HomeMy WebLinkAbout01-24-2019 Senior Center CommissionConter�
Senior Center Commission Agenda
Thursday, January 24, 2019
4 PM — 5:30 PM Room 205
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CITY OF IOWA CITY
UNESCO CITY OF UTERATURE
4:00 PM
1.
Introductions/Welcome—K. Bowen
2.
Minutes (November 15, 2018)
4:10-4:15 PM
3.
Public Discussion
4:15-4:30 PM
4.
Commission Assign ments—K.Bowen
Board of Supervisors
Call in advance to be placed on the agenda
Thursday, Jan 24, 31 at 5:30 PM and Feb 7 at 9 AM at the CAB
City Council
All meeting dates are tentative and should be checked prior to attending
Tuesday, Feb 5 and 19 at 7 PM
4:30-5:00 PM
S.
Operational Overview —Staff
❖ Senior Center Update Policies
❖ Partnership with Johnson County Public Health (presentation)
❖ Memorial Block
5:00-5:29 PM
6.
Commission Discussion— K.Bowen
•'• Meeting Reports
❖ Commission Member/Seat
Future Seats — County & Local (December 2018)
❖ Program or Membership Reports
❖ Future Agenda Items
5:30 PM
7. Adjourn
"Next meeting is Thursday, February 21 at 4 PM room 205 at the Senior Center"
Meeting Packets:
1. Agenda: Thursday, January 24, 2019
2. Minutes: Senior Center Commission, Thursday, November 15, 2018
3. Staff Reports
4. Policies: Hours of Operation, In House Agencies, Insurance Coverage, Medical
Emergency, Non -Medical Emergency, Visitor and Staff Use of Furniture and Equipment,
Whistleblower
Preliminary Minutes
November 15, 2018
MINUTES
SENIOR CENTER COMMISSION
November 15, 2018
ROOM 205, IOWA CITY/JOHNSON COUNTY SENIOR CENTER
Members Present: Kenn Bowen, Cheryll Clamon, Lorraine Dorfman, Zack
Goldsmith, Margaret Reese, Hiram Webber
Members Absent: Scott Finlyason
Staff Present: LaTasha DeLoach, Kristin Kromray
Others Present: None
CALL TO ORDER:
The meeting was called to order by Reese at 4:00 PM.
RECOMMENDATIONS TO COUNCIL:
0G.TiLa
APPROVAL OF MINUTES FROM THE OCTOBER 18, 2018 MEETING:
Motion: To accept the minutes from the October 18, 2018 with
amendments. Motion carried on a vote of 6/0. Goldsmith/Dorfman
PUBLIC DISCUSSION:
0G.TiLa
COMMISSION ASSIGNMENTS:
Webber will attend an upcoming City Council meeting.
Bowen will attend a Board of Supervisors meeting during the first part of the year.
OPERATIONAL OVERVIEW:
DeLoach reported Friends of The Center has enough board members for a
quorum. She is continuing to work on getting more people on the board to
provide some meeting flexibility.
1
Preliminary Minutes
November 15, 2018
DeLoach will go over the FY20 budget request with City Council in January. The
FY20 budget and FY19 amendments will be finalized in March. Originally
DeLoach had requested 1.28 million in capital improvement projects over the
next 5 years. After being reviewed by finance that has been reduced to
$600,000. The majority of that funding is currently placed in 2021 for the lobby
and kitchen. DeLoach plans on looking at potential grants to bolster the CIP
request.
Bowen requested when the kitchen redesign is occurring input from various
people who have kitchen experience be sought.
The Senior Center received a donation of hearing assistive devices for the
Assembly Room earlier this year. Integrating these devices into the existing AV
set up will require additional components to the AV equipment. Staff is working
on getting bids for this work. The Senior Center pantry plan is moving forward.
The idea is to have nonperishable items and personal hygiene items people can
bring and take with them. The 1 st floor water fountain has been installed. The
installation required more infrastructure work than originally thought. The water
fountain and the additional work was provided through a grant from Delta Dental.
DeLoach has hired Jessi Simon to be the Senior Center's half time Development
Specialist. She will be starting next week. She has worked at the University of
Iowa Center for Advancement, IC Moms Blog, as well as the Alzheimer's
Association.
The program and membership committee chairs will be invited to the next
Commission meeting.
Kromray reported the Membership Committee will be hosting a Newcomers
Breakfast on December 12th.
The membership and volunteer appreciation events were well received by those
who attended. There are many upcoming concerts scheduled for the beginning of
December.
COMMISSION DISCUSSION:
Dorfman reported she reapplied for a seat on the Commission.
The Commission discussed the WWII memorial block. Ideas include placing the
block at the veteran's trail or the veteran's area outside of the Johnson County
Administration building. DeLoach is going to check to see if there are any
guidelines from the City regarding placing the block on the Senior Center's
property.
2
Preliminary Minutes
November 15, 2018
Bowen noted the City is moving towards more green energy and mentioned the
County's push for home solar with incentives earlier this year. He inquired if it
was possible to put solar on the roof of the Senior Center. Cost and feasibility
were discussed. Kromray noted that Mid -American is working towards a goal of
being 100% renewable energy. The City also has an extensive climate action
plan that they are working on implementing.
Motion: To Adjourn. Motion carried on a vote of 6/0. Goldsmith/Webber
3
Preliminary Minutes
November 15, 2018
Senior Center Commission
Attendance Record
Name
Term Expires
12/14/17
1/18/18
2/16/18
3/15/18
4/19/18
5/17/18
6/21/18
7/19/18
8/16/18
9/20/18
10/18/18
11/15/18
Kenn Bowen
12/31/20
X
X
X
N/M
X
X
X
X
X
NM
X
X
Cheryll Clamon
12/31/18
X
X
O/E
N/M
X
X
O/E
X
X
NM
X
X
Lorraine Dorfman
12/31/19
X
X
X
N/M
X
X
X
X
O/E
NM
X
X
Robert (Scott)
Finlayson
12/31/20
X
X
O/E
X
X
NM
X
O/E
Zach Goldsmith
12/31/21
X
X
Mark Holbrook
12/31/18
X
Kathy Mitchell
12/31/19
X
X
X
N/M
X
X
X
Margaret Reese
12/31/17
O/E
X
X
N/M
X
X
X
X
X
NM
X
X
Hiram (Rick)
Webber
12/31/20
X
O/E
X
N/M
X
X
X
X
X
NM
X
X
Key: X = Present
O = Absent
O/E = Absent/Excused
NM = No meeting
-- = Not a member
Preliminary Minutes
November 15, 2018
O1/17/2019 11:14 (CITY OF IONA CITY
KKro=ay YEAR-TO-DATE BUDGET REPORT
FOR 2019 99
ACCOUNTS FOR: ORIGINAL TRANFRS/
1000 General APPROP ADJSTMTS
10570100 Senior Center Administrations
10570100 336110 Johnson Count
10570100 346400 Lessons
10570100 369300 Cashier Overages
10570100 369900 Miscellaneous Othe
10570100 382200 Building/Room Rent
10570100 382400 Locker Rentals
10570100 383320 Permit Parking
10570100 384200 Vending Machine Co
10570100 384900 Other Commissions
10570100 392300 Sale of Equipment
10570100 393910 Misc Transfers In
TOTAL Senior Center Administrations
10570220 Senior Center Classes
REVISED
BUDGET YTD EXPENDED ENCUMBRANCES
P 1
glytdbud
AVAILABLE PCT
BUDGET USED
-60,000
0
-60,000
-30,000.00
.00
-30,000.00
50.0%
0
0
0
.00
.00
.00
.0%
0
0
0
.00
.00
.00
.0%
-63,000
0
-63,000
-35,580.00
.00
-27,420.00
56.5%
0
0
0
.00
.00
.00
.0%
0
0
0
.00
.00
.00
.0%
-26,000
0
-26,000
-10,555.00
.00
-15,445.00
40.6%
-64,000
0
-64,000
-4,709.98
.00
-59,290.02
7.4%
0
0
0
.00
.00
.00
.0%
-5,500
0
-5,500
-4,255.28
.00
-1,244.72
77.4%
-3,092
0
-3,092
-1,307.19
.00
-1,784.81
42.3%
0
0
0
.00
.00
.00
.0%
0
0
0
-15.89
.00
15.89
100.0%
0
0
0
.00
.00
.00
.0%
-10,820
0
-10,820
-6,220.00
.00
-4,600.00
57.5%
-1,790
0
-1,790
-860.00
.00
-930.00
48.0%
0
0
0
.00
.00
.00
.0%
-160
0
-160
-56.74
.00
-103.26
35.5%
0
0
0
.00
.00
.00
.0%
0
0
0
-18.00
.00
18.00
100.0%
0
0
0
.00
.00
.00
.0%
-234,362
0
-234,362
-93,578.08
.00
-140,783.92
39.9%
10570220 346400 Lessons
-1,230
0
-1,230
-965.00
.00
-265.00
78.5%
10570220 348900 Charges for Servic
-18,470
0
-18,470
-9,378.75
.00
-9,091.25
50.8%
10570220 362100 Contrib & Donation
0
0
0
.00
.00
.00
.0%
TOTAL Senior Center Classes
-19,700
0
-19,700
-10,343.75
.00
-9,356.25
52.5%
10570250 Senior Center Chorus
10570250 334900 012 Other State Gra 0 0 0 .00 .00 .00 .0%
10570250 346500 Entry Fees -5,000 0 -5,000-1,175.00 .00-3,825.00 23.5%
O1/17/2019 11:14 (CITY OF IONA CITY IP 2
KKro=ay YEAR-TO-DATE BUDGET REPORT glytdbud
FOR 2019 99
ACCOUNTS FOR:
1000 General
10570250 369100 Reimb of Expenses
10570250 369100 012 Reimb of Expens
TOTAL Senior Center Chorus
10570260 Senior Center Special Events
10570260 346700 Special Events
10570260 369100 Reimb of Expenses
TOTAL Senior Center Special Events
10570270 Senior Center Television
10570270 362100 Contrib & Donation
10570270 363910 Misc Sale of Merch
10570270 392300 Sale of Equipment
TOTAL Senior Center Television
TOTAL General
TOTAL REVENUES
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
APPROP ADJSTMTS BUDGET YTD EXPENDED ENCUMBRANCES BUDGET USED
-500
0
-500
.00
.00
-500.00
.0%
0
0
0
.00
.00
.00
.0%
-5,500
0
-5,500
-1,175.00
.00
-4,325.00
21.4%
-4,000
0
-4,000
-1,100.58
.00
-2,899.42
27.5%
-15,000
0
-15,000
-1,500.00
.00
-13,500.00
10.0%
-19,000
0
-19,000
-2,600.58
.00
-16,399.42
13.7%
0
0
0
.00
.00
.00
.0%
-850
0
-850
-313.00
.00
-537.00
36.8%
0
0
0
.00
.00
.00
.0%
-850
0
-850
-313.00
.00
-537.00
36.8%
-279,412
0
-279,412
-108,010.41
.00
-171,401.59
38.7%
-279,412
0
-279,412
-108,010.41
.00
-171,401.59
Current Members as of 1-17-19= 1675
Title:
Date of Current Version:
Replaces Version:
Hours of Operation
December 2018
April 2012
Background
Providing access to the facility furthers the mission of The Center and supports the needs of the
community. Hours of operation are established to provide a maximum level of community access
considering available staff and the security of the visitors and facility.
Hours of Operation Policy
Routine Hours of Operation
1. Regular hours of operation are Monday through Friday from 8 AM to 5 PM.
2. Evening and weekend hours are created for programs, services and rental access at the discretion
of The Center coordinator or designee.
Expanded Member Access to the Facility
1. Asa benefit of membership, current members of The Center enjoy expanded access to the facility.
2. The coordinator or designee may revoke membership access privileges at anytime.
Holiday Hours
1. The Senior Center is closed on all holidays observed by the City of Iowa City. Expanded member
access is not available on designated City of Iowa City holidays.
2. At the discretion of the coordinator or designee, specific areas of the facility maybe opened for
rentals, special events, and contracted work/services.
Administration
The Center coordinator or designee is responsible for ensuring that reasonable access to the facility is
available for programs and services provided by The Center, in-house agencies, and individuals or groups
renting space.
Approved by the Senior Center Commission on:
Chair
Senior Center Coordinator
Title:
In -House Agencies: Criteria for Use and Space Allocation
Date of Current Version:
December 2018
Replaces Version:
August 2011
Background
The purpose of this policy is to provide a standardized process for non-profit corporations and
government agencies which serve older adults to request operational space at the Senior Center.
In -House Agencies: Criteria for Use and Space Allocation
1. Only requests from non-profit corporations and government agencies will be considered for
operational space at the Senior Center.
2. Decisions related to space allocation for prospective in-house agencies shall be based upon how
closely the services provided by the organization reflect the values, mission, and goals of The
Center, the proportion of adults 50 years and older it serves, and the availability of space.
3. Required documentation shall be supplied to The Center coordinator and reviewed by the
coordinator and Senior Center Commission.
4. Non-profit corporations approved for use of space on a part-time basis shall sign a memorandum
of understanding outlining the responsibilities of all involved parties. This MOU must be reviewed
by the City of Iowa City legal department prior to signing and approved by staff and a simple
majority vote of the Senior Center Commission.
5. Non-profit corporations approved for use of space on a full-time basis shall enter into a written
lease agreement outlining the terms and conditions associated with the ongoing use of space. In
addition to staff and Senior Center Commission approval, full-time use of space requires review of
the lease by the City of Iowa City legal department and approval of either the City Manager (a
lease less than 3 years) or the City Council of Iowa City (a lease over 3 years).
6. If in the opinion of the coordinator or designee there is a lack of available space in The Center to
accommodate the operation of a non-profit corporation or government agency, the coordinator
has the authority to deny a request prior to formal application.
Administration
The Center coordinator shall collect all required information. The coordinator has the authority to make
space allocation decisions when the request is for temporary use or less than twenty hours/week.
Decisions involving use of space on a permanent half-time basis will be decided collaboratively by the
coordinator and Senior Center Commission.
Approved by the Senior Center Commission on:
Chair Senior Center Coordinator
Title:
Date of Current Version
Replaces Version:
Insurance Coverage
December 2018
April 2012
Background
The Center's insurance coverage provides protection against loss due to personal injury; damage to the
facility; damage to Center owned equipment and materials; and items brought into the facility for
fundraising purposes or displays (e.g. quilting materials brought in by a paying customer, artwork
included in a Center exhibit).
Liability Coverage
1. The City provides general liability coverage to protect against injuries to third parties (parties other
than City employees).
2. The City provides public officials and Center volunteers with liability coverage to protect them
against injuries or damages resulting from errors or omissions.
3. The City is not liable if bodily injury results from negligence or malpractice on the part of the in-
house agencies, partner organizations, independent contractors, or renters who provide service or
activities at The Center since they are not acting as agents of the City.
Property Damage
1. The City provides insurance coverage for the building itself and City owned or managed property
from loss due to fire, negligence, and vandalism. Managed property includes such things as quilts
accepted for quilting services and exhibiting art work.
2. Concurrently with hanging artwork for display or dropping off materials for quilting services, the
owner shall provide an itemized cost estimate for all items left on the premises.
3. In-house agencies, partner organizations, or renters using space in The Center for operational or
storage purposes are advised to carry their own insurance to protect their personal property from
loss due to fire, vandalism, and theft.
4. Participants are urged to use lockers to secure valuable property as the City does not cover
volunteers or visitors against theft.
Administration
Insurance coverage is selected, provided, and administered by the City of Iowa City's Accounting/
Finance Department. The Center coordinator or designee is responsible for overseeing on -site
implementation of insurance policies and claims.
Approved by the Senior Center Commission on:
Chair
Senior Center Coordinator
Title:
Medical Emergency Preparedness and Response Policy
Date of Current Version:
December 2018
Replaces Version:
April 2012
Background
The purpose of the emergency medical plan is to ensure that participants receive prompt and appropriate
attention when a medical emergency arises.
Emergency Preparedness Policy
Response
1. In the absence of Center staff members, the responsible individuals, class instructors, or
volunteers leading weekend and evening programs are responsible for managing medical
emergencies that occur under their supervision.
2. When staff are present in the facility, the first staff members on the scene should take a
leadership role and act immediately to offer the appropriate assistance.
3. Whenever Center staff members are notified that someone in the building is injured or ill, they
should respond immediately. If the person is conscious, the emergency response should be in
accordance with the person's wishes. If the person is unconscious, unable to respond, confused,
or gravely ill, call emergency responders (9-911) immediately.
4. Following all injuries, illnesses, and/or accidents, the first responding staff member is responsible
for the completion of an incident report (located on the intranet) within twenty-four (24) hours of
the incident. The completed report is given to The Center Coordinator or designee, who will
complete the supervisor's section and submit it to the Occupational Safety Specialist within
twenty-four (24) hours of the incident.
5. If a Center staff member notices significant behavioral changes in a participant that they believe
may endanger the well-being of the participant, the situation will be discussed with The Center
coordinator or designee. If deemed to be warranted, a family member or emergency contact
person shall be informed of the staff observations by the coordinator or designee.
Preparedness
1. Center staff members shall be familiar with, and able to carry out the actions identified in the
The Center's Medical Emergency Procedures.
2. Center staff members are encouraged to obtain training in CPR, external defibrillation, and basic
first aid. Fully stocked and up-to-date first aid kits, external defibrillators, and public phones are
placed in accessible locations on each floor of the facility.
Administration
The Center coordinator or designee is responsible for securing appropriate training for staff members
and full implementation of the policy.
Approved by the Senior Center Commission on:
Chair Senior Center Coordinator
Title:
Non -Medical Emergency Response and Prevention Policy
Date of Current Version:
December 2018
Replaces Version:
April 2012
Background
This policy endorses the use of preventative measures intended to prevent emergencies and protectthe
health and lives of City workers, visiting public, and on -site contractors during an emergency in or at a
City facility. Emergencies addressed in this policy include weather -related and pandemic emergencies.
Emergency Response and Prevention Policy
1. The Senior Center Emergency Response and Prevention Manual outlines specific preventative and
emergency action steps appropriate in each of the following situations: fire, flooding/leaks,
explosions, bomb threats, toxic spills/materials, high winds/severe weather/tornados, medical
emergencies, and pandemics.
2. The coordinator, all permanent and temporary staff, work-study employees, and interns and
practicum students are required to know the contents of the Senior Center Emergency Response
and Prevention Manual, perform all preventative measures and action steps, and assist other staff
members as needed.
3. In the absence of permanent staff members, volunteer building monitors, responsible individuals
identified in rental agreements, and designated group leaders/instructors shall be familiar with
relevant sections of the Senior Center Emergency Response and Prevention Manual and able to
carry out all preventative and emergency measures in the area of the facility being used or
monitored.
4. At no time during an emergency should personnel compromise their safety.
5. Facility requirements outlined in the Senior Center Emergency Response and Prevention Manual as
well as those identified by the Iowa City Fire Department shall be present and operational at all
times.
Administration
The Center coordinator or designee administers The Center's emergency response and prevention
program. The Center Coordinator is responsible for maintaining and overseeing the implementation of
all measures and actions identified in the Senior Center Emergency Response and Prevention Manual.
This includes seeing that all staff members and other responsible individuals (e.g. group and class
leaders, or responsible individual identified in a rental agreement) receive appropriate and effective
emergency prevention and response training.
The chain of command for senior center staff is as follows:
1. Senior Center Coordinator
2. Senior Center Program Specialist
3. Senior Center Community Outreach Specialist
4. Senior Center Operations Assistant
5. Senior Center Development Specialist
6. Senior Maintenance Worker
7. Maintenance Worker
8. Senior Center Part -Time Receptionist
In the absence of permanent staff, during evening and weekend hours
9. Temporary staff members
10. Work-study employees
11. Volunteer building monitor, responsible individual identified in rental agreement, and/or group
or class leader will assume the leadership role in the area of the facility being used or
monitored.
Approved by the Senior Center Commission on:
Chair
Senior Center Coordinator
Title:
Visitor and Staff Use of Furniture and Equipment
Date of Current Version:
December 2018
Replaces Version:
April 2012
Background
To promote and regulate the accessibility, maintenance, and security of the facility's furniture and
equipment and ensure its availability for use in programs and services on an ongoing basis.
Visitor and Staff Use of Furniture and Equipment
General Guidelines
1. Unauthorized removal and/or causing intentional damage to furniture or equipment is prohibited
and may result in the revocation of all future access privileges or fees being assessed for the cost
of repairs or replacement.
2. Furniture and equipment is intended to support Center sponsored programs and services and shall
not be available for personal use. The Center coordinator or designee may authorize other City
departments, in-house agencies, or partner organizations to borrow furniture or equipment.
3. The coordinator or designee may authorize the use of designated Center storage space for
equipment used on an ongoing basis by Center organized activities, in-house agencies, or partner
organizations. Items stored outside of the designated area shall be removed by Center staff.
Furniture
1. Removing furniture from the facility is only allowed when it is used by staff or designees as part of
Center programming or when it is being disposed of in accordance with City policy.
Copy Machines
1. All copying fees are approved by the Senior Center Commission and the Iowa City City Council.
2. Access codes are utilized to track usage of copy machines. Usage associated with each access code
shall be tabulated monthly and charges assessed to the appropriate operational account or
organization.
Audiovisual Equipment
1. Audiovisual equipment shall not be loaned for individual use. With coordinator or designee
approval, audiovisual equipment may be loaned to another City department or partner
organization.
2. Staff members and other individuals who have been authorized by the coordinator or designee
may transport audiovisual equipment to other locations when it can be moved safely and is
needed for a Center related presentation.
3. Participants, independent contractors, group and club leaders, and responsible individuals
identified in rental agreements shall have access to audiovisual equipment only when authorized
by the coordinator or designee and trained by staff in its proper use.
Arts and Crafts
1. With coordinator or designee approval, limited amounts of craft supplies maybe kept in
designated Center storage areas. Any item that fails to meet the following requirements will be
discarded immediately:
a. Used on an ongoing basis by a Center club or activity group
b. Have an identifying manufacturer's label affixed
c. Have a MSDS form on file with the operations assistant
2. Four (4) ounces or less of flammable supplies maybe brought into the facility by participants for
use during a specific activity (e.g. to clean paintbrushes). Such items must be promptly removed
from the building immediately after the activity.
3. All waste materials must be discarded properly and the work area left in the same condition in
which it was found.
Participant Use of Exercise Rooms and Equipment
1. Emergency equipment and signage shall be accessible to all fitness areas.
2. Center members who use the exercise equipment must sign a release of liability.
3. Participants must follow all posted fitness room guidelines when using equipment or rooms.
Employee Use of Exercise Rooms and Equipment
1. Use of the exercise rooms and equipment by employees is limited to non -paid time.
2. Prior to use, the employee must sign a standard waiver of liability form and submit it to the
coordinator or designee.
3. Employees must follow all posted fitness room guidelines.
4. Employees who are not Center members must immediately forfeit the use of equipment to
waiting members.
Magazines and Newspapers
1. Defacing or removing magazines or newspapers is prohibited.
2. Newspapers shall be recycled at the close of business each day and not distributed to participants,
visitors, or staff for home use.
Public Telephone System
1. For participant and visitor convenience and security, public phones shall be available inaccessible
areas in the facility.
2. Phone use is restricted to emergency situations and other local, outgoing calls lasting five (5)
minutes or less.
Administration
The Center coordinator or designee is responsible for securing and maintaining all assets in the facility
without compromising visitor safety and comfort, community access, or programs and services.
Approved by the Senior Center Commission on:
Chair Senior Center Coordinator
Title:
Date of Current Version
Replaces Version:
Whistleblower Policy
December 2018
April 2012
Background
It is the intent of The Center to comply with ethical standards, adhere to all applicable laws, regulations,
and policies, and carry out its business in a transparent fashion. The Whistleblower Policy supports this
by encouraging staff and volunteers to come forward with credible information on activities believed to
be illegal, dishonest, unethical, or otherwise improper without fear of retaliation.
Whistleblower Policy
1. Individuals who report activities carried out by The Center, employees, or volunteers that they believe
to be illegal, unethical, or in violation of Center policy shall be protected from retaliation of any sort to
the extent provided by law, by the City's Personnel Policies, and applicable collective bargaining
agreement. This includes:
a. Protection from an adverse employment action.
b. Prohibition against release of confidential or personal information, unless the information is
required by law or through investigation to be released.
2. The right of a whistleblower for protection against retaliation does not include immunity for any
personal wrongdoing that is alleged and investigated.
3. A volunteer who retaliates against someone who has reported a concern in good faith is subject to
discipline up to and including dismissal from the volunteer position. An employee who retaliates is
subject to discipline as provided by the City's Personnel Policies and applicable collective bargaining
agreement.
4. Participants, visitors, or volunteers wishing to report a suspected offense should speak to a
professional level staff person with whom they feel comfortable. Staff members wishing to report a
suspected offense should report to their supervisor or a supervisor whose employment status is
ranked just above the individual most closely involved with the offense.
5. Any action/review carried out by the Senior Center Commission shall take place in an open session
and no documents shall be confidential.
Administration
Depending upon the nature of the complaint, the policy will be administered by the coordinator or
designee, Senior Center Commission, or City Manager. The whistleblower is not responsible for
investigating the activity believed to be illegal, unethical, or dishonest or for determining fault or
corrective measures; appropriate management officials are charged with these responsibilities.
Approved by the Senior Center Commission on:
Chair
Senior Center Coordinator