HomeMy WebLinkAboutHCDC 11.15.18 PacketAgenda
Housing & Community Development
Commission (HCDC)
Thursday, November 15, 2018
6:30 P.M.
Senior Center, Room 202
28 S. Linn Street, Iowa City
Use the Washington Street entrance or
2nd floor skywalk via Tower Place parking garage
1. Call meeting to order
2. Approval of the October 11, 2018 minutes
3. Public comment of items not on the agenda
4. Monitoring Reports
• Crisis Center (FY18 Facility Rehab)
• Neighborhood Centers of Johnson County (FY19 A2A & Facility Rehab)
• Successful Living (FY18 Rental Acquisition and Rehab, FY19 Rental Acquisition)
5. Consider request for substantial amendment, Little Creations Academy
6. Continue discussion of FY20 Aid to Agencies Legacy submittals
7. Consider approval of draft FY20 Aid to Agency Emerging application forms
8. Consider approval of draft FY20 CDBG/HOME application forms
9. Staff/commission comment
10. Adjournment
If you will need disability-related accommodations to participate in this program or event, please
contact Kirk Lehmann at kirk-lehmann@iowa-city.org or 319-356-5230. Early requests are strongly
encouraged to allow sufficient time to meet your access needs.
Date: November 9, 2018
To: Housing and Community Development Commission (HCDC)
From: Neighborhood Service Staff
Re: November 15, 2018 meeting
The following is a short description of the agenda items. If you have any questions about the
agenda, or if you are unable to attend the meeting, please contact Kirk Lehmann at 319-356-
5247 or Kirk-Lehmann@Iowa-City.org.
* Indicates Action Item
**Indicates Possible Action Item
Item 1. Call Meeting to order
Item 2. Approval of the October 11, 2018 minutes*
Item 3. Public comment of items not on the agenda
Item 4. Monitoring Reports
We invite CDBG and HOME recipients to provide annual updates on projects. The updates
help inform the commissioners about the progress and learn about the agencies’ roles serving
the community. Staff or project recipients will provide updates on the following projects:
•Crisis Center (FY18 Facility Rehab)
•Neighborhood Centers of Johnson County (FY19 A2A & Facility Rehab)
•Successful Living (FY18 Rental Acquisition and Rehab, FY19 Rental Acquisition)
Item 5. Consider request for substantial amendment, Little Creations Academy**
Little Creations Academy will provide an annual update on its FY18 daycare project.
HCDC will also consider its request for a substantial amendment of $36,141
Item 6. Continue discussion of FY20 Aid to Agencies Legacy submittals
FY20 Aid to Agency Legacy applications are available online at www.icgov.org/actionplan.
At this meeting, HCDC will continue discussion about FY20 applications and will
share preliminary rankings. HCDC will also develop questions for the Question and
Answer with applicants at the next meeting. Ranking sheets should be preliminarily
completed. Funding recommendations and finalized rankings are not needed. No action
will be taken.
Item 7. Consider approval of draft FY20 Aid to Agency Emerging application
forms* The FY20 Aid to Agency Emerging application is a new and simpler form for
agencies that have not legally existed for at least 2 years or have not received A2A funds in
any of the last five years. It is online as part of the City’s effort to improve the accessibility
of City forms.
Item 8. Consider approval of draft FY20 CDBG/HOME application forms*
The FY20 application form has moved to an online form to continue improving
the accessibility of City forms. The new application includes more opportunities for
agencies to demonstrate readiness compared to older versions of the form.
Item 9: Staff/Commission Comment
Item 10: Adjournment*
MINUTES PRELIMINARY
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
OCTOBER 11, 2018 – 6:30 PM
SENIOR CENTER, ASSEMBLY ROOM
MEMBERS PRESENT: Megan Alter, Mitch Brouse, Charlie Eastham, Vanessa Fixmer-Oraiz,
Christine Harms, Bob Lamkins, John McKinstry and Paula Vaughan
MEMBERS ABSENT: Maria Padron
STAFF PRESENT: Kirk Lehmann, Erika Kubly
OTHERS PRESENT: Sara Barron (Affordable Housing Coalition of Johnson County), Jamie
Thelen (Sand Companies, Inc), Tess Judge-Ellis (Arthur Street Healthy
Life Center), Gabriela Escoto (University of Iowa), Anthony Smith (Little
Creations Academy)
RECOMMENDATIONS TO CITY COUNCIL:
By a vote of 8-0 the Commission recommends committing local funds to the proposed NEX Apartments
Low Income Housing Tax Credit Project.
CALL MEETING TO ORDER:
Vaughn called the meeting to order at 6:30 PM.
APPROVAL OF THE SEPTEMBER 20, 2018 MINUTES:
McKinstry moved to approve the minutes of September 20, 2018. Brouse seconded the motion. A vote
was taken and the motion passed 8-0.
PUBLIC COMMENT FOR TOPICS NOT ON THE AGENDA:
Anthony Smith (Little Creations Academy) noted they currently have a CDBG grant and will require
$35,000 to finish their project to their initial scope of work and he is requesting to be placed on the
agenda for consideration to be able to complete their project. They had asbestos tile removed and have
received outside grants from other sources but still have a significant amount left to do on their project
such as a shed and room dividers.
Vaughn asked if Smith was before the Commission this evening to ask for $35,000 in additional funds.
Smith confirmed he was.
Lehmann noted the Commission originally funded this daycare project with $73,000 in CDBG funds for
FY18, the agreement was entered early this year and since that time the asbestos removal, HVAC, and
flooring are complete, and they are currently on the general contract. However , all items had bids come in
over the original anticipated budget, so therefore some things on the original worklist do not have the
budget to be completed, such as replacing windows and installing wall dividers and an outdoor shed.
Housing and Community Development Commission
October 11, 2018
Page 2 of 7
Alter asked how often there are such change orders on projects. Lehmann noted it depends on the projects
but typically the requests are not this substantial, administratively staff can approve changes up to 25% of
the project budget but in this case it is about half the project cost. Lehmann stated the options are to put the
Little Creations Academy on the agenda for the next meeting, see if there is $35,000 in the budget to award,
or have them apply for funds for next year to continue and complete the project.
McKinstry asked Smith to share again what the overall project supported. Smith said it is for improvements
to the daycare that supports publicly assisted families, they are renovating the lower level to better use the
space and do necessary repairs to the building, such as broken windows.
Lampkins asked if the cost overage was due to change orders or just increased bid costs. Lehmann said
there were change orders where items had to be added to the bid document to complete the work (such as
flooring for the stairs which was not in the original request for bids, or in the HVAC where the electrical
connection had to be addressed). However, bids also came in at higher costs than initially budgeted.
Fixmer-Oraiz suggested putting this on the agenda for the next meeting and to provide the Commission with
all the budget numbers for this project for review.
Eastham supports adding this item to the next agenda and also asked that Smith be able to provide
enrollment at the child care center and what fees the families are paying the center. He noted the original
application stated the center will provide services for low income families and he would like to see the
information on that.
Lampkins asked if the Center can continue working on this project while discussions happen or are they
done with all work possible unless they get additional funding. Smith replied they have expended all their
available funds for the project and cannot continue any work until more funding is received. He noted they
are hindered if the project doesn’t continue because they have a current capacity of 52 children and they
need the room dividers to better serve the age groups and heating/cooling costs will be higher if the
windows are not repaired/replaced.
Eastham disclosed he was on the board of the Little Creations Academy prior to his membership to the
Commission.
Vaughn asked Smith to come back to the next meeting and this topic will be on the agenda.
REVIEW CDBG PROJECTS WITHOUT AGREEMENTS:
Lehmann noted there is only one CDBG project currently without an agreement, the Arthur Street Healthy
Life Center.
Tess Judge-Ellis (Arthur Street Healthy Life Center) first thanked the Commission for the funding. She
noted this is a project that is part of the Invest Health Program that the City is involved in, this property
was identified as a space located in an Invest Health neighborhood. The building was an old Mercy
Hospital Clinic with dance studios in the basement. The building was on the market for quite some time,
and the building used to be a clinic, so is attractive to use for a family practice, and also it is next to the
Abbe Mental Health Center. Judge-Ellis stated it is hard to find family practice and mental health services
in the same area which can be a challenge for a community. She noted they have renewed interest from
an investor that believes in the project and is asking the Center to put forth a business plan for the start -
up of the building. They are still in due-diligence process for the business plan and are deciding if a group
of nurse practitioners can take this leap into project as it is a different model from what is currently
available. Additionally, the investor has no interest in the basement space so that leaves that space open
for community partnerships. Judge-Ellis noted from talking to the realtor there has been no other interest
in the property, mostly because it is designed for a medical clinic, which she believes the community still
needs, and also starting up such a clinic/business is a huge commitment. Judge-Ellis is not sure how long
of an extension they will need, but feel they should be ready to move forward in at least three months.
Housing and Community Development Commission
October 11, 2018
Page 3 of 7
Eastham asked what the proforma looks like for the operating costs. Judge-Ellis said the operating costs
will begin low as they will begin with only using about 25% of the space and will build up with two
clinicians seeing 15 people per day which should net an amount to cover operating costs within 8 to 12
months. Additionally, she has a psychiatric practice currently at Meadowlark in North Liberty and she
would move that practice to this location and use some of the space for that as well. She noted the CDBG
funds of $51,000 received would be used for initial building improvements to the 25% of the space that
will be used immediately. They have been working the McComis-Lacina Construction on the estimates
and feel confident they have good working numbers on any renovations.
Vaughn noted some concern regarding the cash flow of the clinic once opened, and if they have applied
for taking Medicare/Medicaid payments. Judge-Ellis said they will receive the license to accept those
payments once they have the credentials for this location, she has been credentialed with Medicare/
Medicaid at another practice.
Vaughn asked Lehmann if the Commission does not approve the extension of the contract what would
happen to the $51,000 awarded. Lehmann said the Commission would make a recommendation to
Council but Council would make the final decision on whether to end the project. If the project was
cancelled, the money would go back into the City’s CDBG available funds for the next round of funding or
could be distributed to existing projects.
Eastham asked for a project timeline for the Arthur Street Healthy Life Center project. Lehmann said the
$51,000 was approved for disbursement in July 2018 (they are FY19 funds), there were some delays in
investor interest. Eastham stated it doesn’t seem like it has been that long of a time frame to get this
project going. Judge-Ellis stated they would like be open by June – September 2019. Lehmann said once
an agreement is signed, the agreement will state the funds must spent by June 30, 2019.
Alter commented on within 6-12 months having two clinicians serving 15 patients per day and if that
projection is likely and reasonable with Towncrest having a burst of new health care entities in that area.
Judge-Ellis responded that she feels there are not options for primary care clinics in that area, there is the
free medical clinic which is supportive of another entity in the area, and the internal medicine group so
this location is perfect for a primary care clinic and it is on the b us line. The subpopulation they want to
serve will be folks who also may be seen at the Abbe Center for Mental Health and Chatman Oaks so it is
a prime location.
Lampkins suggested the feel of the Commission is to allow the project to keep moving forward and to
receive a report on updates in three months. The rest of the Commission concurred.
CONSIDERATION OF RECOMMENDATIONS TO CITY COUNCIL REGARDING COMMITMENT OF
LOCAL FUNDS TO PROPOSED LOW INCOME HOUSING TAX CREDIT PROJECTS:
Lehmann provided a table to summarize the basic information of the project.
Project NEX Apartments IC
Housing Group
Planning District Northeast
Units 36
Affordable 32 = 4 (30%), 11 (40%), 17 (60%)
Market Rate 4
Rezoning Required Yes
Project cost $8,437,281
City funds requested $200,000
Target demographic General occupancy, single heads of households with
children, families/ individuals of color,
single men and women
Housing and Community Development Commission
October 11, 2018
Page 4 of 7
Sidewalk access Yes
Transit Service No
Walking distance to elem. 1.1 miles
Kubly noted this project is a little unique in that they have already been allocated the tax credit forms,
typically when they come forward they are about to apply for next year’s funds, but this project received
late funds from last year so they already have the tax credits in place.
Lehmann noted the project is east of Scott Boulevard on Herbert Hoover Highway, it is 36 units, 32 of
which are affordable.
Eastham inquired if it is possible for this project to have rents that are lower than projected. The current
lowest rent is $448 for a one-bedroom unit per month. If the City were to provide additional funds for the
project could the project reduce rents for some additional units?
Jamie Thelen (President, CEO, Sand Companies, Inc) said they would have to see how much additional
funding and how much it would reduce their first mortgage, allowing them to borrow less. He noted right
now they show four units at 30% and perhaps could add more if there were funds to fill in the gap.
Eastham noted he is not interested in thinking of rents as 30% of income but rather just to get more units
at the $448 amount. Thelen said to add additional units at reduced rent is an easy calculation to run,
however noted interest rates are rising so that adds a challenge.
Eastham asked Lehmann and Kubly what funds the City might have to add to this project to increase
affordability. Kubly said for FY19 the City has $200,000 (20% of the affordable housing fund budget) to
allocate to affordable housing tax credit projects. Lehmann said there is an emergent funding portion of
the affordable housing budget fund, if that is not spent on tenant displacement in a given fiscal year those
funds would be rolled into land banking.
Thelen added if they changed the unit mix the y would have to get Iowa Finance Authority (IFA) approval.
Vaughn asked how long the units would remain affordable. Thelen believes it is for 30 years, but at a
minimum 25. He noted Sand Companies has built 25 affordable projects (mostly in Minnesota, s ome in
Iowa) and only one have they sold after the tax credits were expended, all others were rolled into new tax
credit projects and continued to keep them affordable. They own and manage all their properties.
Vaughn also noted the lack of public transit to this area of Iowa City. Lehmann showed the nearest bus
stop on Scott Boulevard. Thelen noted it is a growing area of the city and in their experience have found
most their residents do have vehicles.
Alter moved to recommend to City Council to commit local funds to the proposed NEX
Apartments Low Income Housing Tax Credit Project, Harms seconded the motion.
Eastham would like to ask the Council for additional funds for this project to lower the rents , he believes
the other rents are still too high for what most people in this area consider low income affordable. He feels
the Commission should ask the Council to provide an additional $200,000 in capital to this project to
provide five to seven additional units that could also rent for $448. He feels the developer and staff can
work out the details together.
A vote was taken and the motion passed 8-0.
Eastham asked the developer and staff work together to make an additional request of capitalization for
the project that would reduce the monthly rental cost on additional units to $448 per month.
Lehmann asked if this was for one-bedroom units or two-bedroom. Eastham would like to see it for two-
bedroom and even three-bedroom units to also have lower rents. Thelen noted it would be difficult to get
two-bedroom or three-bedroom units at the $448 rate, but will look at it.
Housing and Community Development Commission
October 11, 2018
Page 5 of 7
CONSIDER AMENDMENTS TO FY2016-2020 CITY STEPS:
Kubly said they did not have specific recommendations but could review the comments they received at
the two events she attended. The first was a briefing for the Housing Choice Voucher program with 6
people in attendance. Comments included that the City should hold more family events, specifically for
kids, because everything seems focused on the University, and housing affordability was a big topic.
Some felt that units in the City are priced for college students with prices based on bedrooms which is not
affordable for families. One attendee noted he pays $600 a month for a shared space and doesn’t enjoy
that because he has to clean up after others. The second event Kubly attended was a meeting at the
Center for Worker Justice with about 25 people there, half spoke Spanish so she worked with a translator
to communicate. Some comments were funding for recreational activities for kids who want to play sports
but cannot pay the fees, or reserving courts at the rec center, tutoring English classes, after school
programs and childcare, discussion about lack of bus service, rehab programs needed for mobile homes
(which the City does have, but one must be a legal resident to receive the federal funds), difficulty
obtaining insurance on mobile homes, transitional housing for immigrants, and funding for job training and
starting a business. Also heard more funding for health care is needed for nonresidents and more funding
for the free medical clinic.
Eastham noted he is on the board of the Center for Worker Justice and wanted to make two points. One,
there were some comments from people looking for operating funding coming from these sources of
funds or City funds to support the Center for Worker Justice ongoing programs and activities and the
second thing is regarding an illegal resident not being able to receive CDBG or HOME funds then the City
should provide City funds to support those residents.
Kubly stated there are City GRIP funds that can provide support for illegal residents, however those funds
have other parameters and cannot be used for mobile homes. Kubly said she plans to meet with the
Center for Worker Justice to go over the City’s programming options so they can share that information.
Kubly asked if the Commission wants to recommend any changes to the priorities in the Co nsolidated
Plan with the public input received. City Staff did not see any specific areas to change.
Eastham noted he is not sure how to propose a change in priorities but does want to mention that he is
more supportive of funneling some CDBG and HOME assistance to lower priority needs.
Fixmer-Oraiz asked if two events to receive comments is standard to review CITY STEPS on an annual
basis. Kubly responded that it is what we have typically done. Lehmann added that a more robust public
input process occurs every five years when the CITY STEPS Consolidated Plan is updated. Fixmer-Oraiz
commented that she personally would like to see more public input than two meetings annually, though
she understands it is difficult to get people to meetings and that there are other demands on staff time.
She mentioned that she thinks it would be worth reviewing the ongoing public input process regardless.
Eastham mentioned he was surprised by the amount of people who wanted to use funds for mobile home
parks, that it is an area the City has not prioritized because there are some challenges with federal
stipulations. Fixmer-Oraiz asked if there was any funding that can be used for mobile homes. Kubly noted
that CDBG rehab funds can be used for mobile homes as a grant. She noted that it can be difficult to find
willing contractors and several mobile home parks are not actually in City limits, even if they have an Iowa
City address. Fixmer-Oraiz noted increased coordination between the City and County may be good in
such cases. Eastham noted that using CDBG funds for the infrastructure or repairs to mobile home parks
is hard because a lot of the residents of those mobile home parks are not legal residents, so he supports
recommendations to the Council to provide City funds for those uses. Fixmer-Oraiz also noted that
renters in mobile home parks cannot apply owner-occupied rehab funds which provides another barrier.
Vaughn stated it is the Commission’s view to leave the City Steps as is for now, no amendments. The
Commissioners agreed.
INITIAL DISCUSSION OF FY20 AID TO AGENCIES SUBMITTALS:
Vaughn noted information packets were distributed to the Commission.
Housing and Community Development Commission
October 11, 2018
Page 6 of 7
Eastham noted he would like to have Elder Services and Pathways come before the Commission to talk
about their client’s demographics, they appear to have low participation of people of color in their
programs, so he would like to have more information.
Harms noted that Pathways, Habitat for Humanity and Big Brothers Big Sisters all have funding balance
issues that need explained.
Fixmer-Oraiz has a question on 4C’s and the children that are displaced from the home.
Lehmann will reach out to the organizations to have them present at the next meeting or obtain answers
to the Commission’s questions. Lehmann is preparing cover sheets for all the applications that he will get
to the Commission to help them with their rankings. There were 19 applications and $625,000 worth of
requests. The expected budget is to be around $373,000 and now that the allocations will be split
amongst legacy and emergent funds will be $355,000 for legacy and $18,700 for emerging funding. He
noted only four agencies had different requests from FY19 to FY20.
Eastham didn’t notice any emerging applications in this batch. Lehmann said the emerging applications
will come in with the competitive round for facilities and is a separate funding round.
Lehmann said they will do rankings at the next meeting and then have the applicants in the followin g
meeting to answer questions. He added that rankings may change after their discussions and question
and answer sessions.
STAFF/COMMISSION COMMENT:
None
ADJOURNMENT:
Eastham moved to adjourn. Alter seconded. Passed 8-0.
Housing and Community Development Commission
Attendance Record
Key:
X = Present
O = Absent
O/E = Absent/Excused
--- = Vacant
Name Terms Exp. 10/30 11/16 12/18 1/23 2/15 3/15 4/19 5/24 6/21 7/10 9/20 10/11
Alter, Megan 6/30/21 -- -- -- -- -- -- -- -- -- X X X
Brouse, Mitch 6/30/21 -- -- -- -- -- -- -- -- -- X X X
Conger, Syndy 6/30/18 X O/E X X X X X X X -- -- --
Eastham, Charlie 6/30/20 X X X X X X X X X X X X
Fixmer-Oraiz, Vanessa 6/30/20 X X X X O/E X O/E X X X O/E X
Harms, Christine 6/30/19 X X X X X X X X X X X X
Lamkins, Bob 6/30/19 X O/E X X O/E X O/E X O/E O/E O/E X
McKinstry, John 6/30/20 X X X X X X X X O/E X X X
Olmstead, Harry 6/30/18 O/E X X X X X X X X -- -- --
Padron, Maria 6/30/21 X X X X O/E O/E X X X X X O/E
Vaughan, Paula 6/30/19 X O/E X X X X X X X X X X
Date: November 13, 2018
To: Housing and Community Development Commission
From: Kirk Lehmann, Community Development Planner
Re: FY18 Little Creations Academy Facility Rehab Amendment
Introduction:
In City Fiscal Year 2018 (FY18), the Housing and Community Development Commission (HCDC)
recommended, and Iowa City City Council approved, an award of $73,000 in Community
Development Block Grant (CDBG) funds to Little Creations Academy. The funds were to
rehabilitate their childcare facility to improve the provision of affordable childcare services for at
least 15 children annually through June 30, 2024. Cost overruns have not allowed Little Creations
to contract the full scope of work in the agreement and is requesting an additional $36,141 to
complete the project as stated in the agreement’s scope of work.
History/Background:
Little Creations Academy created a scope of work and budget for their project, as agreed upon in
the “Agreement Between the City of Iowa City, Iowa and Little Creations Academy, Inc. for Fiscal
Year 2015 Community Development Block Grant Funds”, signed March 13, 2018. Of the $73,000
awarded, $50,735 has been spent to date. Another $23,479 is under contract, of which CDBG
will cover $22,265. The remaining scope of work, per a contractor’s bid, would cost an additional
$34,927 to complete. Overall, bids have come back 43 percent higher than budgeted, while
change orders to complete phases of the project have increased costs by an additional 6 percent.
The budget in the agreement and status of each work item is as follows:
Childcare Center Renovation Budgeted Bid Change
Orders
Contracted
/ Expended
Complete
Total Cost $73,000 $104,568 $4,573 $73,000
Remove asbestos $7,900 $8,800 $500 $9,300 X
Install floors $6,600 $8,412 $956 $9,368 X
Replace HVAC $20,000 $28,950 $3,117 $32,067 X
Replace doors / install access control $14,900
$23,479 $0 $22,265
In
Progress Install permanent cubbies $3,000
Replace kitchen window(s) $5,100 $5,777
Replace outdoor storage shed $3,500 $4,770
Install room dividers $12,000 $24,380
Agencies are expected to provide complete and realistic budgets with their applications. Staff can
administratively approve up to 25 percent of the project budget per the Citizen Participation Plan.
Staff makes this determination based on what is feasible and reasonable. Most projects do not
request budget amendments over that threshold. When administrative amendment requests are
not approved, agencies typically determine the importance of each item and complete what they
can with the funds allocated. Little Creations’ current project will complete the highest identified
priority items per prior budget discussions.
November 13, 2018
Page 2
Typically for budget amendment requests of more than 25 percent, staff recommends they apply
at next funding round to be fair to all applicants and organizations. However, HCDC and Council
can substantially amend the agreement, which requires a mandatory 30-day comment period.
Currently, Little Creations is requesting a budget amendment of 43 percent of the initial allocation.
Discussion of Solutions:
HCDC can recommend staff to proceed with a substantial amendment to the Annual Action Plan
for the full requested amount. This amendment would be formally considered by HCDC following
a 30-day public comment period. Upon recommendation, City Council would consider approval
of the amendment.
If HCDC recommend that staff does not proceed with a substantial amendment for the full funding
request, HCDC could recommend that staff proceed with an administrative amendment to the
agreement of up to $18,250 ($73,000 *.25). This could be used to complete some but not all items
requested.
Another option is for HCDC to request that Little Creations complete the current project as
contracted and apply to the upcoming CDBG funding round which will open in December. Funding
amounts have not yet been determined and application materials are not yet approved, but public
facility projects of more than $50,000 typically get first consideration. No more than two public
facility projects are awarded per year. Funds would become available on July 1, 2019.
Financial Impact:
The City currently has approximately $46,000 in uncommitted CDBG funds. Uncommitted funds
are in the City’s CDBG line of credit but have not been allocated to a specific project. This happens
when a project is unable to spend their full allocation or when program income exceeds the
amount originally budgeted. Staff can administratively use these funds for cost overruns if the
request is under 25 percent of the original award and the applicant can demonstrate the need.
Whatever balance remains is available in the next funding cycle. The $46,000 would be added to
the City’s annual CDBG entitlement and would be available for the FY20 funding round opening
in December.
Recommendation:
Staff recommends to administratively award Little Creations $18,250 to be applied for the room
dividers. They would need to match this with $6,130 of their own funds. If this is not feasible to
the organization, staff recommends they apply for the FY20 funding cycle due in January to
complete all necessary improvements. Historically, the City has encouraged organizations to
apply at subsequent funding rounds when requests exceed 25 percent of their original awards. If
requests are substantial, staff prefers that all organizations are allowed the same opportunity to
apply for those funds. It also encourages applicants to obtain accurate estimates so that HCDC
can review what can best be accomplished with the funds available.
1
Kirk Lehmann
From:Genevieve Anglin <Genevieve.Anglin@unitedactionforyouth.org>
Sent:Wednesday, October 24, 2018 4:34 PM
To:Kirk Lehmann
Subject:Re: Legacy Aid to Agency Priority Categories
Kirk,
Per our conversation last week, I just wanted to follow up about the preliminary category that UAY has been
given. While it is true that UAY is a "youth services" non‐profit, and we are well known for our work with
youth, we have a much broader mission that encompasses several different programs. All of our
programs work with "youth", but we offer mental health services (which are available to all, regardless of
ability to pay), homeless youth services, and teen parent services in addition to our youth development work.
In FY18, youth development programs made up 18% of our programming budget, while mental health services
made up 40%. Homeless youth services made up another 17% of our programming, with the remaining 25%
teen parent services.
My concern is that the preliminary designation of "youth services" makes it seem as though all of UAY services
should be categorized as medium priority. Our request from the City was primarily for homeless and mental
health services (which make up 57% of our total budget), which are high priority categories. I understand that
it is difficult to categorize organizations such as UAY, who have multiple programs, but it is also important to
me that the members of the commission understand the full depth and breadth of UAY programming.
Thank you for giving us the opportunity to clarify UAY's programs. Please feel free to contact me with any
questions.
Genevieve
Genevieve Anglin
Business Director
United Action for Youth
From: Kirk Lehmann <Kirk‐Lehmann@iowa‐city.org>
Sent: Friday, October 12, 2018 3:53:30 PM
To: susan@iowa4cs.com; chelseyholmes@arcsei.org; daletac@iastate.edu; becci.reedus@jccrisiscenter.org;
Kristie@dvipiowa.org; rschwartz@elderservicesinc.org; icfreelunch@gmail.com; jdrapeaux@hacap.org;
emccabe@htfjc.org; insideoutreentry@gmail.com; bvinograde@freemedicalclinic.org; heath@iowavalleyhabitat.org;
brian‐loring@ncjc.org; lmitchell@abbehealth.org; rberg@preludeiowa.org; adam‐robinson@uiowa.edu;
crissy@shelterhouseiowa.org; mail@table2table.org; Genevieve Anglin
Cc: Erika Kubly; Marcia Bollinger
Subject: Legacy Aid to Agency Priority Categories
Hello,
The Housing and Community Development Commission (HCDC) will discuss FY20‐FY21 Legacy Aid to Agency applications
at their meeting at 6:30 pm on Thursday, November 15, in Room 202 of the Senior Center (28 S. Linn Street, Iowa City).
You may use the Washington Street entrance or the 2nd floor skywalk via Tower Place parking garage.
This meeting is not a public hearing, but you are welcome to listen to the discussion. Commissioners will discuss their
individual rankings for applications, formally assign priority categories to applicants, and determine what additional
2
information is needed. Final funding decisions will not be made until January. HCDC will not accept materials from
applicants unless the Chair specifically requests information at the meeting.
Preliminary priority categories for agencies are attached. If you would like to request a change of priority category,
please send an email by November 8 that explains your proposed priority category and the rationale as to why it better
fits your agency. Keep in mind that HCDC is targeting 70% of funds to high priorities, 25% to medium priorities, and 5%
to low priorities.
If you have any questions, feel free to contact me at 319‐356‐5247.
Regards,
Disclaimer
The information
contained in this
communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you
are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of
this information is strictly prohibited and may be unlawful.
WWW.ICGOV.ORG
Kirk Lehmann
Community Development Planner
Office: 319-356-5247
410 E Washington St
Iowa City, IA 52240
Aid to Agencies Legacy Application
Initial Question Responses from Applicants
At the October 11 Housing and Community Development Commission (HCDC) meeting, the
Commission began preliminary discussions about Aid to Agencies applications. Commissioners
wanted more information from five applicants on the following topics:
1. 4Cs - Home Ties program, specifically regarding outcomes/performance measures
mentioned under question 11.
2. Big Brothers Big Sisters – Funding imbalances in Form C of the application
3. Elder Services - Clients demographics, specifically why approximately 90 percent of
those served are reported as white, non‐Hispanic
4. Habitat - Funding imbalances in Form C of the application
5. Pathways - Clients demographics, specifically why approximately 89 percent of those
served are reported as white, non‐Hispanic, and funding imbalances in Form C of the
application
Their responses are presented below in the order listed above.
1
Kirk Lehmann
From:Susan Gray <susan@iowa4cs.com>
Sent:Monday, October 15, 2018 11:22 AM
To:Kirk Lehmann
Cc:Erika Kubly
Subject:RE: HCDC Questions About Aid to Agencies
Hi Kirk
Some more information about Home Ties:
We receive funding from JC Social Services and JC Empowerment to provide 15 child care slots. Children in these funded
slots typically stay up to three months, during this time parents work on self‐determined self‐sufficiency goals. The goals
are typically to find work, housing and receive child care assistance from the state.
JC Empowerment requires that we track the following data: (1) The number of children that stay longer than a month at
Home Ties must receive a developmental screening and be referred to Grant Wood AEA if further screening or support is
necessary. (2) The number of children that are removed by DHS from the home.
Last year we had 2 children removed from the home. We initially had a Crisis Child Care call from the grandparent: the
children had been removed by DHS over the weekend and placed in temporary care with the grandparents. We
provided a few days crisis care at Home Ties before the court hearing. The children were placed with grandparents,
mother then received custody but only took the one child, who was later placed back in foster care with a different
family. Although the foster parents live in North Liberty they have kept the child at Home Ties to provide some ongoing
continuity in his life. Grandparents lost custody of the baby who was placed in a different foster home in a different
county and will be adopting the child.
Although the child started in a funded position, we were able to move him into a private pay slot. (Besides the funded
child care slots Home Ties has some private and some child care assistance slots.)
Last year we had a number of difficult cases and were able to receive a waiver from our funder to extend the stay for
two families: One child had been removed from her mother and DHS found the biological father, who came to Iowa to
take care of a daughter that he had not known existed. We first met the family when one of our staff was visiting
Shelter House to assist clients with their child care assistance applications. Dad asked about Crisis Child Care as he was
needing to go for a job interview. Once the staff member heard the story, she called Home Ties to see whether the child
could move into a three‐month funded slot. Dad found a job, in the time at Home Ties he received two promotions and
housing. He followed up with all the medical visits as the child needed many developmental assessments and oral
surgery. We kept the child an extra month so that she could transition directly into the ICCSD preschool with an IEP.
Another family’s mother died very suddenly. Mother was the primary caregiver so the children, two and three years old,
were not used to being with anyone else. The father was completely overwhelmed and did not know of any community
resources – and the family was from Africa. When the children first came to Home Ties the elder child was referred to
Grant Wood AEA as he was not talking at all. He did not receive services as it was considered that his lack of language
was caused by the trauma he had experienced, and that we needed to provide lots of stability, predictability and love –
and monitor his progress. He eventually began talking and taking an interest in everything around him. We again
requested a waiver to keep the children longer as we felt that it was critical that the children move into a quality
program so that the elder child would continue to make progress, as he had not qualified for Grant Wood AEA
resources. This was granted and the children moved into the Neighborhood Center as soon as an opening became
available.
I hope this clarifies some of the questions about Home Ties ‐ please let me know if there are other questions.
Susan.
1
Kirk Lehmann
From:Thurness, Daleta K [CO PD] <daletac@iastate.edu>
Sent:Tuesday, October 16, 2018 8:51 AM
To:Kirk Lehmann
Subject:RE: Legacy Aid to Agency Priority Categories
Attachments:Copy of FY 18 budget City of IC.xlsx; Copy of FY 19 budget City of IC.xlsx
Good morning Mr. Lehman,
I am responding to HCDC’s request on clarification regarding the reporting on our Form C, Fund Balance. The formula
which is set in the form, seems to be taking our dollars of “Less Restricted Funds” against our carryover and showing a
negative carryover for the following year. I’m not sure why or what the rationale is for this. The formula carries the
negative balance into FY19.
To clarify what our budget revenue, expenses, and carryover is I have attached a summary budget for FY18 and
projected FY19. This also includes lines indicating carryover and fund assets. I will plan to attend the 11/15 meeting to
be available for further questions.
Thanks for the opportunity to clarify and provide supplemental information.
Regards,
Daleta Thurnes, Executive Director
BBBS Johnson County
3109 Old Hwy. 218 S.
Iowa City, Iowa 52246
(319) 337‐2145
Join us for Gridiron Bash Oct. 27, 2018 https://www.bbbsjc.org/events/gridiron‐bash/ for more information
Big Brothers Big Sisters FY '18
Budget
RECEIPTS FY 18
Local Funding Sources
Johnson County 45,497
City of Iowa City- CDBG 14,909
City of Coralville 4,870
City of North Liberty 2,500
Total Local Funding Sources 67,776.00
Contributions
Corporate Gifts/Incl. BFKS Sponsor 36,191
Individual Giving/Gridiron Bash 29,078
United Way Allocation w/focus area funds 48,779
United Way Donor Designations 13,141
Total Contributions 127,189.00
Bowl for Kids Sake
Pledges 103,239
Misc.
Total BFKS 103,239.00
Grants
West Branch 4,380
Juvenile Justice 60,345
Community Foundation Grant 0
4-H Mentoring Grant 21,506
IDPH 42,312
Total Grants 128,543.00
Miscellaneous Revenue
Grants/Contracts/BBBSA 13,290
Other Income 494
Interest Income 737
Volunteer Checks 3,480
Total Misc. Revenue 18,001.00
TOTAL REVENUE 444,748.00
DISBURSEMENTS Budget FY 18
Personnel Disbursements
Salaries 301,968
Health/Life/ADD Insurance 34,420.00
Payroll taxes & benefits 47,780
Total Salaries & Benefits 384,168.00
Programs & Services
Promotion 2,380
Volunteer Screening 6,361
Mileage, Parking & Meals 4,750
Supplies & Program Expense 14,524
Total Program & Service 28,015.00
Fundraising Expense
Breakfast/Gridiron Bash 1,236
Bowl for Kids' Sake 6,937
Total Fundraising Expense 8,173.00
General & Administrative
Bank Charges 31
Board Expenses 0
Computer Expense 1,952
Dues & Memberships 13,211
Miscellaneous 464
Equipment Maint./Purchases 0
Insurance 0
Job/Volunteer Recruitment 328
Postage 1,415
Printing & Copying 233
Staff Development 3,528
Meetings 150
Telephone 637
Total General & Adminstrat 21,949.00
TOTAL DISBURSEMENTS 442,305.00
Surplus or Deficit 2,443.00
YTD Surplus or Deficit 2,443.00
-
Total Cash Ending 111,837.00
FY 17 Year End Carry Over 115,607
Certificates of Deposit 21,774
Community Foundation BBBS Fund 152,199
Community Foundation Ron Bohlkom Fund 14,629
Big Brothers Big Sisters FY '19
Budget
RECEIPTS FY 19
Local Funding Sources
Johnson County 46,000
City of Iowa City- CDBG 15,000
City of Coralville 4,870
City of North Liberty 2,500
Total Local Funding Sources 68,370.00
Contributions
Corporate Gifts 20,000
Individual Giving 15,000
United Way Allocation w/focus area funds 45,000
United Way Donor Designations 13,079
Total Contributions 93,079.00
Bowl for Kids Sake
Pledges 115,000
Misc. 20,000
Total BFKS 135,000.00
Gridiron Bash
Ticket Sales, 50/50, Silent Auction 18,500
Misc. 12,000
Total GIB 30,500.00
Breakfast - RMM
Pledges 10,000
Corporate Sponsors 5,000
Total Breakfast/RMM 15,000.00
Grants
West Branch 15,000
Juvenile Justice 48,276
Community Foundation Grant 10,000
4-H Mentoring Grant 20,606
IDPH 58,995
Total Grants 152,877.00
Miscellaneous Revenue
Grants/Contracts/BBBSA 250
Other Income 1,900
Interest Income 400
Volunteer Checks 3,500
Total Misc. Revenue 6,050.00
TOTAL REVENUE 500,876.00
DISBURSEMENTS Budget FY 19
Personnel Disbursements
Salaries 346,514
Health/Life/ADD Insurance 44,596.00
Payroll taxes & benefits 53,052
Total Salaries & Benefits 444,162.00
Programs & Services
Promotion 2,200
Volunteer Screening 4,000
Mileage, Parking & Meals 7,500
Supplies & Program Expense 12,000
Total Program & Service 25,700.00
Fundraising Expense
Breakfast/Gridiron Bash 16,500
Bowl for Kids' Sake 8,300
Total Fundraising Expense 24,800.00
General & Administrative
Bank Charges 25
Board Expenses 100
Computer Expense 2,250
Dues & Memberships 13,150
Miscellaneous 500
Equipment Maint./Purchases 10,000
Insurance 0
Job/Volunteer Recruitment 300
Postage 1,500
Printing & Copying 500
Staff Development 1,800
Meetings 200
Telephone 650
Total General & Adminstrat 30,975.00
TOTAL DISBURSEMENTS 525,637.00
Surplus or Deficit -24,761.00
YTD Surplus or Deficit -24,761.00
-
Total Cash Ending 87,076.00
FY 18 Year End Carry Over 111,837
Certificates of Deposit 21,774
Community Foundation BBBS Fund 172,065
Community Foundation Ron Bohlkom Fund 16,382
1
Kirk Lehmann
From:Sofia Mehaffey <smehaffey@horizonsfamily.org>
Sent:Monday, November 05, 2018 12:44 PM
To:Kirk Lehmann
Cc:Erika Kubly
Subject:RE: HCDC Questions About Aid to Agencies
Good afternoon Kirk,
We have found this to be the case not only in terms of Elder Services, but in the Horizons program in Linn County as
well.
Having done some additional research (with the assistance of ISU Extension’s data/demographics sites) what we
discovered is that when you control for age, the demographic percentages look very different.
Put another way, if you look at an overall population and say it is 10% black, this takes into account the entirety of the
age groups. Broken out by age, the percentages in minority communities in Linn and Johnson county both look more
like a pyramid – it may be 15% black ages 14‐24, 10% black ages 25‐35, 6% black ages 36‐46, and more like 2% black
when you hit clients in the age where Meals on Wheels service is more prevalent (most of our clients are between 70
and 90 years of age.)
It is of course our goal to ensure that our programs are accessible and beneficial to all those who need them. We will
continue to work to be inclusive to the community in which we operate and to provide quality service.
If it is helpful, I can locate for you the website where ISU Extension houses their demographics data.
For any additional questions, I can be reached at 319‐573‐9773.
Thank you and have a wonderful day,
Sofia Mehaffey, MBA
Community Health and Nutrition Director
819 5th St. SE Cedar Rapids, IA 52401
Email: smehaffey@horizonsfamily.org
Office: 319-398-3943 ext. 1305
Cell: 319-573-9773
www.horizonsfamily.org To Donate
Facebook Twitter LinkedIn Instagram
Our Mission: Instill hope, change lives, and brighten futures by providing life changing services to
underserved populations.
Our Vision: Creating a promising future for the individuals and families we serve.
Our Values: Family Teamwork Accountability Integrity Knowledge Compassion Open-
Mindedness Building Relationships
1
Kirk Lehmann
From:Heath Brewer <heath@iowavalleyhabitat.org>
Sent:Friday, October 26, 2018 10:12 AM
To:Kirk Lehmann
Cc:Erika Kubly
Subject:External Email: Re: HCDC Questions About Aid to Agencies
Attachments:image001.png; image002.png; image003.png; image004.png; image005.png
WARNING: This email originated outside of the City of Iowa City email system.
DO NOT CLICK links or attachments unless you recognize the sender and know the content is safe as well as expected.
The ITS department will NEVER ask for your username and password via email.
Kirk,
I am glad you asked. As we discussed over the phone, the negative Carryover Fund Balance occurs from non‐cash year
end adjustments for items such as below market rent in our Facilities category, discounted values of our Mortgage
Receivables, and imputed interest.
The non‐cash adjustments made at year end are roughly:
Facilities ‐ $70,000
Mortgage Receivables ‐ $182,000
Imputed Interest ‐ $57,226
These adjustments are all noted in our annual audit report within the notes of our Financial Statements, though these
figures are from our most current audit that has yet to be adopted by the Board of Directors. In the future I will ask for a
bit of guidance in regards to properly reporting financials in order to avoid any concern from funders.
Let me if you have any questions.
Best,
On Fri, Oct 12, 2018 at 4:17 PM Kirk Lehmann <Kirk‐Lehmann@iowa‐city.org> wrote:
1
Kirk Lehmann
From:Lauri Mitchell <lmitchell@abbehealth.org>
Sent:Wednesday, October 31, 2018 9:33 AM
To:Kirk Lehmann
Cc:Erika Kubly
Subject:RE: HCDC Questions About Aid to Agencies
Attachments:disabilities2017.pdf; ALZ_F_FStateSheetsBBSY_Iowa_2018.pdf; Aging Services Form C.pdf
Hi Kirk,
Thank you for reaching out. I hope the following answers your questions.
In response to the first question from the commissioners, most of our referrals come by way of word of mouth. We receive referrals
from the group homes where some of our current clients attend, from current and former participants and caregivers, and from the
various community partners and agencies we work with. We accept every referral and intake regardless of ability, race, income,
gender, religion, or other protected status as long as they meet the requirements of our program.
In addition, we recognize there is always room for growth as a program. As part of our quality assurance each month, we watch trends
such as specific individuals benefitting from or potentially needing more assistance from our programs and services. This might mean
a decrease in referrals from the intellectual disability community, or a lack of referrals from a specific minority community, or an
increase in referrals for those with a dementia diagnosis. It also means learning from our community partners and listening to what is
happening across the state. As you can see in one attachment, 7% of the population in Iowa with a disability is Hispanic or
Latino. According to the 2010 Census numbers, Iowa City was about 82.5% White. 64,000 people in Iowa are living with Alzheimer’s
this year, and that will grow by 14% in the next 7 years. Learning and processing this information, we can use the limited marketing
dollars we have to reach out to these individuals we identify to let them know about Pathways and Aging Services to see how we can
best meet their needs. If you are aware of programs in Iowa City that have been successful in reaching diverse populations of older
adults or those with disabilities, we would love to learn more about their efforts.
For the second question regarding funding imbalances, it appears that there may be some missing numbers on the attached document
Aging Services Form C. There is no carryover balance for FY18 or FY19, which would impact our numbers.
I would also like to note that our programs have been through some changes in the past year, which you will see in the
totals. Pathways added a Habilitation program, which increased our expenses. Aging Services also expanded our chore program to
Johnson County, allocating some of our costs here to build the program and enhance services for seniors in the community. As we
continue to get the word out, leveraging both paid and volunteer support, we continue to hear these are much needed services in this
area.
Please let me know if you need additional information.
Thank you,
Lauri
Lauri Mitchell, LBSW, CAHM
Associate Executive Director, Aging Services
(319) 398-3644 office | (319) 286-1967 fax | (319) 892-8250 direct
From: Kirk Lehmann [mailto:Kirk‐Lehmann@iowa‐city.org]
Sent: Friday, October 12, 2018 4:17 PM
To: Lauri Mitchell <lmitchell@abbehealth.org>
368,036
The number of people in Iowa
in 2015 who have some kind
of disability. They represent
11.9% of the civilian,
noninstitutionalized
population.
32.7%
Percentage of people 65 and
older in 2015 with a disability,
the highest of any age group.
31,589
Number of children under 18
in 2015 who have disabilities.
This amounts to 4.3% of the
population under 18 years of
age.
180,139
The number of people
aged 18-64 with a
disability in 2015 or 9.6%
of the population aged
18-64.
12.1%
The percent of males in Iowa
in 2015 with a disability. This
compares to 11.8% of
females.
42.6%
The percent of households
receiving food stamps which
have one or more persons
with a disability in 2015.
59,992
The number of households
receiving food stamps which
have one or more persons
with a disability in 2015.
S T A T E D A T A
C E N T E R O F
I O W A -A
P R O G R A M O F
T H E S T A T E
L I B R A R Y O F
I O W A
A N D
T H E O F F I C E
O F P E R S O N S
W I T H
D I S A B I L I T I E S
I OWANS WITH
D ISABILITIES : 2017
J ULY 2017
On July 26, 1990, President George H.W. Bush signed into law the Americans with Disabilities
Act, guaranteeing equal opportunity for people with disabilities in public accommodations,
commercial facilities, employment, transportation, state and local government services and
telecommunications.
9,666
Number of Iowa grandparents
with a disability living with
grandchildren under 18 in
2015.
37.7%
Percentage of above
grandparents with a disability
who are responsible for
grandchildren.
P A G E 2
Specific Disabilities
123,105
The number of Iowans in
2015 reporting an inability to
hear conversations or a
serious hearing loss.
6.1%
Percentage of population
age 5 and over with an
ambulatory disability in
2015.
63,497
The number of Iowans age 5
and over in 2015 who
reported that a disability
made it difficult to perform
self-care activities such as
dressing, bathing, or getting
around inside the home.
109,360
The number of
noninstitutionalized Iowans
age 18 and over in 2015
who reported an
independent living disability
that made it difficult to go
outside the home alone to
shop or visit a doctor's
office.
57,891
The number of Iowans of
any age in 2015 who
reported a disability of
blindness or serious
difficulty seeing even
when wearing contacts or
glasses.
132,818
Number of people with
limitations in cognitive
functioning or who have a
mental or emotional
illness that interferes with
daily activities, including
those with Alzheimer’s
disease and intellectual
disabilities. This included
people with one or more
problems that interfere
with daily activities, such
as frequently being
depressed or anxious,
trouble getting along with
others, trouble
concentrating and trouble
coping with stress.
Veterans
56,109
Number of Iowa veterans in 2015
with a disability representing 29.1%
of Iowa veterans.
36.7%
The percent of the veteran with
population 18 to 64 years of age
below the poverty level who have a
disability.
52.3%
The percent of the veteran
population 65 years and over below
the poverty level in 2015 who have
a disability.
7.0
The percent of the
population in 2015 with a
disability in Iowa that was
Hispanic or Latino
97.4%
Percent of transit buses nation-wide
that were lift or ramp-equipped as of
2011.
Source:
http://www.rita.dot.gov/bts/sites/rita.dot.go
v.bts/files/publications/national_transportat
ion_statistics/html/table_01_08.html
Miller Building
1112 E. Grand Ave
Des Moines, Iowa 50327
Phone: 800-248-4483
Fax: 515-242-6543
E-mail: census@lib.state.ia.us
www.iowadatacenter.org
STATE DATA
CENTER OF
IOWA A
PROGRAM THE
STATE LIBRARY
OF IOWA
OF F IC E S OF P E RSON S W ITH
D ISAB IL IT IE S
Lucas State Office Building
Second Floor
321 E. 12th St
Des Moines, IA 50319
515-242-6334
Jill.avery@iowa.gov
www.humanrights.iowa.gov
Data Source (unless otherwise noted) :
U.S. Census Bureau,
American Community Survey, 2015
Photos by the U.S. Census Bureau
This program is supported by the
Institute of Museum and Library
Services under the provisions of the
Library Services and Technology Act as
administered by the State Library of
Iowa.
The data presented in this report
are for the civilian
noninstitutionalized population
which excludes people in prisons,
nursing homes, and active duty
military
$19,607
Median earnings for Iowans
age 16 and over with
disabilities with earnings in
2015. The median earnings
for Iowans age 16 and over
without disabilities is
$30,964.
21.5%
The poverty rate for Iowans
with disabilities in 2015. The
poverty rate for Iowans
without disabilities is 12.2%.
Income and
Poverty
Employment
50,180
The number of Iowans age
18 to 64 with a disability who
were employed in 2015 in a
full-time status. 55.1% of
Iowans with a disability
worked at least part-time.
9.6%
Percent of the labor force
with a disability of some
type.
9.6%
The unemployment rate in
2015 for Iowans with a
disability. The
unemployment rate in Iowa
at that time was 4.2%
Health
Insurance
97.5%
Percent of children under age 18 in
Iowa that have a disability and are
covered by insurance in 2015.
6.0%
Percent of Iowans 18 to 64 years of
age with a disability that had no
health insurance coverage in 2015.
32.7%
The percent of Iowans age 65 and
over that have a disability and are
covered by insurance in 2015.
356,277
The number of Iowans with
disabilities that have health
insurance coverage in 2015. This is
96.8% of all persons with
disabilities in Iowa.
78,222
The number of Iowa disabled
workers in 2015 receiving
benefits under Social Security's
Old Age, Survivors, and
Disability Insurance (OASDI)
program.
Source:
http://www.socialsecurity.gov/policy/do
cs/factsheets/cong_stats/2015/ia.pdf
ALZHEIMER’S STATISTICS
For more
information, view
the 2018 Alzheimer’s
Disease Facts and Figures
report at alz.org/facts.
CAREGIVING (2017)
MILLION
MEDICAID
Medicaid costs of
caring for people with
Alzheimer’s (2018)
change in costs
from 2018 to 2025
of people in hospice
have a primary
diagnosis of dementia
of people in
hospice with a
primary diagnosis
of dementia
#
HOSPICE (2015)
dementia patient
hospital readmission
rate
of emergency
department visits
per 1,000 people
with dementia
#
HOSPITALS (2015)
Over 5 million
Americans are living
with Alzheimer’s, and as
many as 16 million will
have the disease in 2050.
The cost of caring for
those with Alzheimer’s
and other dementias is
estimated to total
$277 billion in 2018,
increasing to $1.1
trillion (in today’s
dollars) by mid-century.
Nearly one in every
three seniors who
dies each year has
Alzheimer’s or
another dementia.
US STATISTICS
Estimated percentage change
2018 2025
* Totals may not add due to rounding
Year 65-74 75-84 85+ TOTAL
65+NUMBER OF PEOPLE AGED 65 AND OLDER WITH ALZHEIMER’S BY AGE*NUMBER OF DEATHS FROM ALZHEIMER’S DISEASE (2015)#
MEDICARE
per capita Medicare
spending on people
with dementia (2017)
40
30
20
10
0
14%
2,504 1,243
16.8%
136,000
Number of Caregivers
154,000,000
Total Hours of
Unpaid Care
$1,950,000,000
Total Value of
Unpaid Care
$98,000,000
Higher Health
Costs of Caregivers23.7 %
$630 $16,931
14.1%
2018 8,000 25,000 31,000 64,000
2020 8,800 26,000 31,000 66,000
2025 9,800 31,000 33,000 73,000
IOWA
6th leading cause of death in Iowa
1,339
Pathways Adult Day Health Center/ Aging Services, Inc.
FY20 Form C: Agency Budget
Please complete ALL information. If there is an item that does not apply to your budget
or the value is zero, you MUST enter a "0" in that box. DO NOT LEAVE AN ITEM BLANK.
The columns have auto-calculation, but it does not auto-calculate until the information is
saved. Please save information often to activate the calculated fields.
For the items that require itemization, click the link to enter specific information in the
itemization form.
Budget Type
Please enter in a corresponding number to indicate your Budget type:
1 = Agency Level
2 = Program Specific
3 = County Specific
Budget Type 3.00
Agency Revenues
FY17 FY18 FY19
Coralville Funding 0.00 0.00 0.00
Iowa City Funding 15,000.00 15,000.00 15,000.00
Johnson County Block
Grant Funding
7,943.00 10,000.00 13,000.00
Other Johnson County
Funding (non-Block Grant
Funding)
0.00 0.00 0.00
UWJWC Allocation 27,000.00 27,500.00 35,500.00
UWJWC Designations 1,900.00 2,000.00 2,400.00
Grants-Federal, State,
Foundation
24,134.00 25,388.00 26,000.00
Fees for Services 476,496.00 530,784.00 560,834.00
Fundraising Events 36,637.00 11,000.00 10,700.00
Contributions/Donations (do
NOT include in-kind)
17,944.00 12,500.00 5,370.00
Interest and Investment
Income
200.00 300.00 100.00
*Other 24,601.00 19,880.00 34,096.00
Total 631,855.00 654,352.00 703,000.00
Page 1 of 2e-C IMPACT Agency Site
10/31/2018https://agency.e-cimpact.com/forms/export_to_html.aspx?InvestmentID=13583&FormD...
Expenses
FY17 FY18 FY19
Personnel
(Salaries/Benefits)
357,465.00 338,340.00 423,920.00
Operational Expenses 298,849.00 352,193.00 313,550.00
Other 0.00 0.00 0.00
Total 656,314.00 690,533.00 737,470.00
Fund Balance
FY17 FY18 FY19
Revenue 631,855.00 654,352.00 703,000.00
Carryover Balance From
Prev Year
127,172.00 0.00 0.00
Total Operating Balance 759,027.00 654,352.00 703,000.00
Less Total Expenses 656,314.00 690,533.00 737,470.00
Ending Fund Balance 102,713.00 -36,181.00 -34,470.00
Less Restricted Balance 0.00 0.00 0.00
Carryover Fund Balance 102,713.00 -36,181.00 -34,470.00
Bd/Donor/Funder Restricted Funds
FY17 FY18 FY19
Bd/Donor/Funder
Restricted Funds - please
itemize
0.00 0.00 0.00
Total 0.00 0.00 0.00
In-Kind Support
FY17 FY18 FY19
Services/Volunteers 0.00 0.00 0.00
Material Goods 0.00 0.00 0.00
Space, Utilities, etc.0.00 0.00 0.00
Other 0.00 0.00 0.00
Reserve Funds
FY16 FY17 FY18
Reserve Balance 0.00 0.00 0.00
Page 2 of 2e-C IMPACT Agency Site
10/31/2018https://agency.e-cimpact.com/forms/export_to_html.aspx?InvestmentID=13583&FormD...
102,713.00 66,532.00
11/13/2018 New Submission
https://www8.iowa-city.org/Forms/SZTEq 1/2
Aid to Agencies (Emerging) Application for FY2020
Application Information Project Information
Aid to Agencies provides flexible operational funding for nonprofits. Applications are due Tuesday, January 18, 2019 at
noon. This application is for “emerging” agencies, those that have not existed as a legal entity for at least 2 years or
have not received A2A funds in any of the last five years. $19,000 is estimated to be available this year. Each agency is
eligible to apply for up to $15,000. No award will be made for less than $5,000. Please submit one project proposal per
application. Questions can be directed to kirk-lehmann@iowa-city.org (mailto:kirk-lehmann@iowa-city.org) or contact
Neighborhood Services at 319-356-5230. Hard copy applications are available upon request.
Project Name *
Total amount of funds requested *
Applicant Name *
Applicant Organization *
Applicant Address *
Signature *
$
City State / Province / Region
Postal / Zip Code Country
Street Address
Address Line 2
Sign
11/13/2018 New Submission
https://www8.iowa-city.org/Forms/SZTEq 2/2
Contact Person *
Phone Number *
Email *
Indicate your organizations corporate status *
Years in business *
Has the applicant received City assistance in the last five years?*
Is the applicant currently in compliance with all federal, state and local laws, rules and regulations including
any CDBG and/or HOME funded projects?*
Next
Save as Draft
Non-profit
For-profit
Yes No
(including partners, co-applicants, etc.)
Yes
No
Currently in litigation
Previous
11/13/2018 New Submission
https://www8.iowa-city.org/Forms/SZTEq 1/3
Aid to Agencies (Emerging) Application for FY2020
Application Information Project Information
The City Steps Plan guides funding within the community that benefits low-moderate income persons by
creating jobs, improving housing, and providing services. You can find a copy of City Steps at
www.icgov.org/actionplan (http://www.icgov.org/actionplan).
Brief summary of proposed project *
Why this project is needed?*
How does it fill a gap in the community?*
How does it address the goals of 2016-2020 CITY STEPS?*
Additional Documentation
Provide a budget breakdown for your specific program. Include only costs directly related to the program. For example,
providing a specific service should include the total estimated costs and available resources, broke out by general
categories such as salaries, materials, office expense, marketing, etc. If required by local and/or federal regulations,
include the cost of an audit. Document costs whenever possible.
Need/Priority
Limited to 1000 characters
Limited to 1000 characters
Limited to 750 characters
Limited to 750 characters
Please submit no more than 7 additional pages
Upload
Resources & Feasibility
11/13/2018 New Submission
https://www8.iowa-city.org/Forms/SZTEq 2/3
Budget Breakdown
Use of Funds City Funds Other Funds Source of Other
Funds
Type Status
Add
City Funds Other Funds
Total
Documentation of Costs
Labor Breakdown
Type Description Hours Per Hour Rate Total Cost
Add
Total Labor Cost
If volunteers are used, please describe how these volunteers are utilized for the proposed activity.
All public service projects are required to expend their full award and complete the proposed project by the
end of the fiscal year (June 30, 2020). Will you be able to meet this requirement?*
$$
$0.00 $0.00
Upload
$$
$0.00
Limited to 500 characters
Yes No
Impact/Benefit to the Community
11/13/2018 New Submission
https://www8.iowa-city.org/Forms/SZTEq 3/3
Please indicate the population to be served by the proposed program according to the linked income categories
(https://www8.iowa-city.org/weblink/0/edoc/1808790/2018-09-10%20Consolidated%20HOMECDBG%20Table.pdf). If
requesting money for a specific administrative expense (like a staff member’s salary), indicate the population served by
your entire agency.
(Please Note: If funded, this information will be used as income targeting for your Agreement).
Income Breakdown
Median Income Number of Persons
0 - 30%
31 - 50%
51 - 80%
Over 80%
Total Persons
Percent LMI
Percent Iowa City Residents
Please describe the basis or methodology used to estimate the number of clients to be served (?)
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Iowa City CDBG and HOME Applicant Guide 1
Applicant Guide
Iowa City CDBG and HOME Programs
This guide outlines requirements for applicants seeking Community Development Block Grant (CDBG)
and/or HOME Investment Partnership (HOME) program funds through the City of Iowa City. The CDBG
program helps develop viable urban communities by providing decent housing and suitable living
environments, and expanding economic opportunities, principally for persons of low and moderate
income. The HOME program helps provide safe and decent affordable housing. Both programs are
funded by the U.S. Department of Housing and Urban Development (HUD).
Notes to applicants
1) Housing and Community Development Commission (HCDC) strongly encourages all applicants
to attend the CDBG/HOME Applicant Workshop (see Application Timeline below).
2) First consideration for funding will go to housing (not including CHDO operating expenses) and
public facility projects of $50,000 or more. No more than two public facility projects will be awarded
funding.
3) The application (and the pro forma for housing applications) must be substantially complete for
HCDC consideration. HCDC will not review any materials submitted by the applicant after the
deadline unless the Commission requests it.
4) Please review the City’s Strategic Plan (www.icgov.org/strategicplan) to determine if your project
fits into the identified priorities. If so, please identify in the application.
Application Timeline
1) Applicant workshop at Emma Harvat Hall, City Hall January 3, 2019 at 11:00 AM
2) Applications Due January 18, 2019 at 12 PM
3) HCDC Meeting – Question/Answer with Applicants February 21 at 6:30 PM
4) HCDC Meeting – Recommendations March 21 at 6:30 PM
PART I. Estimated Federal Funding Available
In FY20 the City of Iowa City expects to have available approximately $1,347,000 in federal funds
(including entitlements and program income) from HUD. The City has approximately $612,000 available
for allocation to recipients after Council set-asides have been removed for economic development, owner-
occupied housing rehabilitation, administration, neighborhood infrastructure, and Aid to Agencies. Of this
amount, approximately $494,000 must be used for HOME eligible activities, which focus on affordable
housing activities: rehabilitation or new construction of rental housing, tenant based rent assistance, and
homeownership opportunities. The HOME program requires not less than 15% of the HOME entitlement
be reserved for Community Housing Development Organizations (CHDOs). In FY20 this set-aside is
approximately $88,000.
Iowa City CDBG and HOME Applicant Guide 2
PART II. Application Requirements and Considerations
Applicants should evaluate the following HUD guidelines as well as City policies contained in CITY STEPS
when considering the proposals, funding estimates, and time schedules for achieving their project goals.
Program Purpose
All proposals must benefit low-moderate income individuals. The specific ways that a project must
accomplish the program’s purpose (also called a National Objective) varies by program.
CDBG Funds. At least 51% of those befitting from the program (persons or households) must
have incomes at or below 80% of the area median income (AMI) based on household size (see
table below). For programs that benefit individual households, all households must earn less than
80% of the median household income.
Applicants must document that its purpose is being met. CDBG allows households to self-certify
their income with their signature, though a percentage of beneficiaries must also provide source
documentation such as pay stubs or a Social Security statement to verify the household’s income.
The City must approve this percentage based on the program and number of beneficiaries –
usually set between two and five percent. This source documentation must be kept in the client’s
file and is subject to monitoring when City or HUD staff review the client files.
HOME Funds. All activities undertaken with HOME funds must benefit households below 80%
AMI, and nearly all assisted units must be targeted to households below 60% AMI.
Median household income limits for projects in Iowa City are as follows:
CDBG allows its purpose to be satisfied by meeting the following criteria:
a. The activity must be carried out in an area or neighborhood consisting predominantly of low-
moderate income persons, or the activity must involve facilities or services designed for use
by predominantly low-moderate income persons. Demographic information is available at the
Neighborhood & Development Services Department. In some instances, applicants may need
to conduct a survey of the potential beneficiaries to determine income eligibility.
b. Housing that is being improved, as part of a project must be occupied by low-moderate income
households.
c. Job creation or retention as an activity must involve employment of predominantly low and
moderate-income persons.
Iowa City CDBG and HOME Applicant Guide 3
Eligible Activities
Activities that can be carried out with CDBG funds include, but are not limited to, the following:
• Acquiring real property, demolishing structures and clearing property, and relocation
assistance for residents of property being demolished.
• Rehabilitation or preservation of residential and nonresidential structures, including
weatherization, painting, accessibility improvements, emergency repairs and comprehensive
rehabilitation.
• Construction of public facilities and improvements, such as water and sewer facilities,
infrastructure repairs and installation of curb ramps, construction of neighborhood centers and
installation of accessible playground equipment.
Activities that can be carried out with HOME funds include the following:
• Acquisition of real property (including Homeownership Assistance), payment of “soft” costs
associated with a project, demolition and clearing property, site and infrastructure improve-
ments, and relocation assistance for persons being displaced by a HOME activity.
• Rehabilitation or preservation of residential structures (comprehensive rehabilitation only).
• Tenant Based Rental Assistance (TBRA) for a period of up to 24 months.
• New construction of affordable housing units (rental or owner-occupied).
• Operational expenses and Capacity Building for Community Housing Development Organi-
zations (CHDOs) within the limit of 5% of Iowa City's HOME allocation.
The following types of activities that are ineligible include, but are not limited to, the following:
• Public service eligible activities such as operations or salaries.
• Buildings for general conduct of government and expenses required to conduct the regular
responsibilities of local government, e.g. street maintenance, public buildings for
government.
• Political, religious and lobbying activities, income payments, such as rent assistance and
mortgage payments. HOME only: tenant based rent assistance is an allowable activity.
• CDBG only: New housing construction, except for residential facilities providing shelter for
persons with special needs (homeless shelters, convalescent homes, halfway houses, and
group homes).
• Purchase of construction equipment.
NOTE: The purchase or lease of furnishings, equipment, or other personal property (such as vehicles)
needed for an eligible public service will not be considered under this allocation process. However, these
expenses would be eligible under the City’s Aid to Agency process. Additional requirements and CDBG
award limitations may apply, please contact Neighborhood Services staff to discuss.
Iowa City CDBG and HOME Applicant Guide 4
Performance Schedule and Payment
Reimbursements can be made after the contract has been formalized. Expenses incurred before July 1,
2019 or before a contract has been entered may not be reimbursable and may jeopardize all the
CDBG/HOME funds awarded to the project. Disbursements can be made upon receipt of 1) invoices for
labor, materials and services rendered, and 2) signed lien waivers (as appropriate) covering all amounts
to be paid. In some instances, pre-agreement costs may be reimbursed to applicants; however,
Neighborhood Services staff must be contacted prior to making any pre-agreement disbursements to
verify if the cost may be reimbursed. In case of minor cost overruns or requests for additional funding, the
City Manager and staff may approve a contract amendment that is non-substantial. In the case of
substantial changes (as defined in the Citizen Participation Plan) the Housing and Community
Development Commission and City Council must approve the change and an amended agreement is
required.
Budget Considerations
In estimating the amount of the proposal or the project budget, applicants should try to obtain
documentation for the costs and consider the following expenses:
• Appraisals, legal fees, title opinions and surveying costs for property acquisition projects.
• Building permits, engineering or surveying costs, zoning application fees, professional fees,
advertising and bidding costs for rehabilitation and building projects.
• HOME funds are required to be matched at the rate of one match dollar for each four HOME
dollars or 25% of the HOME funds being requested. The City has made a commitment to
match local HOME dollars, however, we also expect applicants for local HOME funds to
contribute to meeting this matching contribution (see HOME regulations for eligible forms of
match).
• The City requests that applicants leverage private funding, volunteers, and in-kind
contributions whenever possible and to include this information on your application. These
contributions are worth points in the ranking sheets and are included in HCDC’s evaluation of
your application.
• Construction estimates should be realistic. Funds remaining after the proposed work is
completed will revert to the CDBG line of credit.
• Applicants can apply for grants and/or loans.
• Other project costs such as compliance with HUD regulations (audits, labor standards,
environmental studies, fair housing, etc.) listed in Part III below should also be included.
Iowa City CDBG and HOME Applicant Guide 5
CDBG/HOME EVALUATION CRITERIA
HCDC Member: Points
I.Need Priority (max. 10 points)
1 How well has the applicant documented the ability of the project to
meet need(s) identified in CITY STEPS?
0-10 Points
II.Leveraging Resources/Budget (max. 35 points)
1 Does the project have realistic cost estimates, including bids?0-5 Points
2 Does the project leverage community partnerships and/or volunteer
resources?
0-5 Points
3 Does the project leverage other financial resources?Guide:
0-25% = 0-6 pts
26-50% = 7-12 pts
51-75% = 13-19 pts
76-99% = 20-25 pts
Subtotal
III.Feasibility/Need for Subsidy (max. 10 points)
1 How well has the applicant demonstrated the requested level
of public subsidy is necessary (private/other funds not available)?
0-3 Points
2 Does the project schedule adequately demonstrate the project will
be completed within the required time period?
0-3 Points
3 Does the project provide a long-term solution to the need identified?0-4 Points
Subtotal
IV Impact/Benefit (max. 35 points)
1 What primary percent of median income persons are targeted? Guide:
0-30%=25 pts
31-50%=15 pts
51-60%=10 pts
61-80%=2 pts
2 Does the project have a reasonable per-person cost compared to
other projects of similar scope/cost?
0-5 Points
3 Does the project serve a reasonable number of people compared to
other projects of similar scope/cost?
0-5 Points
Subtotal
V Capacity/History (max. 10 points)
1 Does the organization have the capacity to complete the project,
proven either by prior project completion or current expert staffing?
0-10 Points
Maximum Points: 100 TOTAL:
Iowa City CDBG and HOME Applicant Guide 6
PART III. Housing
Additional Information Requirements. Before an applicant may enter an agreement with the City, the
applicant must submit updated information such as, but not limited to, the project schedule, sources
and uses statement, construction budget (if applicable), and pro forma (if applicable). All other funding
sources must be identified and verification submitted to the City to complete a subsidy layering analysis
when multiple public funding sources are utilized.
Appraised Value at Project Completion. Each housing project, except minor home repairs, funded with
CDBG and/or HOME funds must have an appraised value at project completion that demonstrates
adequate equity to secure any liens.
Site Location. One of the City’s goals is to encourage the distribution of housing and residential facilities
(e.g. permanent housing – rental and homeownership, transitional housing, homeless shelters, and
special needs housing) throughout Iowa City. See the attached Affordable Housing Location Model to
view where new City-assisted rental housing may be located. The map is also available at
www.icgov.org/actionplan.
The City also has a rental permit cap in several Iowa City neighborhoods to help keep owner-occupied
homes available to families. The ordinance establishes a 30 percent rental permit cap on single family
homes and duplexes, though does not impact apartment buildings or condos. For more information,
visit www.icgov.org/rentalpermitrequirements.
Iowa City CDBG and HOME Applicant Guide 7
Iowa City CDBG and HOME Applicant Guide 8
PART IV. Compliance with Federal Regulatory Requirements
All CDBG/HOME contracts include requirements imposed by various Federal-sponsoring agencies.
These include procurement standards for labor, materials, supplies and services not only related to the
project but also to the applicant's operation.
• Procurement standards and subcontracting requirements are set forth in 2 Code of Federal
Regulations (CFR) Part 200. The following list briefly describes the main points in contracting for
services and purchasing supplies and materials.
• Affirmative efforts shall be made to utilize small and minority-owned businesses or sources of
supplies and services. Conflict of Interest rules will also apply.
• Construction contracts in excess of $2,000 shall comply with the Fair Labor Standards Acts.
Specifically, 1) the Davis-Bacon Act which requires contractors to pay wages to laborers and
mechanics at a rate not less than the minimum wages specified in a wage determination made by
the Secretary of Labor, 2) Copeland Anti-Kick Back Act which prohibits employers from inducing
employees to give up any part of the compensation to which they are otherwise entitled, and 3)
the Contract Work Hours and Safety Standards Act which requires contractors to compute wages
on the basis of a standard work week of 40 hours. Work in excess of the standard workweek shall
be permissible if the worker is compensated at a rate of 1½ times the basic rate of pay for all hours
worked in excess of 40 hours in the workweek. No worker shall be required to work in unsanitary,
dangerous or hazardous surroundings.
• Contracts over $10,000 shall contain requirements relating to Equal Employment Opportunity.
• Provisions for termination shall also be included in all contracts.
• Records should be kept for all procurements. Construction projects for more than $150,000 must
utilize the competitive sealed bids (formal advertisement) method of procurement. Procurement
by small purchase procedures shall be utilized for projects $150,000 or less. Price or rate
quotations shall be obtained from an adequate number of qualified sources under this method.
• Contracts in excess of $25,000 shall contain provisions and conditions that allow for
administrative, contractual or legal remedies in instances in which contractors violate or breach
contract terms.
• Contracts in excess of $100,000 shall meet bonding and Section 3 requirements. Minimum bond
requirements include: bid guarantee equal to 5% of bid price, performance bond for 100% of
contract price and payment bond for 100% of contract price.
• Provisions regarding federal regulations on Non-discrimination, Equal Employment, Affirmative
Marketing and Fair Housing.
• Acquisition, Displacement and Relocation are also contained in the Agreement.
• Lead Based Paint regulations regarding interim controls and abatement may also apply.
Iowa City CDBG and HOME Applicant Guide 9
PART V. Financial Management, Reporting, and Monitoring
Standards for financial management and record keeping are provided in 2 CFR Part 200. Local
accountants and agency directors experienced with federal requirements may be helpful resources.
• Each recipient shall have a financial management system that provides effective control over and
accountability for all funds, property, and other assets, must identify the source and application of
funds for federally-sponsored activities, and permit the accurate, complete, and timely disclosure of
financial results in accordance with the reporting requirements of the City and HUD.
• A separate ledger for the CDBG and/or HOME account is strongly recommended.
• Appropriate time distribution records must be kept for employees paid with CDBG funds in addition to
other funds.
• All project-related expenditures must be supported by third party documentation (invoices, contracts,
and purchase orders). Lien waivers are required from all contractors and subcontractors.
• Reductions in project costs or increases in the commitment of other funding, if any, shall be brought
to the immediate attention of staff. The impacts of these changes must be discussed with staff and
appropriate reductions in CDBG and/or HOME funds may be made on a case-by-case basis.
In most cases, a financial audit of the project expenditures will be required. Qualified individuals who are
sufficiently independent of the agency and can produce unbiased opinions and conclusions should
conduct these audits. Audit reports should be submitted within six months of project completion and final
disbursement of funds. Organizations that expect more than $750,000 in federal assistance from all
sources are required to have an audit covering the financial activities of the organization as well as the
project disbursements as set forth in 2 CFR Part 200.
Neighborhood Services staff will monitor all aspects of the project beginning with pre-agreement activities,
goal setting to project closeout. Any project changes must be approved by the City. Periodically,
Neighborhood Services staff and HCDC members will conduct monitoring visits to review project
progress, financial management, construction contracts, time records related to the project, as well as
client statistics. Staff will attempt to give reasonable notice prior to the site visit.
The City of Iowa City requires quarterly reports and has a standardized reporting form. For rental and
homeownership projects, the applicant must complete project close-out forms and submit to the City upon
project completion. The period of affordability does not begin until the City has been notified and the data
entered into HUD’s information and management system. The compliance period will vary depending
upon the regulatory requirements of the CDBG and/or HOME program and the information contained
within the CDBG/HOME application. During the compliance period, Neighborhood Services staff will
request records relating to the stated purpose of the project to see if goals have been carried out, to review
the low and moderate income benefit requirements as established by HUD, and to monitor the financial
status of the organization. All notices and reports should be directed to:
Neighborhood Services
410 East Washington Street
Iowa City, IA 52240
For CDBG projects, all records relating to the project should be kept at least four years after the
submission of the Consolidated Annual Performance and Evaluation Report (CAPER) in which the activity
is reported as complete. The CDBG Agreement should be retained until the end of the compliance period.
For HOME projects, all records shall be maintained as required in 92.508 Recordkeeping depending on
the type of project (rental, homeownership, or tenant-based rental assistance).
Iowa City CDBG and HOME Applicant Guide 10
Summary of Priority Needs (2016-2020 CITY STEPS)
For the five-year period of 2016 through 2020, the City has identified the following as priority needs for
CDBG & HOME funding. Your application must meet an identified need to be funded.
PUBLIC SERVICES: (CDBG Aid to Agencies)Priority: Matrix Code:HUD CategoryChild Care 05L Child Care ServicesChronic Substance Abuse 05F Substance Abuse ServicesDomestic Violence 05G Battered & Abused SpousesElderly 05A Senior Services
Employment Training 05H Employment Training
Homeless Services 05 & 05T General, Security Deposit
Mentally Ill 05O Mental Health Services
Persons with Disabilities 05B Handicapped Services
Persons with HIV/AIDS 05 General
Transportation 05E Transportation Services
Youth Services (unaccompanied youth inc.)05D Youth Services
PUBLIC FACILITIES:
Priority:
Matrix
Code:HUD Category
Child Care 03M Child Care Centers
Chronic Substance Abuse 03P Health Facilities
Domestic Violence 03C Homeless Faciliities
Elderly 03A Senior Centers
Employment Training 3 Public Facility
Homeless Services 03C Homeless Faciliities
Mentally Ill 03P Health Facilities
Persons with Disabilities 03B Handicapped Centers
Persons with HIV/AIDS 03S Facilities for AIDS Patients
Transportation 3 Public Facility
Youth Services (unaccompanied youth inc.)03D Youth Centers
PUBLIC INFRASTRUCTURE: (Set-Aside)
Priority:
Matrix
Code:HUD Category
Serve primarily non-student LMI 03L Sidewalk Improvements (inc. curb cuts)
Census Tracts 03K Street Improvements (inc. street lights)
03E Neighborhood Facilities
03F Parks, Recreational Facilities
03I Flood, Drainage Improvement
03N Tree Planting
01 Acq. of Real Property
ECONOMIC DEVELOPMENT: (Set-Aside)
Priority:
Matrix
Code:HUD Category
Micro-enterprise Development 18C Micro-Enterprise Assistance
Façade Improvements (URA)14E
Rehab; Publicly or Privately Owned
Commercial
HOUSING:
Priority:
Matrix
Code:HUD Category
Expand Affordable Rental Housing:01 Acquisition of Real Property
Development 12 Construction of Housing
Acquistion or Rehabilitation 14G Acq. for Rehabilitation
Tenant Based Rent Assistance 05S Rental Housing Subsidies
05T Security Deposits (homeless)
Expand Owner Housing
Downpayment 13 Direct Homeownership Assistance
Preserve Rental & Owner Housing
Rehabilitation 14A & B Rehabilitation (includes accessiblity)
14F Energy Assistance Improvements
ECONOMIC DEVELOPMENT: (Set-Aside)
Priority:
Matrix
Code:HUD Category
Micro-enterprise Development 18C Micro-Enterprise Assistance
Façade Improvements (URA)14E
Rehab; Publicly or Privately Owned
Commercial
HOUSING:
Priority:
Matrix
Code:HUD Category
Expand Affordable Rental Housing:01 Acquisition of Real Property
Development 12 Construction of Housing
Acquistion or Rehabilitation 14G Acq. for Rehabilitation
Tenant Based Rent Assistance 05S Rental Housing Subsidies
05T Security Deposits (homeless)
Expand Owner Housing
Downpayment 13 Direct Homeownership Assistance
Preserve Rental & Owner Housing
Rehabilitation 14A & B Rehabilitation (includes accessiblity)
14F Energy Assistance Improvements
Iowa City CDBG and HOME Applicant Guide 11
Resolution 04-68, Approved 3/2/04
Unsuccessful or Delayed Projects Policy
From time to time there may be Community Development Block Grant (CDBG) and/or HOME Investment
Partnership Program (HOME) projects that do not meet the anticipated schedule for implementation as
presented to the Housing and Community Development Commission (HCDC). These circumstances may
be due to unforeseen events (e.g. unfunded applications for other financing).
HCDC recognizes the need to utilize CDBG, HOME and other funding as effectively and efficiently as
possible to meet the needs of low-moderate income household for housing, jobs and services within
Iowa City.
To assist HCDC in evaluating a project’s status and ability to proceed the following policy is hereby
adopted to begin with Fiscal Year ’04 projects beginning July 1, 2003:
1. All CDBG and HOME projects will have entered into a formal agreement with the City of Iowa
City for the utilization of federal funds by September 30 each year. Should a recipient fail to
meet this threshold, the project will be reviewed by HCDC to evaluate if extenuating
circumstances exist. If extenuating circumstances exist and it is anticipated the project will
proceed, a new timeline will be established for the completion of the project. If circumstances do
not warrant an extension of time, HCDC may recommend the recapture and re-use of the funds
to the City Council.
2. All CDBG projects (except applicants for LIHTCs) will have expended a minimum of fifty percent
(50%) of the assistance provided for the proposed project by March 15 each year. This provides
the recipient with approximately 255 days following the start of the fiscal year to reach this
threshold for CDBG projects. All HOME projects will expend their funds on a timely basis per the
applicable HOME regulation. Should a recipient fail to meet these thresholds, all unexpended
CDBG/HOME funding will be recaptured by the City of Iowa City and recommendations be
made by the HCDC for re-use of the funds or HCDC may allow the recipient to retain the funds
for the previously approved project.
3. If housing projects are applying for other funds through various state or federal agencies, the
recipient must apply for those funds in the first available application period offered. Should a
recipient fail to meet this application threshold, all CDBG/HOME funding will be recaptured by
the City of Iowa City and recommendations be made by the HCDC for re-use of the funds.
4. Should a recipient be unsuccessful in obtaining the funds listed in the application in the
application round immediately following the allocation of local CDBG/HOME funds, and the
project will not be able to proceed without the aforementioned funds, all CDBG/HOME funds will
be recaptured by the City of Iowa City and recommendations be made by the HCDC for re-use
of the funds or HCDC may allow the recipient to retain the funds for the previously approved
project. If the project is unsuccessful in obtaining the required funds listed in the application after
two consecutive funding rounds following the allocation of local CDBG/HOME funds, the City of
Iowa City will recapture all CDBG/HOME funds.
Iowa City CDBG and HOME Applicant Guide 12
Resolution 10-393, Approved 9/7/2010
CDBG and HOME Program Investment Policies
Economic Development
Economic development projects making application to the CDBG Economic Development Fund will be reviewed
by City staff. Staff will then make a recommendation to the City Council for each project proposed for funding.
Said recommendation shall include the am ount of CDBG assistance to be allocated and the terms of investment.
Typically, for-profit business projects will receive low -interest loans; whereas, non -profits may be recommended
for forgivable loans or grants. Decisions regarding investment terms for economic development projects will be
made based on the nature of the project including, but not limited to, the risk, potential for growth, the number
of and quality of jobs created for low -moderate income persons, the ability to repay a loan and the amou nt of
other funding leveraged.
Housing
Rental Housing. Except as noted below, the interest rate for rental housing activities will be zero percent (0%)
for non-profit owned projects and prime rate (determined at the time the CDBG/HOME agreement is executed
by the City) minus two points for for-profit owned projects with an amortization period up to thirty (30) years or
the period of affordability, whichever is less.
Homeownership. Each year Iowa City adopts resale/recapture provisions that apply to all HOME assisted
homebuyer projects. The recapture/resale pr ovisions shall be the same for both CDBG and HOME assisted
homebuyer projects. These provisions are set forth in the Annual Action Plan for the year the funds were
allocated to the Subrecipient/Recipient.
Tenant Based Rental Assistance (TBRA). All HOME funds provided for TBRA will be in the form of a grant.
Exceptions. The City may grant a different interest rate and/or a different repayment option based on the nature
of the project including, but not limited to, the revenue generated, the ability to repay a loan, the type of housing
provided, the beneficiaries, the amount of other funding leveraged and the location of the site.
Public Facilities
The City of Iowa City, as the recipient of Community Development Block Grant (CDBG) funds , utilizes these
funds for “public facilities” projects as defined in 24 CFR 570.201 (c) that are completed by the City and/or
subrecipients. The following policy applies to CDBG assistance provided to non -governmental subrecipients
(“governmental” include s only jurisdictions with taxing authority as provided for in Iowa Code).
Projects that receive an allocation by the City of Iowa City will receive an earned grant, as defined herein, which
will be secured by a mortgage or other comparable security instru ment. The compliance term of the earned
grant will be determined by the formula also provided herein. At the end of the applicable compliance term the
lien or other security instrument will be released by the City. If the real property is leased, the lease shall be for
a period that matches or exceeds the compliance term of the earned grant.
• Earned Grant: A lien against the real property being assisted, or other comparable security, which is
repaid only upon transfer of title, rental of the property, or te rmination of services or occupancy as
outlined in the applicable CDBG Agreement. If the subrecipient fully satisfies the terms outlined in the
applicable CDBG Agreement the mortgage against the property, or other security instrument, will be
released by the City following the completion of the compliance period that begins on the date of
execution of the mortgage or security instrument.
• Earned Grant Formula: The total amount of CDBG assistance allocated to a subrecipient in any one
City fiscal year for a “public facility” project divided by $10,000 equals the number of CDBG compliance
Iowa City CDBG and HOME Applicant Guide 13
years for the Earned Grant. (For example: $20,000 in CDBG assistance divided by $10,000 would equal
a compliance term of 2 years or 24 months). If the Earned Grant Formula results in a compliance term of
less than one year (12 months) the minimum compliance term shall be one year (12 months). The
maximum compliance term for any CDBG assistance shall be no more than twenty (20) years.
PROFORMA SPREAD SHEET
Instructions for Completing This Attachment
The Housing Application, as in the past, requires the developers of rental housing projects to complete and submit a
proforma for the project being proposed. The purpose of this proforma is to help the Housing and Community
Development Commission (HCDC) and staff to make informed decisions on the allocation of local HOME Investment
Partnership and/or Community Development Block Grant funding.
All applicants for rental housing (including rehabilitation projects) are required to complete the attached proforma.
This form will provide HCDC with the needed information in a format that is uniform among all applicants. The
following are instructions for completing this form and some basic “rules of thumb” for your consideration. This form
allows for up to 20 years of information.
If you have any questions about the form or need technical assistance please call Community Development staff at
356-5230. ***Fields shown in “grey” are for number entry when using the excel spreadsheet***
Revenues [After YR 1 a rent escalator of 2% is calculated in the spreadsheet which is consistent with the Fair Market
Rent (FMR) increases for Iowa City]
Line 1 Gross Rent: Is the total amount of rent generated from the housing units, based on proposed rent
levels (proposed rents may be less than FMRs but cannot exceed FMRs).
Line 2 Other Income: Include laundry income, application or pet fees, and interest income.
Line 3 Tenant Contributions: Include other payments such as rent for parking or storage space.
Line 4 Gross Income: Is the sum of Lines 1 through 3.
Line 5 Vacancy Loss: Line 1 multiplied by 5%.
Line 6 Effective Gross Income: Line 4 minus Line 5.
Operating Expenses [An inflation escalator of 3% is calculated in the spreadsheet]
Line 7 Operating Expenses: Estimated insurance expense (estimate from an agent).
Line 8 Operating Expenses: Repairs and Replacements ($230 - $390 per unit depending on
building age).
Line 9 Operating Expenses: Management Fee (usually 5 – 7% of Gross Rent). May not exceed 10% of
Gross Rent.
Line 10 Operating Expenses: Miscellaneous Expenses (legal, accounting, advertising, water \sewer, etc.).
The total of lines #7-10 shall be no less than $2,750/unit.
Line 11 Operating Expenses: Property Taxes (estimate may be obtained from the City Assessor’s Office).
Line 12 Operating Expenses: Reserves. Operating reserve no less than $350/unit. If new
construction, include a rent-up reserve for Year 1 of gross monthly rent for all units x 3
months)
Line 13 Total Operating Expenses: Is the sum of Lines 7 through 12.
Net Operating Income
Line 14 Net Operating Income: Is Line 6 minus Line 13.
Debt Service [list mortgage payments for principal and interest only]
Line 15 Debt Service for 1st Mortgage.
Line 16 Debt Service for 2nd Mortgage(s) (include the total payments for all junior mortgages on this
line).
Line 17 Total Debt Service: Is the sum of Lines 15 and 16 (should not be less than 87% of Line 14).
Cash Flow Available for Distribution
Line 18 Cash Flow: Equals Line 14 minus Line 17.
Equity Investment
Line 18B is the amount of funds being invested in the project by the project developer\sponsor. This does not
include the equity raised through the sale of Low Income Housing Tax Cred its as they are accounted for on
Line 33.
Cash on Cash Return on Investment [shows return to developer or investors on their equity contribution
before taxes or tax credits are included]
Line 19 Cash on Cash ROI: Equals Line 18 divided by equity investment as shown on the application.
Debt Coverage Ratio
Debt Coverage Ratio (DCR): ratio of estimated net operating income to debt service. Line 14 divided by line
17. After year 3, DCR shall be no less than 1.20 during the affordability period. Encourage 1.2 0-1.50.
Determining Taxes
Line 20 Cash Flow: Carry over the figure from Line 18.
Line 21 Depreciation Expenses: Annual depreciation of property (27.5 year straight-line schedule).
Line 22 Amortization of Fees: Annual amortization of project fees (15-year straight-line schedule).
Line 23 Principal Payments: Calculate the amount of principal paid on all loans for each year.
Line 24 Reserves: Carry over the figure from Line 12.
Earnings (Loss) Before Taxes
Line 25 Earnings Before Tax: Equals (Line 20 minus Lines 21 and 22) plus Lines 23 and 24.
Taxes
Line 26 Tax Rate: Use a 35% tax rate on for-profit organizations and non-profits use 0%.
Line 27 Taxes Incurred (Saved): Equals Line 25 multiplied by Line 26.
Cash Flow After-Tax
Line 28 Cash Flow: Carry over figure from Line 20.
Line 29 Taxes Incurred (Saved): Carry over figure from Line 27.
Line 30 Cash Flow After-tax: Equals Line 28 minus Line 29.
Total Benefit Analysis
Line 31 Cash Flow After-tax: Carry over figure from Line 30.
Line 32 Rehabilitation Tax Credits: Calculate full value of rehab tax credits.
Line 33 Low Income Housing Tax Credits: Calculate full value of LIHTC annually for each of the 1 st 10
years.
Line 34 Net Sale Proceeds: In year 20, calculate the estimated future market value of the property by
taking the total cost of the project as presented in this application and compound it by 2% for each
year. Place this amount on line 34.
Line 35 Net Cash Flow After-tax: Equals the sum of Lines 31 through 34.
Line 36 Return on Investment: Equals the Net Cash Flow After Tax divided by the Equity Investment.
Proforma Spread Sheet
Rental Housing Projects
Please enter information into "grey" fields only if you are using excel.
Line Description Symbols YR1 YR2 YR3 YR4 YR5 YR6 YR7 YR8 YR9 YR10
Revenues
1 Gross Rental Income + G. Rent -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
2 Other Income + O. Income -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
3 Tenant Contributions +T. Contrubution -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
4 Gross Revenues = G. Income -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
5 Vacancy Loss - Vac -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
(5% Vac. Rate x Gross Income)
6 Effective Gross Income = EGI -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Operating Expenses
7 Insurance -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
8 Maintenance & Structural Repairs -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
9 Management Fees -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
10 Misc. Operating Expenses -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
11 Property Tax -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
12 Reserves (Operating reserve no less than $350/unit)-$ -$ -$ -$ -$ -$ -$ -$ -$ -$
13 Total Operating Expenses - OPR. Expenses -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
14 Net Operating Income =NOI -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
15 Debt Service First Mortgage -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
16 Debt Service Subordinate Mortgage(s)-$ -$ -$ -$ -$ -$ -$ -$ -$ -$
17 Total Debt Service -D\S -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
18 Cash Flow =CF -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
18(b)Equity Investment In Project -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
19 Cash -on- Cash ROI CF #DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!
Cash Flow divided by Equity Investmentt in Project Equity Invest.
Debt Coverage Ratio (after Year 3, shall be no less than 1.20 DCR #DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!
during compliance period. Encourage 1.20-1.50.)
The total of items
#7-10 shall be no
less than
$2,850/unit
YR11 YR12 YR13 YR14 YR15 YR16 YR17 YR18 YR19 YR20 Line Description
Revenues
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 1 Gross Rental Income
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 2 Other Income
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 3 Tenant Contributions
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 4 Gross Revenues
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 5 Vacancy Loss
(5% Vac. Rate x Gross Income)
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 6 Effective Gross Income
Operating Expenses
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 7 Insurance
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 8 Maintenance & Structural Repairs
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 9 Management Fees
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 10 Misc. Operating Expenses
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 11 Property Taxes
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 12 Reserves
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 13 Total Operating Expenses
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 14 Net Operating Income
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 15 Debt Service First Mortgage
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 16 Debt Service Subordinate Mortgage(s)
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 17 Total Debt Service
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 18 Cash Flow
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 18(b)Equity Investment In Project
#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!19 Cash -on- Cash ROI
Cash Flow divided by Equity Investmentt in Project
#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!Debt Coverage Ratio
Line YR1 YR2 YR3 YR4 YR5 YR6 YR7 YR8 YR9 YR10
Determining Taxes
20 Cash Flow CF -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
21 Depreciation Expenses - DEPR -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
22 Amortization of Fees -AMORTZ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
23 Principal Payments +P -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
24 Reserves +RESERVES -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
25 Earnings (Loss) Before Taxes =EBTx -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
26 x Tax Rate (35% or 0%)xRATE 0%0%0%0%0%0%0%0%0%0%
27 Tax Incurred (Saved)=TAX or (Savings)-$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Cash Flow After Tax
28 Cash Flow CF -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
29 Tax Incurred (Tax Saved)- TAX (+SAV)-$ -$ -$ -$ -$ -$ -$ -$ -$ -$
30 Cash Flow After Tax =CFATx -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Line Total Benefit Analysis
31 Cash Flow After Tax CFATx -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
32 Rehabilitation Tax Credit +RTC -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
33 Low Income Housing Tax Credit +LIHTC -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
34 Net Sale Proceeds +NSP -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
35 Total Benefits After Tax (NCFAT)=NCFATx -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
36 Return on Investment ROI #DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!
YR11 YR12 YR13 YR14 YR15 YR16 YR17 YR18 YR19 YR20 Line Description
Determining Taxes
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 20 Cash Flow
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 21 Depreciation Expenses
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 22 Amortization of Fees
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 23 Principal Payments
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 24 Reserves
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 25 Earnings (Loss) Before Taxes
0%0%0%0%0%0%0%0%0%0%26 x Tax Rate (35% or 0%)
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 27 Tax Incurred (Saved)
Cash Flow After Tax
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 28 Cash Flow
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 29 Tax Incurred (Tax Saved)
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 30 Cash Flow After Tax
Line Total Benefit Analysis
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 31 Cash Flow After Tax
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 32 Rehabilitation Tax Credit
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 33 Low Income Housing Tax Credit
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 34 Net Sale Proceeds
-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 35 Total Benefits After Tax (NCFAT)
#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!36 Return on Investment
11/13/2018 New Submission
https://www8.iowa-city.org/Forms/Xn5Wc 1/4
Application for FY2020 CDBG/HOME funds
General Information and Project Need
Community Development Block Grant (CDBG) and/or HOME Investment Partnership (HOME) programs provide
funding to aid in the development of viable urban communities and in the provision of safe and decent affordable
housing. Applications are due Tuesday, January 18, 2019 at noon. This year, $612,000 are estimated to be available
through this competitive process. Please review the FY20 CDBG/HOME Application Guide
(https://www.icgov.org/actionplan) for more information about eligible activities. Please submit one project proposal per
application. Questions can be directed to kirk-lehmann@iowa-city.org or contact Neighborhood Services at 319-356-
5230. Hard copy applications are available upon request.
Project name *
Project Address *
Type of Project (?)
Project Information
City State / Province / Region
Postal / Zip Code Country
Street Address
Address Line 2
Rental Housing
Owner Housing
Public Facility
Other
11/13/2018 New Submission
https://www8.iowa-city.org/Forms/Xn5Wc 2/4
Type of Activity (?)
Applicants
Acquisition
New Construction
Rehabilitation
Direct Assistance
Other
Applicant Name *
Applicant Address *
Contact Person, Title *
Phone Number *
Email *
DUNS Number (?)
CAGE Code (?)
City State / Province / Region
Postal / Zip Code Country
Street Address
Address Line 2
Obtain by registering on SAM.gov
11/13/2018 New Submission
https://www8.iowa-city.org/Forms/Xn5Wc 3/4
Add
Type of Lead Applicant *
W-9 Form *(?)
Organizational Status *(?)
Amount of Funds Requested *
Did you attend an Applicant Workshop?*
Provide a few lines describing the proposed project *
Please specify the one or two most applicable priority need(s) this application addresses, as shown in the
2016-2020 CITY STEPS Plan. Explain how this project will meet this/those need(s).*
Next
General Information
Community Housing Development Organization
Private non-profit organization
Private for-profit, individual or partnership applicant
Public Organization
(Request for Taxpayer ID # & Certification)
Upload
Go to https://sos.iowa.gov/search/business to look up the organization applying for funds. Provide a copy of the Business Entity Summary screen.
Upload
$
Yes No
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11/13/2018 New Submission
https://www8.iowa-city.org/Forms/Xn5Wc 4/4
Save as Draft
11/13/2018 New Submission
https://www8.iowa-city.org/Forms/Xn5Wc 1/3
Application for FY2020 CDBG/HOME funds
Budget and Resources
Type of Funding *
Public Resources
Funding Source and Type (?)Amount Interest rate Term (?)Committed
Add
Total Public Funds
Private Resources
Funding Source & Type (?)Amount Interest rate Term (?)Committed
Add
Total Private Funds
Total Project Funding
Financing terms will be based on project feasibility and the ability to repay. Terms approved by City Council may be different than what is requested.
Source of Funds
Please enter below the types of funding and amounts requested for the proposed project, including if the funding is committed. If not a loan, leave loan
terms blank. Select the blank space for possible sources of income, or enter your own.
$
$0.00
$
$0.00
$0.00
11/13/2018 New Submission
https://www8.iowa-city.org/Forms/Xn5Wc 2/3
Please enter below the uses of funding and amounts requested for the proposed project, including whether formal cost
es mates were received. Select the blank space for possible use of funds, or enter your own.”
Type (?)Amount Formal Cost
Estimate
Name of Entity
providing cost
estimate
Add
Total Use of Funds Amount
Scope of work (?)
Number of households or persons served *
Total cost per household or person served
What percentage of the proposed budget will be made up of private funds?*
City Leverage
Describe any community partnerships or volunteers that will contribute to the project.
Use of Funds
$
$0.00
Attach any documentation for use estimates
Upload
Other Considerations
1
$0.00
$
11/13/2018 New Submission
https://www8.iowa-city.org/Forms/Xn5Wc 3/3
Describe any identity of interest (IOI) relationships with the applicant and/or project owner, i.e. General Partner
has a financial interest in the construction company, etc.*
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11/13/2018 New Submission
https://www8.iowa-city.org/Forms/Xn5Wc 1/2
Application for FY2020 CDBG/HOME funds
Feasibility and Community Impact
Outline the proposed timetable and expected impact for the project. For the timetable, include when requested funding
will be committed, project milestones such as rezoning or construction, and when funds will be spent. If applicant plans
to apply for funds not committed, include the anticipated date for application and when funds will be awarded. For
expected impact, break out beneficiaries by income group. If funded, both the schedule and income breakdown will be
used for any project agreement.
Time Table
Date Description of Activity
Add
To promote the efficient use of public funds, describe how the project will continue to provide public benefits
through and beyond the required compliance period. Describe how the project will provide public benefits
below rates in the existing market
In what manner or form will the project proceed if it is awarded less than full funding? If there are several
components, how will they be prioritized?
Please indicate the population to be served by the proposed program according to the linked income categories
(https://www8.iowa-city.org/weblink/0/edoc/1808790/2018-09-10%20Consolidated%20HOMECDBG%20Table.pdf). If
requesting money for a specific administrative expense (like a staff member’s salary), indicate the population served by
your entire agency.
(Please Note: If funded, this information will be used as income targeting for your Agreement).
Income Breakdown
11/13/2018 New Submission
https://www8.iowa-city.org/Forms/Xn5Wc 2/2
Median Income Number of PersonsMedian Income Number of Persons
0 - 30%
31 - 50%
51 - 60%
61 - 80%
Over 80%
Total Persons/Households
Percent LMI
Please note the basis for these estimates *
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0
11/13/2018 New Submission
https://www8.iowa-city.org/Forms/Xn5Wc 1/2
Application for FY2020 CDBG/HOME funds
Capacity and Applicant History
Please list amount of CDBG and/or HOME funds received within the last four City fiscal years and the status of the project(s) undertaken.
CDBG and/or HOME funds received
Fiscal Year Funds Received Budgeted
Amount
Amount
Expended
Date Project
Completed
Add
Please describe your organization’s structure, officers, and staff.*
Please describe the education and experience of key staff who will implement the project (excluding
volunteers, board members, and consultants). If consultants are utilized, identify what role they will play in the
project.*
Please summarize your organization’s portfolio, including how many units you own and/or manage, how many
homes you have built/rehabilitated/sold, and what projects are underway.*
Evidence of Fiscal Capacity (?)
Evidence of Organizational Capacity (?)
$$
Audit Summary
Upload
Up to four pages of additional information about the capacity of the organization may be included. Examples of possible evidence may be resumes of
key staff, additional descriptions of organizational activities, or other relevant information.
Upload
11/13/2018 New Submission
https://www8.iowa-city.org/Forms/Xn5Wc 2/2
Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local
laws, rules and regulations, including any CDBG and/or HOME funded projects?*
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Yes
No
Currently in litigation
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