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2003-01-16 Info Packet
CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY January 16, 2003 www.icgov.org JANUARY 21 WORK SESSION ITEMS IP1 Memorandum from City Clerk: Proposed Meeting Schedule through April I JANUARY 21 CITY CONFERENCE BOARD ITEMS IP2 Meeting Materials I MISCELLANEOUS ITEMS IP3 Letter from Mayor to Jon Koebrick (Mediacom): Request for the Return of Univision to the Broadcast Basic Program Tier IP4 Letter from City Manager to Robert Kelly (Eagle Food Centers): Eagle Country Market IP5 Memorandum from Klm Johnson to City Manager: Agenda Items IP6 Memorandum from Finance Director to City Manager: Impact of Governmental Accounting Standards Board (GASB) Statement 34 IP7 Memorandum from City Manager to Police Citizens Review Board: Review of Traffic Stop Policy - General Order #99-07 IP8 Memorandum from City Clerk: FY04 Organizational Budget Requests IP9 Memorandum from City Clerk: NLC 2003 Congressional City Conference IPlO Memorandum from City Clerk: January 6 Work Session IPll Memorandum from City Attorney: Out of Office IP12 Memorandum from Housing Administrator: Section 8 Payment Process IP13 Letter from Mary Fitzgerald (Oak Grove Condo Association Board of Directors) to Planning and Community Development Director: Complaint [Staff response distributed 1/21.] IP14 Letter from Parking Manager to Gary Lundquist: Response to Concerns IP15 Airport Terminal Building, Second Floor Conference Room Use Policy IP16 Memorandum from Fire Chief to City Manager: Regional Fire Protection January 16, 2003 Information Packet (continued/ 2 IP17 Memorandum from Police Officer Mebus to Police Chief: December 2002 IP18 Iowa City Police Department Use of Force Report - December 2002 IP19 Iowa City Police Department Monthly Liquor License (OFF PREMISE SALES) Report- December 2002 IP20 Agenda: January 16 Council Economic Development Committee IP21 Minutes: October 1'/' Council Economic Development Committee IP22 Minutes: November 6 Council Economic Development Committee IP23 Article: Weighin9 in on Infrastructure Valuation (American City & Country) [Kanner] IP24 Article: Getting Serious About Housing Us All (Nation's Cities Weekly) [Kanner] IP25 Minutes: November 21 PATV Board of Directors IP26 Citizens' Summary - 2004-2006 Proposed Financial Plan (Budget) Agenda: Joint Meeting with Council members of'Iowa City, Coralville, and North Liberty, Iowa City School Board of Directors and Johnson County Board of Supervisors on January 22 I PRELIMINARY/DRAFT MINUTES I IP27 Public Art Advisory Committee: December 12 IP28 Senior Center Commission: December 17 CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY January 16, 2003 www.icgov.org JANUARY 21 WORK SESSION ITEMS IP1 Mere( ~ndum from City Clerk: Proposed Meeting Schedule through April IARY 21 CITY CONFERENCE BOARD ITEMS IP2 Meeting ,rials MISCELLANEOUS ITEMS IP3 Letter from Ma Jon Koebrick (Mediacom): Requ~ the Return of Univision to the Basic Program Tier IP4 Letter from City Mar 9r to Robert Kelly (Eagle Centers): Eagle Country Market IP5 Memorandum from Kim, )hnson to Cib Items IP6 Memorandum from Impact of Governmental Accounting Standards rd (GASB) IP7 Memorandum from Ma Citizens Review Board: Review of Traffic Stop Policy- IP8 Memorandum from City Clerk: 'ganizational Budget Requests IP9 Memorandum from City CI 2003 Congressional City Conference IP'I0 Memorandum from Ci Jan Work Session IPll Memorandum fro~ 'Attorney: ce IP12 Memorandu Housing Adminis1 Section 8 Payment Process IP13 Letter/~m Mary Fitzgerald (~ Board of Directors) to Pl, l,l~ing and Community Development irector: Complaint IP14 JLetter from Parking Manager to Gary Lun(Jquist: Response to Concerns IP15 Airport Terminal Building, Second Floor Conference Room Use Policy IP16 Memorandum from Fire Chief to City Manager: Regional Fire Protection IP17 Memorandum from Police Officer Mebus to Police Chief: December 2002 Januar~ 16, 2003 Information Packet /continued/ 2 IP18 Iowa City Police Department Use of Force Report - December 2002 IP19~ Iowa City Police Department Monthly Liquor License (OFF PREMISE SALES) ~ort - December 2002 IP20 ~da: January 16 Council Economic Development Committee IP21 Min~October 17 Council Economic Development Committee IP22 Minutes: Council Economic Developmen( Committee IP23 Article: Wei¢ in on Infrastructure Valuation.,(American City & Country) [Kanner] IP24 Article: Getting ~us About Housing All (Nation's Cities Weekly) [Kanner] IP25 Minutes: November 21 Board IP26 Citizens' Summary Financial Plan (Budget) PRELIM ~RAFT MINUTES IP27 Public Art Advisory · 12 IP28 Senior Center City of Iowa City MEMORANDUM DATE: January 16, 2003 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk ~ RE: PROPOSED Meeting schedule through Apiil A number of you have contacted me with scheduling conflicts. I offer the revised schedule below as a way of meeting individual Council Members scheduling conflicts, avoiding spring break, adopting the City budget within time requirements, and conducting City business. January 27 - Council budget Work Session (organizations, Boards, and Commissions) January 28 - last Council budget Work Session (Finance sends publication to paper on February 3 or 4 ) February 4 - set public hearing at regular Formal meeting (Notice of public hearing published no later than February 8) February 18 - COMBINED Special Council Work Session and regular Formal meeting (budget public hearing) March 3, 4 - Rescheduled March 11 - COMBiNED Special Work Session and Formal (resolution adopting budget) March 17, 18 - Rescheduled March 24, 25 - Special Work Session and Formal March 31, April 1 - Rescheduled April 7, 8 - Special Work Session and Formal April 14, 15 - Rescheduled April 21, 22 - Special Work Session and Formal May 5, 6 - Return to regular schedule of first and third Tuesday, and preceding Monday U/03revision OFFICE OF THE IOWA CITY ASSESSOR JOHNSON COUNTY ADMiNISTRATION BUILDiNG DENNIS BALDRIDGE ASSESSOR CAROLYN BURKE DEPUTY BRAD COMER DEPUTY January 15, 2003 Dear Conference Board Member: The annual meeting of the Iowa City Conference Board for the consideration of the Iowa City Assessor's FY 2004 budget is scheduled for Tuesday, January 21, 2003 at 6:30 P.M. at the Iowa City Civic Center. Enclosed for your review before the meeting are: 1. The Agenda. 2. The proposed Budget. 3. Salary surveys. 4. A copy of the February 27, 2002 minutes. 5. Board of Review applications. 6. The 2002 Annual Report including the program division statement. There is an increase in the mount to be raised by the Assessment Expense Fund from last year's amount. The increase consists off a. $13,175 for a 3% increase in salaries, and step raises for two employees. b. $ 2,270 for an increase in FICA and IPERS. c. $ 7,350 for a 15% increase in health insurance. d. $ 100 for in increase in telephone expenses. e. $ 200 for an ~ncrease ~n appraisal services. f. $ 500 for an ~ncrease ~n schools and conferences. g. $ 500 for an increase ~n equipment purchases. h. $ 2,000 for an ~ncrease m fees paid to the Johnson County Information Services Dept. i. $ 1,500 for an ~ncrease ~n software maintenance contracts. j. $ 200 for an ~ncrease ~n assessors organization dues $27,795 Total Increase This increase is offset by the following decreases: a. $ 1,300 for a decrease in office supplies. b. $ 5,600 for a decrease postage, an alternate year expense. c. $ 1,300 for a decrease in printing, also an alternate year expense. $ 8,200 TotalDecrease $19,595 Net Increase 913 SOUTH DUBUQUE STREET * IOWA CITY IOWA 52240 TELEPHONE 319-356-6066 The Assessment Expense Fund levy rate will increase from .20636 to .20858. The largest increase is for a 3% raise in salaries. Health insurance is projected to rise by 15%. Telephone expense, dues, appraisal services, schools and conferences and equipment purchases were all increased by small mounts to cover expected increases in costs. The amount paid to the Johnson County Information Services Department for data processing services was increased from $12,000 to $14,000. This amount had remained the same for the past four years and it was felt that an increase was due. Similarly, costs for software maintenance contracts have been higher than expected and that amount has been increased by $1500. The Special Appraisers Fund adds another $1500 to the car replacement fund, and $2500 to the leave contingency fund, which was depleted to pay unused vacation for retiring employees. The computer replacement fund was also replenished in the amount of $2500. These amounts are all the same as last year. An additional line item was added to the Special Appraiser's Fund this year to pay a share of the cost of a new tax software program for Johnson County. The current program has become obsolete and maintenance will no longer be available. The total cost estimate for the program and first year maintenance is $280,000. The Iowa City Assessor's Office has been asked to contribute $7,500 from this budget. The assessed value of new construction that will be taxed for the first time in FY '04 will produce over $9400 for the City Assessor Expense Fund, and approximately $229 for the Special Appraisers Fund. If you have any specific questions or wish to see any of the supporting documents for this budget, please feel free to phone me at the office at 356-6066 or at my home at 688-2661. Sincerely, Dennis Baldridge Iowa City Assessor Januaw 15,2003 TO WHOM IT MAY CONCERN: The Iowa City Conference Board will meet at 6:30 P.M. on Tuesday, January 21, 2003 at the Iowa City Civic Center. The purpose of this meeting is to hold a public hearing on the Iowa City Assessor's proposed budget for FY 2004. AGENDA: 1. Call meeting to order by the Chairperson. 2. Roll call by taxing body. 3. Act on minutes of February 27, 2002 Conference Board meeting. 4. Assessor presents proposed budget. 5. Discuss proposed budget. 6. Conference Board acts on proposed budget. 7. Set date for public hearing. 8. Appointment of Board of Review member. 9. Other business. 10. Adjournment. Dennis J. Baldridge Clerk, Iowa City Conference Board ITEMIZED BUDGET - ASSESSMENT EXPENSE FUND FY 03 FY 04 ITEM # EXPENDITURE SALARIES 36 CITY ASSESSOR $65,560.00 $67,53000 37 FIRST DEPUTY $55,720,00 $57,390,00 37 SECOND DEPUTY $44,230.00 $47,830.00 40 REAL ESTATE CLERK $34,430.00 $37,330.00 40 CLERK/APPRAISER $30,610,00 $32,360.00 40 CLERK/ACCOUNTING $33,780.00 $34,790.00 36,37,40 LONGEVITY $1,775.00 $2,050.00 TOTAL SALARIES $266,105.00 $279,280.00 OTHER EXPENDITURES 39 BOARD OF REVIEW $10,500.00 $10,500.00 41 EMPLOYER SHARE: FICA $20,750.00 $22,220.00 42 EMPLOYER SHARE: IPERS $15,30000 $16,100.00 43 HEALTH INSURANCE $49,030.00 $56,380.00 44 MILEAGE & AUTO $1,600.00 $1,600.00 45 OFFICE SUPPLIES $4,800.00 $3,500.00 46 POSTAGE $6,800.00 $1,20000 47 TELEPHONE $1,100.00 $1,20000 48 PUBLICATIONS $60000 $600.00 49 PRINTING $1,800.00 $50000 50 APPRAISAL SERVICE $400.00 $600,00 51 INSURANCE $3,500.00 $3,500.00 52 SCHOOLS & CONFERENCES $6,600,00 $7,100.00 53 APPEALS TO COURT & LEGAL FEES $27,000.00 $27,00000 54 EQUIPMENT PURCHASE $2,000,00 $2,500.00 55 EQUIPMENT MAINTENANCE $200.00 $200.00 56 UNEMPLOYMENT $2,000.00 $2,00000 57 CONFERENCE BOARD $0,00 $0.00 58 EXAMINING BOARD $30,00 $30.00 59 BOARD OF REVIEW EXPENSES $200.00 $20000 60 DATA PROCESSING SERVICES $12,000.00 $14,000.00 6'~ SOFTWARE MAINTENANCE $12,500.00 $14,000.00 62 DUES & MEMBERSHIP $1,200.00 $1,400.00 63 BONDS & WORKER'S COMPENSATION $1,200.00 $1,200.00 TOTAL OTHER EXPENDITURES $161,110.00 $187,530.00 TOTAL BUDGET $447,215.00 $466,810.00 UNENCUMBERED BALANCE ($44,079,00) ($62,988,00) TO BE RAISED BY TAXATION $403,136.00 $403,822.00 BUDGET - SPECIAL APPRAISERS FUND FY 03 FY 04 MAPPING & APPRAISAL $11,216.00 $11,281.00 CAR REPLACEMENT $12,000.00 $13,500.00 RE-APPRAISAL FUND $15,202.00 $'~5,202.00 LEAVE CONTINGENCY $2,500.00 $5,000.00 COMPUTER REPLACEMENT $2,500.00 $2,500.00 COUNTY CMS (15000 OVER 2 YEARS) $7,500.00 TOTAL $43,418.00 $54,983.00 UNENCUMBERED BALANCE ($38,992.00) ($45,167.00) TO BE RAISED BY TAXATION $4,426.00 $9,816.00 GRAND TOTAL TO BE RAISED BY TAXATION $407,562.00 $413,63800 MAXIMUM LEVY ALLOWED MAXIMUM ASSESSMENT EXPENSE FUND 1,936,054,474 X.00027 $522,734.00 IPERS & FICA FUNDS $38,320.00 UNEMPLOYMENT COMPENSATION & TORT LIABILITY $4,000.00 MAXIMUM FOR ASSESSMENT EXPENSE FUND $565,054.00 MAXIMUM SPECIAL APPRAISERS FUND 1,936,054,474 X .000405 $784,102.00 MAXIMUM ALLOWED WITHOUT STATE APPROVAL $1,349,156.00 MAXIMUM EMERGENCY FUND 1,936,054,474 X .00027 $522,734.00 (requires State Appeal E~oard approval) MAXIMUM THAT COULD BE RAISED BY TAXATION FOR FY 04 $1,871,890.00 PRIOR YEARS LEVIES AND RATES EXPENSE FUND SPECIAL APPRAISERS FUND FY AMOUNT LEVIED LEVY RATE AMOUNT LEVIED LEVY RATE 1995-96 303,281 0.20446 30,000 0.02023 1996-97 319,513 0.2045 17,000 0.01088 1997-98 318,270 0.19946 52,834 0.03311 1998-99 318,699 0.19269 184,357 0.11146 1999-00 341,910 0.19784 352,508 0.20398 2000-01 359,341 0.19823 180,293 0.09946 2001-02 396,829 0.20636 6,442 0.00335 2002-03 403,136 0.20694 4,426 0.00227 2003-04 403,822 0.20858 9,816 0.00507 2002-2003 City Assessor Salary Survey Assessed Rank Jurisdiction Valuation Staff Salary 1 Ames $2,502,000,000 6 $82,358 2 Cedar Rapids $6,614,000,000 16 $78,473 3 Johnson County $3,079,300,000 8.5 $73,024 4 Sioux City $3,024,000,000 12 $70,000 5 Davenport $3,639,500,000 13 $69,871 6 Dubuque $2,362,000,000 7 $68,065 7 Iowa City $2,907,000,000 6 $65,560 8 Mason City $1,174,800,000 3 $53,730 9 Clinton $951,500,000 4 $51,694 Top Twenty Iowa Assessor Salaries Current Prey Yr. All Yr. All Ranking Jurisdictions 01/02 Ranking Jurisdictions 02/03 1 Polk 93,867 I Polk 96,683 2 Ames 79,959 2 Ames 82,358 3 Pottawattamie 74,764 3 Cedar Rapids 78,473 4 Cedar Rapids 74,378 4 Pottawattamie 77,755 5 Story 69,300 5 Johnson 73,024 6 Sioux City 68,294 6 Story 70,500 7 Davenport 67,836 7 Sioux City 70,000 8 Muscatine 66,432 8 Davenpor~ 69,871 9 Black Hawk 66,200 9 Cerro Gordo 69,300 10 Dubuque City 66,083 10 Muscatine 69,280 11 Cerro Gordo 66,000 11 Linn 68,518 12 Linn 65,472 12 Dubuque City 68,065 13 Woodbury 63,600 13 Black Hawk 67,600 14 Johnson 63,500 14 Scott 66,804 15 Iowa City 63,340 15 Woodbury 65,826 16 Scott 62,666 16 Iowa City 65,560 17 Dubuque County 62,500 17 Dubuque County 65,000 18 Marshall 59,296 18 Marshall 61,060 19 Dallas 57,200 19 Dallas 60,060 20 Warren 55,000 20 Des Moines 57,200 IOWA CITY CONFERENCE BOARD FEBRUARY 27, 2002 City Conference Board: February 27, 2002, 5:30 P.M. in the Council Chambers at the Iowa City Civic Center. Mayor Emie Lehman presiding. Iowa City Council Members Present: Champion, Karmer, E. Lehman, O'Donnell, Pfab. Johnson County Supervisors Present: Harney, M. Lehman, Neuzil, Stutsman. Iowa City School Board Members Present: Goodlaxson. Others Present: Baldridge, Atkins, Karr Tape Recorded: Reel 02-26, Side 1. Chair Ernie Lehman called the meeting to order and clerk Baldridge called roll and stated that a quorum was present. (The School Board having only one member present will not have a vote recorded.) The City moved to accept the minutes of the last Conference Board meeting, September 24, 2001, as corrected, the County seconded and the motion carried, 2/0. Chairman E. Lehman declared the public heating open. After no comment from the public, the public hearing was declared closed. The City moved to accept the proposed budget as published, the Schools seconded and the motion carried, 2/0. There being no further business it was moved by the City and seconded by the County to adjourn at 5:33 P.M. Motion carried, 2/0. CITY OF IOWA CITY ADVISORY BOARD/COMMISSION /' °PLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the Council on matters of interest to our community and its future. Applicants must reside in Iowa City. After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN. Return the application to City Clerk, 410 E. Washington St., iowa City, Iowa. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC, WITH THE EXCEPTION OF THE LAST PAGE MARKED "CONFIDENTIAL." THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. ADVISORY BOARD/COMMISSION NAME.~o2/ ~9/~7~ x~o~<~r2 z~ ¢/~ ~¢f'e~TERM NAME ~.y~ .~< HOME ADDREsS/~~ 0 Is your home address (listed above) within the ~rporate limits of Iowa Cit~ ~Yes How long have you been a resident of Iowa City? ~/~ ~ ~,.¢/~ .~ OCCUPATION~-¢~5/~/~ EMPLOYER P~ONE NUMBER: HOME fi~/¢) ~3%~¢ BUSINESS(~/¢) EXPERIENGE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? ~ /~ If you fail to answer all the questions, Council will not consider your application. cclerk~bdcomapp( 1} doc Apdl 2002 (~) V' '" 'AT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR APPLYING)? ¢'~.,~ ~ /Y~,¥.¢,~ {~:o~__.?~¥~-Z~,~ / ~r.~¢ ~z.-~ .~ ~[~ ~'~/ ~ POTENTIAL CONFLICTS OF INTEREST Please identi~ any potential conflicts be~een membership on the advisow board and your personal interests, including financial interests and your duties to an employer, In padicular, if you are applying to be a member of a board or commissfon which makes recommendations to the Ci~ Council about the allo~tion of Ci~ funds, please list any present affiliations you have with agencies that apply for funding from the City. 'Affiliation" includes being a board member or employee of the agency. Other types of affiliations must be examined on a case by case basis by the City Attorney's office. You should also know that Section 362.5 of the Code of Iowa generally prohibits, with cedain impodant exceptions, a member of a ci~ Board or Commission from having an interest in a city contract. A copy of Section 362.5 ~s attached. h. gu are unceAain whether a potential conflict of interest exists or have questions about Section 362.5 of the Code of Iowa, please contact the City A~orney's o~ce at 356-5030. .... _ ~, IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? /-"'~ES NO DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? /'~ES =.~;i~10 (It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.) IMisrepresentations on this application will constitute just cause for removal of an appointee. II [I 'f you fail to answer, all the questions, Council will not consider your application. II cclerk~bdcornapp( 1 ) doc April 2002 (2) Spouses and relatives of City Council Members and members of comparable County Boards and Commissions are not eligible for appointment to City Boards and Commissions. This includes: spouse, child, mother, father, mother- in- law, father- in- law, brother, sister, brother- in- law, sister- irt- law, step-father, step-mother, step- child, aunt, or uncle. (Resolution 85-354) Males: 3 Females: 1 Application Deadline: January 9,2003 Elected by City Conference Board BOARD OF REVIEW One Vacancy - Six Year Term January 1, 2003 - December 31, 2008 Term expires for Haywood Belle Haywood Belle 15 Woodland Mounds Rd [] Denotes applicant completed the Confidential page of the application. IOWA CITY CITY ASSESSOR'S OFFICE 2002 ANNUAL REPORT 2002 IOWA CITY CONFERENCE BOARD IOWA CITY CITY COUNCIL Ernie Lehman, Mayor Connie Champion Steven Kanner Mike O'Donnell Irvin Pfab Dee Vanderhoef Ross Wilburn IOWA CITY COMMUNITY SCHOOL BOARD Lauren Reece, President David Franker * Matthew Goodlaxson Don Jackson Jan Left Toni Cilek * Peter Wallace *Conference Board Designee JOHNSON COUNTY BOARD OF SUPERVISORS Mike Lehman, Chairperson Carol Thompson, Vice Chairperson Pat Harney Terrence Neuzil Sally Stutsman IOWA DEPARTMENT OF REVENUE AND FINANCE Donald R. Cooper - Acting Director, Iowa Department of Revenue and Finance 2 2002 STAFF OF IOWA CITY ASSESSOR'S OFFICE MEMBERS OF BOARD OF REVIEW AND EXAMINING BOARD OF IOWA CITY, IOWA IOWA CITY ASSESSOR'S OFFICE Dennis J. Baldridge Date of Employment: 12 Jul, 1982 City Assessor Appointed: 2002 thru 2007 Carolyn R. Burke First Deputy Date of Employment: 8 Oct, 1979 Brad Comer Second Deputy Date of Employment: 14 Jan, 2002 Mark Fedler Appraiser/Clerk Date of Employment: 20 Jun, 1994 Diane Campbell Accounting Clerk Date of Employment: 16 Feb, 1998 Todd Kruse Real Estate Clerk Date of Employment: 14 May, 2001 IOWA CITY BOARD OF REVIEW Jane G. Downer, Chairperson Appointed 1999 through 2004 Haywood Belle Appointed 1997 through 2002 Dick Donahue Appointed 2002 through 2007 Dave Hintze Appointed 2001 through 2006 Jack Yanaush Appointed 2000 through 2005 Pat Kuhns, Clerk IOWA CITY EXAMINING BOARD John McDonald for City Appointed 2000 through 2005 Lane E. Plugge for School Appointed 2000 through 2005 Jerry Vanni for County Appointed 1998 through 2003 LEGAL COUNSEL Eleanor Dilkes - City Attorney Andy Matthews - Assistant City Attorney 3 To Members of the Iowa City Conference Board From: Dennis J. Baldridge - Iowa City Assessor Subject: 2002 Annual Report - Issued December 31,2002 The following report covers the activities of this office from January 1, 2002 to date of issue. VALUATIONS Since 2002 was not a real estate revaluation year, assessed values remained the same as 2001. New construction added approximately 39 million dollars to residential, 22 million dollars to commercial and 3 million dollars to industrial for 2002. The 697 residential deed sales for the first 11 months of 2002 give us a median ratio (assessed value vs sale price) of 89.94% compared to 94.60% for 682 sales in the entire year of 2001. This tells us that the selling prices of homes have gone up since last year and an increase will be necessary for the 2003 assessments. It should be kept in mind that when a jurisdiction is at the State mandated sales ratio level of 100%, a full one-half of home sales will be for less than the assessed value. Sales for less than the assessed value tend to result in appeals to the Board of Review. COURT CASES There were six appeals to District Court in 2002. One appeal was for industrial property and five were for commercial properties. The industrial appeal has been settled, but the five 2002 commercial appeals along with one from 2001 have not yet been scheduled for trial. BOARD OF REVIEW The Board of Review was in session from May 1 through May 28, the day of adjournment. 14 protests were filed, with 10 being upheld and 4 denied. The total value of real estate being protested was $42,950,540. The Board also reduced 2 properties and raised one property at the request of the assessor. The Board allowed a total reduction of $2,718,440. 4 EQUITY VERSUS MARKET IN ASSESSMENT It is difficult to be both equitable among assessments and in tune with the market. Similar properties do not always sell for similar prices, so the market is not always equitable and some times a long way from it. Most assessors would lean toward equity if they could choose between the two. Our first priority is equity since it is not always possible to have every assessment match the selling price. Our statistics show that we are doing a good job in this regard. WEB PAGE The Iowa City Assessor's web page went online during the spring of 2001 at the same time the residential reappraisal values were mailed to property owners. The internet availability of comparable sales and comparable assessments proved to be very helpful to taxpayers concerned about fairness of their assessments. Appraisers and Realtors have been very complimentary about this service, commenting that it saves them considerable time and money since they can make copies of our property record cards without leaving their office. There have been nearly 120,000 hits on our web site. It can be viewed at iowaassessors.com/iowacity. ROLLBACKS The residential rollback has gone down slightly from 51.7% for the current taxes to 51.4% for next year's taxes. The rollback for commercial property will return to 100% from the current 97.8%. The League of Municipalities has been trying to get legislation passed to stop the decrease in the residential tax base. Iowa City's residential tax base has not actually decreased because of our increase in market value and new construction. Nevertheless, the shift of the tax burden should be of concern. The tables on pages 12 and 13 illustrate this shift. Commercial property has remained close to the same percentage of the total value, but is becoming a larger percentage of the taxable value when looking back over the years. 5 NEW LEGISLATION HF 2009 - Assessors allowed to run for public office. Must resign as assessor if elected. HF 2584 - Assessment of vineyards as Agricultural property. HF 2622 - Tax Administration. Urban revitalization property tax exemptions may be filed up to two years after first assessment. Specifies appeal process if director of the Department of Revenue and Finance disallows a homestead tax credit or military exemption. Raises income threshold for full exemption on disabled veteran's home. Adds United States Coast Guard to eligibility for military exemption. Allows bingo on property of veterans organizations without losing exemption. Extends filing deadline for exemptions from February 1 to October 1 for 2002 year only. SF 2272 - Prohibits non-resident aliens, foreign businesses and foreign governments from owning agricultural land in Iowa CONTINUING EDUCATION Continuing education is a requirement for the assessor and deputies for reappointment to their positions. I feel it is also good for other employees to attend some classes so they can update their skills and stay current with assessment practices. The Assessor attended the following courses and conferences during 2002: IICA Credits & Exemptions Workshop 6.00T C.E. hrs. ECD Board of Review Class 4.50 C.E. hrs. NCRAAO Conference 7.50 C.E. hrs. IICA Summer Seminar and Workshop 12.00 C.E. hrs. IAAO Conference on Assessment 6.00 C.E. hrs. ISAA Annual School of Instruction 11.00 C.E. hrs. The First Deputy attended the following courses and conferences during 2002: ISAA Annual School of Instruction 11.00 C.E. hrs. NCRAAO Conference 7.50 C.E. hrs. The Second Deputy attended the following courses and conferences during 2002: IICA Credits & Exemptions Workshop ECD Board of Review Class ISAA Annual School of Instruction 11.00 C.E. hrs. The Real Estate Clerk attended the following course in 2002: Sidwell GIS and Mapping Conference The Office Manager attended the following course in 2002: IICA Credits & Exemptions Workshop T = Tested APPRECIATION My staff and I would like to thank the Conference Board, the Board of Review, the City Attorney and her assistants, and the City Staff for their assistance, cooperation and confidence during the past year. I would also like to recognize and thank my staff at this time for their part in establishing and maintaining the professional standards of the office. 2002 ABSTRACT OF ASSESSMENTS FOR IOWA CITY Value of Agricultural Land and Structures $ 2,227,654 Value of Residential Dwellings on Agricultural Realty 1,186,690 Value of Residential Lots and Buildings 1,985,146,985 Value of Commercial Lots and Buildings 863,303,060 Value of Industrial Lots and Buildings 54,903,110 Value of Industrial Machinery and Commercial 0 Equipment as Real Estate Actual Value of All Real Estate* $2,906,767,499 *All the above values are based on the 2002 abstract as reported to the Iowa Department of Revenue and Finance on July 1, 2002. The values for Railroad and Utility Property are supplied to the Auditor by the Iowa State Department of Revenue and Finance. The value of utilities and railroads in Iowa City for 2002 was $58,166,019. EXEMPT PROPERTY IN IOWA CITY FOR 2002 Religious Institutions $ 50,627,630 Charitable and Benevolent Societies 88,504,860 Educational Institutions 666,400 Low Rent Housing 4,186,710 Literary Societies 707,370 Associations of War Veterans 381,250 Forest and Fruit 535,027 Partial Industrial, Urban Revitalization, Recycling, 9,797,750 Mobile Home Storm Shelter & New Jobs Sub-Total $ 155,406,997 University of Iowa (As Reported by SUI for 1994) 729,599,949 TOTAL $ 885,006,946 VALUE COMPARISONS WITH ROLLBACKS APPLIED STATE STATE ADJUSTED YEAR ORDER TYPE VALUE ROLLBACK VALUE 1991' Agricultural $ 2,082,540 1.000000 $ 2,082,540 Ag Dwelling 1,159,280 .730608 846,979 Residential 924,095,521 .730608 675,151,580 Commercial 469,155,456 1.000000 469,155,456 Industrial 34,390,300 1.000000 34,390,300 M & E 54,708,712 1.000000 54,708,712 TOTAL $1,485,591,809 $1,236,335,567 1992 Agricultural $ 1,977,575 1.000000 $ 1,977,575 Ag Dwelling 976,430 .726985 709,850 Residential 948,162,720 .726985 689,300,075 Commercial 483,983,100 1.000000 483,983,100 Industrial 36,088,910 1.000000 36,088,910 M & E 59,612,801 1.000000 59,612,801 TOTAL $1,530,801,536 $1,271,672,311 1993' Agricultural $ 1,865,755 1.000000 $ 1,865,755 Ag Dwelling 1,124,020 .680404 764,788 Residential 1,088,592,820 .680404 740,682,909 Commercial 541,066,293 1.000000 541,066,293 Industrial 37,640,010 1.000000 37,640,010 M & E 55,181,660 1.000000 55,181,660 TOTAL $1,725,470,558 $1,377,201,415 1994 Agricultural $ 1,884,736 1.000000 $ 1,884,736 Ag Dwelling 1,224,510 .675074 826,635 Residential 1,135,164,290 .675074 766,319,898 Commercial 555,664,033 1.000000 555,664,033 Industrial 37,584,600 1.000000 37,584,600 M & E 63,678,377 1.000000 63,678,377 TOTAL $1,795,200,546 $1,425,958,279 9 VALUE COMPARISONS WITH ROLLBACKS APPLIED-CONT'D STATE STATE ADJUSTED YEAR ORDER TYPE VALUE ROLLBACK VALUE 1995' +10% Agricultural $ 2,038,805 1.000000 $ 2,038,805 Ag Dwelling 1,466,630 .593180 869,976 Residential 1,342,714,470 .593180 796,471,369 Commercial 632,219,253 .972824 615,038,063 Industrial 41,717,330 1.000000 41,717,330 M & E 64,300,377 1.000000 64,300,377 TOTAL $2,084,456,865 $1,520,435,920 1996 Agricultural $ 2,118,889 1.000000 $ 2,118,889 Ag Dwelling 1,449,530 .588284 852,735 Residential 1,380,932,970 .588284 812,380,771 Commercial 648,238,303 1.000000 648,238,303 Industrial 42,041,700 1.000000 42,041,700 M & E 56,962,378 1.000000 56,962,378 TOTAL $2,131,743,770 $1,562,594,776 1997' +8% Agricultural $ 2,186,897 .964206 $ 2,108,619 Ag Dwelling 1,402,930 .549090 770,335 Residential 1,499,358,470 .549090 823,282,742 Commercial 709,209,833 .973606 690,490,949 Industrial 42,415,010 1.000000 42,415,010 M & E 55,638,669 1.000000 55,638,669 TOTAL $2,310,211,809 $1,614,706,324 1998 Agricultural $ 2,158,813 1.000000 $ 2,158,813 Ag Dwelling 1,341,350 .564789 757,580 Residential 1,541,306,570 .564789 870,512,996 Commercial 723,017,343 1.000000 723,017,343 Industrial 47,180,180 1.000000 47,180,180 M & E 50,859,985 1.000000 50,859,985 TOTAL $2,365,864,241 $1,694,486,897 lO VALUE COMPARISONS WITH ROLLBACKS APPLIED-CONT'D STATE STATE ADJUSTED YEAR ORDER TYPE VALUE ROLLBACK VALUE 1999' +13% Agricultural $ 2,429,624 .963381 $ 2,340,654 Ag Dwelling 1,410,140 .548525 773,497 Residential 1,666,425,090 .548525 914,075,823 Commercial 784,974,960 .987732 775,344,887 Industrial 45,349,600 1.000000 45,349,600 M & E 38,736,298 1.000000 38,736,298 TOTAL $2,539,325,712 $1,776,620,759 2000 Agricultural $ 2,262,120 1.000000 $ 2,262,120 Ag Dwelling 1,447,020 .562651 814,167 Residential 1,717,631,820 .562651 966,427,261 Commercial 834,493,620 1.000000 834,493,620 Industrial 50,704,150 1.000000 50,704,150 M & E 29,532,092 1.000000 29,5321092 TOTAL $2,636,070,822 $1,884,233,410 2001' Agricultural $ 2,214,758 1.000000 $ 2,214,758 Ag Dwelling 1,186,690 .516676 613,134 Residential 1,931,059,600 .516676 997,732,150 Commercial 857,451,510 .977701 838,331,199 Industrial 51,345,260 1.000000 51,345,260 M & E 9,026,072 1.000000 9,026,072 TOTAL $2,852,283,890 $1,899,262,573 2002 Agricultural $ 2,227,654 1.000000 $ 2,227,654 Ag Dwelling 1,186,690 .513874 609,809 Residential 1,985,146,985 .513874 1,020,115,422 Commercial 863,303,060 1.000000 863,303,060 Industrial 54,903,110 1.000000 54,903,110 M & E 0 1.000000 0 TOTAL $2,906,767,499 $1,941,159,055 The adjusted values given are not exact but are meant to give a representation of the growth of Iowa City's tax base. *Reassessment Year COMPARISON OF RESIDENTIAL, COMMERCIAL APARTMENT OTHER YEAR RESIDENTIAL % COMMERCIAL % COMMERCIAL % ASSESSED 1990 830,877,911 61.8 169,428,179 12.6 258,617,800 19.2 1991 924,095,521 62.2 180,660,316 12.2 288,495,140 19.4 1992 948,162,720 62.0 187,803,160 12.3 296,179,940 19.3 1993 1,088,592,620 63.1 215,508,613 12.5 325,557,680 18.9 1994 1,136,388,800 63.3 220,464,483 12.3 335,199,550 18.7 1995 1,344,181,100 64.5 247,749,743 11.9 384,469,510 18.4 1996 1,382,382,500 64.9 252,376,673 11.8 395,861,630 18.6 1997 1,500,761,400 65.0 270,554,593 11.7 438,655,240 19.0 1998 1,542,647,920 65.2 269,414,303 11.4 453,603,040 19.2 1999 1,667,835,230 65.7 287,848,720 11.3 497,126,240 19.6 2000 1,719,078,840 65.2 307,040,200 11.6 527,453,420 20.0 2001 1,932,246,290 67.7 316,260,890 11.1 541,190,620 19.0 2002 1,986,333,675 68.3 314,435,200 10.8 548,867,860 18.9 TAXABLE 1990 660,245,500 56.2 169,428,179 14.5 258,617,600 22.0 1991 675,151,580 54.6 180,660,316 14.6 288,495,140 23.3 1992 689,300,075 54.2 187,803,160 14.8 296,179,940 23.3 1993 740,682,909 53.6 215,508,613 15.7 325,557,680 23.6 1994 767,146,533 53.8 220,464,483 15.5 335,199,550 23.5 1995 797,341,345 52.4 241,016,896 15.9 374,021,167 24.6 1996 813,233,510 52.1 252,376,673 16.2 395,861~630 25.3 1997 824,053,077 51.0 263,413,575 16.3 427,077,374 26.5 1998 871,270,576 51.4 269,414,303 15.9 453,603,040 26.8 1999 914,849,320 51.5 284,317,392 16.0 491,027,495 27.6 2000 967,241,428 51.3 307,040,200 16.3 527,453,420 28.0 2001 998,345,284 52.6 309,208,589 16.3 529,122,610 27.8 2002 1,020,725,231 52.6 314,435,200 16.2 548,867,860 28.3 12 AND INDUSTRIAL VALUES TOTAL COMMERCIAL ~ INDUSTRIAL % OTHER % VALUES 428,045,979 31.8 73,198,642 5.4 12,886,963 1.0 469,155,456 31.6 79,879,255 5.4 12,461,577 0.8 483,983,100 31.6 84,743,140 5.5 13,912,576 0.9 §41,066,293 31.4 80,274,334 4.6 15,537,111 0.9 555,664,033 31.0 86,882,374 4.8 16,265,339 0.9 632,219,253 30.3 93,423,546 4.5 14,632,966 0.7 648,238,303 30.4 89,741,281 4.2 11,381,686 0.5 709,209,833 30.7 92,194,909 4.0 7,883,675 0.3 723,017,343 30.6 92,682,117 3.9 7,516,861 0.3 784,974,960 30.9 80,852,272 3.2 5,663,250 0.2 834,493,620 31.6 78,284,458 3.0 4,213,904 0.2 857,451,510 30.1 59,748,630 2.1 2,837,460 0.1 863,303,060 29.7 54,903,110 1.9 2,227,654 0.1 VALUES 428,045,979 36.5 73,198,642 6.2 12,648,106 1.1 469,155,456 37.9 79,879,265 6.5 12,149,276 1.0 483,983,100 38.1 84,743,140 6.7 13,645,996 1.0 541,066,293 39.3 80,274,334 5.8 15,177,879 1.1 555,664,033 39.0 86,882,374 6.1 16,265,339 1.1 615,038,063 40.5 93,423,546 6.1 14,632,966 1.0 646,238,303 41.5 89,741,281 5.7 11,381,686 0.7 690,490,949 42.8 92,194,909 5.7 7,811,196 0.5 723,017,343 42.7 92,682,117 5.5 7,516,861 0.4 775,344,887 43.6 80,852,272 4.6 5,574,280 0.3 834,493,620 44.3 78,284,458 4.2 4,213,904 0.2 838,331,199 44.1 59,748,630 3.1 2,837,460 0.2 863,303,060 44.5 54,903,110 2.8 2,227,654 0.1 13 2002 TOP TAXPAYERS Excluding Utilities Assessed by the State RANK NAME TAXABLE VALUES 1 James & Loretta Clark $ 25,693,321 2 American College Testing 19,102,007 3 Southgate Development 16,773,966 4 Procter & Gamble 15,943,818 5 NCS Learning Corp 15,360,070 6 Hy Vee 13,341,360 7 Edwin & Ethel Barker & Barker Partnership 12,161,872 8 Sheraton Hotel 12,113,250 9 M G D lC (Sycamore Mall) 10,168,280 10 Old Capitol Mall 10,121,920 11 Lakeside Apartments 9,408,580 12 Oral-B Laboratories 9,076,130 13 Mercy Hospital Leased Space 8,251,685 14 Iowa State Bank & Trust 7,195,570 15 Highlander Partnership 7,176,350 16 Pheasant Ridge Apartments 7,034,090 17 Bon Aire /Tom & Marilyn AIberhasky 7,031,677 18 Hawkeye Real Estate Investment 6,932,070 19 U S Bank 6,888,830 20 Moen Group 6,454,365 14 COMPARISON OF TAX RATES FOR CITIES WITH THEIR OWN ASSESSOR SORTED BY 2002-2003 ASSESSOR TOTAL LEVY 2002-2003 ASSESSOR LEVY TOTAL CITY LEVY ASSESSOR SPECIAL TOTAL '01 -'02 '02-'03 NAME EXPENSE APPRAISERS ASSESSOR CITY CITY FUND FUND LEVY LEVY LEVY IOWA CITY .20685 .00227 .20912 32.80298 35.75416 MASON CITY .18364 .05283 .23647 30.10953 31.00050 DUBUQUE .26885 .00000 .26885 31.12071 30.68145 AMES .18667 .12118 .30785 30.23526 30.85983 CEDAR .22360 .12825 .35185 32.25347 34.50455 RAPIDS DAVEN PORT 26312 .11344 .37656 35.25026 37.13808 CLINTON .29995 .17427 .47422 35.04694 36.38391 SIOUX CITY .30557 .21449 .52006 36.84020 40.21407 15 IOWA CITY ASSESSOR'S PROGRAM DIVISION STATEMENT FY '04 DIVISION PURPOSE: The purpose of the Iowa City Assessor's Office is to find, list and value for tax purposes, all real property in Iowa City and maintain records for all parcels in Iowa City. DIVISION GOALS: To establish values according to Iowa law on all commercial, industrial, agricultural and residential property within the City of Iowa City in the most equitable manner based on actual physical aspects of the property and all the pertinent sales data available; to improve the efficiency by which these assessments are made; to provide prompt and courteous response to all inquiries for information. GENERAL DIVISION OBJECTIVES: 1. Receive calls and inquiries and dispense information efficiently and on a timely basis. 2. Complete all daily record changes and related duties as received. 3. On a quarterly basis, review in the field all new construction and demolition, and by January 1,2004, make final review of said construction and demolition. 4. Prepare forms and get signatures for all new homestead and military credits by July 1,2004. 5. Remove all homestead and military credits from the permanent file for those who are no longer eligible to receive the credit by July 1,2004. 6. Prepare and get signatures on all other new annual forms, making sure they are in compliance with all laws and rules, by their statutory dates. 7. Receive and review tentative equalization orders from the State Department of Revenue and Finance in August 2003. 8. Receive final equalization orders by October 1,2003. 9. Accept formal written protests for the Board of Review Special Session from October 15 to October 25, 2003 and coordinate the Board of Review Special Session from October 15 to November 15, 2003, if needed. 16 GENERAL DIVISION OBJECTIVES CONT'D. 10. By April 1,2004 send out assessment rolls for new construction. 11. Accept formal written protests for the Board of Review from April 16 to May 5, 2004 and coordinate the Board of Review meeting during May 2004. 12. Prepare and distribute to Conference Board members the annual report by December 31,2004. 13. Hold preliminary Conference Board and public hearings to adopt the annual budget by March 15, 2004. 14. Prepare and submit annual abstract to the Department of Revenue & Finance by July 1,2004. NEW DIVISION OBJECTIVES: 1. Maintain the web site information and make improvements to www.iowaassessors.coiWiowacity based on input from the public. The site went on line February 15, 2001 and has over 120,000 hits since that time. 2. Review sales as they occur for all classes of property so we may complete our biennial reassessment for 2003, making sure our values stay at the mandated level. 3. Utilize appraisal software to review assessment ratios by neighborhoods and other criteria to be established during the sales study. 4. Make any adjustments to assessed value as indicated by the sales review. 5. Institute a program of physical inspection of properties that were not inspected during the 2001 reappraisal. 6. Combine and reorganize filing systems to make current information and historical data more readily available to the public. 7. Continue to work with the Johnson County GIS Director to utilize our records in a GIS system. 17 PERFORMANCE MEASUREMENTS: The median sales ratio (median) is the middle sales ratio and a measure of the percent of our assessment to the actual sales prices. The coefficient of dispersion (C.O.D.) is a measure of assessment uniformity based on the degree to which individual sales ratios vary from the median sales ratio. The goal of the Iowa City Assessor is to keep this C.O.D. below 10. A C.O.D. of 10 is considered excellent and was attained in 2001 by only 6 of the 107 assessing jurisdictions in Iowa. The following table shows the median, C.O.D., and the number of deed sales for Iowa City residential property since the assessments went to the 100% level in 1975. YEAR MEDIAN C.O.D # OF SALES Assessment Year 1975 87.10 10.36 682 1976 76.30 11.38 681 1977 65.10 12.10 840 Assessment Year 1978 74.70 9.83 639 State Orders 1979 91.80 9.40 551 1980 87.85 8.69 394 Assessment Year 1981 88.90 8.74 393 1982 87.30 9.38 299 Assessment Year 1983 94.00 7.19 544 1984 92.80 8.03 451 Assessment Year 1985 96.15 8.27 448 1986 95.30 9.02 513 Assessment Year 1987 94.90 9.26 522 1988 93.60 9.34 555 Assessment Year 1989 91.80 9.80 538 1990 87.05 9.75 608 Assessment Year 1991 90.40 8.49 659 1992 85.00 9.88 688 Assessment Year 1993 90.80 8.57 651 1994 84.10 9.59 627 Assessment Year 1995 91.20 8.48 595 1996 91.20 9.59 636 Assessment Year 1997 93.45 8.71 658 1998 91.60 8.24 699 Assessment Year 1999 93.30 9.38 691 2000 89.00 9.16 675 Assessment Year 2001 94.60 7.83 682 *2002 89.94 8.21 697 *Estimate 18 The following statistics are for residential sales, and below are tables of the ranking of Iowa City in comparison to the other 106 assessing jurisdictions in Iowa. For brevity, only the top 10 are shown. Data is for 2001 sales which is the last complete year available. These tables show that Iowa City is still one of only a few jurisdictions in Iowa with a C.O.D. of less than 10. The average sale price of a home in Iowa City is one of the highest in Iowa for 2001. Iowa City also has a large number of sales as could be expected by it's size and mobile population. SORTED BY COD NO JURISDICTION MEAN MEDIAN WGHTD C O D REGR INDEX 1 AMES CITY 95.20 95.05 95.21 6.96 99.98 2 IOWA CiTY 94.76 94.60 94.14 7.83 100165 3 JOHNSON 93.37 93.60 92.55 8.04 100.88 4 MADISON 97.11 96.40 95.94 9.22 101.21 5 SCOTT 93.33 92.90 93,37 9.23 99.95 6 LINN 93,95 94.00 94.55 9.50 99.36 7 POWESHIEK 98.17 99.50 97.38 10.04 100.81 8 WARREN 96.60 96.50 97.04 10.17 99.54 9 POLK 92.49 91.90 92.00 10.54 100.53 10 STORY 97.96 96.35 96.82 11.02 101.17 SORTED BY AVERAGE SALE PRICE NO JURISDICTION NO SALES. TOTAL PRICE AVG PRICE 1 DALLAS 548 80,424,565 146,760 2 AMES CITY 474 69,232,297 146,060 3 SCOTT 704 102,278,323 145,282 4 IOWA CITY 682 98,830,294 144,912 5 JOHNSON 461 64,701,996 140,351 6 POLK 5793 766,200,776 132,263 7 DICKINSON 160 20,321,221 127,008 8 LINN 725 90,956,549 125,457 9 CEDAR RAPIDS CITY 1938 228,174,638 117,737 10 WARREN 371 42,528,644 114,632 19 SORTED BY NUMBER OF SALES NO JURISDICTION NO SALES TOTAL PRICE AVG PRICE 1 POLK 5793 766,200,776 132,263 2 CEDAR RAPIDS CITY 1938 228,174,638 117,737 3 BLACK HAWK 1583 146,593,388 92,605 4 DAVENPORT CITY 1357 139,786,439 103,011 5 SIOUX CITY 985 86,595,655 87,914 6 POTTAWATTAMIE 830 77,926,810 93,888 7 LINN 725 90,956,549 125,457 8 DUBUQUE CITY 713 71,780,520 100,674 9 SCOTT 704 102,278,323 145,282 10 IOWA CITY 682 98,830,294 144,912 regression index is an indicator of the degree to which high value properties are over under assessed in relationship to Iow value properties. An index of 100.00 indicates no difference in assessments of high value properties in comparison to Iow value properties upon that year's sales. An index over 100 indicates that high value properties are assessed in relation to Iow value properties. As you can see in the following table, City's regression index is still close to the ideal 100.00 level. Again, for brevity, only 20 are shown. SORTED BY REGRESSION INDEX NO JURISDICTION MEAN MEDIAN WGHTD C O D REGR INDEX 1 DALLAS 92.31 95.45 95.69 13,10 96.46 2 CLARKE 95.76 97.45 96.58 13.19 99.15 3 LINN 93.95 94.00 94~55 9.50 99.36 4 WARREN 96.60 96.50 97.04 10.17 99.54 5 CLAY 97.65 98.00 98.00 16.54 99.64 6 SCOTT 93.33 92.90 93.37 9.23 99.95 7 CEDAR RAPIDS CITY 96.95 96.10 96.96 11.11 99~96 8 AMES CITY 95.20 95.05 95.21 696 99.98 9 WINNESHIEK 94.52 95.35 94.34 12.40 100.19 10 BENTON 97.34 96.30 96.83 16.62 100.52 11 POLK 92.49 91.90 92.00 10.54 100.53 12 IOWA CITY 94.76 94.60 94.14 7.63 100.65 13 POWESHIEK 98.17 99.50 97.38 10.04 100.81 14 CERRO GORDO 90.33 91.95 89.58 12.21 100.83 15 JOHNSON 93.37 93.60 92.55 8.04 100.88 16 STORY 97.96 96.35 96.82 11.02 101,17 17 MADISON 97.11 96.40 95.94 9.22 101.21 18 POTTAWATTAMIE 97.93 94.90 96.52 15.15 101.46 19 BREMER 98.80 96.35 97,33 14.99 101.51 20 GREENE 93.14 92.30 91.62 16.11 101.65 2O The table below shows the top 15 jurisdictions for commercial sales. The commercial C.O.D.s vary from 9 to 104 with a median of 25 for all of Iowa, while the residential C.O.D.s vary from 7 to 34 with a median of just over 17 for all of Iowa. Also shown are the top 5 jurisdictions which had at least 10 commercial sales. This data is a little more significant since a Iow number of sales can skew the statistics in both directions. COMMERCIAL SALES SORTED BY C O D NO JURISDICTION NO SALES TOTAL PRICE AVG PRICE MEDIAN C O D 1 MADISON 4 275,500 68,875 78.90 9.08 2 AMES CITY 11 4,609,784 419,071 94.40 9.89 3 KOSSUTH 7 684,460 97,780 79.50 10.54 4 JACKSON 4 413,020 103,255 105.95 11.20 5 BUENA VISTA 7 732,400 104,629 101.00 13.21 6 HOWARD 9 584,000 64,889 87.40 13.24 7 ALLAMAKEE 2 123,000 61,500 102.30 13.29 8 LUCAS 4 242,500 60,625 77.75 13.59 9 CHEROKEE 8 616,000 77,000 97.25 13.88 10 IOWA CITY 23 17,551,500 763,109 93.50 15.04 11 WORTH 3 163,000 54,333 81.00 15.87 12 iOWA 4 174,500 43,625 88.60 16.10 13 MUSCATINE 8 711,905 88,988 93.45 16.28 14 CLINTON 9 1,268,920 140,991 82.50 16.76 15 MILLS 4 307,000 76,750 85.25 16.83 MINIMUM 10 COMMERCIAL SALES SORTED BY C O D NO JURISDICTION NO SALES TOTAL PRICE AVG PRICE MEDIAN C O D 1 AMES CITY 11 4,609,784 419,071 94.40 9.89 2 IOWA CITY 23 17,551,500 763,109 93.50 15.04 3 CERRO GORDO 13 1,547,000 119,000 95.90 17.40 4 SCOTT 15 4,252,900 283,527 86.80 18.55 5 POLK 138 160,784,630 1,165,106 95.30 19.25 6 JOHNSON 18 14,108,096 783,783 87.55 19.88 7 LINN 21 7,006,893 333,662 99.60 21.22 8 CEDAR 12 902,450 75,204 79.90 21.61 9 FLOYD 10 998,000 99,800 89.95 21.73 10 WINNESHIEK 11 1,651,900 150,173 68.20 22.12 The following is a tabulation of the commercial properties for the same period as described at the top of Page 18. Because of the small number of sales, one or two bad sales can greatly influence the performance measurements, therefore creating more fluctuation in the measurements. See data above to illustrate this and to show Iowa City's standing. 21 YEAR MEDIAN C.O.D. # OF SALES 1975 84.30 19.75 14 1976 72.30 13.19 18 1977 62.90 28.20 27 1978 84.60 13.49 12 1979 78.00 16.66 15 1980 80.85 22.69 12 1981 87.55 10.07 14 1982 78.00 10.25 8 1983 87.85 10.58 26 1984 76.80 18.30 13 1985 82.00 12.63 16 1986 98.20 14.21 15 1987 87.65 17.27 16 1988 95.40 19.77 20 1989 94.40 13.81 13 1990 89.60 19.53 13 1991 87.85 8.38 8 1992 89.90 14.86 21 1993 90.35 14.24 26 1994 87.90 12.44 24 1995 90.10 12.76 22 1996 89.50 15.78 24 1997 87.80 11.57 21 1998 89.10 11.68 25 1999 87.50 14.14 33 2000 96.85 14.99 28 2001 93.50 15.04 23 *2002 91.62 11.49 25 statement is on the fiscal year, the remainder of the assessment year, which is the calendar year. The meaning when based on the assessment year, since the come in a different fiscal year than the biennial reappraisal equalize. 22 IP3 C~TY OF IOWA C~TY ~ www.icgov.org ~ I ~ CITY COUNCIL ~ f ~']~~ Ernest W. Lehman Mayor January 14, 2003 Dee Vanderhoef ~'~ Mayor Pro Tern Connie Champion Mr. Jon Koebrick Irvin Pfab Steven Kanner Director of Governmental Relations Mike O'Donnell MCC Iowa d/b/a Mediacom Ross Wilbnrn 6300 Council Street NE Cedar Rapids, IA 52402 Re: Request for the Return of Univision to the Broadcast Basic Program Tier Dear Mr. Koebrick: The City Council wishes to encourage Mediacom to consider returning Univision, the Spanish language channel, to the Broadcast Basic tier in Iowa City. Many Spanish-speaking citizens in Iowa City subscribe to cable services solely or primarily to receive this Spanish language service; yet, it is available only as part of the total Family Cable package of 62 channels. Placing it back in the Broadcast Basic tier would make Univision more accessible and affordable to those citizens who subscribe primarily for that particular service. Your consideration of this request is appreciated. Sincerely, Ernest W. Lehman Mayor cc: Iowa City Telecommunications Commission council/Itrs/spancha n doc council~iowa-city.org 410 E. Washington Street Iowa City, IA 52240 Phone: (319)356-5010 Fax: (319) 356-5009 Citl of January 13,2003 Robert Kelly, CEO Eagle Food Centers Rt. 67 and Knoxville Road Milan IL 61264 Dear Mr. Kelly: We have been made aware that the Eagle Country Market grocery store located on Dodge Street in Iowa City, Iowa may not continue to lease the property at this address and, in effect, be going out of business. We have had inquiries from neighborhood associations and other interested Iowa City residents about what can be done to encourage Eagle to stay in our community. As you know, the Dodge Street store has long been an important fixture in our northside neighborhood. It provides groceries and other services to many families who call home the north side of Iowa City. It also has provided good jobs for many citizens. We would hope that before you make the final decision to close and/or relocate the store, we might have an oppodunity to visit with you and determine if there are any means by which you can be encouraged to stay at the present location. Thank you. Sincerely, Gity Manager mgdltrs/eagle doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240 1826 · (319) 356-5000 · FAX (319) 356-5009 City of Iowa CityiP5 MEMORANDUM Date: January 14.2003 To: Steve Atkins From: Kim J o h n soJ,l~,.,p Re: Agenda Items The following are costs associated with the Capital Improvement Projects being presented for acceptance at the January 21st Council meeting: 1 ) Highway 6 Recreational Trail Project Contractor: Metro Pavers, Inc. o:. Project Estimated Cost: $ 242,350.00 o:o Project Bid Received: $ 178,061.43 4° Project Actual Cost: $ 211,329.76 2) Captain Irish Parkway Extension (Phase 2) and First Avenue Extension Project Contractor: TAB Construction *:o Project Estimated Cost: $ 2,490,378.00 4° Project Bid Received: $1,814,620.00 *:o Project Actual Cost: $1,657,845.37 City of Iowa City MEMORANDUM To: Steve Atkins, City Manager ,~~ ~ From: Kevin O'Malley, Director of Finance Re: Impact of Governmental Accounting Standards Board (GASB) Statem/e'~34 In response to your request, below is a summary of GASB 34. What is GASB 34? The Governmental Accounting Standards Board is the organization that establishes and promulgates generally accepted accounting principles (GAAP) for governmental entities, i.e. municipalities, counties, school districts. GASB Statement 34 requires a completely new format for presenting financial statements. The new format prescribes presentation of financial statements on a government-wide basis versus our current format of financial repoding presented on a fund basis. GASB 34 also requires the recognition (valuation and depreciation) of public domain infrastructure, i.e., highways, streets, bridges, parks, traffic signals etc. What is the fiscal impact of compliance with GASB 34? The Finance Depadment with the assistance of Public Works is in the process of determining the valuation and duration of the City of Iowa City's infrastructure. There may also be a need to hire consultants to determine the valuation of infrastructure for which historical records do not exist. The Accounting Division is charged with completing this goal for the presentation of our FY03 financial statements. The Accounting Division will be upgrading its accounting software to comply with the reporting requirements of GASB 34. A new chart of accounts will be created to allow for financial statements reporting to comply with State regulations and generally accepted accounting principles. I have recommended an upgrade of the Senior Payroll Clerk position to an Accountant position in the FY03 budget to respond to this additional workload. What are the consequences if Iowa City does not comply with GASB 34? If the City does not conform to GASB 34 our auditors would state that the financial statements did not conform to generally accepted accounting principles. In other words, the City would not receive a 'clean' opinion. That could result in bond rating agencies lowering the City of Iowa City's General Obligation bond rating. Indexbc\memo\l-lKOM.doc City of Iowa City MEMORANDUM Date: January 13, 2003 To: Police Citizens Review Board From: City Manager Re: Review of Traffic Stop Policy - General Order #99-07 At their regularly scheduled Council meeting of Tuesday, January 7, the City Council directed that I send to the PCRB a review request of the traffic stop General Order #99-07. Attached is a memorandum from the chief providing me with background information and a current status of the general order. The department is involved in a review of its general orders prior to providing this information on our website. Given the community interest in the traffic stop policy, City Council would like you to also engage in a review of the order. If you need additional information please feel free to contact me. Captains Widmer and Johnson will attend meetings as necessary to review with the PCRB any information and other facts that you feel necessary. Our training officer, Sgt. Hurd, will also be available if you so request. Additionally, a model policy for the International Association of Chiefs of Police can be made available upon request. This document has much to do with the drafting of the general order with regards to traffic stops. Attachment IOWA CITY POLICE DEPARTMENT 410 EAST WASHINGTON STREET, IOWA CITY, IA 52240' (319) 356-5275 ! FAX # (319) 356-5449 "An Accredited Police Department" Date: January 8, 2003 To: City Manager From: Chief of Police Ref: Traffic Stop General Order General Order 99-07 provides guidance for Iowa City Police Officers in making traffic stops. General order 99-07 was first issued in August of 1999. The order was further reviewed in 2001 as part of the preparation for the Accreditation process. All Department Orders, Standard Operating Guidelines and Policies were reviewed by the' assessors from the Commission on Accreditation of Law Enforcement Agencies. Iowa City was granted Accreditation in 2002. The Police Citizens Review Board previously evaluated this order in 1999. This General Order, as well as others, are being reviewed before the orders are posted on the police department's web site. The review will be completed during the month of February 2003. The "how to" portion of the order will be broken out and made into a Standard Operating Guideline. The Policy portion of the present order will remain as a General Order. The Traffic Stop General Order is based upon the Model Policy from the International Association of Chiefs of Police, the Concepts and Issues Paper of the IACP Policy Center, the Accreditation Standards, and review comments by the City Attorney's Office. The Concepts and Issues Paper of the IACP states "that vehicle stops, on a national basis over a 10-year period, account for 11 percent of all officers feloniously killed or assaulted in the line of duty." The paper also states that "the violator should normally remain in his vehicle". The Concepts and Issues Paper also states that a driver who exits their vehicle creates "a hazard to the officer through open contact with an unknown individual". The General order does restate or make reference to these issue statements. A question for the PCRB would be, "Do the issue statements referenced above belong in the "How to" portion of the Standard Operating Guidelines or in the body of the General Order or in both? Where is this safety issue best addressed?" The department would welcome an additional review by the Police Citizen Review Board. I also wish to make the Board aware of the public education efforts concerning officer interactions with citizens of the community. In the late '90's Captain Matt Johnson narrated a public education video, which was aired on Public Access, about what to do when you are stopped by a police officer. The department has also created a brochure regarding traffic stops, a copy of which is attached. As always, public education is an ongoing endeavor for the Iowa City Police Department. What can I do to put the officers more at ease when I ge~ otopped? If you are stopped in the daylight, stay m your vehicle, keep both hands on the steering wheel and wait for the officer to ask for your driver's license or give you instruc- tions. If you need to reach into the glove compartment, under the seat or elsewhere, ask permission before doing so. If you are stopped at night, it is helpful to the officer if you have your dome light on when he approaches the vehicle. Again, keep your hands where the officer can see them. Before reaching for something, explain what you are going to reach for and where it is. Do not be a "name dropper" or threaten to have the officer's job if he gives you a ticket. If you would like to know the officer's name and badge number, they are on the ticket and are also available through the department. If you have a weapon in your vehicle, advise the officer as soon as he approaches you. Keep your hands in view of the officer at ail times. Remember, if you b'eat the officer with the same respect as you expect from him, the experience will be more pleasant for all involved. Printed by the Iowa Ci~ Police Department with the approval of *he original bauer, the Shawnee Counq;. Topeka. K~noao Sheriff'o Department. £xplaining Traffic Stops ~ did the officer mad behind mi; drivor*a When I get otopped bi; an officer, I don't door mo that I bad to inra around to look at precinin bow Iamb it takes for him to give mo a hiss? ticket. What is be doing back thore in bis car? Car stops are' one of the most dangerous things that a When an officer returns to his vehicle with your license, law enforcement officer does. Ninety-five percent of all there are several things that happen. The officer contacts officers injured on duty are injured during car stops and the dispatcher and requests both a driving record check domestic disturbances. During 1986, an FBI report stated and a check of the National Crime Information Center that as many as 15,000 felons were on the sb'eet in the (NCIC) computer. This is how the officer finds out if you United States (adding to the danger), are wanted for a crime, or just someone who committed a The purpose of the officer standing to the rear of the fi'eric infraction. Computers are sometimes slow in giving driver's door is for his own safety. It allows the officer a the officer the information he needs. view of the entire interior of a vehicle and allows him to react if the driver or another occupant has a weapon. W1~¥ did the officer chine his flashlight in mi; eVes? The ilgbt wes bright and blinded me. The other night I gag cropped bi; an officer and he left ail bis ilghto on bright ghee he ap- When people take drugs and/or alcohol, it affects the proacbcd my car and asked mc for my driver'e pupils of their eyes, The officer was checking to see if you ilcenoe. Thc bright ilghte btinded me. Why did were on drugs or had been drinking. This gives the officer ha do that? an indication as to whether he may have a problem with you. During the hours of darkness, the risk to an officer in- creases simply because he cannot see into the vehicle as When thc officer bt wailed up to my car, he approaches it. It is sometimes necessary to '*light up" v;hi; did ha have his hand on his Spin? I wesJuat the vehicle until the officer is satisfied that the occupant is speeding and it gesn't necesasty for him to act not going to do harm to the officer or hide coni~abend, ilhe be gao ping to drag hb Hun. The fact that an officer approaches your car with his Vihi; did the officer order ute to oral; in uti; hand on his weapon is not an offensive action on his part, car? I inet Hut out to walk back and ~ to him but rather a defensive one. You probably also noticed to hd out ghat I bad done wrong, that when the officer approached your car, he walked up When the officer asks you to stay in, or return to, your rather cautiously. He also stopped just behind the driver's vehicle it is for your sa[ety as weJJ as the officer's. The of- door and stood at an angle to your vehicle. All these ricer is concerned that if you are out of your vehicle walk- things are for the officer's protection until the officer is Jag arouncl, you may be sU'uck by another vehicle and be satisfied that you, or an occupant of your vehicle, are not injured. He is also concerned that you may be ap- going to harm him. proachirtg him with fl weapon and intend to harm him. The other night a friend wes arrested for OWl When the officer bt walked up to my car, (Operating While Intoxicated). Why was he his attitude gao blunt togard ute. Later the of- handcuffed and taken to Jail? floor's attitude changed and be gao friendly. Why? When a person is arrested, the officer first pats him down for weapons. When the officer is secure in the belief When the officer first approached your vehicle, he did that the person has no weapons, the person, who has not know that the only thing you had done was commit a been arrested, is then placed in handcuffs. Sometimes t~affJc infraction. He was at that time concerned for his people, who are on drugs OF alcohol, can become safety. After the officer was sati~od that you were not so- v~olent, ft is necessary to rest~ ct the r movements for their manna who was going to harm him, and in fact were an own safety as well as the officer's. honest citizen who had just commgled a traffic infraction, the officer was more at ease. That was the change in at- titude you noticed. OPS-11.1 TRAFFIC I Date of Issue I General Order Number July 30, 1999 99-07 Effective Date I Section Code August 4, 1999 I OPS-lt Reevaluation Date I Amends / Cancels August 2001 NEW C.A.L.E.A. I Chapter 61 INDEX AS: Arrests Traffic Stops Traffic Enforcement Citations Parking Enforcement Traffic Exemptions Alcohol Enforcement I. PURPOSE The ultimate goal of traffic enforcement is to reduce the number and severity of vehicle crashes. Motor vehicle crashes continue to be a health and safety issue facing our community; these crashes can result in significant injuries and death to persons of all ages, along with a significant amount of property damage. Creating a safe motoring community can be achieved through education to citizens, liaisons and partnerships with other agencies within the community to promote safe driving, and preventative patrol combined with aggressive enforcement by officers. I1. POLICY It is the policy of the Iowa City Police Department that motor vehicle stops will be performed professionally and courteously, and with a view towards educating the public about proper driving procedures while consistently recognizing and taking the necessary steps to minimize the dangers involved in this activity for the officer, the motorist and other users of the roadway. It is the purpose of the Iowa City Police Department to establish guidelines for stopping and approaching motorists in a manner that promotes the safety of the officer and motorist. CPS-11.2 III. PROCEDURES The Iowa City Police Department does not use a "quota" system for the evaluation of an officer's traffic enforcement activities. The officer is expected to take those steps necessary to obtain compliance with traffic laws and will determine the appropriate action when dealing with violators. The emphasis will be on qualitative not quantitative enforcement activities. When deciding on the appropriate enforcement action officers should consider the seriousness of the violation and the circumstances surrounding the violation. In instances where the violation is a simple misdemeanor officers may opt to warn or cite the violator. In deciding to arrest a person for a "citeable" offense the officer should have an articulable reason for this action. This raason needs to be more than a "bad attitude". Warnings may either be verbal or written in nature. In instances where the offense is a serious misdemeanor or higher, officers should take the violator into physical custody. Arrests of all types should conform with departmental requirements pertaining to arrests. When a traffic citation is issued, the officer shall request the incident number for the stop and write the incident number on the citation. When an incident is such that a case number is required, the officer(s) involved shall include the case number on all related charges and related documentation. TRAFFIC STOPS Although stopping a motorist on the highway for traffic violations or other purposes is often considered a routine function of patrol officer, it is one that has been demonstrated to be potentially dangerous for both the officer and motorist even during apparently "routine" situations. Therefore, it is the policy of the Iowa City Police Department that motor vehicle stops shall be performed professionally and courteously, and with a view towards educating the public about proper driving procedures while consistently recognizing and taking the necessary steps to minimize the dangers involved in this activity for the officer, the motorist and others users of the roadway. It is the policy of the Iowa City Police Department to establish guidelines for stopping and approaching motorists in a manner that promotes the safety of the officer and the motorist. A. STOPPING AND APPROACHING TRAFFIC VIOLATOR The following procedures should be followed whenever possible. It is recognized that varying conditions such as roadway construction, volume of traffic and the urgency of making the stops may require officers to adjust these procedures to particular conditions. 1. Officers shall perform vehicle stops only when they have an articulable reason to do so. 2. Once an initial decision has been made to stop a motorist, the officer should select an area that provides reasonable safety, avoiding curves, hills heavily trafficked, poorly lit areas and roads without shoulders. 0PS-11.3 3. Whenever possible, the officer shall also avoid the use of private drives, business locations and areas where a large volume of spectators is likely to gather. 4. When a location has been selected for the stop, the officer shall notify communications of its nature, providing the location of the stop and the license plate number of the vehicle. The officer may include the number of occupants. In instances where a plate is not visible, the officer(s) should give a description of the vehicle being stopped. At the officer's discretion or dispatcher's request, additional information may be exchanged. 5. At the desired location, the officer should signal the operator to stop at the far right side of the roadway or at the safest shoulder by activating the emergency lights and/or siren as necessary. a) On multilane roads, the officer may facilitate movement to the right shoulder by gradually changing lanes behind the violator until the right side of the roadway is reached. b) Should the violator stop abruptly in the wrong lane or location, the officer should instruct him/her to move by using the appropriate hand signals or by activating the vehicle's public address system. 6. Once properly stopped, the officer should position the police vehicle about one-half to one and one-half car length behind the violator's vehicle and at a slight angle, with the front approximately 2 feet to the traffic side of the violator's vehicle. a) At night, the spotlight should not be used to direct the violator off the roadway, but may be used to illuminate the vehicle's interior once stopped. The patrol vehicle should use its Iow beams if high beams may blind oncoming motorists. 7. When exiting the patrol vehicle, the officer should be particularly alert to suspicious movements or actions of the vehicle operator or passengers. 8. Approaching from the driver's side, the officer should be observant of the trunk and passenger compartments, and stop at a point to the rear of the trailing edge of the left front door in order to communicate with the driver. a) Where circumstances dictate, particularly where traffic is close enough to create a potential problem, the officer may choose to approach the violator's vehicle from the right-hand side and stop at the trailing edge of the right front door. b) When the violator's vehicle has occupants in the rear seat, the officer should approach to a point near the leading edge of the front door, being particularly observant of occupant movements and choosing a path that will not allow the occupants to thrust the door open against the officer. c) In two-officer police vehicles, the passenger officer should be responsible for radio communications, note taking and relaying messages to the communications center. He/She will also act as an observer and cover for his/her fellow officer. (note: this does not apply OPS-11.4 to training cars with an FTO which are to be Considered one officer cars) 9. Non-uniformed officers operating an unmarked patrol vehicle with concealed emergency lights and siren may make vehicle stops if the stop is consistent with the officer's assignment, i.e. Officers assigned to address special concerns in an area in which the use of an unmarked vehicle is determined to be useful. Prior to the initiation of a traffic stop, when circumstances allow, officers in unmarked vehicles should check for the availability of a marked unit in the vicinity. If available, the marked unit should initiate the stop. 10. Non-uniformed officers operating vehicles not equipped with emergency lights or siren shall not make motor vehicle stops unless there is an imminent danger of loss of life should they fail to act. In other less urgent cases that demand attention, officers shall contact the communications center, request that a marked patrol vehicle perform the stop, and assist in directing the marked unit to the subject vehicle's location. B. ISSUING CITATIONS Enforcement action incidental to traffic law violations will be carried out by warnings (written or verbal), written citation(s), or physical arrest. A large number of citations or arrests is not the purpose or emphasis for conducting traffic stops. No system emphasizing quantitative enforcement, i.e. ticket quotas, shall be utilized. Physical arrests should be utilized for serious offenses such as OWl, eluding, assault with a motor vehicle, or other offenses which constitute a serious misdemeanor or above. In incidents where an officer elects to take a person into physical custody in lieu of issuing a citation, the decision to arrest should be based on sound legal principals, as opposed to peripheral issues such as the violator's attitude. When a person commits a "minor" violation the officer has the discretion to decide if the operator should given a warning or citation. In cases of non-hazardous or inadvertent moving violations or equipment violations, officers may elect to issue a verbal or written warning to the violator. During the traffic stop officers should greet the violator in a courteous manner, explain the reason for the stop and request the drivers license and other documentation as determined by the officer. The officer should request the operator remove the drivers license from their wallet or purse. When taking the license, it should be taken in the officers weak hand. 1. When issuing citations, conducting roadside sobriety tests or conversing with the violator, the officer and other parties should be positioned to the side of the road, clear of passing motor vehicles. 2. During the stop, the violator should remain in his/her motor vehicle while the officer writes the citation or conducts other business. Under normal circumstances, violators should not be permitted to sit in patrol vehicle while citations are being prepared or other police business is being conducted. OPS-11.5 3. When preparing citations, the officer should position paperwork and related materials in a manner that allows him/her to maintain vantage over actions of the violator and other occupants. 4. Upon deciding to issue a citation, the officer should advise the violator of the following: a. That a citation(s) will be issued, the violation(s) for which it is being issued, and the fine amount imposed if scheduled. b. Explain the methods of responding to the citation, i.e., mandatory court appearance or pay the scheduled fine or appear in court to contest the charge. c. Explain the unsecured bond amount and purpose. d. Make sure the violator is aware of the scheduled court date. e. Request the violator sign the citation, explaining that signing of the citation is not an admission of guilt. f. if the violator signs the citation, provide copies of the citation to the violator and suggest they read both sides of the citation. If the violator refuses to sign the citation, the violator shall be advised that failure to sign will result in a physical arrest being made. Upon continued refusal to sign, the violator may be physically arrested. An officer may issue a citation when he/she believes a violation was hazardous, intentional, or believes a citation is necessary to achieve voluntary compliance with the law. C. STOPPING AN APPROACHING MOTORIST In cases where a motorist in oncoming traffic must be stopped, the following actions may be taken: 1. Drive the police vehicle to the extreme right portion of the roadway and as the violator approaches signal him/her to stop by using hand signals and/or emergency lights. 2. Because of the potential hazard involved, an officer should not leave his/her vehicle when attempting to stop traffic violators in oncoming lanes. 3. If the subject motorist complies with the instructions, the police vehicle may then be turned around and appropriately positioned to the rear of the violator's vehicle. 4. Should the motorist fail to comply with the officer's instructions, the officer should turn the police vehicle around and pursue, stop and approach the violator in the prescribed manner. D. STOPPING A FOLLOWING VIOLATOR When stopping a motorist to the rear of the police vehicle, the following procedures may be followed: 1. The officer should drive to the right shoulder of the road and, as the violator approaches, signal him/her to stop by using hand signals and/or emergency lights. OPS-11.6 2. The officer should not exit his/her vehicle in order to signal the subject motorist. 3. Should the motorist fail to comply, the officer should return to the roadway, pursue, stop and approach him/her in the prescribed manner. E. HIGH-RISK VEHICLE STOPS The following procedures may be employed when an officer initiating a vehicle stop has reason to believe that an occupant may be armed or dangerous: 1. When planning to perform a high-risk stop on a suspect vehicle, the officer shall notify the communications center, giving location, vehicle information, nature or reason for the stop, and number of occupants in the vehicle and request appropriate assistance. 2. An officer should not individually initiate a high-risk vehicle stop unless back-up units will not be available in an appropriate amount of time or the urgency of the situation demands immediate action. In these cases the initiating officer should not attempt removal of the suspects without assistance. 3. After selecting an appropriate location and with adequate support units in position, the officer should signal the suspect vehicle to stop. 4. The initiating officer should position their vehicle to the left of the suspect vehicle and at least 20 feet to the rear of the suspect vehicle. Positioning should be such that it will maximize opportunities for cover and in such a manner as to allow for illumination of the interior of the vehicle and its occupants. 5. The officer initiating the stop, or the officer with the best observation point, should issue verbal commands to the vehicle occupants through the squad cars PA system, if available. 6. Once the suspect vehicle has stopped, officers should exit their vehicles quickly and assume positions of cover. 7. The officer in charge shall first identify himself/herself and then notify the occupants that they are considered to be armed and/or dangerous and that all instructions are to be followed without hesitation or suspicious movements. 8. When ordering the occupants of the vehicle from the vehicle, the officer giving the orders should give a separate command for each movement or action required. While the nature and order of the commands may vary, depending on circumstances, the purpose of the commands will be geared to safely taking control of the occupants of the suspect vehicle. Suspects will be ordered from the vehicle one at a time, with instructions directing them towards backup officers, who will secure and confine them. After a subject is secured and confined, another occupant may be directed from the vehicle. 9. With appropriate cover, two officers should then approach the suspect vehicle to inspect the passenger compartment and trunk, where OPS-11.7 appropriate. During the approach to the vehicle, officers should have their weapon drawn and focused towards the suspect vehicle. F. STOPPING OVERSIZE AND OVERWEIGHT VEHICLES In the event that an officer needs to stop commercial and similar oversize or overweight vehicles, the following procedures should be followed: 1. Select a location for the stop that provides enough room for the vehicle and sufficient stability to support the vehicle's weight, and allow the operator sufficient time and distance to make the stop. 2. Approach the cab from the rear, using the driver's outside mirror to observe the driver and activity in the cab. 3. Avoid climbing onto the vehicle to make contact with the operator. Maintain a position to the rear of the driver's door and ask the operator to exit the vehicle, if and when necessary. While engaged in traffic enforcement, officers may encounter persons who are at times granted exemptions to laws. When encountering these situations officers may follow the guidelines in Appendix I, or if still unsure of the appropriate action, should contact a watch supervisor for further guidance. Enforcement of Traffic Laws .AII officers are responsible for maintaining an up-to-date knowledge of Iowa traffic laws and local ordinances. Consistency is an essential part of any traffic enforcement program. The guidelines in Appendix II are to assist officers in deciding what type(s) of action to take when encountering these situations. These guidelines will assist officers in taking fair, appropriate, and consistent enforcement action. Enforcement Techniques The Iowa City Police Department utilizes varied and diversified techniques in traffic law enforcement. Many variables must be considered when evaluating tactics to be used on a specific problem. It will be the responsibility of the officer, in consultation with the watch supervisor, to determine the tactics to be used. The tactics or techniques that may be used include but are not limited to: 1. Visible traffic observation. Stationary observation in which the observer officer is in full view but so located as to require effort on the part of traffic to discover the observer. 2. Concealed traffic observation. Stationary observation in which the observer is not visible to persons using ordinary powers of observation from the roadway. 3. Conspicuous traffic observation. Stationary observation in which the observer is positioned in such a way as to "attract" attention by keeping in full view of traffic. OPS-11.8 4. Area traffic control. Moving or stationary patrol observation in an area which includes a particular number of streets, roads or sections of highways. 5. Line traffic patrol. Moving or stationary observation on a specified route between two points, usually on one street or section of highway. Directed enforcement will be determined on a "as needed" or "as available" basis. Directed patrol may be used for a specific violation identified in a particular area or at a specific time, or in response to an anticipated traffic pattern for a particular event. Directed patrol also includes the tactic of "Saturation" patrol in a specific area for either a specific violation(s) or for all violations. The watch supervisor has authority to determine the type and number of vehicles to be used for a specific type of traffic patrol. The use of an unmarked vehicle for traffic patrol will be used only upon authorization of the watch supervisor. The Iowa City Police Department will only use equipment which meets or exceeds requirements of the FCC and/or the NHTSA. Officers may use only those speed measuring devices approved by the department and in which the individual officer has been trained, and where applicable, certified. Said training will include instruction on the set up, testing, operational use and reading of the device. Officers shall set up and use speed-measuring devices in a manner which is consistent with their training and the manufacturer's specifications. All training will meet or exceed the requirements of the NH'I'SA. Prior to the use of a speed-measuring device the officer shall check the equipment according to the manufacturers specifications. If any discrepancy exists the officer shall not use the equipment. The officer shall make note of the problem and forward an equipment repair sheet to the watch supervisor. It is the responsibility of all officers to see that attached speed measuring devices are properly cared for. The Captain of Field Operations or his/her designee will see that all equipment is maintained according to manufacturers specifications and will maintain the records for the duration of the lifetime of the speed measuring device with the department plus two years. The sergeant in charge of vehicle inspections or his/her designee will periodically check to see that all speed measuring units or video-recording units are operational and have been properly maintained. The inspection sheet will be forwarded to the Captain of Field Operations. ALCOHOL ENFORCEMENT The Iowa City Police Department will create special enforcement programs aimed at the enforcement of Operating While Intoxicated laws. These programs may be in conjunction with other law enforcement agencies within the area. In an effort to minimize the damage done by drivers who are intoxicated or drugged, the Iowa City Police Department places a high priority on the training of officers in the detection and apprehension of intoxicated or drugged drivers. The department will actively pursue state and federal grants OPSo11.9 pertaining to alcohol enfomement. The Department may also use directed patrol in areas or engage in roadblocks for the identification of intoxicated or drugged drivers. When available, an officer is to be assigned to the traffic function for each watch. This assignment is to concentrate on, but not limited to; speed violations, child restraint violations, seat belts and OWl enforcement. All officers, whether on general patrol or directed enfomement duties, should be alert for driving behavior which may indicate that a driver is operating a motor vehicle while intoxicated or on drugs. When such an observation is noted the officer should: 1. note unsafe or erratic driving but should not let it continue so as to endanger the public or the operator of the vehicle. Officers should attempt to stop the vehicle in an area that will not interfere with or endanger traffic; 2. prior to the initiation of field sobriety tests, note the demeanor, actions and signs of intoxication. These indicators should be noted in the OWl packet; 3. attempt to administer field sobriety tests on all drivers suspected of driving while impaired. The information gathered during the administration of these tests should be recorded in the OWl packet. Field sobriety tests should include but are not limited to: HGN, Walk and Turn and One leg stand. The administration of a Preliminary Breath Test should be done at the completion of the field sobriety tests; 4. if the operator refuses to submit to field sobriety tests, or is impaired to the point it is unsafe to administer the tests, or is otherwise unable to perform the tests, base the decision of whether to take the person into custody on other observations of the operator's condition. This may include the statement of witnesses if applicable. If the person refuses to submit to preliminary breath test they may be transported to the police department for further testing. If based on the officer's observation of the operator and the circumstances surrounding the incident the officer believes the person is intoxicated, the person may be arrested for suspicion of Operating While Intoxicated; 5. if the person is arrested for suspicion of OWl, a search of the person and vehicle maybe made subsequent to arrest. The vehicle may be either parked, towed, or turned over to a sober driver; at the officer's discretion and depending on the circumstances. 6. The administration of Implied Consent, and the breath or other chemical test, shall be pursuant to state code, guidelines from the Department of Transportation, and Department of Criminal Investigation. In instances where the operator of the vehicle is involved in a crash resulting in death or serious injury and the operator refuses to provide a specimen for chemical testing, contact the on-call County Attorney for assistance. In instances where the operator is unable to consent or refuse, use the request for chemical test forms pertaining to intoxicated drivers; OPS-11.10 7. In instances where the officer believes the operator is impaired but chemical testing indicates a BAC of less than .10, the officer may contact a departmental Drug Recognition Expert for testing. If a DRE is not available, officers should consult with a watch supervisor to determine whether to call a DRE; 8. In instances where the operator of a vehicle is under 21 years of age and there are indications that their BAC is in excess of .02, transport the person to the police department for administration of chemical testing. If the result is in excess of .02 but less than .10 follow Department of Transportation guidelines pertaining to .02 revocations. PARKING ENFORCEMENT Officers or Community Service Officers will respond to parking calls as available. All officers are responsible for enforcement of parking violations when brought to their attention or observed. Officers will be responsible for the enforcement of parking regulations on city streets and alleys. The parking department has enforcement responsibilities for overtime parking. When called to a private property parking call, the officer or community service officer will make a determination if the complainant has the authority to request a vehicle be ticketed or impounded. When a vehicle is to be impounded, the officer shall follow departmental directives pertaining to vehicle impounds. R. ,1. Winkelhake, Chief of Police WARNING This directive is for departmental use only and does not apply in any criminal or civil proceeding. The department policy should not be construed as a creation of a higher legal standard of safety or care in an evidentiary sense with respect to third-party claims. Violations of this directive will only form the basis for departmental administrative sanctions. OPS-11.11 APPENDIX I While engaged in traffic enforcement, officers may encounter persons who are at times granted exemptions to laws. When encountering these situations officers may follow these guidelines or if still unsure of the appropriate action, should contact a watch supervisor for further guidance. Legislators are granted limited immunity from prosecution under Chapter 3 of the Iowa Constitution which states "Privileged from arrest. SEC. 11. Senators and representatives, in all cases, except treason, felony, or breach of the peace, shall be privileged from arrest during the session of the general assembly, and in going to and returning from the same." Members of the National Guard are regulated under chapter 29A.41 of the code of Iowa. The code states," A member of the national guard shall not be arrested, or served with a summons, order, warrant or other civil process after having been ordered to any duty, or while going to, attending, or returning from, any place to which the officer or enlisted person is required to go for military duty. This section does not prevent the officer's or enlisted person's arrest by order of a military officer or for a felony or breach of the peace committed while not in the actual performance of the officer's or enlisted person's duty." Other members of the military, including members of the Army, Air Force, Navy, Marine Corps, Coast Guard, and reservists who are on active duties are likewise granted limited protection. When an occasion arises that requires the issuance of a traffic citation, a physical arrest or investigation of a motor vehicle crash involving a member of the armed services, the officer will notify a watch supervisor of the circumstance surrounding the incident. The watch supervisor will contact the office of the commanding officer of the military member involved and advise them of the incident. Foreign diplomats and consular officials may be granted immunity. In these cases the officer should advise the person of the nature of the stop and make a determination as to if the person is able to safely continue on their way. In instances where the ability of the operator of the vehicle is in doubt the officer should take steps to insure the person safely gets to their destination. These steps may include but are not limited to; locating another driver, contacting a cab, or contacting the consulate of the person involved or the United States Department of State for further assistance. Foreign nationals are subject to the laws of the State of Iowa, however there may be consular notification requirements. If a foreign national is stopped for a traffic violation, or is involved in a motor vehicle crash which requires no special investigation, there are no notification requirements. If a foreign national is physically arrested or detained for a substantial period of time there may be notification requirements. In these circumstances, refer to the Consular Notification and Access booklet in the watch commander's office for guidance. OPS-11.12 APPENDIX I (continued) Juveniles may be issued citations for traffic violations without notification of their parents. In instances where a juvenile is being taken into custody the applicable juvenile procedures should be followed. If a juvenile is arrested for OWl, the officer shall attempt to contact the parent(s) or other responsible adult prior to initiating Implied Consent. Non Iowa residents will be treated the same as Iowa residents with regard to the issuance of traffic citations. In instances where an officer has an articulable reason for believing that a person is unlikely to appear for the scheduled court appearance, the officer may require that a cash bond be posted or the person may be taken before the nearest magistrate for arraignment. The Iowa City Police Department encourages the practice of cite and release whenever possible. OPS-11.13 APPENDIX II Enforcement of Traffic Laws All officers are responsible for maintaining an up-to-date knowledge of Iowa traffic laws and local ordinances. Consistency is an essential part of any traffic enforcement program. The following guidelines are to assist officers in deciding what type(s) of action to take when encountering these situations. These guidelines will assist officers in taking fair, appropriate, and consistent enforcement action. 1. Operating While Intoxicated: Recognizing that intoxicated individuals who choose to operate a motor vehicle pose a significant threat to the safety of themselves and others in Iowa City, the Iowa City Police Department will strictly enforce violations when a person operates a vehicle while intoxicated or drugged. Officers are also encouraged to strictly enforce Iowa's .02 Zero tolerance law pertaining to underage drinking and driving. 2. Operating while suspended, revoked, or barred. Operating a motor vehicle while a license is suspended, revoked or barred shows a disregard for the law and members of this department will enforce all such violations. Upon confirmation from DOT of the suspension, revocation or barment, officers are to file the applicable charge. Officers should check for the registered owner of the vehicle being operated by the subject, and if the operator is listed as a registered owner, the officer should check to see if the operator is eligible to have vehicles registered in his/her name. If the operator is not so entitled, pursuant to Iowa law the officer shall take custody of the license plates and, if available, the registration and, drivers license and send them to the Department of Transportation. Officers should also check for any unserved suspensions on the operator and, if present, serve such suspension on the operator. 3. Speed enforcement. A driver who operates a vehicle in disregard for the posted speed limit is one who can and does cause a large number of motor vehicle crashes. Officers of the Iowa City Police Department are to take enforcement action when speed violations are observed. Since the stopping distance of a vehicle is directly related to its speed, particular efforts should be made in and around areas which have significant numbers of children. 4. Hazardous violations. There are many violations of the traffic code that may be considered hazardous. These violations are those that could, under the right circumstances, result in a vehicle crash. Some types of violations considered hazardous are disregard of a traffic control device, failure to yield, reckless driving, and improper lane change/usage. Since the before mentioned violations are involved in large number of the motor vehicle crashes in Iowa City, officers are expected to take aggressive action when these violations occur. OPS-11.14 APPENDIX II (continued) 5. Off-Road vehicle violations. Members of this department will take appropriate action when they observe illegal on-road use of an off road vehicle. This includes, but is not limited to, enforcement of equipment, registration and licensing requirements. In instances where a vehicle is being operated off the roadway, officers need to determine if the operation is on property where the operator is entitled to be. If the vehicle is operated on private property without the permission of the controlling party, the officer may pursue appropriate criminal charges. In instances where the vehicle is being operated on public property, the officer will make a determination as to if the particular area allows the operation of motorized vehicles. 6. Vehicles operated on private property. When a vehicle is being operated on private property with the permission of the controlling party, the officer may enforce the OWl, reckless driving and accident reporting sections of the Iowa code. 7. Equipment violations. In order for a vehicle to be safely operated on a roadway it must be equipped pursuant to state code. In many cases, the operator of a vehicle may not be aware that a piece of equipment is not operating, i.e., taillight, brake light. A warning by an officer may be all that is required to insure the defect is corrected. In those situations where a motorist is aware of a problem and has failed to correct it in a reasonable amount of time, or the violation is such that it could result in a crash, other action may be required: i.e. citation, or parking of the vehicle. 8. Commercial vehicle violations. All public and commercial vehicle regulations will be enforced; however, the officer's discretion, training and knowledge will determine the action to be taken for violations of public and/or commercial vehicle regulations. The officer may call a department member trained in commercial motor vehicles or contact the Iowa Department of Transportation for assistance. In all instances where a commercial carrier is involved in a motor vehicle crash involving serious personal injury or death, the officer should contact a trained commercial vehicle inspector for assistance in the investigation. 9. Less-Hazardous violations. The officer should take notice of less serious violations and may make contact with the violator. The circumstances surrounding the violation should be taken into consideration when determining the enforcement action to be taken. 10. Multiple violations. While the "stacking" of violations is not encouraged, the circumstances and seriousness of the violations should guide the officer in deciding the appropriate enforcement action. OPS-11.15 APPENDIX II (continued) 11.Newly enacted laws and/or regulations. When newly enacted laws or regulations are passed and become applicable to the motoring public, the enforcement guidelines prescribed in the text of the new law will be followed. The enforcement date of new laws/regulations will be determined by the Chief of Police or his/her designee in consultation with the city or county attorney. 12. Enforcement guidelines for motor vehicle crashes. Officers will take enforcement action when their motor vehicle crash investigation or reporting activities provide probable cause to believe that a law or ordinance has been violated. If a citation is not issued, the officer may be required to justify his/her action. 13. Pedestrian and bicycle violations. Officers should use discretion and take appropriate enforcement action for violations committed by pedestrians and bicycles on public property. Consideration should be given to the age of the violator and the seriousness, location, and time of day of the violation. 14. When a officer encounters an operator whom he/she feels should be referred to the Department of Transportation for re-examination, the officer shall complete an incident report pertaining to the incident. The report shall contain the circumstances surrounding the incident, including time of day, weather and street conditions, and the operator's information. The report shall also include the reason(s) why the officer believes the person should be re-examined. The report along with the DOT driver's referral form should be submitted to the watch supervisor for review prior to submission to DOT. (note: age alone is not a reason for re-examination) City of Iowa City MEMORANDUM DATE:January 15, 2003 TO: City Council FROM: Marian K. Karr, City Clerk ~'~'~ RE: FY04 Organizational Budget Requests The attached letter was sent to the following organizations: Conner Center Iowa City Jazz Festival Englert Theatre Group The Iowa Children's Museum Mud River Music Coop PATV Chamber Singers of IC DTA Iowa Arts Festival JC Historical Society Englert Civic Theatre Group JC Restorative Justice Task Force Neighborhood Council of Iowa City Prairie Voices Productions Eagles' Flight Extend the Dream Foundation Kidneeds Old Cap Rowing Club & Mens Rowing Team Tack-Fu Productions In addition staff of all City Boards and Commissions have also been notified. A final schedule will be provided to the organizations and City Council the week of January 20th. January 9, 2003 Dear Community Organization Representative: We are in receipt of your funding request for the FY04 City budget cycle. The City Council has scheduled a budget work session addressing the FY04 budget requests for Monday, January 27th, starting at 6:30 p.m. If you would like to address the Council during this work session, please call me at 356-5041 to schedule a time no later than January 16{h. In order to accommodate everyone interested we are scheduling organizations 10 minutes apart, and suggest each organization appearing include a 5 minute presentation followed by 5 minutes for questions. A schedule will be mailed to you prior to the January 27t~ meeting. Sincerely, Marian K. Karr, CMC~MMC City Clerk Cc: City Council S: organizations budget request.doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 356-5000 · FAX {319) 356-5009 City of Iowa City MEMORANDUM DATE: January 13, 2003 TO: Mayor and City Council FROM: Marian K. Kart, City Clerk ~gx'A"x RE: NLC 2003 Congressional City Conference The National League of Cities Congressional City Conference will be held in Washington, D.C., March 7-11. The advance registration deadline is Febuary 7th. Please contact me if you are interested in attending. Special Events Sunday, March 9 Celebrate Diversity Breakfast Fee: $35 ($50 on site) The 7th annual Celebrate I)~vers~ty Breakfast w,ll feature a keynote speaker who will provide a perspective on "diversiW" issues facing America's cities and towns. 'lhe breakfast is sponsored b~ five NLC constituency groups· Monday, March 10 The 2OO3 Congressional City Conference will ofi~r all the traditional events Leadership The Capitol Steps Training Institute seminars, the Celebrate Diversity Breakfast, policy and steering committee 7:oo p.m. - 8:00 p.m, meetings, state municipal league caucuses, and constituency group events as well as tbe major The Capitol Steps will perform on Mondag this year (instead of Sunday/as part of a conference wrap up to new plan for high visibility lobbying on the NLC federal advocacy priorities, energize the delegates for City Lobby Day on Tuesday morning This troupe of Congressional Friday, March 7 employees provides bi partisan fun for everyone. 9:00 a m 5:00 p.m. Leadership Training Institute Seminars :1:15 p.m 6:30 pm. Orit'ntation Session for First Time Atten&es Dates to Remember 5:30 pm 7:00 pm. Constituency and Special Group Meetings l'ebruar5 7, 2003 DeadlMe for advance registration Saturday, March 8 a~d housing requests. All requests must be postmarked by this date. After this date, all delegates th00 am. 5:00 pm NLC Board of Directors Meeting must register onsde at higher rates· NLC Advisory Council Meeting I}'bruarx 7 2003 Deadline for Cancellations. Leadership Training Institute Seminars Cancellation letters must be postmarked by this date 10:00 am Noon Legislative Briefing and Priorities Update and are subject to a Sg0 cancellation fee. There are no refunds Gr cancellatlons after this date 1:00 pm. 3:00 p.m. Policy (]ommittee M eetlngs '*r Energy, Environment and Natural Resources (EENR) 'ir Finance, Administration, and intergovernmental Relations (FAIR) HOW toRegister · Human Development (HD) · Public Safety and Crime Prevention (PSCP) 'lo register for the 2003 Congressional City · $ Conference, fill out the registration form and return it 23:15 pm. 5:15 pm. Pd,cy Committee ~ leerings ~ Community and Economic Development (CED) with ynur check, tit> purchase order, or credit card · Information Technology and Communications {ITC) information to the NLC Sleeting Services. · Transportation Infrastructure and Services (TIS) postmarked by February 7, 2003 or register ,3:15 pm 7:00 p.m. Constituency and Special Group Meetings online at www, nlc.org ~ Each delegate, guest, speaker, member of the press, Sunday, March 9 and any other conference participant must register 7:.30 am- 8:,30 am. Steering Committee Meetings There is a $50 youth delegates fee. There is no '~ information Technology and Communications (ITC) charge for press registrations with proper press '~ Energy, Environment and Natural Resources (EENR) credentials· · lluman Development (HI)) * No telephone registrations or cancellations will be 8:30 a.m - 10:O0 am. Celebrate Dhersi~g B[eakfast accepted 10:15 am. - 11:45 am Opening General Session ~ Payment (check, city purchase order, or credit card) Noon hlgpm Roundtable Networking and Lunch must be included with advance reglstrations Noon - 1:00 pm. Steering Committee Meetings '~ People unable to meet the Februarg 7 deadline will · Community and Economic Development (CED) have to register onsite at the meeting and make · Finance, Administration, and lntergo~rernmental Relations {FAIR) their own hatel reservations· '~ Public Safety and Crime Prevention (PSCP) Refunds will be made for cancellations received by ~ Transportation Infrastructure and ger~rices (T[S) February 7, 2003, subject to a S50 cancellation charge Icg0 pm 2:30 pm General Sesslon CancefiaBon letters must be postmarked h5 this date 2:45 pm 4:lg pm Workshops on Lobbying Priorines No telephone cancellations will be accepted 4:30 pm. - 6:30 pm. State I,eag~e Caucuses and Receptions No partial refunds will be made if you decide not to Constituency and Special Group Meetings/Events attend particular functions. Monday, March 10 Hotels 9:00 a.m 10:30 a.m General Session on Congressinnal I rioBties D:45 am - Noon General Session on ,Administration Priorities * If you need hotel accommodations, please check the appropriate box on the registratinn form 12:15 pm. - 1:30 p.m. Roundtable Networking and Lunch ~ NEC will make a hotel reservation for you when 1:45 pm g:30 pm. Wmkshops on Lobbylng Priorities you register for the conlerence 4:00 pm Sc00 p.m Ch/sing General Session ~ Rooms will be assigned on a first come first served 5:13 pm in30 p m State League Caucuses and Receptions basis Ir3g pm 8:00 pm R¢ception and The Capitol Steps * AIl conference sessions wgl be held at the Tuesday, March 11 Washington Hilton Hoteh 9:00 am Noon City Lobby [)ay on Capitol Hill m~king, evaluation and oversight Le~n to promote visionary leadersNp while at the same tLme being lave to your r~ponsibilifies to 1'our con- sftoents Discover the balance ~or being a 'go~ ernor' ot your community mn representative of your comtltuents LTl Luncheon Saturday, Mard~ 8, 2003 Leadership Training Institute Participant & Recognition Thes~spedallnstitutesemlnarsareofferedtoconferencedelt~galesforas~pa~gee Full-Day ~minar Luncheon Noon - 1:30 pm regstraaon j'ee. Space is lindted a~u/avai/ah/e on a first come.first served basis. ~turday, March 8, 2003 a~i,~./~e: 33o Full-Day Semi~urs Becomh~g a Change Leader 9:00 am- 5:00 pm The Call of Leadership An excellent opl~rmn;t~ to network I'Hday, March 7, 2003 /~gist~tio, Fee: $150 9:00 am- 5:~0 p .... d share ingr marion wlff your col- e. Govermnent Competencp: Catalys~ Re~stration Fee: 8150 leag~e~ grclnT~ Silwr and Gold Competency Cornerstone Certificate level recipl~ats in the Leadership Institute An enga. grog program designed to help Certificate o+ Achievement in 9:00 am- 5:00 pm elected officials ser~*e as change age~m Zreativell explore your own deepest Leadership p~ogram will be rec gntzec~ Registration Fee: $150 and become more effective le~ders in what you most ~wst to cona'lbute gea~ a FaciIitato*s: Competency: Competent thmr commumties. Learn new and Leadership '[ raining ~ounci Practitioner empowering ideas to brln8 ~bou~ more inside-out understanding of motl- change 13ecome a change [eadel as yo~ ration ~nd model of integrity along with Learn how the eff~ive use of tec[mology learn how to make change ~th prod~c, a g~ator degree of realx~nSaven~- b~ Af~rllOOil Sen3inars ca~ se~e the weds of y .......... personally and profc~tonally. This S0.tlXr da3,', ~'I at'ch 8, 2(X)3 and help improve clty governm~a~t tixe and comfortable d~aroic, and hm~ds-on seminar uses s~qf-r~eetion, ,~"n~mg, dtad and small-Mastering Power performmace. Wxt~ a fozm on mid-~ze AX~rIloOl'l Seminars group~ork toexplore ~mr get'areal cines explore the poNic-policy concerto Politics and Influence t~at tbe ]ntemet and tochnology raisst Friday. March 7, 2003 Jrlve m~d calllng as a leader 1:30 pm - 5:00 prn The session will be held at the IBM . Re~stration Fee: $95 h~sthute for Electronic Covexnment on Building a High Performance Morning ~minars Competency: Cornerstone K St. - Buses will leave Hilton Hotel meet entrance at 8:30 Aivl. Council Saturdax: March 8. 2003 Power, politics and influence are three Etli~cfive Communication Registration Fee: $95 Leadership in a inuusrry, but also within commumt~es Strategies for a Culturally Competency; Competent Diverse Community and governmen~ Underst~ma me Changing Constimenq,' Practitioner 9:00 am- Noon nature o1 politics beyond *he concept of PROGRAM... from working alone ~ solving pmb motion wlth:n rout communltw l~arn 11 Corners/one Testifying With Impact and Representation on 1:30 pm - 5:00 pm City of Iowa City MEMORANDUM Date: January 6, 2003 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, January 6, 2003, 6:30 PM in Emma J. Harvat Hall Council: Champion, Kanner, Lehman, O'Donnell, Pfab, Vanderhoef, Wilburn Staff: Atkins, Helling, Dilkes, Kart, Franklin, Dulek, O'Neil, Boothroy, Cate, Scott, Klingaman Tapes: 03-0;) and 03-03, Both Sides (A complete transcription is available in the City Clerk's Office) PLANNING & ZONING ITEMS PCD Director Franklin presented information on the following matters: A. Public hearing on an ordinance vacating portions of Madison Street, Davenport Street, and Bloomington Street rights-of-way. (Univers[ty/VAC02-00008) B. Ordinance changing the zoning designation from Low Density Single Family Residential (RS-5) to Sensitive Areas Overlay (RS-5/OSA) for 5.6 acres of property located at 1520 N. Dubuque Road. (Lewis/Gordon) (REZ02-00019) (First Consideration) C. Ordinance vacating Lafayette Street, located west of Capitol Street. (City Carton/VAC02- 00006) (First Consideration) D. Ordinance vacating the east-to west alley in Block 27 of the Orig[nat Town Plat, located between Market and Bloomington Street west of Dodge Street. (Mercy Hospital/VAC02- 00007) (First Consideration) E. Ordinance amending Title 14, Chapter 6, Article K, the Sensitive Areas Ordinance, regarding requirements for Sensitive Areas Overlay Rezonings and Sensitive Areas Site Plans. (Second Consideration) F. Ordinance rezoning 10.15 acres from Medium Density Multifamily (EM-20) to Sensitive Areas Overlay and Planned Housing Development Overlay (RM-20/OSAJOPDH) for property located Northwest of Highway 1 and Ruppert Road. (Calloway Lodge/REZ02- 00018) (Pass and Adopt) G. Resolution approving the preliminary plat of Ruppert Hills, Iowa City, Iowa. (SUB02-00021) H. Letter to the Johnson County Board of Supervisors recommending approval of a rezoning for an approximate 11.35-acre tract located in Fringe Area C at 3125 Rohret Road SW (CZ02-00007) CouncilWork Session Januaw 6,2003 Page 2 Sr. Civil Engr. Scott present for discussion. AGENDA ITEMS 1. (Consent Carendar ~4e(1) - Resolution ... commercial lots in Aviation Commerce Park) The City Attorney stated it was not her intent t~ have placed this item on the Consent Calendar so Council could remove for separate consideration if they so wish. Council Member Kanner requested the item be deleted for separate discussion. 2. (Consent Calendar #4d(1) - Resolution of intent ... to approve lease agreement ... Qwest ... iowa City Public Library Space ...) Council Member Vanderhoef requested information on whether the space would be secured or available after hours; rent from the space goes to what fund? The City Manager stated revenues are traditionally put in general fund and then credited back against the library, and suggested that be discussed during the budget process. 3. (Consent Calendar #4e(1) - Resolution ... commercial lots in Aviation Commerce Park) in response to Mayor Lehman, the City Attorney stated the Council would review and make a recommendation to the Commission just as the Commission reviews and make a recommendation on a sale to the Council. 4. (Item #8 - Ordinance amending Title 4 .... "Alcoholic Beverage" ... to amend the prohibition on servings ... to serving ... "containers" ... and delete the exception for "private events") City Attorney Dilkes responded to questions. 5. (Consent Calendar #4f(1) - Correspondence from Candace Peters ... lack of HUD funding) Council Member Kanner requested Council consideration of a resolution to our Senators requesting reconsideration of our application. Majority of Council agreed that a letter be sent to our congressional delegation. 6. (Consent Calendar #4f(1) - Correspondence from Eide Bailly ... audited financial statements) In response to Council Member Kanner, the City Manager stated that the mandatory vacation issue for cedain people will try to be accomplished within the present labor agreement. Council Member Kanner requested a memo upon completion, and also asked for a discussion during the budget of GASB 34 compliance. 7. (Item #9 - Resolution ... authorizing acquisition ..426 Bayard Street ... abating the nuisance) City Attorney Dilkes requested the item be deferred to January 21 to allow notice be given to the properly owner. 8. (Consent Calendar #-4f(1) - Correspondence from David Tingwald ... Northside Neighborhood Association ... Eagle Country Market) Council Member Kanner requested the Economic Development Committee discuss the request, and decide whether it is worthwhile to contact them or write a letter. Mayor Lehman stated the item would be added to the agenda. 9. (Consent Calendar #4f(1) - Correspondence from Mike Henry ... Mediacom) In response to Council Member Kanner, Council agreed to write a letter to Mediacom, for the Mayor' Council Work Session January 6,2003 Page 3 signature, copied to the Telecommunications Commission stating their concerns with removal of the Spanish channel from the basic package. COUNCIL APPOINTMENTS JCCOG Urbanized Area Policy Board - Mayor Lehman AIRPORT OBSTRUCTION REMOVAL PROJECT Stanley Consultants Representatives Mike Donnelly and Cathy Weikel presented information. Airport Manager O'Neil present for discussion. STAFF ACTION: Proceed as outlined in the presentation. (O'Neil) NEIGHBORHOOD HOUSING TASK FORCE DRAFT ORDINANCE - REGULATION OF NUISANCE PROPERTIES (IP1 of 1/2 Info Packet) HIS Director Boothroy outlined the proposed ordinance. After discussion Council directed staff to include an innocent tenant provision; agreed to target the "6(b)" list, and eliminate "6(a)"' but include some more narrowly defined criminal code provisions as pad of "6(b)"; clarification from the landlords about eviction experience and tailoring the list of crimes to those which have an impact on the neighborhood; call out the Noise Ordinance; and come back to Council after input is received from apartment owners. Council requested a list repeat offenses affected based on November, December, January information; supported the filing of the criminal complaint as being the trigger for the ordinance (versus disposition of the criminal charge); and stated their intent for separate public discussion on the proposal prior to action. STAFF ACTION: Proceed as outlined and report back at second Council meeting in February. (Boothroy) HEALTH INSURANCE FOR CiTY COUNCIL MEMBERS (IP2 of 1/2 Info Packet) Majority of Council directed staff to prepare enabling legislation, before November, that would provide for January implementation. STAFF ACTION: Prepare ordinance for February 4 agenda. (Dilkes) COUNCIL TIME 1. Council Member O'Donnell raised concerns regarding five Council Members attending Economic Development meetings. Mayor Lehman requested City Attorney input. (City Attorney Dilkes absent from the room.) 2. Mayor Lehman requested staff investigate installation of lighting at First and Scott. Staffwill follow up. 3. City Clerk Karr noted agenda items were due for the joint meeting with the School District, Johnson County, and neighboring City Councils on January 22. Meeting adjourned 9:10 PM. City of Iowa City r~ MEMORANDUM - Date: January 14, 2003 To: City Council ? From: Eleanor M. Dilkes, City Attorney ~ Re: Out of Office I will be out of the office the week of January 20, 2003. First Assistant City Attorney Sarah Holecek will handle the City Council meetings on Tuesday, January 21. My staff will know how to reach me if necessary. cc: City Manager Assistant City Manager City Clerk e[eanodmem/1-20 03,doc City of Iowa City MEMORANDUM DATE: January 15, 2003 TO: City Council FROM: Maggie Grosvenor, Housing Administrator RE: Section 8 Payment process Section 8 rental assistance entails two separate contracts, one between the Iowa City Housing Authority (ICHA) and the landlord (the Housing Assistance Payment Contract or HAP Contract) and the other between the landlord and the tenant (the lease). A HAP Contract allows the ICHA to pay the landlord a portion of the rent set forth in the lease. The Department of Housing and Urban Development (HUD) regulates the HAP Contract including the policies by which the ICHA pays the HAP to landlords on behalf of Section 8 tenants. The ICHA determines the amount paid by HUD and the amount paid by tenants based on the individual household income. Tenants generally pay 30% of their adjusted income towards their rent. The amounts of tenant rent and HAP fluctuate according to changes in tenant income. Federal law does not require the ICHA to approve, execute, insure or guarantee the lease. It is, like any other lease, an agreement between each tenant and landlord, and all responsibilities and liabilities incurred by the padies as either lessor or lessee remain respectively theirs. The ICHA is not a pady to the lease. The City Attorney's office has advised me that the City has no liability for the claims made by Mr. and Mrs. Daniel. cc: Wanda and Phillip Daniel Oak Grovo Condominium 1781 Louis Place January 12, 2003 Iowa City, IOWA 52246 Karin Franklin Director Planning and Community Development City of Iowa City Dear Ms. Franklin This letter is being sent on behalf of the Oak Grove Condominium Board of Directors and residents, and will serve as a formal complaint. It has become increasingly apparent that Terry Stamper, Developer for the Peninsula Development is operating a business from 1712 Louis Place, which is zoned residential. There is a multitude of people coming and going at all times of the day, some admitting to "staying" there when in town. The address that is given for the Peninsula Development is a mailbox on Market Street. Most recently, on January 3 , 2003 it was discovered that a phone cable had been run from an additional phone box attached to 1714 Louis Place, the cable then ran down the side of 1714, across the back where it was stapled to the porch, then entering Mr. Stampers' house, investigation showed that this wire was for the support for 4 additional telephone numbers associated with the Peninsula Development. When confronted about the wire Mr. Stamper denied knowing anything about the wire being placed on the 1714 residence, although he did make reference to requesting additional lines for the business, but how it was accomplished he did not know. Later that day one of Mr. Stamper's employees approached Patric.k and Mary Fitzgerald, owners of 1714 Louis Place. He was totally shocked that they would perceive a problem with a phone line running the length of their house and then stapled to their porch nmning the width of the house, and was further unaware that the Oak Grove Condos had regulations and the need for approval from the Board of Directors to attach anything to the outside of the building, especially not theirs. Additional comments were made that who came and went at 1712 Louis Place was no ones business. The Fitzgerald's at that point informed him that this was a residential development and the need to pay attention to traffic coming and going was not only a right, but in these times, a necessity. Stamper's employee was told the Qwest had been called and the cable and box would be removed. He was very upset and stated that he had a business to run and needed the additional phone lines. Mr. Stamper was provided a copy of the Oak Grove Condo Rules and Regulations when he purchased 1712 Louis Place and as a developer he should certainly be aware of local regulations about zoning in Iowa City. We feel that Mr. Stamper has simply decided that our rules and laws do not apply to him and ask your assistance.. Mr. Stamper also keeps and operates an automobile here but has not registered it in Iowa, which is contrary to the Iowa Vehicle Code. Thank you for your attention in this matter Oak Grove Condo Association Board of Directors Mary Fitzgerald, President Ken Cariens, Vice President Jim Brenneman, Secretary Marianne Samorey, Treasurer Cc: Eleanor M. Dilkes, City Attorney Marian K. Kart, City Clerk Marcia Klingaman, Neighborhood Services Coordinator City Council Members, Emie Lehman, Connie Champion, Steven Kanner, Mike O'Donnell, Irvin Pfab, Dee Vanderhoef, Ross Wilbum Terry Stamper Of January 16, 2003 Mary Fitzgerald Oakgrove Condo Association Board of Directors 1781 Lewis Place Iowa City, IA 52245 Re: Complaint Regarding Business Use in 1712 Lewis Place Dear Ms. Fitzgerald: I have forwarded your letter of January12, 2003 to the Depadment of Housing and Inspection Services. This is the department of the City organization which responds to zoning complaints. The Department of Housing and Inspection Services, upon verification of the presence of a commercial office use, will issue a notice of violation to Mr. Stamper and allow them a given period of time, typically 30 days, to remedy the situation. It is my understanding that the Peninsula Developers are in the process of constructing a model unit in the development, and will be mowng their operations to that unit in April. The Department of Housing and Inspection Services will need to make a determination as to whether this is a timely remedy or not. Since the Peninsula project is one in which the City has significant involvement as original owners of the land, please accept my apologies for any inconveniences that may have been caused by the development company. Sincerely~ K~rin Franklin, Director Department of Planning and Community Development cc: Eleanor Dilkes, City Attorney Marian Karr, City Clerk Marcia Klingaman, Neighborhood Services Coordinator Stephen J. Atkins, City Manager City Council Terry Stamper ppddir/Itrs/kf-fitzgerald doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240- 1826 · (319) 356-5000 · FAX (319) 356 5009 Mr. Gary R. Lundquist 5 Bedford Court Iowa City, IA 52240 (319) 354-6369 Dear Mr. Lundquist, I want to thank you for the e-mail that you sent regarding your concerns with our parking facilities. We are always looking for this kind of input from our users so that we know the areas that need attention. In response to the specific problem that you mention, I want to apologize for this error on our part. We do not want our users to have to pay for more time than they actually used and in order to insure that this problem does not reoccur, we will be comparing the printed time with the scanning time on a daily basis at 7:00AM. This will allow us to make any corrections that are needed, and insure that the time printed on the ticket is in sync with the time recorded in the computer system. Once again I want to apologize for the inconvenience that resulted from this incident and thank you for the effort that you have put forth in making us aware of your concerns. I have also enclosed a coupon for two hours of FREE PARKING in any of our cashiered parlYmg facilities that I hope you will be able to use. I appreciate your input and hope that this problem does not reoccur. Please feel free to contact me directly if you have any future concerns, comments or suggestions. Sincerely, Clu'is O'Brien Parking Manager City of Iowa City (319) 356-5094 chris-o'm'ienCt)io wa-city.or g Cc: City Council Terminal Building, second floor meeting room The meeting room is available to City staff, Boards and Commissions, and the general public. Groups other than City related or aviation groups would be charged a user fee. City affiliated groups and aviation related groups will be given priority. The Airport Manager will determine if a group qualifies as City or aviation related. Times available: Monday - Saturday 8:00 a.m. - 9:00 p.m. Clean up must be completed and the room vacated by 9:00 p.m. Reservations shall be coordinated through the Airport Manager at (319) 356-5045 or e-mail at ron-oneil@iowa~city.org A City staffperson, an employee of the Fixed Base Operator, or approved security personnel must be available at the end of the meeting to assure compliance with the clean-up regulations and to lock the building. A City Board or Commission must have a City staffmember present. The room must be reserved in advance. The room may be reserved for a single meeting or series of meetings. Reservations can be made up to six months in advance. A designee from the group using the room must sign a reservation form for use of the room and will be responsible for cleaning the room. A $25.00 cleaning deposit is ~quired. The room must be vacuumed, the trashcans emptied, the white board cleared and the sink and counter surfaces cleaned to have the deposit returned. The Airport Manager will determine if the room has been cleaned properly. If it is not cleaned properly, the $ 25.00 cleaning deposit will be forfeited. Chairs and tables may be rearranged to meet the needs of the group but must be returned to the original configuration after the end of the meeting. There is no fee for the use of the room for City-related or aviation-related uses, except for an after-hours (after 5:00 p.m.) security fee for all groups. The security fee will be waived if the group can provide acceptable security personnel. Acceptable security personnel includes but is not limited to a sworn officer, active military personnel, Civil Air Patrol or bonded personnel. Fees for the use of the room for other groups are as follows: $ 30.00 for one hour $ 50.00 for a four-hour block (8:00 a.m. to 5:00 p.m.) $ 75.00 for a four-hour block (5:00 p.m. to 9:00 p.m.) Smoking is prohibited in the building. Alcoholic beverages can not be served in the building. The Airport Manager or his/her designee shall administer this policy. 12 December 2002 Iowa City Fire Department__ "Serving with Pride and Professionalism Since 1872" DATE: January 13, 2003 TO: Stephen J. Atkins, City Manager ./~ FROM: Andrew J. Rocca, Fire Chief RE: Regional Fire Protection As the demand for fire protection and emergency medical services increase so does the need to evaluate these services for efficiency and effectiveness. Increases in population, new developments, in-fill development, annexations, and fiscal constraints, are all indicators of the need to discuss regional fire and emergency protection services. We have attempted in the past to communicate the importance of these issues with surrounding communities; however, we have not received a response either for or against such a discussion. In the May 2000 goals of the City Council, the fire department was directed to consider a regional (countywide) fire protection system, including emergency medical service (ems) response. While some limited aspects of regionalization are currently in use, consideration of countywide-shared services is a priority in this period of greater specialization of fire and ems services within budget constraints. In the July 2002 Iowa City Fire Department 10-Year Strategic Plan, the department identified the need to investigate regionalization of selected services in Johnson County. Issues to be addressed include: · Govemance and administration for regional service delivery · Assessment and planning for regional service delivery · Centralized communication center · Resource procurement and allocation · Fixed-base facility locations · Staffing requirements · Emergency response times and strategies · Regional fire protection training · Funding of services A regional approach to fire protection may provide several advantages to area residents. Those advantages include: centralized fire and ems management, reduced administrative costs, centralized dispatching and communications network, improved fire and emergency medical service capabilities (increased resources and special equipment), unified fire prevention activities, and a coordinated approach to training personnel. I am recommending that you address this matter with the City Council. My intent is to initiate discussion regarding the merits of regional fire and emergency medical service delivery with the Johnson County Council of Governments. AJRJbdm FIRE DEPARTMENT * 410E. Washington~'treet * lowaCity, lA 52240 Phone:(319) 356-5260 F/~' (319) 356-5263 wwwicfd~org Office of the Fire Chief Office of the Fire Marshal Battalion Chiefs Fire Training HazMat Public Education Fire Administration Fire Prevention Bureau Station l Station I Station 2 Station 3 (319) 356-5256 (319) 356-5257 (319) 356-5262 (319) 356-5258 (319) 356-5266 (319) 356-5265 IP17 To: Chief Winkelhake From: Officer R. A. Mebus Ref: Monthly Activity Report Date: December 2002 Copy: Captain Widmer During the period covered by this report, 12 different officers spent a total of 12 hours participating in than 8__community events and had contacted nearly 380 persons. Listed is an overview of the different events. DATE OFFICER Contacts Length Activity 12-3-02 Mebus 20 1.0 hr Parent Group- School Activities 12-3-02 Mebus 18 1.0 hr PTO Mtg 12-4-01 Johnson, 150 4.0 hrs Annual HAACAP Homeless Widmer, Children's Christmas Party Krei, Bailey,J, Ambrose, Hernandez 12-4-02 Mebus 50 2.0 hrs Elem Book Fair 12-5-02 Brotherton, 7 1.0 hr RSVP monthly meeting Shaffer 12-8-02 PM's 75 1.0 hr Faternity Alcohol Presentation 12-10-02 Prestegard 10 1.0 Open Arms Day Care- Safety 12-15-02 PM's 50 1.0 Sorority Alcohol Presentation During December there were 4 officers visiting 11 schools for approx. 18.25 hours. Part of the ICCSD holiday break was also this month. There were 10 Child Safety Seat checks completed by Mebus and April Miller IOWA CITY POLICE DEPARTMENT USE OF FORCE REPORT December 2002 OFFICER DATE CASE # INCIDENT FORCE USED 60 12-04-02 2-11882 Arrest Subject was told that he was under arrest but refused to place his hands behind his back. Subject resisted handcuffing techniques and was directed to the ground by the officer. The subject continued to resist and was exposed to chemical agent. Officers used hands on controls to effect handcuffing. 23,7 12-04-02 2-11892 Bank robbery Subject had passed a note during a robbery that said he was armed. Responding officers drew their sidearms but kept them pointed down and next to their legs until the subject was handcuffed. 43 12-07-02 2-12015 Animal Deer was struck by a car and the officer dispatched it with his service sidearm. 17 12-11-02 2-12111 Traffic stop Subject was told that they were under arrest and refused to place their arms behind their back. The subject attempted to pull away from the officer who then directed the subject to the ground where he was handcuffed. 31 12-13-02 2-12178 Assault Officer handcuffed and held subject down on the floor until the subject stopped kicking. 58 12-12-02 2-12139 Bar check Subject attempted to flee and was apprehended by the officer who then directed the suspect onto a table where he was handcuffed. 43 12-15-02 2-12265 Robbery Subject refused to obey officer commands. The officer used hands on technique to direct the subject to the ground. 11 12-15-02 2-12254 Public Intoxicahon While attempting to take the subject out of the patrol car the subject became oppositional and tried to pull away. The officer directed the subject to the ground and held the subject there until further assistance arrived. OFFICER DATE CASE # INCIDENT FORCE USED 58, 19 12-17-02 2-12315 Loud party Subject interfered with officers who were dealing with a noise complaint. When told he was under arrest he refused to place hands behind his back. Officer used a hands on technique to handcuff the subject. While walking the subject to the patrol car he continued to yell and pull away from the officer and was directed to the ground where he continued to physically resist. Officer used chemical agent, but the subject continued to resist and a compliance hold was used to escort him to the patrol car. Subject refused to get into the car and was directed into the car by officer. 52 12-19-02 2-12404 Animal Opossum had been struck by a car and was injured. Officer dispatched opossum with their sidearm. 93, 87, 80, 94, 12-23-02 2-12506 Suicidal subject Special Response Team call out for a 98, 85, 88, 35, man with a gun threatening suicide. 11, 20, 49, 42, Officers secured area and made entry to 14, 34, 16, 24, residence. Subject found inside of 36, 41, 25, 48 residence was deceased from self- inflicted gunshot wound. 82 12-29-02 2-12615 Loud party Subject was told that he was under arrest and he attempted to pull away from the officer. Officer used a hands on technique to gain control of the subject and he was handcuffed. CC: City Manager, Chief, Captains, Lieutenants, Training Sergeant, City Clerk, Library Iowa City Police Department Monthly Liquor License (OFF PREMISE SALES) Rep~rt DECEMBER 2002 IYEAR 2002 !Monthly Total Year to Date Totals Arrest/Visit ausines~ Nam~ ~ a ~-'~-~- ~ ~ I ~! YTD A&J MINI MART-2153 ACT CIR. 1 : ~ 3 0 0.00 0.00 B G KMART-HOLL~OOD BLVD 1 ~ 1 0 0.00 ~uBFooD~ ~ ~ ~ ~ ~ ~ 0.00 UE~I-~AR¢ ~ MORMON T~K ' - 0.00 - ~8 ~ 0.0~ ~ELi~*R~-HWV ~ 3' ' ~ 0.00 DELiMART-~R MU~ATIN~ ~ ~ D~;S ST~AR~ ~ 1 1 0.00 DRUGTOWN 1 2 0.00 0.00 HANDIMART - DUBUQUE ST. ! 2 0 0.00 ~ANDiMART~N.DODGE ~ i : ' 1i - 960.000'00 ~ARTi~ ~RU~ MO~MON ~EK ~ - - / ~ 0.00 E ~WK .YE CQ~ ~T t ~9~me~ce ~ _ , ~ 0.00 HAWKEYE CON ST-KIRK~90D 1_2 --I ~ 5 ~ ~ 0.00 HY-V~E- N ~0DGE ST 3 I 7 ~ 0.00 HY~vEE- S~ ~T AV~ - ~ ~ ~ ,: 0.00 ~Y-vEELwA~FR6~ ' ~ ] ] ~ 0 0.00 JOHN;S GR0~RY i~ ~ ~ ~ 0.00 ~UM ~ ~O-~I~BER~/B~RL. J / ~ 0.00 ~UM&~LMoR~6NT~EK i ~ ; ~4 0.00 KU~ ~ GO. ~ RIVeRSiDE - ~ 10 0.00 ~UM ~0- w. BURuNoT0~T -~ ~ 20 0.00 L&MMIGH~YSHOPINC ' ~ I ] 13 0.00 LINN S~REET CAF~ -- ~ 0 0 0.00 ~iNIMART 1 ~ ]~ ;: ~ 0.00 N~PIONEERcO6~ ~ ~ ~ 11 0 ~ 0.0~ NO~RDO~EX~RESS i ~ ~ 9 0.00 0N TH~ Go c6~v. ST0~ INC. ,, 5 0.00 osCo DRUG ~ ~ 0.00 CoLumn A is the number of times a license holder is visited specifically checking for underage sales. Column B is the number of people charged with possession under the legal age. Note this is not the total number of charges. Iowa City Police Department Monthly Liquor License (OFF PREMISE SALES) Report DECEMBER 2002 YEAR 2002 Monthly Total Year to Date Totals Arrest/Visit Business N~me ~, A, ia ~-~-:~ I YTD ~ § ~ ~' o.oo PETRO-N-PROVISIONS 1 1 0.00 PIZZA PALACE 0 0.00 RUSS' AMOCO SERvI~E 2 11 0.00 SUBURBAN AMOCO 4 : 11 0.00 SUBURBAN AMOCO-KEOKUK 5 0 0.00 T&M MINI MART 0.00 TOBACCO OUTLET PLUS- S. RIV 0.00 WALGREENS 0.00 TOTAL 0.00 Column A is the number of times a license holder is visited specifically checking for underage sales. Column B is the number of people charged with possession under the legal age. Note this is not the total number of charges. IP20 AGENDA City of Iowa City City Council Economic Development Committee Thursday, January 16, 2003 9:00 a.m. Lobby Conference Room Civic Center 410 East Washington Street 1. Call to Order 2. Approve Minutes - December 16, 2002 3. Other Business - Iowa Workforce Development (Dee V.) - North Dodge Street Eagle's Store - Schedule Date and Time for Next Meeting 4. Discussion and Recommendation on CDBG Application - Big Mama's BBQ 5. Update CDBG-funded Projects - Revolt Skateboard Park & Englert Theatre 6. Adjournment MINUTES CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE MONDAY, DECEMBER16,2002 LOBBY CONFERENCEROOM Members Present: Ernie Lehman, Dee Vanderhoef Members Absent: Ross Wilburn D~ ~=~= Staff Present: Steve Nasby City Council Members Present: Steve Kanner, Irvin Pfab Others Present: Joe Raso, Vanessa Miller Call To Order Ernie Lehman called the meeting to order at 8:12 AM. Approval of Minutes of October 17, 200 and November 6, 2002 Minutes were approved as submitted. All in favor 2-0. (Wilburn absent.) Other Business Iowa Workforce Development (Dee Vanderhoet): Vanderhoef explained she was at a meeting recently where Jane Barrow (?) from Work Force Development was talking about the State recognizing that work keys is a more important piece than originally thought. It is also more expensive than what they thought could be passed on by each Company or Chamber supporting Work Keys. The State Work Force Development is going to look at increasing some funding for Work Keys. This raises the question: should Economic Development Committee be looking at and reviewing work keys? There is another group, Work Place Learning Connection, headed by Mary Lou Erlacher (?) and the local office person is Nancy Quelhorst, (?). What Vanderhoef would like to do is have one of these people from Work Place Learning Connection, as well as Sharon Drayly (?) for work keys, to come and present to the committee about each program. Lehman suggested each group prepare information for committee members to review and research before each presents to the committee. Raso noted the State might be in the process of looking at reorganization of the Work Keys program because of the expense. They may just pilot certain areas instead of blanketing the entire State. Vanderhoef agreed this may be the case and there will be more information from the State in January. She wants the committee to be informed and ready to move on issue. Lehman suggested the gathering of information to get up to speed on the issue and the committee to wait and see what the State is going to do. Also, to have the two groups come to a meeting as previously mentioned. Vanderhoef agreed. Technology Corridor Cultural Resource Guide - Lehman, Vanderhoef and Nasby commented on what a nice piece this is, it is a wealth of information and a great resource guide. They noted that Joe Raso was a partner in creating this guide. Schedule Date and Time of Next Meeting - Thursday, January 16, 2003 at 9:00AM Discussion and Recommendation on CDBG Application - Biq Mama's BBQ Economic Development Committee Minutes December 16, 2002 Page 2 Lehman introduced the application for CDBG for Big Mama's BBQ. Nasby introduced Para Rogers, the applicant. Vanderhoef asked for clarification of the 30 percent of the median income level for a 4-person household. This was to determine if the proposed wages meet the goal of having a living wage. Nasby answered that he did not have the numbers with him, but thought the number was approximately $18,720. He added that these numbers come from HUD and are adjusted annually and only the one job proposed at $9.00 per hour appears to meet the goal of a living wage mentioned in CITY STEPS as $9- 10 per hour. Lehman asked for clarification if the head chef/general management is Ms. Rogers and if the salary listed for that position is for her. Rogers said that she will be the head chef/general manager and that is why there was not a number listed for owner withdrawal or salary. Lehman noted an error on the Profit/Loss (P/L) projections. Expected sales were listed as $160,000 and purchases of food were added to sales figure and should actually be deducted, as they are an expense/cost. The number, $201,000, is then off by $37,000. This should be subtracted. Ms. Rogers explained this was an error made in haste when the numbers were converted from her hand written projections onto the spreadsheet. Lehman asked how cost of utilities was figured. Rogers answered that she went off the old utility records while making adjustments for her specific kinds of equipment. Lehman had questions about P/L statement concerning the lease and the common area share of area taxes and maintenance, and personal health care expenses. Rogers responded that the share of common area taxes and maintenance are included in the rent and she was working with the landlord to have a negotiated cap of $2.28 per square foot over the term of the lease. Vanderhoef questioned accuracy of numbers on the expense sheet on repairs and maintenance. The numbers do not correspond from projection sheet and year 2. They begin $1085.00 and change to $400.00 the next year. Also, the numbers for insurance do not correspond. Rogers answered it was again a typographical/transcription error and she would make the corrections. Lehman asked the status of her State loan of $25,000.00. Rogers noted the loan request is still being processed. Rogers said she might have to re-apply, as the State did not have record of a previous application she had submitted. Lehman noted that the financial projections do not include any debt service and if she did get the State loan the repayments would have to show up. He estimated that the State loan repayment could be covered in the first year, based on the projections, but would cause a negative cash flow in year two. Vanderhoef and Nasby asked about workmen's comp insurance, it is included in the original quote for business casualty/liability insurance. They suggested Rogers include a letter from insurance company with her proposal. Nasby asked Rogers where State sales tax payments were accounted for in both the income and expense sides of the financial information. Rogers said that sales tax would be collected with the sale and sent to the State and as such it was not shown separately. Lehman and Vanderhoef suggested that the financial records might want to mention this, as it could be a question later on or with the State application. Lehman concluded by suggesting Rogers speak with Dean Thornberry to review numbers and to get feedback on the business. Also, to get in touch with the State to find out the status of her loan application. Rogers also needs to include the principal and interest payments from the loan, health insurance costs and sales tax figures in the projection revision. The committee is also happy to meet with Rogers before the next scheduled January meeting if necessary. Economic Development Committee Minutes December 16, 2002 Page 3 Update CDBG funded Projects - Revolt Skateboard Park & Enqlert Theatre Revolt Skateboard Park- Nasby said that the State was scheduled to meet last week and that he should know this week if Revolt will receive a loan from the State of Iowa. Englert Theatre - Nasby reported the Englert Fund Raising Committee feels confident they will meet their fund raising goal and would give the Council ED Committee a formal report in January. Vanderhoef asked if any group has renegotiated with State for a lesser amount of what they could match. Nasby said he did not know, but could research. Lehman believes the time frame can be renegotiated with the State, possibly an extension, but said it is their call. Adjournment Ernie Lehman adjourned the meeting at 8:55 AM. ****Next meeting will be Thursday, January 16, 2003 at 9:00AM .... shared on cityntJpcd/m~nute$/hcdCJhcdc12-16-02 doc t l S E D 910 23ra Avenue° C°ralville' M 52241 phone 319-338-233l creating opportunity, b~tilding capacity fax 319-338-5824 www, ised. org 12/26/02 Cash Flow Notes Regarding Big Mama's CDBG Application 1. Sales Tax is not recorded as part of Gross Sales, nor reflected as an expense. 2. Tax listed on Cash Flow of$342/month reflects Tenant's share of property taxes capped by the lease at $2.28 per square foot. 3. Owners Draw has been moved from Gross Wages to appropriate line. 4. Miscellaneous Expense is a reflection of Pamela's Family Health and Life Insurance premium. These numbers are based on a quote provided by the Alliance for Affordable Services. Commercial Insurance premium payments are listed in the Insurance row. 5. Utility Figures are derived from previous tenant with an additional 35% increase to reflect more equipment used in this restaurant. 6. Outside Services reflects Aramark Services for towels, cleaning supplies etc. 7. Loan repayment of the $25,000 Targeted Small Business (or Cormnercial Loan) is reflected in Principal and Interest Payments for a total of $6,012/year. 8. The Cashflow reflects a $220 monthly savings contribution to cover end of year Self Employment Taxes for Pamela. 9. Repair and Maintenance figures are budgeted amounts to reflect equipment and facility repairs common to this type of establishment. Iowa Locations: Cedar Rapids', Davenport, Des Moines, Sioux City and Waterloo Other Locations: Newark, DE; Washington, DC; Louisville, KY; Gulfport, MS; Omaha, NE; New City, NY; and 5'alt Lake City, UT PROJECTED PROFIT & LOSS STATEMENT Big Mama's March-2004 SALES $160,200 100.0% BEGINNING iNVENTORY $3,000 1.9% PURCHASES $37,588 23.5% ENDING INVENTORY $3,000 1.9% LESS: COST OF GOODS SOLD $37,588 23.5% GROSS PROFIT $122,612 76.5% OPERATING EXPENSES Gross Wages (Excludes withdrawals) $44,618 27.9% Payroll Expenses (Taxes, etc,) $5,354 3.3% Outside Services $505 0.3% Supplies (Office and Operating) $555 0.3% Repairs & Maintenance $1,050 0.7% Advertising $5,930 3.7% Car, Delivery, and Travel $740 0.5% Accounting and Legal $800 0.5% Depreciation $1,210 0.8% Rent $13,900 8.7% Telephone $900 0.6% Utilities $2,555 1.6% Insurance $1,925 1.2% Taxes (Real Estate, etc.) $4,104 2.6% Interest $1,730 1.1% Licenses and Fees $0 0.0% Health and Life Insurance Premiums $4,500 2.8% Client SE Tax Savings Escrow $2,640 1,6% TOTAL OPERATING EXPENSE $93,016 58.1% PROFIT OR LOSS $29,596 18.5% OWNER'S WITHDRAWAL $17,280 10.8% CONTRIBUTION TO RETAINED EARNINGS $12,316 PROJECTED PROFIT & LOSS STATEMENT Big Mama's March-2005 SALES $170,100 100.0% BEGINNING INVENTORY $3,000 1.7% PURCHASES $46,325 ..27.._2.~% _ ENDING INVENTORY $3,000 1.7% LESS: COST OF GOODS SOLD $46,325 27.2% GROSS PROFIT $123,775 72.8% OPERATING EXPENSES Gross Wages (Excludes withdrawals) $441618 ._26 ._.2 °_.~ _ Payroll Expenses (Taxes, etc.) $5,354 3.1% Outside Services $1,920 1.1% Supplies (Office and Operating) $760 0.4% Repairs & Maintenance $1,420 ._0._.8%.~o- Advertising $6,227 3.7% Car, Delivery, and Travel $1,800 1.1% Accounting and Legal $1,310 0.8% Depreciation $10,408 6.1% Rent $17,520 10.3% Telephone $780 0.5% Utilities $2,375 1.4% Insurance $2,160 1,3% Taxes (Real Estate, etc.) $4,104 2.4% Interest $1,397 0.8% Licenses and Fees $225 0.1% Health and Life Insurance $4,800 2.8% Client SE Tax Savings Escrow $2,520 1.5% TOTAL OPERATING EXPENSE $109,698 64.5% PROFIT OR LOSS $14,077 8.3% OWNER'S WITHDRAWL $18,144 10.7% CONTRIBUTION TO RETAINED EARNINGS ($4,067) PROJECTED PROFIT & LOSS STATEMENT Big Mama's March-2006 Year Three SALES $195,000 100.0% BEGINNING INVENTORY $3,000 1.5% PURCHASES $52,650 27.0% ENDING INVENTORY $3,000 1.5% LESS: COST OF GOODS SOLD $52,650 27.O% GROSS PROFIT $142,440 73.0% OPERATING EXPENSES Gross Wages (Excludes withdrawals) $45,000 23.0% Payroll Expenses (Taxes, etc.) $5,5oo 2.8% Outside Services $2,000 1.0% Supplies (Office and Operating) $775 0.4% Repairs & Maintenance $1,250 0.6% Advertising $6,00O 3.0% Car, Delivery, and Travel $1,800 0.9% Accounting and Legal $1,250 0.6% Depreciation $15,927 8.0% Rent $18,480 9.0% Telephone $78O O.4% Utilities $2.500 1.3% Insurance $2,160 1.1% Taxes (Real Estate, etc.) $4,104 0.2% Interest $1,039 0.5% Licenses and Fees $225 0.1% Health and Life Insurance $4,800 2.5% Client SE Tax Savings Escrow $2,520 1.3% TOTAL OPERATING EXPENSE $116,110 60.0% PROFIT OR LOSS $26,330 13.5% OWNER'S WITHDRAWL $21,000 10.7% CONTRIBUTION TO RETAINED EARNINGS $5,330 DATE: NAME OF BUSINESS: DWNER: FYPE OF BUS(NES~ >REPARED BY: -' 16/022/2 Bi(] Mama's Pamela Rogers Sole Proprietorship SED Based on Fiscal Year NeE Calendar Year I 2 3 4 5 8 7 8 9 10 1t 12 ! TOTAL YEAR I MONTH April-03 May-03 June~03 Julys93 August-03 September*03 October-03 November-03 December-O." JanuaP/-04 Februa~-04 March-04 J Columns 1-12 PROJECTED PROJECTED PROJECTED PROJSCTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTEC FROJECTSD PROJECTED PROJECTED~ PROJECTED 1. CASH ON HAND iBe~innln~ of motlthI $18,664 S21,759 S27,459 $30,400 $30,380 S32,220 $31~877 $30,875 S31,414 $31,341 $31,554 $31,641 2. CASH RECEIPTS I J $13,750J $14~000 $ 3,500 J S160,200 3, TOTAL CASH RECEIPTS 4. TOTAL CASH AVAILABLE 5. CASH PAID OUT I 'Cn~o~ Name 2~ SO SO SO $0 $0 $0 $0 SO SO SO I $0 SO i SO <caterer7 Name 3> $0 $0 $0 $0 $0 $0 $0 $0 $0$0 I $0 S3$075 ' $0 c~p~ p.~c~.ses $o $o So $o ! $o So $o $o $o ~ I $o $o ' $o 6, TOTAL CASH PAID OUT i ?. CASH "OS'T'O" I $21'7591 $27,459 $30,400 $31,877 $31,414 $31,554I $31,6411 $31,308i $55,5,3; ,Endofrconth)(4minus6) $30,380 $32,220 I $30,875 I $31,341 TAME OF BUSINESS: ADDRESS OWNER: TYPE OF BUSINESS: PREPARED BYt DATE: Big Mama's Pamela Rogers Sole Proprietorship 12/26/02 I 2 3 4 5 6 7 9 9 10 11 12 i TOTAL ¢EAR 2 MONTH April~4 Ma¥~)4 June~)4 July-04 Au~ust~)4 September-04 October-04 November~)4 DecemberS4 January-05 February,)5 March-05 ~ Columns 1-12 PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED! PROJECTED I. CASH ON HAND Be~innin~ of rr~nth) $31,308 $31,504 $33,249 $34,02g $34,482 $35,909 $35,139 $33,754 $34,014 $34,154 $34,280 $34,010 2. CASH RECEIPTS CashSa~es $13,000 $14,500 $14,000 $13,500 $14,250 $13,750 $13,250 $14,650 $15,000 $15,000 $14,700 $ 4,500 ! $170,100 Collection Imm Cred~ Accounts $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 3. TOTAL CASH RECEIPTS $. TOTAL CASH AVAILABLE 6. TOTAL CASH PAID OUT :E.d7, CASH POSITION of ~o.~) (4 minus 6) I $31,504t $33,249 ] $34,029I $34,482t $35,909 $35,139 ] $33,754 $34,014 $34,154 $34,280I $34,010 ] $33,560i $33,560 NAME OF BUSINESS: ADDRESS: OWNER~ TY~PE OF BUSINESS: PREPARED BY: DATE: Big Mama's Pamela Rogers Sole Proprietorship 12/26/02 I ~ 3 4 5 6 7 8 9 10 11 12 J TOTAL YEAR 2 MONTH April-04 May-04 June-04 JulyS4 August-04 September-04 October-04 November-04 DecemberS4 Janua~q)5 Febmary-O5 March-05I ' Columns 1~12 PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED~ PROJECTED 1. CASH ON HAND ~ ~e~i~ r~ mont~ $31,305 $31,504 $33,249 $34,029 $34t482 $35,909 $35,139 $33~754 $34,014 $34,154 $34,280 $34,010 2. CASH RECEIPTS~' Cash Ssles $13,000 $14,500 $14,000 $13,500 $14,250 $13~750 $13r250 $14,650 $15,000 $15,000 $14,700 $14,500~ $170,100 3. TOTAL CASH RECEIPTS [ 4. TOTAL CASH AVAILABLE 5. CASH PAID OUT <c,~,~o,./,,.~,. 3> $o $o $o $o $o $o $o $o $o $o $o $4$°oo ' $o 6. TOTAL CASH PAID OUT ~x~,~40~,~.',~'o,o" ) $3.5041 $33,2491 s34.0391 $~,43~1 $3~.909 $35,139 $33,754 I $34,0141 s3.541 ,~,2Bol s~,0101 s33,~0! $33,B~0 NAME OF BUSINESS: OWNER: TYPE OF BUSINESS: PREPARED BY~IDATE: Big Mama's Pamela Rogers Sole Proprietorship ISED J~25/02 Based on Fisca~ Year ~. TOTAL CASH RECEIPTS ,eforeC~shoutl(l +31 $28,664 $34,759 $42,459 $43,100, $44r380, $45,720 6. TOTAL CASH PAID OUT IOWA TODAY Wednesday, · January 8, 2003 www.gazetteonline.com L 0 C'A L · R E G I 0 N A ~L I'C. OK's selling airport land Iowa Realty deal .1 last night to approve a lease the land. : guarantee that land sales will contract with Iowa Realty that Officials had hoped leasing solve all the airport's financial allows sales with would allow the ]and to be sold revenues t~om the commerce problems, he said. with the council's approval park would help pay down its "I wottld go along with leas- council approval ~d a~o ~o~d t~ ~ ~th $~:~ maUon ~ct~e debt ~ ~.~ b.t ~ aon't wa.t to the approval of the city's Air- City subsidies to the airport give away the people's land," ~Y Frank Glu¢,k port Commigsion. have more than doubled during Kanner said last nighL "We The ~aze~te "We don't have to sell it if the last few years. The city don't have a clear-cut plan on IOWA CITY -- The city is we don't like the conia~act,'' estimates the airport will re- how selling the land will make moving forward on plans to said council member Dee Van- ceive abotlt $213,000 ha subsi- them independent." sell commercial properV] at the derhoef, dies by June 30, the end ~ this No formal sale~ offers are on municipal airport in an effort to spark investment on land The move is significant be- current frscal year. the table, and the Federal Avia- that has, so far, been unable to cause a number of companies Council member Steven Kan- tion Adm/nkstration still must attract business, have offered to buy property at her questioned the wisdom of give its approval to sell the that Aviation Commerce Park selling off public land to pay property, something expected ~azeaemao City Council members voted but none have been willing to down airport debt. There's no in the near future. w,,,,.,- IOWA CITY JAN. 8, 2003 ,~ TODAY 53 IOWA CITY, iOWA Sunny & warm 33 VOL. ~-~-g 50 CENTS IDet~h~ TOMORROW 8£ P/cloudy & cooler 18 AN EDITION OF ~ETTE COMMUNICATIONS © 2003 ,Extension for Englert grant sought Backers request 6 more months to raise ~ for an $8~0.000 Community ~1~d~n~ The board will discuss the submit documents outlining fi- $400,000 needed to qualify for state grant from Vision Iowa that would · ~e Eng~t Theatre group has until ir~ Des moines. Nichole War- project, she saic[ do it, the gnglert Th.e~._m?~ cant amount of moue? ~ a raise4 oul.j $643,5~ since be- IOWA CITY JAN. 9, 2003 IOWA CITY, IOWA VOL. 119 NO. 362 50 CENTS AN EDITION OF GAZETTE COMMUNICATIONS © 2003 Vision board gives 'Englert more time Fund-raising effortplan to use all that time. tions and Tourism grant. $400,000 still needed to qualify · turn it into a live p~fformance "We would still like to keep The group now has until for the grant in the next couple venue. While some work has granted 6-month within our plans for the lSth of July 15 to meet that goal, of.weeks as some potential been done, including installa- January," said Justine Zimmer, though Zim- large donors commit to the tion of a new roof, the bulk of deadline extension· project mmmger for the En- [~ ruer said it project. Having all of the mon- the work has yet to begin. glert~ should not -, ey in hand soon will help with Money continues to come in. By John Kenyon The Vision Iowa board · Cedar Rapids take that long. keeping costs dorm, Zimmer The group has raised $654,000, win $10.5 millio~ "An extra said. including about $5,000 Wednes- The Gazette Wednesday unanimously ap- ~sion grant, 9A IOWA CITY -- The Englert proved the request from the couple of '2[t will cost less money in day. q'he Old Capitol and Uni- Theatre was granted a six- Englert for more time. The weeks 'will the long run to do it all at versity of Iowa Sertoma clubs month extension Wednesday group had been working to- help," she said. "Corporations, once," she said. account for the balk of that for its effort to raise $1 mill/on ward a Jan. 15 deadline to for example, don't work on our The group is working to total, pledging $4,000 for hear- to qualify for a Vision ~owa raise the money to qualify for timeline.' renovate the former movie the- ing assistance devices in the grant, but the group doesn't an $800,000 Community Att~ac- The group hopes to raise the ater'at 221 E. Washington St. to theater. Iowa City ViSion Iowa extension aids Englert -- p~g ne~ly ~ce the ~e it took vol~t~m ~d s~ mere- From lA shoed pro. de ~ple op~- Theater must set go~, t~geting co.orate ~comple~d-~ing. raise $400K · ~tio~8 t0 tho ta~ membe~ ~ ~ve don~io~m have los[ this V~ion Iowa Englert Civic Theatre have ~ ~m a few doU~ m a money," ScMue s~d. by July exceeded $650,000 since ho~ ~ Vmion Iowa e~e~ion m~t ne~ week ~ ~c~ ren~ September. T0 contribute, ~ not n~ ~ ~ ~y u~ed. vatio~, wMch Z~]er smd co~d By Reed Du~ call th~ theater 0~c~ at "Oblong, the f~ter we c~ st~ immediately Mter the Iowa City ~ss-Citiz~ 688-2653. get tl~ done, ~e f~ter we c~ money is r~ed. open ~)e d~m," she smd. "If we "The ~a~s ~e ~ done," Vmion Iowa ~ the "~ we don't re~h it ne~ have ~ of the money now, we she s~d. "I ~$~ once ~e bo~d E~e~ Ci~c ~ea~ a s~- w~k, the e~ension does c~ do. ~ of ~e co[~tmcfion m~, we ~ ~ ~out wlmt month e~e~ion Ore ~ a ~le leeway to p~s at once. ~at wo~d save we c~ spend ~t now." W~esday~e~,~0 nego~ate ~ b~er b~i- moneyM ~elo~.' The ~t item on ~e renova- mo~ ~w~d a goM ~ ~ n~s ~ need mo~ ~e," Z~er ~te a le~r ~ the ~on agenda ~ ge~ng the b~d- pay out Engle~ executive ~ec~r Vision Iowa bo~d l~t week h~g up ~ code, wMch ~ ~ow $800,~0 M Justine Z~mer s~d r~ues~g m~ ~en~ent to ~e the rest of the co~tmction to m a t c h i n g We~esday ~moon. the~er's c~'ent contract ~th continue. Z~mer said if the s~. ~th the e~ion, the ~es~.~ele~erw~re~ewed enth'e budget ~ avMlable up The the- the~er h~ ~ J~y 15 ~ Wednesday at Vision Iowa's fl'ont, the theater c~ foc~ on ater w~ r~e ~e ad~fio~ ~,0~ money mee~ M Des MoMes, contr~tMg the work ~ one pro- awned ~e ~at ~ produce ~e s~ m~d the e~e~ion w~ ~ted. ject ~tead of b~g M m~ti- Vision Iowa money ~d complete ~e E~e~ o~ say ~ey ~ ple crews, wMch co~d be more Community en~ ~.3 ~on ~d-~ ~ ho~ ~e ~ea~r c~ ~ costly to ~)e fl~eaten ~dAttracti°n~ ~r Mg c~. ~n~epub~cbye~ly2~. 'Td ~e to see ~d-r~Mg ~e ~r ~ ~ work- "We we~ ~k~ to ~ a ton ~ up, ff not ne~ w~k, by G~]t M Sep~mber, con~- ~mnov~e~ye~ld of money ~ ~ Mc~bly sho~ ~e end of flxe mon~," ~x~er gent upon the ~ to ~ do~ ~nue ~ ~com- ~o~t of ~e," En~e~ ~ok~ ~d. '~)e s~ monfl~ ~ a ~e~ ~ ad~o~ $1.068 ~on m~ffo~g~, wom~Mo~e~Mue~d. "Ifl~ c~tfion, but I ~y hope p~ple by J~. 15, a dele theater Hkely would not been wor~g non-stop sMce V~on Iowa w~ t~ ~ work." do ~.' have met. Oc~ber to reach ~e stat~ ~ of We~esday, $654,000 h~ been ~ed tow~ the go~ See ENGLE~T, Iowa City In terms of creating a City sees' business friendly communi- ty, city staff identified sever- ]OWa Local partnerships also are ~, ~.~~ea,,[,~ CitYfive Councilnew Taxhas credited for enticing outside busi- Increment Fmanchtg districts [~fOITI J.~ nesses to Iowa CiW. ~Partnetships have been and created ~ additional The city has taken significant developed or strengthened with business development strides in retaini~g and expanding Iowa City Area Development, the funds, which have encour- the eXisting businesses in Iowa Chamber of Commerce, the aged business in the area. City. Some examples include the University of Iowa and other climate taxes generated by improve- ad(lit/om to Seabmy & Smith, organizations to promote and merits to the property ~ be Procter & Gamble, Ac'r Inc. and market Iowa City," Atkirts said in reinvested in an area. This Chezik Sayers Auto. the letter. 8y Vanessa Miller provides developers with Renovations to community Because of the healthy areas have assisted in the reten- nomic development in the citg, jects such as the Sycamore tion of successful businesses building permits for non-residen- As Iowa City officials pre- Mall renovation, including the Iowa Avenue rial commercial and industrial Streetscape project, the down- investments in the community pare for flue challenges of a City staff members are town pedestr/an plaza and the have totaled $111.227 rcdiflion, new year, they are lool~ng continuing their work to Sycamore Mall are& Atkins said in the letten back at their accomplish- improve the area's business City staff no,ed the improve~ Building permits for new merits in the area of eco- climate by making the city's' merits to city sta~ets, water m~d industrial and commercial build- nomic development, development code more i sewer systems tlmt have made Lugs totaled $64.542 million, per- Since adopting an user friendly and by assign~ Economic Development hug members of the City ; increased economic develop- n*dts for additions to commercL~d Strategy in December 1999, Council Economic merit, trod industrial buildings totaled the city has Development Committee to Street projects such as the $31.466 mil]Jori and permits for [O~1 ~J made several visit local businesses. Sco~ Boulevard and First Avenue alterations to commercial and important Committee members are extensions have improved the industrial buildings totaled improvements to the com- "making approximately 100 city's chances of attracth~g busi~ $15.219 million. munity's business climate business visits," Atl0ns sa/d including renovation of the in the letten "These visits are Sycamore Mall, complet/on designed to provide the of the Scott Bouleyard ~nd council with a first*hand Flint Avenue extensions and view of the business eli- the e~pansion of ACT Inc. mate." The city's plarming and economic development staff ~t~t~ [Ot~t~ (~'l~(, ~ have compiled a complete review of the city's econom- ic development based on the Economic Development strategY, which outlines actions and policy that could strengthen the economic development role in the c/ty with the ultimate objective of growing the tax base. The review "identifies the areas within economic development targeted by the City Council and briefly highlights some of the accomplishments that have occurred since 1999,' said City Manager Steve Atkins, in the Jan. 7 letter to the City Council. Page 1 of 2 Steven Nasby From; William De Souza Lobo Sent: Monday, January 13, 2003 1:13 PM To: Steven Nasby Subject: revolt January 13, 2003 Dear Council Members, I'm writing to inform you that my request for a TSB loan was denied on the following grounds. ]. Based on the financial information submitted, the committee questions my ability to service the debt. 2. They also felt that this is a community project and the City should support it greater than they did. 3. They also felt bids should be taken for the remodeling cost, and that since these are not the tools of my profession, they should not purchase the hand tools for me to do the job. Personally I find the reasoning for their decision strange at the least. I have listed my reasons below. 1. I believe that the financial information provided proved otherwise, my projections show a steady growth through the required three year period requested by the Department of Economic Development. 2. This is a private endeavor that favors both the local community and most of south- eastern Iowa, making it a project worthy of support from the State as well as the City of Iowa City. 3. Finally, I believe my experience in skatepark design, construction and maintenance (detailed in the application) speaks for itself. I would have sought quotes from different skatepark builders if I thought it would be less expensive and troublesome than doing the work myself. The tools would continue to be used for maintenance and alterations, should the need arise. I am currently inquiring on the process of disputing this decision. I am also requesting that City Council consider the possibility of providing further assistance in addition to that previously awarded in the form of Iow or no interest loan, in the event the state doesn't change it's mind on the decision taken. 1/13/2003 Page 2 of 2 Thank you, William De Souza 1/13/2003 MINUTES APPROVED IP21 cITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE THURSDAY, OCTOBER 17, 2002 - 1:00PM CIVIC CENTER LOBBY CONFERENCE ROOM Members Present: Ernie Lehman, Dee Vanderhoef, Ross Wilburn Members Absent: None Staff Present: Steve Atkins, Steve Nasby, Karin Franklin City Council Members Present: In/in Pfab Others Present: Stan Laverman, Ann Ashby, Dan Smith, Vanessa Miller, William DeSouza Call to Order Ernie Lehman called the meeting to order at 1:01 PM. Approval of Minutes of Au.qust 30, 2002 MOTION: Dee Vanderhoef moved that the minutes for the August 30, 2002 meeting be approved as submitted. Ross Wilburn seconded the motion. Motion passed 3-0. It was mentioned that on the back page of attached documents (not minutes) referencing "Reflections" that the new BDI TIF districts have since been added. Discussion and Recommendation---CDBG Request from Revolt Skateboard Shop Ross Wilburn recused himself from the proceedings because of the appearance of a conflict in interest concerning CDBG funds since he works for an organization that accepts CDBG funds. He left the conference room for the length of the discussion and recommendation on this agenda item. Nasby outlined the project for the committee. He said that Revolt Skateboard Park requested a $35,000 grant to expand the business. This money would be used for working capital and the total project would cost $60,000 and the money would be used for rebuilding obstacles, rent, utilities, etc. The business is located on Commercial Drive. William DeSouza, the owner was present and able to answer questions for the committee. Lehman asked how long Revolt had been at the present location, to which DeSouza answered that they have been on Commercial Drive since November 2001 or 11 months. Gross receipts this year were about $45,000 more than last year's. Last year was slow because of moving and because of the mild weather with no snow (skateboarders did not need to use an indoor facility). A second position will be hired which will be full-time equivalent and not seasonal. DeSouza is still looking for a healthcare provider; sick leave and vacation time will hopefully be provided. There are no benefits being provided at present, but they are expected within 6 months to a year. The full-time employee he is planning to hire is 18 years old and is still covered by parents insurance, so not an issue at present. There is no equity investment at this point and no possibility of $35,000 worth in the near future. However, some existing inventory value does not show under existing value. Item 2.6 shows other inventory of $5,000, but this refers to new only. The facility is only interior, so there are no exterior areas to expand into and no plans for more expansion. The indoor space will, however, be reorganized for better efficiency. There is a rent factor of $3,600 for the entire year at the old location (2000) listed. New rent is projected at almost $40,000/year. Lehman was concerned that expenses are about $80,000, but last year's gross income was only $45,000. He said that this meant that the whole thing was expensed, but depreciation was not shown and he needed to know how much is expense and how much is capital. If all were capital, it would improve the bottom line by $20,000. $45,000 should be $60,000 at the end of this year, if the business keeps doing as well as it is now. DeSouza gave the following 3-year plan: Economic Development Committee Minutes October 17, 2002 Page 2 Year 1 ) November 2002 start-October 2003 Year 2) November 2003-October 2004 Year 3) November 2004-October 2005 Nasby asked DeSouza how realistic the listed revenue projections were based on the business history. DeSouza said that he believed that the current expansion would make a big difference in profits. He will also be spending more money on publicity and advertising. There is a possibility of co-op advertising (KRUI) has a banner, however product endorsement is generally not done in this business. DeSouza said that he is projecting the same rent; there is a verbal agreement on the 2-year lease with the option to renew, but he will try to negotiate the rent down. Lehman commented that if the landlord shoulders some risk early on, this project would become more feasible. He said that he needs to know that this venture is viable in order to recommend it; the project would be more viable if the rent was lowered. DeSouza said that he thought there was a good possibility that he could come to an agreement with the landlord. Atkins stated that the commission will write a letter to the landlord in order to secure the landlord's cooperation, letting the landlord know that in order to consider this proposal, there needs to be some kind of rent break. Lehman said that he needed to know: 1. Line 22- What is it? 2. What concessions from landlord, if any? 3. Can a graduated rent scale be spread out over 3-5 years? He also said that Paul Heath, at the SBDC that helped DeSouza, needs to help him to break down some of the figures. DeSouza clarified that he has sent in the State of Iowa an application for funding too, but was told that the State is waiting on the City. The State may or may not go ahead without the City's approval. Nasby asked if a delay in approval would create a hardship. DeSouza answered that he would prefer the approval soon so that he can be working by the early 2 weeks of November 2002, with only the shop open (park closed for renovations). He pointed out though, that if it is cold and the skaters have no inside facility to skate at (with Revolt temporarily closed), then the skaters will not wear down their gear and no shop sales will be made. DeSouza explained that the average skater goes through an average of a board a month--- professionals go through a board every day or so. These averages can make for significant sales. He added that he hoped that banner advertising would help boost assets. The commission thanked DeSouza and asked him to provide the additional information for the next meeting. Wilburn re-entered the conference room. Discussion--Public Proiects in Sycamore\First Avenue TIF District Franklin passed out plans for the Sycamore/First Avenue Commercial Area, which read as follows: "Potential capital projects: Pedestrian improvements- 1. Crosswalks and pedestrian signals at Firs[ and Lower Muscatine Road 2. Add sidewalk from First/Lower Muscatine Road intersection to Mall parking lot 3. Curb ramp and sidewalk along the east side of McDonald's site 4. Extend sidewalk on south side of Lower Muscatine Road to the parking lot or the sidewalk in front of the building at the old Randall's site 5. Install a curb ramp and sidewalk panel for an accessible crossing between Kirkwood College and the Lower Muscatine/Deforest intersection (possible signalization/walk light) 6. Fill in gaps along the east side of Mall Drive 7. Lighting to create an identity for the area Economic Development Committee Minutes October 17, 2002 Page 3 8. Improvements to Lower Muscatine Road between Spruce Street and Deforest including a left-turn lane and storm sewer improvements She also noted that the City should work with Kirkwood College and the School District on developmentJexpansion plans in the area. Lehman commented that sidewalks by Sycamore Mall are needed. Franklin said that there are problems with the change in grade and that such an endeavor would cut out many parking spaces, which are needed at the mall. She added that they could look into additional improvements to the sidewalk across the street, also they can explore Lower Muscatine and Mall Drive--will talk to Oral B. Franklin said that Deforest is a prime spot for a spotlight right now. Atkins concluded saying that staff will continue to work on this subject. The area is becoming prosperous. Other Business Update on Business Visits: Nasby showed a short video from Systems Unlimited. The committee commented that it was a very nice video. Lehman said that it should be sent to the Congressional representatives. He also said that it would be a good CDBG project. A letter in support of Systems Unlimited project was suggested. There was some discussion of increasing the size of the TIF district towards Deforest and Spruce, but there still needs to be more time and planning. Wilburn said that there are concerns about what happens in the Towncrest area. Adiournment As there was no other business, the meeting was adjourned at 2:18PM shared on cit yr~L/pcd/min utes/bcd cJhcd c I 0-17-02-versior~ 2doc MINUTES APPROVED CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE WEDNESDAY, NOVEMBER 6, 2002 CIVIC CENTER LOBBY CONFERENCE ROOM Members Present: Ernie Lehman, Dee Vanderhoef and Ross Wilburn Members Absent: None Staff Present: Steve Nasby and Stan Laverman Others Present: Frank Gluck, Steve Kanner, William DeSousa-Lobo and Vanessa Miller Call to Order Mayor Lehman called the meeting to order. Members agreed that the next meeting would be held Monday, December 16, 2002 at 8:00 AM. Wilburn stated that he would not be participating in today's meeting due to a conflict of interest. Lehman acknowledged. Wilburn left the meeting. Discussion of CDBG Grant Request for Revolt Skateboard Shop Nasby provided information and clarification on points concerning DeSouza-Lobo's tax return and profit/loss statement per Lehman's request. Specifically, if the amount shown on line 22 on the 2001 tax return will actually become an asset (as it was inventory) if sales projections are realistic. It was determined that the expenditure will become an asset and DeSouza-Lobo provided hand outs containing the information he was asked for at the last meeting and a profit/loss statement for first three-quarters (plus October) of this year. He noted that gross sales were currently about $61,000, thus surpassing his projection of $60,000 for all of 2002. Lehman, Vanderhoef and DeSousa-Lobo reviewed and discussed owner salaries, future sales, cost of rent, and State loan approval. DeSousa-Lobo said salaries are contingent upon sales and he feels that given past success, the sales projections are realistic. Lehman questioned if DeSousa-Lobo had inquired if landlord would be willing to reduce rent. De Sousa-Lobo said that nothing has been finalized concerning a reduction in rent at this date, but he had a conversation with his landlord who seemed open to negotiation. Lehman suggested if this plan for Revolt Skateboard Shop is to be successful, the landlord needs to partner and provide a reduction in rent. In response to a question, DeSousa-Lobo noted that the State of Iowa is waiting for information from Iowa City before the Targeted Small Business Loan is approved. Nasby will contact the State and provide necessary information when it is available. Vandehoef moved to make a recommendation to the Council to provide a grant of $12,500 to Revolt Skateboard Shop contingent on funding by the State and submission of quarterly financial statements. She said that the committee could review the project again at the end of the year for possible future investment of CBDG money. Lehman agreed. Nasby said that the recommendation will be on the agenda for the November 19, 2002 City Council meeting. Meeting was adjourned. Ppdcdbg\mins\ecodevl 1-6.doc Submitted by Council Member Kanner Weighing in on IP23 · Finance officers who have completed the valuation process offer their insights into GASB 34 compliance. By Michael Fickes ~pl,t ared steep higb.-revenut~ cities and are ]eadin,~ hlca] gtwcri1- imm cht)osillg a valtlaliolq mctlaod people prcdicled. GASB 34 changes naditional Xov- 44 Jtme 2002 AMERICAN CIT~ ~ COUN[~ ings and fiscal health. The statement establishes a and Phase II1 governments are not required to report financial reporting model based on full accrual account- infrastructure placed in service prior to their initial lng, requiring state and local governments to establish GASB 34 reporting year.) a dollar value for current and long-term assets, and track depreciation. Is SOONER SETTER THAN LATER,) The fear surrounding compliance stems chiefly Despite the extra time allowed for infrastructure from the requirements for valuation of infrastructure reporting, some Phase 1 governments are opting for assets. (GASB 34 defines infrastructure as "long- full reporting in the first year. "We think the report lived capital assets that normally are stationary in won't be meaningful unless it includes all infrastruc- nature and normally can be preserved for a signif- ture assets," says LaVerne Lovett, finance director for icantly greater number of years than most capital Newport News, Va., which is issuing its first report under GASB 34 this month. "We elected to look at all of our infrastructure from the start." Average Life Cycles For Depreciated Infrastructure Assets "GASB 34 calls for a report comparing assets to lis- Milwaukee-based American Appraisal Associates has bilities," explains Paul Oruenwald, vice president for established the following benchmark life cycles for Milwaukee-based American Appraisal Associates. "If depreciating · variety of infrastructure assets. Company you don't book infrastructure, you have a good chance officials caution that the benchmarks may vary between of having more liabilities than assets, which doesn't jurisdictions based on differences in climate and use. In look good on a financial statement." addition, the estimates of average asset lives assume Beverly Hills, Calif., got an early start on GASB 34 that normal maintenance is performed on the assets, compliance and issued its first report last year. Its baI- ROADWAYS ance sheet listed total assets of $600.3 million against $271.5 million in liabilities. Net infrastructure values Dirt: 10 years -- the cost less accumulated depreciation totaled $68.3 million. Gravel: 15 years As of mid-April, assets for Newport News totaled Asphaltic concrete: 20 yea rs approximately $300 million, while liabilities approached $400 million. Assets included values for 95 percent of Concrete: 30 years the city's infrastructure, and Lovett notes that, when Brick or Stc ne: 50 years the remaining infrastructure figures are incorporated, the gap between assets and liabilities will close. WHICH METHOD TO CHOOSE? assets. Examples of infrastructure assets include When establishing value for infrastructure assets, roads, bridges, tunnels, drainage systems, water and governments must choose between the depreciation sewer systems, dams and lighting systems.") Because method and the modified method, as specified by public finance officers were not required to account (3ASB 34. Governments using the depreciation for infrastructure previously, they typically do not method must compute the historical cost of a given have immediate access ro comprehensive inventories asset and apply a straight-line, or accumulated depre- or the records necessary to compute depreciation, ciati0n, formula to arrive at the asset's current value. Recognizing that obstacle, GASB 34 extends the (See the accompanying tables for average life spans of infrastructure reporting period for Phase 1 and Phase infrastructure elements.) 1I governments. (See the table on page 48 for a sched- Under the modified method, governments must ule of phases.) Valuations for infrastructure placed in place a current value on a given infrastructure asset service during the first GASB 34 reporting year must and commit to maintaining that asset at a specified be included in that year's report, while valuations for level. "GASB 34 has left [the maintenance level] infrastructure placed in service, prior to that year can up to governments, saying only that levels must be be reported over the next four years. (Phase I and established," says Scott Smith, directorofinternalaudits Phase 11 governments are not required to report valua- for Beverly Hills. "You might create a scale of one tions for infrastructure placed in service prior to 1980, to 10 or one to 100, with perfect conditions being at 46 June 2002 AMERICAN C1TY (~ COUNTY one end of the scale and complete diirepair at the such as pavement, including curbs and gutters. Or other." they may want to report each item individually. "The Governments choosing the modified method must most common method for reporting roadway infras- employ an asset management sysIem to track the con- tructure is by subsystem," Gruenwald says. "That pro- dition of a given asset over time. They must produce vides a level of detail sufficient for describing the annual estimates of the funds necessary for maintain- components." lng that asset, and they must document their mainte- Beverly Hills and Newport News each hired a con- nance work, showing that the asset is being preserved sultant to assist with planning and conducting infra- as promised, structure valuations. "Our consultant sent employees to Governments satisfying those and other require- our site to perform physical inventories, or counts, and ments of the modified method account for infrastruc- valuations of assets in all categories," Lovett says. '[At ture spending as expenses, just as they have done first, we expected the consultant to physically examine traditionally, without applying depreciation. However, all the infrastructure assets as well. But it was impossi- if they fail to meet the requirements, they must con- hie to do this, given the number of streers, streetlights, vert to the depreciation method, counting mainre- sidewalks and so on." nance costs as expenses and improvements as capital expenditures. SIDEWALKS "I don't like the modified approach," Lovett says. "It requires a lot of documentation outside the realm of a Concrete: 10 Years financial accountant. For example, I would have to rely on condition assessments conducted by others. If Asphalt: 25 Years those assessments fail to meet the standards of the Brick or Stone: 50 years modified system, I would have to revert to depreciation, which is a lot of work. Most cities I have talked to are using the depreciation method rather than the modi- I fled approach." PARKING LOTS How INTENSIVE DOES IT GET? Gravel: 10 Years In addition to choosing a valuation method, govern- ments must inventory all infrastructure assets -- a task Aspha It: 15 Yea rs that is complicated by the fact that some items fall Concrete: 35 Years into more than one category. For example, city-owned ~arking lots, sidewalks and pedestrian paths might be Brick or Stone: 45 years :onsidered land improvement assets or infrastructure a~ssets. How is a distinction made? [ , According to Gruenwald, sidewalks draw the divid- BRIDGES(spons of more than 20 feet} lng line in those cases: If the asset is inside the side- walk, it qualifies as a land improvement; if it is outside Precast concrete: 40 Years the sidewalk, it qualifies as infrastructure. For example, ifa cky-owned building faces a sidewalk and roadway, Prestressed concrete: 45 Years the sidewalk and roadway are considered infrastructure StOOl without truss: 45 years assets. However, a driveway crossing the sidewalk onto the city.owned property is considered a land improve- Steel with truss: 50 Years ment asset. Timber / wood: 30 Years Even those governments that master the task of defining infrastructure risk getting bogged down in Pedestrian wood: 25 Years detail. For example, when reporting roadways, they Pedestrian concrete: 30 Years might choose to describe them as a single item, includ- ing pavement, curbs, gutters, lighting, guardrails and Pedestrian steel: 30 Years signage. Or they might choose to report subsystems AMERICAN CITY ~ COUNTY www.americancityandcounty.com June 2002 47 [ then worked v, ith thc consultant to reconcile CULVERTS(spans of less than 20 feet) report with city records. "Reconcihatioi~ is hmdamcnmlly m~portan~ h> the Plastic: 25 Years whole prt~cess," Smith says. "We had to compare the Treated timber or log: 30 Years data devdoped [by the consultant] with out existing records. In some cases, assets ill oIIr loci)Ids didn't exist Steel: 30 years anymore. In other cases, the values [m our records wort Cast iron: 30 Years different than the values assigned by thc consuhantl, and they nccdt d to be reconciled." Beverly Hals' rccom Metal corruflatod: 30 Years ciliation took three months, Smid~ holes. Prestressed concrete: 40 Years 'p~,~,,~ ..,~ ~u, w0;~ ,~,.~:~ Concrete: 40 to 45 Years Ahhough some governments may be fortunate depending on size ~'nough to have most el the m. ccssary records at hand, lnany will not bc that lucky. "Mos[ governments haw' sonle rtcords detailing how t}ley spt'Itl thtJr money," Whdc inventory and valuation look two months in Smith says. "But historicalty, cities ha~c not had Newport News, tht process took three weeks m Bcvcrty capitalize infrastrutture assets. Accordingly, most Hills. Them, the consultant phy~icdlly examined asset s ernments will [no, have complete records and will have in some cases, but ~d~cn possible, it obtained inventory tel estimate historical costs of their infrastructure" ;llld va[ttatiOlh itnh)rmatiOll from records provided by To accomplish that, thc govclnlllCi/t has to ca]cfi- Ihe city's l)ublic Works and [ngineering departi/lellts, late thc current replacement cost of Ihe illlrastructurt~ "In cases where ue had contidcncc in our xccords, we asset, including the costs of matcrm[s, eqmpntent and tlscd the rtcords instead el a physical inventory," Smith labor used fbt conslructton, h then must apply expl3Jlls, cai COllStll/lcr price index values, deflating thc ttlrrcnt Tl~c consuhant prt)vided thc city with a dra[t report value and estunating thc cosl of the asset at tim tm~c knows thc in-service date. In d~at case, conditkm For Beverly Hills' valu ~tions, Smith applied straight- linc depreciation schedules to thc reconciled dam. city ~pproxmm~ely $140,000, includm~ $40,000 lbr th~ suiting ices, partly because it chose to handle re.cheil i- In thc tnd, GASB 54 wa~ "pamhd but worthwhik',' Stnit[~ i]t)tcs. "%Ve ended up l/et}dillS lO lint togclhcr While we have ~ g~od system el record keeping here, it required us to do a lot of digging, to break out details. "But thc process of gathering all d~is infi)rmation government's ongoing needs might be. This :dh)ws mt>re realistic planning and budgeti~ag." Michael Fickcs is a Bcdtimore-b~scd flcchmce 48 June 2002 AMERICAN Cfi 5 & Submitted by Council Member Kanner Getting Serious About Housing Us All ~}~ [~gl[ Pe~e up such broad support for its California's Little Hoover There are, fortuitously, expanded support, look for new bill -- originally sponsored by Commission has hit hard on strong and growing voices for allies and work closely with WashingtonPo~W~itersGr~p Vermont's Independent Rep. the responsibility theme, more affordable housing, city governments. Bernard Sanders -- that the insisting localities do a lot Eleven years ago several major These are voices others America's alarming and House Financial Services Com- more to make affordable hous- foundations and banks formed won't dismiss lightly: co-chairs worsening shortage of low- mittee has fallen just a vote or iug available, the National Community of Living Cities, for example, income housing -- millions of two short of approving it. "With local control comes Development Initiative (NCDI) are Gordon Conway, president families are paying half or Support is so broad, howev- local responsibility," said the to support the housing work of of the Rockefeller Foundation, more of their income for shelter er -- some 195 House members commission, urging California America's hundreds of commu- and Mark Willis, executive vice -- may be getting serious are on record in favor -- that state government to offer "car- nity development corporations president of J.P. Morgan attention at last. the House committee has rots" to localities that rezone, (CDCs). Chase. On the federal scene, there's approved a matching grant build infrastructure and pro- The record so far: $250 mil- An example of the group's a fresh idea: Get Congress to program to provide one federal vide strong incentives for lion, cb-nneled largely through expanded charter is its active start a national housing trust dollar for every dollar that added low-income housing -- such intermediaries as the encouragement of a LISC pro- fund, designated to support states and localities allocate to together with strict sanctions Local Initiatives Support Corp. ject, using the good offices of low-income housing construc- their own housing trust funds, for those that don't. (LISC) and the Enterprise three Chicago CDCs, to inte- tion and rehab programs run Those funds are growing in The Bay Area Greenbelt Foundation. Among the grate former public housing by states, localities or nonprof- number: 275 are now function- Alliance and Non-Profit Hous- results: close to 300 strength- residents into mixed-income its across the country, ing, quadruple the number ing Association have listed the ened CDCs in 23 cities and housing developments. A trust fund could generate from 1990. They're currently hard measures cities must reconstruction of 20,000 homes No one questions that the significant new dollars -- responsible for $750 million in take: (1) allow building of or rental apartments, immense changes in financing, by one projection $26 billion yearly funding, according to a apartments and condos where But now, says Hodding laws, regulations and zoning between now and 2008 -- that survey by the Center for Com- they're now prohibited; (2) ded- Carter, president of the John S. must come into play to make Congress has so long denied to munity Change released July icate local funds (like trust and James L. Knight Founda- housing available across Amer- low-income housing. 23. funds) to housing; and (3) tion and a leading supporter, ica's income spectrums. The The goal of the Low Income It's cert~n Congress would- adopt inclusionary zoning -- NCDI is being transformed critical point: Washington has Housing Coalition and others n't be moving toward trust requiring that 15 percent of the into a "Living Cities" organiza- to play a role, but this is a 21st- pressing for the national trust funds if the grass-roots pres- units in new housing projects tion with a dramatically century challenge our whole fund is to tap a new source -- sure wasn't building to start be affordable to low-income expanded charter. It ~ con- society has to engage. · the big flow of surplus dollars addressing, finally, the court~ renters, tinue big-time support -- being generated by the Federal try's dire low-income housing Such ideas will sound revo- indeed it is doubling its pledge Neal Peirce's e-mail address Housing Administration's sin- shortage, lutionary in exclusive towns to $500 million for the next 10 is nrpC~citistates, com. gle-family homeowner insur- A trust fund channeIed and neighborhoods. But we years. ance program, through states and localities need to think clearly: if we But "Living Citi6s' will be © 2002, The Washington The Bush administration and nonprofits has another want American communities far more a~tivist than the his- Post Writers Group would like to divert that money attraction: It highlights the that are truly open to everyone, toric norm of foundations and to the general federal budget needtobuildnotjuststateand from waiters to teachers to socially active corporations. It The opinions expressed in (and to finance its tax cuts), local interest in affordable executives, then state and local will gauge the broad picture of this column are, not nec~ But the trust fund coalition, housing, but responsibility to governments will have to start housing and conditions for those of Nation s Cities~ j which includes mayors, com- expand shelter for all classes opening the doors and knock- underserved communities in or the National Lev~ ~ ,.~ munity activists, labor and and groups of workers, ing down the barriers, its target cities, advocate for Cities. ~.~ clergy groups, was able to line PATV BOARD OF DIRECTORS MEETING Thursday, November 21, 2002 6:00 PM (Before the Annual Meeting) PATV - 206 Lafayette Street 1. Call Meeting to Order. Meeting called by Tom N. at 6:10 PM Present are: Michael Bell, Tim Clancy, Jack Fuller, Sing Luong, Steven Newell, Tom Nothnagle, Mike Petersen, Phil Phillips 2. Approval of October Minutes: Minutes of last meeting approved unanimously. 3. New Business Item of interview of a recommended new appointee before Old Business: The appointee (Brad) explained his background, history with PATV and interest in helping. He was a Public Relations program administrator before for PATV some years ago. Board members suggested he be brought back into involvement if he is elected to the board at the Annual Meeting. He indicated he will plan to use his professional Radio access to help PR program at PATV among other things. He was nominated for recommendation by the Board by Mike P. and 2nd was by Jack F. 6:16 PM Old Business: (a) Directors Evaluation: Phil P. Presented the executed committee report showing the calculated average numbers in each item. The evaluations by executive, professional staff and producer groups all gave good support to the continued employment of this director. Treasurer indicates a general raise of 2000 as a good round figure to work with for her next annual salary. Moved and seconded by committee and passed unanimously after some discussion of the budget. 6:19 (b) By-Laws Committee: Sect 802 - term of office - says that the officer shall serve one year of office. Clancy suggested the Amendment to the By-Laws. There was some discussion and it was decided to follow Mike P.'s suggestion to make these changes a vote to revise wording and change or delete previous versions of sections to be changed. Phil P. presented to the Board that he had written up notations on the way it reads now and thereafter, the Amendment as rewritten. The Changes to the Constitution and By Laws Items listed as follows: Sect 604 - Initial and Ongoing Terms - Part C Present terms: No more the 2 consecutive terms. Revision described as - "The Term Limit sat forth in C shall only apply to consecutive terms and shall be eligible after a 3 month hiatus, to be re-appointed or m =lected. "Filling of Vacancy" was discussed. Next Revision Item: 1204 discussed - Fiscal year change is a change in the document that needs an Annual Meeting vote to con'ect and clarify lhe wording. Next Revision Item: 1102 loans -Added to what it already says: 'All investing shall be approved by 2/3rds of the Board.' Needs approved by the membership. Next Revision Item: 601 Powers and Duties of the Board - Striking the 3 ex-Officio Board of Directors members that had been part of the Board of Directors in the initial beginning of this organization and are no longer in practica or usa as officer billets in the contemporary organization. Next Revision Item: 608 Simplified this santence to say only: 'Ex-Officio members of the Board may be appointed by the Board of Directors.' Next Revision Item: 1404 - Says basically that masculine, feminine and plural in all Sections are used in terms that apply in context to all regulations and By-Laws. Decision Action: Tim C. calls the question and Sing L. second, approved unanimous .... Phil P. along with Steve N. and Mike P. will submit these amendments for the general meeting for PATV annual meeting. 4. New Business: Treasurers report. Mike P. and Rene P. presented details with Managers Report on next annual budget, which was in the packets sent to all Board of Directors. Managers Report: Budget submitted for review for a month. Michael Bell will continue to do duties per reappointment by que~j from Tom N. and John C. reappointed in abstentia to continue into the next transition for this Board of Directors. Decision Action: Tim C. moved and Sing. L 2nd to approve the slate as submitted for reappointments and new appointments. Voted was unanimous. 5. Adjournment: Meeting adjoumed at 7:00 PM Minutes by SN Footnote: Phil P. mentioned at the Annual Meeting that there was one more item worked by the By-Laws Committee concerning the language of the organization that vests all business specifically to Cable TV, should the need to branch out from that media evolve in the future. This item per Chairman Tom N. will be addressed in the next year and is tabled for the process of this Annual Meeting. IP26 CITIZENS' UIVilVIARY CITY OF I0 WA CITY 2004-2006 PROPOSED FINANCIAL PLAN CITY OF IOWA CITY CITIZEN'S SUMMARY OF PROPOSED FINANCIAL PLAN FISCAL YEARS 2004, 2006, AND 2006 Table of Contents Page City Manager's Letter ....................................................................................................................... 1 Financial Plan Overview ................................................................................................................... 2 Organizational Chart ......................................................................................................................... 3 Budget Highlights ............................................................................................................................. 4 Financial Plan Analysis ..................................................................................................................... 6 Additional Position Requests .......................................................................................................... 19 Proposed Expenditures by Division ................................................................................................ 21 Capital Improvement Program: Highlights .................................................................................................................................. 41 Unfunded Projects FY2008 and Beyond .................................................................................. 51 December, 2002 ~ Clt]] Of City Council City of Iowa City Mayor and City Council: The financing of our planned program of services for FY04 is again significantly influenced by the condition of the State economy and resulting State tax policy regulations on local government. Our community's property tax base has experienced, for the fourth year in a row, over $100 million in new construction/building permit activity and yet the property tax revenue growth from fiscal 03 to fiscal 04 is less than 2%. With the property tax being the single most important revenue source, our ability to respond to new policy and any expanded program initiatives is virtually eliminated. In the FY03 budget, the residential rollback factor (51.6%) had declined 8.9% from the previous year (FY02). In the proposed FY04 budget, the rollback is again down, although only slightly (less than 1%) to 51.3%. The circumstances continue to point out the problem of our reliance on our property tax base and that regardless of our growth in values, new construction, etc., the rollback continues to decline. The rollback was 68% ten years ago. Following our $29+ million borrowing of General Obligation debt in FY03, we have proposed in the FY04 budget a more limited debt plan and accordingly fewer capital projects. The Capital Improvement Plan is focused on fewer projects but is intended to support a policy of expansion of our tax base. We have reduced the overall general indebtedness proposal to an average of approximately $6 million per year. The proposed new debt plan is also partially offset by retiring existing General Obligation debt. This is an attempt to stabilize our overall indebtedness plan and yet invest in capital projects supportive of the community's overall economic development. The FY04 budget plan also maintains satisfactory General Fund reserves, an important measure of overall financial health and important to our credit rating. If we are able to maintain these reserve positions, not significantly expand our operating budgets, and limit our borrowing, we can continue to enjoy the tax savings of our very positive credit position. We must continue to exercise caution as we ride out the financial woes brought on by the State's economic condition and any new policies/regulations the State Legislature may enact. City Manager -1- FINANCIAL PLAN OVERVIEW This Three-Year Financial Plan is for fiscal years (FY) 2004 through FY2006, which begin on July 1 and end on June 30. This includes our one year annual budget, required by Iowa Code for city government, and provides two years of projections as a planning tool. The purpose of the 'overview' is to discuss the basis on which the financial plan has been built. The role of a government's operating budget differs from that of a private business. Budgets are an important internal planning tool for business, but they also play an external role for governmental entities. A multi-year financial plan informs parties inside and outside government of future objectives and provision of services to its constituents. The three-year plan also permits a more comprehensive review of the City's financial condition, allowing analysis of current and future needs and requirements. During preparation of the plan, careful review is made of property tax levy rates, utility and user fee requirements, ending cash balance by fund, debt service obligations, bond financing needs, capital outlay for equipment purchases and major capital improvement projects. This document contains operating budgets for the General, Proprietary and Internal Service Funds; Reserve funds, Debt Service, Agency and Special Revenue funds. Budgets are summarized by major revenue and expenditure categories within each division. A separate multi-year Capital Improvements Program (CIP) shows budgeted revenue and expenditures for FY2003 through FY2007. The modified cash basis of accounting has been used for preparation of this document. Revenues are recorded when received, not necessarily when they are earned, and expenditures are recorded when paid instead of when they are incurred. Actual receipts and expenditures are monitored carefully on a line-item basis by the Finance Administration Division. Department directors are ultimately responsible for ensuring that the divisions under their control stay within budget. -2- Citizens of Iowa City Key Appointed Elected By Mayor & Officials Council City Council & Mayor I Employed bY l By City Library I Board or I Manager! Airport Boards & City City City Board of miss Commission Commissions Attorney Clerk Manager Trustees ~om Assistant Finance Fire Pa lng Parks& ~ City Director Chief t Inspection J r~ RecreationI Community Police Public Works S~dor Center I Services I L~Tr Director .~ De.lopment Chi. Director ~ CoonJlnstor Manager ar)sit Director ~_ ~ ~ Director Administration Admin/ - Admtn. r _ Administration -Administration Admini~,J;on Broadband -Training ~- Parking - Administration - Telocomm. ACcounting Building L_ Transit Operations - CBD Maintenance Coremunity Animal Care -Fire Inspection Development - & Adoption - Human Rights Central Prevention - Cemetery En~ng -Services Housing Economic Community Personnel Document -Suppression Administration -Services Housing _Govemmertt JCCOG Pro.ams Crindnsl Lam]fill Information Inspection Buildings Neighbmhood SolM Waste -Technology Services - Pad~ Se~loes _ St~m~at~ Risk _ Recreatlce Ud~an Planning ~ ~.-.u; -Management Records & Management _Treasury Inve~tiga~on Budget Highlights FY04 1. Senior Center fees and charges, in order to maintain as much as possible of its programming, the Senior Center has planned to initiate a system of fees and charges. General Fund revenues will show annual fees and charges income from the Senior Center of $57,000. The fee and charge system is made necessary as a result of the County's reduction in Senior Center funding. The County formerly provided 20% of the operating budget or approximately $140,000 per year. The proposed County funding for FY04 is $75,000. 2. SEATS. This budget represents a new five-year agreement with the County to provide paratransit service to the City. The increase in cost to the City is notable. Earlier estimates of a FY04 budget were $575,000. These have increased to $687,000 for the first year of the agreement. The agreement is amended annually at 4%. The agreement allows for the use of paratransit vehicles on our fixed routes which will be part of experimental transit services to be undertaken in the near future. 3. Housing Inspector - CDBG Funded. In order to address rental housing inspection needs, due to the overall growth in the number of housing units, a new housing inspector position ($50,000) is proposed. Additionally, many of the housing enforcement activities recommended by the Neighborhood Relations Task Force and considered by the City Council will also require additional staff attention. The proposed housing inspector will address those needs. In that the General Fund is not in a position to finance new staff positions, the proposed use of CDBG monies for the housing inspector position has been incorporated into the budget. 4. CDBG and HOME reduction In funding, The U.S. Department of Housing and Urban Development (HUD) released CDBG and HOME estimates. Iowa City's CDBG annual entitlement grant is projected to decline by 13.1% or $124,000. CDBG had previously been $950,000 per year and will be reduced to $826,000. Iowa City's CDBG funding reduction was likely due to a change in the poverty rate, which comprises a significant part of the CDBG formulas. In 1990 our poverty rate for all families was 9.3% and has declined 6.7%, compared to the national average of 9%. Decline in CDBG funding will have an impact on City programs such as Housing Rehab, Aid to Agencies, and other projects and programs we support with our community partners. HUD released estimates on our HOME financing and it is proposed to decline as well from approximately $714,000 to as Iow as $654,000. These numbers have not been confirmed at the time of the budget preparation, although it is noted that virtually all cities in Iowa have experienced a funding reduction. We have budgeted $685,000. 5. Targeted area housing rehabilitation program (TARP). Our housing rehabilitation program is in a position to expand our non-federally funded activities. Currently TARP is funded at $200,000 per year through General Obligation debt. -4- Housing Rehab is a program which provides many benefits, including preservation and stabilization of older neighborhoods, increase in residential tax base, and helps enhance historic preservation efforts. Homeowners repay TARP monies to the City over a 20-year period at 5% interest. City funds are secured by a mortgage on the real property being assisted. The capital improvement plan provides for an expansion of TARP funding from $50,000 per year to $200,000 per year. 6. Waste tire collection at Iowa City landfill. Over the past six years, the Iowa Department of Natural Resources (IDNR) has awarded the Johnson County Board of Supervisors funds for the Iowa City Landfill to conduct free waste tire collection programs. During that time the Iowa City Landfill collected 50,618 tires and spent $53,517 in landfill funds in addition to the $94,298 awarded by the IDNR. The IDNR's funding program ended last year (FY02). The special waste tire collection programs have historically been successful. We are proposing a waste tire collection at a small fee rather than the free program. We are recommending that we charge a set rate for tires not based on weight as it is now, but based on a set price per tire. Based on weight, a car tire costs about $1.50 to dispose of at the landfill. We ara proposing to charge a set rate of $.75/ car tire and higher rates for larger tire sizes. This way everyone knows what the charge will be when they bring tires to the landfill. 7. New Positions. The departments proposed 26 new positions at an annual cost of $1,275,000. Included in the General Fund are the Maintenance Worker and Librarian positions associated with the Library building expansion. An additional Housing Inspector is proposed to be financed by CDBG funds. A Treatment Plant Operator has been added to Wastewater operations in order to respond to the needs of the expanded South Wastewater Treatment Plant. A Utility Technician has been added to the new Water Treatment Plant. 8. Increase in Employee Health Insurance Cost. Following last year's dramatic increase of 40.6% in the cost of health insurance for City employees, we have again, after review of the market, projected a substantial increase of 15+ percent for our insurance program. 9. Airport - Operating Subsidies. In order to reduce the General Fund subsidy cost to the Iowa City Airport, we have rearranged the financing of the airport hang.ars; that is, the repayment of internal loans which were to be covered by airport hangar rentals. This new financing arrangement will stretch out the debt service payments for a longer period of time and thereby reduce the General Fund subsidy to airport operations. We would encourage a discussion of a possible target date for the airport to become a self- supporting operation. This will allow us to more effectively project the long-term implications of airport subsidies on our General .Fund. 10. Public Power Study. The 04 budget has recommended $50,000 appropriation for a public power study. In that Iowa City may be joining with several other cities in a Similar study initiative, the cost may be substantially less. -5- FINANCIAL PLAN ANALYSIS GOVERNMENTAL OPERATIONS Governmental Operations consist of the General Fund, Enterprise funds, the Debt Service Fund, the Trust and Agency Funds, Internal Service Funds and Special Revenue Funds. A. PROPERTY TAX Property tax is the single largest revenue source for the City General Fund, accounting for over 65% of FY2004 General Fund revenues. Taxable property in Iowa is categorized into distinct classes such as residential, commercial, industrial, utilities or agricultural with each category having different procedures for assessing value for taxing purposes. To reduce the opportunity for dramatic tax shifts between classes from year to year, a statutory limit of 4% a year has been imposed, commonly called the growth limitation. For example, if statewide growth in any one class of property in any year exceeds 4%, the taxable value is reduced by a percentage so that growth of taxable valuation is at the 4% ceiling. This percentage is called the "rollback". Furthermore, residential property is subject to an additional restriction in which the state-wide growth in residential property cannot exceed the growth in agricultural property. In other words, the taxable growth of residential property is either 4% or equal to the growth in agricultural property, whichever is lower. The following graph demonstrates the effect of the rollback on taxable valuation. In FY95 the residential rollback exempted $357 million or 20% of iowa City's assessed valuation. In FY2004 the residential rollback will exempt $979 million or 33% of the assessed valuation. Iowa City Taxable vs. A~sessed Valuation 3.50 .oo 2.~0 ~d Valuation 2.00 '1.50 --~-- Taxable I:00 Assessed Valuation 0.50 0.00 Fiscal Year (FY) -6- The City's property tax requests for FY2004 through FY2006, including the FY2003 certified tax requests, are proposed to be levied as follows: FY2003 FY2004 LEVIES Tax Rate Tax Rate Dollars per $1,000 Dollars ;)er $1,000 General Fund Tax Levies: General $15,391,444 i 8.100 $15,663,441 8.100 Transit 1,805,169 0.950 1,837,070 0.950 Tort Liability 410,286 I 0.216 470,754 0.243 Library 513,048 0.270 522,115 0.270 Subtotal: 18,119,947 9.536 18,493,380 9.663 Special Revenue Levies: Emergency 513,048 0.270 522,115 0.270 Employee Benefits 5,409,446 2.847 6,168,031 3.190 Subtotal: 5,922,494 3.117 6,690,146 3.460 Debt Service 7,927,259 4.161 8,945,851 4.595 I otal City Levy Property Taxes: 31,969,700 16.813 34,129,377 17.618 % Change from 14.53% t3.22% 6.76% 4.78% prior year: Agland Levy 6,918 3.004 6,691 3.004 Total Property Taxes 31,976,618 .... 34,136,068 FY2005 FY2006 LEVIES Tax Rate Tax Rate Dollars per $1,000 Dollars 3er $1,000 General Fund Tax Levies: General $16,126,046 8.100 $16,392,899 8.100 Transit 1,891,326 0.950 1,922,624 0.950 Tort Liability 534,210 0.268 598,159 0.296 Library 537,535 0.270 546,430 0.270 Subtotal: 19,089,117 9.588 19,460,112 9.616 Special Revenue Levies: Emergency 537,535 0.270 546,430 0.270 Empl0yee Benefits 6,731,131 3.381 7,338,028 3.626 Subtotal: 7,268,666 3.651 7,884,458 3.896 Debt Service 8,643,031 4.308 9,890,820 4.845 Total City Levy Property Taxes: 35,000,814 17.548 37,235,390 18.357 % Change from 2.55% -0.40% 6.38% 4.61% prior year: Agland Levy 6,653 I 3.004 6,653 3.004 Total Property Taxes 35,007,467 ---- 37,242,043 .... The FY2004 property tax levy rate is $17.618 per $1,000 of taxable assessed valuation, compared to $16.813 in FY2003. The increase in the levy rate is primarily due to increased health insurance costs and an estimated increase in police and fire pension contribution rates from 17% to 20.5%. Estimated Property Tax Levy on $100,000 Residential Valuation (Iowa City portion) City Levy: $16.813 City Levy: $17.618 StateRollback: 51.6676% ' State Rollback: 51.3874% The General 8.10 property tax levy is used in the General Fund to pay for the support of many services, such as police, fire, library, park and recreation services. The levy cannot exceed $8.10 per $1000 of taxable assessed valuation per State law. The Library tax levy of $.27 was voted in by a majority of the residents in 1991. The initial levy was used to expand Library services and continues to maintain that level of service. The transit levy of $95 is a "general" levy for transit purposes. State code requires that it be receipted into the general fund. Therefore, through FY2002, the transit levy was receipted into the general fund and then transferred to the Transit Enterprise Fund. Beginning in FY2003 Transit Operations moved into the general fund. The tort liability levy has no maximum levy and is based on estimated insurance premiums and claim losses within the self insurance retention. The retention rate increase in FY2003 from $50,000 per occurrence to $200,000 per occurrence. The Emergency Levy of $.27 has been utilized in the Financial Plan since FY2001. The General levy must be at $8.10 before this levy can be used, but is otherwise an unrestricted levy. The Employee Benefits property tax levy is used for General Fund employer costs of social security (FICA - 7.65%), Iowa Public Employees Retirement System costs (IPERS - 5.75%), Municipal Fire and Police Retirement System of Iowa (20.5%, up from 17%), health insurance, life insurance, disability insurance, worker's compensation insurance premiums and unemployment compensation. The Employee Benefits Fund reflects the use of local Employee Benefits Retirement Fund Reserve monies to fund part of the employer share of the Police/Fire pension cont'ribution.. The Debt Service levy provides funds for the payment of the principal and interest on general obligation bonds of the City that are not abated by the enterprise or reserve funds. It can also be utilized to fund the payment of any judgments against the City. The Debt Service levy increases from $7,927,259 in FY2003 to $8,945,851 in FY2004 and is projected to increase to $8,643,031 in FY2005 and $9,890,820 in FY2006. Future debt issues include $5.8 million in FY2003, $7.2 million in general purpose bonds and $7.17 million in tax increment financing for 64-1a in FY2004. FY2005 and 2006 issues are estimated at $8.1 and $3.8 million, respectively. B. GENERAL FUND REVENUES FY2004 revenues total $40.4 million and represent less than one percent increase over the FY2003 budget of $40.3 million. Revenue is projected to increase approximately three percent in FY2005 ($41.6 million) and one percent in FY2006 ($42.1 million). Property tax receipts (general levies, employee benefits transfer and emergency levy transfer) represent 64% of General Fund revenue and are proposed to increase by 5.1% in FY2004 to $25,706,408. Projections for FY2005 indicate a 4.6% increase in revenue and 2.64% FY2006. Other Financing Use Of Money & Sources Property 10% FY2004 2% ~ General Fund Misc. X Total Revenue Charges For 3% ~, Services 8% Other City Taxes 2% Property Taxes Intergovt. 64% 9% Licenses & Permits 2% FY02 FY03 FY04 FY05 FY06 Actual Amended Proposed Estimated Estimated Property Taxes 23,551,300 24,465,627 25,706,408 26,880,373 27,589,624 Licenses & Permits 854,088 821,475 966,455 995,395 1,005,075 Inter9overnmental Revenues 2,870,770 3,413,491 3,463,720 3,480,741 3,538,391 Other City Taxes 950,080 944,232 961,500 961,500 961,500 Charges For Services 2,203,594 2,949,440 3,171,075 3,216,622 3,250,605 Miscellaneous 1,319,056 1,222,981 1,305,408 1,321,412 1,229,114 Use Of Money & Property 988,562 848,970 763,518 738,618 413,718 Other Financing Sources 3,813,355 5,623,671 4,098,326 4,038,394 4,112,244 Total Gert Fund Revenue: $ 36,550,805 $ 40,289,887 $40,436,410 $41,633,055 $ 42,100,271 C. GENERAL FUND - EXPENDITURES The proposed General Fund expenditure budget in FY2004 is $40,965,131 compared to the current FY2003 budget of $39,360,137 and represents a four pement (4%) increase in expenditures levels. A comparison of dollars by major expense classification is provided below: General Fund Expenditures by Category 45,000 4o,ooo 35,000 30,000 [Contingency 25,000 Il Transfers 20,000 ,Capital Outlay [ Services And Charges t5,000 10,000 []Commodities 5,000 ,Personal Services FY02 FY03 FY04 FY05 FY06 Fiscal Year (FY) Personal services accounts for just over 70% of General Fund expenditure and includes salaries and benefits (health, life, disability insurance and employer share of FICA, IPERS, and Police/Fire retirement contributions. Personnel costs are primarily controlled by collective bargaining agreements. All contracts are in the negotiation process at this time, with current contract expiring on June 30, 2003. The FY2004 budget includes scheduled step increases, and an estimated inflationary adjustment. Commodities mainly consist of office and cleaning supplies, fuels, and maintenance and repair materials for buildings, streets, and .equipment. Services and Charges include funding of Human Services (Aid to Agencies) payments, printing, postage, various service contracts, repairs and maintenance to vehicles, equipment and buildings, chargeback for internal service funds and utility costs. The City Council appropriates money annually from the General Fund in support of Human Services agencies. The FY2004 appropriation is recomended to be equal to the current FY2003 budget of $465,510. This is funded is part by the Community Development Block Grant (CDBG) in the amount of $105,000 and an abatement of $35,000 from the Water and Wastewater Funds as estimated for Agency utility usage for the fiscal year, thereby reducing the portion funded by property tax. Combined with an additional $41,998 in requests from various community groups for community event funding, $5,408 for City-sponsored events and $5,000 for contingency matter, the Aid to Agencies and Community Event funding from General Fund is estimated at $377,916. For a detailed listing of the funding-of agencies from FY01 to FY04, see the Non-Operational Administration budget table. -10- The FY2003 original contingency budget was $300,000. Contingency in the past has been set at approximately 1% of total expenditures. FY2004, FY2005 and FY2006 are at $250,000, $300,000, and $300,000 respectively, which numbers range between 0.6% and .7% of total General Fund expenditures. D. GENERAL FUND YEAR.END CASH BALANCE The City's financial policy states that operating cash balances will be maintained at a level to ensure sufficient cash flow throughout the fiscal year, and that General Fund cash'balances will notgo below 15%. The following table depicts the General Fund Operating cash position for fiscal years 2002 through 2006. FY02 FY03 FY04 FY05 FY06 Actual Amended Proposed Estimated Estimated Beginning Balance $ 9,055,167 $10,471,266 $ 11,401,016 $ 10,873,295 $ 10,271,881 Receipts 36,550,805 40,289,887 40,436,410 41,633,055 42,100,271 Expenditures -35,134,706 -39,360,137 -40,964,131 -42,234,469 -43,967,107 Ending Balance $10,471,266 $11,401,016 $ 10~873,295 $ 10,271,881 $ 8,405~045 Balance as a % of Expenditures: 29.80% 28.97% 26.54% 24.32% 19.12°/~ The Operating Cash Fund Balance is used to provide for cash flow in the first quarter of the next fiscal year because the majority of property taxes are not received until October/November and cash balances are drawn down. The following chart shows cash flow needs or how expenditures have exceeded receipts in the first three months for the past six years. Shortfall in 3 Months @ Receipts Expenditures Receipts Sept. 30 FY03 4,806,797 9,410,440 (4,603,643) FY02 4,387,107 8,818,510 (4,431,403) FY01 4,449,250 9,233,286 (4,784,036) FY00 4,321,697 8,730,848 (4,409,151) FY99 3,903,840 6,305,814 (4,401,974) -11 - The Enterprise Funds include Parking, Wastewater Treatment, Water, Refuse, Landfill, Airport, Broadband Telecommunications, Housing Authority and Stormwater Management. These are primarily self-supported from user fees for services provided with the exception of Airport and Housing Authority. 1. ~ Numerous changes occurred in FY2002 which impacted Parking Fund's revenue, including an increase to hourly ramp rates, metered parking rates, and a change in time limits for some meters adjacent to the Central Business District. FY2002 also concluded the first (complete) fiscal year of operations at Tower Place Parking facility, which opened in the spring of 2001. Parking fines are receipted into the parking fund to satisfy revenue requirements for Parking Revenue bond covenants. FY2004 transfers totaling $1,665,311 are just over 40% of the operating budget and include funding for debt payments on two existing issues ($1,308,111 ) and a ($130,000) transfer to the Parking Improvement Reserve. 2. TRANSIT FUND This fund was incorporated into the general fund in FY2003 in order to utilize the employee benefits levy for transit employee benefits rather than using a portion of the transit or general levies. 3. WASTEWATER TREATMENT FUND The south wastewater treatment plant upgrade, which has been under construction for the past two years, began operations in June 2002. Funding for the project was provided by user fees and through the issuance of sewer revenue bonds. The addition of one full-time Treatment Plan Operator position has been recommended for FY2004. Transfers out of Wastwater are the largest portion (65%) of the operating budget. Transfers fund principal and interest payments on annual sewer projects as scheduled in the Capital Improvements Program. The new water treatment plant is scheduled to be operational in early FY2004. Funding for the project was provided by this fund's cash balance, accumulated for this purpose, and through the issuance of water revenue bonds. Expenses reflect one new full-time Utility Technician position in FY2004, recommended in relation to operations at the new treatment facilities. Transfers out represent fifty percent (50%) of FY04 total expenditures, providing funding for annual water improvement projects and scheduled repayment of outstanding debt. -12- 5, REFUSE FUND There are no significant changes planned for Refuse operations in the FY2004 - 2006 Financial Plan. Funding/transfer to the Landfill Capital Reserve was increased to $700,000 in FY2004 - 2006, up from $300,000. This provides funding for capital projects at the landfill, construction of new landfill cells and land acquisition costs. Completion and opening of the Hazardous Waste Recycling Facility in FY03 provides daily operations of a drop. off facility for paints, batteries and other toxic chemicals which require recycling. Prior to this, the Landfill Special Clean-up Reserve funded an annual one-day Hazardous Waste Drop-off for Iowa City residents. Beginning in FY2003, interest income on the Landfill Assurance Closure Reserve will be receipted into the General Fund. 7. AIRPORT A separate review of airport finances was complete during FY2002 by the City Council, City Manager and Finance Administration due to projected shortfalls in lease revenue in FY2002 and beyond. Property tax subsidy, has increase from $99,600 in FY2001 to $183,000 in FY2004 and represents 52% of the Airport operating budget. Rental income has decreased significantly from $205,785 in FY2001 to $160,275 in FY2004, primarily due to a new FBO (fixed based operator) contract. Transfers out include interfund loan repayments which financed construction of four airport hangar buildings. The proposed Airport budget reflects the restructuring of these loans to match loan repayments to actual lease revenue on the individual hangars. 8. BROADBAND TELECOMMUNICATIONS This fund accounts for the Cable TV operations of the City. The funding source is a 5% cable franchise fee which is part of the monthly bill for Cable TV as well as a $0.50 pass through fee for local programming. A new % time Special Project Assistant is~ included in FY2003 authorized positions; but City Council has directed that the hiring of this position be postponed. Transfers out of Broadband includes a subsidy to the Library Channel 10 ($51,284) for operation costs, and a new transfer of $32,500 per year to the General Fund, which started in FY2003. In addition, $11,428 a year is transferred to the Cable TV replacement reserve fund, which is used to replace equipment on an as-needed basis. 9. STORMWATER MANAGEMENT The stormwater utility fund is a new fund created to account for operations in managing stormwatar runoff within the City limits. Federal mandates require municipal entities to begin a collection and treatment of stormwater. Expected funding will come from a stormwater fee. The Public Works division has contracted for mapping necessary to develop the stormwater fee schedule and policy. Use of these monies will go to improvement projects that address stormwater issues. -13- 10. HOUSING AUTHORITY The Housing Authority Fund accounts for revenue from the U.S. Department of Housing and Urban Development programs to assist individuals and families in obtaining affordable housing, F. DEBT SERVICE FUND This fund provides for payment of the principal and interest due on general obligation debt of the City. Funding is provided by the Debt Service Property Tax levy and transfers from various Enterprise Funds for their capital improvements which were funded by General Obligation Bonds. Debt Service issuance in FY2004 includes $7.2 million in general purpose bonds and $7.17 million in TIF financing for 64-1a. FY2005 and 2006 issues are estimated at $8.1 and $3.8 million, respectively. As stated in the City's Fiscal Policy, "Debt incurred as a general obligation of the City of Iowa City shall not exceed statutory limits: presently 5% of the total assessed value of property within the corporate limits as established by the City Assessor." The following schedule and graph show current and estimated future debt margins for the City. Total property valuation amounts are actual for FY97 -FY2003, but are estimates for FY2004 through FY2006. Allowable Debt Margin Outstanding Debt as % of Fiscal Total Property (5% of Total Property Debt Allowable Year Valuation Val.) at July 1 Debt Mar~in 1=~37 2,146,528,095 107,326,405 29~30,000 27% F¥98 2,185,166,884 109,258,344 31,390,000 29o/o Pr99 2,371,395,259 118,569,763 41,675,000 35°/° I=Y00 2~16,782,699 120,839,135 46,165,000 38% FY01 2,591,030,038 129,551,502 41,190,000 32% F-Y02 2,692,448,464 134~622A2.3 61,565,000 460/0 FY03 2,909,644,383 145,482~19 85~60,000 59% * F¥04 2,964,367,626 148,218,381 88,800,000 60% * FY05 3,053,298,655 152,664,933 95,658,000 63% * Estirmte -14- 180 160 G.O. Debt Outstanding 14o - by Fiscal Year - it20 100 80 E]AIIowable Debt Margin (5% of Total Property Val.] 40 · Outstanding Debt at July 1 20 0 ~ .~ .~ .~ * ~imat~ Fiscal Year (FY) -i5- Debt Total Fiscal Service Property % of The Fiscal Policy also includes the Year Levy Tax Levy Total Levy guideline that "the_debt service levy shall not exceed 25% of the total levy in any one fiscal year," The debt FY96 1.709 t2.992 t3% service levy will reach this percentage FY97 1.200 12.653 10% Jn F¥2003. The proposed Capital FY98 1.615 12.796 13% Improvement Program (FY2003- FY99 1.868 13.133 14% 2007) presented in this document will FYO0 2.300 13.851 t7% cause the levy to exceed the 25% FY01 2.990 14.757 20% margin in FY2004. The following FY02 2.945 14.850 20% chart shows the debt service levy as a pementage of the total levy for FY03 4.t6t 16.813 25% FY96 through FY2006. The levies for *FY04 4.595 17.618 26% FY96-FY03 are certified; the levies for *FY05 4.308 17.548 25% FY2004-FY2006 are projected. *FY06 4.845 t8.357 26% * estimate Debt Service Levy As a Percentage of Total Property Tax Levy . 30% (25% Recommended Maximum) 26% 26% 25% 25% 20% 20% 17% 20,% 15% ~ 13% t4% t3% 10% 10% 5% ~ * Estimated -16- The Agency Fund budgets for Johnson County Council of Governments (JCCOG). The City acts as custodian for the fund and provides accounting services. JCCOG provides county-wide planning assistance for transportation, human services and solid waste planning. H. INTERNAL SERVICE FUNDS Internal Service funds include the Equipment Maintenance Fund, Equipment Replacement Fund, the Central Supply Fund, the Risk Management Loss Reserve Fund, the Health Insurance Reserve Fund and Information Technology Services Fund. The Equipment Maintenance Fund provides maintenance for all City vehicles and equipment and rents vehicles to other City departments from a central vehicle pool. Funding is provided from a chargeback to all departments for the maintenance services and the rentals of vehicles. An additional full time Mechanic II position has been added in FY2003 for the evening shift. The Information Technology Services Fund accounts for the operating support and replacement of all computer equipment for all divisions except the Library. All divisions are charged for computer operating support and equipment replacement. The Equipment Replacement Fund is used to replace most rolling stock, rFunding is provided from an annual chargeback to all departments based on the estimated replacement value at the time of replacement. The Central Services Fund covers the operation of copiers, mail services and radio maintenance. All of these functions are available to all City departments who are charged based upon the services utilized. The Risk Management Loss Reserve Fund accounts for the liability for all funds. All funds are charged based on their loss experience and prorated a share of the insurance premium. Market conditions within the insurance industry has resulted in an increase in the City's self-insured retention amount from $50,000 per occurrence to $200,000 occurrence. The Health Insurance Reserve accounts for the actual payment of all health and dental claims. Premiums are based on actuarially sound estimates and charged to each department. Health insurance premiums increased by 24.5% in FY02, 16.1% in FY03 and is projected to increase 15% in FY04, 8% in FY05 and 5% in FY06. -17- I. SPECIAL REVENUE FUNDS The Special Revenue Funds include the Employee Benefits Fund, Community Development Block Grant Fund (CDBG), Road Use Tax Fund, Special Assessments, Economic Development Fund and TIF funds.. The Employee Benefits Fund accounts for the receipt of property taxes levied to pay the employer share of benefits of employees in the General Fund. Transfers to the General Fund are made from this fund. Local public safety reserve funds of $585,000 annually are included as funding for current police / fire pension costs as in past years. The local public safety reserve is a restricted fund available only for police and fire pension costs. It has been used to reduce the police / fire employee benefit property taxes since the state acquired the police / fire pension system. The fund balance at the end of FY2004 is estimated at $883,701 and $309,572 at the end of FY2005. The purpose for this fund will have been completed in FY2006 and the employee benefits levy will begin levying for the full cost of the police / fire pension costs after that time. The Community Development Block Grant (CDBG) Fund accounts for revenue from the U.S. Department of Housing and Urban Development programs and is restricted in use for eligible projects as defined by Federal regulations The Road Use Tax Fund accounts for State distributed revenues based on gasoline taxes, license fees and weight taxes. These funds are distributed back to cities based on a per capita formula and are used to pay for street and traffic engineering maintenance, planning and construction-related costs. Estimates for FY2004 - 2006 are $ .80, $.81, and $.82 per capita. Based on an Iowa City population of 63,027; Road Use Tax funding is estimated to be just over five million all three years. The City is utilizing Tax Increment Financing (TIF) districts for development in various locations throughout the city. Sycamore Mall has been improved and is receiving property tax rebates on the value added. Plaza Towers construction on parcel 64-1A by the libra~, is scheduled to begin construction within the next year. The city will issue approximately $7.1 million in general obligation bonds for this project. This project is within the City-University Project 1 urban renewal district. Property taxes from the increased value in the district will be used to pay principal and interest on the debt issued for this project. Playmor Lanes within the Sycamore and First Avenue Urban Renewal District is scheduled to make improvements in the next year. Increased property taxes from the additional value of this project will be abated similar to the Sycamore Mall agreement. Several General Fund reserves have been segregated out of the General Fund in order to more easily see the unrestricted General Fund balance. These include funds for Library Equipment Replacement, Library Computer Replacement, Parkland Acquisition and Parkland Development. A number of reserve funds appear in the Enterprise'Fund section of the Financial Plan. Revenue bond covenants require that Parking, Water and the Wastewater Treatment Funds set aside a number of special reserve accounts. Landfill and Broadband Telecommunications also have separate reserves for future capital expenditures. Landfill's reserve is to be used for the purchase of additional land, cell construction, and cell closure costs. Broadband Telecommunications' reserve is for future equipment replacement. -18- CITY OF IOWA CITY ADDITIONAL POSITIONS REQUESTED: FY2004 BE.C.QMME~ED IN FY2004 FINANCIAL PLAN SALARY / DEPARTMENT POSITION FTE* WAGES BENEFITS TOTAL General Library MW I - Library 1.00 27,628.67 13,539.23 41,167.90 Library / Public Services Librarian I 1.00 18,823.51 12,270.73 31,094.24 TOTAL GENERAL FUND:' 2.00 46,452.18 25,809.96 72,262.14 Wastewater / South Plant Operations Treatment Plant Operator 1.00 34,691.90 14,556.39 49,248.29 Water / Water Distribution Utility Technician 1.00 38,235.13 15,064.69 53,299.82 TOTAL ENTERPRISE FUNDS: 2.00 72,927.03 29,621.08 102,548.11 Community Development · Block Grant (CDBG) Housing Inspector** 1.00 34,691.90 14,556.39 49,248.29 TOTAL OTHER FUNDS: 1.00 34,691.90 14,556.39 49,248.29 GRAND TOTAL - POSITIONS RECOMMENDED: 5.00 154,071.11 69,987.43 224,058.54 FTE = Full Time Equivalent · Direction and oversight of the Housing Inspector position will be through Housing and Inspection Services. -19- CITY OF IOWA CITY ADDITIONAL POSITIONS REQUESTED: FY2004 NOT RECOMMENDED IN FY2004 FINANCIAL PLAN SALARY I DEPARTMENT POSITION FTE WAGES BENEFITS TOTAL Economic Development Associate Planner 1.00 44,739.86 16,002.82 60,742.68 CBD Maintenance Operations Maintenance Worker I 1.00 27,742.74 13,555.21 41,297.95 Police Emergency Comm. Emergency Comm. Operator 1.00 33,718.64 14,529.38 48,248.02 Police Emergency Comm. Emergency Comm. Operator 1.00 33,718.64 14,529.38 48,249.02 Fire Emergency Operations Firefighter 1.00 38,493.72 19,062.02 57,555.74 Fire Emergency Operations Firefighter 1.00 38,493.72 19,062.02 57,556.74 Fire Emergency Operations Firefighter 1.00 38,493.72 19,062.02 57,557.74 Fire Prevention Life-Safety Educator 1.00 49,678.79 21,547.92 71,226.71 Fire Prevention Fire Code Enforcement Specialist 1.00 49,678.79 21,547.92 71,226.71 Animal Care and Adoption Clerk / Typist 0.50 13,871.88 6,738.58 20,610.46 Street Repair Programs Maintenance Worker II 1.00 32,819.61 14,286.21 47,105.82 Street Repair Programs Maintenance Worker II 1.00 32,819.61 14,286.21 47,105.82 Forestry Operations Maintenance Worker I 1.00 28,641.77 13,684.98 42,326.75 Recreation / Aquatics Maintenance Worker I - Peels 0.25 6,746.78 10,531.75 17,278.53 Recreation / Aquatics Maintenance Worker I - Pools 0.25 6,746.78 10,531.75 17,278.53 Parks Operations Maintenance Worker II 1.00 29,636.40 13,828.26 43,464.66 Parks Operations Natural Areas Specialist 1.00 41,631.43 15,577.10 57,208.53 TOTAL GENERAL FUND 15.00 547,672.88 258,363.53 806,040.41 Network and Internet Support Network Engineer 1.00 65,781.61 19,066.61 84,848.22 Phone Communications Voice Technician 1.00 42,381.44 15,683.19 58,064.63 TOTAL OTHER FUNDS 2.00 108,163.05 34,749.80 142,912.85 GRAND TOTAL- NOT RECOMMENDED IN FY2004: 17.00 655,835.93 293,113.33 948,953.26 TOTAL OF ALL NEW POSITION REQUESTS FOR FY2004: 22.50 823,308.05 369,716.53 1,193,028.58 - 20 - FY2004-2006 PROPOSED EXPENDITURES -21 - GENERAL ADMINISTRATION Council $162 045 $115,096 $118,258 City Clerk 395 633 362,210 425,742 City Attorney 556 959 581,691 606,038 City Manager 462 765 471,586 498,072 Human Relations 433 759 449,315 464,455 Human Rights 220 805 229,937 238,840 Cable 814 530 828,076 852,818 Non Operational Admin: Aid to Agencies 377,916 385,474 393,183 Contingency 250,000 300,000 300,000 Other 723,744 699,552 706,024 TOTAL $4,398,156 $4,422,937 $4,603,430 Propedy Tax $81 035 7.00 City Council Cable Franchise 610 000 4.00 City Clerk Chargeback of Service 735 927 6.60 City Attorney Englert Loan Repayment 100 000 3.00 City Manager Fines, Fees & Permits 496 294 4.00 Human Relations G.O. Bonds- Capital Outlay 500 000 2.50 Human Rights Hotel/Motel Tax 123 750 6.19 Cable Interest Income 223 166 33.29 Total Miscellaneous Revenue 4,286 Sale of Peninsula Prop·dy 300,000 PATV Franchise 183,009 State/Federal funding 571,933 Transfers 4611235 Total $4,390,635 CITY COUNCIL CITY MANAGER · Formulates City policy and provides general · Supervises implementation of poLicy and proce- direction to the City Manager for implementa- dure by all City Departments and advises the City tion of that policy. Council on matters relating to the planning, CITY CLERK development and current operating status of all · The official recordkeeping office of the City, City Departments. performs recordkeeping duties as prescribed HUMAN RELATIONS by State Law, the City Charter and the Munic- · Provides technical and suppor[ services for all City ipal Code. City Council established a Police staff related personnel activities. Citizen's Review Board (PCRB) in FY98, which HUMAN RIGHTS is reported with the City Clerks budget. · Processes and investigates complaints of discrimi- CITY ATTORNEY nation, provides specialized human rights training · Represents the City in court litigation and pro- and community outreach. vides legal advice, opinions and services to NON OPERATIONAL ADMINISTRATION City staff, boards and commissions, · Includes General Fund support for various human CABLE service and other agencies, JCCOG, Transit and · Facilitates and oversees the continued Airport Operations. operation of the Broadband Telecommunications Network in cooperation of the Broadband Telecommunications Commission. - 22- FINANCIAL SERVICES Finance Admin. $340,013 $354,388 $368,241 Accounting 574.115 597,146 617,740 Central Procurement 668,266 650,992 670,319 Treasury 932,726 965,199 1,000,003 Document Services 263,663 289,331 285,303 Computer ITS & Replacement 1,347,759 1,122,532 1,003,192 General Fund Risk Mgmt. 481,823 546,586 612,005 Risk Management 904,270 924,240 944,448 TOTAL $5,512,635 $5,450,414 $5,501,251 3.42 Finance Administration Properly Tax Revenue $1,495,173 6.55 Accounting Chargeback of Services 2,842,252 5.31 Central Procurement Fines, Fees & Permits 341,863 10.38 Treasury Interest Income 193,099 4.00 Document Services Miscellaneous Income 2,354 7.20 InfoTech Services State/Federal Funding 396,528 1.33 Risk Management Total $5,271,269 38.19 Total Server Farm Room $ 40,000 50 PCs $110,000 Generator 35,000 12 Laser Printers 18,000 Software Upgrades 150,000 3 Scanners 18,000 15 Inkjet Printers 4,500 6 LAN Switches 12,000 FINANCE ADMIN TREASURY · Coordinates annual budget process · Provides customer service, billing and · City Risk Management Program collection of City utility accounts and · Monitors daily investment activities parking violations. ACCOUNTING · Monitors City receipts, banking activity · Maintains payroll, accounts payable, Housing and investment transactions. Authority and bond issue payment records DOCUMENT SERVICES · Reports all financial activity to City Depart- · Provides centralized text processing and ments computer graphics services through phone dictation, computer network and CENTRAL PROCUREMENT specialized software and hardware. · . Provides all City Departments with centralized 'support services including procurement, tele- INFORMATION SERVICES communications and radio, and mai[ supplies. · Maintain software, hardware and operating systems. RISK MANAGEMENT · Enhances applications for easier user · Responsible for city insurance reporting interaction and data collection. including small claims management, damage · Satisfies local, state and/or federal regula- receivables and workers compensation claims, tions regarding data entry, storage, · Annual insurance renewal of property, liability, manipulation and reporting practices. and various policies. -23 - PLANNING AND COMMUNITY DEVELOPMENT Planning Admin. $226,562 $229,131 $238,647 Urban Planning 381,863 398,297 413,915 Neighborhood Services 112,904 117,037 120,870 Public Ad 4,346 4,381 4,417 Economic Development 112,464 114,282 116,052 Community Development: Local Funds 57,059 59,946 62,531 Entitlement 932,655 948,319 965,043 HOME 702,933 708,312 713,421 TOTAL $2,530,786 $2,$79,705 $2,634,896 2.55 PCD Admin Property Tax $860,748 3.50 Urban Planning Development Fees 26,000 1.00 Neighborhood Road UseTax 7,500 .25 Econ. Development Federal - CDBG and HOME 1,510,000 6.50 CDBG Miscellaneous 160,950 13.80 Total Total $2,555,198 Program to Improve Neighborhoods (PIN) $15,000 * Southeast District Plan HOME Projects- Rehab & Acquisition 486,600 * Peninsula District Plan CDBG Projects - Rehab & Acquisition 447,000 · Community Housing Forum Strategies · Downtown Revitalization · Neighborhood Services planning · Historic Preservation Plan implementation · Land Useand Development Issues · Housing Rehabilitation · Federal CDBG and HOME grant administration · PublicArt Program administration -24 - POLICE Police Admin $546,054 $550,986 $573,226 Police Patrol 5,474,674 5,685,698 5,960,696 Investigations 776,649 818,319 852,093 Records 503,779 510,531 528,346 Community Relations 144,232 150,532 155,191 Emergency Communications 756,103 790,256 822,078 Animal Care 452,892 460,127 477,402 Deer Control 100 f)00 0 I t30:000 TOTAL $8,764,383 $8,966,449 $9,469,032 5.00 Police Admin. Property Tax $7,361,615 65.00 Police Patrol Services 73,018 9.00 Investigations Hotel Tax 275,000 6.00 Records Federal and State Grants 100,000 1.00 Community Services Transfer (Emp. Benefits) 811,280 11.25 Emergency Communications Animal Services 133~470 ~ {313 Animal C. nntmt Total $8,754,383 103.25 Total PCs 6,200 · Accident Investigation Police Squads 133,380 · Traffic Control and Law Enforcement Unmarked police vehicles 21,420 · Crime Prevention Squad Car Rear Seats - Plastic 2,934 · Routine Public Assistance Radios, portable 34,500 · New Program for Public Schools (formerly D.A.R.E.) Cages for squad cars 3,942 · Neighborhood Watch Programs Chair, side 1,300 · Emergency Dispatch and Communications Chair, Task 6,125 · Animal Licensing and Control Cage Door Replacement 6,000 · Criminal Investigation Workstations 11,850 · Neighborhood Policing 4x4 Vehicles 52,000 Bicycles 3,750 Animal Cages 10,610 Tactical Lights 3,300 WashedDryer 3,520 Transmitter 1,500 -25 ~ FIRE Fire Admin $520,846 $525,052 $537,071 Weather Alert Sirens 36,897 17,234 37,578 Em ergency Operations 4,066,365 4,309,140 4,493,176 Fire Prevention 181,994 163,307 168,790 Fire Training 109.171 113.689 122.382 TOTAL $4,915,273 $5,128,422 $5,358,997 3.00 Fire Admin Property Tax $3,156,281 53.00 Emergency Operations Charges for Services 3,800 1.00 Fire Prevention University Fire Contract 1,162,835 100 Fire Training Miscellaneous 18,608 59.00 Total Transfer (Empl. Benefits) 57R,749 Total $4,915,273 Valve Operating Equipment $2,200 · Fire Prevention and Public Education PC 5,000 · Inspection/Code Enforcement Fire Gear Racks 1,800 · Fire Suppression Chair, Side 1,000 Tactical Lights 1,700 · Emergency Medical Service Cold Water Rescue Gear, Fire 1,500 ~ Training Camera, Thermal Imaging 20,000 · Hazardous Materials Response Fire Training Equipment 3,000 · Disaster Response Rescue Extrication Equipment 5,500 · Rescue Physical Fitness Equipment 6,000 Weather Alert System 20,000 Training FilmsNideos 1,000 Stove 1,000 Laptop 1,500 Fire Training Facility lmprv 2,500 Signage 1,650 Fire Dept. - Auto 22,200 Auto Defibrillator 12,000 Gas Detector, Portable 5,000 LDH Hose, 5 5,000 Loan Repayment to Landfill - for Tornado Warning Sirens and SCBA Air System $52,089 - 26 - HOUSING & INSPECTION SERVICES HIS Admin. $325,026 $337,907 $349,989 Bldg. Inspection 525,560 549,868 572,235 Housing Inspection 294,835 303,403 315,523 Housing Authority ~ ~ 6.571.557 TOTAL $7,419,335 $7,614,285 $7,809,304 3.13 HISAdmin. Property Tax $384,031 7.00 Building Inspection Housing Permits & Insp. 235,830 4.00 Housing Inspection Building Permits & Insp. 793,470 · ' Federal Grants 5,306,501 26.63 Total Housing Admin. Grant 650,000 Property Rent 260,000 Interest Income 23,000 Misc, Revenue 113 ~oo Total $7,765,832 PC $2,5O0 Workstation 2,070 HIS Computer Upgrade $25,524 · Code and Ordinance Enforcement · Residential and Commercial Inspections · Building, rental housing, electrical, plumbing, mechanical and sign permits. , Developmental and Environmental Regulations , Section 8 certificates/vouchers · Public Housing -27 - PARKS AND RECREATION Parks & Rec Admin. $206,716 $216,251 $225,265 Parks 1,323,544 1,358,505 1,403,318 Recreation 2,650,890 2,711,015 2,721,779 CBD Maintenance 392,164 405,667 418,228 Government Buildings 421,168 446,599 455,421 Forestry 315,818 327,574 338,385 Cemetery 331.293 305.171 310.795 TOTAL $5,641,593 $5,770,782 $5,873,191 2.00 Parks & Rec Admin. Property Tax $4,459,200 13.00 Parks Misc. Revenue 11,700 15.17 Recreation Recreation Fees 895,653 3.00 CBD Maintenance Hotel/Motel Tax 151,250 4.96 Government Buildings Licenses & Permits 4,000 3.00 Forestry Cemetery Fees & Charges 65,000 3.00 C~.m~.t~.~ Road Use Tax .~t 790 44.13 Total Total $5,641,593 Trees $7,000 Mercer Gym Loan Repayment $61,037 Physical Fitness Equipment 5,000 Scanlon Repayment to Park Acq. 27 ~6~ Misc. Game Room Equipment 3,500 Micro computer 19,250 Total $88,097 ADA Accessibility Improvements 7,000 Diving Board 6,000 Chair, Lifeguard 6,000 Pool Deck Furniture 6,100 Trash Receptacles 13,970 Plug Harvester 9,500 Chair Lift - Pool 7,400 Pool Control System 7,000 C.B.D. Plaza Fixtures 5,000 Surface Repairs 17,630 Interior Painting 7,500 Pool Splash Pad 5,000 Water Chemical Feed System 10,000 Groomer - Ball Diamond 8,000 Athletic Field Maintainer 8,000 · Parkland acquisition, development · Special Olympics Programs and maintenance. · Special Needs Programs · Citytree replacement and · Plantings, snow removal and maintenance of maintenance. Central Business District · Oakland Cemetery maintenance · Sports and Pools facilities operations and main- and lot transactions, tenance · Recreational activities for all ages. · Cultural Opportunities - 28 - LIBRARY General Services $529,657 $559,808 $578,413 Bldg. Maintenance 421,274 410,257 424,249 Development Office 15,077 15,424 15,777 Computer Systems 392,837 365,339 379,050 Materials 431,190 461,380 492,917 Technical Services 528,964 552,731 574,953 Public Services 1,675,428 1,779,673 1,856,520 Xerox Account 11,021 11,242 11,467 Damages & Losses 15,423 15,706 15,995 Reciprocal Borrowing 34,266 35,947 37,572 Enrich Iowa 13,100 13,362 13,629 Nat. Library of Medicine __~.5_!. 6.384 __6.521 TOTAL $4,074,488 $4,227,253 $4,407,063 11.75 General Services Property Tax $2,956,186 7.00 Technical Services Library Levy 522,115 23.75 Public Services Library Services 276,309 .75 Reciprocal Borrowing Johnson County Contract 298,637 43.25 Total Library Open Access 34.000 Total $4,087~247 Floor Scrubber, Automatic $4,000 Computer Replacement Reserve $31,250 Photocopier 10,295 Equipment Replacement 14.738 Power Vacuum 2,100 Total $45,988 Book Return - Offsite 6,870 Vacuum, Battery Powered 2,500 Wireless Network 5,500 Monitor, Large-Screen 3,000 E-Commerce Software 10,000 Software, Wireless Network 18,000 Software, Self-Serv. Terminal 5,250 Library Materials 364,000 Library Materials, Children 67,190 · Provides the community's center for reading, viewing and listening, information for self. education, personal enrichment and recreation. Note: This page does include Library Special Revenue Funds -29 - SENIOR CENTER Personal Services $385,982 $404,944 $422,754 Commodities 18,528 18,898 19,271 Services and Charges 174,740 177,907 181,114 Capital Outlay 4,215 0 0 Transfers Out 93 564 .93 564 93 564 TOTAL $677,029 $695,3'13 $716,703 1.00 Maintenance Worker III Property Tax $545,029 .81 Maintenance Worker I Senior Center Fees 57,000 1.00 Sr. Clerk Typist Johnson County Contract 75.000 1.00 Volunteer Specialist Total $677,029 1.00 Senior Center Coordinator I 00 Program 5.81 Total Carpet $4,215 Parking $20,000 Loan Repayments for Capital Projects 73.564 Total $93,564 · Classes and Workshops Address subjects in areas such as the humanities, fitness, science, health, nature, crafts and computers. · 30+ Activity Groups Everything from theater, sports and photography to music, ceramics and cards. · Community Events Many events, such as art exhibits, lectures, plays, dances, and pre-retirement programs, are open to the public. · Volunteer Opportunities Business management, fundraising, publishing, television production and more. · Community Resource on Aging Facility houses the Senior Center as well as the offices of the American Association of Retired Persons, Eldedy Services Agency, Senior Dining1 Visiting Nurse Association and Senior Peer Counseling. - 30 ~ TRANSIT Transit: Operations $1,994,391 $2,080,673 $2,169,752 Administration 337,533 351,843 365,937 Fleet Maintenance 806,198 833,863 860,012 Paratransit Service 688,008 715,524 744,140 Body Shop 68.425 71.707 74 Total Transit $3,894,555 $4,053,610 $4,214,499 3.50 Administration Property Tax $703,961 38.00 Operations Transit Levy Tax 1,637,070 6.00 Fleet Maintenance Bus Fares 647,300 I On RndyRhop Univ. Heights Transit 28E 28,096 48,50 Total Federal Transit Assist. 358,000 State Transit Assist. 270,128 Misc. Revenue .~n o~ Total $3,894,555 Coin Counter $10,000 · Mondaythrough Saturday bus services · Contracts for specialized transportation of elderly and disabled residents. · Transit vehicle maintenance. -31 - PUBLIC WORKS - GENERAL FUND Public Works Admin. $204,542 $214,305 $223,558 Engineering 862,571 902,218 938,378 Streets 2,400,591 2,448,637 2,529,411 Traffic Engineering 1,040,631 1,072,497 1,102,799 Energy Conservation 33.011 34 712 36253 TOTAL $4,541,346 $4,672,369 $4,830,399 2.00 Public Works Admin. Property Tax $1,347,716 13.60 Engineering Misc. Revenue 30,700 22.00 Streets Charges for Services 18,775 5.65 Traffic Engineering Administrative Chargeback 151,388 .~(3 Fn~.r_ny Conservation Road Use Tax 43,75 Total Total $4,541,346 Curb, Gutter & Brick Repair $10,000 Sidewalk Replacement 60,000 Leaf Boxes 9,000 PUBLIC WORKS ADMIN. STREETS · Provides direction, leadership and coordination · Maintains City streets, alleys, bridges, sidewalks, of divisions within the Department including the curbs and gutters to maximize transportation. General Fund Divisions, Water, Wastewater, · Provides leaf pick-up and snow and ice control. Refuse, Landfill, and Equipment. TRAFFIC ENGINEERING ENGINEERING · Maintains traffic signs and signals, pavement · Provides a wide variety of services including markings and City-owned street lighting sys- engineering and architectural design for capital tems. improvements, construction management and · Plans, conducts and evaluates intersection inspection, subdivision review and sidewalk studies, traffic movements and appropriate inspections, controls. · Maintains accurate maps and records of the City's infrastructure. ENERGY CONSERVATION · Monitors, analyzes and recommends energy conservation measures for City operations. - 32 - PUBLIC WORKS - OTHER FUNDS Equipment $3,120,824 $3,086,235 $2,585,087 Wastewater 12,130,240 12,289,289 11,908,050 Water 9,042,431 8,795,503 8,901,567 Refuse 2,190,317 2,260,771 2,324,954 Landfill ~ 3.110.~60 3.144.098 TOTAL $29,567,804 $29,542,658 $28,863,756 11.26 Equipment Maint. & Replacement Charges for Services $28,849,084 27.30 Wastewater Interest Income 732,000 31.70 Water Misc. Revenue 121.200 20.35 Refuse Total $29,702,284 102.61 Total Wastewater: Debt Service (Wastewater & Water) $11,398,205 Building Maint-Wastewater $50,000 Capital Reserves (Landfill) 700,000 Chip/Seal 10,000 Wastewater CIP projects 300,000 Inflow & Infiltration repair 50,000 Water CIP projects 300,000 Landscaping - WWTF 5,000 Improvement Reserve (Water) 500.000 Laboratory Equipment 85,000 Total $13,198,205 Safety Equip- Atmosph Testing 15,000 Facility Equipment Repairs 100,000 Process Instruments 55,000 Lift Station Repairs 15,000 Sampling Equipment, Industrial 7,500 WATER Radio Freq Meter Reading Equip 100,000 · Operates and maintains two surface water treatment Equipment: 1,410,200 plants and three booster pumping stations and storage Rolling Stock tanks in order to maintain a potable water supply. Maintains and coordinates water distribution. Water: . Provides water information and education to better inform New Water Plant-starts up 07/03 the public and City staff. Safe Drinking Water Act Impr. 25,000 Water Distr. Sys. Repairs 75,000 REFUSE Water Meter Exchange 60,000 · Collects residential solid waste, recycling and yard waste Truck - % Ton / Utility 30,000 on a weekly basis and bulky goods when requested. Truck 1 Ton / Utility 38,000 Provides eldedy and handicap carry-out services. Water Meters 175,000 GSR Pump / Vertical Turbine 15,000 WASTEWATER Radio Freq. Meter Reading Equip 100,000 · Operates and maintains two treatment plants, 14 lift Ion Chromatograph 60,000 stations, (approx.) 200 miles of sanitary sewer plus the Lime Removal System 25,000 storm sewer and City-owned stormwater detention Liquid Chlorine Feed 15,000 basins. Landfill: · Collects and treats wastawater to meet state/federal regulations and standards. Concrete 20,000 Landscaping - WWTF 5,000 LANDFILL Facility Equipment Repairs 13,000 . Provides for the disposal of solid waste for all sur- Groundwater Monitoring Instr 8,000 rounding communities and Johnson County in compli- Roll Off Bins - Recycling 15,000 ance with state regulations. GPS Equipment 25,000 EQUIPMENT · Provides repair, preventative maintenance and equipment management services for all major city owned vehicular equipment. -33 - PARKING Parking: Administration $985,415 $1,018,673 $997,542 On-Street & Lot Oper. 522,819 524,612 545,056 Capitol St. Ramp 510,473 530,874 551,348 Dubuque St. Ramp 319,883 331,904 344,475 Chauncey Swan Ramp 432,895 437,832 441,527 Tower Place Ramp 1,296,249 1,303,343 1,310,966 Operation of Acq. Property 11 942 12.181 12.424 Total Parking $4,079,676 $4,159,419 $4,203,338 3.50 Administration Parking Fines $540,000 10.50 On-Street & Lot Operation Interest Income 50,000 7.25 Capitol Street Ramp Building Rentals 34,800 4.75 Dubuque Street Ramp Ramp Revenues 1,785,000 1.00 Chauncey Swan Ramp Ramp Permits 454,000 450 Tower Place Ramp Other Parking Revenue 810,080 31.50 Total Miscellaneous Transfer 250,000 Loan Repayments 14,950 Transfer from Senior Center 20,000 Sale of Condos .~12.SJZQQ Total $4,083,830 Parking Meters $20,000 PARKING Printer, Receipt 4,800 Debt Service $1,308,111 Ticket writers, handheld 120,000 Parking Improvement/Replacement 130,000 Fines to General Fund 227 Total $1,665,311 · Parking ramps and lot maintenance. · Parking meter repair and maintenance. Parking enforcement ticketing and towing. Permit system. · Parking Fee Collections. - 34 - AIRPORT Personal Services $123,594 $129,743 $135,517 Commodities 18,535 18,906 19,283 Services and Charges 122,882 105,726 107,621 Transfers Out 85.440 R5 440 85.440 TOTAL $350,451 $339,815 $347,861 1.00 MW I - Airport Rentals 160,275 1.00 Airpr)rt M~n~_n~r Miscellaneous Revenue 6,350 2.00 Total Transfer: General Levy Total $349,625 Corp. Hanger $36,000 AIRPORT S.E. T-Hanger 15,960 · Provides aviation facilities for the Iowa S. T-Hanger Loan Repay 16,320 City/Johnson County area. S.W. T-Hanger Loan Repay 17 '160 · Maintained according to Federal Aviation Ad- Total $85,440 ministration and Iowa Department of Transpor- tation standards to provide a safe and viable public airport. - 35- JOHNSON COUNTY COUNCIL OF GOVERNMENTS (JCCOG) Administration $138,239 $143,411 $148,422 Human Services 72,253 75,347 78,400 Transportation Planning 257,937 268,755 279,079 Solid Waste Management 9~ 2~6 ~ 02.390 106.190 TOTAL $566,715 $589,903 $612,091 0.20 Secretary Other Local Gov'ts $133,623 1.00 Executive Director State Grants 112,248 1.00 Human Services Coordinator Road Use Tax 135,420 1.00 Solid Waste Planner Transfers 1~4 994 2.50 Associate Planner Total $566,285 .40 Engineering Tach 6,10 Total On-Street Traffic Counters $2,400 HUMAN SERVICES SOLID WASTE MANAGEMENT · Provide budgetary, statistical and program- ~ Provides solid waste planning, grant writing and matic analyses to local policymakers to as- coordination services to all incorporated municipali- sist in funding and policy matters with local ties and unincorporated areas within Johnson human services. County. TRANSPORTATION PLANNING · Coordinate transportation planning, grant administration and transportation services within Iowa City and in cooperation with surrounding communities within Johnson County. - 36- Debt Service Fund Outstanding General Obligation Debt Principal and Interest Payments FY2004 - 2006 Principal & Interest Payments Principal Amount Outstanding Issue Use of Funds Issued July 1, 2003 FY2004 FY2008 FY2006 96 General Obligation Water construction 6,100,000 4,475,000 302,613 314,550 97 General Obligation Multi-purpose 5,200,000 2,050,000 620,956 596,675 547,000 97 GeneraIObligation Water construction 5,540,000 4,150,000 480,531 467,125 478,650 98 General Obligation Multi-purpose 8,500,000 5,625,000 833,913 808,038 782,t63 99 General Obligation Multi-purpose 9,000,000 7,125,000 796,575 776,388 755,963 00 General Obligation Multi-purpose 14,310,000 12,795,000 1,244,098 1,245,098 1,244,598 01 General Obligation Multi-purpose 11,500,000 10,315,000 1,154,705 1,146,705 1,142,905 Multi-purpose, 02 General Obligation Library Expansion 29,100,000 27,580,000 2,843,955 2,826,205 2,822,055 Multi-purpose; Refunding '92 Capital !02 General Obligation Loan Notes, '94 GO, '95 Refunding GO, and '96 GO 10,600,000 8,885,000 2,096,738 1,305,863 1,568,613 Pmiected: 2003 GO Multi-purpose 5,800,000 805,460 805,459 805,459 Projected: 2004 GO Multi-purpose 7,200,000 751,129 751,129 Proiected: 2004 GO TIF 64-1a 7,170,000 576,769 461,415 Projected: 2005 GO Multi-purpose 8,100,000 1,048,991 Projected: 2006 GO Multi-purpose 3,800,000 Total Debt Service: $ 83,000,000 $11,179,543 $11,620,002 $t2,408,939 Total Debt Service by Fiscal Year: 1t,179,543 11,620,002 12,408,939 Less: Other Funding (2,233,721 (2,976,882) (2,518,161 Debt Service Property Taxes: $ 8,945,822 $ 8,643,120 $ 9~890,778 - 38 - CAPITAL IMPROVEMENT PROGRAM FY2003 - FY2007 - 39 - - 40 - City of Iowa City Capital Improvement Program FY 2003 - 2007 Project Name Proposed Fundin~l Mormon Trek - Hwy 1 to Hwy 921 $ 7,340,000 Dane Road Area Sewer $ 1,950,000 $ 9,290,000 Project Description This project consists of the extension of Mormon Trek Boulevard from US Highway 1 to US Highway 921 (Old Hwy 218) and includes paving, sidewalk, storm sewer, grading, sanitary sewer and box culvert construction. The sanitary sewer will serve the area south of Hwy 1 and will eliminate an existing lift station on the Westside of Highway 218. The construct on of th s project w be phased. Project Funding FY03 .FY04 FY05 FY06 FY07 Fed. STP $ 1,900,000 GO Debt (includes sewer) $ 700,000 $ 3,790,000 $ 2,740,000 Wastewater Cash $ 160,000 Project Name Proposed Fundin,q Miller - Orchard Park $ 200,000 $ 200,000 Proiect Description Development of a neighborhood park on 3.5 acres of land located on Benton Street and Miller Avenue. Two acres of this land was purchased by the City in 1999 utilizing a combination of Parkland ,Acquisition and Community Development Block Grant Funds. The other 1.5 acres is a pending Neighborhood Open Space parkland dedication. The P & R Commission is looking into acquiring another .5 acre, bringing the total to 4 acres. Project Fundin.q FY03 FY04 FY05 FY06 FY07 GO Debt $ 200,000 Proiect Name Proposed Funding Burlington Street Bridge at Ralston Creek $ 579,000 $ 579,000 Pro/ect Description This project will provide for the replacement of the Burlington Street Bridge over Ralston I Creek located between Gilbert Street and Van Buren Street. This project includes widening the bridge to allow for a left turn lane and 8-foot sidewalks. The bridge is being designed to m n mze any d srupt on of the coa tar contam nates n the under y ng so . Pro~ect Fundinq FY03 FY04 FY05 FY06 FY07 RUT $ 50,000 GO Debt $ 220,000 Sate DOT $ 309,000 -41 - City of Iowa City Capital Improvement Program FY 2003 - 2007 Project Name Proposed Funding Dodge Street Reconstruction - 180 to Governor $ 7,008,000 Dodge Street Water Main - 1-80 to Governor $ 830,000 Dodge Street Sewer - Scott to ACT $ 320,000 Project Description $ 8,158,000 This is a capacity related improvement identified by the Arterial Street Plan. Right-of-way constraints exist throughout much of this project. This project will reconstruct Dodge Street between the Governor/Dodge intersection and Interstate 80. Included with this project will be the replacement of the existing 6 inch and 12 inch water mains, elimination of redundant water mains and relocation of the water mains from under the pavement. Also included with this project will be reconstruction of a sanitary sewer along Dodge Street between Scott Boulevard and ACT Circle. This sanitary sewer will serve the Highlander Lift Station and will increase the capacity for future growth north on Interstate 80. Project Funding FY03 FY04 FY05 FY06 FY07 DOT $ 400,000 $ 5,720,000 Fed (STP) $ 688,000 $ 200,000 Water Debt $ 830,000 Waste Water Cash $ 320,000 Project Name Proposed Funding Capital Outlay $ 1,817,400 $ 1,817,400 Project Description An annual appropriation from debt financing to purchase selected equipment. Project Fundinq FY03 FY04 FY05 FY06 FY07 GO Debt $ 500,000 $ 500,000 $ 317,400 $ 250,000 $ 250,000 Proiect Name Proposed Funding Scott Park Area Trunk Sewer $ 670,000 $ 670,000 Project Description IThisproject provides for the construction of a new trunk sewer to provide sanitary service to an undeveloped area east of Scott Boulevard and north of Court Street. This project also includes providing sanitary sewer service to the recently annexed Hummingbird Lane parcels. Project Funding FY03 FY04 FY05 FY06 FY07 Waste Water Cash $ 670,000 City of Iowa City Capital Improvement Program FY 2003 - 2007 Project Name Proposed Fundin.q Court Street Transportation Center $ 7,943,400 Day Care Center $ 560,000 Bus Depot $ 230,000 $ 8,733,400 Project Description The Court Street Transportation Center is a multi-modal transportation facility built on Block 102 in the Near Southside neighborhood. It includes a daycare center, a new bus station, covered bicycle parking, one or two small commercial spaces for lease, and a 500-space parking garage. * Includes FY02 funding, expenditures are scheduled for FY2004. Project Fundinq FY03 FY04 FY05 FY08 FY07 Fed FTA $ 7,000,000 GO Debt $ 700,000 Parking Impact Fees $ 243,400 CDBG - Day Care $ 250,000 GO Debt - Day Care $ 310,000 GO Debt - Bus Depot $ 230,000 (FY02 Fed FTA Funding $2.6 million) (FY02 GO Debt Funding $1.4 million) Project Name Proposed Fundinq Fire Station #4 $ 300,000 $ 300,000 Project Description This project involves the land acquisition, design, and site improvement for an additional I fire station in the northeast area of Iowa City. Recent land annexations and in-fill deve opment have increased service demands n th s area. Project Fundinq FY03 FY04 FY05 FY06 FY07 GO Debt $ 100,000 $ 200,000 Project Name Proposed Fundinq Targeted Area Housing Rehab Projects (T.A.R.P) $ 1,000,000 $ 1,000,000 Project Description This project enables the rehabilitation of housing stock in targeted neighborhoods of the ICity, as approved by the City Council. Assistance will be provided to households with incomes equivalent to 80% to 110% of median, The rehabilitation loans will be repaid, with property Iens secur ng the City's interests, Project Fundin,q FY03 FY04 FY05 FY06 FY07 GO Debt $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 ~43 ~ City of Iowa City Capital Improvement Program FY 2003 - 2007 Project Name Proposed Funding Runway Extension $ 745,000 Project Description $ 745,000 Included in this project is the relocation of Dane Road, site preparation for runway extension. Project Fundin,q FY03 FY04. FY05 FY06 FY07 Fed FAA $ 670,000 GO Debt $ 75,000 Project Name Proposed Funding Fire Apparatus $ 2,325,000 $ 2,325,000 Project Description Fire Vehicles scheduled within this plan are: FY03 Pumper, FY06 Ladder Truck and FY07 E-1 Pumper. Project Fundinq FY03 FY04 FY05 FY06 FY07 GO Debt $ 375,000 ' $ 1,500,000 $ 450,000 Project Name Proposed Fundinq Bus Acquisition $ 1,680,000 $ 1,680,000 Proiect Description Purchase 6 buses in FY03; 17% local match funded from G.O.; 83% federal funding. Pro~ect Fundinq FY03 FY04 FY05 FY06 FY07 Fed FTA $ 1,390,000 GO Debt $ 290,000 ~44 - City of Iowa City Capital Improvement Program FY 2003 - 2007 Protect Name Proposed Funding City Park Pool Filtration System $ 200,000 Project Description $ 200,000 Replace the entire filtration system in City Park Pool in order to prevent the possibility of a comp ere shutdown durng the 2003 summer swimming season. Project, Funding FY03 FY04 FY05 FY06 FY07 GO Debt $ 200,000 Project Name Proposed Funding* Iowa River Power Dam $ 2,826,700 $ 2,826,700 Project Description This project involves renovating the Iowa River Power Dam to provide a stable source )oor of surface water for the water plant, and enhance the capacity of the shallow lround water weirs adjacent to the river. It also includes replacing the existing dam Cwalk with a pedestrian walkway bridge to continue the Iowa River Corridor Trail system. Includes FY02 bonds issued, expenditures are scheduled in FY2003 / FY2004. Project Funding FY03 FY04 FY05 FY06 FY07 State $ 135,000 *FY02 GO Debt Funding $ 1,191,700 * FY02 Water Revenue Debt Funding $ 1,500,000 Project Name Proposed Funding Camp Cardinal Road $ 4,200,000 $ 4,200,000 Project Description This project provides for a the paving of Camp Cardinal Road between U.S. Highway 6 in Coralvirle and Melrose Avenue in Iowa City. It includes reconstruction of a portion of Deer Creek Road in order to provide the connection to Melrose Avenue. The portion to be constructed by Iowa City includes property that will eventually be within corporate limits of Iowa City according to an agreement between Iowa City, Coralville, and Johnson County. This project is also funded by private developer and the City of Coralville and final shared costs will be determined. Project Funding FY03 FY04 FY05 FY06 FY07 GO Debt $ 3,200,000 RUT $ 1,000,000 -45 - City of Iowa City Capital Improvement Program FY 2003 - 2007 Project Name Proposed Funding Scott Bird - East of ACT to Rochester $ 1,900,000 (final issuance of Debt) Project Description $ 1,900,000 This funding will complete the financing of the paving and storm sewer portion of Scott Bou evard between ACT and Rochester. Project Funding FY03 FY04 FY05 FY06 FY07 GO Debt (03) $ 1,900,000 Project Name Proposed Funding South Sycamore Trail and Landscaping $ 530,000 $ 530,000 Project Description This funding will complete the financing of the South Sycamore Trail Project. This project consists of landscaping and construction of a ten foot wide trail from Lakeside Drive to the Kickers Soccer Complex along the South Sycamore Regional Greenspace. It also includes a six-foot wide sidewalk from Burns Avenue to Langenberg Avenue a ong the west side of Sycamore Street. . Project Funding FY03 FY04 FY05 FY05 FY07 GO Debt (03) $ 530,000 Project Name Proposed Fundinq Economic Development $ 1,000,000 $ 1 ,oo0,ooo Project Description Annual allocation for Economic Development initiatives for community growth. \ Project Funding FY03 FY04 FY05 FY06 FY07 GO Debt $ 250,000 $ 250,000 $ 250,000 $ 250,000 (no accumulative policy) ~ 46 - City of Iowa City Capital Improvement Program FY 2003 -2007 Project Name Proposed Fundinj7 Water Works Park and Butler House Trail Head $ 754,000 $ 754,000 Proiect Description This project involves the development of the City-owned land surrounding the new water treatment plant into a "natural park", with prairie grasses, wildflowers, native trees, bike trails, nature trails, parking lot, park shatters, and river access. A portion of this funding is for the Butler House Trailhead Project which includes a trailhead parking lot and a link across the Butler Bridge to the existing trail system along Dubuque Street north of the Iowa River. This funding will address recommended structural improvements within the park. Project Fundin,q FY03 FY04 FY05 FY06 FY07 GO Debt $ 200,000 $ 200,000 $ 250,000 Fed $ 104,000 Project Name Proposed Funding Meadow Street Bridge and Trail Connection $ 310,000 $ 310,000 Project Description This project will replace the Meadow Street Bridge and provide a means for the Court H Tra to connect to and cross Meadow Street at th s ocation. Project Funding FY03 FY04 FY05 FY0~ FY07 RUT $ 310,000 Project Name Proposed Funding Stormwater Permits, Plans $ 1,000,000 Project Description $ 1,000,000 =The Phase ti Stormwater Regulations require Iowa City to apply for a Stormwater Permit by March 10, 2003, and to imprement the six programs included in those regulations. Each of the six programs has measurable goals as part of the permit and requires the submittal of periodic reports to the State. Jncluded in these goals is the stormwater system mapping, which entaits collecting data about existing storm structures in the field, along with creating a database to contain the non-graphic data and linking the database to the drawing that contains the igraphical data. Pro/ect Funding FY03 FY04 FY05 FY00 FY07 GODebt $ 610,000 $ 130,000 $ 130,000 $ 130,000 City of Iowa City Capital Improvement Program FY 2003 - 2007 Project Name Proposed Fundinj7 64-1A Plaza Towers $ 7,170,000 Project Description $ 7,170,000 lFinancial support for a $22million + redevelopment of the last urban renewal parcel downtown. Bonds will be repaid by the taxes paid on a minimum assessed varue agreed to by the developer of the project. Project Funding FY03 FY04 FY05 FY06 FY07 GO Bonds (TIF) $ 7,170,000 Proiect Name Proposed Funding Lower West Branch Road $ 3,800,000 $ 3,800,000 Proiect Description IThis will reconstruct Lower West Branch Road to standards from its project City intersection with Scott Boulevard to Taft Avenue. Development along this segment is obligated to pay a prorata share of the cost of reconstruction based on current dollars at the time of development approval Project Funding FY03 FY04 FY05 FY06 FY07 GO Debt $ 3,800,000 Pro/ect Name Proposed Funding Landfill Cell $ 2,300,000 $ 2,300,000 Project Description This project which is incruded in the LandfJrl Master Plan will be the fifth cell in the West half of the randfill and is expected to last approximately 8 years. This cell will include the approved clay liner system and shredded tire drainage system to reduce construction costs and promote recyc ng. J Project Funding FY03 FY04 FY05 FY06 FY07 Landfill Revenues $ 2,300,000 448- City of Iowa City Capital Improvement Program FY 20O3 - 2OO7 Project Name Proposed Funding Parking Garage Maintenance $ 660,000 Project Description $ 660,000 This project includes routine concrete restoration and application of sealant; and associated repair of stairwells. Project Funding FY03 FY04 FY05 FY06 FY07 Parking Revenues $ 330,000 $ 330,000 Project Name Proposed Funding Riparian Restoration - Corp of Engineers - Peninsula and Waterworks Parks $ 70,000 $ 70,000 .Project Description This project provides riparian and wetland habitat restoration to improve water quality in the Iowa River and enhance biodiversity. Woodlands and wetland along the Iowa River in the Waterworks and Peninsula parks will undergo restoration and complete a portion of our park plan. Construction of a trail in the Waterworks Park portion is included. The project also includes streambank stabilitzation on the south side of the Park Road bridge on the east bank of the river. This is a joint project with the Corps, Coralvilre and University of Iowa. Project Funding FY03 FY04 FY05. FY0( FY07 GO Debt $ 70,000 Project Name Proposed Funding Taft Road GSR $ 130,000 $ 130,000 Project Description pumpLand acquisitiOnfacilities for a one million gallon buried potable water storage reservoir, including Project Funding FY03 FY04 FY05 FY06 FY07 Water Revenues $ 130,000 City of Iowa City Capital Improvement Program FY 2003 - 2007 Project Name Proposed Fundin.q Old Bus Depot Land Acquisition $ 400,000 $ 400,0OO Project Description Acquisition by the General Fund of the the old bus depot located at the intersection of G bert and College Streets. Project Fundin.cI FY03 FY04. FY05 FY06 FY07 GO Debt $ 400,000 Project Name Proposed Fundinq Gilbert St / Highway 6: Dual Left Turn Lanes $ 3,000,000 $ 3,000,000 Project Description Reconstruct the Gilbert Street / US Highway 6 intersection to include dual left turn lanes on Gilbert Street and accommodate the future expansion of US Highway 6. Project Fundinq FY03 FY04 FY05 FY06 FY07 GO Debt (07) $ 3,000,000 Project Name Proposed Fundinq Culvert / Railing Maintenance $ 298,000 $ 298,000 Project Description Reprace and improve railings to the City's many road crossing culverts. Project Fundin,cI FY03 FY04 FY05 FY06 FY07 RUT $ 298.000 -50~ Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt Bridges 1 BURLINGTON ST BRIDGE- The south bridge is having a problem with $800,000 SOUTH delaminating concrete on the bottom side of the arches. In addition to this repair, the railing should be replaced to reduce the risk of small children falling off the bridge.. 2 F STREET BRIDGE This project involves the removal and replacement $250,000 of the existing corrugated metal arch bridge with a larger bridge. 3 FOURTH AVENUE BRIDGE This project will replace the bridge over the South $255,941 Branch of Ralston Creek at Fourth Avenue and will include sidewalks. Possibility of approximately $75,000 state funding. ** 10/02: This project moved out from planned FY04. Meadow Street Bridge has become higher priority than this project. 4 IOWA RIVER BRIDGE @ This project provides an Iowa River Bridge along $2,165,000 MORMON TREK the route of Mormon Trek south of the new Public Works Facility. 5 MEADOW STREET BRIDGE This project will replace the bridge over Ralston $300,000 Creek at Meadow Street. 10/14/02: CIP estimate needs to identify revenue sources. This project has become higher priority than 4th Ave Bridge based on latest bridge assessments. *** Requested schedule will require FY03 amendment. 6 PARK RD. BRIDGE APPROACH This project involves the removal and replacement $150,000 of settled and cracked approach pavement and the removal and replacement of the bridge expansion joints. 7 PRENTISS ST. BRIDGE This project involves the removal and replacement $375,000 of the existing triple corrugated metal pipe culvert with a bridge. 8 ROCHESTER AVENUE BRIDGE This project will replace the bridge over the North $320,000 Branch of Ralston Creek at Rochester Avenue and includes an 8' sidewalk. 9 SECOND AVENUE BRIDGE This project will replace the bridge over Ralston $250,000 Creek at Second Avenue and will include sidewalks. 10 SIXTH AVENUE BRIDGE This project involves the removal and replacement $250,000 of the existing twin box culvert with a larger bridge. 1 THIRD AVENUE BRIDGE This project will replace the bridge over the South $250,000 Branch of Ralston Creek at Third Avenue. - 51 - Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt 12 420TH ST NEAR INDUSTRIAL This project will include paving 420th Street to $1,056,000 PARK urban standards from Hwy 6 to approximately one half-mile east and intersection geometric improvements at Hwy 6. This project will facilitate expansion of the industrial park. 13 AMERICAN LEGION-SCOTT TO This project will reconstruct the road to urban $2,100,000 TAFT standards and will include an 8' wide sidewalk on one side. 14 BENTON-ORCHARD/OAKNOLL This is a capacity related improvement identified $3,500,000 by the Arterial Street Plan. 15 CEMETERY ROADS Resurface specified roadways within Oakland $100,000 RESURFACING Cemetery as part of the city-wide biennial asphalt resurfacing program. 16 DODGE ST - Street Reconstruction $5,320,000 GOVERNOR/BOWERY 17 DUBUQUE RD PAVING - Reconstruct and upgrade to urban cross sections. $600,000 BRISTOL/DODGE 18 DUBUQUE ST ELEVATION This project will elevate the north bound lane of $2,500,000 Dubuque Street between Taft Speedway and Foster Road. This project will eliminate the frequent flooding of the north bound lanes caused by locally heavy rains.. 19 DUBUQUE ST/PARK RD Add left turn lanes to improve capacity constraint. $350,000 INTERSECTION IMPRV. 20 DUBUQUE/CHURCH LEFT This project will construct left turn storage lanes on $300,000 TURN BAYS the north and south approaches of this intersection. Dubuque St capacity is constrained at this intersection because there are no dedicated storage lanes for left turning vehicles. 21 FOSTER RD-DBQ/PRAIRIE'DU This project will pave this portion of Foster Road. $900,000 CHIEN 22 FOSTER RD/DUBUQUE This project will improve the geometric, capacity $1,000,000 INTERSECTION and safety of the intersection and will involve the addition of turn lanes and signals. 23 GILBERT ST IAIS UNDERPASS This project relocates the sidewalks of the Gilbert $282,000 St. underpass at the IAIS Railroad. The sidewalks are moved further from the street and existing erosion problems are addressed. - 52 - Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt 24 GILBERT ST IMPROV-N Reconstruction of San~ Road (S. Gilbert St.) from $2,250,000 LANE/SYC L Napoleon Lane to the Sycamore L and will include a four lane cross section from Napoleon Lane to the East-West Arterial and turn lanes at major intersections south of the East-West Arterial. This is a joint project with Johnson County, who will continue the improvements south to 480th Street. 25 GILBERT ST. SOUTH This will provide proper road capacity for expected $800,000 growth south of Napolean Park. 26 GILBERT/BOWERY This project will add left turn lanes on Gilbert $420,000 INTERSECTION-LEFT LANES Street. This project will also include storm sewer along Prentiss Street to Ralston Creek. 27 HIGHWAY 921 STREETSCAPE Streetscape improvements on Hwy 92'1 entrance - $700,000 Sturgis Ferry Park to US Hwy 6. This project includes landscaping, lighting and sidewalk improvements. *** Project should be coordinated with Sturgis Ferry Park upgrade and/or Riverside Drive Redevelopment project. 28 HIGHWAY 965 EXTENSION This project will be initial phase of constructing $5,000,000 Hwy 965 extended from the south side of Hwy 218 to Melrose Avenue to arterial standards. 29 HWY 6 LAKESIDE TQ 420TH ST Extend the divided 4-lane cross section of Hwy 6 $4,845,000 from Lakeside Drive east to 420th Street and include turn lanes at intersections. 30 KEOKUK ST This project would reconstruct Keokuk St. and $1,540,000 RECONSTRUCTION remove the sharp turn south of Highland Avenue. 31 KRALL AVENUE This project would construct an extension of Krall $5,000,000 Avenue north across 1-80 to a new intersection with Iowa Hwy 1. 32 L MUSCATINE- Reconstruction of streets and sidewalks. $800,000 KIRKWOOD/SPRUCE 33 L MUSCATINE- This project will reconstruct Lower Muscatine Rd $800,000 SPRUCE/DEFOREST from Spruce to DeForest and will include a left turn lane at the intersection with Sycamore and improved storm sewer. 10/14/02 Desc: This project will reconstruct Lower Muscatine Rd from Spruce to DeForest and will include a center turn lane and improved pedestrian facilities. 34 LAURA DRIVE This project would reconstruct Laura Drive $500,000 RECONSTRUCTION between Foster Rd. and Forest View Trailer Court. 35 MAIER AVENUE UPGRADE Reconstruct and improve street to urban design $4,000,000 standards. - 53 - Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt 36 MELROSE-WEST-218/CITY Reconstruct and improve street to urban design $3,000,000 LIMITS standards. 37 MORMON TREK-HWY This project includes paving, sidewalks, storm $5,725,000 921/SAND RD sewer and grading. This does not include the bridge spanning the Iowa River. 38 MORMON TREK-LEFT TURN Provide reft turn lanes at major intersections; or a $4,000,000 LANES continuous center left turn lane through the corridor. 39 MYRTLE/RIVERSIDE TRAFFIC Signalization of intersection based on warrants. $80,000 SIGNALS 40 N DUBUQUE ST MEDIAN This project will improve the pavement cross $490,000 IMPROV. section, provides trees and shrubbery in the median and improved Iow level lighting. Some design budgeted in FY01, however, construction phase is on the unfunded projects list, beyond FY05. 41 NS MARKETPLACE PHASE 2 Continue improvements staded in FY02. This $461,000 project will include decorative cross walks at the intersections of Jefferson & Linn, Market & Linn, and Market & Gilbert, as well as decorative street lighting on Bloomington from Linn to Gilbert and on Gilbert from Market to Bloomington and various benches, bike racks, and garbage receptacles. 42 RIVERSIDE DRIVE Streetscape improvements on Riverside Drive $2,000,000 STREETSCAPE between Myrtle Avenue and US Hwy 6. Project includes consolidation of driveways, undergrounding of utilities, installing sidewalks and landscaping. 43 S GILBERT ST IMPROVEMENTS Reconstruction from Benton Street to Stevens $6,000,000 Drive, estimate of $6 million on unfunded list. 44 SCOTT BLVD LIGHTING Install roadway lighting arong Scott Boulevard $57,000 between Muscatine Avenue and Rochester Avenue. Proposed schedule would require FY03 Amend for spring 2003 design. 45 SCOTT BLVD SIDEWALK This project will construct a sidewalk along the $71,999 east side of Scott BIvd in front of Scott Park. 46 SIDEWALK-BENTON STREET Install and widen sidewalks on Benton Street $200,000 between Riverside Drive and Sunset Street. Existing sidewalks would be widened from 4 feet to 8 feet wide. 54- Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt 47 SOUTH ARTERIAL This project would reconstruct Sycamore Street $6,500,000 DEVELOPMENT between Sand Road (Gilbert Street) and Sycamore Street, and extend a two lane arterial street from Sycamore Street through the Langenberg, Sycamore Farms and Streb properties to Scott Boulevard. 48 STURGIS/RIVERSIDE This project will provide a left turn lane for Sturgis $150,000 INTERSECT. Corner Drive at its intersection with Riverside Drive. 49 SYCAMORE-BURNS TO CITY Reconstruct Sycamore to arterial standards, 45 $2,778,300 LIMITS feet wide from Burns to Lakeside and 34 feet from Lakeside south to City limits. Storm sewer and sidewalk improvements included. Bike lanes are planned. 50 SYCAMORE-CITY LIMITS TO L Reconstruct Sycamore to arteriar standards from $1,960,000 . City limits to the Sycamore L. Storm sewer, sidewalk improvements and bike lanes are included. 51 SYCAMORE-HWY 6/DEFOREST This project involves additional lanes to improve $1,350,000 capacity. 52 TAFT AVENUE Lower West Branch to American Legion Road. $3,500,000 53 TAFT SPEEDWAY This project will elevate Taft Speedway. $2,080,000 54 WASHINGTON ST ISLES Reconstruct the aging Washington Street Islands $50,000 RECONSTRUCTION in cooperation with Project Green. 3 - Parking & Transit 55 U SMASH 'EM DEMOLITION Demolition of the U-Smash'm bulding; securing $190,000 adjacent foundations; and restoration of the area to grass. This does not include demolition of the bus depot of the W[Ison's building. (A water pipe will need to be relocated before demolition carl occur.) 4 - Ped & Bike Trails 56 CITY PARK TRAIL LIGHTING Instal pedestrian lighting along the trail in City Park $150,000 to address safety concerns, and to make the trail more useable after dark. 57 COURT HILL TRAIL This project will establish a ten-foot wide $500,000 pedestrian/bicycle trail between Scott Park and Creekside park in east Iowa City along the south branch of Ralston Creek. The City has acquired nearly all of the property necessary for this trail to be constructed. It will be approximately 1.2 miles in length. 58 HWY 1 SIDEWALK / TRAIL Construct a 10 foot wide sidewalk along IA Hwy 1 $1,500,000 between Riverside Drive (921) and Mormon Trek Boulevard. Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt 59 HWY 6 TRAIL-SYCAMORE Continue the Highway 6 Trail to Sycamore Street,- $400,000 /LAKESIDE then south on Sycamore to tie in with the new South Sycamore greenway/trail/stormwater project. 10/8/02 CIP Desc: Ex~end existing trail along Hwy 6 between Sycamore Street and Lakeside Drive. *** Which Desc to Keep ? 60 IA RIVER TRAIL-PED This project would construct a trail and pedestrian $2,000,000 BRIDGE/R.S. bridge between Benton Street and Sturgis Drive on the west bank. 61 IRC-ELKS PROPERTY Construction of a trail along the Iowa River $200,000 Corridor (IRC) on the south side of the Elks property. 62 LINN ST PED IMPROVEMENTS Installation of pedestrian and streetscape $338,300 improvements in walkway next to Van Allen Hall between Iowa Avenue and Jefferson Street. Also improve bus stop on Jefferson and signage at Linn Street and Iowa Avenue. 63 LONGFELLOW/TWAIN PED Extension of Longfellow/Twain pedestrian trail to $120,000 TRAIL Pine Street. 64 N DISTRICT NATURE TRAIL Construct a trail along Williams pipeline easement $300,000 from Bristol Drive to Dubuque Street. 65 PED BRIDGE - ROCKY SHORE Construct a pedestrian/bicycle bridge over the $800,000 TO PENINSULA Iowa River to connect the existing Rocky Shore sidewalk/trail with the future Peninsula Parkland trails. 66 PEDESTRIAN OVERPASS Construction of an ADA accessible pedestrian $1,000,000 overpass over Benton Street at Roosevelt School. 67 RIVERSIDE DRIVE PED TUNNEL Construction of a pedestrian tunnel through the $400,000 railroad embankment to provide a pedestrian route on the west side of Riverside Drive south of Mydle Avenue. 68 SAND LAKE TRAIL Develop a walking/biking trail.around Sand Lake to $400,000 tie in with existing Iowa River Trail and the new Highway 6 Trail. 69 SHIMEK SCHL/FOSTR RD EXT Construct a trail north of Shimek School to future $70,000 TRAIL Foster Road. 70 SIDEWALK-HIGHWAY 921 Construct a 10 foot wide sidewalk along S. $600,000 Riverside Drive (921) between US Hwy 6 and the future extension of Mormon Trek Boulevard. 71 SIDEWALK-ROCHESTER Complete gaps in the siewalk system on $100,000 Rochester Avenue between First Avenue and Scott Boulevard. - 56 - Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt 72 WATERWORKS PK TO Connect Waterworks Park and Peninsula Park $1,200,000 PENINSULA PK CONNECTOR with a trail under 1-80. TRAIL 73 WILLOW CREEK TRAIL - Kiwanis Park to Highway 1 (including culvert) $1,635,000 PHASE III 515,000; Highway 1 to Hwy 921 $450,000; Hwy 921 to Napoleon Park $670,000. 74 WILLOW CREEK TRAIL-WEST Continue Willow Creek Trail from its current west $1,200,000 terminus, either under or over Highway 218, to connect with the new trail in Hunters Run Park and further west possibly as part of County Farm project. 75 WILLOW CREEK/SYCAMORE Construct a trail along the sewer easement $500,000 TRAIL between Napoleon Park and the South Wastewater Plant. 5- Wastewater 76 NORTH BRANCH DAM TRUNK This project extends easterly along Ralston Creek $3,330,460 SEWER from the North Branch Dam to Scott Boulevard. 77 NORTHEAST TRUNK SEWER Reconstruction of an under-sized sewer through $4,503,800 the NE neighborhoods. 78 ROHRET SOUTH SEWER This project would extend the 30" sanitary sewer $1,000,000 along Abbey Lane from Burry Drive to the west side of Highway 218. This project will allow development within the watershed of Highway 218. 6 - Water 79 ROHRET ROAD LIFT STATION Construction of a lift station south of Rohret Road $1,177,000 and adjacent to the east property line of Hwy 965 extended. This project will be necessary to accommodate growth in the southwest district and to accommodate future expansion of the landfill. 80 ROHRET/SLOTHOWER GSR Construction of a one million gallon buried potable $1,250,000 water storage reservoir including pumping facilities. Land Acquisition in FY02, FY03. 81 TAFT/COURT GROUND Construction of a one million gallon buried potable $1,250,000 STORAGE RES. water storage reservoir including pumping facilities. Land Acquisition only in FY02, FY03. ? - Stormwater 82 BROOKLAND PARK STORM This project will construct a storm sewer to $260,000 SEWER separate storm water flows that are presently flowing into the sanitary sewer system on Brookland Park Drive. ** FY03 would require amendment for design and land acquisition per Engineering proposed timeline. - 57 - Capital Improvement Projects Unfunded Projects cf Project Name Unfunded Amt 83 CARSON LAKE REGIONAL Construction of a regional storm water $1,000,000 STORMWATR management facility on the middle branch of Willow Creek immediately west of Highway 218. This facility will serve development west of Highway 218 and south of Rohret Road. ** Rohret South Sewer project is a prerequisite to this project. 84 HAFOR CIRCLE STORM SEWER This project involves improvements to the storm $600,000 sewer to alleviate yard flooding. 85 IOWA AVENUE CULVERT This project will repair a box culvert that carries $300,000 REPAIRS Ralston Creek under Iowa Avenue. 86 N BRANCH BASIN EXCAVATION Aerial mapping done for the update to the flood $116,00(~ plain maps revealed that sedimentation has consumed a portion of the capacity of the facility. This basin is located in Hickory Hill Park. 87 OLYMPIC COURT Stormsewer retrofit to relieve localized flooding $400,000 STORMWATER from stormwater runoff. 88 SANDUSKY STORM SEWER Provide a larger storm sewer system designed to $405,000 reduce the depth of ponding in the stormwater management basin south of Sandusky Drive and east of Pepper Drive. Proposed schedule would require FY03 Amend for design and some acquisition costs. *** Need to designate funding source 89 SUNSET ST STORM SEWER The area just north and south of Kineton Green, $380,000 east of Sunset, has experienced back yard flooding and drainage problems. 90 VALLEY ST STORM SEWER Repair storm sewer due to flooding. $150,000 91 VAN BUREN STORM This project will replace a segment of storm sewer $150,000 that has rusted through and is under sized. *** Requested timeline will require an FY03 amendment. 8 - parks &Recreatiot~ 92 CITY PARK RIVERBANK This project will use rip-rap and vegetative cover to $120,000 PROTECTION protect the riverbank along the east edge of City Park. 93 CITY PARK SIDEWALKS Replace existing 4 foot sidewalk between Templin $110,000 Rd and the lower park entrance with an 8 foot sidewalk; construct a 6 foot lighted sidewalk from the Festival Stage to the main parking lot. 94 DOG PARK DEVELOPMENT Develop a fenced area, at least five acres where $50,000 dogs can legally be exercised off leash. Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt 95 FESTIVAL STAGE Future improvements which have been discussed $150,000 IMPROVEMENTS include restrooms and an open-air shelter. 96 LEISURE POOL DEVELOPMENT Retrofit City Park pool into a "leisure pool" facility ( $4,600,000 water slide, spray fountains, play area, etc.) 97 MERCER PARK BALL FIELD Replace and upgrade the lighting system on three $225,000 LIGHTING of the Mercer Park softball/baseball diamonds. Improvements will better aocomodate baseball usage. 98 MESQUAKIE PARK This project will cover the entire old landfill with soil $1,500,000 for safety purposes in order to open up the green space for passive/semi-passive public use. 99 PENINSULA PARK This project involves initial funding for the $1,000,000 development of the lower elevation of the peninsula area into a "natural park", with prairie grasses, wildflowers, native woodlands and trails. This type of development and comprehensive plan will help protect the wellheads for the City's water supply. $1 million additional construction cost estimate is on the Unfunded / Pending projects list. 1OO REC CENTER EXPANSION Expand the Robed A. Lee Community Recreation $5,000,000 Center, likely expansion would be to the east over the existing parking lot which would allow for an expanded gymnasium as well as additional space for racquetball, arts and crafts, community meetings and other activities. IOi SCOTT PARK DEV./BASIN This project will develop Scott Park into a $300,000 EXCV. neighborhood/regional park and will excavate the basin in order to serve its intended function as a stormwater management area. IO2. SKATE PARK IMPROVEMENTS In anticipation of the new skate park becoming $150,000 very popular, improvements such as another open- air shelter and restrooms will likely be needed. I¢~ SOCCER COMPLEX TRAIL DEV. Construct a trail system at the Kickers Soccer Park $220,000 to create accessibility for persons with disabilities, and for general pedestrian/bicycle usage. . ~O~ WATERWORKS PARK PH II Phase II of Waterworks Park FY02 project. $579,000 9 - Airport ~0~' AVIATION COMMERCE PRK Construction of a 60,000 square foot building shell $4,000,000 SPEC BLD for the Aviation Commerce Park 1~ - Other Pt;ojects I¢,o CEMETERY MAUSOLEUM Construction of a mausoleum. $35D,000 ID-/ CHAUNCEY SWAN FOUNTAIN This project involves the reuse of components of $110,000 the old City plaza foruntain. - 59 - Capital Improvement Projects Unfunded Projects Project Name Unfunded Amt FIBER OPTIC SYSTEM This project connects City buildings onto a fiber $350,000 optic backbone, greatly increasing data transmission capacity. FIRE STATION #1 RELOCATION Relocate and expand / modernize Central Fire $10,000,000 Station #1. FIRE STATION #2 RELOCATION Construction of a relocated Fire Station #2 in the $1,500,000 Southwest Planning District. FIRE STATION CfA This project involves the purchase of land to $700,000 constuct an additional fire station in the northeast area of Iowa City. Recent land annexations and in- fill development have increased service demands in this area. Construction costs are on the unfunded / out years. FIRE STATION 5 Construction of Fire Station #5 in the South $1,500,000 Planning District. FIRE TRAINING FACILITY This project will construct a state of the art fire $890,000 training facility to address all aspects of emergency service delivery including fire suppression, emergency medical services, hazardous material releases and rescue. The facility will be used for new recruits, continuing education for veteran firefighters and shared with the Johnson County Mutual Aid Association. GIS COMPUTER PACKAGE This computerized system would provide an $900,000 interactive referenced database for City facilities from infrastructure records to permitting, with crime and accident data also included. MAPPING SYSTEM UPGRADE This project will upgrade and integrate the various $293,000 mapping systems of the City's infrastructure, facilities and districts to a single, multi-layer map and will incorporate parcel data prepared add maintained by Johnson County. The mapping system will be designed and built to facilitate eventual migration of the data to a GIS system. Requested timeline would require amendment to FY03 budget, and remainder budgeted in FY04. Need revenue source identified PUBLIC WQRKS COMPLEX - Construction of Vehicle Maintenance bldg, truck $4,085,000 EQUIP DIV wash, salt storage location, and related site work. RIVERSIDE DRIVE This project includes methane abatement, dynamic $2,180,000 REDEVELOPMENT compaction and fill at the 7 acre site owned by the City at Riverside Dr. and Hwy 6. This site preparation would allow for marketing of this property for commercial development. - 60 - Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt I I~ SUMMIT ST. HISTORIC PLAN Streetscape and intersectior~ elements through $260,000 Summit Street Historic District. Total Unfunded Projects $161,479,§00 lJolmson County Pat Hamey, Chairperson Mike Lehman Terrence Neuzil Sally Stutsman Carol Thompson JOINT MEETING WITH COUNCIL MEMBERS OF IOWA CITY, CORALVILLE, AND NORTH LIBERTY, IOWA CITY SCHOOL BOARD OF DIRECTORS AND JOHNSON COUNTY BOARD OF SUPERVISORS Wednesday, January 22, 2003 Boardroom - 2nd Floor Johnson County Administration Building 913 South Dubuque Street Iowa City, Iowa 52240 Agenda INFORMAL MEETING 1. Call to order 4:00 p.m. 2. Discussion/update of the following: a) Senior Center funding (County) b) MYCA (County and North Liberty) c) Joint Legislative issues (County) d) Joint Congressional Legislative issues (County) e) 17 year olds voting in School Board Elections (Iowa City Community School District) f) Bonds (Iowa City Community School District) g) Educational Conference (Iowa City Community School District) h) Regional Fire Protection (Iowa City) i) Status ofporposed Iowa City dog park (County) j) Date and time of next meeting k) Other 3. Inquires from the public 4. Adjournment 913 SOUTH DUBUQUE STREET, SUITE 201 * IOWA CITY, IOWA 52240-4207 * PHONE: (319) 356-6000 * FAX: (319) 356-6036 MINUTES Preliminary/Draft PUBLIC ART ADVISORY COMMITTEE THURSDAY, DECEMBER 12, 2002 CIVIC CENTER LOBBY CONFERENCE ROOM Members Present: Chuck Felling, Rick Fosse, Marcia Klingaman, Sandra Hudson, Barbara Camillo Members Absent: Betsy Klein, Terry Trueblood, Emily Walsch Staff Present: Karin Franklin Others Present: Denis Roussel Call To Order Sandra Hudson called the meeting to order at 3:33 PM. Public discussion of any item not on the aqenda Sandra passed along the strategic plan from Cedar Falls art program as information that might be helpful for next year's committee. Consideration of the minutes of the November 7, 2002 meeting Felling had a question about friendly amendment on page 2 referring to the addition of the bullet point regarding gifts. Sandra clarified the point by pointing out the bullet and how it was an addition to the policy. MOTION: Rick Fosse moved that the minutes from November 7, 2002, be approved as submitted. Chuck Felling seconded the motion. Motion passed 5-0. Updates Neighborhood Art Project (Felling): Felling provided a handout detailing the subcommittee report. The committee met five times since the last report of the Neighborhood Art Subcommittee to the ICPAAC. The interviews with the Iowa City adists and with Neighborhood Association members are completed and key statements from those interviews are used in the script and in a rough compilation for the introductory video for the Art in the Neighborhoods. The script for the video will need some minor editing as we complete the video aspects of the video. (E.g. art pictures to accompany the video; inserting voice-overs). Felling presented some questions that had been raised by the Neighborhood Art Video group that required response from the whole Public Art committee. Barbara Camillo arrives. Hudson stated the video could act as a priming source for other groups, and could be distributed to help other communities. Hudson addressed the first question presented by Felling as to budget/funding. Funds will be evenly distributed between all three neighborhoods specified in phase I, Northside, Longfellow and Wetherby. The money will be evenly distributed but the exact amount cannot be determined at this stage. The total amount is $38,000 for this fiscal year; this is to also cover the cost of the artists doing the charettes. Initially, there are to be three artists at each individual charette and then pare down one artist per neighborhood. Franklin asked how much scrutiny the public art committee will give the selections and will they defer to the selection of the charette process. She expressed the concern that creativity not be squelched but that the Council will need to approve any artwork acquired or commissioned. Public Art Advisory Committee Minutes DECEMBER 12, 2002 Page 2 Hudson agreed and felt from the initial meetings that the neighborhoods had definite creative ideas and these would be well represented. She also said what will be coming to the committee will be what has been chosen by the neighborhoods. They have set up the process specifically because they think it will work smoothly. Granted sometimes the process in itself can be flawed, i.e. a public safety issues. Hudson noted the timeline is connected to the budget. Selection and approval will be submitted to the ICPAAC for review and approval and then on to the Council, who has the final approval. Franklin requested a cutoff date for neighborhoods to show commitment to developing an art project. She suggested the end of March as a possible timeline. This can be the date to pass along to the neighborhoods to show their commitment. Hudson noted there is nothing stopping everyone from going back to the state again for additional funding. Fosse asked how to get in touch with the charette artists. Sandra mentioned that the state has a list of charette artists, Bruce Williams has this list. Another idea is to put out a call like you do for regular artists. Hudson asked if there were any other discussion on the update issue. Felling responded that this update was well done. Poetry on the buses (Klingaman) - Klingaman spoke with Kara Logsdon at ICPL and with Ron Logsdon at the transit department to have everything done in coordination. April is poetry month and the library has lots of workshops and high involvement in selection of poetry. They are getting started as a committee in January and planning to kick off the project in April. Hudson asked for clarification as to if the poetry will be on inside or outside of the bus. Klingaman noted they will be on the inside of the bus, on the upper panels and that will give a variety of exposures. She also thought an idea would be to use the kiosks downtown to display poetry also. Hudson inquired about costs. Klingaman said the costs would be minimal; possibly $200.00 for printing costs. Fosse asked if the bus system would lose any profits from advertising with the poetry on the buses. Klingaman responded that she did not believe so; the area is generally used for public information. Hudson asked who the audience would be for the program. Klingaman said they have not decided but will probably use a range of material and authors. Hudson asked for other comments; all were positive. Discussion of application submitted by Denis Roussel for community-initiated public art proiect Rousel began to describe his project, The Koan Project, as using ad spaces with words or sayings that surprise people and make them think. Some of the ideas are "What was my first thought" and" If two hands clap what is the sound of one hand". These ideas are not to make sense on an original level, they are not meant to be resolved when in the form of a question, but to bring the reader to another level of awareness, to elicit an emotional response. None of the sayings comment on social issues and would not offend. The idea of using advertising space is not a new one; many have done this in Europe. He does have guidance and help from a teacher at the University of Iowa. Roussel would like to video tape the individual reactions to seeing the sayings to be a part of his project. Some of the sayings are translations from various languages. Roussel would like to put the Koans on 5 buses for 2 weeks in April 2003. Hudson noted that one can not video tape another without permission and would require approval after the taping. She suggested contacting his department at the University and find out the legal issues that would need to be addressed. Public Art Advisory Committee Minutes DECEMBER 12, 2002 Page 3 Franklin asked if he is asking for funding for the art and the video. Roussel said he wanted funding for only the art. Fosse asked how the Koans were chosen. Roussel responded that he did a survey among his friends and asked them to select the ones they would read the most. Franklin verified the date of April 2003. Since the neighborhood project would fall in two fiscal years and funds can be rolled over from one year to the next, there should be sufficient cash in this year's budget to cover this project. It would be conceivable to spend under $600.00 in the next couple of months. Sandra commented it is financially feasible and the Committee needed to talk about the project itself. Fosse commented that the project is interesting but doesn't see the art connection. He questioned where do we go from here with other agencies looking to get their messages out. Felling disagreed with the issue of this not being art. He cited the poetry project as analgous to Roussel's project. Sandra asked if there was another area of the City this project might be closer to, and if they might have funds available. Camillo commented that it might look as if the City has a bias/judgment in one way or another by this presentation. Fosse said we seem to be funding provocative statements and questioned if this is the goal of the Public Art Committee. MOTION: Fosse moved that we do not accept the Koan Art Project. Camillo seconded the motion. Motion passes 3-1. Hudson thanked Roussel for his time, but the Art committee has chosen not to use his project but there may be other arms of Government or agencies that might be better suited for this interesting project. Next Meeting is February 6, 2003. Other Business The Committee presented Sandra Hudson with a certificate and thanked for her hard work and dedication to the Public Art Advisory Committee. Adioumment Sandra Hudson adjourned the meeting at 4:40 PM. IP28 MINUTES DRAFT SENIOR CENTER COMMISSION TUESDAY, DECEMBER 17, 2002 MEMBERS PRESENT: Lori Benz, Jay Honohan, Betty Kelly, Jeanne Hera, Allan Monsanto, Charity Rowley, Jim Schintler, Deb Scheenfelder, Carol Thompson. MEMBERS ABSENT: none STAFF PRESENT: Michelle Buhman, Linda Kopping, Susan Rogusky and Julie Seal. GUESTS: Stan Aldinger, David Bell, Eve Casserly, Barbara Hackman, William Laubengayer, Robert Norris, Charlotte Walker CALL TO ORDER MINUTES On the November 12, 2002 minutes, item 2, page 2, remove the phase "for all social components" and insed the word "people." The amended sentence should read, The Center needs to keep an open door for afl people. On the November 19, 2002 minutes, page 2, under Post Article Assignment, change Schoenfelder to Rowley. Aisc on page 2, modify the bulleted item beginning "Change the function of the building" to read: Change the function of the building. Eliminate all Senior Center sponsored programs and make the space available to other agencies housed in the Center. Examples of agencies would include the County Health Department and Visiting Nurse Association. The City wouldjust provide the space. Lastly, on page 4, item 4, under Timeline, insert the word Commission after Senior Center so the sentence reads Senior Center Commission votes it up or down. Motion: to approve the November '12, 2002, and November 19, 2002, minutes as amended. The motion carried on a vote of 9-0. Monsanto/Schoenfelder PUBLIC DISCUSSION None 2003 SLATE OF OFFICERS Benz reviewed the slate of nominated officers and solicited additional nominations from the floor. Motion to elect officers as proposed by nomination committee. Motion passed on a vote of 9-0. Rowley/Thompson. The following officers were re-elected: Honohan as Chair, Hera as Vice-Chair, and Rowley as Secretary. LEASE UPDATE- The lease is still pending. The issue of ownership of some of the items in the kitchen remains unresolved. Heritage Area Agency on Aging has been asked to provide C:\TEMP\DEcernber__.doc MINUTES DRAFT SENIOR CENTER COMMISSION 2 TUESDAY, DECEMBER 17, 2002 additional information related to the source of funding used to purchase the equipment in question. REPORT FROM THE PARTICIPANT ADVISORY MEETING - Casserly, Aldinger The Participant Advisory Committee reviewed feedback from the participant budget meetings and found that participant opinion appeared to be fairly equally split between support for, and opposition to, the imposition of membership fees. Committee recommendations included: 1. Eliminate consideration of membership fees and focus on obtaining donations to support the operation of the Center. The rational for this approach is that unlike membership fees donations would be tax deductible. 2. Immediate implementation of an aggressive fundraising drive. Prior to the beginning of fiscal year 2004 the total amount raised could be applied to the operational budget deficit. If the amount raised is less than the $57,000 needed, the outstanding balance could be used to calculate the amount of membership fees. Membership fees would make up (not exceed) the difference. This would be repeated annually. 3. Staff reductions. 4. Seek funding from grants and agencies such as the United Way. Kopping remarked that similar to the opinions expressed at the participant budget meetings, members of the Participant Advisory Committee were unable to reach a majority opinion at their last meeting. Two members were in favor of the fundraising program outlined in the previous paragraph and the other two indicated that the implementation of membership fees would be appropriate. OPERATIONAL BUDGET PLANS AND PROGRESS The Commission reviewed and discussed Planning for Change, a draft concept paper prepared by Kopping and distributed in the December Commission packet. (This document is available for review and can be found at the Senior Center Receptionist desk in the main lobby of the Center.) Kopping noted that this version of the concept paper contains ideas that have been discussed and recommended at Commission meetings, Participant Advisory Committee meetings, staff meetings, and the series of open participant budget meetings held during November 2002. She stressed that it is a work in progress and intended to be used as a starting point for further discussion. Everything is subject to revision and all funding ideas are still being considered. Commissioners reviewed and participated in an extended discussion of the funding and programming ideas included in Planning for Change. Many recommendations were received and will be incorporated in to a revised version of the document. A special meeting of the Senior Center Commission was scheduled for January 14, 2003, at 3:00 p.m. at the Senior Center. The purpose of this meeting will be to review and discuss the revised concept paper. This meeting will be in addition to the regularly scheduled Commission meeting held on the third Tuesday of each month. Honohan reported that the City Council of North Liberty plans to discuss the possibility of contributing to the Senior Center Operational Fund at a future work session. The City Council of Coralville has denied requests to schedule a discussion of Senior Center funding at a future work session of the council. SENIOR CENTER UPDATE 01/08/2003c:\temp\december~.doc MINUTES DRAFT SENIOR CENTER COMMISSION 3 TUESDAY, DECEMBER 17, 2002 Operations - Kopping Kopping distributed copies of letters recently received from Councilman Steven Kanner and the Director of the National Institute of Senior Centers, Constance Todd. Programs - Seal Seal highlighted January programs such as two new exercise classes and a meditation class. For a complete listing of programs please see the January Post. Volunteers - Rogusky Rogusky reported that the Center for Learning in Retirement is working on the Spring Semester classes and should have at least ten new offerings. CITY COUNCIL - Schoenfelder Council members asked whether or not the Cities of North Liberty and Coralville had committed to providing funding to support the operation of the Center. Schoenfelder responded that she did not have that information yet. BOARD OF SUPERVISORS - Kelly Kelly reviewed the mission of the Senior Center and the role of the Senior Center Commission. She commented on the $57,000 shortfall in the FY04 Operational budget and told Board members that the Commission and staff have been developing a concept paper that will outline a programming and operational plan for addressing the Center's new funding situation. Kelly indicated that the Board will be kept informed of developments in the budget planning process. COMMISSION DISCUSSION Motion: to adjourn. Motion carried on a vote of 8-0. Rowley/Schintler 01/08/2003c:\temp\decem ber~.doc