HomeMy WebLinkAbout11-14-2018 Parks and Recreation CommissionIowa City
Parks and Recreation Commission
Wednesday, November 14, 2018
5 P.M.
Robert A. Lee Community Recreation Center — Meeting Room B
AGENDA
ITEM 1 CALL TO ORDER
ITEM 2 APPROVAL OF MINUTES, OCTOBER 10, 2018
ITEM 3 PUBLIC DISCUSSION OF ANY ITEMS NOT ON THE AGENDA
ITEM 4 STAFF INTRODUCTION — BRAD BARKER, RECREATION SUPERINTENDENT
ITEM 5 RECREATION OUTREACH AND EQUITY
• Equity Tool Kit Maps & Process— Jeff Sears& Matthew Eckhardt
• Partner & Outreach Events— RaQuishia Harrington
• Swim Lesson Outreach — Matthew Eckhardt, Kate Connell,
RaQuishia Harrington
ITEM 6 CIP BUDGET UPDATE —JULI SEYDELL JOHNSON
ITEM 7 REPORT ON ITEMS FROM CITY STAFF
a) Parks & Recreation Director —Juli Seydell Johnson
b) Recreation Division Superintendent — Brad Barker
c) Parks Division Superintendent—Zac Hall
ITEM 8 CHAIRS REPORT—JOE YOUNKER
ITEM 9 COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS
ITEM 10 ADJOURN
If you will need disability -related accommodations in order to participate in this program/event, please
contact Tammy Neumann, Iowa City Parks and Recreation Department at 3191356-5210 or tammy-
neumann@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your
access needs.
IOWA CITY PARKS & RECREATION COMMISSION
MINUTES PRELIMINARY
OCTOBER 10, 2018
RECREATION CENTER — MEETING ROOM B
Members Present: Suzanne Bentler, Steve Bird, Lucie Laurian, Ben Russell, Angie Smith, Jamie
Venzon, Joe Younker
Members Absent: Wayne Fett, Cara Hamann
Staff Present: Zac Hall, Juli Seydell Johnson
Others Present: Eric Hornig & Andy Howard, Hitchcock Design Group
CALL TO ORDER
Chairman Younker called the meeting to order at 5 p.m.
RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action):
None
OTHER FORMAL ACTION:
Moved by Smith, seconded by Russell to approve the September 12 2018 minutes as written.
Passed 7-0 (Felt & Hamann absent).
PUBLIC DISCUSSION
None
CITY PARK ADVENTURE PLAY AREA PRESENTATION — HITCHOCK DESIGN GROUP
Seydell Johnson introduced Eric Hornig & Andy Howard from Hitchcock Design Group to the commission.
Hornig & Howard presented three concept plans for a lower City Park adventure play area. She stressed
that these concepts are for the playground only.
Hornig began the presentation by expressing his appreciation to City staff for selecting Hitchcock Design
Group for this project. Hornig shared that staff asked them to design a playground that can offer big
adventure play, will be unique and different, will act as a regional draw and connect upper the upper and
lower park. Staff asked that it be appropriate for all ages and abilities, while also being upper elementary
and middle school age focused. Seydell Johnson expressed the importance of replacing the value of the
City Park Rides.
Hornig shared that the presentation will include a project introduction, a project background, three concept
plans as well as the next steps in the process.
Howard presented the concept plans to the commission. This presentation, as well as Hitchcock groups
summary of input from the Commission, is attached. Howard explained that this is just the beginning stage
of the design process and as such, the plans are flexible, meaning they can be combined to fit the desires of
PARKS AND RECREATION COMMISSION
October 10, 2018
Page 2 of 5
the staff and public. The three concepts are titled "Rocks, Ropes & Slopes," "The Zoo," and "Towers and
Bridges."
Rocks. Ropes & Slopes: This concept incorporates the existing retaining wall and would contain
mixed surface types. It would incorporate the slopes by including an embankment slides and glide
rails that would allow for the utilization of gravity to go up and down the slopes. It would also
include climbing features such as a boulder wall. Howard noted that the designs are such as not to
disturb the dense woodland of the park. He noted that there may be opportunities to use logs or
natural materials. It may also include a friendship swing where teens can use as a double swing or
parents can swing along with a child.
• The Zoo: This concept includes a shade structure, large tube slides, log and net climbers, a boulder
climber. It includes animal themed structures such as a "lioness landing," a "bear den," and a
"chicken coop." The structures would allow kids to crawl inside and under while allowing the
child to be visible while doing so.
Towers and Bridges: This plan includes an advanced concept for getting from upper park to lower
park. It includes a crosswalk as a safe way to get to the plaza or entryway of the playground. It
includes a series of towers, rope bridges, climbers and activity panels. Each pod is connected by a
different bridge. This concept includes a lot of height, elevation changes, and ways to navigate
between towers. It could include a hammock hangout which could provide areas for passive
recreation. This plan can also include a group swing. The retaining wall can function as seat walls.
This concept offers many large motor skill opportunities.
Seydell Johnson announced that following tonight's commission meeting, there is a public open house
scheduled in the social hall to review the concept plans as well.
At this time Commission members were asked for their input.
Laurian said she didn't think much of the zoo concept, further noting that the idea of lions and bears doesn't
make sense since this park is on a river with woodlands. It would make more sense to have animal themes
that include those that are local and native to this area. She also noted that she does not care for plastic
artificial materials or bright colors. She loves the "Towers and Bridges" concept. She feels that this plan
allows kids to be close to the trees and likes that it leads to the upper park.
Bentler stated that while there was a zoo in City Park some years ago, she understands that it was not
necessarily a positive part of the City's history. She likes the idea of incorporating a theme of local native
animals rather than the typical zoo animals. She also really likes the "Towers & Bridges" concept, and
especially appreciates that it will require very limited, if any, tree removal.
Venzon likes this concept as well. She thinks that this fits in with the desire for a unique playground and
one which will draw people in. She is very excited to see the future of this space.
Bird likes all three concepts and the differences that each one offers. He stated that this area provides a
uniqueness with the embankment and really sets up well for tube slides. He feels that regardless of which
concept is chosen, an embankment slide needs to be included.
Russell agrees with comments already made by commission members. He feels that the "Towers and
Bridges" concept would attract more teens than the others might. He sees animal themes as fun and
suggested that perhaps an amusement ride theme may be a good option as well.
PARKS AND RECREATION COMMISSION
October 10, 2018
Page 3 of 5
Younker noted that they all provided interesting features but he too likes the "Towers & Bridges" concept
the best in that it will encourage teens to participate in outdoor activities. It, however, needs to also include
options for the younger children, especially with the elimination of the City Park Rides. He really likes the
chicken coop idea for kids to hang out. He asked if there will be enough space for parents to rescue their
children should it become necessary. Howard said this is a very common concern and that there will be
multiple access points included in the playground features.
Laurian asked if all -natural materials cannot be used, would they consider having cut outs of leaves, for
example, in the plastic features. Seydell Johnson said that staff had directed the design firm away from
using only natural materials as this is the theme of the Riverfront Crossing play area. However, they will
reconsider and work towards using as much natural materials as possible. Howard said that they are working
closely with playground companies to explore the natural options.
Younker said that perhaps it would be worthwhile to have something in the park that tells the story of the
park. This story would include information about the zoo and the amusement rides and an explanation of
how the park has evolved over the years.
Smith expressed some concern about how slippery some of the materials may become in the winter. Howard
said that any materials used will be within the safety guidelines. Smith said that she likes the slopes and
slides in the concepts and believes that this playground will serve as a regional draw.
Seydell Johnson said that all three of the concepts are close to within the budget, however, the "Towers &
Bridges" Concept is a little further from budget guidelines than the other two concepts.
Russell asked if it is yet known what the cost difference is between using natural vs. plastic materials,
including the lifecycles etc. Howard said that they will extensive material research including the warranties
and lifecycles.
Laurian said that she really likes the friendship swings. She has seen them in other communities and they
are very well used.
Commission members liked the idea of perch points and the variety of experiences offered in the plans.
REPORT ON ITEMS FROM CITY STAFF
Parks & Recreation Director — Juli Seydell Johnson:
• NRPA Visit: Seydell Johnson just returned from Washington D.C. where she assisted the National
Recreation & Parks Association in the accreditation and certification process for park professionals.
• Fortv Under 40: Seydell Johnson announced that Zac Hall is an honoree of the Corridor Business
Journals Forty Under 40 award. Forty under 40 recognizes forty leaders under the age of 40 who
have made a significant impact in their business and or/community early in their careers.
■ Staffing: Seydell Johnson announced that Brad Barker has been hired as the new Recreation
Superintendent, replacing Chad Dyson. Barker is the current Vinton Parks & Recreation Director.
He is very active in the Iowa Parks and Recreation Association and has a master's degree in Parks
and Recreation. He will start on October 30.
• Budget: The City is heading into the budget season for FY20. Some projects slated for next summer
include the lower city park playground, the Willow Creek master plan, and a new playground and
shelter for Fairmeadows Park. This playground will incorporate preschool sized features as there
is a school playground nearby that accommodates older children. Scott Park is slated for a new
PARKS AND RECREATION COMMISSION
October 10, 2018
Page 4 of 5
playground and shelter, as well as upgrades to Rita's Ranch, the dog park within Scott Park. A
new playground will be installed at Napoleon Park between the softball fields. The remainder of
the CIP plan remains close to the master plan schedule. Further out (5 years) are plans for a full
renovation of the shelter, playground and restrooms at Hunters Run Park, a new playground at
Happy Hollow Park and redevelopment of the skate park at Terrill Mill Park.
Parks Division Superintendent — Zac Hall:
• Flood Update: Hall reported that City Park sustained flooding on Saturday, October 6 with 5" of
rain occurring from Friday through Monday. Hall remains in contact with the Corps of Engineers
daily to keep up-to-date on their plans for river output. Staff has been working to shut down
electricity in City Park in preparation for the flooding. They have also moved equipment out of
the parks shop that is in City Park and have removed all the amusement rides from the park as
well. All reservations for City Park Shelters have been cancelled and the shelters closed until at
least April of 2019. At that time staff will have a better idea of what repairs will need to take
place before reopening to the public. The goal is to be able to have them available by graduation
weekend.
• Winter Shutdown: Parks staff has begun the process of shutting down the water to all parks for
the winter. They will continue this process over the next few weeks.
• Tree Survey Update: After the Emerald Ash Borer presentation to Council, Hall met with the
district forester to look at the northside trees to determine which of those that are eligible for
treatment. Hall will work with the newly formed tree committee regarding the process. This
committee will report to the commission.
CHAHtS REPORT:
Younker noted that he enjoyed participating in the interview committee for the Recreation Superintendent
position. Also on the committee were Karen Jennings with Human Resources, Denise Brotherton from
the Police Department, and Stefanie Bowers with Human Rights.
COMMISSION TIME/SUGGESTIONS FOR FUTURE ATENDA ITEMS
Bentler asked where the revenue received from the sale of the amusement rides will be used for. Seydell
Johnson said it will go towards the budget for development of the new adventure play Area at City Park.
Laurian asked what the status was on the proposed Eastside Sports Complex. Seydell Johnson reported
that it was not funded.
ADJOURNMENT:
Moved by Bentler, seconded by Laurlan. to adiourn the meeting at 6.00 P.M. Motion Passed 7 0
(Felt & Hamann absent).
PARKS AND RECREATION COMMISSION
October 10, 2018
Page 5 of 5
PARKS AND RECREATION
ATTENDANCE RECORD
KEY: X = Present O = Absent O/E = Absent/Excused
NAME
r
00
Goo
o0
00
Go
cc
^'
00
00
00
TERM
N
c
'"
o
n
EXPIRES
••
-
o
w
a
Suzanne
1/1/17
X
X
O/E
X
X
O/E
NM
X
X
X
X
X
Bender
Steve Bird
1/1/22
*
*
X
X
O/E
X
NM
X
X
X
X
X
Larry Brown
1/1/18
X
X
Clay
1/l/18
X
X
Claussen
Wayne Felt
1/1/19
O/E
X
X
O/E
X
X
NM
X
O/E
X
X
O/E
Cara
1/1/20
O/E
X
X
X
X
X
NM
X
X
O/E
X
O/E
Hamann
Lucie
1/1/10
O/E
X
X
X
O/E
X
NM
X
O/E
O/E
X
X
Laurian
Ben Russell
1/1/22
*
*
X
O/E
X
X
NM
X
X
X
X
X
Angie Smith
1/1/18
X
X
X
X
O/E
X
NM
X
X
O/E
X
X
Jamie
1/1/20
O/E
X
O/E
X
O/E
X
NM
X
X
X
X
X
Venzon
Joe Younker
1/1/20
X
O/E
X
X
X
X
NM
X
X
X
X
X
NM = No meeting LQ = No meeting due to lack of quorum
* = Not a member now
Iowa City Parks & Recreation Commission Packet
November 14, 2019
Upcoming Events
• Free Roller Skating:
o Fridays from 6-8 p.m. at Grant Wood Elementary
o Saturdays from 6-8 p.m. at Robert A. Lee Recreation Center
• Iowa City Holiday Farmers Market: 8 a.m. —1 p.m., Sat. November 17 & December 8 at the Robert A.
Lee Recreation Center.
• Free Deep Water Tabata Style aerobics, 11:15 a.m. — noon on Sunday, November 18 at Mercer.
• Family Fun Night at Mercer Park Aquatic Center/Scanlon Gym on Friday, December 7 from 6-8 p.m.
Admission: Toys for Tots donation
• Winter Solstice, Friday, December 21 from 6-8 p.m., Robert A. Lee Recreation Center
Mercer Park Aquatic Center/Scanlon Gymnasium hosting statewide gymnastics meet November 16-18
and a statewide swim meet December 1-2.
Status — Previous Commission Items and Discussions
April 2018
Discussion of designated specific park spaces as off -leash dog areas.
o To be added to a future agenda
Notable from Parks & Recreation Staff
Cemetery:
•-$85,000 was garnered from the sale of the City Park Amusement Rides.
• Horticulture staff planted 3,200 spring flowering bulbs throughout the Ped-mall, City Hall,
RALRC, parks, gateways and other city properties.
• Forestry staff recently completed Aerial Rescue and Electrical Hazard Awareness training. —60
ROW trees were planted this fall by staff and contractors.
• Control link system has been added to the new City Park LED Baseball Field lights, allowing
staff to have remote access and control to the lighting.
• A contract has been secured for the 2018 REAP grant work in Hickory Hill Park to be executed.
A 2019 REAP application for a second round of invasive species and stream bank work in
Hickory Hill Park was awarded.
Recreation:
• Staff continues working on social equity maps in ArcGIS for swim lessons. Results to come.
• Staff working on final draft of the Winter/Spring activity guide. The guide will be available
online the week of November 19 and delivery of hard copies expected on November 30.
Facilities:
Staff are restoring Ashton House after flood preparations, the facility will have the first event
since the flooding this fall.
Senior Center maintenance coordinating with consultant Terracon to review the building
envelope on 11/07
A new scoreboard installed at Mercer pool that was purchased jointly by City High and Iowa
City Eels, staff coordinated work on ceiling grid to accommodate larger scoreboard.
Too Staff Issues
Parks
• Staff has had an unusual Fall season dealing with, preparing for, responding to and managing
areas due to flooding and flood potential.
• Wet conditions have delayed projects and seasonal transition of work duties.
Recreation
• Staff working on winter/spring hiring and scheduling of temporary staff.
• Police Department will provide staff crisis prevention training to part-time temporary staff on
December 3.
• Program Supervisors and Recreation Superintendent attending training on slips, trips and falls
as well as completing accident reports on November 13.
• Staff working on writing manual for standard operating procedures for part-time temporary
staff.
Cemetery
• Leaf collection/mulching is in full swing at the cemetery.
Facilities:
• Evening maintenance team continue managing storm issues and flooding in City Hall elevator
pit.
• Heritage Woodworks nearly complete with cabins- punch list on Friday, 11/09
• Happy Hollow Park Project- Punchlist items still outstanding, the site has been graded and
seeded.
• Robert A. Lee Recreation Center Remodel Study phase II- schematic design meeting 10/09
• City Hall MPO office Remodeling Project- Construction package review 11/O1
• Public Works Facility- Pre -bid meeting 11/09
• City Park Pool- RPZ work, the facility is close out for the season.
Iowa City Parks and Recreation Commission Packet J City of Iowa City
Project
Timeline
Status
Villa Park Playground
Summer/Fall 2018
Construction late summer 2018.
Creekside Park Redevelopment
Summer 2018
Construction has started.
City Park Cabin Restoration
Construction Fall 2017
Project nearly complete.
Happy Hollow Shelter & Restroom Upgrades
Construction Fall 2017
Project nearly complete.
Riverfront Crossing Park, Phase 1
Fall 2017—Spring 2018 (Phase 1 and
Nature Play)
Project nearly complete.
Chauncey Swan Park
TBD— Park rebuild at end of building
project.
Park construction 2018.
Hickory Hill Trails, Signs & Bridges
Construction Spring 2019
Project bid, but bids rejected. Plan to rebid
winter 2018
Iowa City Parks and Recreation Commission Packet I City of Iowa City
Oakland
Cemetery
FY 19 Revenue Report
** shaded areas represent previous Svr averaee
Revenue from Lot Sales
Lot Sale Syr
Average
# of
Interments
Interments
;Syr avg.
Revenue
from
Interments
5 year Avg.
can
Interments
Total
Revenue
Syr Avg. on
total
revenue
July
$11,050.00
$4,510.00
9
6.4
$4,630.00
$3,315.00
$15,680.00
$7,825.00
August
$3,712.50
$6,540.00
6
8.8
$3,747.50
$4,383.00
$7,460.00
$10,923.00
Sept
$5,568.75
$7,580.00
10
7.8
$7,192.50
$3,887.00
$12,761.25
-$11,467.00
Oct
$825.00
$9,890.00
6
6.4
$3,390.00
$3,572.26
$4,215.00
$13,462.26
Nov
Dec
Jan
Feb
March
April
May
June
Totals I$21,156.25
$28,520,00
31
29A
$18,960.00
$15,157.26 1$40,116.251
$43,677.26
Iowa City Parks and Recreation Commission Packet I City of Iowa City