HomeMy WebLinkAboutNeighborhood event grant guidelines
NEIGHBORHOOD EVENT
GRANT PROGRAM
GUIDELINES
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The City of Iowa City has grants available, up to $500, to assist residents of the Pheasant Ridge, Towncrest and
Hilltop/Broadway neighborhoods to host events in their neighborhoods. The funds can be used for a wide
variety of events including block parties, classes/workshops, big screen movies (indoors or outdoors),
neighborhood cleanups, diversity celebrations, music festivals, community gardening projects, sports
tournaments, etc. Eligible expenses include food, supplies, entertainment, equipment rental, printing of
promotional materials, etc. Funds are available beginning July 1, 2018.
Event funding consideration will be based on the following criteria:
• available to all ages, gender and nationalities
• provides an opportunity for all neighbors to meet and get to know one another
• encourages community involvement and pride
• creates access to resources that would not ordinarily be available
• event occurs within or within close proximity to the Pheasant Ridge, Towncrest and Hilltop/Broadway
neighborhoods (see map)
• can be implemented within the proposed budget and number of volunteers willing to help
Funds cannot be used for:
• Alcohol purchases
• Political campaigning
• Age, gender or race restrictive events
• Already completed events
• Events promoting religious based activities/beliefs
• Events that are hosted by private business with the intent to promote their services
Applicant Responsibilities:
• Planning, coordinating and implementing the event with volunteers
• Renting/providing necessary equipment (tables, chairs, barbecue, etc.)
• Distribution of promotional materials to advertise the event
• Promoting the event within the neighborhood
• Clean up and removal or trash/recycling once the event has been completed
City Assistance that is available upon request:
• Submission of any necessary permits or facility reservations including street closures, park
reservations, school facility use, etc.
• Design of promotional materials
• Printing of flyers, posters, yard signs, etc. used to promote event
• Printing of instructional materials for a workshop, class, etc.
• Use of large screen projector system
INSTRUCTIONS FOR COMPLETING APPLICATION
Complete one application form for each project proposal. Application must be submitted at least 30 days
before proposed event. Please print clearly in ink or type. Feel free to attach any additional information you
think will help explain the event.
EVALUATION PROCESS
City staff will review each application on a first come – first serve basis. Applicants will be notified within one
week of submitting application. Incomplete applications cannot be reviewed until all necessary information is
provided.
PAYMENT PROCESS
To obtain funds for work that has been completed, an invoice must be submitted to City staff for payment or
receipts provided for reimbursement. Purchase of materials, food or other goods or services can be completed
by the City if invoicing is not available or reimbursement of expenses is not an option. Invoice must be made
out to the City of Iowa City. It is possible to make payment for partially completed work or provided materials
although it would be helpful to limit the number of such payments if possible.
Payment cannot be made directly to the applicant unless it is reimbursement for costs already paid for and
receipts are provided.
Invoices or reimbursement requests submitted by any Thursday will be paid on the Friday of the following
week. The checks will normally be mailed out unless otherwise indicated.
GRANT MONITORING AND CLOSEOUT
The grant recipient must complete a short report summarizing the event with 30 days of event(s). See
attached.