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HomeMy WebLinkAbout09-11-2018 Community Police Review BoardMEMORANDUM COMMUNITY POLICE REVIEW BOARD A Board of the City of Iowa City DATE: September 7, 2018 TO: CPRB Members FROM: Chris Olney RE: Board Packet for meeting on September 11, 2018 Enclosed please find the following documents for your review and comment at the next board meeting: • Agenda for 09/11/18 • Minutes of the meeting on 08/21/18 • ICPD General Orders 95-04 (Administration of Department Training) • Office Contacts - August • Complaint Deadlines Other resources available: National Association for Civilian Oversight of Law Enforcement NACOLE provides information regarding civilian oversight in law enforcement nation wide. For more information see: www.NACOLE.om COMMUNITY POLICE REVIEW BOARD Tuesday, September 11, 2018 — 5:30 p.m. HELLING CONFERENCE ROOM 410 E Washington Street ITEM NO. 1 CALL TO ORDER and ROLL CALL ITEM NO. 2 CONSIDER MOTION ADOPTING CONSENT CALENDAR AS PRESENTED OR AMENDED • Minutes of the meeting on 08/21/18 • ICPD General Orders 95-04 (Administration of Department Training) ITEM NO. 3 NEW BUSINESS • Select Nominating Committee ITEM NO. 4 OLD BUSINESS ITEM NO. 5 PUBLIC DISCUSSION ITEM NO. 6 BOARD INFORMATION ITEM NO. 7 STAFF INFORMATION ITEM NO. 8 TENATIVE MEETING SCHEDULE and FUTURE AGENDAS • October 9, 2018, 5:30 p.m. Helling Conference Rm • November 13, 2018, 5:30 p.m. Helling Conference Rm • December 11, 2018, 5:30 p.m. Helling Conference Rm • January 8, 2019, 5:30 p.m. Helling Conference Rm ITEM NO. 9 ADJOURNMENT If you will need disability -related accommodations in order to participate in this program/event, please contact Chris Olney at 319-356-5043, christirze-olne.v@ioii�a-eity.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. DRAFT COMMUNITY POLICE REVIEW BOARD MINUTES — August 21, 2018 CALL TO ORDER: Chair Townsend called the meeting to order at 5:31 p.m. MEMBERS PRESENT: Monique Green, Don King MEMBERS ABSENT: David Semler STAFF PRESENT: Staff Chris Olney, Legal Counsel Patrick Ford STAFF ABSENT: None OTHERS PRESENT: Iowa City Police Captain Bill Campbell RECOMMENDATIONS TO COUNCIL None. CONSENT CALENDAR Motion by Green, seconded by King, to adopt the consent calendar as amended, removing ICPD General Order 95-04 for separate consideration. • Minutes of the meeting on 07/23/18 Motion carried, 3/0, Selmer absent. King had questions regarding the ICPD General Order 95-04 (Administrative Department Training). Captain Campbell explained the various training requirements for Officers such as weapons certification, academy and field training programs. The Board agreed to defer acceptance of General Order 95-04 (Administrative Department Training) to the next meeting. King will provide a memo with his concerns to specific wording in the orders. NEW BUSINESS None. OLD BUSINESS None. PUBLIC DISCUSSION None. BOARD INFORMATION None. STAFF INFORMATION Green asked about the status of the Board vacancy as the application deadline date had passed. Olney stated the appointment was on tonight's City Council agenda, however there is also a gender balance requirement until October 41'. July 23, 2018 Page 2 TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • September 11, 2018, 5:30 PM, Helling Conference Rm • October 9, 2018, 5:30 PM, Helling Conference Rm. • November 13, 2018, 5:30 PM, Helling Conference Rm. • December 11, 2018, 5:30 PM, Helling Conference Rm ADJOURNMENT Motion for adjournment by King, seconded by Green. Motion carried, 3/0, Selmer absent. Meeting adjourned at 5:55 P.M. COMMUNITY POLICE REVIEW BOARD ATTENDANCE RECORD YEAR 2017-2018 (Meetinu Patel TERM 9/12 10/10 11/14 12/7 1/9118 2/13/18 3/19118 4117/18 4/23/18 518118 6/12118 7123/18 8/21/18 NAME EXP. Mazahir 7/1/21 X X X O/E --- --- ------ ----- ------- Salih ------- ------ Donald 7111/19 X X X X O X X X X X X X X King Monique 7/1/20 X X X X X X X X X X X X X Green Orville 7/1/20 X X X X X X X X X X X X X Townsend Royceann 7i1/21 ---- ---- ---- ---- ---- X O/E X O/E X O/E ------ ------ Porter David 7/1/21 O X O/E X X X X X X X X X O Selmer KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member TRN-01.1 ADMINISTRATION OF DEPARTMENT TRAINING Original Date of Issue General Order Number August 14, 2001 95-04 Effective Date of Reissue Section Code August 9, 2018 TRN-01 Reevaluation Date Amends September 2020 1 TRN-01 Previous Version C.A.L. E.A. Reference Cha ter 33 (see "INDEX AS:") INDEX AS: Authority and Responsibility, Department Training Career Specialty In -Service Training, Definition Department Training Administration Department Training Authority and Responsibility Department Training Committee Department Training Goals Department Training Policy Education and Training Record I. PURPOSE Lodging Reimbursement, Training Meal Reimbursement, Training Reimbursement, Training Training Committee, Department Training Course Critique Training Expense Reimbursement Training Goals, Department Training Policy Statement Travel Costs, Train The purpose of this policy is to establish the policies and procedur4iRthe, administration of the Department Training function. .1r7 TRN-01.2 II. POLICY It is essential that all Department personnel are properly trained to fulfill the Department responsibility to provide professional law enforcement service to the Iowa City community. Training stimulates, develops, and improves the skills, knowledge and abilities necessary for individuals to stay competent in the duties and responsibilities of their respective positions. The dynamic nature of the law enforcement profession dictates that training be a continuous process of personal and professional growth and development. While the Department bears the primary responsibility for personnel training, all supervisors, officers, civilian employees, and designated Field Training officers have the responsibility to acquire for themselves and to teach those with whom they work, the skills, knowledge and abilities necessary to perform their tasks and duties. III. DEFINITIONS A. Proficiency In -Service Training - A training process designed to stimulate, develop, and improve the skills, knowledge, and abilities necessary to stay competent in the duties and responsibilities of the position. Proficiency and responsibilities of the job presently being performed enhances the employee's skills beyond the minimum level and increases the potential for career advancement. B. Career Specialty In -Service Training - A training process used to provide an advance level of instruction in an area of interest and specialization that enhances the overall potential for job satisfaction and career development. IV. PROCEDURES l�g The training goals of the Iowa City Police Department are: A. To stimulate, develop, and improve the skills, knowledge, and;, ` ilitigi of alF1 rl Department personnel B. To provide new officers with the legally mandated basic training<and`@ith the., necessary Department field training. ny ° C. To provide annual in-service training to all officers for purposes,o?;u dating and enhancing their knowledge, skills and abilities. cn D. To present career specialty in-service training on an as needed and/dr'as requested basis so as to provide advanced levels of instruction in areas of specialization necessary to carry out the Department mission and enhance career development. E. To identify and utilize the most cost-effective means for providing basic and in-service training to all personnel. F. To develop as necessary, in-house training programs designed to meet unique Department training needs. DEPARTMENT TRAINING FUNCTION Authority and Responsibilitv A. Unit and Section Supervisors - Each supervisor will assess, on a continual basis, the skills, knowledge, and abilities of their personnel so as to improve upon performance levels and to identify potential areas of career interest and specialization. Whenever a supervisor identifies a specific need for TRN-01.3 proficiency in-service training or career specialty in-service training, they must notify their Division Commander, in writing, of that need or interest. B. Division Commander - Each Division Commander is responsible for updating minimum proficiency in-service training needs (i.e. CPR, Firearm) and career specialty training interests in order to assign those individuals to the proper training courses, when they become available. C. Chief of Police - The Chief of Police makes the final decisions about the development of in-house training programs and the assignment of personnel to particular training courses. These decisions are made based upon the recommendation and requests of the various division commanders, supervisors, officers, and civilian employees. In addition to the previously mentioned responsibilities, the Chief, or his/her designee is responsible for the overall coordination of the Department training function, to include, but not limited to: 1. identification of individual, unit and/or Department training needs; 2. assignment of personnel to appropriate and/or necessary training programs; 3. development and implementation of in-house training programs; 4. maintenance of an inventory of the programs and resources available to provide in-service training; 5. maintenance of Department training records; 6. review and evaluation of training programs; 7. development of an annual Department training plan. D. Department Trainina Committee - On an annual basis, the Chief ofPolice shall appoint representatives from the Department and the departrr*tal training officer to serve on a Department Training CommitteecaT,4e grpos63f this committee is to review, evaluate, and recommend revisions�fpr Department training effort and to identify areas in which trainirig)is Is ng. a Representatives each year shall be selected from various divis"idfi `s ands11 watches to better obtain an overall representation of the Det. 10 Representatives shall have an expressed interest in Department%r intn9. Supervisors shall submit names of officers / employees to the Chief or .", designee who fit these criteria for selection. At the conclusion of their review, the department training officer will prepare a written report summarizing their findings. This annual training review report will be submitted to the Chief of Police for review. The department training officer may use this report as a basis for the development of on -going training. E. Department Training Officer - The department training officer is responsible for ensuring that members of the department receive the minimum mandatory training as required by law. Additionally, he/she shall continually develop, implement and evaluate departmental training and assist in assessing the training needs of the department. He/she shall maintain records of the training provided "in-house" and records/documentation of training received outside the department. EDUCATION AND TRAINING RECORD Officers assigned to attend a training session shall arrive at the designated training at the specified time and with any required equipment. Officers shall attend the assigned TRN-01.4 training in its entirety. In those instances where the officer is required to miss part of the scheduled training for court or other duty related circumstances, the officer shall notify the instructor of the course at the beginning of the session. To the extent possible, officers shall complete any make up assignments as directed by the instructor. The instructor shall be provided the reason for the absence and the anticipated time of return. In situations where the officer is absent for other than a duty -related reason, the officer shall notify his/her supervisor of the absence as soon as possible. Officers missing mandatory training for which they have been scheduled may be required to make up the training. Officers assigned to a training session shall be considered on duty for that day(s). The officer will be reimbursed consistent with city policy for expenses incurred and related to the training. All materials obtained at training are the property of the Iowa City Police Department and the officer may be required to submit the materials for review or to a departmental library. For all departmental training conducted by members of the Iowa City Police Department, the person assigned to conduct the training shall submit a lesson plan or outline to the training officer for review and approval at least three (3) business days prior to the training. The lesson plan or outline shall include the following: A. a statement of performance and job -related objectives; B. the content of the training, specification of the instructional techniques to be used, and the anticipated amount of training time; C. identification of any tests or evaluations used in the training process. The departmental training officer shall maintain a record of all departmental training. These records shall include lesson plans/outline, name of attendees, and the performance of individual attendees as measured by any applicable tests performance evaluations. C, Personnel assigned to the training function following areas: should receive training as;availSle, i t4f Me A. lesson plan development; ='-r _V i B. performance objective development; C. instructional techniques; c w D. testing and evaluation techniques; E. resource availability and use. For training in which officers are tested or evaluated, officers failing to satisfactorily complete the training may be required to repeat the training or attend a remedial training session as directed by their watch commander. In addition, watch supervisors shall note any training deficiencies or needs when completing the employees annual evaluation. Remedial training is personalized training to correct a specific deficiency identified by testing and other evaluation processes during training or routine job performance. Remedial training shall occur in the following manner: Remedial training will be made available by the training coordinator, as the TRN-01.5 need arises. Although timetables are difficult to impose upon remedial efforts due to physical problems, injury, skill development, available seats, course type and instructor availability, etc., a period of one (1) year from the point of observed and documented need for remedial training will be considered reasonable. Exception to the one-year time period may occur, for example, in critical skill areas such as firearms proficiency. These exceptions will be addressed on a case -by -case basis with input from instructor(s), immediate supervisor and the training coordinator. 3. At the end of one year, or earlier in case of a critical skill area, if failure (or specific deficiency) still exists, then a determination shall be made in conjunction with the instructor(s), immediate supervisor and training coordinator, as to the issue of incompetency. A written recommendation shall be drafted to the Chief of Police. disciplinary action may result. Members assigned to remedial training shall display an effort to participate. Failure to do so may result in disciplinary action. Specific remedial training is required for less lethal weapons and firearms. Upon the completion of a training session the employee shall PJovi, departmental training officer copies of any certificates and tesMcoi The training officer shall document the completion of the3ramiag in employee's departmental training file. 4V PROBATIONARY OFFICER TRAINING the w 4 �y,Cy • 9 Law Enforcement Academy 1. The department shall primarily utilize police academies approved by the Iowa Law Enforcement Academy for basic police recruit training. The department shall only utilize police recruit training programs in academies offering the state of Iowa mandated training and certification as stated in Iowa Code section 80B. The curriculum of these programs shall be based upon state law and a job task analysis of the most frequent assignments in required skills, knowledge and abilities. .4 W -ct 2. The training officer shall maintain a close liaison with the staff of the Iowa Law enforcement Academy in order to stay abreast of current training curriculum, provide input to the academy training program, and monitor probationary officer progress while in attendance. 3. When requested through the director of the academy, the department may make available instructors and resources to assist in completing the training curriculum. The Iowa City Police Department shall maintain TRN-01.6 contact with all personnel attending basic training classes. In addition, the departmental training officer shall periodically review the contents of the training received at any outside basic training academies and forward any concerns to the Commander of Support Services for review. All expenses incurred in the attendance of the academy will be paid by the Iowa City Police Department. All probationary officers attending the academy are full time employees of the Iowa City Police Department and receive all applicable benefits and protections provided as such. When requested and to the extent possible the Iowa City Police Department will provide instructors to outside academies. 4. Under normal circumstances, liability for any training -related injury or impairment to a police recruit while attending academy training shall be borne by the department. The police recruit shall be considered "on duty" while attending academy training and shall enjoy the same protections and be compensated the same as other probationary employees with the department. This does not release the academy from exercising due diligence in the health and welfare of the employee while attending the academy. Any employee who feels their health or welfare is not being properly managed while at the academy shall alert the training officer as soon as possible. 5. The academy shall be responsible for the administration of the prescribed training programs and provide for the fair and non-discriminatory testing of each student. Liability for said administration shall be borne by the academy. c: 6. The academy utilized by this department shall provide a 6uQe gall new police recruit members at the time academy training begf�he�, information contained in the guide shall include: a. The organization of the academy. b. The academy's rating, testing and evaluation system. F. C. Physical fitness and proficiency requirements. d. Daily training schedules. e. The academy's rules and regulations. Specific instruction on departmental policies, procedures, rules and regulation shall be the responsibility of the department and shall be taught to the police recruit during the department's field training program. 8. An orientation handbook shall be issued to all new recruit personnel prior to or at the time academy training begins B. Recruit Training All police recruits must comply with the State of Iowa mandatory basic training requirements, regardless of prior experience or training. In accordance with the Iowa Code, section 806, no person shall receive a TRN-01.7 permanent appointment as a law enforcement officer unless that person has been awarded a certificate attesting to successful completion of the minimum standards basic law enforcement training course or received a waiver of the basic training requirements as a result of the officer having already successfully completed a basic training program prescribed by the State of Iowa. 2. Officers attending police recruit training shall be expected to observe all rules and regulations set forth by the course director and must maintain passing grades on police recruit training examinations. a. Probationary officers shall maintain a liaison with the training officer during their academy training, keeping the training officer apprised of their progress and any problems encountered. The training officer will maintain liaison with the departmental and academy staff in order to assure an orderly transition from the academy to the field training program. b. Serious violations of training academy rules or failure to maintain a passing grade shall result in dismissal from the department. 3. All police recruits shall be required to successfully complete the field training officer (FTO) Program administered by the department. The FTO program shall train police recruits in the basic tasks required to complete daily assignments. The training officer shall be assigned to administer the FTO program and manage the field training officers. As part of administering the FTO program, the training officer shall K J '71 ensure the following a. Police recruits are assigned to the FTO program for minimum bf,'l 640 hours. =-`.. V.�- b. Unless part of the prescribed training of the FTO progfam, €,b police recruits are assigned to carry a weapon or make an arrest until the completion of the FTO program. C. Sworn personnel who have not completed the basic training academy shall not carry a weapon or be placed in a position where there is a likelihood of having to take any type of official action. No police recruits are allowed to carry a weapon on duty until satisfactorily completing training pertaining to the department's use of force, weapons, and less lethal policies and passing proficiency testing. e. When necessary, liaison with academy staff reference recruit progress and to stay abreast of any training deficiencies. Rotations of police recruit field assignments. TRN-01.8 g. Guidelines are established for the evaluation of recruits by field training officers. h. Required reports from field training officers and supervisors are completed. Probationary officer training will include training of those tasks most frequently associated with the duties of a patrol officer. Evaluation of these tasks shall be based on and consistent with the evaluation system used in the Field Training and Evaluation Process. The evaluation should assess the probationary officer's knowledge of the topic as well as the probationary officers abilities and skills when performing the requisite task. The evaluation techniques used by FTOs and supervisors for police recruits are consistent and measure competency in the required skills, knowledge and abilities. 4. Standard Evaluation Guidelines The Field Training and Evaluation Process uses ten (10) distinct performance categories to assess the Probationary Officer's quality of work. Each of the Standard Evaluation Guidelines (SEGs) behaviorally describes the various criteria for task accomplishment as follows: _ o a. Exceeds Standards (Consistently meets standards)5 � a i. Without FTO prompting, the Probationer conii46ritlo demonstrates knowledge + skill + application:,Wrfipetency,= ii. A single event done exceptionally well does nqt r oUA- ! i iii. Must occur on all activities in the evaluated category -and recommended minimum of 3 activities observed in That category. b. Meets Standards — YES Probationary Officer is rated according to the Standard Evaluation Guidelines. Expectations increase with time and step advancement. Teaching and Coaching time does not count against meeting standards unless the problem is a serious error, not previously address, or not trained. C. Meets Standards— NO TRN-01.9 Probationary Officer is rated according to the Standard Evaluation Guidelines. Expectations increase with time and step advancement. ii. This requires further documentation of the problem in the Activity Log. iii. Any indication of Corrective Action Necessary requires a "Meets Standards -NO" rating for the day. d. Not Responding to Training When instruction and additional coaching has been provided but the probationary officer is still unable to satisfactorily perform/demonstrate or explain the knowledge/skill area(s), an NRT (Not Responding to Training) notation (X) will be made on the front side of the DOR. Several days of "Meet Standards -NO" with additional/altemative training provided. Repeated specific errors with Corrective Action Necessary with additional/alternative training provided. iii. Repeated gross errors such as improper judgment, improper tactical decision making, indecisiveness, inactivity, etc. with additional/alternative training provided. a ca c� � 5. Upon completion of basic training, officers shall receive training relatind,0 departmental Rules and Regulations and Departmental Ordeis. This 4 j training will be part of the Field Training and Evaluation process and mays be conducted by FTOs or others knowledgeable in this area. - 6. Roles and Responsibilities of Members Involved in the FTO Program Commander of Field Operations I. Oversees Patrol and Investigations, including the Field Training Unit. ii. Directly supervises the Watch Commanders b. Field Training Supervisor i. Training and Accreditation Sergeant. ii. Liaison with the Academy for Probationary Officer attending. iii. Monitors the Probationary Officer's progress at the Academy. TRN-01.10 iv. Assigns the Probationary Officers to the Step Rotation and FTOs. V. Monitors trainee progress and adjusts schedules c. Watch Commander/Supervisor i. Monitors FTO and trainee performance by DOR reviews, report reviews, video reviews, and field visits. ii. Ensures FTO observations are properly documented. iii. Conduct weekly meetings and review End of Week reports. iv. Conduct special meetings for NRTs and other circumstances. V. Approve of training plans for Learning Activity Plans. d. Field Training Officer i. Instruct the Probationary Officer in the field under simulated and actual situations. ii. Inspect uniform, appearance, equipment, and completed documents. iii. Direct the trainee as needed. iv. Immediately address and correct deficiencies. V. Evaluate the Probationary Officer's progress and performance using feedback and evaluation reports. vi. Complete required reports in a timely manner. This includes Daily Observation Reports, Weekly Reports, End of Step reports, and Training Tasks. vii. Research ways to provide effective corrective or enhancement training. C? viii. Be a positive role model through leadership?,.boxAple This includes following rules and regulations;2,meth,&s, 4W uniform/appearance. Show a positive attitude Edward the k"Q community, trainees, other officers, supervisoµrs'staff, and - the Iowa City Police Department. ix. Perform other staff and administrative duties. Suclx-ifuties include teaching assignments, program assessment and revision, and other duties. X. Self -Develop by attending quarterly meetings, trainings provided by the ICPD and other sources, and online training/research. e. Probationary Officer i. Maintain accountability over their trainings. ii. Self -Assess their work and continuously improve. iii. Become familiar with the Field Training Manual iv. Complete all paperwork and assignments on time. V. Complete Daily Activity Logs and Daily Training Plan and Daily Patrol Plan. TRN-01.11 vi. Complete all training tasks. vii. Strive to meet and exceed standards in all evaluation categories. viii. Openly communicate and ask questions. ix. Utilize chain of command appropriately. C. Field Training Officer Selection and Training Field training officers shall be selected for the position as a collateral duty assignment. FTO Selection Criteria a. Minimum of three years of service with the Iowa City Police Department. b. Consideration will be given to the following areas when determining the potential of each field training officer candidate: I. Work history ii. Educational background iii. Experience iv. Ethical integrity V. Ability to perform the assignment 2. FTO Selection Process a. When assignment of a field training officer is needed, notice shall be sent to all officers. The notice shall include details of,the duty to include eligibility, criteria for selection and instructions oEhow to apply c� ys c b. Officers pursuing assignment as a field training offi-e�must submit their interest as specified by the notice of need. Theeco ffiGeysho'ukt! include the knowledge, skills and abilities that have prepared th�°m for the assignment. This would include any prior specialized assignments, temporary assignments or collateral duties i"hich the employee has participated. C. Supervisors should provide recommendations for their direct reports that are applying to be a field training officer. Command staff shall review all qualified applicants and offer recommendations to the Chief. After review, the Chief of Police shall select employees from the list of qualified applicants. The selection shall be announced to the department by command staff. e. Any officer that is unsuccessful in the selection process is TRN-01.12 encouraged to meet with their immediate supervisor and command staff for information on why they were not selected and how they can improve their performance in the future. 3. FTO Training a. All field training officers shall receive instruction on administering the FTO program prior to being assigned a recruit for training. b. Field training officers shall meet regularly with the supervisor in charge of the FTO program to stay abreast of the latest training techniques as well as department policy, procedures, rules and regulations. CALEA All agency personnel shall receive accreditation training as follows: Within 30 days of employment or within 30 days of completion of police recruit academy training. Prior to an on -site assessment. IN-SERVICE TRAINING On a regular basis, officers shall receive update/refresher training as well as training in new areas. As they become available officers shall receive training in new or changes in the law — at minimum, legal update training will occur on an annual basis. This training may be in the form of Watch Training, the training bulletin, Department -wide training or other formats as determined best suited for the training. o `1 In order to keep officers updated on current trends, techniques, policies,.faws lik. and — to address areas of concern, the departmental training officer shall provIdj regularly a scheduled watch training. Watch training will be conducted by watch supervisor in ,j conjunction with the regularly scheduled watch meeting. n As needed, the department will provide specialized training to personnel who pex#,brm specialized functions. These shall include but is not limited to crime scene technicians, accident investigators, canine units, hazardous device technicians, special response team personnel, and others. Agency employees assigned to the position of accreditation manager shall receive specialized accreditation manager training within one year of being appointed. Newly hired or appointed civilian personnel shall be provided information on the Departments role, purpose goals, policies and procedures; working conditions and regulations; and responsibilities and rights of the employee. TRN-01.13 Prior to being assigned regular duties as a Station Master, the person shall receive training in the operation, procedures and duties of the position. In addition they shall receive regular in-service training in this area. All promoted personnel shall receive training in their new duties and responsibilities within the first year of their promotion. Personnel shall receive training in the following areas on an annual basis. A. firearms B. defensive tactics C. motor vehicle operations D. biased based contacts E. hazardous materials / critical incidents F. CPR G. bloodborne pathogens H. legal issues Jody Matherly, Chief of Police WARNING This directive is for departmental use only and does not apply in any criminal or civil proceeding. The department policy should not be construed as a creation of higher legal standard of safety or care in an evidentiary sense with respect to third -party claims. Violations of this directive will only form the basis for departmental administrative sanctions. Redline Version Red highlights are deletions Green highlights are additions TRN-01.1 ADMINISTRATION OF DEPARTMENT TRAINING Original Date of Issue General Order Number August 14 2001 95-04 Effective Date of Reissue Section Code August 9, 2018 1 TRN-01 Reevaluation Date Amends September 2020 TRN-01 Previous Version C.A.L.E.A, Reference Chapter 33 (see "INDEX INDEX AS: Authority and Responsibility, Department Training Career Specialty In -Service Training, Definition Department Training Administration Department Training Authority and Responsibility Department Training Committee Department Training Goals Department Training Policy Education and Training Record Lodging Reimbursement, Training Meal Reimbursement, Training Reimbursement, Training Training Committee, Department Training Course Critique Training Expense Reimbursement Training Goals, Department Training Policy Statement Travel Costs, Training I. PURPOSE The purpose of this policy is to establish the policies and administration of the Department Training function. procedures;Tor the C"') w <rn v M a w TRN-01.2 II. POLICY It is essential that all Department personnel are properly trained to fulfill the Department responsibility to provide professional law enforcement service to the Iowa City community. Training stimulates, develops, and improves the skills, knowledge and abilities necessary for individuals to stay competent in the duties and responsibilities of their respective positions. The dynamic nature of the law enforcement profession dictates that training be a continuous process of personal and professional growth and development. While the Department bears the primary responsibility for personnel training, all supervisors, officers, civilian employees, and designated Field Training officers have the responsibility to acquire for themselves and to teach those with whom they work, the skills, knowledge and abilities necessary to perform their tasks and duties. III. DEFINITIONS A. Proficiency In -Service Training - A training process designed to stimulate, develop, and improve the skills, knowledge, and abilities necessary to stay competent in the duties and responsibilities of the position. Proficiency and responsibilities of the job presently being performed enhances the employee's skills beyond the minimum level and increases the potential for career advancement. B. Career Specialty In -Service Training - A training process used to provide an advance level of instruction in an area of interest and specialization that enhances the overall potential for job satisfaction and career development. IV. PROCEDURES The training goals of the Iowa City Police Department are: A. To stimulate, develop, and improve the skills, knowledge, and abilims of all Department personnel. Ea B. To provide new officers with the legally mandated basic trair46q.,anxwithtiq necessary Department field training. Gam, _.. C. To provide annual in-service training to all officers for purposW6f L&atir q' and enhancing their knowledge, skills and abilities. _ r D. To present career specialty in-service training on an as needbd=9nd$W as requested basis so as to provide advanced levels of instructioritit areas op specialization necessary to carry out the Department mission and er&nce career development. E. To identify and utilize the most cost-effective means for providing basic and in-service training to all personnel. F. To develop as necessary, in-house training programs designed to meet unique Department training needs. DEPARTMENT TRAINING FUNCTION Authority and Responsibilitv A. Unit and Section Supervisors - Each supervisor will assess, on a continual basis, the skills, knowledge, and abilities of their personnel so as to improve upon performance levels and to identify potential areas of career interest and specialization. Whenever a supervisor identifies a specific need for TRN-01.3 proficiency in-service training or career specialty in-service training, they must notify their Division Commander, in writing, of that need or interest. B. Division Commander - Each Division Commander is responsible for updating minimum proficiency in-service training needs (i.e. CPR, Firearm) and career specialty training interests in order to assign those individuals to the proper training courses, when they become available. C. Chief of Police - The Chief of Police makes the final decisions about the development of in-house training programs and the assignment of personnel to particular training courses. These decisions are made based upon the recommendation and requests of the various division commanders, supervisors, officers, and civilian employees. In addition to the previously mentioned responsibilities, the Chief, or his/her designee is responsible for the overall coordination of the Department training function, to include, but not limited to: 1. identification of individual, unit and/or Department training needs; 2. assignment of personnel to appropriate and/or necessary training programs; 3. development and implementation of in-house training programs; 4. maintenance of an inventory of the programs and resources available to provide in-service training; 5. maintenance of Department training records; 6. review and evaluation of training programs; 7. development of an annual Department training plan. o D. Department Training Committee - On an annual basis, the Cif of lice-n shall appoint representatives from the Department and the d(o£dmputal ,,,„„ training officer to serve on a Department Training Committee'�..aT.fa'e purposrm this committee is to review, evaluate, and recommend revisiorador & rn Department training effort and to identify areas in which trainir6i lacing. 0 Representatives each year shall be selected from various divi!iiba aad watches to better obtain an overall representation of the Department.zn Representatives shall have an expressed interest in Department Trairifrig. Supervisors shall submit names of officers / employees to the Chief or designee who fit these criteria for selection. At the conclusion of their review, the department training officer will prepare a written report summarizing their findings. This annual training review report will be submitted to the Chief of Police for review. The department training officer may use this report as a basis for the development of on -going training. E. Department Training Officer - The department training officer is responsible for ensuring that members of the department receive the minimum mandatory training as required by law. Additionally, he/she shall continually develop, implement and evaluate departmental training and assist in assessing the training needs of the department. He/she shall maintain records of the training provided "in-house" and records/documentation of training received outside the department. EDUCATION AND TRAINING RECORD Officers assigned to attend a training session shall arrive at the designated training at the specified time and with any required equipment. Officers shall attend the assigned TRN-01.4 training in its entirety. In those instances where the officer is required to miss part of the scheduled training for court or other duty related circumstances, the officer shall notify the instructor of the course at the beginning of the session. To the extent possible, officers shall complete any make up assignments as directed by the instructor. The instructor shall be provided the reason for the absence and the anticipated time of return. In situations where the officer is absent for other than a duty -related reason, the officer shall notify his/her supervisor of the absence as soon as possible. Officers missing mandatory training for which they have been scheduled may be required to make up the training. Officers assigned to a training session shall be considered on duty for that day(s). The officer will be reimbursed consistent with city policy for expenses incurred and related to the training. All materials obtained at training are the property of the Iowa City Police Department and the officer may be required to submit the materials for review or to a departmental library. For all departmental training conducted by members of the Iowa City Police Department, the person assigned to conduct the training shall submit a lesson plan or outline to the training officer for review and approval at least three (3) business days prior to the training. The lesson plan or outline shall include the following: A. a statement of performance and job -related objectives; B. the content of the training, specification of the instructional technigges to be used, and the anticipated amount of training time; p C. identification of any tests or evaluations used in the traininC- lea ... The departmental training officer shall maintain a record of all departrrttgl trAnin These records shall include lesson plans/outline, name of attendees, and; he 0 performance of individual attendees as measured by any applicable tuts% performance evaluations. CA ca Personnel assigned to the training function should receive training as available, in the following areas: A. lesson plan development; B. performance objective development; C. instructional techniques; D. testing and evaluation techniques; E. resource availability and use. TRN-01.5 rrtvati i iyj jmr%r V1-r-It t:K I KAININU c,5 TRN-01.6 TRN-01.7 � kI C. Sworn personnel who have not completed the basic training academy shall not carry a weapon or be placed in a position where there is a likelihood of having to take any type of official action. Probationary officer training will include training of those tasks most frequently associated with the duties of a patrol officer. Evaluation of these tasks shall be based on and consistent with the evaluation system used in the Field Training and Evaluation Process. The evaluation should assess the probationary officer's knowledge of the topic as well as the probationary officers abilities and skills when performing the requisite task. N u f it TRN-01.9 n O co 5. Upon completion of basic training, officers shall receive tramTag relating-t® departmental Rules and Regulations and Departmental OfO. this ;� training will be part of the Field Training and Evaluation proeess agd mFy j be conducted by FTOs or others knowledgeable in this area Qp 6. Roles and Responsibilities of Members Involved in the FTO'ProglAA4n TRN-01.10 TRN-01.11 TRN-01.12 IN-SERVICE TRAINING On a regular basis, officers shall receive update/refresher training as well as trai ing in new areas. As they become available officers shall receive training in new or e'Franges in the law — at minimum, legal update training will occur on an annual basis'., Tyra "Y'} training may be in the form of Watch Training, the training bulletin, Depadiienr7wide' training or other formats as determined best suited for the training. —1�� In order to keep officers updated on current trends, techniques, policies'1MVs,f#c. a ,t to address areas of concern, the departmental training officer shall provide req.glarly scheduled watch training. Watch training will be conducted by watch supervis&fs in conjunction with the regularly scheduled watch meeting. As needed, the department will provide specialized training to personnel who perform specialized functions. These shall include but is not limited to crime scene technicians, accident investigators, canine units, hazardous device technicians, special response team personnel, and others. Agency employees assigned to the position of accreditation manager shall receive specialized accreditation manager training within one year of being appointed. Newly hired or appointed civilian personnel shall be provided information on the Departments role, purpose goals, policies and procedures; working conditions and regulations; and responsibilities and rights of the employee. TRN-01.13 Prior to being assigned regular duties as a Station Master, the person shall receive training in the operation, procedures and duties of the position. In addition they shall receive regular in-service training in this area. All promoted personnel shall receive training in their new duties and responsibilities within the first year of their promotion. Personnel shall receive training in the following areas on an annual basis. A. firearms B. defensive tactics C. motor vehicle operations D. biased based contacts E. hazardous materials / critical incidents F. CPR G. bloodbome pathogens K legal issues Jody Matherly, Chief of Police WARNING This directive is for departmental use only and does not apply in any criminal or civil proceeding. The department policy should not be construed as a creation of higher legal standard of safety or care in an evidentiary sense with respect to third-pam claims. Violations of this directive will only form the basis for departmental adrrRibistrative sanctions. CD ca COMMUNITY POLICE REVIEW BOARD OFFICE CONTACTS August2018 Date Description None. September 11, 2018 Mtg Packet COMMUNITY POLICE REVIEW BOARD COMPLAINT DEADLINES NONE TENTATIVE MEETING SCHEDULE October 9, 2018 November 13, 2018 December 11, 2018 January 8, 2019 The following documents were handed out during the meeting. bout E Prepared by CPRB Member Don King ICPD General Orders 95-04 (Administration of Department Training) Administration of Department Training (Suggested corrections) EDUCATION AND TRAINING RECORDS TRN-01.4 Paragraph 6 "For training in which officers are tested or evaluated, officers failing to satisfactorily complete the training will (may)be required to repeat the training or attend a remedial training session as directed by their watch commander." PROBATIONARY OFFICER TRAINING TRN-01.6 B. Recruit Training Subparagraph 3. "I All police recruits shall be required to successfully complete the Field Training and Evaluation Program (FTEP) (FTO Program) administered by the department. The FTEP (FTO) shall train police recruits in the basic tasks required to complete daily assignments. The training officer shall be assigned to administer the FTEP (FTO) and manage the field training officers. As part of the administering the FTEP, (FTO) the training officer shall ensure the following: a. Police recruits are assigned to the FTEP (FTO)for a minimum of 640 hours. b. Unless part of the prescribed training of the FTEP,(FTO)no police recruits are assigned to carry a weapon or make an arrest until the completion of the FTEP."(FTO)