HomeMy WebLinkAbout09-12-2018 Parks and Recreation CommissionIowa City
Parks and Recreation Commission
Wednesday, September 12, 2018
5 p.m.
Robert A. Lee Community Recreation Center — Meeting Room B
AGENDA
ITEM 1 CALL TO ORDER
ITEM 2 APPROVAL OF MINUTES
ITEM 3 STAFF INTRODUCTION OF LYNDSEY KENT, RECREATION SUPERVISOR,
SPECIAL EVENTS & COMMUNICATIONS— JULI SEYDELL JOHNSON
ITEM 4 PUBLIC DISCUSSION OF ANY ITEMS NOT ON THE AGENDA
ITEM 5 REVIEW CITY EAB RESPONSE PRESENTATION —JULI SEYDELLJOHNSON/ZAC
HALL
ITEM 6 FORMATION OF TREE COMMITTEE —JULI SEYDELL JOHNSON
ITEM 7 PLAYGROUND SURFACES —ZAC HALL
ITEM 8 REPORT ON ITEMS FROM CITY STAFF
a) Parks & Recreation Director —luli Seydell Johnson
b) Parks Division Superintendent—Zac Hall
ITEM 9 CHAIRS REPORT— JOE YOUNKER
ITEM 10 COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS
ITEM 11 ADJOURN
If you will need disability -related accommodations in order to participate in this program/event, please
contact Tammy Neumann, Iowa City Parks and Recreation Department at 3191356-5210 or tammy-
neumann@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your
access needs.
IOWA CITY PARKS & RECREATION COMMISSION
MINUTES PRELIMINARY
AUGUST 8, 2018
RECREATION CENTER — MEETING ROOM B
Members Present: Suzanne Bentler, Steve Bird, Wayne Fett, Ben Russell, Jamie Venzon, Joe
Younker
Members Absent: Cara Hamann, Lucie Laurian, Angie Smith
Staff Present: Zac Hall, Juli Seydell Johnson, Matt Eidahl, Jeff Sears
Others Present: Jim Throgmorton, John Thomas
CALL TO ORDER
Chairman Younker called the meeting to order at 5 p.m.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action):
None
OTHER FORMAL ACTION:
Moved by Bentier, seconded by Fett, to approve the July 25, 2018 minutes as written. Passed 6-0
(Hamann, Laurian & Smith absent)
None
PARKS TOUR:
At 5:05 p.m. the Commission members along with City staff, the Mayor and Councilman Thomas boarded
the bus to go on the annual parks tour. The list of the parks that were included in the tour are listed below:
Walden Green Park — Walden Rd & Morman Trek
Willow Creek Park —1117 Tegg Drive
Villa Park — MacBride Drive & Calvin Ave
Upper City Park — Cabins — 200 E Park Road
Lower City Park — Amusement Rides & Drive Through
Happy Hollow Park — 800 Brown Street
Oakland Cemetery — 1000 Brown Street
Chadek Green Park —1920 Friendship Street
PARKS AND RECREATION COMMISSION
August 8, 2018
Page 2 of 6
Creekside Park —1858 &th Ave Court
Rita's Ranch/Scott Park — 640 S. Scott Boulevard
Cardigan Park — 500 Huntington Drive
Fraunholtz-Miller Park/ Tree Planting along Lower West Branch Road —4329 St. Patrick Drive
Moved by Russell, seconded by Fett, to adiourn the meeting at 8 p.m. Motion passed 6-0 (Hamann
Laurian & Smith absent).
PARKS AND RECREATION COMMISSION
August 8, 2018
Page 3 of 6
PARKS AND RECREATION
ATTENDANCE RECORD
KEY: X = Present O = Absent O/E = Absent/Excused
NAME
n
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Suzanne
1/1/17
X
X
X
X
O/E
X
X
O/E
NM
X
X
X
Bender
Steve Bird
1/1/22
*
*
*
*
X
X
O/E
X
NM
X
X
X
Larry Brown
1/1/18
X
X
X
X
Clay
1/1/18
X
X
X
X
Claussen
Wayne Fed
1/1/19
X
X
O/E
X
X
O/E
X
X
NM
X
O/E
X
Cara
1/1/20
X
X
O/E
X
X
X
X
X
NM
X
X
O/E
Hamann
Lucie
1/l/10
X
O/E
O/E
X
X
X
O/E
X
NM
X
O/E
O/E
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Ben Russell
1/1/22
*
*
*
*
X
O/E
X
X
NM
X
X
X
Angie Smith
1/l/18
X
O/E
X
X
X
X
O/E
X
NM
X
X
O/E
Jamie
1/1/20
X
X
O/E
X
O/E
X
O/E
X
NM
X
X
X
Venzon
Joe Younker
1/1/20
X
X
X
O/E
X
X
X
X
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X
X
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* = Not a member at this time
LQ = No meeting due to lack of quorum
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Iowa City Parks & Recreation Commission Packet
September 12, 2018
Uocomina Events
• Dog swim is scheduled for September 9.
• Saturday Night Roller -Skating at RAL will on Saturday, September 15
• Kids day at the Farmers Market is Saturday, September 22
• Parties in the Parks continue on Sundays in September (9/2 Brookland Park) (9/9 College
Green) (9/16 N Market Square) (9/23 Highland Park) (9/30 Fairmeadows)
Status — Previous Commission Items and Discussions
April 2018
• Discussion of designated specific park spaces as off -leash dog areas.
o To be added to a future agenda
Notable from Parks & Recreation Staff
Parks
• Superintendent of Parks, Zachary Hall, has been selected as a 2018 Corridor Business
Journal 40 Under 40 award recipient. This honor highlights the great accomplishments and
projects the Parks and Recreation department as a whole have been working on.
Recreation:
• Fall registration started August 15. Fall programming for all areas will kick off the week of
September 10t^/171
• The City Park Amusement Rides will continue weekends through September 30. Currently
rides are free.
• With summer programs concluded and City Park Pool closing for the season, staff is finishing
up program evaluations and compiling attendance numbers.
• Staff is working with affiliate groups, other organizations / groups and individuals on reserving
field, pool and facility needs for fall.
• Recreation staff attended the Iowa State Fair to assist with free programming as part of the
Iowa Park and Recreation Association Day.
• Recreation staff presented an interactive STEAM activity which educated attendees about the
flight of a butterfly. Staff assisted participants in making butterfly bracelets and origami
butterflies.
Cemetery:
• Oakland Cemetery will host the Annual U of I Deeded Body Memorial Service on September
21st 2018 at 1:30pm.
Facilities:
• Staff working to clean up splash pads and City Park pools for fall/winter shutdown.
• Dog swim at City Park Pool on Sunday, September 9th
• RALRC staff working through the new Building Automation Controls and getting systems
coordinated and efficient.
• City Hall staff working on painting offices for new staff and waxing terrazzo on weekend hours
• The MPAC gymnasium will be closed September 10-14 for annual gym floor maintenance.
Top Staff Issues
Parks
• Storms have kept staff busy cleaning up downed limbs, tree debris and clearing trails and
roads. More than 100 calls, emails and requests for tree related issues were generated from
the recent storms. Wet, saturated ground conditions have made it difficult to access areas
and perform regular maintenance. Many Athletic Facilities events were forced to cancel due
to ground conditions.
• Part-time staffing continues to be an issue with most students back in class and not working.
Recreation
Recreation staff attended the Ulowa Job fair in August. The majority of part-time positions
have been filled and new/current part-time staff are being trained.
• Recreation staff are currently being certified in CPR for the Professional Rescuer (Instructor) to
certify part time staff
Cemetery
Staff has been busy cleaning up from the recent storms. The cemetery lost one medium size
tree and lots of limbs throughout the grounds.
• All of the cemetery seasonal employees have ended employment and interviews are in
process to pick up at least one season to help this fall.
• With the recent rain and heat, mowing and trimming is top priority.
Iowa City Parks and Recreation Commission Packet I City of Iowa City
Facilities:
• Evening maintenance team managing storm issues and flooding in City Hall elevator pit.
• Heritage Woodworks continues to make progress at cabins, experimenting with mix for
chinking material.
• Scanlon Gym will be closed from September loth through 14 for refinishing and new coatings.
• RALRC ductwork cleaning will take place from September 51h through 71h, air handlers will be
shut down in areas as AmeriClean vacuums the ducts.
• Senior Center is prepping for new watermain work and sprinkler piping, this work is
coordinated with Public Works. The sprinkler piping work will be complete by an outside
contractor.
• Staff are working with ICCSD to install a new swim scoreboard at Mercer Aquatic Center.
Iowa City Parks and Recreation Commission Packet I City of Iowa City
Project
Timeline
Status
Facilities - HVAC Control Software
Multi -year Implementation for all City Buildings
($53S,000 CIP)
Project in progress.
Mercer — HVAC
Summer/Fall 2017
Complete.
Cardigan Park Development
Summer 2018
Project nearly complete.
Villa Park Playground
Summer/Fall 2018
Construction late summer 2018.
Creekside Park Redevelopment
Summer 2018
Project bid —Construction late
summer 2018
Forestry: Tree Inventory
2017
Tree inventory 80%complete.
City Park Cabin Restoration
Construction Fall 2017
Project in progress.
Happy Hollow Shelter & Restroom Upgrades
Construction Fall 2017
Project nearly complete.
Riverfront Crossing Park, Phase 1
Fall 2017—Spring 2018 (Phase 1 and Nature Play)
Project nearly complete.
Chauncey Swan Park
TBD — Park rebuild at end of building project.
Park construction 2018.
Hickory Hill Trails, Signs & Bridges
Construction Spring 2017
Design delayed, work delayed until
Fall 2018.
Iowa City Parks and Recreation Commission Packet I City of Iowa City
Oakland
Cemetery
FY 19 Revenue Report
"* shaded areas represent previous Syr average
Revenue from Lot
Sales
lot Sale Syr
Average
# of
Interments
Interments
Syravg.
Revenue
from
Interments
S year Avg. '
on
_Interments
Total
Revenue
Syr Avg. on
Eotal
revenue
July
$11,050.00
$4,510.00
9
6.4
$4,630.00
$3,315.00
$15,680.00
$7,825.00
August
$3,712.50
$6,540.00
6
8.8
$3,747.50
$4,383.00
$7,460.00
$10,923.00-
Sept
Oct
Nov
Dec
Jan
Feb
March
April
May
June
Totals 1
$14,762.50
$11,050.001
15
1 15.2 1
$8,377.50
1 $7,698.00 1$23,140.001
$18,748.00
Iowa City Parks and Recreation Commission Packet I City of Iowa City