HomeMy WebLinkAboutFY20 Climate Action Payment ProcessCommunity Climate Action Grant
PAYMENT PROCESS
Funds will be available either 1) immediately to June 30, 2020 or 2) from July 1, 2019 to June 30,
2020. The work must be verified as complete by the Office of Sustainability to receive payment. A W-
9 for the organization must be on file with the City when the grant is awarded to receive timely
payment of invoices.
To obtain funds for work that has been completed, an invoice must be submitted to the
Sustainability Coordinator as an invoice which must be made out to the City of Iowa City. It is
possible to make payment for partially completed work or provided materials although it would be
helpful to limit the number of such payments if possible. Invoices must provide the organization’s
name and address that should be reimbursed.
During the project, the Sustainability Coordinator may ask to inspect/verify that the work is
completed. The City may request photos or other information to promote the project in the
City’s Sustainability Newsletter or other City social media.
Invoices submitted by any Thursday will be available on the Friday of the following week. The checks
will normally be mailed out unless otherwise indicated.
Materials or services can be paid for only if they have been utilized as detailed in the grant
application. The completed work must be acceptable to the City for payment to be made.