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Home My WebLink About1-18-18 Commission Packet 1 If you will need disability-related accommodations in order to participate in this program/event, please contact Linda Kopping, Senior Center at 319-356-5225, linda-kopping@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. Senior Center Commission Agenda Thursday, January 18, 2018 4 PM – 5:30 PM Room 205 Time 4 PM 1. Introductions/Welcome—Reese 2. Minutes (December 14, 2017) 4:10—4:15 PM 3. Public Discussion 4:15—4:25 PM 4. Discussion of Commission Visits and Alternatives —Reese Board of Supervisors Call in advance to be placed on the agenda 1. Wednesdays: January 24 and 31, and February 7 and 14 at 9 AM at the CAB (call for specific date and to be placed on agenda City Council All meeting dates are tentative and should be checked prior to attending 1. Tuesday: February 6 at 7 PM 4:25—4:35 PM 5. FY18 Budget Update 4:35—5:10 PM 6. Operational Overview—Kopping ✓ Update on Policies and Procedures ✓ FOC ✓ Painting Project ✓ Staff Reports 5:10—5:29 PM 7. Commission Discussion—Reese ✓ Election of 2018 Officers 5:30 PM 8. Adjourn **Next Meeting: February 15, 2018** Meeting Packets: 1. Agenda: Thursday January 18, 2017 2. Staff Reports 3. Minutes: Senior Center Commission, Thursday, December 14, 2017 Preliminary Minutes December 14, 2017 1 MINUTES SENIOR CENTER COMMISSION December 14, 2017 ROOM 205, IOWA CITY/JOHNSON COUNTY SENIOR CENTER Members Present: Kathy Mitchell, Kenn Bowen, Cheryll Clamon, Lorraine Dorfman, Mark Holbrook, Hiram (Rick) Weber Members Absent: Margaret Reese Staff Present: Kristin Kromray, Linda Kopping Others Present: None CALL TO ORDER: The meeting was called to order by Reese at 4:00 PM. RECOMMENDATIONS TO COUNCIL: None. APPROVAL OF MINUTES FROM OCTOBER 26, 2017 MEETING: Motion: To accept the minutes from the October 26, 2017 with amendments. Motion carried on a vote of 5/0. Mitchel/Dorfman PUBLIC DISCUSSION: None. DISCUSSION OF COMMISSION VISITS: No commissioner could attend a City Council meeting or Board of Supervisors meeting. FY19 OPERATIONAL BUDGET UPDATE: Kopping reported that the budget has been reviewed by City management. While there were a few changes made, they were minor. Kopping will present the budget to the City Council in early January. Commissioner Weber joined the meeting. OPERATIONAL OVERVIEW: Preliminary Minutes December 14, 2017 2 Kopping reported that the morning receptionist has been out ill for some time. She is planning on coming back next Monday. The afternoon receptionist gave notice earlier this week, effective immediately. The position has been posted. The fall Friends of the Center appeal letters were sent out the f irst week of December. This year targeted fundraising letters were sent out to three different groups of people. Since November 15th (about the time Friends started receiving donations due to the annual report being released) there have been 63 donations totaling $12,257. This is slightly more than received during the same timeframe last year. The Friends of the Center website is very near completion and will be launched by the end of the year. The last step is to have a handful of participants look at the site for feedback. Kopping said when the site is live there will be a press- release as well as events to showcase the new site. Buhman reported that the new program guide is now available and registration started this week. She noted that some of the ongoing classes that previously did not have a membership requirement now do. Buhman noted that the fall programs had been well received . One highlight was the Red Cedar Chamber Music. After this event a participant said to Buhman that they think of the Senior Center more and more as a cultural center. Buhman also noted that a presentation about the architecture of downtown Iowa City by Steve Stimmel was attended by over 60 people. Stimmel is an architect from Des Moines. He expressed his desire do another presentation due to the enthusiasm of Senior Center participants. Buhman will have an intern this spring who is a student in the Aging and Longevity studies program and the University of Iowa. She will be working on putting together a brain health fair and working on donor recognition. Commissioner Bowen questioned the difference between a material fee as opposed to a fee for a book. He thought there may be confusion regarding the difference since one is listed under the name of a class and one is listed in the descriptive text. Buhman explained that a material fee is money that is paid directly to the Senior Center but occasionally there may be book or other materials, for example art supplies, that must be purchased to participant in the class. The commission discussed different ways to make materials purchased by a participant clearer. COMMISSION DISCUSSION: Preliminary Minutes December 14, 2017 3 Kopping thanked Commissioner Holbrook for his years of service on the commission. She noted his presence at many Senior Center events and help partnering with various organizations. Mitchell noted that since Elder Services has partnered with Horizons for the congregate meal the quality of the food has increased. She noted that it seems like more people are also coming for the meal. Commissioner Clamon was reappointed for another term. Jay Honohan was also reappointed but decided to decline the appointment. This leaves an opening on the Commission that must be filled by a male who lives in Iowa City. Commissioners discussed the election of officers and will put a slate together for the next meeting. ADJOURNMENT: Motion: To Adjourn. Motion carried on a vote of 6/0. Clamon/Mitchell Preliminary Minutes December 14, 2017 4 Senior Center Commission Attendance Record Year 2017 Name Term Expires 1/19/17 2/16/17 3/16/17 4/20/17 5/18/17 6/15/17 7/20/17 8/17/17 9/21/17 10/26/17 11/16/17 12/14/17 Kenn Bowen 12/31/20 -- -- -- -- -- -- X X X X NM X Cheryll Clamon 12/31/18 X X X NM NM X O/E X X X NM X Lorraine Dorfman 12/31/19 X X X NM NM X X O/E X X NM X Mark Holbrook 12/31/18 X X X NM NM X X X O/E X NM X Kathy Mitchell 12/31/19 X X X NM NM X X X X X NM X Margaret Reese 12/31/17 X X X NM NM X X X X X NM O/E Hiram (Rick) Weber 12/31/20 -- -- -- -- -- X O/E X X X NM X Key: X = Present O = Absent O/E = Absent/Excused NM = No meeting -- = Not a member 01/17/2018 13:09 |CITY OF IOWA CITY |P 1 KKromray |YEAR TO DATE REPORT |glytdbud FOR 2018 99 JOURNAL DETAIL 2018 4 TO 2018 4 ORIGINAL REVISED AVAILABLE PCT APPROP BUDGET YTD EXPENDED MTD EXPENDED ENC/REQ BUDGET USED____________________________________________________________________________________________________________________________________ 10570100 Senior Center Administrations _________________________________________ 336110 Johnson County -59,220 -59,220 -45,000.00 .00 .00 -14,220.00 76.0% 346600 Membership Fees -69,000 -69,000 -34,660.00 .00 .00 -34,340.00 50.2% 356200 Permit Parking -32,000 -32,000 -10,385.00 .00 .00 -21,615.00 32.5% 362100 Contrib & Donations -60,000 -60,000 -2,528.00 .00 .00 -57,472.00 4.2% 363910 Misc Sale of Merchandise -3,240 -3,240 -3,961.46 .00 .00 721.46 122.3% 369100 Reimb of Expenses -27,250 -27,250 -660.25 .00 .00 -26,589.75 2.4% 369300 Cashier Overages 0 0 12.81 .00 .00 -12.81 100.0% 382200 Building/Room Rental -12,480 -12,480 -8,940.00 .00 .00 -3,540.00 71.6% 382400 Locker Rentals -1,490 -1,490 -1,155.00 .00 .00 -335.00 77.5% 384200 Vending Machine Commission -230 -230 -76.35 .00 .00 -153.65 33.2% 392300 Sale of Equipment 0 0 -52.00 .00 .00 52.00 100.0% 393910 Misc Transfers In 0 0 -11.15 .00 .00 11.15 100.0% TOTAL Senior Center Administratio -264,910 -264,910 -107,416.40 .00 .00 -157,493.60 40.5% 10570220 Senior Center Classes _________________________________________ 346400 Lessons -1,200 -1,200 -1,255.00 .00 .00 55.00 104.6% 348900 Charges for Services -17,570 -17,570 -12,206.00 .00 .00 -5,364.00 69.5% TOTAL Senior Center Classes -18,770 -18,770 -13,461.00 .00 .00 -5,309.00 71.7% 10570250 Senior Center Chorus _________________________________________ 346500 Entry Fees -4,800 -4,800 -2,600.00 .00 .00 -2,200.00 54.2% 369100 Reimb of Expenses -1,250 -1,250 -205.00 .00 .00 -1,045.00 16.4% TOTAL Senior Center Chorus -6,050 -6,050 -2,805.00 .00 .00 -3,245.00 46.4% 10570260 Senior Center Special Events _________________________________________ 346700 Special Events -1,750 -1,750 -1,533.75 .00 .00 -216.25 87.6% 369100 Reimb of Expenses -15,000 -15,000 -1,650.00 .00 .00 -13,350.00 11.0% TOTAL Senior Center Special Event -16,750 -16,750 -3,183.75 .00 .00 -13,566.25 19.0% 01/17/2018 13:09 |CITY OF IOWA CITY |P 2 KKromray |YEAR TO DATE REPORT |glytdbud FOR 2018 99 JOURNAL DETAIL 2018 4 TO 2018 4 ORIGINAL REVISED AVAILABLE PCT 10570270 Senior Center Television APPROP BUDGET YTD EXPENDED MTD EXPENDED ENC/REQ BUDGET USED____________________________________________________________________________________________________________________________________ 10570270 Senior Center Television _________________________________________ 363910 Misc Sale of Merchandise -1,380 -1,380 -648.00 .00 .00 -732.00 47.0% TOTAL Senior Center Television -1,380 -1,380 -648.00 .00 .00 -732.00 47.0% GRAND TOTAL -307,860 -307,860 -127,514.15 .00 .00 -180,345.85 41.4% ** END OF REPORT - Generated by Kristin Kromray **