HomeMy WebLinkAbout02-13-2018 Community Police Review BoardMEMORANDUM REVISED
COMMUNITY POLICE REVIEW BOARD RE Y ISED
A Board of the City of Iowa City
DATE: February 9, 2018
TO: CPRB Members
FROM: Chris Olney
RE: Board Packet for meeting on February 13, 2018
Enclosed please find the following documents for your review and comment at the next board meeting:
• Agenda for 02/13/18
• Minutes of the meeting on 01/09/18
• ICPD General Orders 07-02 (Detainee Processing)
• ICPD General Orders 99-03 (Prisoner Transport)
• ICPD General Orders 01-01 (Bias -Based Policing)
• Memo Proposed Changes
• Draft Community Forum Information
• Office Contacts — January 2018
• Updated Member Contact List
• Complaint Deadlines
Other resources available:
National Association for Civilian Oversight of Law Enforcement
NACOLE provides information regarding civilian oversight in law enforcement nation wide. For more
information see: www.NACOLE.org
COMMUNITY POLICE REVIEW BOARD
Tuesday, February 13, 2018 — 5:30 p.m.
HELLING CONFERENCE ROOM
410 E. Washington Street
ITEM NO. 1 CALL TO ORDER and ROLL CALL
ITEM NO. 2 CONSIDER MOTION ADOPTING CONSENT CALENDAR AS PRESENTED OR
AMENDED
• Minutes of the meeting on 01/09/18
• ICPD General Orders 07-02 (Detainee Processing)
• ICPD General Orders 99-03 (Prisoner Transport)
• ICPD General Orders 01-01 (Bias -Based Policing)
ITEM NO. 3 NEW BUSINESS
ITEM NO.4 OLD BUSINESS
• Proposed Ordinance Change Discussion
• Community Forum Discussion
ITEM NO. 5
PUBLIC DISCUSSION
ITEM NO. 6
BOARD INFORMATION
ITEM NO. 7
STAFF INFORMATION
ITEM NO. 8
TENATIVE MEETING SCHEDULE and FUTURE AGENDAS
• March 13, 2018, 5:30 p.m., Helling Conference Rm
• April 10, 2018, 5:30 p.m., Helling Conference Rm
• April 23, 2018, 6:00 p.m., IC Library (Community Forum)
• May 8, 2018, 5:30 p.m., Helling Conference Rm
ITEM NO. 9 ADJOURNMENT
ff you will need disability -related accommodations in order to participate in this program/event, please contact
Kellie Fruehling at 319-356-5043, hellie-fruehlingCiowa-city.org. Early requests are strongly encouraged to
allow sufficient time to meet your access needs.
DRAFT
COMMUNITY POLICE REVIEW BOARD
MINUTES — January 09, 2018
CALL TO ORDER: Chair Townsend called the meeting to order at 5:30 P.M.
MEMBERS PRESENT: Monique Green, David Selmer, Orville Townsend
MEMBERS ABSENT: Don King
STAFF PRESENT: Legal Counsel Pat Ford, Staff Chris Olney
STAFF ABSENT:
OTHERS PRESENT: Iowa City Police Chief Matherly
RECOMMENDATIONS TO COUNCIL
None.
CONSENT CALENDAR
Motion by Green, seconded by Selmer, to adopt the consent calendar as presented or amended.
Minutes of the meeting on 12/07/17
ICPD General Orders 05-01 (Persons with Mental Illness)
ICPD General Orders 99-08 (Body Camera and In Car Recorders)
Motion carried, 3/0, King Absent.
NEW BUSINESS
Community Forum Discussion — Olney reminded the Board of the annual community forum.
In previous years it was held in April and there was usually a discussion topic or presentation.
Green suggested to have a Police Department Representative be involved in the forum. Possibly to
have a presentation or introduction of the Community Relations/Downtown Liaison Officer. At past
forums community members had questions that were more police related policies/procedures and the
board was not able to respond.
Chief Matherly offered to have the Police Department give a presentation and be available for
questions.
The Board agreed to hold the forum at the public library on Monday April 23, 6:00 P.M.
The specific forum topic and agenda would be discussed at the next regular meeting.
OLD BUSINESS
Proposed Ordinance Change Discussion - The Board discussed conducting future meetings with the
Police Chief to better open communications channels regarding concerns or issues. It would also be
beneficial to the Board to understand the Police Training Policy and procedures. Police Chief stated he
is willing to provide training information and to be available for future meetings.
Selmer agreed to draft points of concerns and suggestions for the next meeting.
January 9, 2018
Page 2
PUBLIC DISCUSSION
None.
BOARD INFORMATION
None.
STAFF INFORMATION
Legal Counsel Ford asked Police Chief Matherly if it would be possible to see a red line version of the
changes that are made to the revised General Orders. Chief Matherly will send a copy showing
changes in the future.
City Clerk Fruehling will be the staff representative at the next meeting as Olney will be absent.
TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change)
• February 13, 2018, 5:30 PM, Helling Conference Rm
• March 13, 2018, 5:30 PM, Helling Conference Rm
• April 10, 2018, 5:30 PM, Helling Conference Rm
• April 23, 2018, 6:00 PM, IC Library Meeting Rm A (Community Forum)
• May 8, 2018, 5:30 PM, Helling Conference Rm
ADJOURNMENT
Motion for adjournment by Selmer, seconded by Green.
Motion carried, 3/0, King Absent.
Meeting adjourned at 6:00 P.M.
COMMUNITY POLICE REVIEW BOARD
ATTENDANCE RECORD
YEAR 2017-2018
(Meeting Date)
TERM
1/10
1114
3114
4111
519
818
8129
9112
]0/10
ll/14
12I7
1/9118
NAME
EXP.
71
Joseph
7/1/17
X
X
X
X
O/
---
---
---
Treloar
E
Mazahir
7/1/21
X
X
0/
X
O/
X
X
X
X
X
X
X
O/E
---
Salih
E
E
Donald
7/1/19
O/E
O/E
X
X
X
X
X
X
X
X
X
X
X
O
King
Monique
7/1/20
X
X
X
X
X
X
O/E
X
X
X
X
X
X
X
Green
Orville
7/l/20
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Townsend
David
9/1/21
---
---
---
---
---
X
O/E
X
X
O
X
O/E
X
Selmer
KEY: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
--- = Not a Member
OPS 21.1
DETAINEE
Original Date of Issue General Order Number
September 27, 2007 07-02
Effective Date of Reissue Section Code
January 8 2018 1 OPS-21
Reevaluation Date Amends / Cancels
January 2019 1 OPS-21 Previous Version (2008)
C.A.L.E.A. Reference
Chapter 42,71
I. PURPOSE
The purpose of this order is to define the areas of the Iowa City Police
Department where Detainee Processing is to occur. It is also the goal of this
policy to establish parameters for officers to follow while processing detainees at
the Department.
II. POLICY
It is the policy of the Iowa City Police Department to process temporary
detainees in a safe and efficient manner. Facilities used for processing Al be
maintained with this goal in mind. ,
0M.M.1
III. DEFINITIONS = rYr,
Detainee: A person in the custody of agency personnel and whose`_-fr66ddrRi of
movement is at the will of agency personnel.
Temporary Detention: Detention of a person for the purpose of processing or
testing. Temporary detention is measured in minutes or hours and does not
involve housing or feeding detainees.
OPS 21.2
Processing: Pre -booking activities involving a detainee in custody (i.e.
fingerprints, breath tests)
Authorization
Temporary detention of persons in custody may be required while officers
conduct OWI tests or fingerprint juveniles. Detainees under these conditions
should be carefully monitored since they will be in close proximity to officers.
The following rooms are authorized as temporary detention/processing areas:
1. Interview Room 1
2. Interview Room 2
3. Room 114
Training
Only sworn personnel will be used to monitor those persons held in temporary
detention. Personnel who monitor detainees must receive training on procedures
to be followed in handling such detainees at the time of their hiring and at least
every three years thereafter. Basic academy training will not be considered
sufficient for this purpose. An exception to this is dispatch personnel that have
the ability to monitor these areas through the use of closed circuit video. The
ability for dispatch to monitor detainees shall not be a substitute for the presence
of sworn personnel in the detention/processing area.
Training for this purpose will include methods for summoning assistance,
restraint equipment available in the temporary detention areas, and methods for
dealing with uncooperative detainees. These methods should include options for
immediate transfer to jail or the delay of testing or processing until a later time.
M PROCEDURES
A. Documentation :>a,
Whenever a detainee is brought to the Iowa City Police Departn egfoG
temporary detention, at a minimum, a radio log will reflect the namb';of the
detainee, their age, the reason being detained and the time the p0xson®
arrived. Whenever such person is released, that time will be reflected Rthe
radio log. The intent of this paragraph is to document the length of time'
persons are held in temporary detention.
B. Stationmaster/Dispatcher Responsibilities
Station masters shall monitor (audio and video) the detention areas when
detainees are being processed. When a detainee is brought to the Police
OPS 21.3
Department, they shall record within the call log the detainee's name, date of
birth, reason for detention (OWI processing, fingerprinting and/or
investigative) and the date and time out at the facility. If a fixed object is used
to secure a detainee, the station master shall record (as an officer change of
status) the time secured in station (Unit Status "S") and the time released
from restraint to fixed object (Unit Status "R"). If field sobriety tests are
conducted in the hallway off the Gilbert Street entrance, station masters shall
inform other officers not to enter until those tests are complete. Officers that
are with a detainee in the processing area shall activate the exterior light
indicating such. Officers shall not enter the processing area from Gilbert
Street if this light is activated.
C. Processing and Searching
Upon arrival at the Iowa City Police Department a subsequent search shall be
performed. It is recommended that a second officer be present for this search
if possible and after this secondary search has been conducted, necessary
reports, testing, and other processing should occur.
D. Locked Spaces
Detainees will not be secured in locked spaces within the Police Department.
E. Securing to Fixed Objects
Officers shall secure detainees to fixed objects designed for such use.
Exceptions to this include, SFTS processing, OWI processing, DIRE exams,
fingerprinting or other booking needs, when a detainee is being interviewed
as part of an on -going investigation, and/or unless doing so would hinder
further investigation. Examples of authorized fixed objects to be used when
securing a detainee include cuff rails, bars or bolts, and chairs or benches
designed to cuff detainees to. Detainees shall not be handcuffed to anii
object not so designed as a means of preventing escape. If a deraineele
secured to a fixed object, the officer shall notify the station master 6 theaime
the detainee is secured in the station and the time the detainee i.sf.etea,%ed ins
station. The station master shall then enter the appropriate unit status c9bes
to the call for service. ZE7
�. CJ
F. Separation of Males, Females, and Juveniles
To every extent possible, detainees shall be kept separate in different rooms
by sex and juvenile detainees shall be kept separate in different rooms from
adult detainees.
OPS 21.4
Securi
A. Weapons Control
Firearms weapons are not permitted into any space actively being used as a
temporary detention area. Prior to removing handcuffs from the detainee,
firearms will be secured in the lockboxes maintained for that purpose in the
detention/processing areas. Exceptions to this include an emergency alarm
activation or any other indication of an emergency need in the detainee
processing area. Conductive energy devices, chemical irritants, and striking
batons are permissible in spaces actively being used as a temporary
detention area.
B. Emergency Alarms
All officers working in the processing area shall be equipped with a portable
radio. That radio shall be operational and shall always be within reach of the
officer in the processing area. An emergency request for assistance may be
made by voice transmission or by means of activation of the emergency
button on the radio. The exception to this is that radios shall not be turned on
when in proximity of DataMaster testing. Additionally, fixed alarm buttons
which alert the Stationmaster are present in the detention rooms and may
be used if assistance is needed.
C. Access to Area
When an area is being used for temporary detention, only those pe[son`iel
with reason to be there may enter or remain in that area after sedrirtng tl it
firearm in a lock box. If the hallway off the Gilbert Street entrance=i-acti ty
being used for sobriety tests, officers without prisoners or causeo:be irEie f"
area and other employees shall enter by an alternate route. OtheCoffiC V
with prisoners may enter but only when the hallway itself is not being used for
sobriety tests. The Stationmaster will advise arriving officers if the hallway is
actively being used for sobriety tests.
When conducting interviews or interrogations, only one person should be
interviewed by no more than 2 officers in any given situation.
D. Escape Prevention
In order to limit the risk of escape the following precautions should be
followed:
- Handcuffs shall remain applied when feasible
- The detainee should be seated away from doors and windows
- Sufficient personnel should be present to physically prevent escape
OPS 21.5
Detainees shall be secured to authorized fixed objects except for any of
the following: SFTS processing, OWI processing, DRE exams,
fingerprinting or other booking needs, when a detainee is being
interviewed as part of an on -going investigation, and/or unless doing so
would hinder further investigation.
E. Constant Supervision
Detainees will be under constant supervision. This includes visual and audio
observation.
F. Monitoring
Remote audio and/or video monitoring of detainees shall not substitute for the
physical monitoring of detainees by sworn personnel.
G. Detainee Transport
Parking on Gilbert Street should be avoided by Personnel to enable officers
with detainees easy access to the Police Department.
Physical Conditions
Areas used as a temporary detention area must meet basic standards. They
must be lighted, heated and/or cooled as required. There should be no
hazards to officers or detainees.
Water, restrooms, and other needs will be met as required. In cases where
this requires the detainee to be removed from the temporary detention area,
the detainee will be escorted at all times by at least one officer.
Not including the intoxilyzer processing room, besides basic seatinig arita J
writing surface, other items in the room should be restricted to a teleph"e, -
writing supplies, a computer work station and/or recording equipment. `71
Inspections;^" ».
Areas that may be used as temporary detention areas will be inspected -on a
weekly basis by the Captain of Administrative Services or designee. This
inspection will be for cleanliness and to determine if any unsafe conditions are
developing.
On an annual basis the Chief of Police or designee will review the
components of this section and the detention areas to determine if they
continue to best suit the requirements of the department.
7• -
Jody Matherly, Chief of Police
WARNING
This directive is for departmental use only and does not apply in any criminal or
civil proceeding. The department policy should not be construed as a creation of
higher legal standard of safety or care in an evidentiary sense with respect to
third -party claims. Violations of this directive will only form the basis for
administrative sanctions.
c Nt r
Y
Redline Version
Red highlights are deletions
Green highlights are additions
OPS 21.1
DETAINEE
PROCESSING
Original Date of Issue General Order Number
September 27 2007 07-02
Effective Date of Reissue Section Code
September, 2017 1 OPS-21
Reevaluation Date Amends/Cancels
September 2018 1 OPS-21 Previous Version 2008
C.A.LEA. Reference
Chapter 71
I. PURPOSE
The purpose of this order is to define the areas of the Iowa City Police
Department where Detainee Processing is to occur. It is also the goal of this
policy to establish parameters for officers to follow while processing detainees at
the Department.
II. POLICY
It is the policy of the Iowa City Police Department to process tempo --
detainees in a safe and efficient manner. Facilities used for process_ �n sftall bei
maintained with this goal in mind.
ca
III. DEFINITIONS
Detainee: A person in the custody of agency personnel and whose freedom of
movement is at the will of agency personnel.
Temporary Detention: Detention of a person for the purpose of processing or
testing. Temporary detention is measured in minutes or hours and does not
involve housing or feeding detainees.
OPS 21.2
Processing: Pre -booking activities involving a detainee in custody (i.e.
fingerprints, breath tests)
Authorization
Temporary detention of persons in custody may be required while officers
conduct OWI tests or fingerprint juveniles. Detainees under these conditions
should be carefully monitored since they will be in close proximity to officers.
The following rooms are authorized as temporary detention/processing areas:
1. Interview Room 1
2. Interview Room 2
3. Room 114
Training
Only sworn personnel will be used to monitor those persons held in temporary
detention. Personnel who monitor detainees must receive training on procedures
to be followed in handling such detainees at the time of their hiring and at least
every three years thereafter. Basic academy training will not be considered
sufficient for this purpose. An exception to this is dispatch personnel that have
the ability to monitor these areas through the use of closed circuit video. The
ability for dispatch to monitor detainees shall not be a substitute for the presence
of sworn personnel in the detention/processing area.
Training for this purpose will include methods for summoning assistance,
restraint equipment available in the temporary detention areas, and methods for
dealing with uncooperative detainees. These methods should include options for
immediate transfer to jail or the delay of testing or processing until a later time.
IV. PROCEDURES
A. Documentation
e�
C3 C
rn
Whenever a detainee is brought to the Iowa City Police DepartMOPor
temporary detention, at a minimum, a radio log will reflect the na wpf t
detainee, their age, the reason being detained and the time the peon-"
arrived. Whenever such person is released, that time will be refjLc"bted ibthe
radio log. The intent of this paragraph is to document the length of time
persons are held in temporary detention.
B. Stationmaster/Dispatcher Responsibilities
shall monitor_
detention areas when detainees are being processed. When a
OPS 21.3
detainee is brought to the Police Department, they shall record within the call
log the detainee's name, date of birth, reason for detention (OWI processing,
fingerprinting and/or investigative) and the date and time out at the facility. If a
fixed object is used to secure a detainee, the station master -
shall record (as an officer change of status) the
time secured in station (Unit Status "S") and the time released from restraint
to fixed object (Unit Status "R"). If field sobriety tests are conducted in the
hallway off the Gilbert Street entrance,
shall inform other officers not to enter until those
C. Processing and Searching
Upon arrival at the Iowa City Police Department a subsequent search shall be
performed. It is recommended that a second officer be present for this search
if possible and after this secondary search has been conducted, necessary
reports, testing, and other processing should occur.
D. Locked Spaces
Detainees will not be secured in locked spaces within the Police Department
E. Securing to Fixed Objects
benches designed to cuff detainees to. Detainees shall not be
any object not so designed as a means of preventing escape.
secured to a fixed object, the officer shall notify the
Co of the time the detainee is secured in
the time the detainee is 1eleased in station. The station master
Ceti shall then enter the appropriate unit s
F. Separation of Males, Females, and Juveniles
To every extent possible, detainees shall be kept separate in different rooms
by sex and juvenile detainees shall be kept separate in different rooms from
adult detainees.
Security
A. Weapons Control
Firearms weapons are not permitted into any space actively being used as a
temporary detention area. Prior to removing handcuffs from the detainee,
firearms will be secured in the lockboxes maintained for that purpose in the
detention/processina areas.
B. Emergency Alarms
All officers working in the processing area shall be equipped with a portable
radio. That radio shall be operational and shall always be within reach of the
officer in the processing area. An emergency request for assistance may be
made by voice transmission or by means of activation of the emergency
button on the radio. The exception to this is that radios shall not be turned on
when in proximity of DataMaster testing. Additionally, fixed alarm buttons
which alert the Stationmaster are present in the detention rooms and may
be used if assistance is needed.
C. Access to Area
When an area is being used for temporary detention, only those personnel
with reason to be there may enter or remain in that area after securing their
firearm in a lock box. If the hallway off the Gilbert Street entrance is actively
being used for sobriety tests, officers without prisoners or cause to be in the
area and other employees shall enter by an alternate route. Other officers
with prisoners may enter but only when the hallway itself is not being usgd for
sobriety tests. The Stationmaster will advise arriving officers if thehallway is
actively being used for sobriety tests.
D. Escape Prevention ::ic-.,
In order to limit the risk of escape the following precautions shoe —
f I I d • �'
0 owe .
Handcuffs _ M remain applied when feasible
The detainee should be: seated away from doors and windows
c:)
U7
CeI;a�
Detainees will be under constantINNER IN
F. Monitoring
Remote audio and/or video monitoring of detainees shall not substitute for the
physical monitoring of detainees by sworn personnel.
G. Detainee Transport
Parking on Gilbert Street should be avoided by Personnel to enable officers
with detainees easy access to the Police Department.
Physical Conditions
Areas used as a temporary detention area must meet basic standards. They
must be lighted, heated and/or cooled as required. There should be no
hazards to officers or detainees.
Water, restrooms, and other needs will be met as required. In cases where
this requires the detainee to be removed from the temporary detention area,
the detainee will be escorted at all times by at least one officer.
Inspections
Areas that may be used as temporary detention areas will be in�pecton a
weekly basis by the Captain of Administrative Services or desinev. s
inspection will be for cleanliness and to determine if any unsaf€oae+ndi tons a�
developing. o,~^-
_ the Chiefolior M
designee will review the components of this section and the d'Oitio[rare
ds
to determine if they continue to best suit the requirements of tFe dertment.
Jody Matherly, Chief of Police
WARNING
OPS 21.6
This directive is for departmental use only and does not apply in any criminal or
civil proceeding. The department policy should not be construed as a creation of
higher legal standard of safety or care in an evidentiary sense with respect to
third -party claims. Violations of this directive will only form the basis for
departmental administrative sanctions.
=ae>
rn
•rr'
�
Fes.
Original Date of Issue General Order Number
March 17 1999 99-03
Effective Date of Reissue Section Code
January 16 2018 1 OPS-09
Reevaluation Date Amends
January 2019 OP5-09 Previous Version
C.A.LE.A.
Chapter 70
INDEX AS:
• Use of Force
• Prisoner Transport
• Handcuffing
I. PURPOSE
The purpose of this policy is to provide guidelines for transporting persons in the
custody of officers of the Iowa City Police Department between points of arrest and
initial booking.
II. POLICY
Transporting prisoners is a potentially dangerous function. Therefore,:At s thfa'poli�y Pf
the Iowa City Police Department to take the precautions necessary white tr-apspoArig
prisoners to protect the lives and safety of officers, the public and the p6 S,n if-6custI54.
1
OPS-09.2
III. PROCEDURES
A. Vehicle Inspection
1. At the beginning and end of each tour of duty, all vehicles regularly
used for prisoner transport shall be inspected for readiness as follows.
a. The safety screen shall be securely in place and undamaged.
b. All windows shall be intact and outer door latches in proper working
order.
c. Rear -seat door handles and window controls shall be deactivated.
d. The interior shall be thoroughly searched to ensure that no
weapons or contraband have been left behind or hidden within the
vehicle.
2. Prior to placing a prisoner in a vehicle for transport, the transporting
officer shall inspect the interior for weapons or contraband. The
vehicle shall be searched again after the prisoner has been delivered
to the detention facility or other destination.
B. Handcuffing/ Use of Restraints
1. Officers should handcuff (double -locked) all prisoners with their hands
behind their back and palms facing outward.
2. The officer may handcuff the prisoner with his/her hands in front, or
use other appropriate and approved restraining device(s) where the
prisoner:
a. is in an obvious state of pregnancy;
b. has a physical handicap;
c. has injuries that could be aggravated by standard handcuffing
procedures.
3. Known juveniles will be handcuffed only when reasonably necessary to
ensure the safety of the officers, juvenile or others.
4. Prisoners shall not be handcuffed to any part of the vehicle during
transport.
5. Additional approved restraint devices may be used to secu2 a
prisoner who violently resists arrest or who exhibits behavidesuch that
he/she poses a threat to himself, the officer, to the public, MO pr%vent
escape.
6. Officers are prohibited from transporting prisoners wbb AreZpstrayittt3'd
in a prone position. The technique of "hog tying" shal�;fibt be used try
members of this department. '
7. Prisoners shall not be handcuffed together.?
8. Restraints used on juveniles or adults during transport'to a detention
facility shall only be removed once the juvenile or adult has reached a
secure area and in accordance with the facility's policy. Restraints
used on juveniles or adults during transport to a non -detention facility
such as a local department to conduct OWI Processing or interviews,
shall only be removed once the juvenile or adult has reached a secure
area at that location.
C. Transport
OPS-0g.3
1. Prior to transport, all prisoners shall be thoroughly searched for any
weapons or contraband.
2. When possible, females should be transported separately from males.
3. Juveniles shall not be transported in the same area of a vehicle with
adult prisoners.
4. Special precautions should be employed when transporting high -risk
prisoners. In particular:
a. combatants should be transported separately;
b. members of rival gangs should be transported separately.
5. Prior to initiating transport, the officer should provide Communications
with the following information:
a. arrest location and destination;
b. mileage reading before and after the transport of juveniles or
members of the opposite sex;
c. number of persons being transported;
d. nature of the charge(s).
6. The officer should assist the prisoner(s) into the squad car, taking care
to avoid the prisoner(s) striking their head on the vehicle. Prisoners
should be instructed not to lean back on their wrists.
7. Prisoners should be transported in a manner that allows for constant
visual observation. Officers operating vehicles equipped with video
shall activate the camera to document the prisoner during transport.
Seating of officers and prisoners should, when possible, conform with
the following:
a. Where the vehicle has a security screen but one transporting
officer, the prisoner should be placed in the back seat on the right
hand side of the vehicle. When the vehicle is not equipped with a
screen and has only one transporting officer, the prisoner shall be
placed in the right front seat and secured with a seatbelt
b. When a prisoner is being transported in a two-office-r vehffle
without a security screen, the prisoner shall be plaee& in--`-f„e rig
rear seat. The second officer shall sit in the left rear•gbai�
c. Leg restraints should be used when a prisoner exhibits, or an
officer reasonably believes the prisoner is likely to:etlgagEn,
violent behavior or is an escape risk.
d. A solo transporting officer shall not transport more than ogre
prisoner in a vehicle without a screen.
e. Prisoners may be instructed not to speak to each other, or have
contact with outside parties during the transport process.
f. Prisoners should be secured in a seatbelt during transport if the
officer(s) feel they can safely do so.
8. The physical wellbeing of prisoners shall be monitored during transit.
Particular attention shall be directed to persons reported or suspected
of being under the influence of drugs and/or alcohol or who have a
history or propensity for violence.
a. Prisoners who report or display symptoms of serious physical
illness or injury during transit shall be taken to an emergency room
for treatment.
3
b. Escorting officers shall remain with the patient at all times unless
relieved by other authorized personnel (this may include medical
staff).
c. Potentially violent persons in custody shall be restrained at all times
in treatment facility unless such restraint would interfere with
essential treatment.
d. In the event a prisoner who has committed a serious offense is
admitted to a hospital, long-term security may be appropriate. In
such cases the supervisor of the arresting officer shall design a
schedule that permits 24-hour security of the prisoner. Adequate
rotation of officers will be maintained. Visitors, including phone
contact, not approved by the Police Department shall be prohibited.
Officers shall avoid fraternization with the prisoner.
e. When released from the hospital, the prisoner shall be transported
to the appropriate holding facility. The transporting officer shall
ensure that all hospital treatment instructions and medication
directions are given to the holding facility staff.
9. Symptoms or reports of physical or mental illness (such as threats of
suicide or psychotic behavior) shall be reported to the receiving officer.
11. Any wheelchairs, crutches, prosthetic devices, and medication should
be transported with, but not necessarily in the possession of, the
prisoner. In instances where a person with a disability must be
transported, and the disability prevents transport in a marked patrol
car, a watch supervisor should be contacted for assistance. Alternate
methods of transport may include but are not limited to the use of an
unmarked unit, transport van, or requesting an ambulance to
transport.
12. Prisoners should not be left unattended during transport.
13. Officers shall not engage in unrelated enforcement activities while
transporting prisoners unless failure to act would risk death or
serious bodily injury to another. In non -life threatening yet serious
situations, officers should call for back-up assistance and may
remain on -hand until such assistance has arrived. Y
14. Any escape shall be immediately reported to the cd�itunration
center with a complete description of the fugitive, mode:an9direetion
of travel, original charge and propensity for violence- i;ERnown. i-
officer shall ensure that the watch supervisor is notified} 7 off
shall complete a report detailing the escape. When.:4subt€ct is L
immediately captured, the watch supervisor should considee notifying
outside agencies and request assistance. He/she may also consider
the use of a canine unit in tracking the subject. If this is done, it shall
comply with the general order pertaining to canines.
15. If a prisoner is an escape risk, the officer shall notify the receiving
agency of this information.
16. When a prisoner is transported to the Iowa City Police Department for
processing or questioning, the officer shall maintain control and shall
ensure that visual contact is maintained with the subject at all times.
In this case, the officer will decide if the handcuffs may be removed
L!
rNMIRM
during the processing or interview process. Officers shall abide by all
Departmental directives pertaining to prisoner/detainee processing
and weapons security.
17. When officers are detained for a period of time waiting for jail entry
authorization, they shall monitor the wellbeing of their prisoners and
ensure that restraints have not unduly tightened. Officers assigned to
the prisoner holding van will check handcuffs of prisoners and make
sure they are properly adjusted before prisoners are placed in the
vehicle. The officer will inform dispatch of the check and the prisoner's
name. At regular intervals, the officer will verbally check with the
prisoners to make sure no problems have developed. If a problem
develops, with two officers present and at the officer's discretion, the
prisoner may be removed from the vehicle and the handcuffs or other
problem checked. All checks will be noted in the CAD log.
18. Upon arrival at the Johnson County Jail, weapons shall be secured in
the provided lockers.
19. Prisoners are considered in the custody of the Iowa City Police
Department until they are received by Johnson County Jail personnel
or released by the officer.
20. Persons who are transported for noncriminal procedures should be
patted down and seated as indicated above. The officer will decide if
the use of restraints is warranted.
21. Upon arrival at the receiving agency, the officer shall comply with the
security requirements of the agency pertaining to weapons and
prisoner restraints. Officers should advise the receiving officer of any
medical conditions or special concerns regarding the prisoner as well
as delivering all required paperwork and/or documentation regarding
the subject. The receiving officer's name should be included on the
appropriate form.
,1.
Jody Matherly, Chigf-of PdRe
WARNING
This directive is for departmental use only and does not apply in any-lcrtminal or -civil
proceeding. The department policy should not be construed as a eaM c7ioritof h' r
legal standard of safety or care in an evidentiary sense with resp6ct_10 laird- y
claims. Violations of this directive will only form the basis for departmental
administrative sanctions.
5
Redline Version
Red highlights are deletions
Green highlights are additions
OPS-09.1
•
Original Date of Issue General Order Number
March 17, 1999 99-03
Effective Date of Reissue Section Code
December 8, 2015 1 OPS-09
Reevaluation Date Amends
January 2017 1 OPS-09 Previous Version
C.A.L.E.A.
Chapter 70
INDEX AS:
• Use of Force
• Prisoner Transport
• Handcuffing
I. PURPOSE ,,,
The purpose of this policy is to provide guidelines for transporting persG—OS in tag
custody of officers of the Iowa City Police Department between points a ages;and -
initial booking. --I ze
II. POLICY -,
Transporting prisoners is a potentially dangerous function. Therefor-iFiis t' b pctD of
the Iowa City Police Department to take the precautions necessary whilectaansporting
prisoners to protect the lives and safety of officers, the public and the persoOn custodv.
1
OPS-09.2
III. PROCEDURES
A. Vehicle Inspection
1. At the beginning and end of each tour of duty, all vehicles regularly
used for prisoner transport shall be inspected for readiness as follows.
a. The safety screen shall be securely in place and undamaged.
b. All windows shall be intact and outer door latches in proper working
order.
c. Rear -seat door handles and window controls shall be deactivated.
d. The interior shall be thoroughly searched to ensure that no
weapons or contraband have been left behind or hidden within the
vehicle.
2. Prior to placing a prisoner in a vehicle for transport, the transporting
officer shall inspect the interior for weapons or contraband. The
vehicle shall be searched again after the prisoner has been delivered
to the detention facility or other destination.
B. Handcuffing/ Use of Restraints
1. Officers should handcuff (double -locked) all prisoners with their hands
behind their back and palms facing outward.
2. The officer may handcuff the prisoner with his/her hands in front, or
use other appropriate and approved restraining device(s) where the
prisoner:
a. is in an obvious state of pregnancy;
b. has a physical handicap;
c. has injuries that could be aggravated by standard handcuffing
procedures. ti,
3. Known juveniles will be handcuffed only when reasonably naessary to
ensure the safety of the officers, juvenile or others. �.
4. Prisoners shall not be handcuffed to any part of the V&-ele wring
transport. C) -C ,
5. Additional approved restraint devices may be used tpq curee a
prisoner who violently resists arrest or who exhibits beviamosuc at
he/she poses a threat to himself, the officer, to the pdbk, 6FAo p nt
escape. o
6. Officers are prohibited from transporting prisoners who are restrained
in a prone position. The technique of "hog tying" shall not be used by
members of this department.
Fd y shall only be removed once t
re area and in accordance with the facility's policy. Rests
on juveniles or adults during transport to a non -detention
such as a local department to conduct OWI P;
shall only be removed once the juvenile or a
WMNW�ion.
C. Transport
IN
OPS-a9.3
1. Prior to transport, all prisoners shall be thoroughly searched for any
weapons or contraband.
3. When possible, females should be transported separately from males.
4. Juveniles shall not be transported in the same area of a vehicle with
adult prisoners.
5. Special precautions should be employed when transporting high -risk
prisoners. In particular:
a. combatants should be transported separately;
b. members of rival gangs should be transported separately.
6. Prior to initiating transport, the officer should provide Communications
with the following information:
a. arrest location and destination;
b. mileage reading before and after the transport of juveniles or
members of the opposite sex;
c. number of persons being transported;
d. nature of the charge(s).
7. The officer should assist the prisoner(s) into the squad car, taking care
to avoid the prisoner(s) striking their head on the vehicle. Prisoners
should be instructed not to lean back on their wrists.
8. Prisoners should be transported in a manner that allows for constant
visual observation. Officers operating vehicles equipped with video
shall activate the camera to document the prisoner during transport.
Seating of officers and prisoners should, when possible, conform with
the following:
a. Where the vehicle has a security screen but one transporting
officer, the prisoner should be placed in the back seat on the right
han u side of the vehicle. `^.rhen the vehicle is not equipped with a
screen and has only one transporting officer, the prisonhall be
placed in the right front seat and secured with a sgptbelt;;;
b. When a prisoner is being transported in a two-offi eve le
without a security screen, the prisoner shall be pl%o init, ri
rear seat. The second officer shall sit in the left re'4cseaP. %
c. Leg restraints should be used when a prisoner exits, ckon
officer reasonably believes the prisoner is likely to Ttk ,
violent behavior or is an escape risk. CD
d. A solo transporting officer shall not transport more than on
prisoner in a vehicle without a screen.
e. Prisoners may be instructed not to speak to each other, or have
contact with outside parties during the transport process.
f. Prisoners should be secured in a seatbelt during transport if the
officer(s) feel they can safely do so.
9. The physical wellbeing of prisoners shall be monitored during transit.
Particular attention shall be directed to persons reported or suspected
of being under the influence of drugs and/or alcohol or who have a
history or propensity for violence.
3
OPS-09.4
a. Prisoners who report or display symptoms of serious physical
illness or injury during transit shall be taken to an emergency room
for treatment.
b. Escorting officers shall remain with the patient at all times unless
relieved by other authorized personnel (this may include medical
staff).
c. Potentially violent persons in custody shall be restrained at all times
in treatment facility unless such restraint would interfere with
essential treatment.
d. In the event a prisoner who has committed a serious offense is
admitted to a hospital, long-term security may be appropriate. In
such cases the supervisor of the arresting officer shall design a
schedule that permits 24-hour security of the prisoner. Adequate
rotation of officers will be maintained. Visitors, including phone
contact, not approved by the Police Department shall be prohibited.
Officers shall avoid fraternization with the prisoner.
e. When released from the hospital, the prisoner shall be transported
to the appropriate holding facility. The transporting officer shall
ensure that all hospital treatment instructions and medication
directions are given to the holding facility staff.
10. Symptoms or reports of physical or mental illness (such as threats of
suicide or psychotic behavior) shall be reported to the receiving officer.
11. Any wheelchairs, crutches, prosthetic devices, and medication should
be transported with, but not necessarily in the possession of, the
prisoner. In instances where a person with a disability must be
transported, and the disability prevents transport in a marked patrol
car, a watch supervisor should be contacted for assistance. Alternate
methods of transport may include but are not limited to the use of an
unmarked unit, transport van, or requesting an ambulance to
transport.
12. Prisoners should not be left unattended during transport.
13, Officers shall not engage in unrelated enforcement�ctivitie,3 while
transporting prisoners unless failure to act would ris"atD;pr
serious bodily injury to another. In non -life threater4di iorr�^-
situations, officers should call for back-up assistancp
A@ d rpray
remain on -hand until such assistance has arrived. -<s .. M
14. Any escape shall be immediately reported to the coffin nt atio
center with a complete description of the fugitive, mdde`anTdirection
of travel, original charge and propensity for violence if knog. The
officer shall ensure that the watch supervisor is notified. The officer
shall complete a report detailing the escape. When a subject is not
immediately captured, the watch supervisor should consider notifying
outside agencies and request assistance. He/she may also consider
the use of a canine unit in tracking the subject. If this is done, it shall
comply with the general order pertaining to canines.
15. If a prisoner is an escape risk, the officer shall notify the receiving
agency of this information.
0
16. When a prisoner is transported to the Iowa City Police Department for
processing or questioning, the officer shall maintain control and shall
ensure that visual contact is maintained with the subject at all times.
In this case, the officer will decide if the handcuffs may be removed
during the processing or interview process. Officers shall abide by all
Departmental directives pertaining to prisoner/detainee processing
and weapons security.
17. When officers are detained for a period of time waiting for jail entry
authorization, they shall monitor the wellbeing of their prisoners and
ensure that restraints have not unduly tightened. Officers assigned to
the prisoner holding van will check handcuffs of prisoners and make
sure they are properly adjusted before prisoners are placed in the
vehicle. The officer will inform dispatch of the check and the prisoner's
name. At regular intervals, the officer will verbally check with the
prisoners to make sure no problems have developed. If a problem
develops, with two officers present and at the officer's discretion, the
prisoner may be removed from the vehicle and the handcuffs or other
problem checked. All checks will be noted in the CAD log.
18. Upon arrival at the Johnson County Jail, weapons shall be secured in
the provided lockers.
19. Prisoners are considered in the custody of the Iowa City Police
Department until they are received by Johnson County Jail personnel
or released by the officer.
20. Persons who are transported for noncriminal procedures should be
patted down and seated as indicated above. The officer will decide if
the use of restraints is warranted.
21. Upon arrival at the receiving agency, the officer shall comply with the
security requirements of the agency pertaining to weapons and
prisoner restraints. Officers should advise the receiving officer of any
medical conditions or special concerns regarding the prisoner as well
as delivering all required paperwork and/or documentation erg garding
the subject. The receiving officer's name should be Laclud &on the
appropriate form.? r
Samuel
WARNING all
This directive is for departmental use only and does not apply in any criminal or civil
proceeding. The department policy should not be construed as a creation of higher
legal standard of safety or care in an evidentiary sense with respect to third -party
claims. Violations of this directive will only form the basis for departmental
administrative sanctions.
6i
Original Date of Issue General Order Number
January 10, 2001 01-01
Effective Date of Reissue Section Code
February 6, 2018 1 OPS-17
Reevaluation Date Amends
February 2019
C.A.L.E.A. Reference
1.2.9 1 (see "INDEX AS")
INDEX AS:
Bias -Based Policing Search and Seizure
Complaints Traffic Stops
Supervisor Responsibilities Arrests
Warrants Discipline
I. PURPOSE
The purpose of this order is to unequivocally state that bias -based policing by members
of this department in the discharge of their duties is unacceptable, to provide guidelines
for officers to prevent such occurrences, and to protect officers from unfounded
accusations when they act within the parameters of the law and departmental policy.
II. POLICY
It is the policy of the Iowa City Police Department to patrol in a proactive manner, to
investigate suspicious persons and circumstances, and to actively enforce the laws, while
insisting that citizens will only be detained when there exists reasonable suspicion (i.e.
articulable objective facts) to believe they have committed, are committing, are about to
commit an infraction of the law, or there is a valid articulable reason for contact. Members
are prohibited from using bias -based policing in all aspects of work including but not
limited to traffic contacts, field contacts, asset seizure, and asset forfeiture.
III. DEFINITIONS
• Bias -based Policing - Biased based policing is the application of police authority
based on a common trait of a group. This includes but is not limited to race, ethnic
background, gender, sexual orientation, religion, economic status, age, disability,
political affiliation, national origin, cultural group, or any other identifiable
characteristic.
• Reasonable suspicion - Suspicion that is more than a "mere hunch" or curiosity, but
is based on a set of articulable facts and circumstances that would warrant a person
of reasonable caution to believe that an infraction of the law has been committed, is
about to be committed or is in the process of being committed, by the person or
persons under suspicion ("Specific and articulable cause to reasonably believe
criminal activity is afoot").
IV. PROCEDURES
The department's enforcement efforts will be directed toward assigning officers to those
areas where there is the highest likelihood that vehicle crashes will be reduced,
complaints effectively investigated or addressed, and/or crimes prevented through
proactive patrol.
A. In the absence of a specific, credible report containing a physical description, a
person's race, ethnicity, or gender, or any combination of these shall not be a
factor in determining probable cause for an arrest or reasonable suspicion for a
stop.
B. Traffic enforcement shall be accompanied by consistent, ongoing supervisory
oversight to ensure that officers do not go beyond the parameters of
reasonableness in conducting such activities
1. Officers shall cause accurate statistical information to be recorded in
accordance with departmental guidelines.
2. The deliberate recording of any inaccurate information regarding a person
stopped for investigative or enforcement purposes is prohibited and a cause
for disciplinary action, up to and including termination of employment.
C. Motorists and pedestrians shall only be subjected to investigatory stops or brief
detentions upon reasonable suspicion that they have committed, are committing,
or are about to commit an infraction of the law. Each time a motorist is stopped or
detained, the officer shall radio to the dispatcher the location of the stop and any
pertinent descriptors relevant or unique to that stop. The exception to this
procedure is when officers are taking part in safety checkpoints and are working
with other officers.
D. If the police vehicle is equipped with a video camera, the video and sound shall
be activated prior to the stop to record the circumstances surrounding the stop,
and shall remain activated until the person is released.
E. No motorist, once cited or warned, shall be detained beyond the point where
there exists no reasonable suspicion of further criminal activity.
F. No person or vehicle shall be searched in the absence of a warrant, a legally
recognized exception to the warrant requirement as identified in General
Order 00-01, Search and Seizure, or the person's voluntary consent.
1. In each case where a search is conducted, information shall be recorded,
including the legal basis for the search, and the results thereof.
2. A cursory "sniff' of the exterior of a vehicle stopped for a traffic violation by
a police canine may be recorded on the department's canine action report
form.
V. TRAINING
Officers shall receive initial and annual training in proactive enforcement tactics,
including training in officer safety, courtesy, cultural diversity, bias -based policing
including legal aspects, the laws governing search and seizure, and interpersonal
communications skills. This may include profiling related topics (e.g. field contacts,
traffic stops, search issues, asset seizure and forfeiture) interview techniques,
cultural diversity, discrimination and community support.
A. Training programs will emphasize the need to respect the rights of all citizens
to be free from unreasonable government intrusion or police action.
B. Training should address how bias can affect police activities and decision
making, such as field contacts, traffic stops, searches, asset seizure and
forfeiture, interviews and interrogations.
C. Training should emphasize the corrosive effects of biased policing on
individuals, the community and the agency
VI. COMPLAINTS OF BIAS -BASED POLICING
Any person may file a complaint with the department if they feel they have been
stopped or searched based on bias -based policing. No person shall be discouraged
or intimidated from filing such a complaint, or discriminated against because they
have filed such a complaint.
A. Any member of the department contacted by a person, who wishes to file
such a complaint, shall refer the complainant to a Watch Supervisor who shall
provide them with a departmental or CPRB complaint form when requested.
The supervisor shall provide information on how to complete the departmental
complaint form and, if possible, shall record the complainants name, address
and telephone number.
B. Complaints which result in the initiation of an investigation shall be conducted
as directed by General Order 99-06, Internal Affairs Investigations.
C. Supervisors should periodically review a sample of in -car video of stops made
by officers under their command. Additionally, supervisors shall review
reports relating to stops by officers under their command, and respond at
random to assist or observe officers on vehicle stops.
D. Supervisors shall take appropriate action whenever it appears that this policy
is being violated.
VII. REVIEW
A. On an annual basis or as requested by the Chief of Police, the Commanding
Officer Administrative Services, or designee, shall provide reports to the Chief
of Police with a summary of the gender, race, and/or ethnicity of persons
stopped.
B. If it reasonably appears that the number of self -initiated traffic contacts by
officers has unduly resulted in disproportionate contacts with members of a
racial or ethnic minority, a determination shall be made as to whether such
disproportionality appears department wide, or is related to a specific unit,
section, or individual. The commander of the affected unit, section, or officer
shall provide written notice to the Chief of Police of any reasons or grounds
for the disproportionate rate of contacts.
C. Upon review of the written notice, the Chief of Police may direct additional
training towards the affected units/sections or to individual officers.
D. On an annual basis, the department may make public a statistical summary of
the race, ethnicity, and gender of persons stopped for traffic violations.
E. On an annual basis, the department may make public a statistical summary of
all profiling complaints for the year, including the findings as to whether they
were sustained, not sustained, or exonerated.
F. If evidence supports a finding of a continued ongoing pattern of bias -based
policing, the Chief of Police may institute disciplinary action up to and
including termination of employment of any involved individual officer(s)
and/or their supervisors.
Jody Matherly, Chief of Police
WARNING
This directive is for departmental use only and does not apply in any criminal or civil
proceeding. The department policy should not be construed as a creation of a higher
legal standard of safety or care in an evidentiary sense with respect to third -party claims.
Violations of this directive will only form the basis for departmental administrative
sanctions.
REDLINE VERSION
RED HIGHLIGHTS ARE DELETIONS
GREEN HIGHLIGHTS ARE ADDITIONS
OPS-17.1
Original Date of Issue General Order Number
January 10, 2001 01-01
Effective Date of Reissue Section Code
December 8, 2015 1 OPS-17
Reevaluation Date Amends
January 2017
HIM
C.A.L.E.A. Reference
1.2.9 1 (see "INDEX AS")
INDEX AS:
Rasia4 Rrefiling Bias Based Policing Search and Seizure
Complaints Traffic Stops
Supervisor Responsibilities Arrests
Warrants Discipline
I. PURPOSE
The purpose of this order is to unequivocally state that biased based policing Fasial
and-ethnicpmfiling by members of this department in the discharge of their duties is
unacceptable, to provide guidelines for officers to prevent such occurrences, and to
protect officers from unfounded accusations when they act within the parameters of the
law and departmental policy.
II. POLICY
It is the policy of the Iowa City Police Department to patrol in a proactive manner, t
investigate suspicious persons and circumstances, and to actively enforce the laws, whil
insisting that citizens will only be detained when there exists reasonable suspicion (i.e
articulable objective facts) to believe they have committed, are committing, are about t
commit an infraction of the law, or there is a valid articulable reason for contact. Membe
are prohibited from using bias based policing in all aspects of work including but not limite
to traffic contacts, field contacts, and asset seizure and forfeiture. Additie ally, the
mn a:ms rr_rcrr. � rrzras:z a:nras asas: r_,:r. rya
III. DEFINITIONS
Raeial-i#il+na Bias Based Profiling - The detention, interdiction, exercise of
discretion or use of authority against any person on the basis of their -
race, ethnic background, gender, sexual orientation,
religion, economic status, age, disability, political affiliation, national origin or cultural
group.
Reasonable suspicion - Suspicion that is more than a "mere hunch" or curiosity, but
is based on a set of articulable facts and circumstances that would warrant a person
of reasonable caution to believe that an infraction of the law has been committed, is
about to be committed or is in the process of being committed, by the person or
persons under suspicion ("Specific and articulable cause to reasonably believe
criminal activity is afoot").
IV. PROCEDURES
The department's enforcement efforts will be directed toward assigning officers to those
areas where there is the highest likelihood that vehicle crashes will be reduced,
complaints effectively investigated or addressed, and/or crimes prevented through
proactive patrol.
A. In the absence of a specific, credible report containing a physical description, a
person's race, ethnicity, or gender, or any combination of these shall not be a
factor in determining probable cause for an arrest or reasonable suspicion for a
stop.
B. Traffic enforcement shall be accompanied by consistent, ongoing supervisory
OPS-17.3
oversight to ensure that officers do not go beyond the parameters of
reasonableness in conducting such activities.
1. Officers shall cause accurate statistical information to be recorded in
accordance with departmental guidelines.
2. The deliberate recording of any inaccurate information regarding a person
stopped for investigative or enforcement purposes is prohibited and a cause
for disciplinary action, up to and including termination of employment.
C. Motorists and pedestrians shall only be subjected to investigatory stops or brief
detentions upon reasonable suspicion that they have committed, are committing,
or are about to commit an infraction of the law. Each time a motorist is stopped or
detained, the officer shall radio to the dispatcher the location of the stop and any
pertinent descriptors relevant or unique to that stop. The exception to this
procedure is when officers are taking part in safety checkpoints and are working
with other officers.
D. If the police vehicle is equipped with a video camera, the video and sound shall
be activated prior to the stop to record the circumstances surrounding the stop,
and shall remain activated until the person is released.
E. No motorist, once cited or warned, shall be detained beyond the point where
there exists no reasonable suspicion of further criminal activity.
F. No person or vehicle shall be searched in the absence of a warrant, a legally
recognized exception to the warrant requirement as identified in General
Order 00-01, Search and Seizure, or the person's voluntary consent.
1. In each case where a search is conducted, information shall be recorded,
including the legal basis for the search, and the results thereof.
2. A cursory "sniff" of the exterior of a vehicle stopped for a traffic violation by
a police canine may be recorded on the department's canine action report
form.
V. TRAINING
Officers shall receive initial and ongoing annual training in proactive enforcement
tactics, including training in officer safety, courtesy, cultural diversity, bias -based
policing, legal aspects, the laws governing search and seizure, and interpersonal
communications skills. This may include profiling related topics (e.g. field contacts,
traffic stops, search issues, asset seizure and forfeiture) interview techniques, cultural
diversity, discrimination and community support.
A. Training programs will emphasize the need to respect the rights of all citizens
to be free from unreasonable government intrusion or police action.
VI. COMPLAINTS OF RACIA IETHNIC PRO FI ING BIAS BASED
POLICING
Any person may file a complaint with the department if they feel they have been
stopped or searched based on bias based
policing. No person shall be discouraged or intimidated from filing such a
complaint, or discriminated against because they have filed such a complaint.
A. Any member of the department contacted by a person, who wishes to file
such a complaint, shall refer the complainant to a Watch Supervisor who shall
provide them with a departmental or PCB CPRB complaint form when
requested. The supervisor shall provide information on how to complete the
departmental complaint form and, if possible, shall record the complainants
name, address and telephone number.
B. Complaints which result in the initiation of an investigation shall be conducted
OPS-17.4
as directed by General Order 99-06, Internal Affairs Investigations.
C. Supervisors should periodically review a sample of in -car video of stops made
by officers under their command. Additionally, supervisors shall review
reports relating to stops by officers under their command, and respond at
random to assist or observe officers on vehicle stops.
D. Supervisors shall take appropriate action whenever it appears that this policy
is being violated.
VII. REVIEW
A. On an annual basis or as requested by the Chief of Police, the Commanding
Officer Administrative Services, or designee, shall provide reports to the Chief
of Police with a summary of the gender, race, and/or ethnicity of persons
stopped.
B. If it reasonably appears that the number of self -initiated traffic contacts by
officers has unduly resulted in disproportionate contacts with members of a
racial or ethnic minority, a determination shall be made as to whether such
disproportionality appears department wide, or is related to a specific unit,
section, or individual. The commander of the affected unit, section, or officer
shall provide written notice to the Chief of Police of any reasons or grounds
for the disproportionate rate of contacts.
C. Upon review of the written notice, the Chief of Police may direct additional
training towards the affected units/sections or to individual officers.
D. On an annual basis, the department may make public a statistical summary of
the race, ethnicity, and gender of persons stopped for traffic violations.
E. On an annual basis, the department may make public a statistical summary of
all profiling complaints for the year, including the findings as to whether they
were sustained, not sustained, or exonerated.
F. If evidence supports a finding of a continued ongoing pattern of
prefiling bias based policing, the Chief of Police may institute disciplinary action up to and
including termination of employment of any involved individual officer(s)and/or their
supervisors.
Jody Matherly, Chief of Police
WARNING
This directive is for departmental use only and does not apply in any criminal or civil
proceeding. The department policy should not be construed as a creation of a higher
legal standard of safety or care in an evidentiary sense with respect to third -party
claims. Violations of this directive will only form the basis for departmental
administrative sanctions.
OPS-17.5
Prepared by CPRB Member David Selmer
MEMO FOR PROPOSED CHANGES TO RULES AND PROCEDURES REGARDING THE INVESTIGATIONS
AND FINDINGS OF THE COMMUNITY POLICE REVIEW BOARD
ISSUE: The consensus of the board that their review is arbitrary in nature and does not have any
substantive effect, or, even in the case it does, that the effect cannot be communicated to the board
members and/or the community as a consequence of current ordinances.
PURPOSE OF THIS MEMO: To identify potential changes to the powers and functions of the board so
that the board can reach agreement on which changes they would like to implement, specific inhibitors
to the implementation (such ordinances or communication channels) can be identified, and the steps for
removing such inhibitors can be identified (with the help of inhouse counsel) and potentially pursued.
This memo is a general draft of ideas in their earliest stages. No parts in their current forms should be
understood to be the final thoughts or agreements of any of the boards' members but are meant to
facilitate further discussion only.
Potential Change 1:
a. Issue: Presently, it is the understanding of the board that after it makes a finding on any
claim it has investigated against an officer, that the board is not privy to the decision of
the Chief regarding discipline, training, or other action taken against an officer that is
the subject of the investigation.
b. Proposal: That the Chief make a final report to the board of his/her decision resolving
the findings of the board and the Chief, and any action or non -action taken with regards
to the officer subject to the investigation or broader changes (such as to a standard
operating procedure or training).
2. Potential Change 2:
a. Issue: It is the current understanding of the board that if its findings with regards to a
claim are different than those of the Chiefs, that the Chief is in no way bound to the
findings of the board, and there is no power in the board to make additional
recommendations to resolve any discrepancy between the Chiefs findings and the
board's finding.
i. Example: The Chief finds the officer did not violate any procedure or law and
therefore the officer should not be subject to additional training or discipline.
The board, however, finds that a major law has been violated and that the
officer should be disciplined and trained. Currently, the board would only make
a recommendation that the Chief could disregard at his discretion, without even
needing to report to the board what action, if any he took, with regards to the
boards recommendation to discipline the officer.
b. Proposal: In the event of a discrepancy of findings, the board proposes that there be a
procedure whereby the board and the chief discuss their findings and try to reach a
consensus on the actions taken by the Chief towards the officer(s) that were the subject
of the investigation.
i. The board further proposes that if an agreement cannot be reached by the
board and the Chief during said meeting, that the board have the power at that
time to send the claim to an independent third party -investigator.
ii. The board further proposes that the final resolution regarding any action or
non -action taken against the officer(s) subject to the investigation be the
consensus agreement of the Chief, the board, and the third -party investigator
after the third -party investigator makes his/her finding, or in the case of non -
agreement by all parties, the agreement of two of the three parties. In the case
no two parties can reach an agreement, the recommendation of the third -party
investigator shall be implemented.
c. Proposal: In order to make a better recommendation, the board recommends that it be
given a copy of the prior discipline and training history of the officer, but ONLY in the
event and after the board sustains an allegation against an officer.
3. Potential Change 3:
a. Issue: The current procedures, in practice, do not allow any conversation between the
board and the officers to discuss the claim or the thoughts, concerns, or
recommendations of the board. Officers, when given the opportunity to be present for
a "name -clearing", have universally refused to be present. The board feels this is a huge
opportunity lost to communicate and explain the findings of the board to the officer, or
to get a better understanding and explanation from the officer for why he/she took
certain action that is the subject of the investigation.
b. Proposal: The board recommends that, at the request of the board, the officer be
required to attend and participate in an interview with the board.
i. The board further proposes that the officer be allowed to have legal counsel
present.
ii. The board further proposes that the officer be allowed to refuse to answer and
questions, but that in making such a refusal the officer may be subject to
internal discipline for refusing to cooperate with an internal investigation.
4. Potential Change 4:
a. Issue: The board believes it is currently limited in its findings and cannot recommend
that an officer be required to participate in additional training.
b. Proposal: An option for the board in its findings, regardless of whether an allegation is
founded or unfounded, is to recommend training for the officer(s) subject to the
investigation.
c. Proposal: The board further recommends that the board be given copies of the training
records of the officer(s) subject to investigation as part of the Chief's report so that it
can better determine whether or not to require special additional training for an officer.
iA
COMMUNITY POLICE REVIEW BOARD
COMMUNITY FORUM
The Community Police Review Board will be holding a Community
Forum for the purpose of hearing views on the policies, practices
and procedures of the Iowa City Police Department.
***ADD TOPIC/PRESENTER INFO HERE***
QUESTIONS & COMMENTS:
Send your questions or comments you'd like addressed at the
forum to the following by Monday, April 9, 2018:
Please include full name and address. (All correspondence is public)
City of Iowa City
410 E Washington St, 52240
DATE
Or e-mail to CPRB staff:
Christine-olney@iowa-city.org
TIME I I
AGENDA
COMMUNITY POLICE REVIEW BOARD
COMMUNITY FORUM
APRIL 23, 2018, 6:00 PM
IOWA CITY PUBLIC LIBRARY, RM A
123 South Linn Street, IC
ITEM NO. 1 CALL TO ORDER & ROLL CALL
ITEM NO. 2 INTRODUCTION OF BOARD
ITEM NO. 3 CONSIDER MOTION TO ACCEPT CORRESPONDENCE AND/OR
DOCUMENTS
ITEM NO. 4 POLICE DEPARTMENT PRESENTATION
ITEM NO. 5 PUBLIC DISCUSSION WITH COMMUNITY POLICE REVIEW
BOARD
ITEM NO. 6 ADJOURNMENT
CPRB Community Forum
Monday April i 6:00 •
Board members — hand out flyers (directly to people) pick different neighborhoods
(Email to Board by 03/23/18)
Publicizing Forum
• Email Notice to (Cable to run on City Channel)-02/15/18
• Email Notice to (Neighborhood Outreach) for email contacts for lists—02/15/18
• Post Notice in City Building —City Hall 03/28/18
• Email Notice to staff of Brds/Conan (City Clerk) — 03/28/18
• Email Notice to Dept. Heads/Division Secretaries to post (City Clerk) - 03/28/18
• Email Notice to UISG (City Clerk) - 03/29/18
• Hardeopy Notice in all City Buses (30) — To TRM 03/29/18 internal mail
• 1st General News Release (re: Forum) — 03/19/18
• Copy of I" release/Notice in Council packet— 03/22/18 (off week packet)
• Highlights/FB/Twitter(Communications)— Link to 1st General News Release
Requested 03/??/18
• Notice in Council packet - 04/05/18
• 2"d General News Release re: Forum— 04/16/18 (no deadline for questions on this)
• Copy of 2"d Release in Council packet — 04/19/18 (off week packet)
• Highlights/FB/Twitter(Communications)— Link to 2nd News Release— 04/??/18
• Post Agenda & Agenda News Release — 04/12/18
Videotape of Forum
Cable to videotape and re -broadcast Forum on the City Channel for couple of months
- Transcriptions of Forum
- Name plates of Board members/Staff for forum
- Calendar Year 2017 Complaint Information/ Sign in Sheets
- Brochures/Complaint Applications/ Information Sheet
Neighborhood Centers of Johnson County
P.O. Box 2491
Iowa City, IA 52244
• Email Notices to Neighborhood Ctrs (Broadway/Pheasant Ridge) — Do by 4/2/18
ncic(a)ncic.org (354-2886)
Shelter House
429 Southgate Ave
Iowa City, IA 52240
Email Notices to Shelter House (sent to Crissy) — Do by 4/2/18
crissy0shelterhouseiowa ora (351-0326)
The Housing Fellowship
322 E 2nd St
Iowa City, IA 52240
• Email Notices to Housing Fellowship— Do by 04/2/18
Inewmire(@housingfellowship.com (358-9212)
The Salvation Army
Iowa City Corps
1116 Gilbert Ct
Iowa City, IA 52240
• Email Notices to The Salvation Army— Do by 04/2/18
pam.boateng(musc.salvationarmy org (337-3725)
1105 FACILITY
Crisis Center of JC
1121 Gilbert Ct
Iowa City, IA 52240
Email Notices to Crisis Center— Do by 04/2/18
adminajccrisiscenterorg (351-2726)
Free Lunch Program
PO Box 2831
Iowa City, IA 52244
Email Notices to Free Lunch Program— Do by 04/2/18
icfreelunchCalgmail.com (337-6283)
Domestic Violence Program
PO Box 3170
Iowa City, IA 52244
• Email Notices to Domestic Violence Program — Do by 04/2/18
kristieQdvipiowa.org (356-9863) Kristic Dozer, Exec Director
No bulletin board, but will post info on website
National Alliance on Mental Illness (NAMI)
PO Box 3087
Iowa City, IA 52244
• Email Notices to NAMI — Do by 04/2/18
marv.issah(&namiic.org (337-5400)
3
g
y°
}
I
F
a E c4n a
-
u
-
_
c
a
v
14 114
14
M 14
14
N ¢¢ 6 4 4¢ 4 Q 4 a< <
¢¢ < < <Q¢
.� u u I u IJ
V V U
u u
o Y
o� S ory
F
� 3
E E
�E E
'E
A E 3= =
o V ,. a
g
v 2 x
G G z E
�¢1
soE ?ffL
o
u
2 <.�AEoommya£�
G
COMMUNITY POLICE REVIEW BOARD
OFFICE CONTACTS
January 2018
Date Description
None.
Updated 02/13/18
COMMUNITY POLICE REVIEW BOARD
A Board of the City of Iowa City
410 East Washington Street
Iowa City IA 52240-1826
(319)356-5041
Monique Green
1104 Muscatine Ave
Iowa City, IA 52240-5500
(C)319-936-5064
monio ue-greeneuiowa.edu
Donald King Vice Chair
542 Foster Rd
Iowa City, IA 52245
(C)319-594-7660
gohawkeyes54 aC?.yahoo.com
Roviceann Porter
136 Appanoose Court
Iowa City, IA 52240
(C) 319-321-2779
roviceannoorterC&rnsn.com
Orville Townsend, Sr., Chair
713 Whiting Ave
Iowa City, IA 52245-5644
(H)319-354-5995
(C)319-331-3482
orville.townsend@a.com
Term: July 1, 2016—July 1, 2020
Term: September 1, 2015—July 1, 2019
Term: July 1, 2017 —July 1, 2021
Term: July 1, 2016—July 1, 2020
David Selmer Term: July 1, 2017—July 1, 2021
403 Boyd Ct
Iowa City, IA 52245
(0) 319-331-9956
david(u7sustaina blelandscapesolutions.ora
Patrick Ford, Legal Counsel
Leff Law Firm, L.L.P.
222 South Linn Street
Iowa City, IA 52240-1601
(0) 319-338-7551
(C)319-430-1549
ford(&Iefflaw.com
February 23, 2018 Mtg Packet
COMMUNITY POLICE REVIEW BOARD
COMPLAINT DEADLINES
NONE
TENTATIVE MEETING SCHEDULE
March 13, 2018
April 10, 2018
April 23,2018
May 8, 2018
The following documents were handed
out during the meeting.
put
�rom �h l e E fe`Y
POLICEIOWA CITY
410 E. WASHINGTON
IOWA CITY, IA 52240-1826
PH: 319-356-5275
FAX: 319-356-5449
February 9, 2018
From: Chief Jody Matherly
To: CPRB
Ref: ICPD Training 2016-18
Cultural Competency
2016
Number of
Training Length
Members in
Total Training
Training Title
Training Date
in Hours
Attendance
Time in Hours
Misc.
Diverse
Discrimination
January 2016
2
1
2
Post Ferguson
February 2016
1
2
2
Online Biased
Based Policing
March 2016
1
72
72
Online Fair and
Impartial Policing
April 2016
1
74
74
Affordable
Housing
Conference
June 2016
7
1
7
Working Together
September
in a Diverse World
2016
4
21
82
Cultural
Competency
Academy
1
2
2
Academy
Cultural
Competency
Academy
1
2
2
Academy
Cultural
Competency
Academy
7
2
14
Academy
Total
257
41WA
Number of
Training Length Members in Total Training
Training Title Training Date in Hours Attendance Time in Hours Misc.
Fair and Impartial
Policing January 2017 5.25 78 409.5
Arab, Muslim,
Sikh and Asian
Forum
January 2017
3
1
3
Culturally
Intelligence
Meeting
January 2017
2
1
1
Jason Sole
Presentation on
Cultural
Competency
January 2017
1.5
2
3
Advancing Racial
Equity
April 2017
8
5
40
Racial Equity
Training -Racial
Equity Tool Kit
April 2017
7
2
14
LGBTQ Safe Zone
Training
May 2017
2
3
6
In Her Shoes
Event-DVIP
June 2017
1
12
12
DMC/Fair
Treatment to all
Persons
July 2017
4
122
488
Iowa Summit on
Justice and
Diversity
October 2017
8
2
16
Chokehold on
Policing Black
November
Men
2017
2
5
10
November
Circle Training
2017
24
1
24
Bias -Based
Profiling/Racial
Profiling/Fair-
Impartial Policing-
December
Computer Based
2017
1
79
79
Cultural
Competency
Academy
1
3
3
Cultural
Competency
Academy
1
3
3
Cultural
Competency
Academy
7
3
21
Total
1132.5
all
supervisors
Includes:
Police, Animal
Services,
Station
Masters,
Records,
Evidence,
CSOs
Use of Force, Crisis Intervention and De-escalation
2016
MATS -Reality Based Training -incorporates de-escalation techniques
Officers Training Time Total Training Time
68 8 544
CIT Crisis Intervention Trainin -has de-escalation component
Officers Training Time Total Training Time
11 40 440
Crisis Intervention Instructor Trainin -has de-escalation component
Officers Training Time Total Training Time
6 40 240
MATS-CIT Crisis Intervention Trainin -has de-escalation component
Officers Training Time Total Training Time
68 2 136
April Training- Defensive Tactics instructors had lesson plan to include a review of our Use of Force
Policy as it pertains to below training topics
Officers Training Time Total Training Time
68 1 136
On -Line De-escalation Trainin
Officers Training Time Total Training Time
79 I 1 79
2017
CIT-Crisis Intervention International Conference- has de-escalation component
Officers Training Time I Total Training Time
2 32 64
CIT-Crisis Intervention Training -has de-escalation component
Officers Training Time Total Training Time
51 40 2040
April Training -all instructors had lesson plans to include a review of our Use of Force Policy as it pertains
to each of the below training topics.
1.5 hours of Defensive Tactics
.5 hours OC Instruction and Proficiency Training
.5 hours ASP instruction, inspection, and proficiency testing
.75 hours Taser instruction, inspection, and proficiency testing
Officers Training Time Total Training Time
78 3.25
253.5
De -Escalation and Smarter Policing
Officers Training Time Total Training Time
1 1 8 8
2018
MATS -Reality Based Training -incorporates de-escalation techniques
Officers Training Time Total Training Time
63 8 504
*CIT-Crisis Intervention Training -has de-escalation component
Officers Training Time Total Training Time
9 40 360
"Reality Based Training Instructor -incorporates de-escalation techniques
Officers Training Time Total Training Time
6 24 144
//, ,i,�: ' -� C
/i3 MA,
�rO rc L')i b U n&�
MEMO FOR PROPOSED CHANGES TO RULES AND PROCEDURES REGARDING THE INVESTIGATIONS
AND FINDINGS OF THE COMMUNITY POLICE REVIEW BOARD
ISSUE: The consensus of the board that their review is arbitrary In nature and does not have any
substantive effect, or, even in the case it does, that the effect cannot be communicated to the board
members and/or the community as a consequence of current ordinances.
PURPOSE OF THIS MEMO: To Identify potential changes to the powers and functions of the board so
that the board can reach agreement on which changes they would like to implement, specific Inhibitors
to the implementation (such ordinances or communication channels) can be identified, and the steps for
removing such inhibitors can be identified (with the help of inhouse counsel) and potentially pursued.
This memo is a general draft of ideas in their earliest stages. No parts in their current forms should be
understood to be the final thoughts or agreements of any of the boards' members but are meant to
facilitate further discussion only.
1. Potential Change 1:
a. Issue: Presently, it Is the understanding of the board that after it makes a finding on any
claim it has investigated against an officer, that the board is not privy to the decision of
the Chief regarding discipline, training, or other action taken against an officer that is
the subject of the investigation.
b. (Proposal: Thatthe Chief make a final report to the board of his/her decision resolving
the findings of the board and the Chief, and any action or non -action taken with regards
to the officer wbject to the investigation or broader changes (such as to a standard
operating procedure or tralning)l --- Commented lPFlj: This is prohibited by the Iowa Public
Mcards law. Iowa Codesectipn 22 ](11) pmvldes that
Potential Change 2:
information in personnel records mustbe kept confidential.
a. Issue: It is the current understanding of the board that if its findings with regards to a
claim are different than those of the Chiefs, that the Chief is in no way bound to the
findings of the board, and there is no power in the board to make additional
recommendations to resolve any discrepancy between the Chiefs £endings and the
board's finding.
I. Example: the Chief finds the officer did not violate any procedure or law and
therefore the officer should not be subject to additional training or discipline.
The board, however, finds that a major law has been violated and that the
officershould be disciplined and trained. Currently, the board would only make
a recommendation that the Chief could disregard at his discretion, withouteven
needing to reportto the board what action, if any betook, with regards to the
boards recommendation to discipline the officer.
b. (proposal: in the event of a discrepancy of findings, the board proposes that there be a
procedure whereby the board and the chief discuss theirfindings and try to reach a
consensus on the actions taken by the Chief towards the officers} that were the subject
of the investioatlon.j
Commented IPF21: This is prohibited by the Iowa Civil
service Law, which prowdes that only the pollee chief and
the otymanager have the 1utIb1nW to dL a,hne an officer.
I. The board further proposes that if an agreement cannot be reached by the
board and the Chief during said meeting, that the board have the power at that
time to send the claim to an independent third party -investigator.
a. The board further proposes that the final resolution regarding any action or
non -action taken against the officer(s) subject to the investigation be the
consensus agreement of the Chief, the board, and the third -party investigator
after the third -parry investigator makes his/her finding, or in the case of non -
agreement by all parties, the agreement of two of the three parties. In the case
no two parties can reach an agreement, the recommendation of the third -party
investigator shall be implemented.
c. Proposal- In orderto make a better recommendation, the board recommends thatit be
given a copy of the prfor discipline and training history of the officer, but ONLY in the
event and afterthe board sustains an allegation against an officer-[ Commented[PF3]: Again, thisa prohibited bylowa Code
section2 71111, which provide tha['mroonation in
Potential Change 3: personnel records mustheksai confidennal.
a. Issue: The current procedures, in practice, do not allow any conversation between the
board and the officers to discuss the claim or the thoughts, concerns, or
recommendations of the board. Officers, when given the opportunity to be present for
-a "name -clearing", have universally refused to be present. The hoard feels this is a huge
opportunity lost to communicate and explain the findings of the board to the officer, or
to get a better understanding and explanation from the officer for why he/she took
certain action that is the subject of the investigation.
b. [Proposal: The board recommends that, at the request of the board, the officer be
required to attend and participate in an interview with the board.
L The board further proposes that the offer he allowed to have legal counsel
present.
ii. The board further proposes that the officer he allowed to refuse to answer and
questions, but that In making such a refusal the officer maybe subject to
intemal discipline for refusing to cooperate with an internal investigation
Potential Change 4:
a. Issue: The board believes it is currently limited in its findings and cannot recommend
that an officer be required to participate in additional training.
b. (Proposal: An option for the board in itsfmdings, regardless of whether an allegation is
founded or unfounded, Star recommend training for the officer(s) subjectto the
investigation
c. [Proposal: The board further recommends that the board be given copies of the training
records of the officer(s) subject to investigation as part of the Chiefs report so that it
can better determine whether or not to require special additional training for an officer
Commented [PF4I: This is prohibited by the51°
Amendment to the U.S. Constitution, which protects the
officers from self-incrlmmation. Thus, the Board cannot
romper an officer to speak.
ThepoOa chief can compel an officer to speak, as a
condition of the offices employment This is because the.
chief has authority to discipline an officer.
Such compulsion (i e, by the chat) an only be part of an
Internal Investigation (which cannot, by definition include
participation by the Board}.
Commented [PFS]: The Board already has Win authority
(See paragraph 3 of secvon a-B-7fB3 ofnhe ordinance,) The
Board can say generally that discipline Is ap propirwri but
the Board cannot comment an the extent or fa rm of the
dtsapline.
Commented 11i Again, this Is prohl hand by Iowa Code
section n.7(111, which provides that lnfom a kin In
personnel records must he kept confidential.