HomeMy WebLinkAbout07-25-2019 Library Board of Trusteesaw,t I OWA CITY
PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
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BOARD OF TRUSTEES
AMENDED AGENDA
5:00 pm - 2"d floor Board Room
Jul 225, 2019 _
Wesley Beary, President
John Beasley, Secretary
Kellee Forkenbrock
Derek Johnk
Carol Kirsch, Vice -President
Robin Paetzold
Thomas Rocklin
Hannah Shultz
Monique Washington
1. Call Meeting to Order.
2. Public Discussion.
3. Approval of Minutes.
A. Approve Regular Minutes of Library Board of Trustees June 27, 2019 meeting.
4. Items for Discussion/Action.
A. Board Policy 101: Bylaws.
Comment: This is a continuation of the discussion from last month. The policy has been reviewed by
Eric Goers, Assistant City Attorney. Board approval required.
B. Board Annual Report.
Comment: The draft FY19 Board Annual report is included for review and approval. All City boards
and commissions submit a similar report.
C. FY19 Strategic Plan Review.
Comment: This is the end of the year, FY19 strategic planning report.
If you will need disability -related accommodations in order to participate in this meeting, please contact Elyse Miller,
Iowa City Public Library, at 379-887-6003 or elyse-miller(a)j0pl,am. Early requests are strongly encouraged to allow
sufficient time to meet your access needs.
D. FY20 Strategic Plan.
Comment: A preliminary version was approved last July and used for budgeting purposes. Staff
have reviewed and updated. Requires Board approval.
S. Staff Reports.
A. Director's Report.
B. Departmental Reports: Adult Services, Community & Access Services.
C. Development Office Report.
D. Spotlight on the Collection.
E. Miscellaneous.
6. President's Report.
A. August Board dinner.
B. Appoint Committee to Evaluate Director,
7. Announcements from Members.
8. Committee Reports.
A. Foundation Members. The FY2020 Memorandum of Understanding between the Friends
Foundation Board of Directors and the Iowa City Public Library Board of Trustees.
9. Communications.
A. Email with Mary Gravitt.
10. Disbursements.
A. Review MasterCard Expenditures for June, 2019.
B. Approve Disbursements for June, 2019.
11. Set Agenda Order for August Meeting.
12. Adjournment.
If you will need disability -related accommodations in order to participate in this meeting, please contact Elyse Miller,
Iowa City Public Library, at 319-887-6003 or elvse-miller(aicpLora. Early requests are strongly encouraged to allow
sufficient time to meet your access needs.
a�L IOWA CITY
r41W PUBLIC LIBRARY
Iowa City Public Library
Meeting Agendas and Other Significant Events
JULY 25, 2019
AUGUST 22, 2019
SEPTEMBER 26, 2019
Review Board Annual Report
Director Evaluation
Budget Discussion
Appoint Committee to Evaluate Director
Review Annual Staff Report
Policy Review:
705: Naming and Recognition
Strategic Planning Update
Adopt NOBU Budget
Departmental Reports: AS, CAS
Departmental Reports: AS, CAS
Review 0 Quarter Statistics and Financials
Departmental Reports: CH, CLS, IT
OTHER:
719: Biq Book Bash at Bi Grove 5-8 pin
OTHER: Board Dinner
OCTOBER 24, 2019
NOVEMBER 21, 2019ll
DECEMBER 19, 2019
Budget Discussion
Policy Review:
Policy Review:
601: Collection Development
702: Library Programming
Review Is' Quarter Statistics and Financials
703: Cable TV Channel Programming
Departmental Reports: AS, CAS
Departmental Reports: CH, CLS, IT
Departmental Reports: CH, CLS, IT
OTHER:
1217: Craft Bazaar
12113: Inservice Da
JANUARY 23, 2020
FEBRUARY 27, 2020
MARCH 26, 2020
6-month Strategic Planning Update
I Appoint Nominating Committee
Policy Review:
815: Internet Use
Review 2"d Quarter Goals/Statistics and
Set Calendar for Next Fiscal Year
Financials
Departmental Reports: AS, CAS
Policy Review:
Departmental Reports: AS, CAS
811: Theft, Defacement, or Alteration of
Library Materials
Departmental Reports: CH, CLS, IT
APRIL 23, 2020
MAY 28, 2020
JUNE 25, 2020
President Appoints to Foundation Board
Departmental Reports: AS, CAS
Develop Ideas for Board Annual Report
Review 3rd Quarter Statistics and Financials
Departmental Reports: CH, CLS, IT
Election of Officers
Departmental Reports: CH, CLS, IT
072019boardsked
ICJWA CITY Agenda Item 3A-1
PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
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BOARD OF TRUSTEES
Minutes of the Regular Meeting
June 27, 2019
DRAFT
Members Present: Wesley Beary, John Beasley Kellee Forkenbrock, Janet Freeman, Carol Kirsch,
Robin Paetzold, Jay Semel, Monique Washington (out at 5:14 pm).
Members Absent: Diane Baker.
Staff Present: Terri Byers, Elsworth Carman, Maeve Clark, Kara Logsden, Patty McCarthy, Elyse Miller,
Brent Palmer, Jason Paulios, Angela Pilkington.
Guests Present: Kristi Harper, Derek Johnk, Thomas Rocklin, Hannah Shultz.
Call Meeting to Order. President Paetzold called the meeting to order at 5:01 pm. New trustees introduced
themselves, staff introduced themselves, and Board members introduced themselves.
Public Discussion. Byers met with the City Manager, Assistant City Manager, Human Resource Administrator
on 6/22/19 to discuss making some hourly positions permanent. Library Aides will remain hourly staff, but
hourly Library Maintenance Aides positions are still under consideration. Byers is hopeful they will become
permanent staff. Paetzold asked if the Library Aides are okay with this. Byers said they are satisfied. There is
another meeting on 7/9/19.
Approval of Minutes.
The minutes of the May 23, 2019 Regular Meeting of the Library Board of Trustees were reviewed. A motion
to approve the Regular Minutes was made by Kirsch and seconded by Freeman. Motion carried 7/0.
Items for Discussion/Action.
Policy Review: 101: Bylaws. Miller said the Bylaws Committee made suggestions that were sent to the
Assistant City Attorney, Eric Goers for review. Goers proposed some language for the Board to consider. A
motion to approve the Bylaws by amending Article IV, Section 4 and Article VI, Section 5 to replace
"selecting and hiring" with "searching and /or recommending" was made by Beasley and seconded by Beary.
Motion carried 7/0.
Memorandum of Agreement (MOA) for Student Access to Information and Materials (AIM) card. Pilkington
introduced Kristi Harper, Library Coordinator of the Iowa City Community School District (ICCSD). They have
been working on this for more than a year with North Liberty Community Library and Coralville Public
Library. Every student will be issued a card that will provide access to all of the libraries. Adult guardians may
opt out of the card if they so wish. Harper and Pilkington attended a conference where they learned about
this type of access and they modeled our program after the Los Angeles Public Library system, Nashville
system, and many other libraries that implemented such a card. We will be the first libraries in Iowa to do so.
Davenport uses this model with second graders only. The intention is to supplement, not replace each
individual libraries' card. Currently, 7,000 ICCSD students have library cards; more than 5,000 of these cards
Agenda Item 3A-2
were blocked. In the school district, there are nearly 14,000 students, half of whom had blocked cards. By
some measures, Johnson County is considered a book desert. K-12 students will be enrolled and access will
be for 3 books or audiobooks and all electronic resources. Only AIM cardholders may use the AIM card. The
card will expire in August of the student's projected graduation year. No overdue, or replacement fees will
be charged but a card may be suspended if materials are not returned.
Beasley asked about how this might affect privacy. Carman said there will be a broader network of adults
working with library materials. Beasley thinks a fine should be imposed on materials taken out with the AIM
card. Logsden said she has seen many children who cannot check out books all year because of a $10 fine.
Pilkington said we will have data after implementation of the fine free materials and the AIM card. Carman
addressed some of Beasley's points about easy access to return materials throughout Iowa City. He said
there are large segments of our population who have demonstrated needs and are unable to return
materials. He believes it is worth trying this, collecting data, and assessing it after a year. Materials may be
returned to school libraries. A motion to approve the MOA for the AIM card was made by Kirsch and
seconded by Freeman. Motion carried 6/1. Carman said that this has been shared all along the way with City
of Iowa City leadership, to address Beasley's concern about transparency, when Beasley he explained why he
was voting against the motion. An update will be provided in three months.
Policy Review: 801: Circulation and Library Card Policy. Pilkington said North Liberty Community Library and
Coralville Public Library will use the same language in their circulation policies as ours. A motion to approve
the Circulation and Library Card Policy as revised by staff to include the new Student AIM card was made by
Beasley and seconded by Beary. Motion carried 6/1.
Board Annual Report. Carman said the goals from last year were accomplished this year and encouraged
Board members to bring additions or edits to the report before it is finalized and submitted to the City.
Art Advisory Committee. A motion to approve the new members to the Art Advisory Committee was made
by Freeman and seconded by Beasley. Motion carried 7/0.
Staff Reports.
Director's Report. Carman is working with Freeman on a new in-depth reading program. A skilled facilitator,
Freeman selected the Fagles translation of The Odyssey, which consists of 24 books. Freeman thinks an
eight -week study series, discussing three books each session is appropriate. Details to follow. Carman was
pleased at all of the ways ICPL participated in Pride activities. We were are the picnic, had a drag queen
storytime, great booklists, and we participated in the parade. Carman was interviewed by a couple of news
outlets but reported no pushback from anyone about the Library's participation in Pride. The Library will be
open late for the annual Block Party. We will have videogaming, and Jason Snell, a brain music performer.
The Ped Mall construction is going well, but a bit behind schedule. We haven't received any complaints from
patrons, and children are fascinated by the large equipment at work. Carman gave an evening presentation
at Oaknoll, which he noted is a great facility. He thanked Freeman and Semel for their service and assistance
as he transitions into his role.
Departmental Reports:
Children's Services. No comments.
IT. No comments.
Development Office. McCarthy hopes to see everyone at the Big Book Bash at Big Grove fundraiser. There
will be a pay -what -you -like book sale on 7/20/19. McCarthy said the Foundation raised $519,202 this year,
Agenda Item 3A-3
which is up 8%from last year. There are six new Foundation Board members, including PaeL�uIU a iu Nino i,
representing the Library Board of Trustees. There is still time to donate this fiscal year for us to achieve 100%
Library Board participation.
Spotlight on the Collection. No comments.
Miscellaneous. No comments.
President's Report. President Paetzold thanked outgoing Board members for all of their help during their
terms. She welcomed Beary to the Presidency and offered to help during the transition.
Announcements from Members. Beasley noted that Project Green's Open Gardens tour is July 13-14, 2019,
and includes the space he gardens with Washington and Clark.
Committee Reports.
Foundation Members. No meeting.
Transition Committee. The Committee is disbanded; Carman may request a meeting if he wishes.
Communications. None.
Disbursements.
The MasterCard expenditures for May, 2019 were reviewed. A motion to approve the disbursements for May,
2019 was made by Kirsch and seconded by Forkenbrock. Motion carried 7/0.
Set Agenda Order for July Meeting.
Bylaws.
Board annual report.
Director's Evaluation Committee.
Adjournment. A motion to adjourn the meeting was made by Freeman and seconded by Semel. Motion
carried 7/0. President Paetzold closed the meeting at 6:48 pm.
Respectfully submitted,
Elyse Miller
Agenda Item 4A•1
IOWA CITY PUBLIC LIBRARY
Board of Trustees
101 BYLAWS
ARTICLE I: NAME AND PURPOSE
Section 1. This organization shall be known as the Iowa City Public Library Board of Trustees and
shall operate a free public library for the City of Iowa City.
ARTICLE II: POWERS AND DUTIES
Section 1. The Board of Trustees shall have the powers and duties set forth in Title 11 of the Iowa
City Code and as required by Chapter 392.5 of the Code of Iowa (13).
Section 2. The powers, duties and procedures shall be subject to all changes or repeals of state law
and all such changes or repeals shall take precedence over these bylaws.
ARTICLE III: MEMBERSHIP
Section 1. Terms and Qualifications. The Board of Trustees shall consist of nine (9) members,
appointed for six (6) year terms by the Mayor of Iowa City and approved by the City
Council. All members shall be residents of the City and shall be over the age of eighteen
(18), except there may be one (1) non-resident member if the library is receiving funds for
a county -wide library service on a contract basis. Appointments are approved by the City
Council except the non-resident member who is approved by the Board of Supervisors.
Section 2. Compensation. Members shall serve without compensation but may be reimbursed for
expenses incurred relating to official Library business.
Section 3. Vacancies. Any vacancy on the Board because of death, resignation, long-term illness,
disqualification or removal due to four (4) consecutive unexcused absences from regular
meetings shall be filled by appointment by the Mayor, with approval of the City Council, or
the Board of Supervisors in the case of the non-resident member. The appointed trustee
shall fill out the unexpired term for which the appointment is made. Members are
expected to give the Mayor at least 30 days written notice of intention to resign.
Section 4. Orientation for New Members. Prior to the first regular meeting following their
appointment, new members shall be provided with copies of these bylaws, pertinent
sections of the City Code and other documents that would be useful to Board members in
carrying out their duties. They will also be given an orientation briefing by the President of
the Board and the Library Director or their designees.
ARTICLE IV: OFFICERS
Section 1. Number. The officers of this Board shall be President, Vice -President and Secretary.
Section 2. Election and Term of Office. The officers shall be elected annually at the April meeting and
shall serve for one year beginning July 1. In February the President shall appoint a
Agenda Item 4A-2
nominating committee who will present a slate of officers at the April meeting. Other
nominations may be presented from the floor.
Section 3. Vacancies. In the event of the death or resignation of any officers, the Board shall choose
a successor at the first meeting following the vacancy and that person shall hold office
until the next regular election of officers.
Section 4. President. The President shall preside at all meetings of the Board, appoint committees,
make appointments to the Friends Foundation Board, call special meetings, execute all
documents authorized by the Board and generally perform all duties associated with the
office. The President and the Secretary shall sign all disbursement lists prepared by the
Director. Notwithstanding anything to the contrary in these bylaws, a committee
appointed by the President for the purpose of se�searching and/or
4Wftrecommending a Library Director shall re wire Board of Trustees' approval.
Section 5. Vice President. In the event of the absence or disability of the President, or of a vacancy in
the Presidency, the Vice President shall assume and perform the duties and functions of
the President.
Section 6. Secretary. The Secretary and the President shall sign all disbursement lists prepared by the
Director. In the event of the absence or disability of the President- or the Vice President,
the Secretary shall assume and perform the duties and functions of the President.
ARTICLE V: MEETINGS
Section 1. Regular Meetings. Regular meetings of the Board shall be held at the Library at 5:00 p.m.
on the fourth Thursday of the month, January through October. In November and
;;pr.pmerDecember, the meeting shall be held on the third Thursday of the month at the
same place and same time. Any change in the regular meeting time or date shall be
approved by the Board at a previous regular meeting.
Section 2. Special Meetings. A special meeting of the Board may be called at any time by the
President or at the request of any two Board members for the transaction of business as
stated in the call for the meeting. Such requests shall be given to the Library Director who
shall give notice as described in Section 3.
Section 3. Notice of Meetings. Notice of regular meetings shall not be required; a special meeting
may be called upon written notice. Notice must be received not less than twenty-four (24)
hours before the meeting except for emergencies and must include time, place, date and
tentative agenda. News agencies will receive notice via the City's web site.
Section 4. Place of Meetings. Regular meetings shall be in a place accessible to persons with
disabilities.
Section 5. Quorum. A quorum for the transaction of business at any meeting shall consist of five (5)
members of the Board present.
Section 6. Procedural Rules. Proceedings of all meetings shall be governed by Robert's Rules of
Order, most recent edition.
Agenda Item 4A-3
ARTICLE VI: ORGANIZATION OF BOARD BUSINESS
Section 1. Agendas. The President and the Director shall prepare the agenda for all regular Board
meetings. Agendas shall be posted and sent to Board members and the media at least
three (3) days prior to the regular meeting. Agendas of all meetings must be posted at
least twenty-four (24) hours in advance of the meeting on the bulletin board in the Library
lobby and on the Library and City of Iowa City websites, as requested by the City Clerk.
Section 2. Order of Business. The order of business of each meeting shall be established by the Board by
motion made from time -to -time as the Board deems necessary. The agenda shall be
established and posted in advance of each meeting in accordance with the requirements of
the Iowa Open Meetings Law (Iowa Code Ch. 21).
Section 3. Minutes. Minutes of all regular and special meetings are to be prepared and distributed to
Board members and the City Council. The Library shall keep as a permanent record copies
of all minutes, including documents attached to the minutes by Board action.
Section 4. Board Policies. All policy statements adopted by the Board shall be filed by subject in a
policy notebook containing these bylaws. Each policy and each revision shall carry the
date of its adoption. Board policies are also available on the library website.
Section 5. Committee. Board committees and their composition, duties and terms shall be
designated by the President. All committees shall make progress reports at each regular
Board meeting. -Notwithstanding anything to the contrary in these bylaws, a committee
appointed by the President for the purpose of selecfimsearching and/or
gir+gerecommending a Library Director shall require Board of Trustees' approval.
ARTICLE VII: LIBRARY DIRECTOR AND STAFF
Section 1. The Board shall appoint a qualified Library Director who shall be the executive and
administrative officer of the library on behalf of the Board and under its review and
direction. The Library Director shall carry out policies adopted by the Board and shall be
held responsible for: employment and direction of staff, the care and maintenance of the
building and equipment; the efficiency and effectiveness of the Library's service to the
public; the provision of library collections and the operation of the Library under the
financial conditions set forth in the annual budget. The Director or designee shall attend
all Library Board meetings and shall present a report at each regular meeting.
ARTICLE IX: RELATIONSHIP TO Iowa City Public Library FRIENDS FOUNDATION
Section 1. Membership. The membership of the Iowa City Public Library Friends Foundation,
a 501(c) 3 nonprofit corporation, consists solely of the Trustees of the Iowa City Public
Library. Each member of the Board of Trustees shall become a Member of the Friends
Foundation Corporation concurrently with becoming a member of the Board of Trustees
and shall continue to be a Member of the Friends Foundation Corporation as long as
he/she is a Trustee of the Library. Powers and duties of the Members are found in the
bylaws of the Iowa City Public Library Friends Foundation.
Agenda Item 4A•4
Section 2. Friends Foundation Board of Directors. The President shall appoint two (2) trustees to
serve one-year terms on the Board of Directors of the Iowa City Public Library Friends
Foundation. The terms begin upon the adjournment of the Annual Meeting of Members
of the Iowa City Public Library Friends Foundation. The President of the Trustees may
serve as a Director. No Trustee may serve more than six (6) consecutive terms as a
Director of the Friends Foundation.
ARTICLE X: AMENDMENTS
Section 1. These bylaws may be altered or repealed, and new bylaws adopted by the members of
the Board at any regular meeting or at any special meeting called for that purpose. The
proposed changes in the bylaws shall be submitted in writing to the members of the
Board at least ten (10) days prior to the meeting for their consideration.
Adopted: 07/26/84
Revised: 12/17/87
Revised: 10/27/88
Revised: 12/14/89
Revised: 01/93
Revised: 01/95
Revised: 08/98
Revised: 01/05
Revised: 03/24/11
Revised: 11/21/13
Revised: 08/25/16
Reviewed: 05/23/19
Reviewed: 06/27/19
Revised: 07/25/19
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Agenda Item 413-1
LIBRARY BOARD OF TRUSTEES
The Board of Trustees of the Public Library is a semi -autonomous body of nine persons
empowered by state law and city ordinance to act as the governing body of the library. The
Board's specific list of legal responsibilities includes:
• determining the goals and objectives of the Library in order to plan and carry out
library services
• determining and adopting written policies to govern all aspects of the operation of
the Library
• preparing an annual budget and having exclusive control of all monies appropriated
by the City Council, earned income, service contracts with Johnson County, University
Heights, Hills, Lone Tree, or given to the library through gifts, bequests, grants or
awards
• employing a competent staff to administer its policies and carry out its programs
The Board is also an arm of City Government with members appointed by the City Council
and its principal operating funds approved by the City Council. The Board therefore seeks at
all times to work in harmony with City policies in all areas that do not conflict with its
statutory powers.
ACCOMPLISHMENTS FOR FISCAL YEAR 2019
1. Hire and work with a new Library Director.
2. Work with the City to implement initiatives of the Equity Took Kit.
3. Collaborate with the ICCSD and other area libraries to simplify issuing library cards to
school age children.
4. Keep the public informed about library access during construction on the Ped Mall.
5. Continue working with Digital Johnson County partners to expand services offered and
explore the possibility of a joint library system in the future.
6. Improve library catalog and patron account interface.
7. Celebrate local history with improvements to the Digital History Project content
management system, increased staffing, promoting digital access to the historical Press
Citizen, sharing restored historical maps, and offering an opportunity for people to
record their local history stories.
8. Assess needs in the new Digital Media Lab and add resources the public is requesting.
FY19 Library Board of Trustees Annual Report
Agenda Item 46.2
9. Approve a Memo of Understanding with Iowa City UNESCO City of Litz._._._.
10. Submit a City budget request that supports library needs. Advocate for CIP funding for
replacement carpeting and furnishings from the 2004 building.
11. Registered 4,417 for the Summer Reading Program.
12. Reviewed and updated the following policies:
401 Finance
505 Volunteers
703 Cable Television Channel Programming Policy
801
Circulation of Materials
812
Hours of Service
813
Unattended Children
814
Copyright
817
Alcohol in the Library
GOALS FOR FISCAL YEAR 2020
1. Find improved parking location for the Bookmobile.
2. Plan for building improvements: Plan for replacing public access computer workstations;
Plan for re -flooring project; Develop a plan for HVAC replacement.
3. Complete upgrade to the library catalog.
4. Evaluate impact of no fines on Children's and YA collections.
S. Study availability of collections in response to changes in circulation policy.
6. Explore artist -in -residence in Digital Media Lab.
7. Undertake strategic planning process (new plan adopted June 2020, goes into effect July
1, 2021).
8. Continue working with Iowa City and partners to implement Equity Toolkit
measures/Explore funding opportunities related to outcomes of equity toolkit work.
9. Initiate (or participate) in discussion about City-wide services for tweens and teens with
other public and youth -serving agencies.
10. Facilitate guided conversations with staff and library stakeholders about future space
use/needs.
11. Research social workers in, libraries
Board Members:
Jay Semel, President
Diane Baker
Wesley Beary Qoined August, 2018)
John Beasley
Kellee Forkenbrock
Janet Freeman, Secretary
Adam Ingersoll (resigned 8/2018)
Carol Kirsch
Robin Paetzold
Monique Washington, Vice -President
FY19 Library Board of Trustees Annual Report 2
Agenda Item 4C-1
4014IOWA CITY
f4W PUBLIC LIBRARY
Strategic Plan FY19: Goals and Objectives
Connect: The Iowa City Public Library connects people to information essential for daily living and offers
them opportunities for enjoyment and personal growth
Engage: The Iowa City Public Library actively encourages discovery, learning, and greater participation in
community life
Enrich: The Iowa City Public Library contributes to the quality of life in Iowa City by offering
opportunities to explore diverse ideas, to exercise imagination, and to express creativity
1. Evaluate ways we communicate with our Additional information was translated into Spanish, Arabic, French,
community and improve information
Swahili, and Chinese including Summer Reading Program children's
delivery to identified populations.
gamecards, No fines on Children's & Young Adult materials
beginning 6/1, and ICPL Bookmobile FAQ. Translated information
was added to the ICPL webpage and distributed at area ethnic
grocery stores, neighborhood nenters, Resurrection Church, and
Laundromanias laundromats. 130 packets of information about the
Library were sent to community organizations to post on bulletin
boards and other public venues. A new eNewsletter, Shelf Talk,"
which focuses on sharing information about ICPL collections
debuted in January.
2. Introduce the new Library Director to the
Information about Carman was featured in the Spring/Summer
community.
edition of The Window and the Volunteer Recognition event was
promoted as a special opportunity to meet Carman. The Friends
Foundation hosted a community Meet & Greet in May. Staff helped
arrange for Carman to speak with local service club members and
residents of Oaknoll.
3. Share Library information at PrideFest.
The Library was recognized as a PrideFest sponsor this year, which
included an ad in the Pride Week guide. Our Graphic Designer
created a version of the ICPL logo in rainbow colors as a part of the
ad. The Bookmobile was at the Pride Picnic on Friday and the
Vendor Fair on Saturday. More than 20 staff members and
friends/family walked in the Pride Parade. We hosted Drag Queen
Storytime at the Library and published LGBQTIA+ collection lists on
our Staff Picks page, highlighted by a scrolling banner on the
homepage.
4. Work with Cedar Rapids Public Library and
Staff attended Corridor Libraries Connect bi-monthly meetings and
other corridor public libraries raise
planned for ways corridor libraries could work together to advocate
awareness about area libraries.
for, and share, information about local public libraries. The
4CorridorReads partnership, begun in 2018 with Cedar Rapids
Public Library, continues with Marion, Swisher, and Ely Public
Libraries joining the project.
fyl9eoyreport
Agenda Item 4C-2
5.
Work with City of Iowa City Communications
Staff attended weekly meetings and wrote -.s v.0 ,U�101 meaia
Staff to share information about Ped Mall
posts to share that, "The Library is OPEN during construction."
reconstruction.
There was an article about the reconstruction project in the
Spring/Summer edition of The Window and in eNewsletters. Staff
maintained a bulletin board with project information and updates
located in front of the west Ped Mall doors when they were closed
due to construction.
1.
Evaluate service area restrictions and online
OverDrive's Instant Digital Card program was discussed at the
library card sign-up for digital collections.
October Digital Johnson County meeting. Peer libraries offering the
digital card were contacted about their experience with the
program; responses are currently being collected. A decision about
joining the program will be made in the spring.
2.
Explore collaboration with schools and
Meetings with Kristi Harper from the ICCSD and staff from the
Public Libraries of Johnson County to create
North Liberty Community Library and Coralville Public Library have
a single use student library card that serves
taken place. The Student AIM card is the result of these meetings
multiple library locations.
and will be implemented in August.
3.
Consider a collaboration/partnership to
We are still in the consideration phase and determining what the
provide a series of programs focused on
program series will focus on and who our partners will be.
effective parenting and how children learn.
4.
Collaborate with Obermann Center for the
ICPL hosted a number of sessions which were aired live on Channel
Obermann History Symposium 2019 focusing
10 and added to the Library's collection.
on disabilities.
5.
Investigate collaboration with Elder Services
We focused on the Lobby Stop pilot program, improving access for
or other agencies to improve access for At
At Home and aging patrons who live at the four sites served. As of
Home services.
June 11, 359 people visited a Lobby Stop and 335 items were
checked out. Staff offered four Tales & Travel memory programs
each month at five different facilities. Staff contributed information
about the Tales & Travel program to "On the Go with Senior
Services: Library Programs for Anytime and Anyplace," a
forthcoming publication from Libraries Unlimited, expected in
January 2020.
6.
Work with City and other partners to
Equity Toolkit work was completed and final reports written for the
implement the Racial Equity Toolkit
City's Office of Equity and Human Rights.
initiatives.
1.
Contribute programming to RAGBRAI and
There were two events, an open -video play, with 150 participants.
Downtown Block Party events.
Jason Snell, a mind musician, attended by 50 people.
2.
Participate in fall Gallery Walk to share
Done.
refurbished Hazel Westgate collection.
3.
Evaluate future of the Children's Gardens
Area is currently under construction.
with Ped mall redesign.
4.
Evaluate Special Access Browsing Hour.
Meetings between the Library and the Iowa City Autism Community
Group are scheduled. We hope to offer an online survey to their
group in January.
5.
Increase classes offered in Digital Media Lab
13 new classes were developed. 25 classes were offered in the
(DML).
second half of the fiscal year.
6.
Continue history tour programming,
History tour programming was postponed until 2020.
including taping of tours if possible.
7.
Evaluate STEAM Fest and Comic Con as
Lib Con was very successful with more than 700 people attending.
ongoing annual events.
Our 2"d Lib Con event will be held August 10, 2019.
fyl9eoyreport
Agenda Item 4C•3
S.
Evaluate use of Project Outcome to measure
Staff are evaluating the use of Project Outcome with the new
the impact of library programming on
director and making plans for future outcome measurement.
patrons and the community.
1.
Digitize historical Iowa City newspapers.
The site contains 55 newspaper titles and 141,840 newspaper
pages that are browsable and keyword searchable.
2.
Ensure collection development reflects
Five years of data comparing collection budget allocations,
changes in circulation and marketplace.
circulation, and collection size was compiled and shared with the
selection team to identify trends. Selectors will identify needed
changes to the collection plan and future materials budget in the
coming months.
3.
Evaluate streaming video service.
At the beginning of January, we moved the credit limit to 10.
Overall, 81.9%of Kanopy users were satisfied.
4.
Add experience kits that provide resources
Kits were introduced in February thanks to a generous grant from
to engage in activities or projects, such as
the Community Foundation of Johnson County. 21 Discovery Kits
birdwatching or stargazing.
were added: 10 for children and 11 for adults.
5.
Add a platform to the Digital History Project
IT installed the Islandora/Fedora system to move local history
(DHP) to collect and record local history
articles from the blog to the Digital History. Blog posts that would
stories.
work well on the DHP were identified.
6.
Evaluate Library's institutional archives and
A collection plan is currently being written to explain the purpose of
plan for long-term selection, preservation,
the archives, identify what we preserve, the formats we have, and
and digitization.
who has access to it. Nancy Kraft from the University of Iowa
Libraries evaluated the archives and our current workflow and
helped identify areas for focus.
7.
Consider use of MOBIUS or similar system to
MOBIUS was researched and determined to be unnecessary at this
offer easy access to off -site collections and
time. We have benefited from the affordability and convenience of
improve delivery of materials between
working with Chomp delivery service to transport materials
libraries.
between local libraries.
1.
Upgrade Digital History Project content
The Islandora/Fedora, an open -source software platform for digital
management system.
collections, was installed and configured. A sample collection to add
to the site has been identified. Work will continue into FY20 with
migrating the digital collections.
2.
Review Bookmobile technology.
A television monitor and laptop were replaced due to wear and tear
this year. We evaluated changes to strengthen the Bookmobile Wifi
signal and made some modifications.
3.
Consider additional resources for Digital
Classes using the virtual goggles and the WACOM drawing pads
Media Lab.
were created and offered.
4.
Consider an online community calendar
Preliminary meetings were held.
5.
Complete upgrade to the library catalog
A working group established a set of features and requirements. A
(Virtual Branch).
working prototype is in place and is being used for development
and testing. We will get feedback from staff in the next calendar
year.
6.
Develop and launch new personalized
The patron interface is part of the library catalog upgrade project
patron account interface (Virtual Branch.)
above and is being implemented along the same timeline.
7.
Evaluate library hold delivery via CHOMP.
Staff began using CHOMP for North Liberty Community Library
Open Access returns because of the significant cost savings of using
CHOMP Use of CHOMP by the community for holds delivery is low.
8.
Begin discussion of a multi -library ILS system
Discussion has been tabled.
that includes ICPL.
fyl9eoyreport
Agenda Item 4C-4
9. Consider sending notices via text message.
Staff resources have focused on catalog improvements. it
warranted, we will implement text notification as a part of the
catalog project. A decision will be made in the spring.
10. Formalize and document PCI Compliance.
A working group has been established and is reviewing PCI
compliance documentation toward creation of a policy and
procedures.
11. Prepare for end of Channel 20
A press release announced the cessation of Channel 20 on April 2.
Programs are now shared live and available via the
thelrbrarychannel, ICPL's YouTube channel.
1. Investigate the need for a dedicated
An outreach vehicle would be particularly useful when preparing
outreach vehicle.
and executing Stories in the Park programming in the summer,
especially if supplies to support the program would be available in
the vehicle. When staff visited school sites to preregister kids for
SRP in the spring of 2019, there were 2 occurrences where a
different vehicle had to be used because the travel van had been
reserved for an outreach event. With the possibility for the
Bookmobile housed further from the Library in the future, we
anticipate more need for a travel/outreach vehicle or different
scheduling of the Maintenance Van and Travel Van.
2. Plan for replacement of public access
Funding for this project is now in FY22, so this should be moved to
computer workstation furniture.
FY20.
3. Repurpose old Circulation Desk space and
Remodeling was completed and features additional space for holds,
address holds shelves available.
space for book sales from The Book End, and library card
registration. A new display to highlight book club kits, circulating
equipment, and Discovery kits will be added soon.
4. Identify areas that need to be re -carpeted;
This project is now in the City 2022 CIP budget; move this objective
update budget for replacement.
to FY20.
5. Work with the City of Iowa City to identify
The cold winter was hard on the Bookmobile; the heat did not work
long term storage location for the
on many occasions. All concur an indoor storage location in the
Bookmobile.
winter would help. Staff have discussed indoor parking with City of
Iowa City Equipment Division staff and we hope to have an indoor
storage location for the 2019/2020 winter season.
6. Plan for replacement of the toddler, CD, and
A budget request was made for FY20. Budget request was not
puzzle shelving in the Children's
approved in operating budget.
Department.
7. Replace HVAC components in the FY19 CIP
This project is complete.
budget.
8. Install generator backup for server room.
This will be completed before the end of the fiscal year. We needed
to replace the HVAC components first.
1. Assist the Board as needed in the hiring of a
New Director hired.
new library director.
2. Develop a transition plan including Board
The Transition Committee was disbanded in June.
and staff to work with the new director,
including a feedback process after six
months.
3. Identify training needs; offer training.
The staff training group will be established in FY20.
4. Evaluate Bookmobile summer Fridays and
Staff trained to work on the Help Desk are rotating through the
plan for staffing if continued.
summer 2019 Bookmobile schedule to support the five -day -a -week
summer operations. Hiring a Bookmobile Aide has helped with
keeping the Bookmobile stocked with materials and rotating
fyl9eoyreport
Agenda Item 4C-5
collections, freeing up staff time to work on Omer tlooKmoUIle
support tasks.
5. Investigate staffing levels at public service
A time study was completed in May. Staff will meet to review the
desks.
data and make recommendations before the fall schedule period.
6. Assist the City as they address wages for
This information was provided during the budget process. The City
hourly workers.
Council approved a city-wide starting wage of $11.50 beginning
July 1, 2019. The goal is to raise the starting wage to $15.00 over
three years. New hourly pay plan will take effect 7/1/19.
7. Formalize personnel procedures with City
Administrative/Confidential staff, all librarians, and a few
Human Resources staff.
departments have moved to the web -based time keeper. Will
continue moving other departments to the KRONOS system
through FY20.
1. Advocate for public and private funding
Successful fundraising events and other activities done by the
support.
members of the Board of Directors of the Friends Foundation and
library Development Office staff generated more than $500,000 in
Fisca I Year 2019.
2. Introduce series of brief promotional videos
Other Friends Foundation priorities in Fiscal Year 2019 resulted in
to reach donors and potential donors.
the postponement of this project until next year.
3. Introduce the Wade Society to recognize
The Friends Foundation hosted legacy donors who are members of
long time and legacy donors.
the Wade Society on March 30, 2019 for a unique program to
unveil historic maps of Iowa City, now displayed on the library's
second floor. Maeve Clark, ICPL Adult Services Coordinator, was the
featured speaker to a group of 89 supporters.
fyl9eoyreport
Agenda Item 413-1
QWU IOWA CITY
0%W PUBLIC LIBRARY
Strategic Plan FY20: Goals
Connect: The Iowa City Public Library connects people to information essential for daily living and offers
them opportunities for enjoyment and personal growth
Engage: The Iowa City Public Library actively encourages discovery, learning, and greater participation in
community life
Enrich: The Iowa City Public Library contributes to the quality of life in Iowa City by offering
opportunities to explore diverse ideas, to exercise imagination, and to express creativity
1.
Keep public aware of library access issues related to Ped Mall construction.
2.
current
Seek new ways to communicate with residents who do not receive library news and information through
outlets.
3.
Undertake strategic planning process (new plan adopted June 2020, goes into effect July 1, 2021).
4.
Share information about no fines on Children's and Young Adult collections and Student Aim Card.
5.
Evaluate Annual Report format and consider options for sharing information with the community.
6.
Evaluate participation in PrideFest and plan for future participation.
7.
Begin planning for the Library's 125t^ anniversary.
8.
Highlight library databases and online learning portals on Social Media sites and Library website.
1.
Continue to work with Iowa City Community School District, Coralville Public Library and North Liberty
Community Library to develop and introduce Access to Information and Materials (AIM) Library Cards for
students in the ICCSD.
2.
Continue working with Iowa City and partners to implement Equity Toolkit measures.
3.
Partner with Parks & Recreation to jointly plan several programs for teens.
4.
Explore artist -in -residence in Digital Media Lab.
5.
Work with Neighborhood Centers of Johnson County to strengthen Bookmobile services to elementary
students.
6.
1.
Work with partners to address food insecurity for people 18 and younger.
Evaluate Comic Con as an annual event produced by the library.
2.
Evaluate Lobby Stop services.
3.
Explore establishing programming series that engage patrons without homes
4.
Continue History Tour programming.
5.
Evaluate Digital Media Lab programming and membership.
6.
1.
Increase number of classes or workshops that focus on resource sustainability and climate change.
Evaluate buying practices for digital collections.
2.
Plan for changes to availability of compact disc and DVD in marketplace.
3.
Consider digitizing city building permit collection and city directories.
FY20goalsforboard
Agenda Item 4D•2
4.
5.
Continue work on preserving and digitizing institutional archives.
Increase streaming video options.
6.
1.
Study availability of collections in response to changes in circulation policy.
Consider offering an interactive online readers' advisory service.
2.
Explore adding scrolling Event Board a -sign for community events.
3.
Gather information and produce a report on Broadband usage and access that can be used as a basis for
evaluating whether "broadening Internet access for Iowa City" should be a major FY21+ strategic planning
initiative.
4.
Reevaluate current web design and conduct content audit.
5.
Make registration for reading programs easier.
6.
Explore interest in joint catalog with local public libraries.
7.
Make checking out materials easier.
8.
Consider automatic renewal of materials.
9.
Migrate Digital History Project content to new content management system.
10.
Complete upgrade to the library catalog.
11. Develop a budget request to translate parts of the webpage into identified languages.
1. Find improved parking location for the Bookmobile.
2.
Plan for re -flooring project.
3.
Plan for replacing public access computer workstations.
4.
Develop a plan for HVAC replacement.
5.
Study building space needs, especially for Teen and Children's Services.
6.
Evaluate Library vehicle fleet and service needs.
7.
Conduct a building sign audit and plan for updates as needed.
8.
Consider city's goal of "Promote environmental sustainability" when planning projects.
9.
1.
Evaluate current meeting room spaces.
Offer and evaluate staff training program.
2.
Review public service desk time study and propose changes.
Explore circulation support offered away from the Help Desk and expand and/or provide training as needed.
4.
Evaluate Bookmobile staffing assignments and adjust as needed.
5.
If adopted by Board and City Council, work with City on hourly employee staffing changes.
6.
1.
Research social workers in libraries.
Determine possible funding sources needed for various projects/programs.
2.
Explore funding opportunities related to outcomes of equity toolkit work.
3.
Work with Friends Foundation Board to increase number of donors and total raised through financial
donations.
4.
Evaluate impact of no fines on Children's and YA collections.
5.
Consider extending no fines to all collections.
FY20goalsforboard
Agenda Item 58-1
Adult Services Department Report
July 25, 2019 Meeting of the Iowa City Public Library Board of Trustees
Maeve Clark, Adult Services Coordinator
Summer Partnerships and the Digital Media Lab
The library is hub of activity during the summer due in part to partnership programs with a number
of governmental and educational entities. The Digital Media Lab sees heavy use from the Iowa
Youth Writing Project's week-long series of camps. The camps are targeted for teens and tweens
and all of them are free. The Library also serves as the location for Youth Empowered to Serve (YES!)
program sponsored by Goodwill of the Heartland. Teens in this program are placed in jobs
throughout the county during the summer and receive job coaching from staff. Both groups use
other meeting rooms, too.
Summer Reading Program
2019 summer reading programming for teens and adults has proven once again popular. While
numbers for those enrolled in the reading part of the program are down for both teens and adults;
382 teens have enrolled this year compared to 434 last year and 986 adults have signed up this year
compared to 1013 last year, attendance at programs has held steady. The enrolled participant
numbers should increase by the end August 10, the last day of the program. We speculate that the
Ped Mall Construction may play a role in the lower numbers this year.
A terrarium building workshop program was so popular we
held it twice!
Teen Super Smash Brothers tournament contestants.
Staff
I am sad to report that Lyndey Kelley, who has been responsible for overseeing the Digital Media
Lab, is relocating to Louisiana. Lyndey developed many new classes for the DML and also worked on
the Info Desk and the Switchboard. We will begin interviewing for a part-time Library Assistant III in
early August.
Interlibrary Loan (ILL)
Interlibrary loans are materials that the library borrows for our patrons and materials that the
library loans to other libraries. The bulk of items we borrow and loan come from libraries in Iowa,
but we also borrow and loan materials from out-of-state. Books are the most frequently borrowed
and lent items, with DVDs and CDs close behind. The library borrowed 3,637 books and AV items for
our patrons and 23 articles and we lent 1,286 books and AV items and on a copy of one article to
other libraries.
Agenda Item 59-2
Community & Access Services Dept,
sIS! IOWA CITY Help Desk & Bookmobile
f^w PUBLIC LIBRARY Update for lCPLBoard ofTrustees
Prepared by Kara Logsden, July 2019
No Fines for Children and Young Adult Materials
We've had positive feedback about the change to no fines collected for materials checked out from the
Children and Young Adult collections. Many individuals have expressed their appreciation for removing
barriers to using the Library. We'll
continue to monitor the impact this
has for the entire system and provide
regular reports.
Monthly eNewsletters
Each week the Library sends an
eNewsletter to share information
about the collections, programs and
services available at the Library. We
have four eNewsletters so it works
well to send one each week. We use
eNewsletter
Content
# Subscribers
# Views
June 30, 2019
June 2019
Check it Out
General Library
833
3330
Information
The Windshield
Bookmobile
868
3153
information
The Little
Library information
699
3166
Window
for Children
Shelf Talk
Collection
121
2588
Debuted 1119
Information
Subscribe at: icgov.org/e-subscriptions
the City of Iowa City's GovDelivery system free of charge to engage with our community in this venue and
it has become a very effective communication tool. The box above shows the number of subscribers and
eNewsletter views in June 2019.
Bookmobile Update
We're having a great summer on the Bookmobile! New stops at
Pheasant Ridge Neighborhood Center and Autumn Park Apartments
are well used, neighborhood families are visiting the Bookmobile at
Melrose Meadows, our partnership with the Neighborhood Centers of
Johnson County to serve students from Alexander, Twain, Grant Wood
and Hills Elementary Schools is working well and we're seeing a lot of
children at the Stories in the Park programs. We had 200 people at the
Goat and 100 at the Llama Stories in the Park programs. Attendance
at Stories in the Park programs at Willow Creek Park are low because of park construction. Party in the
Park programs on Thursdays have been popular and we are meeting new members of the community as
the Bookmobile travels around to different locations.
Job Reclassification
Recently Erik Moser, who worked 25 hours a week as Library Clerk,
resigned to become a Substitute Librarian. Tyler Dyrg, who works in
Collection Services, also resigned to move out of state. As a part of
the process to refill these positions, the needs and priorities of the
Library and the Library's Strategic Plan were evaluated. It was
determined there is a need for additional staff to help with outreach
activities outside of the Library and to teach classes in the Digital Media Lab. We asked the City
Council to re-classify these two positions to half-time Library Assistant III jobs as this classification is
better aligned with the work that is needed. The change is budget neutral. The City Council approved
this change on July 2, 2019 and the jobs are currently posted. We wish Erik and Tyler all the best and
thank them for their services to the Library.
Development office Report Agenda Item 5C-1
Prepared for the Board of Trustees
Iowa City Public Library
by Patty McCarthy, Director of Development
July 25, 2019
Friends Foundation Plans for Success
At its first meeting of the new fiscal year on July 17, the
Board of Directors of the Iowa City Public Library (ICPL)r
w� w
Friends Foundation agreed on the following objectives for USP Ry
this final year of the current strategic plan.
Goal: Generate necessary private support to accomplish five year goals
Objectives:
o Grow annual contributions from individuals and businesses to raise $147,500 minimum.
o Lead profitable, worthwhile events to raise $41,700 minimum.
o Plan engagement with Friends Foundation giving societies.
o Increase Book End income to $30,000 minimum.
o Raise awareness of the Friends Foundation mission and impact.
Goal: Fully engage all directors
Objectives:
o Engage directors.
o Expand Friends Foundation outreach.
o Develop new Friends Foundation Strategic Plan for FY2021 forward.
Friends Foundation board members will work with staff in the ICPL Development Office to accomplish the
plan with support from our generous community.
It's Craftink Time
It's not too early to be working on handcrafted treasures
for the Friends Foundation's annual Arts & Crafts Bazaar
fundraiser for the library. Generous library friends create
and donate incredible items like the quilt seen here to be
sold to benefit the library.
Whether you're a seasoned crafter seeking new project
ideas, want to try a new craft, or learn shortcuts, you will
find helpful books and DVDs on the library's second floor.
Look for these collection numbers on the shelf labels to
find:
➢ Fabric crafts: 746
➢ Painting:759
➢ Paper crafts:736
➢ Pottery:738
➢ Sewing:646
➢ Wire crafts: 739
The eighth annual Arts & Crafts Bazaar is scheduled on Saturday, December 7, 10am -3pm in Meeting Room
A. Last year, the Bazaar raised nearly $8,100 from the sales of hundreds of unique treasures which were
made and donated by more than 200 artists and crafters.
Agenda Item 5D•1
By Todd Brown, Senior Librarian at the Iowa City Public Library
This year's Summer Reading Program at ICPL is "A Universe of Stories," so why not read some
stories which span the Universe? Space Operas as a genre usually involve a grand scale,
sometimes in both distance and time. They are full of adventure, intrigue, aliens and battles for
control.
If you're looking for a book with sentient dolphins (and who isn't?), then "Startide Rising" by
David Brin is the Space Opera for you. It is set 470 years in the future where species achieve
sentience by being "uplifted" by another patron race, though it is unknown who uplifted the
"wolfling" humans. An Earth spaceship crewed by uplifted dolphins, humans and an uplifted
chimpanzee discover a fleet of abandoned ships which could belong to the first sentient race. A
fight between alien races to discover the fleet's secrets ensues.
"Leviathan Wakes" by James S. A. Corey is part Space Opera and part noir detective story. A
missing Earth heiress, another derelict ship and more secrets spark conflict, this time between
the Earthers, the Mars Navy and the Belters of the asteroid belt and outer planets. Ice hauler
Jim Holden and detective Joe Miller work to uncover the vast conspiracy which threatens
humanity. This is the first book in the Expanse series and has been followed by seven more
books. The series was also adapted to television as Syfy's "The Expanse."
In "Old Man's War" John Perry joins the Colonial Defense Force at age 75. Wanting recruits with
life experience, the CDF uses his DNA to create a new body that has been genetically and
technologically enhanced. The CDF's job is to protect interplanetary colonists who must
compete for resources against other alien races. This book follows his exploits from recruit to
captain and is the first of five novels and a collection of four novellas.
"Hyperion" by Dan Simmons uses a similar structure to "The Canterbury Tales." On the eve of
war, seven pilgrims journey to the planet Hyperion, selected by the Als of the TechnoCore to
assist the Hegemony of Man against the "interstellar barbarians" known as the Ousters.
Hyperion is the location of the Time Tombs guarded by the god -like creature the Shrike. At each
stage of their journey to the Time Tombs one of the pilgrims tells their tale and their connection
to the Shrike. Three more novels follow in the "Hyperion Cantos."
"Dune" by Frank Herbert combines interstellar travel, adventure, religion and political intrigue.
The desert planet Arrakis is the only source of melange, a drug which extends life, gives psychic
abilities to some and makes interstellar travel possible. It is the most valuable substance in the
universe. Paul is the son of Duke Leto Atreides who is assigned to control Arrakis. After his
father is betrayed, Paul goes into hiding with the native Fremen and discovers he has powers.
Also, the desert is full of giant sandworms!
For any of these epic Space Operas and more, check out the science fiction collection at the
Iowa City Public Library.
Agenda Item 5D-2
By Kara Logsden, Community and Access Services Coordinator at the Iowa City Public Lib
I've listened to some awesome audiobooks recently. They are perfect stories to listen to during a long
drive or short commute, while doing house chores or kicking back and relaxing.
"Where the Crawdads Sing" is a lyrical, coming of age story by Delia Owens about a girl who lives on the
North Carolina coast and, as a young child, is abandoned by her family. I listened to the last chapter
twice and enjoyed the book so much I wanted to start again at the beginning. Cassandra Campbell's
narration is excellent.
"The Library Book" by Susan Orlean weaves the story of a catastrophic fire at the Los Angeles Public
Library with a narrative about the history and purpose of libraries. Orlean reads the audiobook and her
narration is perfect. Orlean's book is a testament to the importance of libraries and their service to
communities.
"Leadership in Turbulent Times" by Doris Kearns Goodwin reveals how Abraham Lincoln, Theodore
Roosevelt, Franklin D. Roosevelt and Lyndon B. Johnson became leaders. Each faced adversity and did
not always have the ambition to be in charge. Something in each of their lives compelled them to step
up and lead. With narration by Beau Bridges, David Morse, Jay 0. Sanders and Richard Thomas, their
stories come alive.
"Island of Sea Women" is a coming of age novel by Lisa See, who continues her tradition of telling
compelling stories about women, relationships, family and home. The story is set in a matriarchal
society on a Korean island, beginning in the 1930's, and covers many decades. Jennifer Lim's narration is
excellent.
"The American Agent," the newest in Jacqueline Winspear's Maisie Dobbs series, finds Maisie traveling
between London and her country home during the blitzkrieg of WWII. When an American
correspondent is murdered and British authorities are concealing the crime, Scotland Yard asks Maisie
to investigate.
Pam Jenoff bases her new novel, "The Lost Girls of Paris," on the true story of female British secret
agents in WWII who help with the French Resistance. Jenoff weaves a compelling story about friendship,
commitment and courage.
After listening to "Hamilton: The Revolution" by Lin -Manuel Miranda and Jeremy McCarter, I wanted to
know more about Alexander Hamilton and his contribution to our history. Ron Chernow's biography,
"Alexander Hamilton," was Miranda's inspiration for the musical. Scott Brick's narration of the
biography is excellent.
"My Dear Hamilton" by Stephanie Dray and Laura Kamoie offers a different perspective to Hamilton
stories. This coming of age Biographical Fiction novel focuses on Eliza, Alexander Hamilton's wife. As the
daughter of a general, she was dedicated to the fight for independence and future of the United States.
This led me to Melissa de la Cruz's Biographical Fiction trilogy in the Library s Young Adult collection.
"Alex & Eliza: A Love Story" tells the story of how they met; "Love & War" begins in 1781 when the
Hamilton's are first married; and "All for One" rounds out the trilogy as the Hamilton's prepare for the
arrival of their first child.
The Iowa City Public Library has a wonderful selection of audiobooks in the Fiction, Nonfiction,
Children's and Young Adult disc and audio collections. If you need assistance or inspiration finding the
perfect book, check with our helpful staff.
MMR'� ; s• ;
�'t11in■ ! ,
Agenda Item 5E-2
Big Grove Brewery and Tap Room. — Zak Neumann/Little
Village
Reading a good book with a cold brew in hand may be one of life's
simple pleasures, but beer and public libraries don't usually go hand -
in -hand. That will change for three hours on Tuesday evening, as Big
Grove for Good raises money for the Iowa City Public Library,
Big Grove Brewery launched Big Grove for Good in 2017, as a way to
support worthy causes in Johnson County. On Tuesday, to percent of
all sales between 3 p.m. and 8 p.m. at Big Grove Brewery and Tap-
room in Iowa City will be donated to ICPL Friends Foundation.
There will be family friendly games and crafts for kids. The ICPL
Bookmobile will also be on hand, which means anyone with a library
card will have the chance to check out a book.
But this summer, a library card will do more than just let people
access the library's services. It will also help young Iowa Citians get
to the library.
Students through 12th grade with an ICPL card will be able to ride any
Iowa City Transit bus for free on weekdays, between g a.m. and 3
p.m. Adult caregivers accompanying a child with a library card will
Agenda Item 5E•3
also be able to ride for free. The program runs until Thursday, Aug.
22.
"One of our goals was that we want kids to come to the library and
read in the summertime," Kara Logsden, community and access ser-
vices coordinator for ICPL, told Little Village. "We wanted to take
transportation away as a barrier for using the library"
Agenda Item 8A-1
Memorandum of Understanding Fiscal Year 2020
between the Iowa City Public Library Friends Foundation Board of Directors
and the Iowa City Public Library Board of Trustees
The Iowa City Public Library Friends Foundation Board of Directors approved the attached Fiscal Year
2020 (FY20) budget on June 5, 2019. The Iowa City Public Library Friends Foundation agrees to pay the
Iowa City Public Library a total of $117,500.00 in undesignated use grants for FY20 for needs approved
by the Library Director. Payments will be made on the first day of each quarter of fiscal year 2020:
July 1, 2019; October 1, 2019; January 1, 2020; and April 1, 2020.
In addition, the Iowa City Public Library Friends Foundation agrees to fund a portion of salaries and
benefits of the staff of the Iowa City Public Library Development Office. The Iowa City Public Library
Friends Foundation agrees to pay up to $121,300.00 in FY20 as determined by the budget for salaries
and benefits. Payments to the Iowa City Public Library will be made on the monthly schedule
determined by the Iowa City Public Library/City of Iowa City.
Thus, as outlined above, the total grants, salaries and benefits payable to the Iowa City Public Library
and City of Iowa City from the Iowa City Public Library Friends Foundation for FY20 is $238,800.00.
Funds will be payable from current and past year annual gifts, current and past year unrestricted
spendable earnings, and, if necessary, unrestricted equity.
Wesley Beary, President
Board of Trustees
Iowa City Public Library
Date
David J. Bright, President
Board of Directors
Iowa City Public Library Friends Foundation
Date
The Iowa City Public Library Friends Foundation will generate private resources to support the Iowa City Public Library.
Agenda Item 8A•2
Ordinary Income/Expense
Income
Book End
30,000
Contribution Income
147,500
Gifts & Bequests (passthrough)
50,000
Interest/Dividends
5,000
Special Events
41,700
Transfer In from Spendable Acct
35,000
Total Income
305,400
Expense
Administrative Expense
33,700
BookEnd Expense
1,000
Fundraising Expense
141,900
Gifts & Bequest(passthrough)
50,000
Grants to Library
117,500
Total Expense
305,400
Net Ordinary Income
ICPLFF Board approved 5i5/19
The Iowa City Public Library Friends Foundation will generate private resources to support the Iowa City Public Library.
Agenda Item 9A•1
From: Mary Gravitt [mailto:gravittmary@gmail.comj
Sent: Wednesday, July 10, 2019 3:50 PM
To: Council <Council@iowa-city.org>
Subject: IOWA CITY PUBLIC LIBRARY COMPLAINT
Since when do you have to have your picture taken to used library equipment? Have Iowa City Public Library become a
branch of the Federal Government? Next will they require that a list of all reading materials be filtered back to the FBI?
I as a citizen feel insulted that a photo ID is required to use the Digital Lab at Iowa City Public Library.
I want some inquiries made as a citizen and a library patron. This has never happened to me nor have I ever been so
angry at how I was treated today.
Fascism can only exist if citizens do not know their rights and if they do not complain about being abused
Mary Gravitt
2714 Wayne Avenue #6
Iowa City, IA 52240
319.341.6230
Disclaimer
The Information contained In this communication from the sender is confidential. It is Intended solely for use by the recipient and
others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or
taking action in relation of the contents of this information is strictly prohibited and may be unlawful.
Agenda Item 9A•2
Elsworth Carman
From: Elsworth Carman
Sent: Thursday, July 11, 2019 4:53 PM
To: 'gravittmary@gmail.com'
Cc: 'Council@iowa-city.org'; 'Geoff Fruin'
Subject: RE: IOWA CITY PUBLIC LIBRARY COMPLAINT
Hello Ms. Gravitt:
Thank you for taking the time to share your concerns about ICPL's orientation procedures for the Digital Media
Lab (DML). I am sorry that you had a negative experience at the library and would like to share some
additional information with you.
As you probably know, a staff -facilitated orientation is a requirement before patrons can access the DML
independently. Since the DML was first opened, this orientation has included staff taking a photograph of each
patron who is ready to use the lab. This serves two primary purposes. First, the DML houses some of the
most expensive equipment in the library. We employ multiple techniques to ensure these hard -to -replace
items are protected, including having staff stationed near the entrance to the DML and using a zoom -enabled
security camera within the space. Patron photos are another way we can easily stay abreast of who is using
the space and ensure they are approved to be there in case of any issues of theft or damage. Second, staff
periodically check to make sure users in the DML are oriented and have been approved to be in the space
without a staff member. The photographs are used during these checks in lieu of having to disrupt each
patron's work to verify their ID.
I can understand why it would feel surprising to be asked to stand for a photo as part of access to a specific
library resource since we take such a strong, public stance on protecting patron privacy and access. I can
assure you that these photographs are only used by the staff involved in monitoring the DML and are not
shared elsewhere.
Coincidentally, access and orientation practices for the DML are being discussed by staff groups right
now. We are considering making a number of changes related to accessing the DML, including how we orient
and supervise users. Comments like yours help up improve the way we serve and engage all patrons, and I
am truly appreciative that you took steps to address a situation that did not feel right to you.
I welcome the continuation of this conversation; if you would like to speak in more depth about your experience
or hear more about our practices, please let me know.
Thank you,
Elsworth Carman
Director, Iowa City Public Library
elsworth-carman@icpl.org
Office Phone: 319.356.5241
Cell Phone/Text: 319.383.1269
www.icpl.org
Iowa City is a UNESCO City of Literature
From: Mary Gravitt [mailto:Bravittmarv@amaii.com]
Sent: Wednesday, July 10, 2019 3:50 PM .
To: Council <Council(@iowa-citv.orR>
Subject: IOWA CITY PUBLIC LIBRARY COMPLAINT
Agenda Item 9A-3
Elsworth Carman
From: Mary Gravitt <gravittmary@gmail.com>
Sent: Friday, July 12, 2019 1:31 PM
To: Elsworth Carman
Subject: Re: IOWA CITY PUBLIC LIBRARY COMPLAINT
Follow Up Flag: Flag for follow up
Flag Status: Flagged
In the 20 or so years I have been using ICPL the only identification required was a piece of current mail to get a
library card. Photo IDs were required to borrow equipment to use within the library if you do not have a card.
My problem with the technician is that she took my picture and told me this is how people are kept out of the
digital lab. Digital pictures are not even allowed in certain cites because they can be used for undisclosed
purposes. And furthermore, the digital lab is never crowed because it is not that popular. I feel that keep
patrons out has more to do with the class of the patron, than with any thought of them stealing equipment.
Also as the head of a Public Library, under ALA Rules certain behaviors have to be observed. The public must
be allow access. However, if you intend to privatize the digital lab let it be know to the public. Public libraries
have been sued for less.
Furthermore, I feel that that was a Fascist move on the technician's part because this is Iowa City, not New
York City. This is what made me so angry. She had no right to take my picture. And the library has not right
to privatize public space.
Agenda Item 9A•4
From: Mary Gravitt<gravittmary@gmail.com>
Sent: Saturday, July 13, 2019 2:24 PM
To: Council <Council@iowa-city.org>
Subject: DIGITAL PHOTOGRAPHY OF PATRONS IN ICPL DIGITAL LAB
I have received an answer from the Head of ICPL stating in so many words that digital
pictures of patron using the Digital Lab is to prevent thief of its valuable electronic
equipment. This I think is specious. I say the picture taking is part of class warfare in
that the average library patron is poor but not criminal.
I have spoken to several ICPL patrons and was told they, like myself, did not like having
their pictures taken in order to use the Digital Lab, but felt they could do nothing about
it.
If patron thievery is a problem, why not hire a full-time monitor for the Lab? As well as
have surveillance cameras installed.
I think the Director has confused Iowa City with New York City because now we are a
city of skyscrapers.
i
Most patrons using the 2nd floor of ICPL come to use the desktop compute Agenda Item9A.5
internet, study, and to socialize and are not interested in the Digital Lab. The Lab itself
is a dark alienating place --not a friendly place and is only opened limited hours.
Furthermore, ICPL has more physical problems that the Director should be concerned
which includes the 2nd floor bathrooms. Since I have only used the Ladies Room, I can
state that of the five sinks, only one soap dispenser dispenses soap. And only two sinks
have running water. On several occasions I have had to inform library personnel to
have Maintenance pour water down the floor drains to keep the stink of methane from
coming up from them —a situation due to dry -mopping. This has gone on overlooked for
several years.
Mary Gravitt
2714 Wayne Avenue #6
Iowa City, IA 52240
319.341.6230
Disclaimer
The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and
others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or
taking action in relation of the contents of this information is strictly prohibited and may be unlawful.
2
Agenda Item 9A-6
Elsworth Carman
From:
Elsworth Carman
Sent:
Tuesday, July 16, 2019 3:45 PM
To:
gravittmary@gmail.com'
Cc:
'Geoff Fruin'
Subject:
Re: DIGITAL PHOTOGRAPHY OF PATRONS IN ICPL DIGITAL LAB
Hello, Ms. Gravitt:
Thank you for following up with additional concerns about ICPL's current Digital Media Lab access
practices and facilities. I'd like to respond to a few of your specific points.
I can absolutely assure you that requiring a photo for use of the DML is not intended to keep people
out in any way. A core element of public library service is to be open and welcoming to all patrons. I
am so proud that ICPL serves users from all kinds of backgrounds and demographics; this is our job,
and I will continue to work to make sure everyone has a place here. The DML draws a diverse group
of patrons —which is exactly what it was designed to do —and we have no plans to change this. I'm
disappointed to hear that you find the DML a dark and alienating place; specific design choices were
made to ensure the space felt open and inviting, without being distracting for users. Do you have any
suggestions for making the orientation process or general space feel more welcoming?
I will pass your concerns about the women's bathrooms on the second floor on to the facilities team. I
make a point to use the men's bathrooms throughout the building to ensure they are functioning and
clean and have not noted the issues you bring forward. I have not heard about these issues from
other patrons but will do my best to work with the appropriate staff to address any problems.
Again, I appreciate your time and willingness to articulate your concerns. Please know I am always
happy to meet for a face-to-face conversation.
Thank you,
Elsworth Carman
Director, Iowa City Public Library
elsworth-carman@icpl.org
Office Phone: 319.356.5241
Cell Phone/Text: 319.383.1269
www.icpl.org
Iowa City is a UNESCO City of Literature
From: Mary Gravitt <gravittmarV@gmail.com>
Sent: Saturday, July 13, 2019 2:24 PM
To: Council <Council@iowa-citv.org>
Subject: DIGITAL PHOTOGRAPHY OF PATRONS IN ICPL DIGITAL LAB
Agenda Item t0A-1
MasterCard Report 08-Jul-19
'Vendor
Dept
Expense
Description
Amount
Amazon.com
10550152
469320
Miscellaneous Supplies
$99.16
Apple Store
10550140
444080
Software Repair & Maintenance Services
$5.94
Apple.com
10550140
444080
Software Repair& Maintenance Services
$99.00
Bread Garden
10550110
469360
Food and Beverages
($1,040.44)
Cannon Water Technology
10550121
442010
Bldg Rep & Maint
$13.24
CHOMP
10550110
435055
Postage and Stamps
$17.56
CVS Pharmacy
10550152
469360
Food and Beverages
$25.22
flicker.com
10550159
469320
Miscellaneous Supplies
$51.49
Gamestop
10550151
469320
Miscellaneous Supplies
$15.00
GRP
10550121
445330
Other Waste Disposal
$84.95
!Tunes Store
10550510
477350
Online Reference
$14.82
Jet Brains
10550140
444080
Software Repair & Maintenance Services
$238.50
Kyle Designs
10550110
469320
Miscellaneous Supplies
$117.92
Laminator.com
10550159
452010
Office Supplies
$103.66
Microsoft Store
10550210
477350
Online Reference
($0.60)
Mosyle
10550140
444080
Software Repair& Maintenance Services
$165.00
Paypal
10550140
444080
Software Repair & Maintenance Services
$16.40
Secure by Design
10550140
444080
Software Repair & Maintenance Services
$600.00
Tallgrass Business Resources
10550152
469320
Miscellaneous Supplies
$73.00
Tallgrass Business Resources
10550159
469320
Miscellaneous Supplies
$40.05
Tallgrass Business Resources
10550110
452010
Office Supplies
$455.02
Tallgrass Business Resources
10550110
469210
First Aid/Safety Supplies
$13.60
USPS
10550330
435055
Postage and Stamps
$31.55
Wal-Mart
10550151
469320
Miscellaneous Supplies
$68.24
Wal-Mart
10550152
469320
Miscellaneous Supplies
$153.36
Wal-Mart
10550152
469360
Food and Beverages
$106.87
Grand Total
$1,568.51
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