/Main 80,000
4206 Intra-City Bike Trails 50,000
4322 Willow Creek/Kiwanis Park Mast 350,000
4513 Riverfront Crossings Redevelopment 200,000
4514 Towncrest Redevelopment 200,000
4704 City Hall-Other Projects 164,040
4716 Geographic Informations System 650,000
Total:10,875,640
From FY14 GO Bonds
3442 Runway 12-30 Obstruction Mitig 27,305
3454 Airport Master Plan 7,250
3802 Moss Ridge Road 1,250,000
3809 Iowa City Gateway Project (Dubuque)2,000,000
3814 Traffic Signal Projects 120,000
3871 1st Ave/IAIS RR Crossing Improvement 1,000,000
3921 Interstate 80 Aesthetic Improvement 30,000
3930 Dubuque St/I-80 Pedestrian Bridge 325,000
3971 CBD Streetscape Project 500,000
455
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection
City of Iowa City
Capital Improvement Projects
Summary by Funding Source
4130 Parks Annual Improvements/Main 80,000
4136 Hickory Hill Park Safe/Restroom 34,000
4145 Cemetery Resurfacing 50,000
4177 Lower City Park Secondary Access 270,000
4178 Normandy Drive Restoration 409,051
4180 Fairmeadows Park Restroom 95,000
4181 Master Park Plan and Construct 250,000
4206 Intra-City Bike Trails 50,000
4321 City Park Master Plan & Pool U 650,000
4328 Library Public Space Remodeling 100,000
4411 Fire SCBA/Air System Replacement 550,000
4513 Riverfront Crossings Redevelopment 200,000
4514 Towncrest Redevelopment 575,000
4704 City Hall-Other Projects 244,165
Total:8,816,771
From 07 GO Bonds
3811 Sycamore St-Highway 6 to City 700,000
4152 Terry Trueblood Recreation Area 208,409
4222 Highway 1 Sidewalk/Trail-River 120,000
4404 Radio System Upgrade and Migration 54,040
4712 ERP Software-Finances and HR/P 391,986
Total:1,474,435
From 08 GO Bonds
3444 Rehab Runway 7/25&12/30 FAA #1 95,798
3626 First Avenue Storm Sewer Improvement 1,125,000
3803 Lower Muscatine-Kirkwood to First 600,000
4404 Radio System Upgrade and Migration 600,000
4405 Police Records & CA Dispatch 35,636
4704 City Hall-Other Projects 41,563
4712 ERP Software-Finances and HR/P 112,609
Total:2,610,606
From 09 GO Bonds
3871 1st Ave/IAIS RR Crossing Improvement 463,816
3956 Public Works Facility Site Work 263,712
4163 Napoleon Softball Field Renovation 176,183
4404 Radio System Upgrade and Migration 100,000
4405 Police Records & CA Dispatch 250,000
4704 City Hall-Other Projects 37,557
4714 Remodel City Hall Lobby 210,000
Total:1,501,268
From 10 GO Bonds
456
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection
City of Iowa City
Capital Improvement Projects
Summary by Funding Source
3803 Lower Muscatine-Kirkwood to First 543,909
3814 Traffic Signal Projects 40,651
3834 Burlington/Madison Intersection 289,808
3911 Iowa River Power Dam Pedestrian Bridge 27,500
3925 Dodge St/I-80 Pedestrian Bridge 538,949
3958 Public Works Fuel Facility 658,654
4145 Cemetery Resurfacing 3,602
4404 Radio System Upgrade and Migration 300,000
4704 City Hall-Other Projects 50,000
Total:2,453,073
From 11 GO Bonds
3437 Hangar L 6 Units 9I110IOW300 224,540
3450 FY12 Airport Electrical Rehab 20,826
3803 Lower Muscatine-Kirkwood to First 1,091,261
3811 Sycamore St-Highway 6 to City 664,308
3814 Traffic Signal Projects 120,000
3822 Curb Ramps-ADA 35,072
3828 Sidewalk Infill 71,462
3911 Iowa River Power Dam Pedestrian 100,000
3919 Rochester Avenue Bridge 108,513
3957 Vehicle Wash System at Public 27,393
4130 Parks Annual Improvements/Main 96,467
4136 Hickory Hill Park Safe/Restroom 145,398
4163 Napoleon Softball Field Renovation 7,938
4170 Court Hill Park Restroom 31,697
4171 Kiwanis Park Restroom 1,340
4316 Recreation Center Improvements 160,000
4320 North Market Square Park Redevelopment 10,613
4323 Recreation Center Elevator Repl 5,462
4324 Mercer Pool Filter System Repl 10,157
4513 Riverfront Crossings Redevelop 113,073
4514 Towncrest Redevelopment 219,443
4704 City Hall-Other Projects 50,000
Total:3,314,963
From Sewer Rev Bonds
3135 South Wastewater Plant Expansion 7,000,000
Total:7,000,000
From Pkg Rev Bonds
3012 Iowa City Multi-Use Parking Facility 12,000,000
Total:12,000,000
From FY16 GO bonds
457
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection
City of Iowa City
Capital Improvement Projects
Summary by Funding Source
3443 Airport Equipment Shelter 15,260
3624 Riverside Dr & Arts Campus Storm 500,000
3809 Iowa City Gateway Project (Dubuque)2,600,000
3814 Traffic Signal Projects 120,000
3849 Brick Street Reconstruction 400,000
3957 Vehicle Wash System at Public 700,000
3972 Refuse Building 700,000
3973 Traffic Engineering Building 700,000
3974 Riverside Drive Pedestrian Tunnel 1,000,000
4130 Parks Annual Improvements/Main 80,000
4137 Frauenholtz-Miller Park Development 223,000
4145 Cemetery Resurfacing 50,000
4153 Soccer Park Improvements 250,000
4179 Sand Prairie Enhancement 273,000
4203 Pedestrian Bridge Rocky Shore 260,000
4206 Intra-City Bike Trails 50,000
4329 Recreation Center Phase 2 Impr 225,000
4406 Fire Apparatus 734,000
4513 Riverfront Crossings Redevelopment 200,000
4514 Towncrest Redevelopment 200,000
4704 City Hall-Other Projects 50,000
Total:9,330,260
From 2017 G O Bond
3055 Transit Facility Relocation 4,000,000
3448 Airport Perimeter Rd 12,630
3814 Traffic Signal Projects 120,000
3822 Curb Ramps-ADA 50,000
3828 Sidewalk Infill 100,000
3849 Brick Street Reconstruction 400,000
3854 American Legion Road Scott Blv 4,800,000
4130 Parks Annual Improvements/Main 80,000
4206 Intra-City Bike Trails 50,000
4704 City Hall-Other Projects 50,000
Total:9,662,630
Misc Transfers In
3830 Alley Assessment 181,000 181,000
Total:181,000 181,000
Receipts Total:136,974,900 63,837,555 56,923,372 24,479,200 27,842,600
458
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
3004 - Parking Facility Restoration Repair
This project includes routine concrete restoration, application of sealant and
repair of stairwells.
393230 From Parking Operations 715,547 220,000 935,547
Receipts Total 715,547 220,000 935,547
510800 Parking Capital Acquisition/CIP 940,233 220,000 1,160,233
Expense Total 940,233 220,000 1,160,233
Operating Impact: This project reduces expenditures through the replacement of aged infrastructure
with new infrastructure. The anticipated savings are less than $10,000 per year.
3009 - Parking Facility and Enforcement Automation
This project involves the automation operations in the parking decks and the
upgrade of parking meters on street to a smart meter system. Additional pay on
foot and pay in lane equipment will be placed in Capitol Street, Dubuque Street
and Tower Place facilities. The on street parking meters will be upgraded to
allow credit card payment and pay by cell options. This will create the ability
to push real-time parking data to our customers related to parking availability
on street. This will allow for better access and more convenient payment option
for our customers while enhancing operational efficiencies.
393230 From Parking Operations 908,119 526,478 900,000 2,334,597
Receipts Total 908,119 526,478 900,000 2,334,597
510400 Capitol Street Garage Operations 376,087 376,087
510500 Dubuque Street Garage Operations 271,302 271,302
510700 Tower Place Garage Operations 260,731 260,731
510800 Parking Capital Acquisition/CIP 526,478 900,000 1,426,478
Expense Total 908,120 526,478 900,000 2,334,598
Operating Impact: This project reduces the need for staff to monitor parking and to staff parking decks.
Staff is being shifted from these duties to assist in the cleaning of the facilities and to provide public relations.
3011 - Elevator Upgrades
Elevator upgrades to Capitol and Dubuque garages.
393230 From Parking Operations 747,024 45,000 792,024
Receipts Total 747,024 45,000 792,024
510800 Parking Capital Acquisition/CIP 747,024 45,000 792,024
Expense Total 747,024 45,000 792,024
Operating Impact: This project reduces expenditures through the replacement of aged infrastructure
with new infrastructure. The anticipated savings are less than $10,000 per year.
City of Iowa City
Capital Improvement Projects
Project Summary by Name
459
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3012 - Iowa City Multi-Use Parking Facility
This project involves the construction of a 600 space parking facility in a
location south of Burlington Street to support continued economic development.
As the Riverfront Crossings continues to evolve, parking will be essential as
the area develops. Commercial properties and high density residential
developments will impact the parking system and those facilities south of
Burlington Street. The facility will assist in being a catalyst for continued
economic development in this area.
393230 From Parking Operations 3,592,048 550,000 4,142,048
393423 From Pkg Rev Bonds 12,000,000 12,000,000
393900 Misc Transfers In 2,500 2,500
Receipts Total 3,594,548 550,000 12,000,000 16,144,548
458000 Community & Econ Dvlp CIP 1,269 1,269
510800 Parking Capital Acquisition/CIP 3,593,279 550,000 12,000,000 16,143,279
Expense Total 3,594,548 550,000 12,000,000 16,144,548
Operating Impact: This project will produce net income to the City when it is complete and established.
The net income to the City will vary, however, should increase as the facility establishes a regular customer base.
Whether or not the facility would have a net income or a net loss in the first year and what that would be,
is difficult to determine and is currently not estimated.
3050 - FY15 Parking Revenue Bonds
Issuance of bonds to finance multi-use parking facility.
391100 Bond Sales 12,000,000 12,000,000
Receipts Total 12,000,000 12,000,000
Operating impact: The issuance of parking revenue bonds requires additional administration and compliance
expense. The estimated expense is less than $10,000 per year.
3051 - Bus Acquisition
This project involves the replacement of four City buses.
393235 From Mass Transit Operations 797,000 797,000
Receipts Total 797,000 797,000
517600 Transit Capital Acquisitions/CIP 797,000 797,000
Expense Total 797,000 797,000
Operating impact: The replacement of City buses will decrease operating expenses due to the replacement of older
equipment with new equipment. The estimated savings is less than $10,000 per year.
460
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3055 - Transit Facility Relocation
This project involves the construction of anew transit facility for maintenance
operations and storage. As part of this project, the storage area will be
expanded allowing for an increase in fleet size and the maintenance facility
will be upgraded. The relocation will address the environmental issues that
exist at the current facility site and allow for the redevelopment of a major
commercial site at the corner of Highway 6 and Riverside Drive.
331100 Federal Grants 16,000,000 16,000,000
393427 From 2017 G O Bond 4,000,000 4,000,000
Receipts Total 20,000,000 20,000,000
517600 Transit Capital Acquisitions/CIP 20,000,000 20,000,000
Expense Total 20,000,000 20,000,000
Operating impact: The replacement of transit facility should be to a newer and more energy efficient facility,
however, the new facility will be larger and contain more operational functionality. The additional size and capability
of the facility will most likely offset the potential savings from the newer facility. Additional savings/cost from this
facility has not been determined.
3058 - Court Street Facility Automation
This project involves the automation of operations in the Court Street
Transportation Center with the installation of gates, payon foot, and pay in
lane equipment. This will create the ability to push real-time parking data to
our customers related to parking availability on street. This will allow for
better access and more convenient payment options for our customers while
enhancing operational efficiencies.
393900 Misc Transfers In 270,000 270,000
Receipts Total 270,000 270,000
517900 Court St Transportation Center 270,000 270,000
Expense Total 270,000 270,000
Operating Impact: This project reduces the need for staff to monitor parking and to staff parking decks.
Staff will be shifted from these duties to assist in the cleaning of the facilities and to provide public relations.
3101 - Annual Sewer Main Projects
Annual costs to rehabilitate or replace sewer mains.
363150 Copies/Computer Queries 1,770 1,770
369100 Reimb of Expenses 19,623 19,623
369900 Miscellaneous Other Income 40 40
393220 From Wastewater Operations 976,476 500,000 500,000 500,000 500,000 500,000 3,476,476
Receipts Total 997,909 500,000 500,000 500,000 500,000 500,000 3,497,909
520300 Sewer Systems 997,908 500,000 500,000 500,000 500,000 500,000 3,497,908
Expense Total 997,908 500,000 500,000 500,000 500,000 500,000 3,497,908
Operating Impact: This project reduces expenditures through the replacement of aged infrastructure
with new infrastructure. The anticipated savings are less than $10,000 per year.
461
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3134 - Inverted Siphon Sewer Pipes
Repair three sewer mains that cross the Iowa River that were damaged during the Flood of 2008.
331200 FEMA Reimbursements 879,439 180,000 1,059,439
334810 State Disaster Assistance 20,000 20,000
393220 From Wastewater Operations 279,397 155,255 434,652
Receipts Total 1,158,836 355,255 1,514,091
520300 Sewer Systems 1,158,836 355,255 1,514,091
Expense Total 1,158,836 355,255 1,514,091
Operating Impact: This project reduces expenditures through the replacement of aged infrastructure
with new infrastructure. The anticipated savings are less than $10,000 per year.
3135 - South Wastewater Plant Expansion
This project will relocate the North Wastewater Treatment Plant and consolidate operations
into the South Wastewater Treatment Plant by expansion of the SWTP facilities.
331100 Federal Grants 2,563 11,000,000 11,000,000 22,002,563
334900 Other State Grants 548,425 400,265 4,051,310 5,000,000
334910 I-JOBS 4,287,528 1,207,765 5,495,293
393160 Local Option Taxes 1,493,509 12,116,491 13,610,000
393220 From Wastewater Operations 1,890,000 1,890,000
393422 From Sewer Rev Bonds 7,000,000 7,000,000
Receipts Total 6,332,025 26,614,521 22,051,310 54,997,856
520400 South Plant Operations 5,327,439 26,917,694 22,317,790 321,869 332,336 55,217,128
Expense Total 5,327,439 26,917,694 22,317,790 321,869 332,336 55,217,128
Operating impact: The expansion of the south treatment plant and the closure of the north treatment plant will most likely
achieve savings for the City as it decreases from two facilities to one. The potential savings has not been estimated, and the
project is primarily related to the mitigation of future flood damage, however, potential savings could be in excess of $100,000.
3137 - North River Corridor Trunk Sewer
This project will be constructed in conjunction with the Gateway project and
will replace two existing sewers with a single sewer that will be sized to serve
the existing drainage area plus 5,700 acres of the Rapid Creek watershed north
of I-80. The existing sewers were constructed in 1983 and 1936.
393220 From Wastewater Operations 660,000 3,740,000 4,400,000
Receipts Total 660,000 3,740,000 4,400,000
520300 Sewer Systems 660,000 3,740,000 4,400,000
Expense Total 660,000 3,740,000 4,400,000
Operating Impact: This project reduces expenditures through the replacement of aged infrastructure
with new infrastructure. The anticipated savings are less than $10,000 per year.
462
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3180 - 2014 Sewer Revenue Bonds
Issuance to provide funding for South Wastewater Plant Expansion.
391100 Bond Sales 7,000,000 7,000,000
Receipts Total 7,000,000 7,000,000
Operating impact: The issuance of sewer revenue bonds requires additional administration and compliance
expense. The estimated expense is less than $10,000 per year.
3202 - Muscatine (2700-3400) (Arthur to Scott)
Repair and replace aging water mains.
393210 From Water Operations 1,881 940,000 941,881
Receipts Total 1,881 940,000 941,881
530300 Water Distribution System 1,881 940,000 941,881
Expense Total 1,881 940,000 941,881
Operating Impact: This project reduces expenditures through the replacement of aged infrastructure
with new infrastructure. The anticipated savings are less than $10,000 per year.
3204 - Annual Water Main Projects
Annual replacement of water mains.
363150 Copies/Computer Queries 540 540
393210 From Water Operations 65,371 600,000 600,000 600,000 600,000 600,000 3,065,371
Receipts Total 65,911 600,000 600,000 600,000 600,000 600,000 3,065,911
530300 Water Distribution System 69,312 600,000 600,000 600,000 600,000 600,000 3,069,312
Expense Total 69,312 600,000 600,000 600,000 600,000 600,000 3,069,312
Operating Impact: This project reduces expenditures through the replacement of aged infrastructure
with new infrastructure. The anticipated savings are less than $10,000 per year.
3205 - 800 Block of Gilbert Ct
Repair and replace aging water mains.
393210 From Water Operations 320 16,000 16,320
Receipts Total 320 16,000 16,320
530300 Water Distribution System 72,526 16,000 88,526
Expense Total 72,526 16,000 88,526
Operating Impact: This project reduces expenditures through the replacement of aged infrastructure
with new infrastructure. The anticipated savings are less than $10,000 per year.
463
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3207 - 800-900 Blks North Gilbert Street
Repair and replace aging water mains.
393210 From Water Operations 51,898 60,000 111,898
Receipts Total 51,898 60,000 111,898
530300 Water Distribution System 51,898 60,000 111,898
Expense Total 51,898 60,000 111,898
Operating Impact: This project reduces expenditures through the replacement of aged infrastructure
with new infrastructure. The anticipated savings are less than $10,000 per year.
3209 - 900-1100 Blks Davenport St & 300-600 Blks Reno
Repair and replace aging water mains.
393210 From Water Operations 12,640 250,000 262,640
Receipts Total 12,640 250,000 262,640
530300 Water Distribution System 12,640 250,000 262,640
Expense Total 12,640 250,000 262,640
Operating Impact: This project reduces expenditures through the replacement of aged infrastructure
with new infrastructure. The anticipated savings are less than $10,000 per year.
3211 - 500 Block Olive Water Main
Repair and replace aging water mains.
393210 From Water Operations 32,033 58,000 90,033
Receipts Total 32,033 58,000 90,033
530300 Water Distribution System 32,033 58,000 90,033
Expense Total 32,033 58,000 90,033
Operating Impact: This project reduces expenditures through the replacement of aged infrastructure
with new infrastructure. The anticipated savings are less than $10,000 per year.
3278 - IRP Dam Flood Repairs
Repairs sections of the Iowa River Power Dam that were damaged in the Flood of 2008.
331200 FEMA Reimbursements 324,125 324,125
334810 State Disaster Assistance 36,014 36,014
Receipts Total 360,139 360,139
530300 Water Distribution System 360,139 360,139
Expense Total 360,139 360,139
Operating Impact: This project reduces expenditures through the replacement of aged infrastructure
with new infrastructure. The anticipated savings are less than $10,000 per year.
464
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3279 - Water Mains Crossings Flood Repairs
Repairs water main crossings under the Iowa River that were damaged from the
Flood of 2008.
331200 FEMA Reimbursements 562,940 562,940
393210 From Water Operations 107,715 107,715
Receipts Total 107,715 562,940 670,655
530300 Water Distribution System 107,715 562,940 670,655
Expense Total 107,715 562,940 670,655
Operating Impact: This project reduces expenditures through the replacement of aged infrastructure
with new infrastructure. The anticipated savings are less than $10,000 per year.
3281 - Collector Well #3-Hazard Mitigation-PW5946
This project includes replacing and elevating voltage loop switch and
transformer, installing a Medium Voltage loop manual transfer switch, hardening
well house building, and raising the electrical equipment above the500 year
flood elevation.
331200 FEMA Reimbursements 360,000 360,000
334810 State Disaster Assistance 40,000 40,000
392600 Insurance Recoveries 66,468 66,468
393210 From Water Operations 398,791 (400,000) (1,209)
Receipts Total 465,259 465,259
530300 Water Distribution System 465,259 465,259
Expense Total 465,259 465,259
Operating Impact: This project reduces expenditures through the replacement of aged/damaged infrastructure
with new infrastructure. The anticipated savings are less than $10,000 per year.
3282 - Collector Well #4-Hazard Mitigation-PW#607
This project includes replacing and elevating voltage loop switch and
transformer, installing a Medium Voltage loop manual transfer switch, hardening
well house building, and raising electrical equipment above 500 year flood
elevation.
331200 FEMA Reimbursements 320,400 320,400
334810 State Disaster Assistance 35,600 35,600
392600 Insurance Recoveries 47,609 47,609
393210 From Water Operations 355,461 (356,000) (539)
Receipts Total 403,070 403,070
530300 Water Distribution System 402,976 402,976
Expense Total 402,976 402,976
Operating Impact: This project reduces expenditures through the replacement of aged/damaged infrastructure
with new infrastructure. The anticipated savings are less than $10,000 per year.
465
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3283 - Plant Site Well House Source Protection
This project includes replacing and elevating voltage loop switch and transformers, hardening
well house building, and raising electrical equipment above the 500 year flood.
331200 FEMA Reimbursements 426,750 426,750
334810 State Disaster Assistance 142,250 142,250
334900 Other State Grants 33,371 33,371
393210 From Water Operations 108,143 (100,000) 8,143
Receipts Total 141,514 469,000 610,514
530200 Water Plant Operations 141,514 469,000 610,514
Expense Total 141,514 469,000 610,514
Operating Impact: This project reduces expenditures through the replacement of aged/damaged infrastructure
with new infrastructure. The anticipated savings are less than $10,000 per year.
3284 - Silurian Well #4-Hazard Mitigation-PW#6081-1
This project will remove medium voltage loop switch & transformer and re-feed
well house from CW#3, harden well house building, and raise electrical equipment
in wellhouse above 500 year flood elevation.
331200 FEMA Reimbursements 52,579 27,000 79,579
334810 State Disaster Assistance 9,000 9,000
392600 Insurance Recoveries 5,715 5,715
393210 From Water Operations 35,529 (36,000) (471)
Receipts Total 93,823 93,823
530300 Water Distribution System 83,182 83,182
Expense Total 83,182 83,182
Operating Impact: This project reduces expenditures through the replacement of aged/damaged infrastructure
with new infrastructure. The anticipated savings are less than $10,000 per year.
3295 - ERP - Utility Billing Software
Upgrade aging billing and customer service software.
369100 Reimb of Expenses 20,000 20,000
393210 From Water Operations 161,369 62,631 224,000
393220 From Wastewater Operations 224,000 224,000
393250 From Refuse Operations 56,000 56,000
393290 From Stormwater 56,000 56,000
Receipts Total 181,369 398,631 580,000
530100 Water System Administration & Supp 172,668 407,332 580,000
Expense Total 172,668 407,332 580,000
Operating impact: The City should experience less programming cost and hardware maintenance through the
replacement of this computer software, however, these savings will be offset by additional software maintenance
charges. The change in operating costs should be minimal.
466
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3297 - Utility Asset Management Software
This project will implement asset management software for the Water Division.
The software will facilitate evaluating and prioritizing distribution
infrastructure(water mains, hydrants, valves, and appurtenances) for repair or
replacement.
393210 From Water Operations 83,592 83,592
Receipts Total 83,592 83,592
530300 Water Distribution System 83,592 83,592
Expense Total 83,592 83,592
Operating impact: The software should create efficiencies through better identification and timing of infrastructure
replacement. However, these savings will be offset by additional software maintenance charges. The change in
operating costs should be minimal.
3298 - Rochester Ave Ground Storage Reservoir Repair
Inspect and repair Rochester Avenue GSR.
393210 From Water Operations 75,000 75,000
Receipts Total 75,000 75,000
530300 Water Distribution System 75,000 75,000
Expense Total 75,000 75,000
Operating Impact: This project reduces expenditures through the replacement of aged infrastructure
with new infrastructure. The anticipated savings are less than $10,000 per year.
3316 - Eastside Recycling Center
This project will develop the existing site at 2401 Scott Blvd. The project
will enhance the appearance of the existing building and construct an addition
to house the Furniture Project and Salvage Barn. The project scope also include
the construction of an environmental education building, and a bulk water
station. Drop off areas for waste oil and electronics and a concrete washout
station will also be constructed.
331200 FEMA Reimbursements 5,143 5,143
393260 From Landfill Operations 4,416,343 275,000 4,691,343
Receipts Total 4,421,486 275,000 4,696,486
550310 Eastside Recycle Operations 12,149 12,149
550900 Landfill Capital Acquisition/CIP 4,409,336 275,000 4,684,336
Expense Total 4,421,485 275,000 4,696,485
Operating impact: This project constructs additional facilities that will have operating and maintenance costs.
The facilities should also generate some revenue, however, the overall impact should be an additional expense
of approximately $150,000 - $200,000 per year.
467
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3320 - 2011 Landfill Acquisition (17 acres)
Acquire adjacent property to expand Landfill.
393260 From Landfill Operations 147,999 453,850 601,849
Receipts Total 147,999 453,850 601,849
550900 Landfill Capital Acquisition/CIP 147,999 453,850 601,849
Expense Total 147,999 453,850 601,849
Operating impact: The acquisition of property will add expense to maintain that property.
The estimated expense will be less than $10,000 per year.
3321 - Reconstruct FY09 Landfill Cell Due to Fire
This project consists of rebuilding the landfill FY09 Cell that was destroyed by
the fire in 2012. The fire destroyed almost 2/3 of the recently opened FY09
cell before being extinguished. This project is necessary to rebuild the cell
for proper solid waste disposal and the continued operation of the landfill.
393260 From Landfill Operations 4,000,000 4,000,000
Receipts Total 4,000,000 4,000,000
550900 Landfill Capital Acquisition/CIP 4,000,000 4,000,000
Expense Total 4,000,000 4,000,000
Operating impact: This project replaces the landfill cell that was previously damaged and should not
increase or decrease the cost of financial operations.
3322 - Hebl Road Improvements
This project includes upgrading and asphalt overlay of Hebl Road from Melrose
Avenue to the landfill entrance. This roadway is currently unimproved rural
chip sealed roadway. In the future there will be more heavy truck traffic
because the fill for the Gateway project on Dubuque Street will be hauled from
the landfill stockpiles by trucks. Potentially, a material recycling facility
may be located at the Landfill adding to traffic on Hebl Road.
393260 From Landfill Operations 500,000 500,000
Receipts Total 500,000 500,000
550900 Landfill Capital Acquisition/CIP 500,000 500,000
Expense Total 500,000 500,000
Operating Impact: This project reduces expenditures through the replacement of aged infrastructure
with new infrastructure. The anticipated savings are less than $10,000 per year.
468
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3403 - Airport North Commercial Park
This project includes the acquisition of property for the expansion of the
Airport North Commercial Business Park.
393240 From Airport Operations 68,850 25,000 93,850
Receipts Total 68,850 25,000 93,850
560300 Airport Capital Acquisition/CIP 118,587 25,000 143,587
Expense Total 118,587 25,000 143,587
Operating impact: The acquisition of property will add expense to maintain that property.
The estimated expense will be less than $10,000 per year. Future development could add revenue for the City.
3425 - FAA Runway 7 Grading/Obstr Mitigation #3190047-13-2006
Runway 7 Obstruction Mitigation and Grading contracts.
331100 Federal Grants 1,476,918 165,908 1,642,826
393416 From 07 GO Bonds 114,124 114,124
Receipts Total 1,591,042 165,908 1,756,950
560300 Airport Capital Acquisition/CIP 1,559,095 165,908 1,725,003
Expense Total 1,559,095 165,908 1,725,003
Operating impact: The operating impact of this project will be negligible.
3427 - Runway 7 Parallel Taxiway GradingFAA #3-19-00440744
A parallel taxiway for the main runway is needed to allow for safe taxi of
aircraft from Runway 7-25 to and from terminal area and to allow for lower
instrument approach minimums for Runway 7-25. This is the grading project.
331100 Federal Grants 946,873 777,377 1,724,250
393420 From 11 GO Bonds 90,750 90,750
Receipts Total 1,037,623 777,377 1,815,000
560300 Airport Capital Acquisition/CIP 996,998 858,000 1,854,998
Expense Total 996,998 858,000 1,854,998
Operating impact: The addition of more taxiway will require additional maintenance and utilities by the City.
The estimated additional cost is less than $10,000 per year.
469
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3428 - Runway 7-25 Parallel Taxiway Paving&Lighting #319004721 2012
A parallel taxiway for the main runway is needed to allow for safe taxi
of aircraft from Runway 7-25 to and from terminal area. This project is the
paving and lighting construction.
331100 Federal Grants 2,880,000 2,880,000
393410 From FY12 GO Bonds 178,600 141,400 320,000
Receipts Total 178,600 3,021,400 3,200,000
560300 Airport Capital Acquisition/CIP 178,600 3,021,400 3,200,000
Expense Total 178,600 3,021,400 3,200,000
Operating impact: The addition of more taxiway will require additional maintenance and utilities by the City.
The estimated additional cost is less than $10,000 per year.
3430 - Apron Reconstruction & Connecting Taxiway
Existing terminal apron is showing signs of pavement failure and needs
replacement. In addition, the ever-growing amount of general aviation traffic
using the facility requires the expansion of the apron and the necessity to
provide additional connect or taxiways to the runway system.
331100 Federal Grants 1,550,400 1,550,400
393412 From 2015 GO Bonds 81,600 81,600
Receipts Total 1,632,000 1,632,000
560300 Airport Capital Acquisition/CIP 1,632,000 1,632,000
Expense Total 1,632,000 1,632,000
Operating impact: The expansion of the apron will require additional maintenance and utilities by the City,
however, the replacement of the existing apron should lower maintenance costs. The estimated
change in operating costs is less than $10,000 per year.
3437 - Hangar L 6 Units 9I110IOW300
Construct large bay hangar for storage of business jet and large aircraft
traffic.
334900 Other State Grants 27,605 172,395 200,000
393240 From Airport Operations 57 399,943 400,000
393420 From 11 GO Bonds 75,460 224,540 300,000
Receipts Total 103,122 796,878 900,000
560300 Airport Capital Acquisition/CIP 92,442 818,000 910,442
Expense Total 92,442 818,000 910,442
Operating impact: The addition of new hangar units will add both revenue and expense to the
airport's operating budget. The net effect should be a net income of less than $10,000 per year.
470
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3442 - Runway 12-30 Obstruction Mitigation & Part77 Removals
Removal of obstructions per FAA Airport Layout Plan.
331100 Federal Grants 518,795 518,795
393413 From FY14 GO Bonds 27,305 27,305
Receipts Total 546,100 546,100
560300 Airport Capital Acquisition/CIP 546,100 546,100
Expense Total 546,100 546,100
Operating impact: The operating impact of the removals should be negligible to the operating budget.
3443 - Airport Equipment Shelter
Snow removal equipment was previously stored in United Hangar. Equipment shelter
would provide room for snow removal equipment.
331100 Federal Grants 289,940 289,940
393426 From FY16 GO bonds 15,260 15,260
Receipts Total 305,200 305,200
560300 Airport Capital Acquisition/CIP 305,200 305,200
Expense Total 305,200 305,200
Operating impact: The operating impact of the equipment shelter includes insurance and utilities. The impact
is estimated to be less than $10,000 per year.
3444 - Rehab Runway 7/25&12/30 FAA #18 Intersection Reconstruction
331100 Federal Grants 1,818,844 1,818,844
393240 From Airport Operations 18 18
393417 From 08 GO Bonds 95,798 95,798
Receipts Total 1,818,862 95,798 1,914,660
560300 Airport Capital Acquisition/CIP 1,914,660 1,914,660
Expense Total 1,914,660 1,914,660
Operating Impact: This project reduces expenditures through the replacement of aged infrastructure
with new infrastructure. The anticipated savings are less than $10,000 per year.
3448 - Airport Perimeter Rd
Construct perimeter road for aircraft vehicles to travel to south development area.
331100 Federal Grants 239,970 239,970
393427 From 2017 G O Bond 12,630 12,630
Receipts Total 252,600 252,600
560300 Airport Capital Acquisition/CIP 252,600 252,600
Expense Total 252,600 252,600
Operating impact: The addition of a new road will add maintenance expense to the City's operations. The
estimated expenses are less than $10,000 per year.
471
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3450 - FY12 Airport Electrical Rehab & Security Improve 9I120IOW100
Anticipated hangar maintenance with IDOT grant. Hangar building reskinning and
resealing.
334900 Other State Grants 19,097 125,403 144,500
393240 From Airport Operations 25,500 25,500
393420 From 11 GO Bonds 15,174 20,826 36,000
Receipts Total 34,271 171,729 206,000
560300 Airport Capital Acquisition/CIP 25,277 191,000 216,277
Expense Total 25,277 191,000 216,277
Operating impact: Repairing aged facilities will lower the City's operating expenditures through decreased maintenance
costs. The estimated decrease in operating expenses is less than $10,000 per year.
3451 - Rehabilitate Terminal Building 9I120IOW300
334900 Other State Grants 78,726 21,574 100,300
393240 From Airport Operations 17,700 17,700
Receipts Total 96,426 21,574 118,000
560300 Airport Capital Acquisition/CIP 113,174 10,000 123,174
Expense Total 113,174 10,000 123,174
Operating impact: Repairing aged facilities will lower the City's operating expenditures through decreased maintenance
costs. The estimated decrease in operating expenses is less than $10,000 per year.
3452 - Install Taxiway & Utility Lines 9I130IOW300
334900 Other State Grants 90,525 90,525
393240 From Airport Operations 15,975 15,975
Receipts Total 106,500 106,500
560300 Airport Capital Acquisition/CIP 106,500 106,500
Expense Total 106,500 106,500
Operating impact: The installation of a new utility lines will add maintenance expense to the City's operations. The
estimated expenses are less than $10,000 per year.
3453 - Rehabilitate Terminal Building D &Roof 9I130IOW300
334900 Other State Grants 75,000 75,000
393240 From Airport Operations 27,000 27,000
Receipts Total 102,000 102,000
560300 Airport Capital Acquisition/CIP 102,000 102,000
Expense Total 102,000 102,000
Operating impact: Repairing aged facilities will lower the City's operating expenditures through decreased maintenance
costs. The estimated decrease in operating expenses is less than $10,000 per year.
472
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3454 - Airport Master Plan
331100 Federal Grants 137,750 137,750
393413 From FY14 GO Bonds 7,250 7,250
Receipts Total 145,000 145,000
560300 Airport Capital Acquisition/CIP 145,000 145,000
Expense Total 145,000 145,000
Operating impact: This will have a negligible impact on the City's operating budget.
3624 - Riverside Dr & Arts Campus Storm Sewer Modification
This will be a joint project with the University of Iowa to upgrade the
Riverside Drive / Arts Campus storm sewer and lift station to perform better
during future floods.
334610 University of Iowa 500,000 500,000
393290 From Stormwater 19 19
393426 From FY16 GO bonds 500,000 500,000
Receipts Total 19 1,000,000 1,000,019
580200 Storm Water Mgmt Capital Acquisition 19 1,000,000 1,000,019
Expense Total 19 1,000,000 1,000,019
Operating impact: The storm sewer upgrade will have a negligible effect on the operating budget, however, the
potential benefit could be significant in another flood event.
3626 - First Avenue Storm Sewer Improvements
This project will replace and upgrade the storm sewer system between Mall Drive
and First Avenue, north of Lower Muscatine Road.
363150 Copies/Computer Queries 630 630
393410 From FY12 GO Bonds 30,647 315,388 346,035
393415 From 06 GO Bonds 363,336 363,336
393417 From 08 GO Bonds 1,125,000 1,125,000
Receipts Total 394,613 1,440,388 1,835,001
580200 Storm Water Mgmt Capital Acquisition 394,613 1,440,388 1,835,001
Expense Total 394,613 1,440,388 1,835,001
Operating impact: Repairing aged facilities will lower the City's operating expenditures through decreased maintenance
costs. The estimated decrease in operating expenses is less than $10,000 per year.
473
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3802 - Moss Ridge Road
Project will build a street to Moss Office Park. An application for Revitalize
Iowa's Sound Economy (RISE) grant to the Iowa Department of Transportation will
be submitted.
334900 Other State Grants 1,750,000 1,750,000
393411 From FY13 GO Bonds 500,000 500,000
393413 From FY14 GO Bonds 1,250,000 1,250,000
Receipts Total 500,000 3,000,000 3,500,000
434710 Roads 500,000 3,000,000 3,500,000
Expense Total 500,000 3,000,000 3,500,000
Operating impact: The addition of a new road will add maintenance expense to the City's operations. The
estimated expenses are less than $10,000 per year.
3803 - Lower Muscatine-Kirkwood to First Avenue
Reconstruct Lower Muscatine from Kirkwood to First Avenue. Construction
includes storm sewer, water mains, sanitary sewer, undergrounding of aerial
utilities and sidewalks on both sides of street. This project is utilizing
Federal STP funds.
313500 Utility Franchise Tax 87,057 350,000 437,057
331100 Federal Grants 1,720,000 1,720,000
336190 Other Local Governments 405,654 405,654
382500 Housing Rents 20,880 12,960 33,840
392200 Sale of Buildings 300,000 300,000
393150 Road Use Tax 2,939 2,939
393170 Transfers from TIF Districts 1,291,929 94,382 1,386,311
393210 From Water Operations 150,819 945,000 1,095,819
393220 From Wastewater Operations 150,000 320,000 470,000
393290 From Stormwater 250,000 250,000
393410 From FY12 GO Bonds 540,000 540,000
393411 From FY13 GO Bonds 375,000 375,000
393412 From 2015 GO Bonds 397 397
393417 From 08 GO Bonds 600,000 600,000
393418 From 09 GO Bonds 125,000 125,000
393419 From 10 GO Bonds 543,909 543,909
393420 From 11 GO Bonds 1,091,261 1,091,261
Receipts Total 1,829,021 7,548,166 9,377,187
434710 Roads 1,829,921 5,314,024 7,143,945
520300 Sewer Systems 340,000 340,000
530300 Water Distribution System 1,254,181 1,254,181
580200 Storm Water Mgmt Capital Acquisition 500,000 500,000
Expense Total 1,829,921 7,408,205 9,238,126
Operating impact: Replacing aged infrastructure will lower the City's operating expenditures through decreased maintenance
costs. The estimated decrease in operating expenses is less than $10,000 per year.
474
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3804 - Dodge St Reconstruction-I80/Governor
This project will reconstruct Dodge Street between the Governor/Dodge
intersection and Interstate 80. Included with this project will be the
replacement of existing 6 and 12 inch water mains, and reconstruction of a
sanitary sewer along Dodge Street between Scott Boulevard and ACT Circle. This
sanitary sewer will increase the capacity for future growth north of Interstate 80.
334900 Other State Grants 1,298,289 1,298,289
Receipts Total 1,298,289 1,298,289
434710 Roads 1,493,108 1,062,888 2,555,996
Expense Total 1,493,108 1,062,888 2,555,996
Operating impact: Replacing aged infrastructure will lower the City's operating expenditures through decreased maintenance
costs. The estimated decrease in operating expenses is less than $10,000 per year.
3806 - Harrison Street Reconstruction
This project reconstruct Harrison Street from Dubuque St.to Clinton Street subject
to the private development of the adjacent parcel.
393150 Road Use Tax 7,630 7,630
393412 From 2015 GO Bonds 500,000 500,000
Receipts Total 7,630 500,000 507,630
434710 Roads 7,630 500,000 507,630
Expense Total 7,630 500,000 507,630
Operating impact: Replacing aged infrastructure will lower the City's operating expenditures through decreased maintenance
costs. The estimated decrease in operating expenses is less than $10,000 per year.
3808 - Park Road 3rd Lane Improvement
This project will add a center turn lane to Park Road from the entrance of Lower
City Park to Riverside Drive and will be constructed in conjunction with the
Gateway Project.
393412 From 2015 GO Bonds 1,440,000 1,440,000
Receipts Total 1,440,000 1,440,000
434710 Roads 1,440,000 1,440,000
Expense Total 1,440,000 1,440,000
Operating impact: The addition of a third lane to the bridge will increase maintenance costs annual.
The estimated increase in operating costs is less than $10,000 per year.
475
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3809 - Iowa City Gateway Project (Dubuque St)
This project will reconstruct and elevate approx. 4,200 feet of Dubuque Street and replace the
Park Road Bridge with a structure that is higher and longer than the existing bridge.
The project will incorporate multi-modal features and be designed to provide flood protection
for the Dubuque Street corridor and reduce flood peaks upstream from the Park Road Bridge.
Federal funding of this project is identified as a $6 million grant from the Surface Transportation
Program; $3 million grant from Economic Development Administration; and $1.5 million from
Transportation, Housing & Urban Development.
331100 Federal Grants 971,671 9,528,329 10,500,000
393160 Local Option Taxes 937,614 17,287,451 2,400,000 20,625,065
393411 From FY13 GO Bonds 1,080,000 1,080,000
393412 From 2015 GO Bonds 3,000,000 3,000,000
393413 From FY14 GO Bonds 2,000,000 2,000,000
393426 From FY16 GO bonds 2,600,000 2,600,000
Receipts Total 1,909,285 27,895,780 4,400,000 3,000,000 2,600,000 39,805,065
434710 Roads 1,790,646 22,996,401 4,506,011 3,109,486 2,715,300 35,117,844
434720 Bridge Construction 18,000 5,000,000 5,018,000
434730 Other PW Capital Acquisition/CIP 2,014 2,014
Expense Total 1,810,660 27,996,401 4,506,011 3,109,486 2,715,300 40,137,858
Operating impact: The project will not only add new infrastructure and replace old infrastructure, but it will also
lower operating costs due to the decrease in the number of times that the road will have to be closed during
rain and flood events. Estimated savings is between $10,000 and $20,000 per year.
3811 - Sycamore St-Highway 6 to City Limits
This project will reconstruct Sycamore St from Burns Ave to the City limits as three lane portland cement
concrete street with curb and gutter. The project also includes sidewalks and storm sewer.
Sycamore St from US 6 to Burns Ave will be converted from a four lane roadway to a three lane section.
The project may include improvements at the US 6 intersection. This project may include IDOT
U-STEP funds for the US 6 intersection.
334900 Other State Grants 460,000 460,000
363150 Copies/Computer Queries 2,775 2,775
393210 From Water Operations 100,000 100,000
393412 From 2015 GO Bonds 116,448 116,448
393416 From 07 GO Bonds 700,000 700,000
393418 From 09 GO Bonds 55,829 55,829
393419 From 10 GO Bonds 1,930,000 1,930,000
393420 From 11 GO Bonds 430,693 664,308 1,095,001
Receipts Total 2,535,745 1,924,308 4,460,053
434710 Roads 2,610,298 1,824,308 4,434,606
530300 Water Distribution System 100 100,000 100,100
Expense Total 2,610,398 1,924,308 4,534,706
Operating impact: Replacing aged infrastructure will lower the City's operating expenditures through decreased maintenance
costs. The estimated decrease in operating expenses is less than $10,000 per year.
476
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3812 - American Legion/Scott Blvd Intersection Improvements
This project will construct turn lanes at the American Legion and Scott Blvd intersection.
Traffic signals will be funded by the annual traffic signal projects appropriation.
393412 From 2015 GO Bonds 600,000 600,000
Receipts Total 600,000 600,000
434710 Roads 600,000 600,000
Expense Total 600,000 600,000
Operating impact: The effect on the City's operating budget will increase due to the additional lanes.
The estimated increase to the City's operating budget is negligible.
3814 - Traffic Signal Projects
Annual appropriation for the signalization of intersections. This project will
signalize the following intersections, in order of priority: Old Hwy 218/Mormon
Trek/McCollister and Scott Blvd/American Legion Rd.
334900 Other State Grants 61,000 61,000
393150 Road Use Tax 113,084 113,084
393410 From FY12 GO Bonds 120,000 120,000
393411 From FY13 GO Bonds 200,000 200,000
393412 From 2015 GO Bonds 120,000 120,000
393413 From FY14 GO Bonds 120,000 120,000
393419 From 10 GO Bonds 79,349 40,651 120,000
393420 From 11 GO Bonds 120,000 120,000
393426 From FY16 GO bonds 120,000 120,000
393427 From 2017 G O Bond 120,000 120,000
Receipts Total 192,433 541,651 120,000 120,000 120,000 120,000 1,214,084
433500 Traffic Eng Lights 192,432 541,651 120,000 120,000 120,000 120,000 1,214,083
Expense Total 192,432 541,651 120,000 120,000 120,000 120,000 1,214,083
Operating impact: The addition of new traffic signals will add maintenance expense to the City's operating budget.
The estimated increase in operating expenses is less than $10,000 per year.
3816 - Traffic Calming
Annual appropriation for providing traffic calming.
393150 Road Use Tax 90,927 50,301 30,000 30,000 30,000 30,000 1,228
Receipts Total 90,927 50,301 30,000 30,000 30,000 30,000 261,228
433500 Traffic Eng Lights 87,609 50,301 30,000 30,000 30,000 30,000 257,910
434710 Roads 3,318 3,318
Expense Total 90,927 50,301 30,000 30,000 30,000 30,000 261,228
Operating impact: The addition of infrastructure of this nature adds maintenance expense to the City's operating budget.
The estimated increase in operating expenses is less than $10,000 per year.
477
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3821 - Overwidth Paving/Sidewalks
Annual appropriation for providing extra width pavement on roadways.
393150 Road Use Tax 71,795 30,000 30,000 30,000 30,000 30,000 221,795
Receipts Total 71,795 30,000 30,000 30,000 30,000 30,000 221,795
434710 Roads 20,848 20,848
434740 Sidewalks 50,947 30,000 30,000 30,000 30,000 30,000 200,947
Expense Total 71,795 30,000 30,000 30,000 30,000 30,000 221,795
Operating impact: This project creates additional infrastructure to maintain. The estimated increase in
operating costs is negligible.
3822 - Curb Ramps-ADA
Biennial appropriation for the construction of ADA accessible curb ramps.
393150 Road Use Tax 202,298 202,298
393411 From FY13 GO Bonds 50,000 50,000
393412 From 2015 GO Bonds 50,000 50,000
393420 From 11 GO Bonds 13,931 35,072 49,003
393427 From 2017 G O Bond 50,000 50,000
Receipts Total 216,229 85,072 50,000 50,000 401,301
434740 Sidewalks 216,230 85,072 50,000 50,000 401,302
Expense Total 216,230 85,072 50,000 50,000 401,302
Operating impact: This project creates additional infrastructure to maintain. The estimated increase in
operating costs is negligible.
3823 - Brick Street Repairs
Annual appropriation for the repair of brick streets.
369200 Reimbursement of Damages 24,505 24,505
393150 Road Use Tax 77,312 20,000 20,000 20,000 20,000 20,000 177,312
Receipts Total 101,817 20,000 20,000 20,000 20,000 20,000 201,817
434710 Roads 101,817 20,000 20,000 20,000 20,000 20,000 201,817
Expense Total 101,817 20,000 20,000 20,000 20,000 20,000 201,817
Operating impact: Replacing aged infrastructure will lower the City's operating expenditures through decreased maintenance
costs. The estimated decrease in operating expenses is less than $10,000 per year.
478
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3824 - Pavement Rehabilitation
Annual appropriation for resurfacing roadways.
313500 Utility Franchise Tax 324,269 324,269
334900 Other State Grants 545,633 545,633
334910 I-JOBS 537,142 537,142
363150 Copies/Computer Queries 1,345 1,345
369100 Reimb of Expenses 30,355 30,355
393140 General Fund CIP Funding 100,000 100,000 100,000 100,000 100,000 500,000
393150 Road Use Tax 3,902,070 620,178 400,000 400,000 400,000 400,000 6,122,248
393220 From Wastewater Operations 23,970 23,970
393240 From Airport Operations 41,228 41,228
393260 From Landfill Operations 20,020 20,020
393290 From Stormwater 17,940 17,940
Receipts Total 5,340,814 823,336 500,000 500,000 500,000 500,000 8,164,150
434710 Roads 5,271,615 780,930 500,000 500,000 500,000 500,000 8,052,545
520300 Sewer Systems 23,970 23,970
550900 Landfill Capital Acquisition/CIP 20,020 20,020
560300 Airport Capital Acquisition/CIP 41,228 41,228
580200 Storm Water Mgmt Capital Acquisition 17,940 17,940
Expense Total 5,271,615 884,088 500,000 500,000 500,000 500,000 8,155,703
Operating impact: Replacing aged infrastructure will lower the City's operating expenditures through decreased maintenance
costs. The estimated decrease in operating expenses is less than $10,000 per year.
3826 - Underground Electrical Facilities
Annual average expense to convert overhead electrical systems to underground.
Dubuque Street, Riverside Drive, and Gilbert Street are currently the priority
corridors for undergrounding electrical facilities.
313500 Utility Franchise Tax 98,330 98,330
393140 General Fund CIP Funding 175,000 175,000 175,000 175,000 700,000
Receipts Total 98,330 175,000 175,000 175,000 175,000 798,330
434710 Roads 175,000 175,000 175,000 175,000 700,000
Expense Total 175,000 175,000 175,000 175,000 700,000
Operating impact: Maintenance of the electrical lines is the responsibility of the utility companies. This project has a
negligible impact on the City's operating budget.
479
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3828 - Sidewalk Infill
Annual program to construct sidewalks where gaps exist.
363150 Copies/Computer Queries 340 340
393150 Road Use Tax 3,250 3,250
393410 From FY12 GO Bonds 100,000 100,000
393411 From FY13 GO Bonds 100,000 100,000
393412 From 2015 GO Bonds 100,000 100,000
393418 From 09 GO Bonds 99,660 99,660
393419 From 10 GO Bonds 100,000 100,000
393420 From 11 GO Bonds 28,538 71,462 100,000
393427 From 2017 G O Bond 100,000 100,000
Receipts Total 231,788 271,462 100,000 100,000 703,250
434710 Roads 63 63
434740 Sidewalks 231,725 271,462 100,000 100,000 703,187
Expense Total 231,788 271,462 100,000 100,000 703,250
Operating impact: This project creates additional infrastructure to maintain. The estimated increase in
operating costs is negligible.
3830 - Alley Assessment
This project will include new concrete paving and storm sewer for one block of
alley. The cost of this project will be assessed to the adjacent property owners.
393910 Misc Transfers In 181,000 181,000 362,000
Receipts Total 181,000 181,000 362,000
434710 Roads 181,000 181,000 362,000
Expense Total 181,000 181,000 362,000
Operating impact: Replacing aged infrastructure will lower the City's operating expenditures through decreased maintenance
costs. The estimated decrease in operating expenses is less than $10,000 per year.
480
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3834 - Burlington/Madison Intersection and Median
This project will reconstruct the intersection of Burlington and Madison to add
turn lanes on Madison, signal improvements, and the replacement of water and
sewer mains. The project also includes a landscaped median from the Iowa River
to Madison Street. The project is designed to address pedestrian and traffic
flows related to the U of I Recreation Center and future growth.
334610 University of Iowa 700,000 700,000
334900 Other State Grants 400,000 400,000
393150 Road Use Tax 53,774 53,774
393210 From Water Operations 84,154 39,595 123,749
393419 From 10 GO Bonds 192 289,808 290,000
Receipts Total 138,120 329,403 1,100,000 1,567,523
434710 Roads 138,120 289,808 1,100,000 1,527,928
530300 Water Distribution System 39,595 39,595
Expense Total 138,120 329,403 1,100,000 1,567,523
Operating impact: This project will replace old infrastructure which should reduce operating costs, but also adds
additional turning lanes and traffic signals which will require additional maintenance. The net impact of the changes
on the City's operating budget will be negligible.
3840 - Burlington/Clinton Intersection Improvements
This project will reconstruct the intersection of Burlington and Clinton to add
turn lanes on Clinton, signal improvements, and replace water mains. This
project will be designed to reduce the accident rate at this location. This
project is proposed for completion during construction of the Voxman Music
Building and Clapp Recital Hall.
393210 From Water Operations 100,000 100,000
393412 From 2015 GO Bonds 1,040,000 1,040,000
Receipts Total 1,140,000 1,140,000
434710 Roads 1,040,000 1,040,000
530300 Water Distribution System 100,000 100,000
Expense Total 1,140,000 1,140,000
Operating impact: This project will replace old infrastructure which should reduce operating costs, but also adds
additional turning lanes and traffic signals which will require additional maintenance. The net impact of the changes
on the City's operating budget will be negligible.
481
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3843 - RR Crossings-City Wide
Annual appropriation for the repair of railroad crossings.
369100 Reimb of Expenses 2,625 2,625
393150 Road Use Tax 171,902 25,000 25,000 25,000 25,000 25,000 296,902
Receipts Total 174,527 25,000 25,000 25,000 25,000 25,000 299,527
434710 Roads 174,527 25,000 25,000 25,000 25,000 25,000 9,527
Expense Total 174,527 25,000 25,000 25,000 25,000 25,000 299,527
Operating impact: Replacing aged infrastructure will lower the City's operating expenditures through decreased maintenance
costs. The estimated decrease in operating expenses is less than $10,000 per year.
3849 - Brick Street Reconstruction
This project will reconstruct one block of brick street and will include
complete removal of the existing pavement, salvage of existing bricks,
construction of new 7 inch concrete pavement base with asphalt setting bed and
brick surface.
393410 From FY12 GO Bonds 290,000 290,000
393426 From FY16 GO bonds 400,000 400,000
393427 From 2017 G O Bond 400,000 400,000
Receipts Total 290,000 400,000 400,000 1,090,000
434710 Roads 290,000 400,000 400,000 1,090,000
Expense Total 290,000 400,000 400,000 1,090,000
Operating impact: Replacing aged infrastructure will lower the City's operating expenditures through decreased maintenance
costs. The estimated decrease in operating expenses is less than $10,000 per year.
3854 - American Legion Road Scott Blvd to Taft Ave
Reconstruct road to urban standards and include an 8' sidewalk.
341500 Dev Fee-Sdwlk/Paving 27,425 27,425
393427 From 2017 G O Bond 4,800,000 4,800,000
Receipts Total 27,425 4,800,000 4,827,425
434710 Roads 4,800,000 4,800,000
Expense Total 4,800,000 4,800,000
Operating impact: This project will replace old infrastructure which should reduce operating costs, but also adds
additional pavement and trails which will require additional maintenance. The net impact of the changes
on the City's operating budget will be less than $10,000 per year.
482
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3868 - Mormon Trek Blvd - Right Turn at Benton & 3 Lane Conversion
This project will install a right turn lane from northbound Mormon Trek to eastbound Benton Street.
The existing four lane section from Rohret Road to Cameron Way will be converted to a three lane section
and necessary signal modifications will be made.
393150 Road Use Tax 500,000 500,000
Receipts Total 500,000 500,000
434710 Roads 500,000 500,000
Expense Total 500,000 500,000
Operating impact: This project will replace old infrastructure which should reduce operating costs.
The net impact of the changes on the City's operating budget will be negligible.
3871 - 1st Ave/IAIS RR Crossing Improvements
This project will construct an overpass to replace the at grade crossing of the IAIS Railroad and First Avenue.
331100 Federal Grants 2,423,000 2,423,000
393150 Road Use Tax 89,755 89,755
393410 From FY12 GO Bonds 2,190,000 2,190,000
393412 From 2015 GO Bonds 2,250,000 2,250,000
393413 From FY14 GO Bonds 1,000,000 1,000,000
393417 From 08 GO Bonds 230,000 230,000
393418 From 09 GO Bonds 36,184 463,816 500,000
Receipts Total 355,939 2,653,816 1,000,000 4,673,000 8,682,755
434710 Roads 68,772 2,190,000 1,000,000 4,673,000 7,931,772
434720 Bridge Construction 287,167 463,816 750,983
Expense Total 355,939 2,653,816 1,000,000 4,673,000 8,682,755
Operating impact: This project will increase operating costs due to the increased cost of maintenance on the
overpass. The estimated increase in operating costs is less than $10,000 per year.
3872 - Hwy 6/Lakeside-420th St
This project will widen Highway 6 to a three lane cross section from Lakeside Drive to 420th Street.
Intersection improvements at Heinz Road and at Scott Boulevard will also be made.
393150 Road Use Tax 322,169 322,169
393418 From 09 GO Bonds 1,150,000 1,150,000
Receipts Total 1,472,169 1,472,169
434710 Roads 322,169 1,150,000 1,472,169
Expense Total 322,169 1,150,000 1,472,169
Operating impact: This project will replace old infrastructure which should reduce operating costs, but also adds
additional turning lanes which will require additional maintenance. The net impact of the changes
on the City's operating budget will be negligible.
483
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3910 - Bridge Maintenance/Repair
Annual appropriation for the repair and minor maintenance of bridges.
393150 Road Use Tax 221,806 60,000 60,000 60,000 60,000 60,000 521,806
Receipts Total 221,806 60,000 60,000 60,000 60,000 60,000 521,806
434300 Streets Cleaning Programs 4,152 4,152
434720 Bridge Construction 217,654 60,000 60,000 60,000 60,000 60,000 517,654
Expense Total 221,806 60,000 60,000 60,000 60,000 60,000 521,806
Operating impact: This project should reduce operating costs due to the upkeep and maintenance of older
infrastructure. The decrease in operating costs is negligible.
3911 - Iowa River Power Dam Pedestrian Bridge Repair
This project will replace one pedestrian section damaged by a tree. This project
will remove the damaged section and replace it with a new section.
334900 Other State Grants 10,543 13,457 24,000
393419 From 10 GO Bonds 308 27,500 27,808
393420 From 11 GO Bonds 100,000 100,000
Receipts Total 10,851 140,957 151,808
434720 Bridge Construction 100,000 100,000
441880 Trail Construction 10,851 40,957 51,808
Expense Total 10,851 140,957 151,808
Operating impact: This project should reduce operating costs due to the repair of older
infrastructure. The decrease in operating costs is negligible.
3919 - Rochester Avenue Bridge
This project will replace the Rochester Avenue Bridge over Ralston Creek. The
project will include sidewalks on both sides of Rochester Avenue. This project
will be funded with 80/20 federal bridge funds.
334900 Other State Grants 62,768 657,232 640,000
393210 From Water Operations - -
393420 From 11 GO Bonds 71,486 108,513 214,999
Receipts Total 134,254 765,745 854,999
434720 Bridge Construction 101,079 798,920 899,999
Expense Total 101,079 798,920 899,999
Operating impact: This project will reduce operating costs due to the replacement of older infrastructure.
The estimated decrease in operating expenses is less than $10,000 per year.
484
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3921 - Interstate 80 Aesthetic Improvements
Landscaping and aesthetic treatments in the Interstate 80 corridor. The objective
of this project is to mitigate the visual impact of the addition of a third lane
to I-80 and to provide cohesive and pleasing feel to the Iowa City corridor.
Local funds are proposed for design; outside funding is proposed for implementation.
334900 Other State Grants 100,000 100,000 200,000
336130 Coralville 19,838 19,838
393150 Road Use Tax 20,102 20,102
393413 From FY14 GO Bonds 30,000 30,000
Receipts Total 39,940 130,000 100,000 269,940
434720 Bridge Construction 39,940 130,000 100,000 269,940
Expense Total 39,940 130,000 100,000 269,940
Operating impact: This project will increase operating costs due to the maintenance that will be necessary for
the landscaping improvements. The estimated increase in operating costs is less than $10,000 per year.
3925 - Dodge St/I-80 Pedestrian Bridge
Pedestrian bridge over Interstate 80 at North Dodge Street(Hwy 1). Project
includes an oversized circle from ACT Circle to Northgate Drive. The sanitary
sewer and water main will be replaced. Funding will be from the American
Recovery and Reinvestment Act.
331100 Federal Grants 1,300,000 1,300,000
393150 Road Use Tax 54,000 54,000
393210 From Water Operations 295,420 510,209 805,629
393220 From Wastewater Operations 400,000 400,000
393419 From 10 GO Bonds 11,051 538,949 550,000
Receipts Total 360,471 2,749,158 3,109,629
434720 Bridge Construction 360,471 1,838,949 2,199,420
520300 Sewer Systems 400,000 400,000
530300 Water Distribution System 510,209 510,209
Expense Total 360,471 2,749,158 3,109,629
Operating impact: This project will increase operating costs due to the maintenance that will be necessary for
the pedestrian bridge improvements. The estimated increase in operating costs is less than $10,000 per year.
485
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3930 - Dubuque St/I-80 Pedestrian Bridge
This project will construct a pedestrian bridge along Dubuque Street over I-80,
and extend the trail north along Dubuque Street to the Butler Bridge. Portions
of this project will be constructed with the IDOT's project to reconfigure this
interchange.
331100 Federal Grants 500,000 435,000 935,000
393410 From FY12 GO Bonds 3,572 376,428 380,000
393411 From FY13 GO Bonds 460,000 460,000
393413 From FY14 GO Bonds 325,000 325,000
Receipts Total 3,572 1,336,428 760,000 2,100,000
434720 Bridge Construction 3,572 1,336,428 760,000 2,100,000
Expense Total 3,572 1,336,428 760,000 2,100,000
Operating impact: This project will increase operating costs due to the maintenance that will be necessary for
the pedestrian bridge improvements. The estimated increase in operating costs is less than $10,000 per year.
3956 - Public Works Facility Site Work
This project will consist of grading, undergrounding utilities, partial paving,
and landscaping/screening of the South Gilbert Street Public Works Facility site.
393418 From 09 GO Bonds 16,288 263,712 280,000
Receipts Total 16,288 263,712 280,000
434730 Other PW Capital Acquisition/CIP 16,288 263,712 280,000
Expense Total 16,288 263,712 280,000
Operating impact: This project will increase operating expenses due to the maintenance necessary for the
improvements. The estimated increase in operating costs is negligible.
3957 - Vehicle Wash System at Public Works Facility-S. Gilbert Street
Construct an automated vehicle wash system for large vehicles and provide wash racks for the
manual cleaning of large vehicles at the South Gilbert Street Public Works Facility.
393420 From 11 GO Bonds 12,607 27,393 40,000
393426 From FY16 GO bonds 700,000 70,000
Receipts Total 12,607 27,393 700,000 740,000
434730 Other PW Capital Acquisition/CIP 12,607 27,393 700,000 740,000
Expense Total 12,607 27,393 700,000 740,000
Operating impact: This system replaces the current system at the old public works facility. The system should be
more energy efficient and water efficient which should lower the City's operating costs. The estimated decrease
in operating costs is negligible.
486
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3958 - Public Works Fuel Facility
Construct new fuel tanks and fueling island at the South Gilbert Street Public Works
Facility, replacing the existing fuel facilities at Riverside Dr.
393418 From 09 GO Bonds 1,243 1,243
393419 From 10 GO Bonds 41,346 658,654 700,000
Receipts Total 42,589 658,654 701,243
434730 Other PW Capital Acquisition/CIP 42,589 658,654 701,243
Expense Total 42,589 658,654 701,243
Operating impact: This system replaces the current system at the old public works facility. The system should be
more efficient which should lower the City's operating costs. The estimated decrease in operating costs is negligible.
3961 - West Side Levee Project
This project will construct a levee along the west side of the Iowa River
between McCollister Blvd. and the CRANDIC railroad bridge.
334900 Other State Grants 79,101 3,720,899 1,000,000 4,800,000
393410 From FY12 GO Bonds 151,062 248,938 400,000
Receipts Total 230,163 3,969,837 1,000,000 5,200,000
434710 Roads 72 72
434730 Other PW Capital Acquisition/CIP 230,091 4,037,415 1,070,809 74,664 78,615 5,491,594
Expense Total 230,163 4,037,415 1,070,809 74,664 78,615 5,491,666
Operating impact: There will be maintenance costs associated with the new levee. The estimated increase in
operating costs is less than $10,000 per year.
3962 - East Side Levee Project
This project will construct a levee along the east side of the Iowa River from
Hwy 6 to the railroad tracks to protect Gilbert Street and the surrounding area
from flooding.
334900 Other State Grants 82,668 2,817,332 2,900,000
393410 From FY12 GO Bonds 100,000 100,000
393415 From 06 GO Bonds 41,518 41,518
Receipts Total 124,186 100,000 2,817,332 3,041,518
434730 Other PW Capital Acquisition/CIP 117,029 100,000 2,817,332 3,034,361
Expense Total 117,029 100,000 2,817,332 3,034,361
Operating impact: There will be maintenance costs associated with the new levee. The estimated increase in
operating costs is less than $10,000 per year.
487
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3963 - Taft Speedway Levee Project
This project will provide flood protection for the Idyllwild neighborhood and
Parkview Church area. This project will also protect Foster Road from flooding,
thereby maintaining access to the Peninsula neighborhood during flooding
conditions.
334900 Other State Grants 63,959 63,959
393411 From FY13 GO Bonds 149,640 149,640
393910 Misc Transfers In 12,011 12,011
Receipts Total 75,970 149,640 225,610
434730 Other PW Capital Acquisition/CIP 125,994 149,640 275,634
Expense Total 125,994 149,640 275,634
Operating impact: There will be maintenance costs associated with the new levee. The estimated increase in
operating costs is less than $10,000 per year.
3964 - Rocky Shore Lift Station/Flood Gates Project
This project will construct a pump station near Rocky Shore Drive and construct
flood gates on the CRANDIC railroad bridge at Rocky Shore Drive to minimize
future flooding of the Hwy 6 corridor. This project is part of a larger flood
control strategy developed by the City of Coralville.
334900 Other State Grants 332,109 6,265,551 6,597,660
Receipts Total 332,109 6,265,551 6,597,660
434730 Other PW Capital Acquisition/CIP 341,021 6,265,551 6,606,572
Expense Total 341,021 6,265,551 6,606,572
Operating impact: There will be maintenance costs associated with the new lift station. The estimated increase in
operating costs is less than $10,000 per year.
3970 - Warm Storage Building, Napoleon Park Public Works
Site preparation for and construction of a 80'x 80' building to be used for war
equipment storage in the winter. This building will replace space lost by
development of the Terry Trueblood Recreation Area.
363150 Copies/Computer Queries 40 40
393150 Road Use Tax 7,200 7,200
393411 From FY13 GO Bonds 178,250 178,250
Receipts Total 7,240 178,250 185,490
434730 Other PW Capital Acquisition/CIP 7,240 178,250 185,490
Expense Total 7,240 178,250 185,490
Operating impact: The addition of the storage building will increase the City's operating costs for utilities and insurance.
The estimated increase in operating costs is $10,000 to $20,000 per year.
488
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3971 - CBD Streetscape Project
This project includes the development and implementation of a streetscape plan
for the downtown area, including the Pedestrian Plaza. It is expected that a
study will commence in FY13 and that a phased implementation will begin in FY14
393170 Transfers from TIF Districts 500,000 500,000 1,000,000
393410 From FY12 GO Bonds 67,318 67,318
393411 From FY13 GO Bonds 350,000 350,000
393413 From FY14 GO Bonds 500,000 500,000
Receipts Total 67,318 350,000 500,000 500,000 500,000 1,917,318
434730 Other PW Capital Acquisition/CIP 67,318 350,000 500,000 500,000 500,000 1,917,318
Expense Total 67,318 350,000 500,000 500,000 500,000 1,917,318
Operating impact: This project will increase operating costs due to the maintenance that will be necessary for
the streetscape improvements. The estimated increase in operating costs is less than $10,000 per year.
3972 - Refuse Building
This project will construct a new Solid Waste building with offices, lockers &
meeting rooms, and storage areas. This project is necessary to replace outdated
facilities and allow for the relocation of the Public Works Operations from the
Riverside Drive site to the South Gilbert Street Facility, which is a
prerequisite for redevelopment of the Riverside Drive site.
393426 From FY16 GO bonds 700,000 700,000
Receipts Total 700,000 700,000
434730 Other PW Capital Acquisition/CIP 700,000 700,000
Expense Total 700,000 700,000
Operating impact: The replacement of the building will increase the City's operating costs for utilities and insurance.
The estimated increase in operating costs is $10,000 to $20,000 per year.
3973 - Traffic Engineering Building
This project will construct a new Traffic Engineering building with a tech room
work bench, sign shop, materials & equipment storage, and vehicle parking. This
project is necessary to replace outdated facilities and facilitate the
relocation of the Public Works Operations form the Riverside Drive site to the
South Gilbert Street Facility and is a prerequisite to redevelopment of the
Riverside Drive site.
393426 From FY16 GO bonds 700,000 700,000
Receipts Total 700,000 700,000
434730 Other PW Capital Acquisition/CIP 700,000 700,000
Expense Total 700,000 700,000
Operating impact: The replacement of the building will increase the City's operating costs for utilities and insurance.
The estimated increase in operating costs is $10,000 to $20,000 per year.
489
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
3974 - Riverside Drive Pedestrian Tunnel
Construct a pedestrian tunnel through the railroad overpass on the west side of
Riverside Drive.
393170 Transfers from TIF Districts 217,000 217,000 434,000
393426 From FY16 GO bonds 1,000,000 1,000,000
Receipts Total 217,000 1,217,000 1,434,000
434730 Other PW Capital Acquisition/CIP 35,000 217,000 1,217,000 1,469,000
Expense Total 35,000 217,000 1,217,000 1,469,000
Operating impact: Operating costs will increase due to the required maintenance of the tunnel. The estimated
increase in operating costs is less than $10,000 per year.
3975 - Williams St Reconstruction
Reconstruct Williams Street and include streetscape improvements beginning at
the intersection of Muscatine Avenue. This project is dependent on the
redevelopment of property on the east side of Williams Street.
393411 From FY13 GO Bonds 540,000 540,000
Receipts Total 540,000 540,000
434710 Roads 540,000 540,000
Expense Total 540,000 540,000
Operating impact: This project will increase operating costs due to the maintenance that will be necessary for
the streetscape improvements. The estimated increase in operating costs is less than $10,000 per year.
490
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
4130 - Parks Annual Improvements/Maint.
Annual appropriation for maintenance and improvements in parks.
334900 Other State Grants 13,936 13,936
362100 Contrib & Donations 19,127 19,127
369100 Reimb of Expenses 4,635 4,635
393410 From FY12 GO Bonds 200,000 200,000
393411 From FY13 GO Bonds 194,590 200,000 394,590
393412 From 2015 GO Bonds 140,882 80,000 220,882
393413 From FY14 GO Bonds 80,000 80,000
393414 From 05 GO Bonds 400,000 400,000
393416 From 07 GO Bonds 200,000 200,000
393417 From 08 GO Bonds 200,000 200,000
393418 From 09 GO Bonds 61,954 61,954
393419 From 10 GO Bonds 73,701 73,701
393420 From 11 GO Bonds 7,511 96,467 103978
393426 From FY16 GO bonds 80,000 80,000
393427 From 2017 G O Bond 80,000 80,000
Receipts Total 1,316,336 496,467 80,000 80,000 80,000 80,000 2,132,803
441820 Parks Operations & Maintenance 34,669 34,669
441870 Parks Capital Acquisition/CIP 1,281,057 496,467 80,000 80,000 80,000 80,000 2,097,524
Expense Total 1,315,726 496,467 80,000 80,000 80,000 80,000 2,132,193
Operating impact: This project will reduce operating costs due to the replacement of older infrastructure.
The estimated decrease in operating expenses is less than $10,000 per year.
4136 - Hickory Hill Park Safe/Restroom
Construct a saferoom/restroom and replace oldest pedestrian bridge in Hickory
Hill Park, approximately 50'. A federal hazard mitigation grant of$172,000,
state grant of $23,000 and our share of this project will be $34,000.
334810 State Disaster Assistance 195,000 195,000
334900 Other State Grants 810 810
393413 From FY14 GO Bonds 34,000 34,000
393414 From 05 GO Bonds 10,810 10,810
393420 From 11 GO Bonds 3,792 145,398 149,190
Receipts Total 15,412 145,398 229,000 389,810
441870 Parks Capital Acquisition/CIP 15,412 145,398 229,000 389,810
Expense Total 15,412 145,398 229,000 389,810
Operating impact: This additional facility will require maintenance, insurance and utilities. The estimated increase
in operating expenses is less than $10,000 per year.
491
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
4137 - Frauenholtz-Miller Park Development
Develop newly acquired park land on Lower West Branch Rd adjacent to St.
Patrick's church site.
369100 Reimb of Expenses 16,650 16,650
393426 From FY16 GO bonds 223,000 223,000
Receipts Total 16,650 223,000 239,650
441870 Parks Capital Acquisition/CIP 16,650 223,000 239,650
Expense Total 16,650 223,000 239,650
Operating impact: This project will increase operating expenses due to the additional maintenance required for the new
features and amenities. Estimated additional operating costs are less than $10,000 per year.
4145 - Cemetery Resurfacing
Resurface specified roadways within Oakland Cemetery as part of the city-wide
biennial asphalt resurfacing program.
393410 From FY12 GO Bonds 50,000 50,000
393413 From FY14 GO Bonds 50,000 50,000
393419 From 10 GO Bonds 46,398 3,602 50,000
393426 From FY16 GO bonds 50,000 50,000
Receipts Total 46,398 53,602 50,000 50,000 200,000
441870 Parks Capital Acquisition/CIP 96,500 53,602 50,000 50,000 250,102
Expense Total 96,500 53,602 50,000 50,000 250,102
Operating impact: Replacing aged infrastructure will lower the City's operating expenditures through decreased maintenance
costs. The estimated decrease in operating expenses is less than $10,000 per year.
492
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
4152 - Terry Trueblood Recreation Area
This project provides for the phased development, in accordance with the concept
plan, of the newly acquired Sand Lake Recreation Area (former S & G Materials
site). The area will include both recreation and conservation components. An
Iowa Community Attraction and Tourism grant application will be submitted.
334900 Other State Grants 459,027 1,740,973 2,200,000
362100 Contrib & Donations 550,000 550,000
393140 General Fund CIP Funding 591,833 591,833
393410 From FY12 GO Bonds 500,000 500,000
393411 From FY13 GO Bonds 2,000,000 2,000,000
393416 From 07 GO Bonds 500,000 208,409 708,409
393417 From 08 GO Bonds 499,999 499,999
393419 From 10 GO Bonds 606,388 606,388
393420 From 11 GO Bonds 250,000 250,000
Receipts Total 3,407,247 4,499,382 7,906,629
441100 Parks & Rec Admin 1,051 1,051
441870 Parks Capital Acquisition/CIP 3,758,946 4,455,365 8,214,311
Expense Total 3,759,997 4,455,365 8,215,362
Operating impact: This project will increase operating costs through the addition of facilities, shelters, a lodge,
trails, and other amenities. The estimated increase in operating costs is $50,000 per year.
4153 - Soccer Park Improvements
This project provides for the continued development and improvement to the Iowa
City Kickers Soccer Park. Planned improvements include a system of trails to
enhance accessibility, and to create a more park-like atmosphere in the open
space areas of the facility.
393416 From 07 GO Bonds 13,914 13,914
393426 From FY16 GO bonds 250,000 250,000
Receipts Total 13,914 250,000 263,914
441870 Parks Capital Acquisition/CIP 84,809 250,000 334,809
Expense Total 84,809 250,000 334,809
Operating impact: This project will increase operating expenses due to the additional maintenance required for the new
trail and amenities. Estimated additional operating costs are less than $10,000 per year.
493
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
4160 - Iowa River Corridor Trail-Peninsula Park to Waterworks Prairie
This project is a meandering trail along riparian corridor of the Iowa River
extending from Peninsula Park(and Thornberry Dog Park) towards Waterworks
Prairie Park. The trail will access to trail users, including persons with
disabilities. This project also includes interpretive signage and benches. The
2,950 linear foot trail project will be part one of a two part project in
linking these two park systems. A Resource Enhancement and Protection (REAP)
grant was applied for and granted for $200,00
334900 Other State Grants 200,000 200,000
Receipts Total 200,000 200,000
441870 Parks Capital Acquisition/CIP 200,000 200,000
Expense Total 200,000 200,000
Operating impact: This project will increase operating expenses due to the additional maintenance required for the new
trail and amenities. Estimated additional operating costs are less than $10,000 per year.
4163 - Napoleon Softball Field Renovation
Regrade and relocate fields 3 and 4 to provide better drainage and more
spectator space between these fields and fields 1 and 2.
393418 From 09 GO Bonds 3,818 176,183 180,001
393420 From 11 GO Bonds 7,938 7,938
Receipts Total 3,818 184,121 187,939
441870 Parks Capital Acquisition/CIP 3,818 184,121 187,939
Expense Total 3,818 184,121 187,939
Operating impact: The impact on operating costs is negligible.
4170 - Court Hill Park Restroom
Construct a restroom in Court Hill Park.
393420 From 11 GO Bonds 44,999 31,697 76,696
Receipts Total 44,999 31,697 76,696
441870 Parks Capital Acquisition/CIP 44,999 31,697 76,696
Expense Total 44,999 31,697 76,696
Operating impact: This additional facility will require maintenance, insurance and utilities. The estimated increase
in operating expenses is less than $10,000 per year.
494
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
4171 - Kiwanis Park Restroom
Construct a new restroom in Kiwanis Park.
393418 From 09 GO Bonds 2,277 2,277
393420 From 11 GO Bonds 4,791 1,340 6,131
Receipts Total 7,068 1,340 8,408
441870 Parks Capital Acquisition/CIP 7,068 1,340 8,408
Expense Total 7,068 1,340 8,408
Operating impact: This additional facility will require maintenance, insurance and utilities. The estimated increase
in operating expenses is less than $10,000 per year.
4177 - Lower City Park Secondary Access Road
Extend the Lower City Park Access Road along ball diamonds and into Normandy
Drive to create a secondary access road for better traffic flow and emergency access.
393413 From FY14 GO Bonds 270,000 270,000
393420 From 11 GO Bonds 128 128
Receipts Total 128 270,000 270,128
441870 Parks Capital Acquisition/CIP 128 270,000 270,128
Expense Total 128 270,000 270,128
Operating impact: Operating costs will increase due to the additional maintenance for the road. The estimated
increase in operating costs is less than $10,000 per year.
4178 - Normandy Drive Restoration Project
Design and development of parkland in the Normandy Drive areas where housing has
been removed due to flooding. This project is a two year phased project and
will also include the repurposing of the Ned Ashton House.
393411 From FY13 GO Bonds 409,050 409,050
393413 From FY14 GO Bonds 409,051 409,051
393420 From 11 GO Bonds 12,454 12,454
Receipts Total 12,454 409,050 409,051 830,555
441870 Parks Capital Acquisition/CIP 12,454 409,051 409,050 830,555
Expense Total 12,454 409,051 409,050 830,555
Operating impact: This project will increase operating costs due to the City adding a community facility and additional
park land. Increased costs include maintenance and utilities. Estimated increase in operating costs is $10,000 to $25,000
per year.
495
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
4179 - Sand Prairie Enhancement
393426 From FY16 GO bonds 273,000 273,000
Receipts Total 273,000 273,000
441870 Parks Capital Acquisition/CIP 273,000 273,000
Expense Total 273,000 273,000
Operating impact: The impact on operating costs is negligible.
4180 - Fairmeadows Park Restroom and Splash Pad
This project consists of a restroom that will be build adjacent to the new
splash pad. The splash pad will be funded by a $330,0000 Community Development
Block Grant.
331100 Federal Grants 330,000 330,000
393413 From FY14 GO Bonds 95,000 95,000
Receipts Total 425,000 425,000
441870 Parks Capital Acquisition/CIP 425,000 425,000
Expense Total 425,000 425,000
Operating impact: This project will increase operating costs due to the addition of a new splash pad. The increase in
operating costs is estimated to be approximately $10,000 per year.
4181 - Master Park Plan and Construction
Develop a master plan for parks and construct facilities at an older park.
393413 From FY14 GO Bonds 250,000 250,000
Receipts Total 250,000 250,000
441870 Parks Capital Acquisition/CIP 250,000 250,000
Expense Total 250,000 250,000
Operating impact: The impact on operating costs is negligible.
4203 - Pedestrian Bridge Rocky Shore to Peninsula
Construct pedestrian bridge over the Iowa River to connect the Iowa River Trail
to the Peninsula park land trails, and to provide better access to the dog park
and disc golf course. This project is contingent on outside funding.
331100 Federal Grants 1,240,000 1,240,000
393426 From FY16 GO bonds 260,000 260,000
Receipts Total 1,500,000 1,500,000
441880 Trail Construction 1,500,000 1,500,000
Expense Total 1,500,000 1,500,000
Operating impact: This project will increase operating expenses due to the additional maintenance required for the new
bridge. Estimated additional operating costs are less than $10,000 per year.
496
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
4206 - Intra-City Bike Trails
Annual appropriation for the construction or repair of bike trails.
393150 Road Use Tax 68,110 68,110
393411 From FY13 GO Bonds 50,000 50,000
393412 From 2015 GO Bonds 50,000 50,000
393413 From FY14 GO Bonds 50,000 50,000
393426 From FY16 GO bonds 50,000 50,000
393427 From 2017 G O Bond 50,000 50,000
Receipts Total 68,110 50,000 50,000 50,000 50,000 50,000 318,110
441870 Parks Capital Acquisition/CIP 2,362 2,362
441880 Trail Construction 65,748 50,000 50,000 50,000 50,000 50,000 315,748
Expense Total 68,110 50,000 50,000 50,000 50,000 50,000 318,110
Operating impact: This project will increase operating expenses due to the additional maintenance required for the new
trail. Estimated additional operating costs are less than $10,000 per year.
4217 - Butler Bridge Pedestrian Trail
Construction of a separate pedestrian bridge on widened piers on the Butler Bridge, allowing
for separated pedestrian and bicycle travel. This project will be utilizing Federal STP grant funds.
334900 Other State Grants 440,000 440,000
336110 Johnson County 70,000 70,000
393419 From 10 GO Bonds 82,500 82,500
393420 From 11 GO Bonds 367,500 367,500
Receipts Total 450,000 510,000 960,000
441880 Trail Construction 905,590 54,000 959,590
Expense Total 905,590 54,000 959,590
Operating impact: This project will increase operating expenses due to the additional maintenance required for the new
trail. Estimated additional operating costs are less than $10,000 per year.
4219 - Scott Park Development & Trail (incl Court Hill Trail Ph. 3)
Development of Scott Park into a neighborhood/regional park, some excavation to
the detention basin, and the construction of a new trail to connect with other
trails in east Iowa City.
331100 Federal Grants 416,159 416,159
393290 From Stormwater 108,779 108,779
393411 From FY13 GO Bonds 363,841 363,841
Receipts Total 108,779 780,000 888,779
441880 Trail Construction 108,779 780,000 888,779
Expense Total 108,779 780,000 888,779
Operating impact: This project will increase operating expenses due to the additional maintenance required for the new
trail. Estimated additional operating costs are less than $10,000 per year.
497
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
4221 - Terry Trueblood Rec Area Trail Connection
Construct an extension of the Iowa River Corridor Trail from Napoleon Park to
Terry Trueblood Recreation Area.
334900 Other State Grants 180,000 180,000
363150 Copies/Computer Queries 525 525
393420 From 11 GO Bonds 94,000 94,000
Receipts Total 94,525 180,000 274,525
441880 Trail Construction 241,053 241,053
Expense Total 241,053 241,053
Operating impact: This project will increase operating expenses due to the additional maintenance required for the new
trail. Estimated additional operating costs are less than $10,000 per year.
4222 - Highway 1 Sidewalk/Trail-Riverside Drive to Sunset
Construct a 10 foot wide sidewalk along IA Hwy 1 between Riverside Drive (Old 218) and Sunset.
393410 From FY12 GO Bonds 170,279 829,721 1,000,000
393416 From 07 GO Bonds 120,000 120,000
Receipts Total 170,279 949,721 1,120,000
441880 Trail Construction 170,279 949,721 1,120,000
Expense Total 170,279 949,721 1,120,000
Operating impact: This project will increase operating expenses due to the additional maintenance required for the new
trail. Estimated additional operating costs are less than $10,000 per year.
4316 - Recreation Center Improvements
Rebuild east entrance to Robert A. Lee Center including accessible ramp,
railing, fencing, steps, and lighting. Also, enclose the pool balcony so it can
be used and enjoyed by center patrons.
393420 From 11 GO Bonds 46,195 160,000 206,195
Receipts Total 46,195 160,000 206,195
445100 Culture & Recreation Capital Acquis.46,195 160,000 206,195
Expense Total 46,195 160,000 206,195
Operating impact: The impact on operating costs from this project is negligible.
498
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
4320 - North Market Square Park Redevelopment
Work with the North side Neighborhood Association and Horace Mann School to
redevelop the park.
363150 Copies/Computer Queries 475 475
369200 Reimbursement of Damages 18,178 18,178
393418 From 09 GO Bonds 84,763 84,763
393420 From 11 GO Bonds 306,097 10,613 316,710
Receipts Total 409,513 10,613 420,126
434710 Roads 161 161
441870 Parks Capital Acquisition/CIP 409,352 10,613 419,965
Expense Total 409,513 10,613 420,126
Operating impact: The estimated impact on the operations of the City is negligible.
4321 - City Park Master Plan & Pool Upgrade
This project will bring City Park Pool into compliance with the Americans with
Disabilities Act by the removal of the wading pool and construction of a splash
pad. The project also includes an expansion of the lawn area surrounding the
pool to allow for more seating and picnic areas. In addition, we will conduct
Park Master Plan to ensure the long term stability of this park area and
amenities. The pool improvements are estimated at $575,000 and the park master
plan is estimated to cost $75,000.
393413 From FY14 GO Bonds 650,000 650,000
Receipts Total 650,000 650,000
445100 Culture & Recreation Capital Acquis.650,000 650,000
Expense Total 650,000 650,000
Operating impact: The replacement of the wading pool with a splash pad is expected to reduce the City's operating costs.
The estimated decrease in operating costs is less than $10,000 per year.
4322 - Willow Creek/Kiwanis Park Master Plan and Splash Pad
This project will have the Parks & Recreation Department develop a master plan
for these two parks and include the construction of a Splash Pad for the
residents on the west side of Iowa City.
393412 From 2015 GO Bonds 350,000 350,000
Receipts Total 350,000 350,000
441870 Parks Capital Acquisition/CIP 350,000 350,000
Expense Total 350,000 350,000
Operating impact: This project will increase operating costs due to the addition of a new splash pad. The increase in
operating costs is estimated to be approximately $10,000 per year.
499
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
4323 - Recreation Center Elevator Replacement
Replace the elevator car, hydraulics, and controls on the elevator at the Recreation Center.
393418 From 09 GO Bonds 45,131 45,131
393419 From 10 GO Bonds 77,303 77,303
393420 From 11 GO Bonds 1,092 5,462 6,554
Receipts Total 123,526 5,462 128,988
445100 Culture & Recreation Capital Acquis.123,526 5,462 128,988
Expense Total 123,526 5,462 128,988
Operating impact: This project will reduce maintenance costs due to the replacement of old and outdated equipment.
The estimated decrease in operating costs is less than $10,000 per year.
4324 - Mercer Pool Filter System Replacement
Replace the 20 year old filtration system at Mercer Pool.
336120 Iowa City Comm Schools 4,424 7,123 11,547
393418 From 09 GO Bonds 170,713 170,713
393420 From 11 GO Bonds 21,361 10,157 31,518
393910 Misc Transfers In 50,103 50,103
Receipts Total 246,601 17,280 263,881
441870 Parks Capital Acquisition/CIP 20,350 20,350
445100 Culture & Recreation Capital Acquis.226,252 17,280 243,532
Expense Total 246,602 17,280 263,882
Operating impact: This project will reduce maintenance costs due to the replacement of old and outdated equipment.
The estimated decrease in operating costs is less than $10,000 per year.
4328 - Library Public Space Remodeling
Implementation of consultants' recommendations to improve public use areas of
the library, including improved efficiency of public service desks, additional
self-service options, and a new teen space.
362100 Contrib & Donations 100,000 100,000 100,000
393140 General Fund CIP Funding 2,886 - 193,143
393411 From FY13 GO Bonds 100,000 100,000
393413 From FY14 GO Bonds 100,000 100,000
Receipts Total 2,886 200,000 200,000 493,143
442700 Library Capital Acquisition/CIP 2,886 200,000 200,000 402,886
Expense Total 2,886 200,000 200,000 402,886
Operating impact: The impact on operating costs from this project is negligible.
500
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
4329 - Recreation Center Phase 2 Improvements
393426 From FY16 GO bonds 225,000 225,000
Receipts Total 225,000 225,000
445100 Culture & Recreation Capital Acquisition 225,000 225,000
Expense Total 225,000 225,000
Operating impact: The impact on operating costs from this project is negligible.
4404 - Radio System Upgrade and Migration
Replacement of the Radio Communications System that was originally purchased in 1991.
336110 Johnson County 127,625 127,625
336130 Coralville 47,707 47,707
336190 Other Local Governments 35,900 35,900
393414 From 05 GO Bonds 100,000 100,000
393415 From 06 GO Bonds 100,000 100,000
393416 From 07 GO Bonds 46,717 54,040 100,757
393417 From 08 GO Bonds 600,000 600,000
393418 From 09 GO Bonds 100,000 100,000
393419 From 10 GO Bonds 300,000 300,000
Receipts Total 457,949 1,054,040 1,511,989
421700 Police Capital Acquisition/CIP 457,949 1,054,040 1,511,989
Expense Total 457,949 1,054,040 1,511,989
Operating impact: This project will reduce maintenance costs due to the replacement of old and outdated equipment.
The estimated decrease in operating costs is less than $10,000 per year.
4405 - Police Records & CA Dispatch
Replace current disparate software systems with a unified software package.
393417 From 08 GO Bonds 464,477 35,636 500,113
393418 From 09 GO Bonds 250,000 250,000
Receipts Total 464,477 285,636 750,113
421700 Police Capital Acquisition/CIP 464,477 285,636 750,113
Expense Total 464,477 285,636 750,113
Operating impact: The software will have maintenance costs associated with it that will increase the City operating costs.
These costs have been funded for several year, but should amount to approximately $50,000 per year.
501
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
4406 - Fire Apparatus
Vehicles scheduled for replacement within this plan are:
FY12 Spartan Engine $634,000
FY13 Scotty House $ 60,000
FY13 Pumper $634,000
FY16 Pumper(#355) $734,000
369100 Reimb of Expenses 134,355 134,355
392300 Sale of Equipment 360,000 360,000
393410 From FY12 GO Bonds 634,000 634,000
393411 From FY13 GO Bonds 694,000 694,000
393415 From 06 GO Bonds 1,624,000 1,624,000
393416 From 07 GO Bonds 447,156 447,156
393417 From 08 GO Bonds 848,102 848,102
393418 From 09 GO Bonds 509,000 509,000
393420 From 11 GO Bonds 293,905 293,905
393426 From FY16 GO bonds 734,000 734,000
Receipts Total 4,216,518 1,328,000 734,000 6,278,518
422800 Fire Capital Acquisition/CIP 4,216,518 1,328,000 734,000 6,278,518
Expense Total 4,216,518 1,328,000 734,000 6,278,518
Operating impact: The operating expenses for the City should decrease due to the replacement of older equipment
with newer equipment. The estimated decrease in operating expenses is less than $10,000.
4407 - Fire Station #4
This project will construct a new fire station located at the Dodge Street /
Scott Blvd intersection and the purchase of a ladder truck and pumper truck.
334910 I-JOBS 1,585,899 100,000 1,685,899
369100 Reimb of Expenses 19,700 19,700
393140 General Fund CIP Funding 882,222 100,000 982,222
393412 From 2015 GO Bonds 250,711 250,711
393414 From 05 GO Bonds 200,000 200,000
393419 From 10 GO Bonds 700,000 700,000
393420 From 11 GO Bonds 1,278,000 1,278,000
Receipts Total 4,916,532 200,000 5,116,532
422800 Fire Capital Acquisition/CIP 4,954,557 200,000 5,154,557
Expense Total 4,954,557 200,000 5,154,557
Operating impact: This station will increase personnel and operating costs by approximately $1.2 million per year. This
costs will be offset by an increase in the utility tax excise tax of approximately $500,000 per year for a net increase
in operating costs of $700,000 per year.
502
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
4411 - Fire SCBA/Air System Replacement
Replacing aging Self Contained Breathing Apparatus (SCBA)and air cylinders in
FY14.
393413 From FY14 GO Bonds 550,000 550,000
Receipts Total 550,000 550,000
422800 Fire Capital Acquisition/CIP 550,000 550,000
Expense Total 550,000 550,000
Operating impact: The estimated impact on the City's operating budget is negligible.
4422 - Animal Shelter Repl PW 3039
This project will relocate the Animal Shelter to a site outside the flood plain.
Federal Emergency Management Agency (FEMA) will fund a building of equivalent
size to the existing building. Additional space and features will be funded locally.
331200 FEMA Reimbursements 1,274,537 1,274,537
334810 State Disaster Assistance 141,615 141,615
362100 Contrib & Donations 119,902 490,000 609,902
392600 Insurance Recoveries 65,741 65,741
393410 From FY12 GO Bonds 700,000 700,000
393910 Misc Transfers In 295,027 295,027
Receipts Total 480,670 700,000 1,906,152 3,086,822
423400 Animal Control Capital Acquisition 97,501 1,083,169 1,906,152 3,086,822
Expense Total 97,501 1,083,169 1,906,152 3,086,822
Operating impact: The cost to operate a new, larger facility should increase, however that may be minimized
depending on the energy efficiency of the new facility. The City currently has significant operating expenditures
due to the use of a temporary facility. The overall impact on the operating budget is difficult to estimate, but
is expected to be an increase of less than $10,000 per year.
4423 - PD 09 JAG Firearms Range & Tactical Equipment
331100 Federal Grants 60,597 60,597
381100 Interest on Investments 869 869
Receipts Total 61,466 61,466
421700 Police Capital Acquisition/CIP 61,338 61,338
Expense Total 61,338 61,338
Operating impact: The estimated impact on the City's operating budget is negligible.
503
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
4424 - PD ARRA JAG Equipment, Software, Vehicle, OT, Supplies
331100 Federal Grants 299,441 299,441
381100 Interest on Investments 2,047 2,047
Receipts Total 301,488 301,488
421700 Police Capital Acquisition/CIP 277,813 37,489 315,302
Expense Total 277,813 37,489 315,302
Operating impact: The estimated impact on the City's operating budget is negligible.
4427 - Fire Station #1 Kitchen Remodel &Admin Office Upgrade
393410 From FY12 GO Bonds 8,510 121,395 129,905
Receipts Total 8,510 121,395 129,905
422800 Fire Capital Acquisition/CIP 8,510 121,395 129,905
Expense Total 8,510 121,395 129,905
Operating impact: The estimated impact on the City's operating budget is negligible.
4428 - Police Crime Lab
331100 Federal Grants 27,525 27,525
393410 From FY12 GO Bonds 6,375 76,225 82,600
Receipts Total 6,375 103,750 110,125
421700 Police Capital Acquisition/CIP 6,375 103,750 110,125
Expense Total 6,375 103,750 110,125
Operating impact: The estimated impact on the City's operating budget is negligible.
4429 - Police Station Master Remodeling
393410 From FY12 GO Bonds 5,694 192,756 198,450
Receipts Total 5,694 192,756 198,450
421700 Police Capital Acquisition/CIP 5,694 192,756 198,450
Expense Total 5,694 192,756 198,450
Operating impact: The estimated impact on the City's operating budget is negligible.
4430 - Police Break room/Restroom Remodel
393410 From FY12 GO Bonds 4,270 54,980 59,250
Receipts Total 4,270 54,980 59,250
421700 Police Capital Acquisition/CIP 4,270 54,980 59,250
Expense Total 4,270 54,980 59,250
Operating impact: The estimated impact on the City's operating budget is negligible.
504
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
4432 - Fire Station #3 Kitchen Remodel
Replace existing aging kitchen and appliances.
393411 From FY13 GO Bonds 35,000 35,000
Receipts Total 35,000 35,000
422800 Fire Capital Acquisition/CIP 35,000 35,000
Expense Total 35,000 35,000
Operating impact: The estimated impact on the City's operating budget is negligible.
4512 - 420th Street Industrial Park
This project will construct the infrastructure and site grading for the
industrial park on 420th Street.
334900 Other State Grants 1,056,200 1,056,200
363150 Copies/Computer Queries 2,775 2,775
382100 Land Rental 9,032 9,032
393140 General Fund CIP Funding 3,482,375 528,100 4,010,475
393220 From Wastewater Operations 314,814 606,414 921,228
Receipts Total 3,808,996 2,190,714 5,999,710
434710 Roads 3,708,737 401,397 4,110,134
458000 Community & Econ Dvlp CIP 100,258 1,056,200 1,156,458
520300 Sewer Systems 606,414 606,414
Expense Total 3,808,995 2,064,011 5,873,006
Operating impact: This project adds maintenance costs to the City due to the addition of infrastructure and property.
The area has potential to generate additional property tax revenue. The estimated increase in operating costs is less
than $10,000 per year.
4513 - Riverfront Crossings Redevelopment
The priority for FY14 is to begin the master plan of the riverfront park and
trail, including bank stabilization. The planning will be done concurrently with
the Burlington Street Dam study.
334900 Other State Grants 42,299 42,299
393170 Transfers from TIF Districts 143,407 143,407
393410 From FY12 GO Bonds 200,000 200,000
393411 From FY13 GO Bonds 200,000 200,000
393412 From 2015 GO Bonds 200,000 200,000
393413 From FY14 GO Bonds 200,000 200,000
393420 From 11 GO Bonds 86,927 113,073 200,000
393426 From FY16 GO bonds 200,000 200,000
Receipts Total 129,226 513,073 343,407 200,000 200,000 1,385,706
458000 Community & Econ Dvlp CIP 107,027 535,272 200,000 200,000 200,000 1,242,299
Expense Total 107,027 535,272 200,000 200,000 200,000 1,242,299
Operating impact: This project is to re-develop an aging part of the City which could lower infrastructure costs and
raise property tax revenues. The estimated increase in revenues and decrease in expenditures is less than $10,000
per year combined at this time.
505
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
4514 - Towncrest Redevelopment
Begin public elements of the Towncrest Redevelopment Plan. Budget for FY13
includes the MDK project$950k=($625k-GeneralFund;$325k-FY12 GO Bonds).
Budget for FY14 includes the 3 Diamond Project $675k=($100k-FY13 GO
Bonds;$200k-FY14 GO Bonds; and $375k-FY14 GO Bonds).
393140 General Fund CIP Funding 625,000 625,000
393170 Transfers from TIF Districts 93,370 93,370
393410 From FY12 GO Bonds 400,000 400,000
393411 From FY13 GO Bonds 200,000 200,000
393412 From 2015 GO Bonds 200,000 200,000
393413 From FY14 GO Bonds 575,000 575,000
393420 From 11 GO Bonds 180,556 219,443 399,999
393426 From FY16 GO bonds 200,000 200,000
Receipts Total 180,556 1,444,443 668,370 200,000 200,000 2,693,369
458000 Community & Econ Dvlp CIP 180,556 1,444,443 668,370 200,000 200,000 2,693,369
Expense Total 180,556 1,444,443 668,370 200,000 200,000 2,693,369
Operating impact: This project is to re-develop an aging part of the City which could lower infrastructure costs and
raise property tax revenues. The estimated increase in revenues and decrease in expenditures is less than $10,000
per year combined at this time.
4609 - Burlington St Dam
This study will examine the modification of the Burlington Street Dam to address public safety concerns,
improve riverbank stability, improve fish habitat, and create recreation opportunities.
331100 Federal Grants 60,000 60,000
334900 Other State Grants 152,000 99,000 251,000
393140 General Fund CIP Funding 39,000 49,000 88,000
Receipts Total 251,000 148,000 399,000
458000 Community & Econ Dvlp CIP 251,000 148,000 399,000
Expense Total 251,000 148,000 399,000
Operating impact: The operating impact of this project is negligible.
506
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
4704 - City Hall-Other Projects
Annual appropriation for improvements to City Hall.
393410 From FY12 GO Bonds 141,300 141,300
393411 From FY13 GO Bonds 116,400 116,400
393412 From 2015 GO Bonds 164,040 164,040
393413 From FY14 GO Bonds 244,165 244,165
393416 From 07 GO Bonds 125,001 125,001
393417 From 08 GO Bonds 8,437 41,563 50,000
393418 From 09 GO Bonds 12,443 37,557 50,000
393419 From 10 GO Bonds 50,000 50,000
393420 From 11 GO Bonds 50,000 50,000
393426 From FY16 GO bonds 50,000 50,000
393427 From 2017 G O Bond 50,000 50,000
Receipts Total 145,881 436,820 244,165 164,040 50,000 50,000 1,090,906
419200 General Government Capital Acquis.257,608 436,820 244,165 164,040 50,000 50,000 1,202,633
Expense Total 257,608 436,820 244,165 164,040 50,000 50,000 1,202,633
Operating impact: These improvements to City Hall could potentially save the City utility expenses and maintenance
costs. The estimated decrease in operating costs is less than $10,000 per year.
4712 - ERP Software-Finances and HR/Payroll
Implement new payroll and human resources software.
369100 Reimb of Expenses 20,000 20,000
393416 From 07 GO Bonds 391,986 391,986
393417 From 08 GO Bonds 404,104 112,609 516,713
Receipts Total 424,104 504,595 928,699
419200 General Government Capital Acquis.424,104 579,787 93,425 96,727 102,041 1,296,084
Expense Total 424,104 579,787 93,425 96,727 102,041 1,296,084
Operating impact: The software could add numerous efficiencies to the City's operations, but will also add software
maintenance expenditures. The estimated increase to the City's operating budget is $50,000 per year.
4714 - Remodel City Hall Lobby and Revenue
Remodel City Hall lobby for cashiering function and remodel Revenue.
393418 From 09 GO Bonds 210,000 210,000
Receipts Total 210,000 210,000
419200 General Government Capital Acquis.210,000 210,000
Expense Total 210,000 210,000
Operating impact: This project is not expected to have a major operating impact, however could potentially achieve
savings from staff consolidation or energy efficiencies. The estimated savings is unknown.
507
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
4716 - Geographic Information System Software
Procure and install a geographical information system that would provide an
interactive referenced database for City facilities from infrastructure record
to permitting, with crime and accident data also included. Annual operating
expenses for this system will be in the range of $150,000 to $200,000
393412 From 2015 GO Bonds 650,000 650,000
Receipts Total 650,000 650,000
419200 General Government Capital Acquis.650,000 650,000
Expense Total 650,000 650,000
Operating impact: This project will increase the City's operating costs due to maintaining the software and hardware
systems. The estimated increase to the operating budget is greater than $40,000 per year.
4718 - City Hall Camera Upgrade
Project would upgrade the surveillance cameras in and around City Hall and parking lot.
Cameras would be Internet Protocol (IP) based to allow for viewing via web portal.
393190 Misc Other Operating Transfers 6,072 6,072
393230 From Parking Operations 45,484 45,484
393240 From Airport Operations 4,620 4,620
393260 From Landfill Operations 8,836 8,836
393410 From FY12 GO Bonds 20,025 54,975 75,000
Receipts Total 20,025 119,987 140,012
419200 General Government Capital Acquis.20,025 54,975 75,000
510800 Parking Capital Acquisition/CIP 45,484 45,484
517200 Mass Transit Operations 6,072 6,072
550900 Landfill Capital Acquisition/CIP 8,836 8,836
560100 Airport Operations 4,620 4,620
Expense Total 20,025 119,987 140,012
Operating impact: The project will increase operating costs due to the additional equipment to maintain.
The estimated increase in operating costs is less than $10,000 per year.
4719 - Projectdox Quickstart
Phase I web-based plan/document workflow system that allows
citizens/architects/developers to initiate and complete plan
(building, site, legal docs,etc) submission, reviews, and approval. Phase II
includes Public Works, Planning, City Clerk, and Fire Departments.
393411 From FY13 GO Bonds 306,000 306,000
Receipts Total 306,000 306,000
419200 General Government Capital Acquis.191,000 115,000 306,000
Expense Total 191,000 115,000 306,000
Operating impact: The project will increase operating costs due to the additional equipment to maintain.
The estimated increase in operating costs is less than $10,000 per year.
508
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
4911 - 2013 GO Construction Funds
391100 Bond Sales 9,400,000 9,400,000
Receipts Total 9,400,000 9,400,000
471100 GO Debt Service Administration 242,819 242,819
Expense Total 242,819 242,819
Operating impact: This bond issue will increase the administrative expenses for the City. The estimated increase
in operating costs is negligible.
4913 - 2014 GO Construction Funds
391100 Bond Sales 9,000,000 9,000,000
Receipts Total 9,000,000 9,000,000
471100 GO Debt Service Administration 183,229 183,229
Expense Total 183,229 183,229
Operating impact: This bond issue will increase the administrative expenses for the City. The estimated increase
in operating costs is negligible.
4914 - 2015 GO Construction Funds
391100 Bond Sales 11,100,000 11,100,000
Receipts Total 11,100,000 11,100,000
471100 GO Debt Service Administration 224,360 224,360
Expense Total 224,360 224,360
Operating impact: This bond issue will increase the administrative expenses for the City. The estimated increase
in operating costs is negligible.
4916 - FY16 GO Construction proceeds.
391100 Bond Sales 9,600,000 9,600,000
Receipts Total 9,600,000 9,600,000
471100 GO Debt Service Administration 269,740 269,740
Expense Total 269,740 269,740
Operating impact: This bond issue will increase the administrative expenses for the City. The estimated increase
in operating costs is negligible.
4918 - 2012D TIF Revenue Bonds Central Park LLC
391100 Bond Sales 2,700,000 2,700,000
Receipts Total 2,700,000 2,700,000
457221 Moen WF Central Park LLC 2,630,000 2,630,000
Expense Total 2,630,000 2,630,000
Operating impact: This bond issue will increase the administrative expenses for the City. The estimated increase
in operating costs is negligible.
509
Prior Years
2013
Revised
2014
Budget
2015
Projection
2016
Projection
2017
Projection Total
City of Iowa City
Capital Improvement Projects
Project Summary by Name
4949 - Special Assessments
391100 Bond Sales 181,000 181,000 362,000
Receipts Total 181,000 181,000 362,000
Operating impact: This bond issue will increase the administrative expenses for the City. The estimated increase
in operating costs is negligible.
Report Receipts Total 65,913,576 136,974,900 63,837,555 56,923,372 24,479,200 27,842,600 376,016,460
Report Expense Total 64,839,778 130,065,958 48,383,101 34,650,478 15,596,232 27,842,600 321,378,147
510
City of Iowa City
Capital Improvements Program
Unfunded Projects
Project Name Description Unfunded Amt
FY14
1 - Bridges
1 BURLINGTON ST BRIDGE-
SOUTH
The south bridge is having a problem with delaminating
concrete on the bottom side of the arches.
$1,236,000
2 F STREET BRIDGE This project involves the removal and replacement of the
existing corrugated metal arch bridge with a larger bridge.
$773,000
3 FOURTH AVENUE BRIDGE This project will replace the bridge over the South Branch
of Ralston Creek at Fourth Avenue and will include
sidewalks. Possibility of approximately $75,000 state
funding.
$773,000
4 PRENTISS ST. BRIDGE This project involves the removal and replacement of the
existing triple corrugated metal pipe culvert with a bridge.
$927,000
5 SECOND AVENUE BRIDGE This project will replace the bridge over Ralston Creek at
Second Avenue and will include sidewalks.
$773,000
6 SIXTH AVENUE BRIDGE This project involves the removal and replacement of the
existing twin box culvert with a larger bridge.
$773,000
7 THIRD AVENUE BRIDGE This project will replace the bridge over the South Branch
of Ralston Creek at Third Avenue.
$773,000
2 - Streets
8 BENTON STREET -
ORCHARD TO OAKNOLL
This is a capacity related improvement identified by the
Arterial Street Plan.
$5,150,000
9 DODGE ST - GOVERNOR
TO BOWERY
Street reconstruction and storm sewer improvements.$10,712,000
10 DUBUQUE RD PAVING -
BRISTOL TO DODGE
Reconstruct and upgrade to urban cross sections.$1,339,000
11 EMERALD STREET
DIAMOND GRINDING
This project will diamond grind all of Emerald Street to
remove the slab warping that interferes with the use of this
street by fire trucks.
$212,000
12 FOSTER RD- DUBUQUE TO
PRAIRIE DU CHIEN
This project will pave this portion of Foster Road and
extend the sanitary sewer.
$2,472,000
13 GILBERT / US 6
INTERSECTION LEFT TURN
LANES
Reconstruct the intersection of Gilbert & US 6 to include
dual left turn lanes on Gilbert St.
$4,840,000
14 GILBERT ST IAIS
UNDERPASS
This project relocates the sidewalks of the Gilbert St.
underpass at the IAIS Railroad. The sidewalks are moved
further from the street and existing erosion problems are
addressed.
$327,000
511
City of Iowa City
Capital Improvements Program
Unfunded Projects
15 OLD HWY 218
STREETSCAPE
Streetscape improvements on Old Hwy 218 entrance -
Sturgis Ferry Park to US Hwy 6. This project includes
landscaping, lighting and sidewalk improvements. The
project should be coordinated with Sturgis Ferry Park
upgrade and /or Riverside Drive Redevelopment project.
$812,000
16 HIGHWAY 965 EXTENSION This project will be initial phase of constructing Hwy 965
extended from the south side of Hwy 218 to Melrose
Avenue to arterial standards.
$9,167,000
17 LAURA DRIVE
RECONSTRUCTION
This project would reconstruct Laura Drive between Foster
Rd. and Forest View Trailer Court.
$1,236,000
18 MCCOLLISTER - GILBERT
ST TO SCOTT BLVD
Extend proposed McCollister Boulevard from Gilbert Street
to Scott Boulevard.
$12,463,000
19 MELROSE-WEST-218/CITY
LIMITS
Reconstruct and improve street to urban design standards.$3,914,000
20 MORMON TREK - ROHRET
RD INTERSECTION
This project will install left turn lanes on Mormon Trek Blve
at the Rohret Road intersection. The necessary
modification to the traffic signals will be made.
$500,000
21 MORMON TREK -BENTON
STREET TO CAMERON
WAY
This project will install continuous two way left turn lane
from Benton Street to Cameron Way. This project will
include reconstruction of the pavement, box culvert, and
traffic signal modifications.
$2,700,000
22 MYRTLE/ RIVERSIDE
INTERSECTION
Signalization of intersection based on warrants. The
project will also include paving improvements. (Part of
Riverfront Crossings - West(Riverside Drive) URA).
$900,000
23 NORMANDY/MANOR
INTERSECTION ELEVATION
Raising this intersection should provide reliable access to
the residents during floods. This project is contingent on
outside funding
$1,100,000
24 NORTH GILBERT ST
PAVING
This project will reconstruct the 900 block of North Gilbert
Street to improve the pavement form a chip seal to
concrete pavement with curbs, gutters, and sidewalks.
$743,000
25 OAKDALE BLVD This project would construct an extension north across I-80
to a new intersection with Iowa Hwy 1.
$15,000,000
26 OAKDALE BLVD-HWY 1 TO
PRAIRIE DU CHIEN RD
This project would construct Oakdale Blvd from Hwy 1,
west to Prairie Du Chien Road.
$8,240,000
27 PENINSULA SECONDARY
ACCESS ROAD
This project will establish a more reliable access to the
Peninsula neighborhood by either elevating Foster Rd from
Laura Dr to No Name road by creating a secondary access
to the area. This project will not be necessary if the Taft
Speedway Levee Project is constructed.
$3,183,000
512
City of Iowa City
Capital Improvements Program
Unfunded Projects
28 RIVERSIDE DRIVE
STREETSCAPE
Streetscape improvements on Riverside Drive between
Myrtle Avenue and US Hwy 6. Project includes
consolidation of driveways, undergrounding of utilities,
installing sidewalks and landscaping. (Part of Riverfront
Crossings - West(Riverside Drive) URA).
$2,320,000
29 ROHRET RD
IMPROVEMENTS-
LAKESHORE TO LIMITS
Project will reconstruct Rohret Rd to urban standards.$1,813,000
30 S GILBERT ST
IMPROVEMENTS
Reconstruction from Benton Street to Stevens Drive. This
project does not include improvements to the Gilbert St. /
Highway 6 intersection. (Part of the Riverfront Crossings
amendment to City-University URA).
$4,326,000
31 SOUTH ARTERIAL AND
BRIDGE, US218 TO
GILBERT STREET
Construction of a south arterial street and bridge over the
Iowa River, connecting from Old Hwy 218/US 218
interchange on the west side of the Iowa River to Gilbert
Street/Sycamore 'L' intersection .
$15,987,000
32 SYCAMORE-CITY LIMITS
TO 'L'
Reconstruct Sycamore to arterial standards from City limits
to the Sycamore L. Storm sewer, sidewalk improvements
and bike lanes are included.
$2,472,000
33 SYCAMORE-HWY 6 TO
DEFOREST
This project involves additional lanes to improve capacity.$1,236,000
34 TAFT AVENUE Herbert Hoover Hwy to 420th Street.$17,399,000
3 - Transportation Services
35 ROCK ISLAND RAILROAD
DEPOT RESTORATION
Preparation of Old Rock Island Railroad Depot for Amtrak
service, including platform construction, lighting, utilities,
passenger informations display, ticketing kiosks, canopy,
warming shelter, signage, parking, and accessibility
improvements. (Part of the Riverfront Crossings
amendment to City-University URA).
$5,381,000
4 - Ped & Bike Trails
36 CITY PARK TRAIL
IMPROVEMENTS
This project calls for the replacement of the old section of
trail in the southeast portion of the park and relocating it
closer to the river. Another part of the project is to expand
the trail system by constructing a new section of trail near
the bottom of the wooded hill south of the Boys' Baseball
fields.
$319,000
37 CITY PARK TRAIL LIGHTING Install pedestrian lighting on the trail system in City Park.$254,000
38 HICKORY HILL PARK TRAIL
REDESIGN &
DEVELOPMENT
This project realigns the existing trail system into a more
conducive and eco-friendly configuration while also
redesigning the bridges to withstand flash flooding and
water erosion in bothe the North and South parts of the
Park
$1,000,000
513
City of Iowa City
Capital Improvements Program
Unfunded Projects
39 HWY 1 SIDEWALK / TRAIL Construct a 10 foot wide sidewalk along IA Hwy 1 between
Sunset Street and Mormon Trek Boulevard.
$678,000
40 HWY 6 TRAIL -
BROADWAY/SYCAMORE
Extend existing trail along Hwy 6 between Broadway to
Sycamore Streets.
$2,588,000
41 HWY 6 TRAIL - SYCAMORE
TO LAKESIDE
Extend existing trail along Hwy 6 between Sycamore Street
and Lakeside Drive.
$1,855,000
42 IA RIVER TRAIL - BENTON
ST/HWY 6
Relocate a portion of Iowa River Corridor Trail between
Benton Street and Clinton Street , approximately 1,500
feet. Project would relocate this portion of the trail from a
high truck traffic location in front of City Carton , to along
the river in back of City Carton. (Part of the Riverfront
Crossings amendment to City-University URA).
$129,000
43 IA RIVER TRAIL-
BENTON/STURGIS
Continue the River Trail project from Benton St., along the
west bank, through Sturgis Ferry Park, and construct a
pedestrian/bicycle bridge over the Iowa River to connect
with the existing trail on the east bank, near Napoleon
Park. (Part of Riverfront Crossings - West(Riverside Drive)
URA).
$2,320,000
44 IRC-ELKS PROPERTY Construction of a trail along the Iowa River Corridor (IRC)
on the south side of the Elks property.
$927,000
45 LINN ST PED
IMPROVEMENTS
Installation of pedestrian and streetscape improvements in
walkway next to Van Allen Hall between Iowa Avenue and
Jefferson Street.
$392,000
46 N DISTRICT NATURE TRAIL Construct a trail along Williams pipeline easement from
Bristol Drive to Dubuque Street.
$348,000
47 SAND LAKE TRAIL (Behind
Hills Bank)
Develop a walking/biking trail around Sand Lake (behind
Hills Bank) to tie in with existing Iowa River Trail and the
Highway 6 Trail.
$464,000
48 SHIMEK SCHOOL / FOSTR
RD EXT TRAIL
Construct a trail north of Shimek School to future Foster
Road.
$80,000
49 WILLOW CREEK TRAIL -
PHASE III
Construct a trail from Willow Creek Drive, under Highway
One, around perimeter of airport, to connect with Iowa
River Corridor (IRC) Trail.
$870,000
50 WILLOW CREEK TRAIL-
WEST
Connect Willow Creek Trail from its current west terminus
via a tunnel under Highway 218, to connect with the trail in
Hunters Run Park and further west.
$2,814,000
5 - Wastewater
51 NORTH BRANCH DAM
TRUNK SEWER
This project extends easterly along Ralston Creek from the
North Branch Dam to Scott Boulevard.
$3,860,000
514
City of Iowa City
Capital Improvements Program
Unfunded Projects
52 NORTHEAST TRUNK
SEWER
Reconstruction of an under-sized sewer through the
northeast neighborhoods.
$5,221,000
53 NORTH WASTEWATER
PLANT DECOMMISSIONING
Demolish and remove the NWWTP facility and prepare site
for parkland or redevelopment. This project will preserve
the Admin and Filter buildings and prepare them for
repurposing. All other structures will be removed to 2 feet
below grade. (Part of the Riverfront Crossings amendment
to City-University URA).
$6,000,000
54 ROHRET SOUTH SEWER This project would extend the 30" sanitary sewer along
Abbey Lane from Burry Drive to the west side of Highway
218. This project will allow development within the
watershed of Highway 218.
$1,160,000
55 SCOTT BLVD TRUNK
SEWER - IAIS/WINDSOR
RIDGE
This project will extend the Scott Boulevard Trunk Sewer
from the north side of the Iowa Interstate Railroad at the
Scott Six Industrial Park to the lift station currently serving
the Windsor Ridge Subdivision.
$1,391,000
6 - Water
56 TAFT/COURT GROUND
STORAGE RESERVOIR
Construction of a one million gallon buried potable water
storage reservoir including pumping facilities. Land
acquisition is complete.
$1,545,000
7 - Stormwater
57 CARSON LAKE REGIONAL
STORMWATR
Construction of a regional storm water management facility
on the middle branch of Willow Creek immediately west of
Highway 218. This facility will serve development west of
Highway 218 and south of Rohret Road. Rohret South
Sewer project is a prerequisite.
$1,160,000
58 IOWA AVENUE CULVERT
REPAIRS
This project will repair a box culvert that carries Ralston
Creek under Iowa Avenue.
$348,000
59 N BRANCH BASIN
EXCAVATION
Aerial mapping done for the update to the flood plain maps
revealed that sedimentation has consumed a portion of the
capacity of the facility. This basin is located in Hickory Hill
Park.
$135,000
60 NO NAME ROAD STORM
SEWER
This project will construct a storm sewer to intercept runoff
that enters the northwest corner of the Idyllwild
development and route it along the west edge of the
subdivision to the Iowa River. Low flows will continue along
the existing storm sewer route to keep a fresh water supply
to the ponds within Idyllwild.
$450,000
61 OLYMPIC COURT
STORMWATER
Stormsewer retrofit to relieve localized flooding from
stormwater runoff.
$464,000
62 SUNSET ST STORM
SEWER
The area just north and south of Kineton Green, east of
Sunset, has experienced back yard flooding and drainage
problems.
$440,000
515
City of Iowa City
Capital Improvements Program
Unfunded Projects
8 - Parks & Recreation
63 OUTDOOR ICE RINK /
SKATE PARK
Construct outdoor ice rink suitable for figure skating or
hockey. During warm weather rink could be used as skate
park. (Part of the Riverfront Crossings amendment to City-
University URA).
$1,591,000
64 PARK SHELTER
IMPROVEMENTS
Replace Creekside and Happy Hollow Shelter/Restroom
buildings.
$185,000
65 REC CENTER EXPANSION Expand the Robert A. Lee Community Recreation Center;
likely expansion would be to the east over the existing
parking lot which would allow for an expanded gymnasium
as well as additional space for racquetball, arts and crafts,
community meetings and other activities.
$5,797,000
66 RECREATION / AQUATIC
CENTER
As recommended in the Parks and Recreation Master
Plan, construct a major new Recreation & Aquatic Center,
probably in the western part of Iowa City.
$16,000,000
67 REDEVELOP CREEKSIDE
PARK
Renovate Creekside Park as recommended in the Parks &
Receation Master Plan.
$328,000
68 SCANLON ELEVATED
RUNNING/WALKING TRACK
Construct an elevated running/walking track in the Scanlon
Gym facility.
$933,000
69 SOCCER PARK POND Construct a pond at Kickers Soccer Park to accommodate
a field irrigation system.
$358,000
70 WATERWORKS PARK
HOSPICE MEMORIAL
Develop a parklike Hospice Memorial area in Waterworks
Prairie Park for passive enjoyment/contemplation.
$115,000
71 WEST SIDE PARK Acquire and develop land for a major new park in the west
part of the city, as recommended in the Parks & Recreation
Master Plan.
$1,804,000
9 - Other Projects
72 BURLINGTON STREET
MEDIAN
Construct the Burlington Street median from Gilbert Street
to Madison Street. Project includes relocation of water and
sewer utilities. This project will require a traffic signal
preemption system. (Part of the Riverfront Crossings
amendment to City-University URA).
$1,973,000
73 CEMETERY MAUSOLEUM Construction of a mausoleum.$405,000
74 CHAUNCEY SWAN
FOUNTAIN
This project involves the reuse of components of the old
City plaza fountain.
$129,000
75 POLICE EVIDENCE
STORAGE FACILITY
Construction of a permanent evidence storage facility.$929,000
76 FIBER OPTIC SYSTEM This project connects outlying City buildings onto the fiber
optic backbone, greatly increasing data transmission
capacity.
$405,000
516
City of Iowa City
Capital Improvements Program
Unfunded Projects
77 FIRE STATION #1
RELOCATION
Relocate and expand / modernize Central Fire Station #1.$11,593,000
78 FIRE STATION #5 Construction of Fire Station #5 in the South Planning
District.
$2,898,000
79 FIRE STATION #6 Construction of Fire Station #6 in the Southwest Planning
District.
$2,898,000
80 FIRE TRAINING FACILITY This project will construct a state of the art fire training
facility to address all aspects of emergency service delivery
including fire suppression, emergency medical services,
hazardous material releases and rescue. The facility will
be used for new recruits, continuing education for
firefighters, and shared with the Johnson County Mutual
Aid Association. (Part of the Riverfront Crossings
amendment to City-University URA).
$1,031,000
81 FLOOD BUYOUTS This project will provide funds for the purchase of houses in
designated flood hazard buyout areas after FEMA and
CDBG buyout programs have ended.
$530,000
82 IOWA RIVER BANK
STABILIZATION PROJECT
This project will stabilze the Iowa River banks at a number
of locations throughout the city that have experienced
significant erosion after the 2008 Flood. (Part of the
Riverfront Crossings amendment to City-University URA.)
$2,122,000
83 EQUIPMENT
MAINTENANCE FACILITY
Construction of new Equipment Maintenance Facility at the
So. Gilbert St. Public Works site, replacing the existing
facility at Riverside Dr. (Part of the Riverfront Crossings
amendment to City-University URA).
$9,454,000
84 STREETS AND WATER
DISTRIBUTION FACILITY
Construct new building at the So. Gilbert St. Public Works
site to accommodate the Streets, Traffic Engineering,
Refuse, and Water Distribution Divisions.
$6,869,000
85 RIVERSIDE DRIVE
REDEVELOPMENT
This project includes methane abatement, excavation, and
fill at the 7 acre site owned by the City at Riverside Dr. and
Hwy 6. This site preparation would allow for marketing of
this property for commercial development. (Part of
Riverfront Crossings - West(Riverside Drive) URA).
$2,527,000
86 SUMMIT ST. HISTORIC
PLAN
Streetscape and intersection elements through Summit
Street Historic District.
$302,000
87 TRAFFIC SIGNAL PRE-
EMPTION SYSTEM
This project will install a city-wide Geographic Information
System based traffic signal pre-emption system for
emergency vehicles. This system is necessary when the
Burlington St Median Project is constructed between
Madison St and Gilbert St.
$1,221,000
GRAND TOTAL - ALL PROJECTS:251,581,000$
517
518
STATISTICS
Performance Measures
Police Department
Fire Department
Library
Senior Center
Wastewater Treatment
Water
Airport Operations
General Information
Economic Overview
Assessed Property Valuations
Property Tax Levies
FY2012 Revenue Comparisons:
General Fund Revenues
Property Tax
Hotel/Motel Tax
Local Option Sales Tax
Business Type Revenue
Utility Rates
F
Y
2
0
1
4
2013 Iowa City Police Department Statistics
REVENUE AND EXPENDITURE TRENDS
*2013 figures are budgeted amounts
General Fund Police Department Revenue
Fiscal
Year 2008 2009 2010 2011 2012 2013* Notes
Property
Tax $9,131,956 $8,972,054 $9,410,816 $9,335,841 $10,243,558 $11,379,950
Other City
Taxes $343,866 $357,354 $316,635 $528,240 $386,601 $354,125
47.5% of
Hotel/Motel Tax
receipts
Licenses
& Permits $26,931 $22,658 $22,661 $23,403 $25,348 $23,403 Includes Animal
licensing fees
Intergov't $393,390 $372,398 $534,570 $405,050 $426,637 $322,596
Includes Fed/State
grants and local
Animal Services
agreements
Charges
for
Services
$91,564 $76,394 $147,618 $121,876 $153,398 $131,796
Misc
Revenue $213,637 $217,324 $91,959 $113,478 $107,255 $110,690
Predominantly
reimbursement of
expenses
Other
Financing
Sources
$37,761 $50,376 $49,484 $60,398 $45,933 $37,200
Predominantly from
the sale of Police
automobiles
Total
Revenue $10,239,106 $10,068,557 $10,573,744 $10,588,285 $11,388,728 $12,359,760
Why We Exist: The mission of the Iowa City Police Department is to protect the rights of all
persons within its jurisdiction to be free from crime, to be secure in their possessions, and to
live in peace. By pursuing the goals of education, prevention and enforcement, it is the
primary objective of the Iowa City Police Department to pursue the ideal of a community free
from crime and disorder in a fair, responsive, collaborative and professional manner.
521
General Fund Police Department Expenditures
Fiscal
Year 2008 2009 2010 2011 2012 2013* Notes
Personnel $8,698,053 $8,643,733 $9,247,505 $9,143,667 $9,991,990 $10,462,705 Fiscal year 2012
had 27 pay periods;
this happens once
every eleven years Services $936,308 $922,553 $906,722 $926,167 $891,034 $1,162,906
Supplies $197,826 $186,068 $192,001 $256,621 $209,132 $355,788
Capital
Outlay $406,917 $316,203 $227,516 $237,764 $296,572 $378,361
Other
Financial
Uses
$24,066
Capital project
funding using
forfeiture dollars
Total
Expense $10,239,106 $10,068,557 $10,573,744 $10,588,285 $11,388,728 $12,359,760
General Police Data Discrepancies
Performing a comparative analysis between local jurisdictions is an imperfect process. Data are
influenced by differences in definitions, reporting, and collection measures. It must be noted
that it is important to focus on the trends in the data between communities rather than any one
specific data point. While measures have been taken to universalize and standardize the data,
the trend in the data is the most valuable information provided.
ICMA Performance Measures & Metro Coalition Comparisons
The data presented below represent the raw data collected by the Iowa City Police Department
and information gathered from the Iowa Department of Public Safety. Data synthesis was
based on the International City/County Management Association (ICMA) performance
measurement structure. The Iowa City data have been benchmarked against the 2011 ICMA
Performance Data. Specifically, the analysis and benchmarks are for communities with
populations between 25k and 100k. Metro Coalition comparisons use 2009 and 2010 data.
ICMA comparisons use the UCR system; Metro Coalition comparisons use both the UCR and
IBR formats. Both reporting systems are described below.
UNIVERSAL CRIME REPORTING (UCR 1)
Crimes can be reported in various ways. The UCR system has been a standard used by police
departments across the United States and is utilized by the State of Iowa as a means of
reporting data. UCR1 data specifically refers to two groups of crimes: UCR 1 Property Crimes
and UCR 1 Violent Crimes. The following crimes are represented in these two groups:
522
UCR 1 Property Crimes UCR 1 Violent Crimes
Arson Murder/Non-Negligent Manslaughter
Burglary Forcible Rape
Larceny Robbery
Shoplifting Aggravated Assault
All forms of theft
While more crimes exist, these crimes are utilized to provide an overview of workload and
highlight serious crimes in a community. Even with universal reporting, actual reporting of
crimes may vary between communities.
INCIDENT BASED REPORTING (IBR)
The incident-based reporting (IBR) of criminal offenses or incidents is a data collection strategy
that differs markedly from the Federal Bureau of Investigation's traditional summary-based
Uniform Crime Reporting (UCR) Program. In IBR systems, law enforcement agencies maintain
a database of the details of criminal incidents that are reported to them and report these details
to their state UCR programs. In summary reporting, most local law enforcement agencies
provide a monthly count of offenses and arrests for certain offense categories to their state UCR
systems, which in turn report these totals to the FBI. Localities with IBR can fulfill the summary
reporting requirements of the FBI's UCR program by aggregating selected incident-level data.
Group A offenses include both violent an property crimes, including murder, robbery,
and burglary.
Group B offenses include disorderly conduct, driving under the influence, and
trespassing.
A full description of reported categories can be found at http://www.dps.state.ia.us/.
Iowa City Raw Data
Calendar Year 2008 2009 2010 2011 2012
Number of Officers 73 75 75 79 78
Total Violent Crimes 259 247 183 163 170
Total Property Crimes 1688 1575 1541 1748 1925
Total Violent Crime
Arrests 104 109 96 105 88
Total Property Crime
Arrests 483 483 469 428 456
Total Juvenile Violent
Crime Arrests 16 15 19 12 14
Total Juvenile Property
Crime Arrests 118 96 113 102 126
Total DUI Arrests 424 419 319 452 440
Total PAULA Arrests 879 852 529 495 300
523
Iowa City Synthesized Data
Per capita calculations use the 2010 US Census
Calendar Year 2008 2009 2010 2011 2012 ICMA Peer Group
(2011)
Sworn Officers per
1000 Population 1.08 1.11 1.11 1.16 1.15 Mean: 1.75
Median: 1.71
Total Violent
Crimes per 1000
Population
3.82 3.64 2.70 2.40 2.51 Mean: 3.38
Median: 1.85
Total Violent Crime
Arrests per 1000
Population
1.53 1.61 1.41 1.55 1.30 Mean: 1.81
Median: 1.19
Total Property
Crimes per 1000
Population
24.87 23.21 22.71 25.76 28.37 Mean: 33.04
Median: 30.10
Total Property
Crime Arrests per
1000 Population
7.12 7.12 6.91 6.31 6.72 Mean: 7.75
Median: 5.96
Total UCR 1
Arrests per Sworn
Officer
8.04 7.89 7.51 6.75 6.97
Juvenile Violent
Crime Arrests as %
of Total
6.18% 6.07% 10.38% 7.36% 8.24% Mean: 13.9%
Median: 14.2%
Juvenile Property
Crime Arrests as %
of Total
6.99% 6.10% 7.33% 5.84% 6.55% Mean: 20.1%
Median: 17.3%
Total DUI Arrests
per 1000
Population
6.25 6.17 4.70 6.66 6.48 Mean: 4.66
Median: 4.14
Total DUI Arrests
per Sworn Officer 5.81 5.59 4.25 5.72 5.64
Total PAULA*
Arrests per 1000
Population
12.97 12.57 7.80 7.29 4.42
Total PAULA*
Arrests per Sworn
Officer
12.04 11.36 7.05 6.27 3.85
*Possession of Alcohol Under the Legal Age
Iowa Metro Coalition Comparison
The Metropolitan Coalition is an organization comprised of Iowa’s largest communities. The
tables below present total offenses and rates by UCR 1 type.
524
Metro Coalition UCR 1 Known Offense Data, 2010:
Agency Ames
Cedar
Rapids
Council
Bluffs Davenport
Des
Moines Dubuque
Sioux
City Waterloo
West
Des
Moines
Iowa
City
Average
w/o Iowa
City
Population 58,965 126,326 62,230 99,685 203,433 57,637 82,678 68,406 56,609 67,862 90,663
Violent crime
total 177 386 637 868 1,084 168 292 437 110 188 462
Violent crime
rate 300.2 305.6 1,023.6 870.7 532.9 291.5 353.2 638.8 194.3 277.0 501.2
Murder/non-
negligent
manslaughter
1 2 1 2 5 0 0 3 0 0 2
Murder/non-
negligent
manslaughter
rate
1.7 1.6 1.6 2.0 2.5 0.0 0.0 4.4 0.0 0.0 1.5
Forcible rape 24 38 60 61 118 18 23 35 23 33 44
Forcible rape
rate 40.7 30.1 96.4 61.2 58.0 31.2 27.8 51.2 40.6 48.6 48.6
Robbery 10 123 77 209 224 36 32 70 11 33 88
Robbery rate 17.0 97.4 123.7 209.7 110.1 62.5 38.7 102.3 19.4 48.6 86.8
Aggravated
assault 142 223 499 596 737 114 237 329 76 122 328
Aggravated
assault rate 240.8 176.5 801.9 597.9 362.3 197.8 286.7 481.0 134.3 179.8 364.4
Property crime
total 1,556 4,985 3,664 4,913 9,813 1,772 3,133 2,569 1,743 1,541 3,794
Property crime
rate 2,638.9 3,946.1 5,887.8 4,928.5 4,823.7 3,074.4 3,789.4 3,755.5 3,079.0 2,270.8 3,991.5
Burglary 289 1,028 805 1,152 2,249 464 622 815 173 286 844
Burglary rate 490.1 813.8 1,293.6 1,155.6 1,105.5 805.0 752.3 1,191.4 305.6 421.4 879.2
Larceny-theft 1,217 3,716 2,425 3,535 6,823 1,257 2,357 1,643 1,523 1,179 2,722
Larceny-theft
rate 2,063.9 2,941.6 3,896.8 3,546.2 3,353.9 2,180.9 2,850.8 2,401.8 2,690.4 1,737.3 2,880.7
Motor vehicle
theft 50 241 434 226 741 51 154 111 47 76 228
Motor vehicle
theft rate 84.8 190.8 697.4 226.7 364.2 88.5 186.3 162.3 83.0 112.0 231.6
Variations in population coverage and reporting practices may cause differences in reporting from
year to year.
Rates are the number of reported offenses per 100,000 population.
Sources: FBI, Uniform Crime Reports, prepared by the National Archive of Criminal Justice Data.
525
Metro Coalition Arrest Rates, IBR Format
Agency Ames
Cedar
Rapids
Council
Bluffs Davenport
Des
Moines Dubuque
Sioux
City Waterloo
West
Des
Moines
Iowa
City
Avg
w/o
Iowa
City
Group A 729 4,176 2,312 4,004 5,447 804 2,479 2,327 694 1,400 2,552
Group A
Rate 1,527 3,243 3,875 3,960 2,768 1,406 3,002 3,503 1,231 2,252 2,724
Group B 1,912 3,056 2,003 2,197 3,588 2,711 4,347 1,421 463 2,774 2,411
Group B
Rate 4,004 2,373 3,357 2,173 1,823 4,740 5,264 2,139 821 4,462 2,966
Total IBR
Arrests 2,641 7,232 4,315 6,201 9,035 3,515 6,826 3,748 1,157 4,174 4,963
Total
Arrest
Rate 5,531 5,616 7,232 6,133 4,591 6,146 8,267 5,642 2,051 6,714 5,690
Rates are calculated as arrests per 100,000 residents; 2009 data
Metro Coalition Case Clearance Rates, IBR Format
Agency Ames
Cedar
Rapids
Council
Bluffs Davenport
Des
Moines Dubuque
Sioux
City Waterloo
West
Des
Moines
Iowa
City
Avg w/o
IC
Cases
Cleared 734 4092 2268 4223 8454 1039 2540 2682 693 1491 2969
%
Cleared 23.00% 36.00% 24.00% 30.00% 40.00% 28.00% 29.00% 34.00% 23.00% 37.00% 29.67%
# of
Officers 50 202 110 161 373 99 127 120 66 74 145.33
Cleared
per
Sworn
Officer
14.68 20.26 20.62 26.23 22.66 10.49 20.00 22.35 10.50 20.15 20.43
Metric Comparative Analysis Summary, ICMA & Metro Coalition
Note: The University of Iowa
provides 45 officers to
safeguard the University of
Iowa campus. These
officers have provided
assistance in downtown
Iowa City.
In 2012, a grant was
secured to provide partial
funding for two additional
officers. Under the
agreement the City will staff
a minimum of 82 officers
through 5/31/2016.
Sworn Police Officers per 1000 Population Served
This metric reflects the ratio of police officers relative to the population protected.
This metric can be used as an indicator to baseline protection/service levels in a
community. This data can be used to supplement other metrics to enhance
overall understanding of service performance.
ICMA Summary
ICPD officers per 1,000 population of
1.16 are significantly lower than the
ICMA peer group median of 1.71.
Metro Summary
Officers per 1,000 population are
higher than the Metro Coalition average
of 1.03.
526
Total Violent Crimes (UCR 1) per 1000 Population
This number measures how many UCR 1 Violent
Crimes occur per 1000 population. Higher ratios
indicate more violent crimes in the community.
ICMA Summary
The Iowa City Violent
Crime rate exceeds the
ICMA peer group
median, but falls below
the peer group average.
Metro Summary
The Iowa City Violent
Crime rate is well below
the Metro Coalition
average.
Violent Crime Arrests per 1000 Population
This metric highlights the number of arrests made for
UCR 1 violent crimes in the community. Arrests
made indicate a level of workload demand for Iowa
City officers and assist in gauging the level of violent
crimes in Iowa City.
ICMA Summary
Violent crime arrests of 1.55 per 1,000 residents are
higher than the ICMA median of 1.19.
Total Property Crimes (UCR 1) per 1000
Population
This number measures how many UCR 1 Property
Crimes occur per 1000 population. Higher ratios
indicate more violent crimes in the community.
ICMA Summary
At 25.76, Iowa City is well
below the ICMA peer
group median of 30.10.
Metro Summary
The Iowa City rate is
roughly two-thirds of the
Metro Coalition average
of 38.19.
Property Crime Arrests per 1000 Population
This metric highlights the number of arrests made for
UCR 1 property crimes in the community. Arrests
made indicate a level of workload demand for Iowa
City officers and assist in gauging the level of property
crimes in Iowa City.
ICMA Summary
Property crime arrests of 6.31 per 1000 population
exceed the ICMA peer group median of 5.96.
Juvenile Violent Crime Arrests as a % of Total
Violent Crime UCR 1 Arrests
This metric highlights the percentage of UCR 1 violent
crime arrests that are juveniles.
ICMA Summary
The percentage of violent crime arrests that are
minors is approximately half of the ICMA peer group
median of 14.2%.
Juvenile Property Crime Arrests as a % of Total
Property Crime Arrests
This metric highlights the percentage of UCR 1
property crime arrests that are juveniles.
ICMA Summary
The percentage of property crime arrests that are
juveniles in Iowa City is approximately one-third of the
ICMA peer group median.
Total DUI Arrests per 1000 Population
This number indicates how many Driving Under the
Influence arrests are made per 1000 population.
ICMA Summary
Iowa City’s rate is above
the ICMA peer group
median of 4.14.
Metro Summary
Iowa City’s rate is above
the Metro Coalition
average of 4.49.
Total DUI Arrests per Sworn Officer
This number indicates the number of DUI arrests
made per sworn officer.
Metro Summary
Iowa City DUI arrests per sworn officer are
significantly above the Metro Coalition average.
527
2013 Iowa City Fire Department Statistics
REVENUE AND EXPENDITURE TRENDS
General Fund Fire Department Revenue
Fiscal Year 2008 2009 2010 2011 2012 2013* Notes
Property
Tax $4,472,866 $4,507,857 $4,695,655 $4,522,597 $6,067,516 $5,519,058 Includes employee
benefits levy
Other City
Taxes - - - $257,545 $489,258 $510,000
Portion of Utility
Franchise Fee to Fire
Station 4 operations
Licenses &
Permits - - $23 $105 $82 $105 Liquor License
Inspections
Intergov't $1,162,923 $1,214,257 $1,244,990 $1,271,134 $1,346,738 $1,478,474
Contract for fire
protection with the
University of Iowa
Charges
for
Services
$6,898 $5,151 $5,450 $2,834 $3,831 $5,434
Safety training,
confined space
rescue
Misc
Revenue $813 $10,645 $2,175 $2,824 $2,465 $1,095
Reimbursement of
expenses and
donations
Other
Financing
Sources
$11,759 $1,590 $325 $217,803 $15,108 -
Sale of autos,
equipment, and
interfund loan
proceeds
Total
Revenue $5,655,258 $5,739,499 $5,948,618 $6,274,842 $7,924,997 $7,514,166
General Fund Fire Department Expenditures
Fiscal
Year 2008 2009 2010 2011 2012 2013* Notes
Personnel $4,905,809 $4,855,601 $5,018,089 $5,467,915 $6,218,982 $6,371,781
Extra pay period in
FY12; Fire Station 4
added in FY12/new
personnel in FY11
Services $361,724 $368,517 $381,274 $446,348 $525,689 $577,011
Supplies $129,230 $161,081 $155,158 $190,248 $174,855 $265,566
Capital
Outlay $187,139 $166,501 $150,340 $138,972 $81,950 $123,400
Bldg improvements,
operating equip,
autos, and PCs
Other
Financial
Uses
$71,357 $187,799 $243,757 $31,358 $923,521 $176,408 CIP funding and
interfund loan repay
Total
Expense $5,655,258 $5,739,499 $5,948,618 $6,274,842 $7,924,997 $7,514,166
Why We Exist: The mission of the Iowa City Fire Department is to protect our community by
providing progressive, high quality emergency and preventive services.
528
General Fire Data Discrepancies
Performing a comparative analysis between local jurisdictions is an imperfect process. Data is
influenced by differences in definitions, reporting, and collection measures. It must be noted that
it is important to focus on the trends in the data between communities rather than any one
specific data point. While measures have been taken to universalize and standardize the data,
the trend in the data is the most valuable information provided.
Broadly speaking, the physical, political, and demographic characteristics of each reporting
jurisdiction influence performance. Examples include unusually good or bad weather, major
budget cuts, and median household income. Citizen preferences, council or board priorities,
local tax resources, and state‐imposed spending limits cause additional variation in the
resources available for providing fire and EMS services.
More specifically, some of the factors that influence the comparability of fire and EMS data are:
Building stock—Industrial structures are more likely to be involved in fire or hazardous
materials events. Older structures are less likely to meet current fire codes or to be equipped
with fire detection and suppression systems. High‐rise structures may pose additional
challenges.
Geography—Street layout, terrain, the fire/EMS station locations, and traffic flow can
significantly impact the ability for one jurisdiction to achieve the same level of service as
another.
Staffing—Jurisdictions can vary in the numbers assigned per fire apparatus, the minimum
scheduled to work each day, the percentage of sworn vs. civilian staff, and the percentage of
volunteers.
Scope—Jurisdictions have varying levels of EMT-medical services offered by fire departments.
The three levels are first responder, paramedic provisional and full paramedic EMS. Cost of
service may vary depending on the degree to which different departments perform EMS
services.
ICMA Performance Measures
The data presented below represents the raw data collected by the Iowa City Fire Department
and information gathered from the Iowa Department of Public Safety. Data synthesis was based
on the International City/County Management Association (ICMA) performance measurement
structure. The Iowa City data has been benchmarked against the 2011 ICMA Measurement
Performance Data. Specifically, the analysis and benchmarks are for communities with a
population between 25k and 100k.
529
Iowa City Raw Data
Calendar Year 2007 2008 2009 2010 2011
Number of Firefighters 56 56 56 56 64
Total Non-Fire Incidents 3,896 4,080 3,982 4,295 4,470
Total Structure Fires 89 77 59 85 72
Total Non- Structure Fires 158 100 114 93 100
Residential Building Fires 64 61 45 60 51
Commercial Building Fires 133 69 87 79 88
Industrial Building Fires 4 1 2 3 5
Average Response Time -
Fire Incident (Min) 5:22 5:34 5:43 5:30 4:48
Average Resopnse Time -
Non-Fire Incident (Min) 5:37 5:53 5:23 6:10 4:53
False Alarms 819 944 797 900 783
Iowa City Synthesized Data
Per capita calculations use the 2010 US Census
Calendar Year 2007 2008 2009 2010 2011 ICMA Peer Group
(2011)
Sworn Firefighters Per 1000
Population 0.83 0.83 0.83 0.83 0.94 Mean: 1.28
Median: 1.32
Residential Structure Fires per
1000 Population 0.94 0.9 0.66 0.88 0.75 Mean: 1.00
Median: 0.90
Total Structure Fires Per 1000
Population 1.31 1.13 0.87 1.25 1.06 Mean: 1.27
Median: 1.21
Total Non-Structure Fires Per 1000
Population 2.33 1.47 1.68 1.37 1.47 Mean: 2.25
Median: 1.69
Total Structure/Non-Structure Fires
Per 1000 Population 3.64 2.61 2.55 2.62 2.53 Mean: 3.47
Median: 2.92
Total Non-Fire Incidents Per 1000
Population 57.41 60.12 58.68 63.29 65.87 Mean: 75.2
Median: 74.5
False Alarms per 1000 Population 12.07 13.91 11.74 13.26 11.54 Mean: 17.0
Median: 14.6
530
Iowa Municipal Fire Department Comparisons
The table below compares workload and staffing levels of the Iowa City Fire Department to
other Iowa Fire Departments. Again, it is important to recognize differences in service levels
and data collection methods. Jurisdictions provide varying levels of medical services as part of
their operation. For instance, Iowa City Fire Department personnel provide basic life support,
but are not equipped to provide transport services to the hospital.
EMS Categories:
First Responder: Fire-based EMS providers that provide basic life support (BLS) and do not
provide transport services to the hospital. (FR)
Paramedic Provisional: Fire-based EMS providers that provide BLS and advanced life support
(ALS), typically on an engine company, provided if and when a paramedic is present, and do not
provide transport services to the hospital. (PP)
Paramedic EMS (full EMS): Fire-based EMS providers that provide ALS services and transport
patients to the hospital via an ambulance. (PE)
Iowa City Des Moines Cedar
Rapids
Council
Bluffs Dubuque West Des
Moines
EMS Category FR PE PP PE PE FR
Population 67,862 203,433 126,326 60,391 57,637 57,609
Sworn
Firefighters per
1,000 population
0.94 1.34 1.14 1.64 1.54 0.78
Non-Fire
Incidents 4,470 18,922 9,806 7,182 4,902 2,420
Structure Fires 72 298 232 73 65 81
Non-Structure
Fires 100 466 199 250 107 97
Residential
Fires 51 237 160 58 91 54
Commercial/
Industrial Fires 93 61 69 15 20 unavailable
Avg Response
Time – Fire 4:48 4:37 5:21 5:28 4:21 90% of
responses
< 6:07 Avg Response
Time – Non-Fire 4:53 3:15 4:41 6:04 4:24
Per Capita
Costs $92 $157 $130 $202 $160 $111
Avg Cost per
Call $1,329 $1,622 $1,718 $1,622 $1,823 unavailable
531
2013 Iowa City Public Library Statistics
REVENUE AND EXPENDITURE TRENDS
*2013 figures are budgeted amounts
Iowa City Public Library Revenue (fund 1000 only)
Fiscal Year 2008 2009 2010 2011 2012 2013* Notes
General Levy $3,411,334 $3,483,926 $3,707,599 $3,784,577 $3,942,189 $3,974,781
Library Levy $616,206 $650,142 $677,759 $725,527 $747,926 $782,878 Voter-approved $0.27
levy
Other City
Taxes $12,103 $12,878 $12,958 $13,524 $14,041 $13,854 Primarily Gas/Electric
Excise Tax
Rents $103,589 $120,668 $116,695 $123,829 $118,948 $123,829 Primarily commercial
space rent
Royalties &
Commissions $3,299 $3,154 $2,910 $3,464 $3,069 $3,464
Local 28e
Agreements $365,353 $394,491 $417,732 $417,592 $424,363 $423,840
Includes agreements
with Johnson County,
Univ Heights, Hills
State 28e
Agreements $0 $0 $0 $35,000 $35,000 $35,000 Agreement with the
University of Iowa
Library
Charges $147 $85 $92 $114 $304 $114
Library Fines &
Fees $198,470 $218,647 $204,827 $211,610 $201,157 $211,610
Other Misc
Revenue $31,858 $40,815 $52,898 $59,105 $63,433 $67,498
subtotal $4,742,359 $4,924,805 $5,193,469 $5,374,342 $5,550,429 $5,636,868
Sale of Assets $185 $121 $222 $949 $0 $0
Transfers in $115,243 $115,243 $117,422 $117,422 $117,422 $117,422
Transfers from Cable
TV and comp & equip
reserves
Total Rev &
Trans In $4,857,787 $5,040,169 $5,311,113 $5,492,712 $5,667,851 $5,754,290
Why We Exist: The Iowa City Public Library is an innovative and responsive community
center that supports lifelong learning, literacy, and access to the world of ideas.
The Library values and is committed to: intellectual freedom, excellence in customer
service, community building, working collaboratively, minimizing barriers to use, providing a
welcoming environment, and a well-trained staff.
532
Iowa City Public Library Expenditures (fund 1000 only)
Fiscal Year 2008 2009 2010 2011 2012 2013* Notes
Personnel $3,353,546 $3,531,558 $3,702,413 $3,804,194 $4,018,230 $4,111,917 Extra pay period in
FY12
Services $563,680 $640,782 $603,668 $643,915 $630,975 $655,610
Supplies $108,101 $117,119 $127,614 $132,180 $140,317 $171,126
Capital
Outlay $699,017 $594,704 $735,221 $751,165 $718,900 $653,215 Primarily library
materials acquisition
subtotal $4,724,344 $4,884,163 $5,168,915 $5,331,454 $5,508,422 $5,591,868
GO Bond
Abatement $71,021 $93,584 $79,776 $98,836 $97,007 $100,000 Revenue from
commercial space rents
Misc Trans
Out $62,422 $62,422 $62,422 $62,422 $62,422 $62,422 Comp & equip
replacement reserves
Total Exp &
Trans Out $4,857,787 $5,040,169 $5,311,113 $5,492,712 $5,667,851 $5,754,290
ICPL LEASED COMMERCIAL SPACE, EXPENDITURES & REVENUES
The Iowa City Public Library operates and leases commercial space located in the west side of
the ICPL facility. The expenditures and revenues associated with the commercial space are
presented below. Expenditures resulting from bond abatement and property tax payments for
this space increase ICPL total expenditures relative to other jurisdictions that do not operate
similar ventures. Revenue in excess of expenditures is used for General Obligation bond
repayment. While these expenditures and revenues are included in the ICPL budget, it is
important to be mindful of their impact when comparing ICPL to other operations.
Revenue
FY08 FY09 FY10 FY11 FY12 FY13*
Operational
Expenditures $50,820 $49,619 $69,214 $65,836 $68,600 $66,868
Bond
Abatement $71,021 $93,584 $79,776 $98,836 $97,007 $100,000
Total $121,841 $143,203 $148,991 $164,672 $165,607 $166,868
Property tax payments received from tenants are pass-through funds; these payments are the
majority of commercial space expenditures.
Expenditures
FY08 FY09 FY10 FY11 FY12 FY13*
Rent $103,589 $120,668 $116,695 $123,829 $118,948 $123,829
Property Tax $18,252 $22,535 $36,293 $39,843 $46,659 $48,264
Total $121,841 $143,203 $152,988 $163,672 $165,607 $172,093
Revenue in excess of commercial space operational expenditures is used to repay General
Obligation bonds. $100,000 in GO bond abatement is budgeted for FY13.
533
General Library Data Discrepancies
Performing a comparative analysis between local jurisdictions is an imperfect process. Data are
influenced by differences in definitions, reporting, and collection measures. It must be noted
that it is important to focus on the trends in the data between communities rather than any one
specific data point. While measures have been taken to universalize and standardize the data,
the trend in the data is the most valuable information provided.
More specifically, some of the factors that influence the comparability of Library data are:
Nonresident borrower ratio: The ratio of resident to nonresident borrowers can influence
funding for materials acquisition and program planning. Generally, jurisdictions are more
inclined to fund materials and programming for their own residents.
Some variation in the number of borrowers may be attributed to the frequency with which
jurisdictions purge their borrower records. All other conditions being equal, jurisdictions
that purge records frequently tend to report fewer registered borrowers than jurisdictions
that purge infrequently.
Because some jurisdictions provide library services to neighboring jurisdictions by
means of contract or other official agreement, the size of the service area may be larger
than the population of the jurisdiction.
Variations in library expenditures may be attributed to differences in the number of
library facilities, the hours of operation, and the size and scope of holdings and
programs.
Also possibly influencing expenditure levels is citizen demand for library services;
traditional library services such as book loans and reference assistance as well as less
traditional library‐based services such as Internet access, adult literacy programs, and
more.
Some differences in the number of items circulated during the reporting period may be
attributed to the size of a jurisdiction’s library collection and the proportion of the
collection that circulates outside the library. For example, an increasing number of
jurisdictions offer access (both in‐library and remote) to substantial electronic holdings
that do not circulate outside the library per se and, therefore, may not be reflected in
circulation statistics.
ICMA Performance Measures, Metro Coalition, and National Comparisons
The data presented below was collected by the Iowa City Public Library. Data synthesis was
based on the International City/County Management Association (ICMA) performance
measurement structure. The Iowa City data has been benchmarked against the 2011 ICMA
Performance Measurement Data. Specifically, the analysis and benchmarks are for
communities with a population between 25k and 100k. Comparisons are also presented for
cities in the Iowa Metropolitan Coalition, comprised of the state’s ten largest communities, and
selected libraries nationally with similar characteristics to the Iowa City Public Library.
534
Iowa City Raw Data
Fiscal Year FY08 FY09 FY10 FY11 FY12
Circulation 1,464,643 1,523,810 1,513,052 1,570,822 1,579,842
Visits 716,412 745,077 746,556 768,033 764,911
Registered Borrowers 65,786 66,539 67,892 68,751 69,306
Total Collection 240,622 229,313 225,622 236,495 239,895
Reference Transactions 85,079 85,131 81,298 83,973 76,111
Public Internet Terminals 48 46 46 47 52
Internet Terminal Users 132,080 131,300 123,636 122,012 113,171
Serial Subscriptions 514 522 527 440 372
Children's Program Attendance 29,468 26,461 25,802 36,116 40,360
Iowa City Synthesized Data
Per capita calculations use ICPL’s entire service area population, as reported by the Institute of Museum & Library
Sciences (2011).
Fiscal Year FY08 FY09 FY10 FY11 FY12 ICMA Peer Group
(2011)
Circulation per Capita 17.83 18.55 18.42 19.12 19.23 Mean: 11.86
Median: 10.47
Circulation per Registered
Borrower 22.26 22.90 22.29 22.85 22.80 Mean: 15.25
Median: 10.63
Visits per Capita 8.72 9.07 9.09 9.35 9.31 Mean: 7.23
Median: 6.35
Visits per Registered
Borrower 10.89 11.20 11.00 11.17 11.04 Mean: 9.96
Median: 8.74
Registered Borrowers as %
of Service Area Population 80% 81% 83% 84% 84% Mean: 71%
Median: 68%
Iowa Metro Coalition Comparison
The Metropolitan Coalition is an organization comprised of Iowa’s largest communities. FY2012
data, as reported to the State Library of Iowa, are used. Per capita metrics are based on the
population of each city’s jurisdiction, not the service area of the library. While not all Metro
Coalition cities’ data are presented, all nine cities’ data are included in the ‘average without Iowa
City’ calculations.
535
Revenue:
City Iowa City
Average
w/o Iowa
City
Ames Cedar
Rapids
Council
Bluffs
Des
Moines Waterloo
Population 67,862 90,664 58,965 126,326 62,230 203,433 68,406
City Income $4,691,975 $3,576,647 $3,139,415 $4,179,278 $2,130,830 $7,666,379 $2,233,598
City Income
per Capita $69.14 $40.43 $53.24 $33.08 $34.24 $37.69 $32.65
County
Income $388,021 $58,537 $127,323 $76,771 $214,251 $49,748 $58,638
State Income $61,034 $40,743 $47,155 $66,979 $17,569 $70,456 $26,873
Other Govt
Income $35,000 $9,861 $3,000 $0 $0 $0 $85,746
Non-Govt
Income $734,587 $323,538 $183,723 $257,633 $210,034 $525,132 $112,460
Total Income $5,950,959 $4,019,348 $3,500,616 $4,588,460 $2,582,447 $8,366,133 $2,517,315
Total Income
per Capita $87.69 $46.22 $59.37 $36.32 $41.50 $41.12 $36.80
Expenditures:
City Iowa City
Average
w/o Iowa
City
Ames Cedar
Rapids
Council
Bluffs
Des
Moines Waterloo
Staff
Expenditures $4,180,457 $2,679,979 $2,628,125 $3,189,123 $1,453,750 $5,583,850 $1,942,739
Collection
Expenditures $708,823 $418,203 $425,992 $420,285 $320,535 $766,957 $368,871
Other
Expenditures $1,072,300 $687,871 $460,998 $618,136 $409,811 $2,015,326 $297,028
Total
Expenditures $5,961,580 $3,786,054 $3,515,115 $4,227,544 $2,184,096 $8,366,133 $2,608,638
Per Capita
Expenditures $87.85 $42.56 $59.61 $33.47 $35.10 $41.12 $38.13
Capital
Expenditures $0 $542,074 $821,812 $0 $200,000 $1,892,076 $295,286
Collections:
City Iowa City
Average
w/o Iowa
City
Ames Cedar
Rapids
Council
Bluffs
Des
Moines Waterloo
Printed
Books 190,111 192,028 161,864 76,507 158,661 494,233 132,596
536
City Iowa City
Average
w/o Iowa
City
Ames Cedar
Rapids
Council
Bluffs
Des
Moines Waterloo
Audio
Items 19,086 18,247 20,700 8,863 10,598 60,479 8,858
Video
Items 21,035 15,233 21,746 10,149 12,815 26,764 9,650
Other
Materials 1,645 6,203 652 479 4,168 8,233 480
Total Physical
Items 231,877 231,711 204,962 95,998 186,242 589,709 151,584
Subscriptions 372 412 315 145 280 843 231
Ebooks 4,367 7,157 13,495 3,242 6,423 3,401 8,501
Downloadable
Audio 3,408 4,682 6,552 2,027 2,587 3,608 3,162
Downloadable
Video 243 13 0 0 0 0 0
Total
Downloadable 8,018 11,851 20,047 5,269 9,010 7,009 11,663
Total
Downloadable
& Physical
239,895 243,563 225,009 101,267 195,252 596,718 163,247
Licensed
Databases 47 42 42 48 41 41 29
Circulation:
City Iowa City
Average
w/o Iowa
City
Ames Cedar
Rapids
Council
Bluffs
Des
Moines Waterloo
Adult Book Circ 475,014 260,701 352,742 241,234 190,155 580,243 155,404
Young Adult
Book Circ 39,968 39,691 66,613 34,623 40,990 86,508 20,457
Kids' Book Circ 349,352 200,845 355,059 183,511 134,621 365,700 90,827
Video Circ 453,641 194,887 389,189 205,783 142,281 121,239 103,415
Audio Circ 171,632 82,600 127,855 74,749 57,714 224,059 35,573
Periodical Circ 16,356 12,212 23,185 6,125 4,166 21,331 7,358
Download-able
Circ 45,727 19,695 20,996 49,249 18,670 22,483 9,195
Other Circ 28,152 8,462 8,119 10,193 12,139 4 2,206
Total Circ 1,579,842 819,093 1,343,758 805,467 600,736 1,421,567 424,435
Per Capita Circ 23.28 10 22.79 6.38 9.65 6.99 6.2
ILL Rec'd 2,507 15,205 1,894 44,070 1,172 399 1,700
ILL Sent 1,889 15,072 3,439 24,442 2,009 2,238 3,831
Registered
Borrowers 69,306 59,131 37,943 66,532 46,750 154,716 45,370
Visits 764,911 469,366 443,895 501,899 337,049 1,304,080 207,597
537
Other:
City Iowa City
Average
w/o Iowa
City
Ames Cedar
Rapids
Council
Bluffs
Des
Moines Waterloo
Reference
Transactions 76,111 68,324 50,392 20,358 33,119 236,281 70,721
Average Hours
Open/Week 66 60 45 69 62 61 65
Kids' Program
Attendance 40,360 29,370 44,254 27,108 24,304 72,857 22,294
YA Program
Attendance 1,963 2,399 1,700 2,611 9,375 3,916 73
Adult Program
Attendance 6,696 4,337 8,113 5,243 4,518 12,847 4,137
Internet PCs 52 65 25 54 91 120 78
Internet Use per
Year 113,171 88,103 55,534 85,428 76,440 198,321 117,994
FTE Librarian 15 14 12 9.5 15 36.75 5.25
FTE Other Staff 51.3 28 32.23 31.4 8.38 52.68 26.28
FTE Total Staff 66.3 42 44.23 40.9 23.38 89.43 31.53
Selected National Library Comparison
The charts below present data from selected public libraries. Data were compiled by the
Institute of Museum and Library Services. Fiscal year 2011 reported data are used, the most
recent available for comparison libraries. Libraries were selected based on their similarities to
ICPL services and their cities’ similarities to Iowa City.
*Population includes residents for each library’s entire service area, including contracting cities and
proportional representations of rural county populations. For instance, the population used for Iowa City
includes a portion of rural county residents, Hills, and University Heights. This is important to help
standardize data, especially when comparing to regional libraries such as Daniel Boone in the Columbia,
Missouri area.
Outcomes & Measures Iowa City,
Iowa
Westerville,
Ohio
Bloomington,
Illinois
Boulder,
Colorado
Ann Arbor,
Michigan
Daniel
Boone
Regional
(Missouri)
Population* 82,140 69,392 76,610 97,948 163,590 203,190
Number of Outlets
Central Library 1 1 1 1 1 1
Branch Libraries 0 0 0 3 4 2
Bookmobiles 0 0 1 0 0 2
Total Outlets 1 1 2 4 5 5
538
Outcomes & Measures Iowa City,
Iowa
Westerville,
Ohio
Bloomington,
Illinois
Boulder,
Colorado
Ann Arbor,
Michigan
Daniel
Boone
Regional
(Missouri)
Population* 82,140 69,392 76,610 97,948 163,590 203,190
Staffing
FTE 66.45 63.50 57.11 75.10 164.50 121.60
ALA-MLS Librarians 15.00 17.00 11.40 15.50 22.00 16.00
ALA-MLS Librarians per
1,000 Population 0.18 0.24 0.15 0.16 0.13 0.08
Operating Revenue
Local Revenue $4,940,195 $1,825,958 $4,513,080 $7,052,561 $11,392,543 $8,555,045
Local Revenue
per Capita $60.14 $26.11 $58.91 $72.00 $69.64 $42.10
Total Revenue $5,839,527 $4,910,896 $5,131,953 $7,215,061 $12,204,020 $9,119,135
Total Revenue
per Capita $71.09 $70.22 $66.99 $73.66 $74.60 $44.88
Operating Expenditures
Total Collection
Expenditures $677,728 $680,264 $713,539 $785,258 $1,807,303 $1,280,103
Collection Expenditures
per Capita $8.25 $9.73 $9.31 $8.02 $11.05 $6.30
Total Operating
Expenditures $5,767,608 $4,717,302 $4,990,964 $6,925,782 $11,813,880 $8,379,972
Operating Expenditures
per Capita $70.22 $67.46 $65.15 $70.71 $72.22 $41.24
Collections
Print Materials 189,836 294,863 237,113 271,512 433,890 447,773
Print Materials per Capita 2.31 4.22 3.10 2.77 2.65 2.20
Electronic Books 2,094 19,568 221 81,117 8,119 23,064
Databases 47 348 73 54 75 58
Current Print Serial
Subscriptions 440 432 441 457 1,446 872
Audio & Video Physical
Materials 39,873 49,013 50,717 36,928 161,175 72,815
Audio & Video Physical
per Capita 485.42 700.87 662.01 377.02 985.24 358.36
539
Outcomes & Measures Iowa City,
Iowa
Westerville,
Ohio
Bloomington,
Illinois
Boulder,
Colorado
Ann Arbor,
Michigan
Daniel
Boone
Regional
(Missouri)
Population* 82,140 69,392 76,610 97,948 163,590 203,190
Services
Total Circulation 1,570,822 1,965,438 1,339,740 1,384,900 8,789,482 2,213,300
Circulation per Capita 19.12 28.10 17.49 14.14 53.73 10.89
Library Visits 768,033 1,009,424 408,304 988,491 1,736,693 940,038
Library Visits per Capita 9.35 14.43 5.33 10.09 10.62 4.63
Reference Transactions 83,973 309,036 79,443 102,392 57,041 296,181
Public Internet Terminals 47 212 64 63 242 85
Internet Terminal Uses 122,012 1,242,748 69,644 176,986 270,039 234,439
540
2013 Senior Center Statistics
REVENUE AND EXPENDITURE TRENDS
*2013 figures are budgeted amounts
Senior Center Revenue (fund 1000 only)
Fiscal Year 2008 2009 2010 2011 2012 2013* Notes
General Levy $1,077,632 $667,611 $570,274 $599,234 $657,457 $740,238
Rents $1,084 $1,511 $2,151 $2,125 $1,539 $1,616 Room & locker rentals
Royalties &
Commissions $1,185 $915 $1,151 $304 $299 $288 Vending machine & other
commissions
Johnson County $75,000 $75,000 $75,000 $75,000 $70,000 $70,000 Will drop to $59,224 in
FY14
Contributions &
Donations $27,720 $48,394 $20,499 $25,927 $34,743 $37,130
Program/Member
Fees and Charges
for Services
$46,027 $48,082 $57,917 $56,020 $58,982 $67,900
Parking Fees $11,965 $8,905 $16,160 $17,400 $17,663 $16,845
Cost of parking permits
approx $20,000 annually;
in 'Services' below
Misc Revenue $10,984 $11,402 $20,544 $17,030 $17,974 $14,446
Sale of merchandise;
reimbursement of
expenses
subtotal $1,251,598 $861,820 $763,696 $793,040 $858,657 $948,463
Sale of Assets $0 $207 $0 $284 $836 $0
Transfers in $0 $7,084 $2,380 $280 $0 $0
FY09: From Cable TV
FY10/11:
Scholarship/donations
Total Rev &
Transfers In $1,251,598 $869,111 $766,076 $793,604 $859,493 $948,463
Why We Exist: The mission of the Senior Center is to promote optimal aging among older
adults by offering programs and services that promote wellness, social interaction,
community engagement, and intellectual growth. The Center serves the public through
intergenerational programming and community outreach.
541
Senior Center Expenditures (fund 1000 only)
Fiscal Year 2008 2009 2010 2011 2012 2013* Notes
Personnel $422,043 $442,917 $454,454 $464,905 $519,360 $518,543 Extra pay period in FY12
Services $211,017 $203,210 $201,352 $229,653 $234,512 $269,241
Supplies $37,476 $46,197 $47,079 $62,843 $55,733 $68,780
Capital Outlay $68,409 $32,661 $17,051 $29,657 $6,410 $84,739
subtotal $738,945 $724,984 $719,936 $787,059 $816,016 $941,303
Transfers Out $512,653 $144,127 $46,140 $6,545 $43,477 $7,160 Trans Out: Capital project
financing & interfund loan
repayments; FY08:
$462,750 in building
improvements
Total
Expenditures &
Transfers Out
$1,251,598 $869,111 $766,076 $793,604 $859,493 $948,463
Revenue & Expenditures per Capita and Visit
Property tax dollars per capita increased 16.5% between FY2010 and FY2012, while property
tax dollars per visit remained relatively stable.
Property Tax Revenue per Capita & per Visit
FY08 FY09 FY10 FY11 FY12
Property Tax Dollars per Capita $15.88 $10.33 $8.32 $8.83 $9.69
Property Tax Dollars per Visit $14.68 $7.59 $6.04 $6.09 $6.25
Per capita expenditures have risen over the last two years. 2010 census data were used in the
calculation.
Expenditures per visit have remained stable after falling in FY2010, with an increasing number
of visits offsetting increasing total expenditures.
Total Expenditures and Transfers Out per Capita & per Visit
FY08 FY09 FY10 FY11 FY12
Total Expenditures per Capita $18.44 $12.81 $11.29 $11.69 $12.67
Total Expenditures per Center
Visit $17.04 $9.41 $8.20 $8.06 $8.17
Membership & Associated Revenue Sources
FY2012 total membership increased 14% over FY2011.
542
68% of Center members are between the ages of 60 and 79.
Membership Distribution by Age Group
FY2009 FY2010 FY2011 FY2012 FY2013
Estimate
Total Members 1217 1287 1,391 1,587 1,737
Percent, Age 50-59 12.3% 11.5% 11.5% 12.0% 12.0%
Percent, Age 60-69 34.2% 36.0% 37.0% 38.5% 39.5%
Percent, Age 70-79 30.4% 29.9% 29.8% 29.7% 29.2%
Percent, Age 80-89 20.3% 20.0% 19.3% 17.1% 16.6%
Membership fees were introduced in 2003 and increased in FY2013. Membership fees are
differentiated based on the location of the member’s residence.
Membership Fee Revenue
FY08 FY09 FY10 FY11 FY12 FY13*
Membership Fee
Revenue $26,440 $28,623 $31,393 $35,503 $37,427 $50,570
% Change 8.26% 9.68% 13.09% 5.42% 35.12%
80% of the Center’s membership resides within the corporate limits of Iowa City; approximately
19% of the Center’s members are Johnson County residents outside of Iowa City.
Membership Distribution by Place of Residence
FY2009 FY2010 FY2011 FY2012 FY2013
Estimate
Percent of Members,
Iowa City Residents 81.0% 82.0% 79.0% 79.6% 79.6%
Percent Johnson
County Residents
(Outside Iowa City)
17.0% 17.0% 19.0% 19.2% 19.2%
Percent non-Johnson
County 2.0% 1.0% 2.0% 1.2% 1.2%
543
During FY2012, 76% of the Center’s expenditures were supported by Iowa City property taxes;
Iowa City residents were 80% of the Center’s membership. Johnson County residents comprise
19% of the Center’s members; the Johnson County grant of $70,000 was just over 8% of the
Center’s budget.
Iowa City/Johnson County Revenue & % of Expenditures
FY08 FY09 FY10 FY11 FY12 FY13*
Iowa City Contribution $1,077,632 $677,610 $570,274 $599,234 $657,457 $740,238
Johnson County Contribution $75,000 $75,000 $75,000 $75,000 $70,000 $70,000
IC % of Expenditures 86.10% 77.97% 74.44% 75.51% 76.49% 78.05%
Johnson County % of Expenditures 5.99% 8.63% 9.79% 9.45% 8.14% 7.38%
From the inception of the Center in 1981 until 2003, the City and the County maintained a 28E
agreement that split operational costs 80% to 20%. County funding of the Center peaked at
$141,410 in FY 2002. In 2003 the County withdrew from this agreement; by FY 2004 County
funding of the Center dropped to $75,000 annually. In FY 2012, the City was asked to submit
an Economic Development/Quality of Life Block Grant application to Johnson County in order to
receive funding. For FY2012 and FY2013 this amount was $70,000. It is important to note that
approximately half of County property tax receipts which support the Center grant also come
from Iowa City taxpayers. The FY2014 grant amount will fall again to $59,224.
City and County Revenue per Visit and per Member
FY08 FY09 FY10 FY11 FY12
IC Contribution per Visit $14.68 $7.23 $6.10 $6.09 $6.25
Johnson County Contribution per Visit $1.02 $0.81 $0.80 $0.76 $0.67
IC Contribution per IC Member $1,241.51 $677.25 $540.37 $545.31 $520.45
Johnson County Contribution per Non-IC County
Member $412.09 $362.51 $342.79 $283.78 $229.73
The Center’s goal is for revenue from sources other than Iowa City property taxes to support
25% of the Center’s budget. This goal of 25% includes but is not limited to: intergovernmental
grants, membership & program fees, contributions & donations, parking permit sales, and rental
fees.
Cost Recovery Percentage
FY08 FY09 FY10 FY11 FY12 FY13*
Cost Recovery 13.90% 23.18% 25.56% 24.49% 23.51% 21.95%
544
Programs, Attendance, and Volunteerism
Center attendance continues to increase, despite lower attendance numbers for programs
offered at the Center by outside agencies.
Meal service is administered by ElderServices. Other services include programming provided
through outside agencies, including AARP income tax filing assistance.
Volunteer involvement in the Center remains strong.
Total volunteers dropped by 4 between FY2011 and FY2012 after several consecutive years of
increases.
Comparative Analysis: Iowa City vs. Madison, Wisconsin
The organizational structure and services provided by the Iowa City/Johnson County Senior
Center are fairly unique; thus, comparative analysis with similar departments is challenging. A
comparison to the Madison (Wisconsin) Senior Center is provided below. This comparison is
used due to organization, program, and budget similarities, despite the difference in community
size. There are no ICMA benchmarks for Senior Centers. 2011 data are used, the most recent
annual report available for the Madison Senior Center.
Programs, Services, and Groups Offered
FY08 FY09 FY10 FY11 FY12
Fall 126 180 147 149 147
Winter 106 161 128 111 127
Spring 136 170 139 139 137
Summer 125 146 104 110 109
Total 493 657 518 509 520
Center Attendance
FY08 FY09 FY10 FY11 FY12
Center Visits 73,431 92,324 93,419 98,401 105,157
Meals Served 19,593 17,934 17,197 15,787 15,931
Other Services 11,124 11,672 9,357 9,808 7,139
Total Attendance 104,148 121,930 119,973 123,996 128,227
FY08 FY09 FY10 FY11 FY12
Volunteers 453 498 500 584 580
545
Outcomes &
Measures
Iowa City
pop. 67,862
Madison
pop. 233,209 Comment
City Appropriations $599,234 $492,575 All program costs in Madison are funded through
donations and program fees. The City of Madison
funds operational costs only. Iowa City appropriations
per capita are dramatically higher than Madison. City Appropriations per
Capita $8.83 $2.11
Personnel Costs $464,905 $415,189 Iowa City spent nearly $50,000 more than Madison on
personnel costs in FY2011.
Personnel Costs as a
Percentage of City
Appropriations
77.6% 84.3%
Iowa City spends significantly more on building
maintenance, services, and supplies than Madison.
The percentage of the budget used for personnel costs
is lower in Iowa City.
Rental Income $2,125 $28,982 Rental income in Madison is higher by a factor of 13.
Contribution, Donation,
and Foundation
Revenue
$25,927 $14,420 Iowa City receives significantly more donation revenue
than Madison.
Visits 98,401 42,518 Iowa City experiences more than double the
duplicated patron visits and volunteers than Madison
despite Madison having a population of 3.5 times the
size of Iowa City. Volunteers 584 285
546
2013 Wastewater Division Statistics
REVENUE, EXPENDITURE, & CASH BALANCE TRENDS
*2013 figures are budgeted amounts
Wastewater Division Revenue (funds 7200 & 7201)
Fiscal Year 2008 2009 2010 2011 2012 2013* Notes
Wastewater
Charges $12,512,010 $12,578,606 $12,591,199 $12,682,773 $12,548,976 $12,682,773
Other
Charges for
Services
$13,328 $31,666 $80,231 $75,696 $8,665 $75,696
Use of Money
& Property $672,428 $1,411,478 $473,512 $301,212 $276,434 $301,213 Primarily interest
revenue
Licenses &
Permits $0 $7,860 $12,019 $4,855 $5,896 $4,855
Intergov't $1,215 $0 $0 $0 $0 $0 Fed/State disaster
relief
Misc Revenue $67,303 $63,721 $52,296 $53,758 $155,230 $51,495
subtotal $13,266,284 $14,093,331 $13,209,257 $13,118,294 $12,995,200 $13,116,032
Debt Sales $0 $33,635,990 $15,914,664 $0 $0 $0
FY09/FY10:
Revenue Bond
refundings
Sale of Assets $0 $0 $221 $8,588 $469 $0
Bond
Ordinance
Transfers*
$7,247,436 $40,822,402 $23,522,888 $6,485,896 $6,488,050 $4,720,725
Same fund
transfers required
by bond
covenants
Total Revenue
& Other
Financing
Sources
$20,513,720 $88,551,722 $52,647,029 $19,612,779 $19,483,719 $17,836,757
SEWER FEES
Minimum Monthly Charge (includes the first 100 cu. ft. used) $8.15
Each Additional 100 cu. ft. $3.99
Why We Exist: The Iowa City Wastewater Division exists in order to economically ensure
the public health and safety of the citizens of Iowa City and locally protect the Iowa River as
a water resource for the people of Iowa. The Division will achieve the mission by providing
proper care, operation, and maintenance of City wastewater and storm water collection
systems, treatment plants, and the local environment.
547
Wastewater Division Expenditures (funds 7200 & 7201)
Fiscal Year 2008 2009 2010 2011 2012 2013* Notes
Personnel $1,626,454 $1,760,254 $1,849,770 $1,908,561 $2,007,555 $2,072,197
Services $2,328,285 $2,453,250 $2,480,733 $2,632,748 $2,647,511 $2,361,259
Supplies $496,485 $563,520 $540,813 $591,193 $707,352 $658,658
Capital Outlay $129,354 $100,785 $149,169 $81,645 $185,004 $445,923
subtotal $4,580,578 $4,877,809 $5,020,485 $5,214,146 $5,547,423 $5,538,037
Debt Service
Funding* $7,247,436 $40,822,402 $23,522,888 $6,485,896 $6,488,050 $4,720,725 FY09: Refunding of
Series 1996, 1997,
1999, 2000 Rev
Bonds
FY10: Refunding of
Series 2001, 2002
Rev Bonds
Revenue
Bond
Principal &
Interest
$7,176,052 $31,928,220 $16,133,300 $23,014,003 $6,308,000 $6,411,888
Other
Transfers Out $68,513 $343,647 $413,181 $1,415,260 $552,774 $4,803,423
Primarily capital
project funding.
Econ Dev Coord
subsidy removed
from this fund in
FY14 budget
Total Exp &
Trans Out $19,072,580 $77,972,077 $45,089,853 $36,129,306 $18,896,247 $21,474,073
The Wastewater fund’s unassigned cash balance at FY12 year-end increased to approximately
$13.5 million due to interest savings on the 2008, 2009 and 2010 Sewer Revenue Bond
Refunding issues. Restricted cash balance for approximately $11.9 million at the end of fiscal
year 2012. These funds are restricted in accordance with revenue bond covenants.
*estimated
FY13 year-end cash balance is estimated to drop 14.4% from FY12, and FY14 year-end
balance is estimated to fall another 12.3%, as capital project expenditures continue.
Bond covenant requirements are monitored on an accrual basis and reported in the City’s
Consolidated Annual Financial Report. Restricted cash balance is expected to decrease to
$10.2 million in fiscal year 2014.
Year-End Unassigned Cash Balance
FY10 FY11 FY12 FY13* FY14*
$12,615,016 $12,861,879 $13,546,595 $11,592,127 $10,162,862
548
WASTEWATER WORKLOAD AND OUTCOME MEASURES
FY2012 FY2013 FY2014
Actual Estimated Target Notes
Number of in-house
analyses (monthly) 456 494 520
CBOD, TSS, NH3 - Percent
removal 95.5% 94.8% 96.0%
CBOD: Carbonaceous
biochemical oxygen demand
TSS: Total suspended solids
NH3: Ammonia
Number of SSOs per year 4 6 4 SSO: Sanitary Sewer Overflows
(sewer backups)
Sewer Jetting, miles per
year 39.13 42 45
Video Inspection, miles per
year 15.7 17 20
549
2013 Water Division Statistics
REVENUE, EXPENDITURE, & CASH BALANCE TRENDS
*2013 figures are budgeted amounts
Water Division Revenue (funds 7300 & 7301)
Fiscal Year 2008 2009 2010 2011 2012 2013* Notes
Water Charges $8,309,843 $8,143,908 $7,997,337 $8,031,705 $8,225,836 $8,184,531
Use of Money &
Property $1,013,926 $562,332 $324,354 $142,613 $568,086 $142,614
Primarily
interest
revenue
Intergov’t $0 $0 $0 $26,319 $3,166 $0 Fed/State
disaster relief
Misc Revenue $127,438 $89,115 $26,961 $36,573 $11,388 $36,573 Sale of merch;
reimburs of exp
subtotal $9,451,208 $8,795,355 $8,348,651 $8,237,211 $8,808,476 $8,363,718
Debt Sales $0 $17,003,884 $0 $0 $4,989,908 $0
Misc Transfers
In $0 $0 $3,838 $0 $0 $0
Sale of Assets $0 $456 $4,834 $0 $729 $0
Bond Ordinance
Transfers* $2,203,971 $19,036,559 $2,080,453 $2,082,550 $2,085,268 $2,090,443
Same fund
required by
bond covenants
Total Rev &
Other Financing
Sources
$11,655,179 $44,836,254 $10,437,776 $10,319,761 $15,884,381 $10,454,161
Minimum Monthly Charge (MMC) Minimum Usage Rates
Meter Size (inches) Rate
5/8 (residential) $6.41
3/4 $7.00
1 $8.26
1½ $16.47
2 $22.14
3 $40.91
4 $71.37
6 $143.61
Cubic Feet Rate
First 100/mo. MMC (by meter size)
101-3,000/mo. $2.99/100 cu. ft.
3,001 and over $2.15/100 cu. ft.
Single Purpose Meter Charges
First 100/mo. MMC
Over 101/mo. $2.99/100 cu. ft.
Why We Exist: The mission of the Water Division is to efficiently produce and distribute
high quality and abundant quantity of potable water necessary for the residential,
commercial, industrial, and firefighting needs of the City while maintaining compliance with
EPA drinking water regulations.
550
Water Division Expenditures (funds 7300 & 7301)
Fiscal Year 2008 2009 2010 2011 2012 2013* Notes
Personnel $2,151,125 $2,239,506 $2,200,606 $2,342,807 $2,559,732 $2,639,648 Extra pay period in
FY12
Services $1,810,608 $2,137,399 $1,895,643 $2,130,065 $2,088,632 $2,064,534
Supplies $540,003 $648,267 $634,565 $584,368 $523,148 $644,544
Capital Outlay $779,499 $566,814 $408,867 $544,954 $523,043 $597,009
subtotal $5,281,234 $5,591,986 $5,139,680 $5,602,195 $5,694,556 $5,945,735
Debt Service
Funding* $2,203,971 $19,036,559 $2,080,453 $2,082,550 $2,085,268 $2,090,443 Same fund transfer
required by bond
covenants
FY09: Refunding of
Series 2000 Revenue
Bonds
Revenue Bond
Principal &
Interest
$2,184,246 $9,263,430 $12,014,596 $2,011,971 $2,061,409 $7,477,856
Other Transfers
Out $2,709,226 $1,837,479 $1,658,311 $2,555,713 $2,361,059 $3,924,958
GO bond abatement,
cap project funding;
Econ Dev Coord
subsidy removed
from this fund in
FY14 budget
Total Exp &
Trans Out $12,378,678 $35,729,455 $20,893,040 $12,252,429 $12,202,290 $19,438,992
The Water fund’s cash balance at the close of FY12 was approximately $8.7 million. Though
user fees are currently sufficient to cover annual operating costs, they are insufficient to cover
debt service and capital project expenditures. Fund balance will continue to be monitored and
fee adjustments will be recommended as necessary. Fund balance will be augmented as
FEMA reimbursements for flood related projects are received. There are no significant non-
recurring capital projects currently planned, however, $600,000 is budgeted to transfer to the
capital projects fund for the annual water main replacement program.
Year-End Unassigned Cash Balance
FY10 FY11 FY12 FY13* FY14*
$12,072,309 $10,065,355 $8,733,754 $5,448,175 $4,934,008
*estimated
FY13 year-end unassigned cash balance is estimated to fall 37.6% compared to FY12. FY14
cash balance is expected to decrease another 9.4%.
The Water fund will have an estimated $3.86 million in restricted cash at the end of FY13 for
revenue bond covenants
551
INPUT AND WORKLOAD MEASURES
Water
Division
Statistics
FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12
Water
pumped
(MG)
2,235.24 2,107.35 1,975.67 2,081.84 2,027.67 2,010.36 2,017.21 2,054.63 1,989.31 2,008.19
Non-
Account
Water (%)
13.70 10.00 3.60 4.00 3.70 7.20 12.90 13.40 11.00 8.26
Number of
hydrants 2,609 2,733 2,916 3,031 3,104 3,137 3,167 3,223 3,240 3,316
Number of
hydrants
flushed
3,105 3,264 3,504 3,642 3,728 3,771 3,808 3,878 3,899 4,000
Number of
meters 22,489 23,042 23,514 24,084 24,571 24,714 25,044 25,306 25,544 25,790
Bacterial
samples 936 936 936 936 832 832 832 832 832 832
Main breaks 90 75 52 79 60 60 62 39 56 57
New water
main (ft):
Subdivisions
12,648 17,173 19,381 14,454 25,679 5,775 2,597 10,513 2,627 5,745
New water
main (ft):
Projects
15,717 0 5,087 790 6,146 0 19,864 150 0 4,823
Total New
water main
(ft)
28,365 17,173 24,468 15,244 31,825 5,775 22,461 10,663 2,627 10,568
Water main
replaced by
Dist (ft)
2,221 2,876 3,657 3,614 4,035 3,129 4,013 5,227 2,853 3,507
Water main
replaced by
Contract (ft)
687 4,838 6,727 1,219 1,042 1,400 540 300
Total Water
main
replaced (ft)
2,221 3,563 8,495 10,341 5,254 4,171 4,013 6,627 3,393 3,807
Miles of
main 239 243 247 250 256 257 260 261 261 262
Service
work orders 4,569 5,168 5,455 5,304 ** ** 4,357 3,691 5,441
**Incomplete data
552
2012 WATER QUALITY REPORT
FOR
IOWA CITY WATER DEPARTMENT
This report contains important information regarding the water quality in our water system. The source of our water is surface water.
Our water quality testing shows the following results:
CONTAMINANT MCL - (MCLG) Compliance Date Violation Source
Type Value & (Range) Yes/No
Copper (ppm) AL=1.3 (1.3) 90th 0.01 (ND - 0.02) 09/30/2011 No
Corrosion of household plumbing
systems; Erosion of natural
deposits; Leaching from wood
preservatives
Lead (ppb) AL=15 (0) 90th
15.00 (ND - 140)
3 sample(s)
exceeded AL
09/30/2011 No
Corrosion of household plumbing
systems; erosion of natural
deposits
950 - DISTRIBUTION SYSTEM
Chlorine (ppm) MRDL=4.0
(MRDLG=4.0) RAA 0.9 (0.41 - 1.44) 12/31/2012 No Water additive used to control
microbes
Total Coliform
Bacteria
Presence of
coliform
bacteria in >5%
of monthly
samples (0)
TCR 1 sample(s)
positive 06/30/2012 No Naturally present in the
environment
Total Trihalomethanes
(ppb) [TTHM] 80 (N/A) LRAA NA (29 – 65) 2012 No By-products of drinking water
chlorination
Total Haloacetic Acids
(ppb) [HAA5] 60 (N/A) LRAA NA (0 – 15) 2012 No By-products of drinking water
disinfection
03 - S/EP IA RIVER, J WELLS, S WELLS, C WELLS
Sodium (ppm) N/A (N/A) SGL 16 04/19/2012 No Erosion of natural deposits; Added
to water during treatment process
Nitrate [as N] (ppm) 10 (10) SGL 4.1 (ND - 4.1) 12/31/2012 No
Runoff from fertilizer use;
Leaching from septic tanks,
sewage; Erosion of natural
deposits
Turbidity (NTU) N/A (N/A) TT 0.07 NTU
100 % 05/28/2012 No Soil runoff
Note: Contaminants with dates indicate results from the most recent testing done in accordance with regulations.
DEFINITIONS
Maximum Contaminant Level (MCL) – The highest level of a contaminant that is allowed in drinking water. MCLs are set as
close to the MCLGs as feasible using the best available treatment technology.
Maximum Contaminant Level Goal (MCLG) -- The level of a contaminant in drinking water below which there is no known or
expected risk to health. MCLGs allow for a margin of safety.
ppb -- parts per billion.
ppm -- parts per million.
pCi/L – picocuries per liter
N/A – Not applicable
ND -- Not detected
RAA – Running Annual Average
LRAA – Locational Running Annual Average
Treatment Technique (TT) – A required process intended to reduce the level of a contaminant in drinking water.
Action Level (AL) – The concentration of a contaminant which, if exceeded, triggers treatment or other requirements which a
water system must follow.
Maximum Residual Disinfectant Level Goal (MRDLG) - The level of a drinking water disinfectant below which there is no
known or expected risk to health. MRDLGs do not reflect the benefits of the use of disinfectants to control microbial
contaminants. 553
Maximum Residual Disinfectant Level (MRDL) - The highest level of a disinfectant allowed in drinking water. There is
convincing evidence that addition of a disinfectant is necessary for control of microbial contaminants.
SGL – Single Sample Result
TCR – Total Coliform Rule
GENERAL INFORMATION
Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The
presence of contaminants does not necessarily indicate that water posed a health risk. More information about contaminants or
potential health effects can be obtained by calling the Environmental Protection Agency’s Safe Drinking Water Hotline (800-426-
4791).
Some people may be more vulnerable to contaminants in drinking water than the general population. Immuno-compromised persons
such as persons with cancer undergoing chemotherapy, persons who have undergone organ transplants, people with HIV/AIDS or
other immune system disorders, some elderly, and infants can be particularly at risk from infections. These people should seek advice
about drinking water from their health care providers. EPA/CDC guidelines on appropriate means to lessen the risk of infection by
Cryptosporidium and other microbial contaminants are available from the Safe Drinking Water Hotline (800-426-4791).
If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in
drinking water is primarily from materials and components associated with service lines and home plumbing. IOWA CITY WATER
DEPARTMENT is responsible for providing high quality drinking water, but cannot control the variety of materials used in plumbing
components. When your water has been sitting for several hours, you can minimize the potential for lead exposure by flushing your
tap for 30 seconds to 2 minutes before using water for drinking or cooking. If you are concerned about lead in your water, you may
wish to have your water tested. Information on lead in drinking water, testing methods and steps you can take to minimize exposure is
available from the Safe Drinking Water Hotline or at http://www.epa.gov/safewater/lead.
ADDITIONAL HEALTH INFORMATION
Infants and young children are typically more vulnerable to lead in drinking water than the general population. It is possible that lead
levels at your home may be higher than at other homes in the community as a result of materials used in your home's plumbing. If you
are concerned about elevated lead levels in your home's water, you may wish to have your water tested and flush your tap for 30
seconds to 2 minutes before using tap water. Additional information is available from the Safe Drinking Water Hotline (800-426-
4791).
SOURCE WATER ASSESSMENT INFORMATION
This water supply obtains a portion of its water from the sandstone and dolomite of the Cambrian-Ordovician aquifer. The Cambrian-
Ordovician aquifer was determined to have low susceptibility to contamination because the characteristics of the aquifer and overlying
materials provide natural protection from contaminants at the land surface. The Cambrian-Ordovician wells will have low
susceptibility to surface contaminants such as leaking underground storage tanks, contaminant spills, and excess fertilizer application.
A detailed evaluation of your source water was completed by the Iowa Department of Natural Resources, and is available from the
Water Operator at 319-356-5162.
This water supply obtains water from one or more surface waters. Surface water sources are susceptible to sources of contamination
within the drainage basin.
Surface Water Name Susceptibility
Iowa River (Sand Pit) high
Iowa River high
OTHER INFORMATION
*Turbidity is an indicator of treatment filter performance and is regulated as a treatment technique.
*The range high for the lead water quality value, 140 ppb was due to a non-representative sample site and procedure being used. The
highest value was actually 29 ppb.’
*In February 2013 Iowa City failed to monitor by collecting 68 of the 70 samples required for Coliform Bacteria. Adverse health
effects, if any, are not known. Monitoring procedures have been corrected to avoid future violations.
CONTACT INFORMATION
For questions regarding this information or how you can get involved in decisions regarding the water system, please contact IOWA
CITY WATER DEPARTMENT at 319-356-5162. 554
2013 Iowa City Municipal Airport Statistics
REVENUE, EXPENDITURE, & CASH BALANCE TRENDS
*2013 figures are budgeted amounts
Iowa City Municipal Airport Revenue
Fiscal Year 2008 2009 2010 2011 2012 2013* Notes
Rents $232,207 $244,045 $273,810 $276,226 $282,023 $276,226 Primarily hangar rental;
also includes land leases
Interest Revenue $23,023 $1,668 $3,214 $1,170 $1,314 $1,170
Royalties &
Commissions $21,302 $19,309 $14,543 $17,028 $24,248 $17,028
Misc Revenue $14,117 $28,947 $500 $0 $3,156 $0
subtotal $290,649 $293,968 $292,067 $294,424 $310,741 $294,424
Sale of Assets $1,610,007 $0 $223,000 $376,500 $400,747 $336,936
70% of land sales are
used for loan repayment
per 2011 policy
Transfer in -
General Fund
Subsidy
$112,000 $130,000 $120,000 $100,000 $100,000 $100,000
General Fund subsidy will
drop to approx $72,000 in
FY14
Interfund Loan
Proceeds $47,249 $117,375 $230,029 $0 $0 $0 Used to fund capital
projects
Total Revenue &
Other Financing
Sources
$2,059,905 $541,343 $865,096 $770,924 $811,488 $731,360
Why We Exist: The Iowa City Municipal Airport, through the direction of the Airport
Commission, will provide a safe, cost-effective general aviation airport that creates and
enriches economic, educational, health care, cultural, and recreational opportunities for the
greater Iowa City area.
555
Iowa City Municipal Airport Expenditures
Fiscal Year 2008 2009 2010 2011 2012 2013* Notes
Personnel $101,867 $68,035 $40,164 $42,319 $47,181 $63,008
Services $275,068 $196,661 $242,496 $269,113 $242,041 $245,986
Supplies $8,766 $7,647 $9,897 $5,749 $7,717 $6,657
Capital
Outlay $8,753 $8,114 $13,550 $33,495 $33,837 $20,000
subtotal $394,454 $280,458 $306,107 $350,676 $330,776 $335,651
Cap Project
Trans Out $518,044 $158,485 $271,341 $73,425 $49,594 $539,266
Interfund
Loan
Repayment
$22,190 $23,225 $24,170 $42,317 $323,882 $282,682
Misc Trans
Out $1,521,314 $36,845 $77,638 $10,219 $11,517 $11,892
FY08: Debt Service payment using
land sale proceeds (2001 GO bond)
Econ Dev Coord subsidy removed
from this fund in FY14 budget
Total Exp &
Trans Out $2,456,002 $499,012 $679,256 $476,637 $715,769 $1,169,491
The Airport fund’s cash balance on June 30, 2012 was $676,370, a 16.4% increase over the
FY2011 year-end cash balance. The increase in cash balance was the result of revenue
generated through the sale of land. A portion of this balance was used to repay existing loans
for capital improvements.
Year-End Unassigned Cash Balance
FY10 FY11 FY12 FY13* FY14*
$287,676 $580,651 $676,370 $238,239 $255,316
*estimated
70% of airport land sale proceeds are used for loan repayment, per policy adopted 9/6/11. In
FY12 and FY13, this resulted in $280,000 and $237,000 payments, respectively, to principal in
addition to scheduled principal and interest payments. Year-end cash balance is expected to
drop as a result of these accelerated loan repayments
Airport Activity
Fuel sold is a useful proxy measure for airport activity. There is a timing difference between
when fuel is sold and payments received. The chart below presents the fiscal year in which
payments were received. This timing difference and/or fiscal year vs. calendar year tracking
can account for some inconsistencies in comparative data. Thus, it is more important to focus
on data trends rather than one particular data point.
FY08 FY09 FY10 FY11 FY12
Gallons of
Fuel Sold 211,270 192,370 144,603 169,311 241,397
556
Iowa General Aviation Airport Comparison
The data presented below compare statistics from selected Iowa General Aviation airports; the
airports presented are all enhanced service airports. Expenditures are FY13 original budget
amounts. Operational expenditures consist of personnel, services, and supplies. *Estimated
economic output is derived from the Iowa Department of Transportation’s Economic Impact of
Aviation report, 2009.
Outcomes
& Measures Iowa City Ames Ankeny1 Davenport Muscatine
Expenditures
Operational
Expenditures $315,651 $117,058 $311,617 $217,138 $102,400
Personnel
Costs3 $63,008 $48,749 $0 $95,213 $0
Total
Expenditures $393,375 $117,058 $311,617 $286,898 $116,800
Activity
Based
Aircraft 84 78 110 118 30
Economic Impact
Estimated
Economic
Output*
$11,207,300 $7,789,400 $14,780,700 $20,270,500 $4,671,000
Economic
Output per
Ops Dollar
$35.51 $66.54 $47.43 $93.35 $45.62
Revenues
General Fund
Subsidy $100,000 ($91,010) $7,9051 $30,000 $47,300
GF Subsidy
as % of Ops.
Exp.
31.7% (77.7%) 2.5% 13.8% 46.2%
Rental
Revenue2 $276,226 $155,168
Unavailable:
Hangar lease
=$170/month
$130,000 $56,000
1Ankeny has an airport authority levy which was estimated at $303,712 for FY13 2Rental revenue includes hangar and land leases
3Ankeny and Muscatine use contractual services for all operations; there are no city personnel costs in addition to the
contracted amount
557
Iowa General Aviation Airport Activity Comparison
The chart below presents data from Iowa City compared to two Iowa general aviation airports.
All three are categorized as enhanced service. Fuel flowage is used as a proxy for airport
activity. Operational expenses include personnel costs, services, and supplies. Services vary
by airport, thus data should be analyzed in conjunction with all metrics; trends are more
indicative of performance than any one data point.
Annual Activity
and Operational
Expenditures*
Iowa City Davenport Muscatine Comment
2008
Fuel Flowage 211,270 360,000 183,200 Iowa City spends more on
operational expenses than the
comparison airports. Ops. Dollar per
Gallon $1.83 $0.53 $0.61
2009
Fuel Flowage 192,370 225,000 106,566
Activity dropped at all three
airports during the economic
downturn, with the public
spending less on travel and
recreation. Increased fuel
prices also likely played a role
in the decrease.
Ops. Dollar per
Gallon $1.42 $0.71 $1.04
2010
Fuel Flowage 144,603 280,000 57,841
Ops. Dollar per
Gallon $2.02 $0.60 $1.98
2011
Fuel Flowage 169,311
unavailable
71,234
Ops. Dollar per
Gallon $1.87 $1.27
2012
Fuel Flowage 241,397 83,000 2011-2012 data were
unavailable for Davenport when
this analysis was conducted. Ops. Dollar per
Gallon $1.23 $1.16
Comparative Analysis
Operational Expenditures
Personnel, Services, and Supplies
Iowa GA Airport Comparison
Iowa City ranks first in this
comparison group for
operational expenditures.
Services are approximately
78% of operational costs.
Consider:
Operational costs will vary
dramatically based on the
number of services provided.
Not every airport contracts for
the same services through their
respective FBO’s; Iowa City FBO
service expenditures cover snow
removal, building, and grounds
maintenance.
558
Personnel Costs
Costs not included in FBO service
Personnel costs have
diminished significantly over the
last three years as one full-time
position (Maintenance Worker I)
has been eliminated. The
Operations Specialist position
was increased from 0.75 to 1.0
FTE with the FY13 budget.
General Fund Subsidy
The amount of airport operations not
funded by business activities.
Iowa GA Airport Comparison
Iowa City provides the most
general fund support for its
airport of any city analyzed
here. However, Iowa City
does not have the highest
percentage of operational
expenditures funded through
general fund support.
Rental Revenue
Revenue generated from hangar and
land leases.
Iowa City generates the most
rental revenue of any airport
analyzed here. There is also
a waiting list of more than 20
aircraft for hangar spaces.
Rental rates are continuously
reviewed by staff and
compared to other eastern
Iowa airports.
Based Aircraft
Number of hangar spaces rented
Iowa GA Airport Comparison
Iowa City has 84 leased hangar
spaces plus one based
helicopter. There is a waiting
list of over twenty aircraft for
hangar spaces. Iowa City
ranks third in the number of
based aircraft among airports
analyzed here.
Fuel Flowage
Proxy for Activity
Fuel flowage (activity) dropped
significantly during 2009-2010,
but 2011 activity increased to
nearly 2008 levels.
Consider:
In many general aviation airports,
personnel costs are subsumed in
the FBO contract. The Iowa City
airport has low personnel costs
for an airport its size. The
reduction in personnel costs has
been the largest factor in
declining operational costs in
recent fiscal years.
Consider:
Rental revenue has steadily
increased in recent years. Hangar
rental rates were increased by
2.5% during FY12. Additional
aircraft spaces would be in the
highest demand during University
of Iowa home football games.
Consider:
Though Iowa City ranks third among
airports analyzed here in terms of
the percentage of operations funded
Consider:
Funding additional projects
would have to be weighed
against rehabilitating existing
hangars, runway
improvements, etc.
559
GENERAL INFORMATION
LOCATION AND TRANSPORTATION
The City, with a 2010 Census population of 67,862, serves as the County seat for Johnson
County. The City lies at the intersection of Highways 80 and 380. The City is approximately
115 miles east of the City of Des Moines, 20 miles south of the City of Cedar Rapids and 55
miles west of the City of Davenport. The Cedar Rapids Airport, located 20 miles from downtown
Iowa City is served by a number of national and regional air carriers. Rail service is provided by
the mainline of the Chicago, Rock Island and Pacific Railroad.
LARGER EMPLOYERS
A representative list of larger employers in the City is as follows:
Employer Type of Business Number of Employees 1)
University of Iowa Education 22,228
University of Iowa Hospitals Healthcare 6,815
Iowa City Comm. School District Education 1,743
Pearson Educational Measurement Business Consulting 1,683
Hy-Vee 2) Grocery 1,415
ACT, Inc Education Programs 1,401
Mercy Hospital Health Services 1,397
Veteran’s Affairs Medical Center Health Services 1,390
City of Iowa City Government 1,057
International Automotive Components Plastic Foam Products 722
Wal-Mart 2) Retail 678
Systems Unlimited Assisted Living 630
Schenker Logistics Inc. Transportation/Trucking 600
Johnson County Administration Government 561
1) Includes full and part-time as well as seasonal employees.
2) Includes locations in Iowa City and Coralville.
BUILDING PERMITS
City officials report the following construction activity as of April 30 2013. Building permits are
reported on a calendar year basis.
2009 2010 2011 2012 2013
New Construction:
No. of new permits: 178 175 145 225 62
Valuation: $44,124,541 $70,834,597 $57,910,359 $95,292,497 $59,614,926
Remodeling Repair
and Additions:
No. of new permits: 510 609 593 491 110
Valuation: $31,023,251 $25,204,275 $23,789,433 $73,944,194 $6,257,346
Total Permits 688 784 738 716 172
Total Valuations $75,147,792 $96,038,872 $81,699,792 $169,236,69
1
$65,872,272
560
U.S. CENSUS DATA
Population Trend
1980 U.S. Census 50,508
1990 U.S. Census 59,738
2000 U.S. Census 62,220
2002 Special City Census 62,380
2010 U.S. Census 67,862
Source: U.S. Census Bureau website.
UNEMPLOYMENT RATES
Johnson State of
Iowa City County Iowa
Annual Averages: 2009 4.5% 4.3% 6.2%
2010 4.5% 4.4% 6.3%
2011 4.3% 4.2% 5.9%
2012 3.9% 3.8% 5.2%
2013 (March) 3.8% 3.6% 5.0%
Source: Iowa Workforce Development website.
EDUCATION
Public education to the City is provided by the Iowa City Community School District, with
certified enrollment of 12,774.4 for the 2012-13 school year. There are approximately 1,743 full
and part time employees of the district. The district owns and operates several pre-school sites,
eighteen elementary schools, three junior high schools, two senior high schools, and one
alternative school for ninth through twelfth graders. Education is also provided through the
Clear Creek – Amana Community School District, with certified enrollment of 1,671.3 for the
2012-13 school year. Four year college programs and vocational training are available
throughout the area including University of Iowa and Kirkwood Community College.
EFFECTIVE BUYING INCOME
Effective Buying Income and Retails Sales as reported for 2012 are as follows:
Total
EBI
Median
Household EBI
Total Retail
Sales
Retail Sales
Per Household
Iowa City $1,296,772,500 $32,676 $1,068,605,974 $38,506
Johnson
County
2,937,087,500 39,999 2,079,642,466 38,409
State of Iowa 58,694,507,500 38,089 44,629,676,496 36,106
Source: Claritas, Inc.
561
FINANCIAL SERVICES
Commercial banking services are provided to residents of the City by Farmers & Merchants
Savings Bank and MidWestOne Bank1) and branch offices of American Bank and Trust
Company, N.A., Bank of the West, Corridor State Bank, First American Bank, Hills Bank and
Trust Company, Liberty Bank, FSB, U.S. Bank, N.A., Wells Fargo Bank, N.A. and West Bank.
Farmers & Merchants Savings Bank and MidWestOne Bank report the following annual
deposits as of December 31 of each year:
Year Ending
Farmers & Merchants
Savings Bank MidWestOne Bank1)
2008 $86,052,000 $1,136,987,000
2009 81,823,000 1,186,400,000
2010 77,470,000 1,223,944,000
2011 82,982,000 1,308,061,000
2012 87,469,000 1,406,107,000
1) Formerly Iowa State Bank & Trust Company.
Source: FDIC official website.
562
ECONOMIC OVERVIEW
The national economy continues to
move toward recovery after one of
the deepest recessions on record.
The recession officially spanned
from December 2007 to June 2009
(National Bureau of Economic
Research). Real GDP has grown in
14 consecutive quarters after
declining in five of the six preceding
quarters.
(Source: Bureau of Economic Analysis)
Iowa City‟s economy has fared
better than the state as a whole
during the economic downturn.
While Iowa City‟s unemployment
rate has increased, it remains
well below state and national
levels. As of April 2013, the Iowa
City Metropolitan Statistical Area
was tied for the second lowest
unemployment rate of all MSAs
nationally.
(Source: Bureau of Labor Statistics) Unemployment figures represent not seasonally adjusted annual averages.
The average
residential home
sale price has
rebounded after a
decline in 2010.
Source: Iowa City Area
Association of
REALTORS®
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
National 6.0%5.5%5.1%4.6%4.6%5.8%9.3%9.6%8.9%8.1%
Iowa 4.4%4.6%4.3%3.7%3.8%4.0%6.2%6.3%5.9%5.2%
Iowa City 3.1%3.6%3.2%2.7%2.9%3.0%4.5%4.5%4.3%3.9%
0.0%
2.0%
4.0%
6.0%
8.0%
10.0%
12.0%
Unemployment Rates
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
Avg. Sale Price $172 $185 $187 $190 $199 $199 $201 $185 $202 $211
% Change 10.78%7.36%1.45%1.61%4.73%-0.25%0.92%-7.67%8.82%4.89%
$100
$120
$140
$160
$180
$200
$220
Iowa City Average Residential Home Sale Price
in thousands
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
US 2.5%3.5%3.1%2.7%1.9%-0.3%-3.1%2.4%1.8%2.2%
Iowa 3.8%7.0%1.8%1.0%4.7%-2.5%-1.6%1.9%2.2%2.4%
-4.0%
-2.0%
0.0%
2.0%
4.0%
6.0%
8.0%
US & Iowa GDP Trends
Annual Percent Change
563
The growth in
assessed property
value has slowed in
recent years. The
effect of this slow
growth on taxable
value has been offset
by increases in the
state-mandated
“rollback”; a higher
percentage of
residential properties‟
value is taxable.
*100% assessed valuations before rollback; military exemptions deducted; includes TIF; excludes gas & electric utilities
Taxable valuations exclude TIF, gas & electric utilities
Tax collection year displayed
Source: Iowa Department of Management
The State of Iowa limits the portion of
a property‟s value that is taxable,
known as the assessment limitation
order or “rollback”. This system is
intended to limit the amount taxable
value can increase in any one year.
Taxable value can differ by property
class (e.g. residential, commercial,
agricultural, industrial); for City
revenue streams, this most notably
affects the taxable value of residential
properties.
The portion of residential properties‟ assessed value that is taxable hit a low point in FY09,
when forty-four percent of residential property values were taxable. This percentage has
increased steadily for five consecutive years. However, this has coincided with slower
assessed value growth and an Iowa Supreme Court decision allowing some apartment
complexes previously taxed as commercial properties to reorganize as residential cooperatives.
Currently, 100% of a commercial property‟s assessed value is taxable, meaning that as
apartment complexes are reclassified as residential, the revenue the City realizes in property
taxes from these complexes drops by approximately half. As Iowa City has more multi-unit
apartment buildings per capita than elsewhere in the state, this decision disproportionately
affects Iowa City‟s tax base.
FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14
Assessed $3,147 $3,246 $3,757 $3,874 $4,210 $4,315 $4,371 $4,439 $4,532 $4,581
Taxable $2,006 $2,051 $2,242 $2,292 $2,411 $2,516 $2,686 $2,774 $2,901 $2,975
% Change, Taxable 3.67%2.24%9.35%2.19%5.20%4.37%6.77%3.28%4.56%2.55%
% Change, Assessed 7.87%3.16%15.63%3.18%8.53%2.64%1.68%1.58%2.11%1.09%
$0
$1,000
$2,000
$3,000
$4,000
$5,000
Assessed and Taxable Property Valuations*
in millions
FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14
Rollback 48%48%46%46%44%46%47%49%51%53%
38%
40%
42%
44%
46%
48%
50%
52%
54%
Taxable Percentage of Home Value
564
Though the value of
building permits
issued has declined
in recent years, these
numbers rebounded
significantly in 2012.
Total value in 2012
was the highest of
any year since 2003.
One measure of local
economic health is hotel/motel
tax receipts. The City uses
hotel/motel tax receipts to
augment funds for public
safety, parks & recreation
services, and the Convention &
Visitors Bureau.
Generating revenue from non-
Iowa City residents reduces the
tax burden on residents. After
a dip in revenue during FY10,
hotel/motel tax receipts are
above pre-recession levels.
In 2009, the State of Iowa enacted legislation
establishing cities‟ right to impose a franchise tax
on gas and electric utilities. On February 16,
2010, the Iowa City City Council passed and
approved an ordinance establishing a one
percent (1%) tax. Of the $928,000 estimate for
FY2013, $510,000 will fund a portion of the
operational costs associated with Fire Station #4.
$68,000 is earmarked for maintenance of the
right-of-way. The remaining $350,000 is for
recurring Capital Improvement Projects (CIP) in
the right of way. *FY13 figures are estimated revenue
FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12
Hotel/Motel $563 $602 $636 $692 $724 $752 $667 $746 $814
% Change 6.92%5.60%8.81%4.67%3.92%-11.39%11.84%9.17%
$0
$100
$200
$300
$400
$500
$600
$700
$800
$900
Hotel/Motel Tax Revenue
in thousands
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
Value $170 $119 $112 $115 $119 $145 $75 $96 $82 $169
Permits 967 915 882 872 701 807 688 784 738 716
$0
$20
$40
$60
$80
$100
$120
$140
$160
$180
$200
Building Permits
*Value in millions
FY11 FY12 FY13*
Utility Franchise
Fee Revenue $725,478 $826,450 $928,000
% Change 13.92%12.29%
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
Utility Franchise Fee Revenue
565
The Iowa City property tax levy comprised
approximately 44% of City residents‟ total
property tax bill. The Iowa City
Community School District and Johnson
County make up another 35% and 18% of
the total levy, respectively.
*Includes Johnson County, the City of Iowa City Assessor,
and Agricultural Extension levies.
Source: Johnson County Auditor
Iowa City‟s levy rate
dropped approximately
3.2% in FY13, largely
facilitated by an
increase in the State-
mandated „rollback‟
and moving Transit
operations out of the
General Fund. Iowa
City‟s FY14 levy rate
totals $16.805; this
represents a decline of
2.6%. The rates of
overlapping
jurisdictions are not
certified as of this
publication.
City policy states that
year-end General
Fund unassigned cash
balance will fall
between 15% and 25%
of total expenditures.
The FY12 excess
balance was used to
repay internal loans for
capital projects. FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12
Cash Balance $14,429 $15,792 $17,468 $18,840 $15,489 $13,605 $16,327 $18,508 $17,104
% of Exp.36.5%38.3%40.1%39.6%31.3%27.2%34.4%36.4%29.3%
$0
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
$18,000
$20,000
General Fund Unassigned Cash Balance
in thousands
Iowa City
44%
ICCSD
35%
Johnson
County*
18%
Kirkwood CC
3%
Overlapping Taxing Jurisdictions
Percent of FY13 Total Levy Rate
FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13
IC Levy Rate 17.596 17.314 17.729 17.302 17.297 17.717 17.853 17.757 17.842 17.272
IC % of Total 47.2%46.8%46.2%45.3%44.5%43.7%44.0%43.4%43.8%43.7%
Total Overlapping 37.247 37.027 38.355 38.226 38.830 40.567 40.596 40.915 40.754 39.499
16.500
16.700
16.900
17.100
17.300
17.500
17.700
17.900
City of Iowa City Levy Rate and Percentage of
Overlapping Jurisdictions
566
City pension
contributions
continue to grow
at a rapid pace.
Expenditures for
FY12 were a
30% increase
over FY11,
partially
attributable to
an extra pay
period in FY12.
FY13 budgeted expenditures are an approximately 10% increase over FY12. Pension
contributions are expected to increase again in FY14, with public safety pension contributions
increasing to 30.12% of salary (a 15.3% increase) and IPERS contributions increasing to 8.93%
(a 3.0% increase).
MFPRSI employee
contributions are
set by statute,
currently 9.40%.
City contributions
are determined by
the system‟s
actuary.
IPERS City and
employee
contributions are
currently a
60%/40% split,
with the City
paying 60% of total
contributions.
FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13*
Supplemental $23 $23 $38 $61 $33 $35 $37 $51 $58 $39
MFPRSI $1,316 $1,704 $1,925 $1,952 $1,918 $1,425 $1,347 $1,654 $2,277 $2,463
IPERS $1,230 $1,294 $1,331 $1,382 $1,519 $1,659 $1,778 $1,874 $2,328 $2,617
Total $2,572 $3,024 $3,297 $3,398 $3,474 $3,122 $3,166 $3,582 $4,667 $5,124
% Change 17.59%9.04%3.07%2.21%-10.11%1.39%13.16%30.29%9.78%
$0
$1,000
$2,000
$3,000
$4,000
$5,000
City Pension Contributions
in thousands
FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14
IPERS 5.75%5.75%5.75%6.05%6.35%6.65%6.95%8.07%8.67%8.93%
MFPRSI 24.92%28.21%27.75%25.48%18.75%17.00%19.90%24.76%26.12%30.12%
0.00%
5.00%
10.00%
15.00%
20.00%
25.00%
30.00%
35.00%
City Pension Contribution Rates
567
Property taxes comprise over half of
General Fund revenue. This reliance on
property tax revenue could become
problematic if commercial property tax
reform proposals at the state level gain
traction. City staff will continue to monitor
service and staffing levels, appropriate
user fees, and attempt to identify ways to
diversify revenue sources in order to plan
for a significant drop in property tax
revenue.
Personnel costs comprise the largest
portion of General Fund expenditures.
Other financial uses are primarily
transfers out to capital projects.
Total outstanding General Obligation debt dropped over $12 million between FY11 and FY14.
Due to unusually low interest rates and the City‟s strong bond rating, the municipal bond market
continues to be in the City‟s favor.
56%
2%
8%
4%
7%
2%
21%
FY2012 Actual GF Revenue
Taxes
Licenses & Permits
Intergovernmental
Charges for Services
Misc Revenue
Use of Money &
Property
FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14
Outstanding Debt $85,290 $85,060 $85,840 $87,090 $84,995 $75,050 $80,575 $75,320 $70,505 $68,000
$0
$10,000
$20,000
$30,000
$40,000
$50,000
$60,000
$70,000
$80,000
$90,000
$100,000
Total Outstanding General Obligation Debt on June 30
in thousands
64%
15%
4%
3% 14%
FY12 Actual GF Expenditures
Personnel
Services
Supplies
Capital Outlay
Other Fincial Uses
568
Debt as a percent of the allowable debt
limit has also continued to fall. The
State of Iowa mandates that
outstanding General Obligation debt
not exceed five percent of the total
assessed value of taxable properties in
the municipality. Iowa City outstanding
General Obligation debt is
approximately 1.5% of assessed value,
or approximately one-third of the
allowable debt margin.
Iowa City has an
additional internal
policy which states
that the debt
service property
tax levy shall not
exceed thirty
percent of the total
property tax levy.
For FY14, the debt
service levy is
approximately
twenty-six percent
of the total
property tax levy
rate.
FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14
%53%52%45%44%40%34%36%33%31%29%
0%
10%
20%
30%
40%
50%
60%
GO Debt as a Percent of Debt Limit
FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14
DS % of Total 22.83%23.40%22.42%21.89%24.29%23.63%25.00%26.06%25.73%23.98%
Debt Service Levy 3.954 4.149 3.879 3.786 4.303 4.219 4.438 4.649 4.443 4.030
Total Levy Rate 17.314 17.729 17.302 17.297 17.717 17.853 17.757 17.842 17.269 16.805
15.00%
17.00%
19.00%
21.00%
23.00%
25.00%
27.00%
29.00%
Debt Service % of Total Levy Rate
569
City of Iowa City, Iowa
Actual Valuation and Taxable Valuation of Property
Last Ten Fiscal Years
Actual Valuation
Tax Collection Year:
FY2014 FY2013 FY2012 FY2011
Residential 3,367,051,717$ 3,284,249,136$ 3,182,636,485$ 3,122,874,615$
Agricultural (taxed at Ag rate)2,655,640 2,516,440 2,263,884 2,314,823
Commercial 1,113,600,025 1,149,535,927 1,146,182,052 1,139,935,432
Industrial 72,834,630 73,400,730 73,044,725 72,283,702
Railroads 3,205,451 2,619,932 1,799,383 1,593,188
Utilities w'out Gas & Electric 10,816,940 11,051,685 10,729,898 9,491,730
Gross valuation 4,570,164,403 4,523,373,850 4,416,656,427 4,348,493,490
Less: Military exemption 3,059,502 3,096,542 3,163,216 3,239,146
Net valuation 4,567,104,901 4,520,277,308 4,413,493,211 4,345,254,344
Incremental value (Debt Service Levy only)14,113,908 11,712,327 25,408,838 25,408,841
Gas and Electric 87,100,183 83,538,109 81,240,051 79,196,417
Total Actual valuation 4,668,318,992$ 4,615,527,744$ 4,520,142,100$ 4,449,859,602$
Percent change 1.144%2.110%1.579%1.684%
Taxable Valuation
FY2014 FY2013 FY2012 FY2011
Assessment Limitation(residential rollback)52.8166%50.7518%48.5299%46.9094%
Residential 1,776,096,066$ 1,666,036,081$ 1,544,260,536$ 1,464,643,790$
Agricultural (taxed at Ag rate)1,591,636 1,447,988 1,562,422 1,534,056
Commercial 1,113,600,025 1,149,535,927 1,146,182,052 1,139,935,432
Industrial 72,834,630 73,400,730 73,044,725 72,283,702
Railroads 3,205,451 2,619,932 1,799,383 1,593,188
Utilities w'out Gas & Electric 10,816,940 11,051,685 10,729,898 9,491,730
Gross valuation 2,978,144,748 2,904,092,343 2,777,579,016 2,689,481,898
Less: Military exemption 3,059,502 3,096,542 3,163,216 3,239,146
Net valuation, All Levies 2,975,085,246 2,900,995,801 2,774,415,800 2,686,242,752
Incremental value (Debt Service Levy only)14,113,908 11,712,327 25,408,838 25,408,841
Total Taxable valuation 2,960,971,338 2,912,708,128 2,799,824,638 2,711,651,593
Gas and Electric Utilities (excise tax)46,813,214 47,404,050 48,337,968 46,333,208
Total w/Gas and Electric Utilities 3,007,784,552$ 2,960,112,178$ 2,848,162,606$ 2,757,984,801$
Percent change 1.610%4.032%3.252%2.956%
Total Direct Tax Rate
City of Iowa City 16.805 17.269 17.842 17.757
570
FY2010 FY2009 FY2008 FY2007 FY2006 FY2005
3,065,278,624$ 2,991,702,239$ 2,722,753,839$ 2,636,227,621$ 2,236,069,559$ 2,154,178,858$
1,499,347 1,564,892 1,533,849 1,581,682 1,801,804 1,967,769
1,055,126,085 1,030,546,806 989,384,646 974,751,194 913,679,349 905,060,045
67,288,971 65,905,651 58,212,982 57,498,282 55,287,549 54,772,220
2,098,465 2,532,561 1,764,970 1,151,648 819,399 818,404
9,304,801 9,136,525 9,216,530 11,337,515 10,380,965 9,693,480
4,200,596,293 4,101,388,674 3,782,866,816 3,682,547,942 3,218,038,625 3,126,490,776
3,324,338 3,395,642 3,424,348 3,462,684 3,484,353 3,627,327
4,197,271,955 4,097,993,032 3,779,442,468 3,679,085,258 3,214,554,272 3,122,863,449
117,812,738 111,540,045 94,863,574 77,784,899 31,028,292 23,956,764
61,065,832 54,080,557 54,053,135 50,311,216 46,918,636 44,723,239
4,376,150,525$ 4,263,613,634$ 3,928,359,177$ 3,807,181,373$ 3,292,501,200$ 3,191,543,452$
2.639%8.534%3.183%15.632%3.163%7.866%
FY2010 FY2009 FY2008 FY2007 FY2006 FY2005
45.5893%44.0803%45.5596%45.9960%47.9624%48.4558%
1,384,088,145$ 1,307,510,775$ 1,234,872,337$ 1,208,404,751$ 1,072,233,178$ 1,044,015,783$
1,407,234 1,410,002 1,533,849 1,581,682 1,801,804 1,967,769
1,055,126,085 1,027,539,961 989,384,646 965,950,624 913,679,349 898,204,880
67,288,971 65,905,651 58,212,982 57,498,282 55,287,549 54,772,220
2,098,465 2,525,753 1,764,970 1,141,869 819,399 812,323
9,304,801 9,136,525 9,216,530 11,337,515 10,380,965 9,693,480
2,519,313,701 2,414,028,667 2,294,985,314 2,245,914,723 2,054,202,244 2,009,466,455
3,324,338 3,395,642 3,424,348 3,462,684 3,484,353 3,627,327
2,515,989,363 2,410,633,025 2,291,560,966 2,242,452,039 2,050,717,891 2,005,839,128
117,812,738 111,540,045 94,863,574 77,784,899 31,028,292 23,439,402
2,633,802,101 2,522,173,070 2,386,424,540 2,320,236,938 2,081,746,183 2,029,278,530
45,156,750 44,597,261 41,542,405 42,641,354 42,834,191 45,612,494
2,678,958,851$ 2,566,770,331$ 2,427,966,945$ 2,362,878,292$ 2,124,580,374$ 2,074,891,024$
4.426%5.688%2.853%11.456%2.586%4.082%
17.853 17.717 17.297 17.302 17.729 17.314
571
City of Iowa City
Property Tax History – All Direct and Overlapping Governments
(per $1,000 assessed valuation)
Collection
Year
Iowa City
Community
School
District
Johnson
County*
Kirkwood
Community
College
State of
Iowa
City of
Iowa
City
Total
Iowa City
Percentage
of Total
Residential
Rollback %
2004-05 12.875 6.166 0.668 0.004 17.314 37.027 46.8 48.4558
2005-06 13.582 6.391 0.649 0.004 17.729 38.355 46.2 47.9642
2006-07 13.632 6.415 0.872 0.004 17.302 38.226 45.3 45.9960
2007-08 13.852 6.823 0.855 0.004 17.297 38.830 44.5 45.5596
2008-09 14.192 7.803 0.852 0.004 17.717 40.567 43.7 44.0803
2009-10 14.191 7.708 0.840 0.003 17.853 40.596 44.0 45.5893
2010-11 14.690 7.540 0.926 0.003 17.757 40.915 43.4 46.9094
2011-12 14.591 7.320 0.999 0.003 17.842 40.754 43.8 48.5299
2012-13 14.073 7.075 1.079 0.003 17.269 39.499 43.7 50.7518
2013-14 13.688 7.077 1.065 0.003 16.805 38.639 43.5 52.8166
*Includes Johnson County, the City of Iowa City Assessor, and Agricultural Extension levies.
Source: Johnson County Auditor
572
Property Tax Rate Comparison
(Levy Rate per $1,000 Valuation)
City FY13 Tax
Rate Rank FY12/FY13 %
Change
Ames $10.72 1 -1.11%
Dubuque $10.78 2 3.16%
North Liberty $11.03 3 0.00%
West Des Moines $12.05 4 0.00%
Coralville $13.53 5 0.00%
Cedar Rapids $15.22 6 0.00%
Sioux City $15.99 7 -4.02%
Davenport $16.78 8 8.05%
Des Moines $16.92 9 2.05%
Iowa City $17.27 10 -3.20%
Council Bluffs $17.85 11 0.00%
Waterloo $18.21 12 -1.73%
FY2013 Estimated General Fund Revenue
FY13 Adopted Budget
Revenues Transfers In
Debt
Proceeds/
Asset
Sales
Total
Revenue
Per
Capita
Revenue*
Per
Capita
Rank
Dubuque $49,934,068 $11,121,385 $52,250 $61,107,703 $1,060.22 1
West Des Moines $42,932,524 $11,485,636 $6,000 $54,424,160 $961.40 2
Cedar Rapids $81,406,611 $30,822,058 $100,000 $112,328,669 $889.20 3
Coralville $14,327,091 $2,461,252 $7,500 $16,795,843 $888.34 4
Iowa City $48,643,012 $8,998,222 $94,650 $57,735,884 $850.78 5
Council Bluffs $38,467,428 $13,275,000 $0 $51,742,428 $831.47 6
Des Moines $116,250,640 $30,559,492 $85,200 $146,895,332 $722.08 7
Waterloo $39,357,238 $9,409,647 $85,700 $48,852,585 $714.16 8
Sioux City $39,798,099 $18,914,422 $68,933 $58,781,454 $710.92 9
Davenport $50,442,128 $19,955,524 $10,000 $70,407,652 $706.30 10
North Liberty $6,713,745 $1,370,064 $0 $8,083,809 $604.44 11
Ames $22,807,027 $8,040,011 $0 $30,847,038 $523.14 12
*Per Capita calculations use 2010 US Census data
573
FY2012 Hotel/Motel Tax
City* Effective
Date
FY12
Receipts
Des Moines 4/1/1979 $4,366,762
West Des Moines 4/1/1979 $3,071,320
Cedar Rapids 4/1/1979 $2,835,100
Council Bluffs 4/1/1979 $2,579,387
Coralville 7/1/1983 $2,138,911
Davenport 4/1/1981 $2,055,052
Dubuque 4/1/1979 $1,896,796
Ames 4/1/1988 $1,596,570
Sioux City 4/1/1979 $1,301,109
Waterloo 4/1/1981 $1,246,022
Iowa City 4/1/1983 $810,539
*All cities listed impose the state allowed maximum rate of 7%
Source: Iowa Department of Revenue
574
FY2012 Local Option Sales Tax
Source: Iowa Department of Revenue
City Rate
Effective
Date
Sunset
Date
FY12 Actual
Receipts Purpose
Cedar Rapids 1% 04/01/09 06/30/14 $17,410,497 90% flood recovery, 10% property tax
relief
Davenport 1% 01/01/89 N/A $15,019,969 60% property tax relief, 40% capital
improvements and equipment
Sioux City 1% 01/01/87 N/A $11,703,322
60% property tax relief, 20% infrastructure
projects, 10% city facilities projects, 10%
economic development
Waterloo 1% 04/01/91 12/31/15 $9,735,945 100% street repair
Iowa City 1% 07/01/09 06/30/13 $8,824,896
100% remediation, repair, and
protection of flood-impacted public
infrastructure
Dubuque 1% 04/01/88 N/A $8,360,022
50% property tax relief, 20% City facilities
maintenance, 30% special assessment
relief
Council Bluffs 1% 04/01/90 N/A $8,188,591 Streets and sewers
Ames 1% 01/01/87 N/A $6,605,821 60% property tax relief 40% community
betterment
Des Moines 0% N/A
West Des Moines 0% N/A
575
FY2013 Utility Rate Comparison
(average monthly bill per residential unit)
City Water1 Sewer1 Solid
Waste
Storm
Sewer Total Overall
Rank
Ames $25.96 $26.34 $0.004 $3.45 $55.75 1
Council Bluffs $24.13 $17.24 $16.00 $0.00 $57.37 2
Coralville $17.80 $22.62 $19.002 $2.00 $61.42 3
Dubuque $20.30 $27.37 $11.69 $5.60 $64.96 4
Cedar Rapids $23.93 $20.86 $17.55 $4.78 $67.12 5
West Des Moines $26.63 $31.72 $10.553 $4.25 $73.15 6
Sioux City $25.69 $34.54 $14.90 $0.83 $75.96 7
Des Moines $23.82 $31.10 $13.00 $8.50 $76.42 8
Iowa City $27.34 $36.08 $15.50 $3.00 $81.92 9 (rank) (8) (9) (7) (6)
North Liberty $32.77 $40.46 $9.352 $2.00 $84.58 10
Davenport $34.69 $34.95 $13.402 $2.35 $85.39 11
1 Average residential household estimated at 8 ccf per month.
2 Volume based. Average residential household estimate for 65 gallon.
3 Volume based. Average residential household estimate for 48 gallon.
4 Privatized service.
576
APPENDIX
State Forms
Budget Resolutions
Glossary
F
Y
2
0
1
4
579
580
581
582
583
584
585
586
587
588
589
GLOSSARY
Assessed Valuation: The estimated value placed upon real and personal property by the
City Assessors as the basis for levying property taxes.
Assigned Fund Balance: The portion of the net position of a governmental fund that
represents resources set aside by the government for a particular purpose.
Bonded Debt: A written promise to pay a specified sum of money at a future date along
with periodic interest. Proceeds from bonds are typically used for long-term debt to
pay for construction of capital projects.
Bond Rating: Each bond issue has a rating assigned to it by an independent bond rating
company. The rating is based on the City’s financial condition and has an impact on
the bond bids and interest rates the City will pay on the bonds over their lifetime.
Budget: A financial plan for a specific time period that estimates the expenditures and the
means of financing those expenditures which are associated with all services and
functions performed by the City.
Business Type Activities: One of two classes of activities reported in the government-
wide financial statements. Business-type activities are finance in whole or in part by
fees charged to external parties for goods or services. These activities are usually
reported as enterprise funds.
Capital Improvements Program (CIP): A management tool used to assist in the
scheduling, planning, and execution of a series of capital improvements over a five-
year period. The CIP is updated annually. It sets forth the estimated expenditures by
year and specifies the resources estimated to be available to finance the project
expenditures.
Capital Improvements Projects: The specific projects that make up the Capital
Improvements Program. The projects involve construction, purchase, or renovation of
city facilities or property. They are generally non-recurring major improvements to the
City's physical plant which necessitate long-term financing and are permanent in
nature.
Capital Outlay: Expenditures for fixed assets, such as equipment, remodeling, minor
building improvements, and vehicles, that are funded from the operating budget.
Since long-term financing is not necessary and expenditures of this type are of such
recurring character, these items are not part of the Capital Improvements Program.
Cash Basis: A basis of accounting in which transactions are recognized only when cash
is increased or decreased. Or, a basis of accounting in which transactions are
recorded when cash is expended or received for goods and services which are sold.
Committed Fund Balance: Self-imposed limitation imposed at highest level of decision
making that requires formal action at the same level to remove.
Commodities: Items or supplies needed for routine maintenance and operations. They
include cleaning, maintenance and office supplies, repair materials, minor
equipment, and tools.
590
Contingency: Funds set aside, but not appropriated or approved for use. These funds could
be used for unanticipated expenditure requirements, new programs, or to absorb
unexpected revenue losses.
Contractual Service: Services such as utilities, postage, printing, employee travel, repairs and
rentals, which are purchased from private contractors.
Debt Limit: Debt incurred as a general obligation of the City shall not exceed statutory
limits: presently 5% of the total assessed value of property within the corporate limits
as established by the City Assessor.
Debt Service: Payment of principal and interest to holders of the City debt instruments.
Deficit: Excess of an entity's liabilities over its assets (a negative fund balance). The term may
also be used to describe a situation where expenditures exceed revenues.
Department : A major organizational unit in the City comprised of related work activities
aimed at accomplishing a major service or regulatory program.
Division: An organizational subdivision of a department.
Employee Benefits: Contributions made by the City to designated funds to meet
commitments or obligations for employee fringe benefits. Included are the City's
share of costs for Social Security, Iowa Retirement System, and the other pension,
medical, and life insurance plans.
Enterprise Fund: Separate financial entity used for government operations that are
financed mainly from user fees – see Business-Type Activities.
Equity Transfers: Non-recurring or non-routine transfers of equity between funds.
Expenditures: The cost of goods received and services rendered.
Fiscal Year: A 12-month time period to which the annual operating budget applies. In Iowa, the fiscal
year begins July 1 and ends the following June 30.
Full-time Equivalent (FTE) Positions: A part-time position converted to the decimal equivalent
position based on total hours per year. Full-time positions charged to more than one program
are shown as an appropriate fraction in each program.
Fund: An independent fiscal and accounting entity with a self-balancing set of accounts recording
cash, which are segregated for the purpose of carrying on specific activities or attaining certain
objectives.
Fund Balance: The cash balance that remains in a fund on a given date after all receipts and
expenditures have been recorded.
General Fund: The fund supported by taxes, fees, and other revenues that may be used for any
lawful purpose.
General Obligation Bonds: When the city pledges its full faith and credit to the repayment of the
bonds it issues, then those bonds are general obligation (G.O.) bonds.
591
Governmental Activities: Activities generally financed through taxes, intergovernmental revenues,
and other nonexchange revenues. These activities are usually reported in governmental
funds and internal services funds.
Grants: Contributions or gifts of cash or other assets from another governmental entity to be used or
expended for a specified purpose, activity or facility.
Intergovernmental Revenue: A contribution of assets (usually cash) by one governmental unit or
other organization to another. Typically, these contributions are made to local governments
from the State and Federal governments. Grants are usually made for specified purposes.
Internal Service Fund: Funds used to account for the financing of goods or services provided by one
department or agency to other departments or agencies of the City, on a cost reimbursement
basis.
Interfund Loan: Loans between funds.
IPERS: Iowa Public Employees’ Retirement System (IPERS). Established by the Iowa
Legislature in 1953 to provide a secure defined benefit retirement plan for Iowa’s public
employees. IPERS covers all municipal employees, with the exception of sworn police
officers and fire fighters.
Levy Rate: The property tax rate stated in terms of dollars and cents for every thousand dollars of
assessed property value.
Market Value: The estimated value of real and personal property based upon the current price at
which both buyers and sellers are willing to do business.
MFPRSI: The Municipal Fire & Police Retirement System of Iowa (MFPRSI) is a defined benefit
public retirement system for public safety staff. The System was created by act of the 1990
Iowa Legislature, with formal operations beginning on January 1, 1992. MFPRSI is
administered under the direction of a Board of Trustees, with representatives from the
membership, participating cities, citizens of Iowa and the Iowa General Assembly under Iowa
Code Chapter 411.
Moody’s Investors Service: An independent bond rating agency that provides bond rating services
for the City’s bond issues. The City’s current bond rating is Aaa.
Non-Program: Program costs that do not relate to any one department, but represent costs of a
general City-wide nature.
Nonspendable Fund Balance: Portion of net resources that cannot be spent because of their form
or because they must be maintained intact.
Operating Transfer: Routine and/or recurring transfers of assets between funds.
Ordinance: A formal legislative enactment by the City Council, which implements or amends local
law. Any budgetary change which affects total appropriations, levies, use of reserved
appropriations, personnel authorizations, or duties and powers of appointed officials
requires the adoption of an ordinance.
Personnel Services: Services rendered by full-time and part-time employees to support the functions
of City departments. Costs include salaries, fringes and other related benefits.
592
Program: A distinct function of city government which provides services to the public or other city
departments.
Reserves: An account used to earmark a fund balance or a portion of a fund balance for a specific
use. A reserve may be established formally by ordinance or resolution or informally by
administrative action.
Restricted Fund Balance: Limitations imposed by creditors, grantors, contributors, laws and
regulations of other governments or laws through constitutional provisions or enabling
legislation.
Revenue: Income derived from taxes, fees, grants and charges. In the broader sense, "revenue"
refers to all government income, regardless of source, to fund services.
Revenue Bonds: A bond that is payable from a specific source of revenue and to which full faith and
credit of the city is not pledged.
Services and Charges: A category of expenditures used for the purchase of services provided by
individuals, businesses or agencies who are not in the direct employ of the city.
Special Assessment: A tax levied against a property owner to offset all or part of the cost of public
capital improvements which are deemed to benefit that particular property. Special
assessments are commonly used to finance improvement projects such as street
construction, sidewalk construction, or installation of sewer lines. Special assessments are
levied in addition to regular property taxes.
Subsidy: Financial aid given to a governmental unit by another governmental unit. For example, in
Iowa City, the General Fund subsidizes the Airport with property tax monies.
Tax Incremental Financing District (T.I.F.): A geographical area designated for public end private
development. Public improvements are funded by debt which is repaid through segregating
the increased property taxes resulting from private development.
Tax Levy: The total amount of property taxes imposed by a government.
Tort Liability: A tort is a wrong against an individual or property that is neither a crime nor a violation
of a contract. The City could be found liable or responsible by a court when a tort occurs on
City property, as a result of the actions of a City employee, or the function of a City operated
activity. The City levies a special tax to purchase tort liability insurance and to cover the cost of
tort damages for which the City is found responsible.
Transfers: Financial transactions that occur between City funds.
Trust and Agency: Funds used to account for monies held by the City in a trustee, custodial or agent
capacity for the City's pension and retirement funds and for other entities such as other
governmental units. The budget includes the Johnson County Council of Governments
(JCCOG) which is a joint endeavor among city governments within Johnson County and the
county government.
Unassigned Fund Balance: Residual net resources. Total fund balance in the general fund
in excess of nonspendable, restricted, committed and assigned fund balance.
593
594