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HomeMy WebLinkAbout09-10-2019 Community Police Review Board CancelledCOMMUNITY POLICE REVIEW BOARD TUESDAY, September 10, 2019 — 5:30 p.m. HELLING CONFERENCE ROOM 410 E Washington Street MEETING CANCELLED DUE TO LACK OF QUORUM MEMORANDUM COMMUNITY POLICE REVIEW BOARD A Board of the City of Iowa City DATE: September 4, 2019 TO: CPRB Members FROM: Chris Olney RE: Board Packet for meeting on Tuesday, September 10, 2019 Enclosed please find the following documents for your review and comment at the next board meeting: • Agenda for 9/10/19 • Minutes of the meeting on 08/13/19 • ICPD General Order 00-01 (Search and Seizure) • ICPD General Order 00-09 (Organization) • ICPD General Order 01-07 (Police Media Relations/Public Information) • ICPD General Order 90-03 (Personal Appearance and Uniform Regulations) • Approved Ordinance 19-4804 • Office Contacts — August 2019 • Complaint Deadline COMMUNITY POLICE REVIEW BOARD TUESDAY, September 10, 2019 — 5:30 p.m. HELLING CONFERENCE ROOM 410 E Washington Street ITEM NO. 1 CALL TO ORDER and ROLL CALL ITEM NO. 2 CONSIDER MOTION ADOPTING CONSENT CALENDAR AS PRESENTED OR AMENDED • Minutes of the meeting on 08/13/19 • ICPD General Order 00-01 (Search and Seizure) • ICPD General Order 00-09 (Organization) • ICPD General Order 01-07 (Police Media Relations/Public Information) • ICPD General Order 90-03 (Personal Appearance and Uniform Regulations) ITEM NO. 3 NEW BUSINESS • Select Nominating Committee ITEM NO. 4 OLD BUSINESS • City Council Liaison proposal ITEM NO. 5 PUBLIC DISCUSSION ITEM NO. 6 BOARD INFORMATION ITEM NO, 7 STAFF INFORMATION ITEM NO. 8 CONSIDER MOTION TO ADJOURN TO EXECUTIVE SESSION based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. ITEM NO. 9 TENATIVE MEETING SCHEDULE and FUTURE AGENDAS • October 8, 2019, 5:30 p.m. Helling Conference Rm • November 12, 2019, 5:30 p.m. Helling Conference Rm • December 10, 2019, 5:30 p.m. Helling Conference Rm • January 14, 2020, 5:30 p.m. Helling Conference Rm ITEM NO. 10 ADJOURNMENT Ifyou will need disability -related accommodations in order to participate in this program event, please contact Chris Olney at 319-356-5043, christine-olnev@ioiva-ciiy.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. DRAFT COMMUNITY POLICE REVIEW BOARD MINUTES — August 13, 2019 CALL TO ORDER: Vice -Chair Galpin called the meeting to order at 5:30 p.m. MEMBERS PRESENT: Sam Conaway, Latisha McDaniel, David Selmer, Orville Townsend MEMBERS ABSENT: None STAFF PRESENT: Legal Counsel Patrick, Staff Chris Olney STAFF ABSENT: None OTHERS PRESENT: Erek Sitting and Iowa City Police Captain Bill Campbell RECOMMENDATIONS TO COUNCIL None. CONSENT CALENDAR Motion by Townsend, seconded by McDaniel, to adopt the consent calendar as presented or amended. • Minutes of the meeting on 07/11/19 • ICPD General Orders 17-03 (Firearms) • ICPD General Orders 01-05 (Officer Involved Shooting/Lethal Incident Investigations) • ICPD General Orders 01-02 (Informants) Motion carried, 5/0. NEW BUSINESS None. OLD BUSINESS City Council Liaison Proposal — Olney informed the Board that the ordinance change was voted on for 1st consideration at the August 6th Council meeting with a vote of 4/3. The 2nd consideration will be at the August 201h Council meeting. After Board discussion it was decided to have Townsend and Conaway attend the next Council meeting to further clarify any questions regarding the role of the Liaison. PUBLIC DISCUSSION None. BOARD INFORMATION None. STAFF INFORMATION None. CPRB August 13, 2019 DRAFT EXECUTIVE SESSION Motion by Townsend, seconded by Conaway to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 5/0. Open session adjourned at 5:40 P.M REGULAR SESSION Returned to open session at 6:00 P.M. Motion by Selmer, seconded by Townsend to set the levels of review for CPRB Complaint #19-02 to 8-8-7 (B)(1)(d), Request additional investigation by the Police Chief or City Manager, or request police assistance in the Board's own investigation and 8-8-7 (13)(1)(e), Performance by.Board of its own additional investigation. Motion Carried 5/0. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • September 10, 2019, 5:30 PM, Helling Conference Rm • October 8, 2019, 5:30 PM, Helling Conference Rm • November 12, 2019, 5:30 PM, Helling Conference Rm • December 10, 2019, 5:30 PM, Helling Conference Rm Townsend stated he had a question regarding ICPD General Order 01-05 (Officer Involved Shooting /Lethal Incident Investigations). It was decided to table the question until the next meeting when a representative from the Police Department would be present. ADJOURNMENT Motion for adjournment by Selmer, seconded by Conaway. Motion carried, 5/0. Meeting adjourned at 6:06 P.M. COMMUNITY POLICE REVIEW BOARD ATTENDANCE RECORD YEAR 2018-2019 (Meetine Datel TERM 9lil/18 10/9l18 11/13/18 12/11/18 118719 2720/19 3/12/19 419/19 429f19 5/14/19 6/11119 7111119 8/13119 NAME EXP_ Donald 7/I/19 X O X X X X X X X X x King Monique 7/1/20 X X X X X X X X X X X X X Galpin Orville 7/1/20 X X X X X X X X X X X X X Townsend Lalisha 7/1/21 ------ X O X X O X X X X X O X McDaniel David 7/1/21 X O X O X O X X X X x O x Selmer Sam 7/l/23 X X Conaway KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting --- = Not a Member LEG-04.1 SEIZURE Original Date of Issue General Order Number January 10, 2000 00-01 Effective Date of Reissue Section Code August 7, 2019 1 LEG-04 Reevaluation Date Amends August 2020 I LEG-04 Previous Version (2010) C.A.L. E.A. Reference 1.2.4 (see "INDEX AS:") INDEX AS: Search Arrests Seizure Stop and Frisk Warrants_ I. PURPOSE G'- CD The purpose of this order is to provide members of the Iowa City Police Degtna- with guidelines and background pertaining to search and seizure., POLICY It is the policy of this department to conduct searches and seizures that are both legal and thorough. Such searches are to be conducted in strict observance of the Constitutional and statutory rights of persons being searched and with due regard for the safety of the officers involved. All seizures shall comply with all relevant state and federal Constitutional provisions and statutes governing the seizure of persons or property. II. DEFINITIONS A. Constitution of the United States of America: LEG-04.; Amendment 4 The right of the people to be secure in their persons, houses, papers, and effects, against unreasonable searches and seizures, shall not be violated, and no Warrants shall issue, but upon probable cause, supported by Oath or affirmation, and particularly describing the place to be searched, and the person or things to be seized. B. Constitution of the State of Iowa: Article I. Bill of Rights Section 8. The right of the people to be secure in their persons, houses, papers and effects, against unreasonable searches and seizures shall not be violated; and no warrant shall issue, but on probable cause, supported by oath or affirmation, and particularly describing the place to be searched, and the persons and things to be seized. III. PROCEDURES Search and Seizure Without a Warrant The Iowa City Police Department recognizes that persons have the right to be free of unreasonable search and seizure as afforded by the Constitutions of the United States and the State of Iowa. This Department will strive to ensure that all searches and seizures meet current legal requirements. In recognition of this, the following guidelines are to be considered when making a determination to search without a warrant. A. Consent to Search: 1. Persons or property may be searched upon the consent of the person, owner or person in control of the property or item to be searched. The person giving consent must do so voluntarily. The officer is obligated to abide by any constraints placed on the search by the person. Where there is a reasonable belief that the person only speaks a language other than English, an officer or other individual fluent in that language should be summoned to the scene if available and the exigency of the situation permits (see SOG 18-08 that addresses communication with persons with limited English prcficig4— ( . B. Exigent Circumstances: r c 00 r— 1. An officer may search without a warrant when the public safety is endRoger€-v obtaining consent or a warrant is impractical. In addition to exigent � ev circumstances, there must be probable cause. Two types of exigent ry circumstances are community caretaker and hot pursuit. t° a. Community Caretaker Exception .. LEG-04.3 A warrantless search of a residence is permissible under the community caretaking function when it is conducted to preserve life or protect property and unrelated to criminal investigative duties. b. Hot Pursuit Exception A doctrine that allows police to enter a premise where they suspect a crime has been committed without awarrant when delay would endanger their lives or the lives of others and lead to the escape of the alleged perpetrator. C. Moveable vehicles which may contain evidence that may be removed or destroyed without a timely search being made: 1. A vehicle may be searched if an officer reasonably believes that it may contain evidence of a crime, which may be destroyed or moved, and it is impractical to obtain a warrant. D. Stop and Frisk: An individual may be frisked for weapons if an officer has an articulable concern for his/her safety. E. Inventory Searches of Impounded Vehicles: The Iowa Supreme Court in State v. Ingram, 914 N.W.2d 794 (Iowa 2018) set forth the following three tenants that must be followed for a vehicle to be impounded and searched consistent with the search and seizure provision of the Iowa Constitution: "the police should advise the owner or operator of the options to impoundment" E "personal items may be retrieved from the vehicle"; and :�gCa c --4 ca "if the vehicle is impounded, containers found within the vehicl`wAil r'dt be opened but stored for safekeeping as a unit unless the owner _acrcrpe for directs otherwise" - Question 1. Is impoundment necessary? ry .ra Impoundment is necessary if there is no driver or owner present. Impoundment may be necessary after alternative arrangements that do not interfere with public safety short of impoundment are explored. The officer must explore alternative arrangements, which include: Can the vehicle be parked and locked on the street or nearby lot? Is there is a passenger that can take the vehicle, who is not impaired and has a valid license? LEG-Q4.4 Can the driver or owner arrange for the vehicle to be towed at the owner's or driver's expense within a reasonable period of time? Is a third party or friend of the driver able to come and take the vehicle within a reasonable period of time? - Is there any other option under the circumstances that the driver suggests and that does not interfere with public safety? Is there any other option under the circumstances identified by the officer that does not interfere with public safety? What a reasonable period of time is will be based on the circumstances, such as weather and the location. If impoundment is not necessary, the driver or owner can agree to have the vehicle impounded. If the vehicle is impounded with driver or owner consent, an inventory search may be conducted consistent with the following section. Question 2. If impoundment of the vehicle is necessary, the officer may conduct an inventory search consistent with the following: The officer may request to search the vehicle. If specific consent is not knowingly and voluntarily given, the officer must inventory closed containers in plain view left behind in the vehicle as a unit. Bags and containers must not be opened. Q In order for the consent to be knowingly and voluntarily given,�Me over n. must tell the driver that closed containers in plain view may b�faretgor safekeeping, and if they are stored, they will not be opened %fif#, it a� warrant. o M In order for the consent to be knowingly and voluntarily given, i`�ffi@r must ask the driver whether there is any property in the vehicles e driver wishes to retain. If the answer is yes, the driver must be allowed to `D retrieve it. The officer should take necessary steps to assure personal safety. With respect to property left behind, the officer must ask the driver whether there is anything of value requiring safekeeping and make a record of the response in order to protect the ICPD from a later claim of theft of valuables. F. Search Incident to Arrest: When an arrest is made, the officer will conduct a search of the arrested person and the area in the immediate control of the arrested person for the purpose of ensuring the officers' safety, preventing the person from escaping, discovering LEG-04.5 the fruits of the crime, or discovering instruments or articles which may have been used in the commission of a crime or constitute evidence of an offense. This search must be contemporaneous in place and time. G. Plain View: 1. Officers may visually search items or property that is in plain view, provided that the officer has the right to be in the position from which the view was made. H. Crime Scene Search: 1. Depending on the location of a crime scene, consent or a warrant may be required prior to a search. (i.e. public v. private property) Officers may search persons on premises during the execution of a search warrant in order to protect their safety, prevent disposal or concealment of property subject to the warrant or to remove any items that could be used to effect an escape or resist arrest. I. Library and Aggravated Theft: Persons concealing property as set forth in section 711.36 (aggravated theft) and 714.5 (theft of library materials or equipment) may be detained and searched by an officer provided the detention is for a reasonable length of time and is conducted in a reasonable manner by a person of the same sex. Search and Seizure Pursuant to Warrant A. What Property May Be Searched w A search warrant may be issued: t 1. For property which has been obtained in violation of law. 2. For property, the possession of which is unlawful. 3. For property used or possessed with the intent to be used as the means of Ummitting a public offense or concealed to prevent an offense from being discovered. 4. For any other property relevant and material as evidence in a criminal prosecution. B. Legal Basis for Obtaining a Search Warrant 1. In order to obtain a search warrant, an officer must be able to show probable cause to believe that specific evidence, contraband, or instrumentalities/fruits of a crime may be found at a particular location. 2. Specific facts establishing probable cause must be set forth with clarity and sufficient specificity to enable an independent reasonable person with reasonable LEG-04.6 effort to ascertain and identify the person, place or thing. Officers shall not rely solely upon personal opinion or unauthenticated third party information or hearsay. Such facts may be based on the personal observation or knowledge of the officer, or information from a reliable source. When informants are used, particularly confidential informants, the reliability of the informant and the information provided should be specified. Whenever possible, officers should corroborate informant information. C. Affidavit Preparation An affidavit supporting the application for a search warrant shall be prepared on the appropriate form in accordance with department policy. Because the accuracy of the affidavit is vital to the validity of the search warrant, officers shall ensure that the following information is clearly and completely specified: (a) Offense: The offense shall be described with reference to the criminal statute number where possible. (b) Person, Place or Thing to Be Searched: The person, place or thing to be searched shall be clearly and specifically described. Where private premises are to be searched, references should include: (1) Street number and apartment number if appropriate; (2) Physical description of the premises; (3) Legal description of the premises; (4) Name of owner or occupant; '"'g (5) Geographical location of the property; E5 -•,� (6) Map coordinates or distances from given reference points C1 (7) Photographs, satellite photographs, maps, or diagrams thatt4d ir,� specifically identifying the location to be searched; :: o rn (8) Photographs, physical description including gender, heighC.V%igQ ey color, hair color, and name of the person to be searched. c::K ry N) (c) Scope of the Search: Only those things described in the search warrainTcan be seized. Therefore, the affidavit should specify, and the officer should ensure that the warrant includes the following: (1) All areas that the officers desire to search shall be designated. In instances where officers wish to conduct a complete search of a home and its surroundings, the affidavit should specify a search of the premise and it's "curtilage," and should identify any outbuildings such as garages, tool sheds or other detached buildings, where appropriate. (2) Motor vehicles known to be on the premises that may be searched should be specified. (3) Searches (other than frisks for weapons) of specific persons on the premises shall be referenced in the affidavit by name if possible. (4) The specific items to be seized shall be detailed. Where the item may be dismantled (e.g., firearms) the warrant should authorize the search and seizure of parts or components of that item. (5) Officers anticipating search of computers and related high-technology equipment should consult a forensic examiner or other qualified source for appropriate language to use in the affidavit and procedures for seizure of hardware, software, and electronic media. (d) Time and Method of Search: A valid search warrant may be served at any time of the day or night, as operationally required, within 10 days from the time of issuance. (1) Officers may request a "no knock" provision in the warrant when they have reason to believe that adherence to the knock and announce rule would endanger their safety or the safety of others, would enable a wanted person to escape, or would likely result in the destruction of evidence before entry can be made. 2. All affidavits must be reviewed and approved by a supervisor PRIOR to presentation to a magistrate or other judicial official authorized to issue search warrants. 3. PRIOR to obtaining a signed search warrant, a Search Warrant Control Review Form shall be completed with the required signatures obtained (the second signature must be from a lieutenant or higher. This would include a sergeant appointed as an Acting Watch Commander) (see Appendix 1). The accompanying Search Warrant Checklist should be followed throughout the warrant process. Other than for the physical search of a structure, a supervisor may waive tft requirements of the Search Warrant Checklist (i.e. obtaining blood fjRI ­rj investigation, obtaining shoes from a prisoner at the jail, etc.) JustifiaaaI gnMTthe— supervisor's waiver must be documented in writing prior to the servi -6f thAb j tl warrant on Appendix I. tr - -o r*s 4. As all search warrants have potential for violence, the officer makin10 g-lic�ion will, at a minimum and prior to the execution of the warrant: T' (a) Check the criminal history of any person known to reside or frequent the location i.e. associates. (b) Check the address for any history of violence. (c) Prior to serving the warrant, the officer making application will call the current agency responsible for providing deconfliction services. If, after completing this assessment, the officer making application discovers information that may make this a high risk warrant service, the officer will make the approving supervisor aware of the information at which point they will follow Search and Seizure Pursuant to Warrant -section G (pg. 9) to make a final determination on whether or not it meets the high risk criteria. D. Supervisory Review of Issued Search Warrant Prior To Execution 1. Prior to any attempt at service, a supervisor should review issued search warrants to ensure that they include all pertinent information set forth in the affidavit completely and accurately, and that the warrant has been properly signed by a magistrate or other authorized judicial official. Officers shall not attempt to serve any search warrant that is known to contain substantive or administrative errors. 2. When an outside agency requests Iowa City Police assistance with the execution of a search warrant in Iowa City, a supervisor will at a minimum familiarize themselves with the address being searched and confirm the accuracy of the location. E. Execution of the Search Warrant 10-Day Time Limit: Search warrants must be executed within 10 days from the time of issuance. Any warrant not executed within this time limit is void and must be returned unserved to the magistrate or clerk of court. In the event that the return of an unserved warrant will compromise an active investigation, the County Attorney should be consulted regarding the time and manner of the return. 2. Pre -Surveillance: For narcotics i drug or weapon related search warrar"s, it is recommended that surveillance be maintained on the target location for a minimum of 30 minutes prior to the execution of the search warrane } 3. Pre -Search Briefing: Prior to the execution of a search warrant, thEB er or if charge of the search should ensure that a pre -search briefing is co r7 to ted�p inform assisting officers of the following:' (a) The supervisor in charge of the search;'kD (b) Verification of the specific location to be searched; (c) The layout of the premises and any known or anticipated hazards that may exist; (d) The manner of approach and entry into the premises; (e) The assignment of assisting officers as necessary to: (1) Ensure exterior containment of the premises; (2) Guard and/or transport any persons arrested; (3) Search designated areas; (4) Restrict access at entrances; (5) Collect and handle evidence; and (6) Interviews of any persons present; LEG-04.9 (f) The communications procedures to be used; (g) Historical data of suspects; (h) Update from surveillance Officer on scene; (i) Written Safety Plan — copies to all officers participating (see Appendix ll) (k) Staging area discussion 4 Supervisor Presence Required: The supervisor in charge must be physically present on all search warrant executions. Once it has been determined that the scene is secure, the supervisor may designate an officer to complete the search warrant process. Upon conclusion of the search, the supervisor in charge or designee is responsible for ensuring that all evidence is properly documented and secured, that the premises is left in a secure manner, and that all paperwork and reports are submitted as required. 5 Media or Other Third Party Participation: Police officers shall not take members of the news media or other third parties into private premises during the execution of a search warrant, unless the presence of the third party is necessary in aid of the warrant's execution. Police authority to enter private premises pursuant to a search warrant does not automatically extend to third parties. Participation by a third party must be directly related to the authorized objective and scope of the search warrant. This restriction shall not be construed to prevent the entry of third parties into private premises pursuant to voluntary consent or other legal authority. 6 Photographing Premises: Photographs should be taken of the premises bovi before and after the search is conducted for the purpose of document�tngth(3 , property in its original condition and the condition in which it was left W ffic�e_js after the search. All photographs and videos taken at a search warran4aTe co evidence and will be placed in evidence or on the video storage syst�t the conclusion of the search warrant. E:x na 7 Officers involved in the service of a search warrant shall comply with eO 99-08 Body Worn Cameras and In -Car Recorders. 8 Officers may break into any structure or vehicle where reasonably necessary to execute the warrant if, after notice of this authority and purpose the officer's admittance has not been immediately authorized. The officer may use reasonable force to enter a structure or vehicle to execute a search warrant without notice of the officer's authority and purpose in the case of vacated or abandoned structures or vehicles. Officer executing a search warrant may break restraints when necessary for the officer's own liberation or to effect the release of a person who has entered a place to aid the officer. LEG-04.10 9 Giving of Notice: The officer executing a search warrant must, before entering the premises, give appropriate notice of his/her identity and purpose to the person to be searched or the person in apparent control of the premises to be searched. If it is unclear whether anyone is present at the location to be searched, the officer must give notice in a manner likely to be heard by anyone present. The giving of notice may be waived ONLY if specifically authorized in the warrant. 10 Serving the Warrant: Before undertaking any search, the officer must leave a copy of the warrant with the person to be searched or the person in apparent control of the premises or vehicle to be searched. Where there is a reasonable belief that the person only speaks a language other than English, an officer or other individual fluent in that language should be summoned to the scene if available and the exigency of the situation permits (see SOG 18-08 that addresses communication with persons with limited English proficiency (LEP). If no one in apparent and responsible control is occupying the premises or vehicle, the officer must leave a copy of the warrant affixed to the premises or vehicle. 11 Detention of Persons Present: A warrant to search a premises does not authorize an officer to search any person present if an item is not found in the premises. In the execution of a search warrant the person executing the same may reasonably detain and search any person or thing in the place at the time for any of the following reasons: 1. To protect the searcher from attack. o 2. To prevent the disposal or concealment of any property subject to seizure _ described in the warrant. 3. To remove any item which is capable of causing bodily harm a th .: person may use to resist arrest or effect an escape. � , co 13 Scope of the Search: The scope of the search may be only such asas�u th�izec by the warrant and is reasonably necessary to discover the items sp,i'iied therein. Upon discovery of the items specified, the officer must take possession or custody of them. If in the course of the search the officer inadvertently discovers items not specified in the warrant which are subject to seizure under State or City Code, he/she may also take possession of the items so discovered. 14 Inventory of Items Seized: The officer executing the search warrant must prepare and sign an inventory of all items seized. If the items are seized from a person, then a copy must be given to that person. If the items are seized from a place or vehicle, a copy must be given to the owner or person in control of the premises or vehicle. If no person is present, the copy will be left in the premises or vehicle from which the items were seized. 15 Concluding the Search: Officers will conduct the search in a manner so as to leave the premises or vehicle in the same general condition as originally found. LEG-04.11 F G. 2 All evidence will be handled in accordance with General Order 00-10 / SER-06. The officer in charge of collecting evidence will complete all reports and property control forms, and will place the evidence in secure storage prior to ending his/her tour of duty. 16 Supervisor Responsibility: Upon conclusion of the operation, the approving supervisor shall forward the original Written Safety Plan, Threat Assessment and Search Warrant Control Review form to the Records Section. Records will forward those documents to the Sergeant of Investigations where it shall be maintained in a secure location separate from the investigative case file. Return of the Search Warrant 1. Officers shall observe statutory and administrative requirements regarding return on the search warrant to include providing an inventory of seized property to the proper person for property taken, and return of the warrant and delivery of the property inventory to the appropriate judicial authority within specified time limits. Liaison with the County Attorney 1. Officers seeking search warrants in unusual situations or where the seriousness, nature or legal complexity of the case so dictates, should review the case with the County Attorney's Office prior to seeking a search warrant. High -Risk Warrant Service Operations 0 Prior to the execution of a search warrant, the need for tactical support wil'bbe determined. In determining whether or not service of the warrant aStitutR a 'ra high -risk operation under the provisions of this policy, the supervisowfr-gth e must consider several factors: co 'V ^o (a) The characteristics and location of the target premises and the rrgRber, persons likely to be present.` 0 (b) The anticipated need for pre -planned forcible or dynamic tactical entry into the premises. (c) Facts and information known or foreseen by officers that indicate an unusually high potential for violence or physical danger exists. The danger may originate from persons who are believed to be armed or who have a past history of violence or from a danger within the environment to be entered (ex., explosives, volatile or hazardous chemicals, barriers or fortification, vicious animals, etc.). (d) The number of personnel and resources required to safely and adequately conduct the operation and accomplish the intended objective. Supervisors should make a threat -assessment to determine whether the intended warrant service activity requires tactical support. If the assessment indicates a need for tactical support, the supervisor shall consult with the SRT LEG-04.12 Commander and the Commander of Field Operations, who will make the final determination. Authorization for high -risk warrant service operations must be given by the Commander of Field Operations or designee. 4. High -risk warrant service operations must be preceded with a written plan to include, at a minimum, the following: (a) The procurement of any special equipment or resources needed; (b) The designation of a radio talk group to be used and any special communications procedures to be followed; (c) The specific strategy for approaching, entering, securing and leaving the target premises. This strategy should include the layout of the premises (if known), and the identification of any known or anticipated hazards that may exist. (d) The specific responsibilities of each officer present during the operation, including provisions for the handling and transport of persons arrested; (e) The coordination of any special support needed from outside agencies regarding the foreseen or anticipated need for resources such as medical or firefighting personnel, animal control units, etc.; (f) All requirements regarding deconfliction are met per SOG 14-02. 5. Upon conclusion of the operation, the supervisor designated as hasaw _ r,( responsibility for the control and coordination of operation must: t' t0 (a) Conduct a debriefing and/or critique of the operation with key p:gRipa#ng personnel. The debriefing should be conducted as soon as pra8&1 = following the operation; A fz (b) Review the associated documentation, paperwork, and any required reports (e.g., use of force) to insure that current legal requirements and departmental policy have been met; (c) Insure that all evidence has been properly documented and placed in secure custody; (d) Ensure the preparation of an SRT report, if applicable. The SRT report must include a summary of the result of the operation and any recommendations arising from the debriefing. Strip Searches Strip searches are governed by the Iowa Code in addition to the U.S. Constitution (4th Amendment) and the Iowa Constitution (Article I, Section 8). LEG-04.13 A. Definitions. Gender Expression: External characteristics and behaviors that are socially viewed as masculine, androgynous, or feminine. Gender expression is the external manifestation of one's gender identity. Gender Identity: A person's gender -related identity, appearance, or behavior. This may be different from what is traditionally associated with the person's physiology or assigned gender at birth. Sexual Assault Nurse Examiners (SANE): Registered nurses who have completed specialized education and clinical preparation in the medical forensic care of the patient who has experienced sexual assault or abuse Transgender Individual: A person whose gender identity differs from their assigned sex. B. Iowa Code 702.23 defines strip search as follows: "Strip search" means having a person remove or arrange some or all of the person's clothing so as to permit an inspection of the genitalia, buttocks, anus, female breasts or undergarments of that person or a physical probe of any body cavity. C. Iowa Code 702.24 defines visual strip search as follows: A "visual strip search" means having a person remove or arrange some or all of the person's clothing so as to permit a visual inspection of the genitalia, buttocks, anus, female breasts, or undergarments of that person. D. A person arrested for a simple misdemeanor may be subject to a strip search and/or a visual strip search under certain conditions. E. Under Iowa Code Section 804.30, the following conditions apply:4^; 1. (a) A person arrested for a simple misdemeanor shall not *Zbjmted td either a strip search or a visual strip search unless: (a) there is px6�abrp ca o believe { that the person is concealing a weapon or contraband, (brwrit nn authorization of the supervisor on duty is obtained. -0 M N (b) A person arrested for a scheduled violation shall not becsubjeraf to either a strip search or a visual strip search unless: (a) there is probable came to believe that the person is concealing a weapon or contraband, and (b) a search warrant is obtained. (c) A strip search conducted pursuant to this section that involves the physical probing of a body cavity, other than the mouth, ears, or nose, shall require a search warrant and shall only be performed by a licensed physician unless voluntarily waived in writing by the arrested person. 2. Any person arrested for a scheduled violation or a simple misdemeanor may be subjected to a search probing the mouth, ears, or nose. 3. All searches conducted shall be performed under sanitary conditions. LEG-04.14 4. All searches conducted, except for the probing of the mouth, ears, or nose, shall be conducted in a place where the search cannot be observed by persons not conducting the search. 5. All searches shall be conducted by a person of the same sex as the arrested person, except for the probing of the mouth, ears, or nose, unless the search is conducted by a physician. * See bullet #7 for Transgender Individuals. 6. Subsequent to a strip search, a written report shall be prepared which includes the written authorization of the supervisor on duty, the name of the person subjected to the search, the names of the persons conducting the search, the time, date, and place of the search, and a copy of the search warrant, if applicable authorizing the search. A copy of the report shall be provided to the person searched. 7. Officers Will Inform Transgender Individuals of Their Right to Express a Preference of Officer Gender for Searches a. Absent exigent circumstances, before performing any level of search of transgender individuals, officers will inform them of the right to express a preference for the gender of the officer who will conduct the search. b. Officers will record the following information on either their In -Car Camera, Body - Worn Camera, or video recording devices located in the department: - The advisement and request for preference - The individual's response - Whether or not the request was granted - Reason for not granting the request, if applicable-, c ) .. . C. If the transgender individual has a preference, at lea�V?ne�afficor'r of the gender requested will conduct the search, whenever possibl4t c3= d. Officers must take into account the reasonableness nyrgelay created by waiting for another officer. c3 e. If the transgender individual does not specify a preference, at least one officer of the same gender as the transgender individual's gender expression will conduct the search. Example: A male officer would search a transgender man who indicates no preference for the search. f. When in doubt regarding any searches of a transgender individual, officers will call a supervisor to the scene prior to searching. F. Consistent with the limits U.S. Constitution and the Iowa Constitution, a person may voluntarily waive these requirements. All waivers shall be in writing. LEG-04.15 G. In instances involving juveniles, the juvenile's parent or legal guardian will be contacted and asked to come to the station or other facility. H. SANE nurses may be utilized for the collection of evidence during strip search procedures, including the search of body cavities, if the Iowa Code, as applicable, and the U.S. Constitution (4th Amendment) and the Iowa Constitution (Article I, Section 8) are not violated. Except as required herein, if the individual being searched has a preference, at least one officer of the gender requested will conduct the search, whenever possible. CIVIL RIGHTS Searches and seizes shall be conducted in such manner to observe, uphold, and enforce all laws pertaining to the individual rights of each person without regard to age, race, color, creed, religion, sex, national origin, economic status, marital status, disability, sexual orientation or gender identity. (See GO 89-04 on Civil Rights). Jody Matherly, Chief of Police WARNING This directive is for departmental use only and does not apply in any criminal or civil proceeding. The department policy should not be construed as a creation of higher legal standard of safety or care in an evidentiary sense with respect to third -party claims. Violations of this directive will only form the basis for departmental administrative sanctions. F, =srb co rn M ra Ca wirtyl UE. (APPENDIX I) IOWA CITY POLICE DEPARTMENT SEARCH WARRANT CONTROL REVIEW The attached search warrant has been reviewed and there is written documentation to support application. Supportive data under case # This search warrant does comply with the following Iowa City Police Department as well as State of Iowa requirements where appropriate. 1 Code of Iowa. Chapter 808. 2 General Order 00-01, Search & Seizure. 3 General Order 89-04, Civil Rights. 4 General Order 99-02, Alarms -Open Door Response. 5 General Order 01-02, Informants. Officer Making Application: Approving Supervisor *: Lieutenant (or higher): Submitted: Reviewed: Reviewed: / / (Signature) (Signature) (Signature) Safety Plan Waiver provisions of the Search Warrant Control Review are waived with the exception of the post warrant service. ason: Location is already secured Records only/DNA only Vehicle only ra aer: pervisor Date Post Warrant Service�G rco �«... 1 Leave paperwork at scene of items seized. -4n Applicant -8 Aervioor 2 Notification to supervisor of results, concerns and problems. Applicant_ __a5erv3or 3 Use of Force report if applicable. Applicant uperNor Cervgr 4 Return of service to the court. Applicant Prior to service of the search warrant, copies of the following are to be finished and" on file. I Original complaint report(s). 2 All follow-up reports. 3 All intelligence reports. 4 Copy of search warrant. 5 Copy of signed Search Warrant Control Review. 6 Copy of Safety Plan. 7 Any other reports, data, relevant to the search warrant. *Approving supervisor is responsible to route this form and the safety plan (if applicable) to the Sergeant of Investigations. LEG-04.17 SEARCH WARRANT CHECK LIST Deviations from the checklist must be approved by the Supervisor in charge. Prior to County Attorney and Judge's Signatures: Satellite photograph of target / neighborhood Applicant Supervisor 2. Photographs of target residence (front, rear, sides as applicable) Applicant Supervisor SUPERVISOR MUST BE PRESENT DURING SERVICE OF SEARCH WARRANT Prior to Execution of Search Warrant: Briefing with all entry team officers, including supervisor Applicant Supervisor Original complaint report, current investigative reports, intelligence reports Applicant Supervisor Copy of search warrant Applicant Supervisor 4. Maintained surveillance on target residence for a minimmn of 30 minutes (Narcotics / Drug Related) Applicant Supervisor Briefing: Specific Assignments / Tasks: 1. Verification of address of target Applicant Supervisor 2. Method of entry and order of stack —� Applicant Supervisor cu -v M 3. Exterior residence containment o Applicant Supervisor � w r� 4. Photographs — Documentation / Evidentiary / Persons Applicant Supervisor Searchers / Interviewers Applicant Supervisor LEG-04.18 6. Observation and control of suspects Applicant Supervisor_ 7. Communications with dispatch Applicant Supervisor 8. Historical data of suspects Applicant Supervisor 9. Update from surveillance officer on scene Applicant Supervisor 10. Written Safety Plan — copies to all officers participating Applicant Supervisor 11. Staging area discussion Applicant Supervisor 12 Radio frequency & cell phone numbers Applicant Supervisor Post Warrant Service: Moved to page 1. C) x. trrl D m ca LEG-04.19 — IOWA CITYPOLICE DEPARTMENT wz� OPERATIONAL I DATE: 77CTMERN77 CASE AGENT: i SUPERVISOR: Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. [(800)308-5983] DECONFLICTION #: DECONFLICTED BY: DECONFLICTION DATEITIME: Click here to enter text. Click here to enter text. Click here to enter text TYPE OF OPERATION AND MISSION OBJECTIVE: BUY: ❑ BUY/BUST: ❑ SEARCH WARRANT: ❑ SURVEILLANCE: ❑ OTHER: ❑ Click here to enter text. BA( KGROUND OF ■ Click here to enter text. =;C-) v cs SUBJECT N.UNiBER ONE NAME SEX RACE DOB AGE HEIGHT WEIGHT EYES HAIR Click here to enter Clic Clic Click Click Click Click Click here Click here to SUSPECT'S ADCRES!�S PRIMARY: Click here to enter text. ALTERNATE: Click here to enter text. SUSPECT'S VEHICLE S YEAR MAKE MODEL COLOR LIC #t STATE Click here to Click here to Click here to Click here to Click here toick here to enter text. enter text. enter text. enter text. enter text.ter text. CRIMINAL RISTORY REMARKS: Click here to enter text. WEAPONS: Click here to enter text. VIOLENT HISTORY: Click here to enter text. PHOTO: ❑ SEE ATTACHMENT: ❑ I LOCATION(S): LEG-04.20 1 Click here to enter text. 2 3 4 Click here to enter text. ,%CENT/OFFICER CALL SIGN Click here to enter Click here to enter text. text. VEHICLE MAKE MODEL YEAR Click here to Click here Click enter text. to enter here to text. enter MOBILE # Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Click here! to enter text. I Click here to enter text. I Click hereto enter text. I MONITORING BODY WIRE / RECORDING TYPE: WORN BY: I MONITORED BY: Click here to enter text. Click here to enter text. Click here to enter text. CHOOSE HOSPITAL HERE AGENT/OFFICER ID # PERSONNEL PHONE # VEHICLE A$SIG ENT -4Cr " v 0 TIME I OBSERVED ACTIVITY BY LEG-04.21 / r W d 4i �} rn W REDLINE VERSION Red highlights are deletions Green highlights are additions SEIZURE Original Date of Issue General Order Number January 10, 2000 00-01 Effective Date of Reissue Section Code August 7, 2019 LEG-04 Reevaluation Date Amends August 2020 LEG-04 Previous Version (2010) C.A.L.E.A. Reference 1.2.4 1 (see "INDEX AS:") INDEX AS: Search '� s- S 'rc re f'= W I. Pugkat The purpos'gof this order is to provide guidelines and background pertaining Arrests Stop and Frisk members of the Iowa City Police Department with o search and seizure. POLICY It is the policy of this department to conduct searches - that are both legal and thorough. Such searches are to be conducted in strict observance of the Constitutional and - rights of persons being searched and with due regard for the safety of the officers involved. All seizures shall comply with all relevant state and federal and statutes governing the seizure of persons or property. II. DEFINITIONS A. Constitution of the United States of America: LEG-04.1 LEG-04.2 Amendment 4 The right of the people to be secure in their persons, houses, papers, and effects, against unreasonable searches and seizures, shall not be violated, and no Warrants shall issue, but upon probable cause, supported by Oath or affirmation, and particularly describing the place to be searched, and the person or this to be seized. N ;� B. �onsi utiLiZ the State of Iowa: r7= rticl p W y f Rights t Sect�xn 8PThe right of the people to be secure in their persons, houses, papers and Mfects, against unreasonable searches and seizures shall not be violated; and hb warrant shall issue, but on probable cause, supported by oath or affirmation, and particularly describing the place to be searched, and the persons and things to be seized. C. viewed as masculine, androgynous, orfen'?fflne. Gender external manifestation of one's gender identity. Gender Identity: A person's gender -related identity, appearance, or beha be different from what is traditionally associated with the personl or assigned gender at birth. MEEMPMdual. A person whose gender identity differs from their III. PROCEDURES Search and Seizure Without a Warrant The Iowa City Police Department recognizes that - _ have the right to be free of unreasonable search and seizure) as afforded by the Constitutions of the United States This Department will strive to ensure that all searches and seizures meet current legal requirements. In recognition of this, the following guidelines are to be considered when making a determination to search without a warrant. A. Consent to Search: 1. Persons or property may be searched upon the consent of the person, owner or person in control of the property or item to be searched. The person giving consent must do so voluntarily. The officer is obligated to abide by any constraints placed on the search by the person. LEG-04.3 B. Extgeht 1. A offi�gr research without a warrant when the public safetv is endangered or - talnft qb TiAPent or a warrant is impractical. is ent issibi un er ih& community periy and in C. Moveable vehicles which may contain evidence that may be removed or destroyed without a timely search being made: 1. A vehicle may be searched if an officer reasonably believes that it may contain evidence of a crime, which may be destroyed or moved, and it is impractical to obtain a warrant. D. Stop and Frisk: 1. An individual maybe frisked for weapons if an officer has an articulable concern for his/her safety. E. Inventory Searches of Impounded Vehicles: The Iowa Supreme Court in State v. Ingram, 914 N.W.2d 794 (Iowa 2018) set forth the following three tenants that must be followed for a vehicle to be impounded and searched consistent with the search and seizure provision of the Iowa Constitution: "the police should advise the owner or operator of the options to impoundment" "personal items may be retrieved from the vehicle"; and LEG-04.4 "if the vehicle is impounded, containers found within the vehicle will not be opened but stored for safekeeping as a unit unless the owner or operator directs otherwise". Question 1. Is impoundment necessary? Impoundment is necessary if there is no driver or owner present. Impoundment may be necessary after alternative arrangements that do not interfere with public safety short of impoundment are explored. The Ln officer must explore alternative arrangements, which include: - Can the vehicle be parked and locked on the street or nearby lot? jjj ° -1>= co -- Is there is a passenger that can take the vehicle, who is not c� impaired and has a valid license? Can the driver or owner arrange for the vehicle to be towed at the owner's or driver's expense within a reasonable period of time? Is a third party or friend of the driver able to come and take the vehicle within a reasonable period of time? Is there any other option under the circumstances that the driver suggests and that does not interfere with public safety? Is there any other option under the circumstances identified by the officer that does not interfere with public safety? What a reasonable period of time is will be based on the circumstances, such as weather and the location. If impoundment is not necessary, the driver or owner can agree to have the vehicle impounded. If the vehicle is impounded with driver or owner consent, an inventory search may be conducted consistent with the following section. Question 2. If impoundment of the vehicle is necessary, the officer may conduct an inventory search consistent with the following: The officer may request to search the vehicle. If specific consent is not knowingly and voluntarily given, the officer must inventory closed containers in plain view left behind in the vehicle as a unit. Bags and containers must not be opened. In order for the consent to be knowingly and voluntarily given, the officer must tell the driver that closed containers in plain view may be stored for safekeeping, and if they are stored, they will not be opened without a warrant. LEG-04.5 In order for the consent to be knowingly and voluntarily given, the officer must ask the driver whether there is any property in the vehicle the driver wishes to retain. If the answer is yes, the driver must be allowed to retrieve it. The officer should take necessary steps to assure personal safety. Ln WAtdi respect to property left behind, the officer must ask the driver w6th *ere is anything of value requiring safekeeping and make a Uj rgJordf f 'he response in order to protect the ICPD from a later claim of theca o [uables. F. Sea,fqh Inci ntYM rrest: 1. When aarresfTs made, the officer will conduct a search of the arrested person and the area in the immediate control of the arrested person for the purpose of ensuring the officers' safety, preventing the person from escaping, discovering the fruits of the crime, or discovering instruments or articles which may have been used in the commission of a crime or constitute evidence of an offense. This search must be contemporaneous in place and time. G. Plain View: Officers may visually search items or property that is in plain view, provided that the officer has the right to be in the position from which the view was made. H. Crime Scene Search: 1. Depending on the location of a crime scene, consent or a warrant may be required prior to a search. (i.e. public v. private property) Officers may search persons on premises during the execution of a search warrant in order to protect their safety, prevent disposal or concealment of property subject to the warrant or to remove any items that could be used to effect an escape or resist arrest. Library and Aggravated Theft: Persons concealing property as set forth in section 711.3E (aggravated theft) and 714.5 (theft of library materials or equipment) may be detained and searched by an officer provided the detention is for a reasonable length of time and is conducted in a reasonable manner by a person of the same sex. Search and Seizure Pursuant to Warrant LEG-04.E B. Legal Basis for Obtaining a Search Warrant 1. In order to obtain a search warrant, an officer must be able to show probable cau` to bQeve that specific evidence, contraband, or instrumentalities/fruits of a Qcrinq%mRft found at a particular location. �- W 2 x ! Specific etvs establishing probable cause must be set forth with clarity and Officers L2—shalRot`66q solely upon personal opinion or unauthenticated third party information or hearsay. Such facts may be based on the personal observation or knowledge of the officer, or information from a reliable source. 3. When informants are used, particularly confidential informants, the reliability of the informant and the information provided should be specified. Whenever possible, officers should corroborate informant information. C. Affidavit Preparation 1. An affidavit supporting the application for a search warrant shall be prepared on the appropriate form in accordance with department policy. Because the accuracy of the affidavit is vital to the validity of the search warrant, officers shall ensure that the following information is clearly and completely specified: (a) Offense: The offense shall be described with reference to the criminal statute number where possible. (b) � Place or Thing to Be Searched: The person, place or thing to be searched shall be clearly and specifically described. Where private premises are to be searched, references should include: (1) Street number and apartment number if appropriate; (2) Physical description of the premises; (3) Legal description of the premises; (4) Name of owner or occupant; (5) Geographical location of the property; (6) Map coordinates or distances from given reference points; (7) Photographs, satellite photographs, maps, or diagrams that aid in specifically identifying the location to be searched; LEG-04.7 (8) Photographs, physical description including gender, height, weight, eye color, hair colorin name of the person to be searched. (c) Scope of the Search: Only those things described in the search warrant can be seized. Therefore, the affidavit should specify, and the officer should ensure that the warrant includes the following: (1) All areas that the officers desire to search shall be designated. In instances where officers wish to conduct a complete search of a home and its surroundings, the affidavit should specify a search of the c`0 premise and it's "curtilage," and should identify any outbuildings such garages, tool sheds or other detached buildings, where appropriate. mac? ( M.1Fw vehicles known to be on the premises that may be searched should a, cl ;s pecified. (3E S�'Xhes (other than frisks for weapons) of specific persons on the premises shall be referenced in the affidavit by name if possible. 0 (4) The specific items to be seized shall be detailed. Where the item may be dismantled (e.g., firearms) the warrant should authorize the search and seizure of parts or components of that item. (5) Officers anticipating search of computers and related high-technology equipment should consult a forensic examiner or other qualified source for appropriate language to use in the affidavit and procedures for seizure of hardware, software, and electronic media. (d) Time and Method of Search: A valid search warrant may be served at any time of the day or night, as operationally required, within 10 days from the time of issuance. (1) Officers may request a "no knock" provision in the warrant when they have reason to believe that adherence to the knock and announce rule would endanger their safety or the safety of others, would enable a wanted person to escape, or would likely result in the destruction of evidence before entry can be made. 2. All affidavits must be reviewed and approved by a supervisor PRIOR to presentation to a magistrate or other judicial official authorized to issue search warrants. 3. PRIOR to obtaining a signed search warrant, a Search Warrant Control Review Form shall be completed with the required signatures obtained (the second signature must be from a lieutenant or higher. This would include a sergeant appointed as an Acting Watch Commander) (see Appendix i). The accompanying Search Warrant Checklist should be followed throughout the warrant process. Other than for the physical search of a structure, a supervisor may waive the requirements of the Search Warrant Checklist (I.e. obtaining blood for an OWI investigation, obtaining shoes from a prisoner at the jail, etc.) Justification for the supervisor's waiver must be documented in writing prior to the service of the warrant on Appendix I. 4. As all search warrants have potential for violence, the officer making application will, at a minimum and prior to the execution of the warrant: (a `�' Check the criminal history of any person known to reside or frequent the lac'Akion i.e. associates. l WC) UJ (b f - k the address for any history of violence. a (c) �I"® serving the warrant, the officer making application will call the U nt agency responsible for providing deconfliction services. o If, Per completing this assessment, the officer making application discovers information that may make this a high risk warrant service, the officer will make the approving supervisor aware of the information at which point they will follow Search and Seizure Pursuant to Warrant -section G (pg. 9) to make a final determination on whether or not it meets the high risk criteria. D. Supervisory Review of Issued Search Warrant Prior To Execution Prior to any attempt at service, a supervisor should review issued search warrants to ensure that they include all pertinent information set forth in the affidavit completely and accurately, and that the warrant has been properly signed by a magistrate or other authorized judicial official. Officers shall not attempt to serve any search warrant that is known to contain substantive or administrative errors. 2. When an outside agency requests Iowa City Police assistance with the execution of a search warrant in Iowa City, a supervisor will at a minimum familiarize themselves with the address being searched and confirm the accuracy of the location. E. Execution of the Search Warrant 10-Day Time Limit: Search warrants must be executed within 10 days from the time of issuance. Any warrant not executed within this time limit is void and must be returned unserved to the magistrate or clerk of court. In the event that the return of an unserved warrant will compromise an active investigation, the County Attorney should be consulted regarding the time and manner of the return. 2. Pre -Surveillance: For narcotics / drug or weapon related search warrants, it is recommended that surveillance be maintained on the target location for a minimum of 30 minutes LEG-04.9 Pre -Search Briefing: Prior to the execution of a search warrant, the supervisor in charge of the search should ensure that a pre -search briefing is conducted to inform assisting officers of the following: (a) The supervisor in charge of the search; (b) Verification of the specific location to be searched; (c) The layout of the premises and any known or anticipated hazards that may exist; (d) he manner of approach and entry into the premises; enment of assisting officers as necessary to: UJ (1) exterior containment of the premises; (2)�Gu®rcr,,ancl/or transport any persons arrested; (3):;Searr designated areas; (4) �jRestri access at entrances;. (5) gollect and handle evidence; (6) Interviews of any persons present; (f) The communications procedures to be used; (g) Historical data of suspects; (h) Update from surveillance Officer on scene; (i) Written Safety Plan — copies to all officers participating (see Appendix 11) (k) Staging area discussion 4 Supervisor Presence Required: The supervisor in charge must be physically present on all search warrant executions. Once it has been determined that the scene is secure, the supervisor may designate an officer to complete the search warrant process. Upon conclusion of the search, the supervisor in charge or designee is responsible for ensuring that all evidence is properly documented and secured, that the premises is left in a secure manner, and that all paperwork and reports are submitted as required. Media or Other Third Party Participation: Police officers shall not take members of the news media or other third parties into private premises during the execution of a search warrant, unless the presence of the third party is necessary in aid of the warrant's execution. Police authority to enter private premises pursuant to a search warrant does not automatically extend to third parties. Participation by a third party must be directly related to the authorized objective and scope of the search warrant. This restriction shall not be construed to prevent the entry of third parties into private premises pursuant to voluntary consent or other legal authority. LEG-04.10 Photographing Premises: Photographs should be taken of the premises both before and after the search is conducted for the purpose of documenting the property in its original condition and the condition in which it was left by officers after the search. All photographs and videos taken at a search warrant are evidence and will be placed in evidence or on the video storage system at the conclusion of the search warrant. 7 8 into any struct nt d. after notice rth ce>ha� not been immediately authorized. The officer may bl a to enter a structure or vehicle to execute a search warrant o c� of the officer's authority and Purpose in the case of vacate +ed structures or vehicles. Officer executing a search warrant ma s when necessary for the officer's own liberation or to effect the r 9 Giving of Notice: The officer executing a search warrant must, before entering the premises, give appropriate notice of his/her identity and purpose to the person to be searched or the person in apparent control of the premises to be searched. If it is unclear whether anyone is present at the location to be searched, the officer must give notice in a manner likely to be heard by anyone present. The giving of notice may be waived ONLY if specifically authorized in the warrant. 10 Serving the Warrant: Before undertaking any search, the officer must leave a copy of the warrant with the person to be searched or the person in apparent control of the premises or vehicle to be searched. Where there is a reasonable belief that the person only speaks a language other than English, an officer or other individual fluent in that language should be summoned to the scene if available and the exigency_ of the situation permits If no one in apparent and responsible control is occupying the premises or vehicle, the officer must leave a copy of the warrant affixed to the premises or vehicle. 11 Detention of Persons Present: A warrant to search a premises does not authorize an officer to search any person present if an item is not found in the premises. In the execution of a search warrant the person executing the same may reasonably detain and search any person or thing in the place at the time for any of the following reasons: To protect the searcher from attack. LEG-04.11 2. To prevent the disposal or concealment of any property subject to seizure described in the warrant. 3. To remove any item which is capable of causing bodily harm that the person may use to resist arrest or effect an escape. completion of the search or if there is probable causi 12 Frisk of Persons Present: If the officer reasonably belie ety or the sailety of -others present so requires, he/she may search for any dangerous "'ns,ay,,-externally patting the clothing of those persons present. If the officer angerous wealshe may take - I i-C 7, -sco8p otbg Search: The scope of the search may be only such as is authorized '"—by tl'fes w6r?r nt and is reasonably necessary to discover the items specified ther&. Up -on discovery of the items specified, the officer must take possession or custody of them. If in the course of the search the officer inadvertently discovers items not specified in the warrant which are subject to seizure under State or City Code, he/she may also take possession of the items so discovered. 14 Inventory of Items Seized: The officer executing the search warrant must prepare and sign an inventory of all items seized. If the items are seized from a person, then a copy must be given to that person. If the items are seized from a place or vehicle, a copy must be given to the owner or person in control of the premises or vehicle. If no person is present, the copy will be left in the premises or vehicle from which the items were seized. 15 Concluding the Search: Officers will conduct the search in a manner so as to leave the premises or vehicle in the same general condition as originally found. All evidence will be handled in accordance with General Order 00-10 / SER-06. The officer in charge of collecting evidence will complete all reports and property control forms, and will place the evidence in secure storage prior to ending his/her tour of duty. 16 Supervisor Responsibility: Upon conclusion of the operation, the approving supervisor shall forward the original Written Safety Plan, Threat Assessment and Search Warrant Control Review form to the Records Section. Records will forward those documents to the Sergeant of Investigations where it shall be maintained in a secure location separate from the investigative case file. F. Return of the Search Warrant 1. Officers shall observe statutory and administrative requirements regarding return on the search warrant to include providing an inventory of seized property to the proper person for property taken, and return of the warrant and delivery of the property inventory to the appropriate judicial authority within specified time limits. G. Liaison with the County Attorney LEG-04.12 Officers seeking search warrants in unusual situations or where the seriousness, nature or legal complexity of the case so dictates, should review the case with the County Attorney's Office prior to seeking a search warrant. H. High -Risk Warrant Service Operations Prior to the execution of a search warrant, the need for tactical support will be determined. In determining whether or not service of the warrant constitutes a high -risk operation under the provisions of this policy, the supervisor in charge must consider several factors: (a) The characteristics and location of the target premises and the number of peLrrsons likely to be present. cU .� lfa) Th6lanticpated need for pre -planned forcible or dynamic tactical entry into th refi0s. J>- v i Fa f's andKpIformation known or foreseen by officers that indicate an un E!Njaf�f449h potential for violence or physical danger exists. The danger maQriginate from persons who are believed to be armed or who have a pasVAistory of violence or from a danger within the environment to be entered (ex., explosives, volatile or hazardous chemicals, barriers or fortification, vicious animals, etc.). (d) The number of personnel and resources required to safely and adequately conduct the operation and accomplish the intended objective. 2. Supervisors should make a threat -assessment to determine whether the intended warrant service activity requires tactical support. If the assessment indicates a need for tactical support, the supervisor shall consult with the SRT Commander and the Commander of Field Operations, who will make the final determination. 3. Authorization for high -risk warrant service operations must be given by the Commander of Field Operations or designee. 4. High -risk warrant service operations must be preceded with a written plan to include, at a minimum, the following: (a) The procurement of any special equipment or resources needed; (b) The designation of a radio talk group to be used and any special communications procedures to be followed; (c) The specific strategy for approaching, entering, securing and leaving the target premises. This strategy should include the layout of the premises (if known), and the identification of any known or anticipated hazards that may exist. LEG-04.13 (d) The specific responsibilities of each officer present during the operation, including provisions for the handling and transport of persons arrested; (e) The coordination of any special support needed from outside agencies regarding the foreseen or anticipated need for resources such as medical or firefighting personnel, animal control units, etc.; (f) All requirements regarding deconfliction are met per SOG 14-02. Upon conclusion of the operation, the supervisor designated as having respq sibilitvfor the control and coordination of operation must: Pa) C;e—nd� debriefing and/or critique of the operation with key participating LIJ p'arso6W. The debriefing should be conducted as soon as practical J imbw��n'0he operation; =L(b) R'vie;WiLt e associated documentation, paperwork, and any required reports ( ., use -of force) to insure that current legal requirements and doartmental policy have been met; (c) Insure that all evidence has been properly documented and placed in secure custody; (d) Ensure the preparation of an SRT report, if applicable. The SRT report must include a summary of the result of the operation and any recommendations arising from the debriefing. Strip Searches Strip searches are governed by the Iowa Code in addition to the U.S. Constitution (4"' Amendment) and the Iowa Constitution (Article I, Section 8). ` I / B. Iowa Code 702.23 defines strip search as follows: "Strip search" means having a person remove or arrange some or all of the person's clothing so as to permit an inspection of the genitalia, buttocks, anus, female breasts or undergarments of that person or a physical probe of any body cavity. C. Iowa Code 702.24 defines visual strip search as follows: A "visual strip search" means having a person remove or arrange some or all of the person's clothing so as to permit a visual inspection of the genitalia, buttocks, anus, female breasts, or undergarments of that person. D. A person arrested for a simple misdemeanor may be subject to a strip search and/or a visual strip search under certain conditions. wo E. UnMr low Code Section 804.30, the following conditions apply: Cli UJ 1. a- (spy- A person arrested for a simple misdemeanor shall not be subjected to either a car- strip search or a visual strip search unless: (a) there is probable cause to believe >- that the person is concealing a weapon or contraband, and (b) written authorization s of the supervisor on duty is obtained. 9 (b)� A person arrested for a scheduled violation shall not be subject to either a strip search or a visual strip search unless: (a) there is probable cause to believe that the person is concealing a weapon or contraband, and (b) a search warrant is obtained. (c) A strip search conducted pursuant to this section that involves the physical probing of a body cavity, other than the mouth, ears, or nose, shall require a search warrant and shall only be performed by a licensed physician unless voluntarily waived in writing by the arrested person. Any person arrested for a scheduled violation or a simple misdemeanor may be subjected to a search probing the mouth, ears, or nose. 3. All searches conducted shall be performed under sanitary conditions. 4. All searches conducted, except for the probing of the mouth, ears, or nose, shall be conducted in a place where the search cannot be observed by persons not conducting the search. All searches shall be conducted by a person of the same sex as the arrested person, except for the probing of the mouth, ears, or nose, unless the search is conducted by a physician. ' See bullet #7 for Transgender Individuals. 6. Subsequent to a strip search, a written report shall be prepared which includes the written authorization of the supervisor on duty, the name of the person subjected to the search, the names of the persons conducting the search, the time, date, and place of the search, and a copy of the search warrant, if applicable authorizing the search. A copy of the report shall be provided to the person searched. Officers Will Inform Transgender Individuals of Their Right to Express a Preference of Officer Gender for Searches LEG-04.15 19 G. a. Absent exigent circumstances, before performing any level of search of transgender individuals, officers will inform them of the right to express a preference for the gender of the officer who will conduct the search. Officers will record the following information on either their In -Car Camera, Body - Worn Camera, or video recording devices located in the department: - The advisement and request for preference - The individual's response - Whether or not the request was granted N Reason for not granting the request, if applicable . �c?If the transgender individual has a preference, at least one officer of the gender Uj a- _j>4-equested will conduct the search, whenever possible. --� 'mod �:4, Jfficers must take into account the reasonableness of any delay created by waiting u tf r another officer. .r �8. If the transgender individual does not specify a preference, at least one officer of the same gender as the transgender individual's gender expression will conduct the search. Example: A male officer would search a transgender man who indicates no preference for the search. When in doubt regarding any searches of a transgender individual, officers will call a supervisor to the scene prior to searching. Consistent with the limits U.S. Constitution and the Iowa Constitution, a person may voluntarily waive these requirements. All waivers shall be in writing. In instances involving juveniles, the juvenile's parent or legal guardian will be contacted and asked to come to the station or other facility. H. SANE nurses may be utilized for the collection of evidence during strip search procedures, including the search of body cavities, if the Iowa Code, as applicable, and the U.S. Constitution (4th Amendment) and the Iowa Constitution (Article I, Section 8) are not violated. CIVIL RIGHTS Searches and seizes shall be conducted in such manner to observe, uphold, and enforce all laws pertaining to the individual rights of each person without regard to age, race, color, creed, religion, sex, national origin, economic status, marital status, disability, sexual orientation or gender identity. (See GO 89-04 on Civil Rights). LEG-04.16 Jody Matherly, Chief of Police WARNING This directive is for departmental use only and does not apply in any criminal or civil proceeding. The department policy should not be construed as a creation of higher legal standard of safety or care in an evidentiary sense with respect to third -party claims. Violations of this directive will only form the basis for departmental administrative sanctions. � d L-Z 6::_o UJIcz -J>: rn O ca a,� LEG-04.17 (APPENDIX I) IOWA CITY POLICE DEPARTMENT SEARCH WARRANT CONTROL REVIEW The attached search warrant has been reviewed and there is written documentation to support application. Supportive data under case # This search warrant%6es c pply with the following Iowa City Police Department as well as State of Iowa reciti4e ents%heieza—ppropriate. 1 Co edIowa C101a 808. 2 Gei �l Or r OFhItt Search & Seizure. 3 Genneral Ojr 8�(R, Civil Rights. 4 Genial Omer 91�.e, Alarms -Open Door Response. 5 General 014- er 014W1, Informants. C1., Officer Making Application: Approving Supervisor *: Lieutenant (or higher): Submitted:— —/ Reviewed: Reviewed:— —/ Safety Plan Waiver (Signature) (Signature) (Signature) provisions of the Search Warrant Control Review are waived with the exception of the post warrant service. ason: Location is already secured Records only/DNA only Vehicle only ier: Date / Post Warrant Service 1 Leave paperwork at scene of items seized. Applicant Supervisor 2 Notification to supervisor of results, concerns and problems. Applicant Supervisor 3 Use of Force report if applicable. Applicant Supervisor 4 Return of service to the court. Applicant Supervisor Prior to service of the search warrant, copies of the following are to be finished and on file 1 Original complaint report(s). 2 All follow-up reports. 3 All intelligence reports. 4 Copy of search warrant. 5 Copy of signed Search Warrant Control Review, 6 Copy of Safety Plan. 7 Any other reports, data, relevant to the search warrant. *Approving supervisor is responsible to route this form and the safety plan (if applicable) to the Sergeant of Investigations. LEG-04.18 SEARCH WARRANT CHECK LIST Deviations from the checklist must be approved by the Supervisor in charge. Prior to County Attorney and .Judge's Signatures: 1. Satelliteotograph of target / neighborhood A licarA,- Supervisor 2. 'togrsips r target residence (front, rear, sides as applicable) Applicant crz cam Supervisor SUPEi1SOI1I�&E PRESENT DURING SERVICE OF SEARCH WARRANT cn _O Prior to Execution o9earch Warrant: Briefing with all entry team officers, including supervisor Applicant Supervisor Original complaint report, current investigative reports, intelligence reports Applicant Supervisor Copy of search warrant Applicant Supervisor 4. Maintained surveillance on target residence for a minimum of 30 minutes (Narcotics / Drug Related) Applicant Supervisor Briefing: Specific Assignments / Tasks: Verification of address of target Applicant Supervisor 2. Method of entry and order of stack Applicant Supervisor Exterior residence containment Applicant Supervisor 4. Photographs — Documentation / Evidentiary / Persons Applicant Supervisor Searchers / Interviewers Applicant Supervisor LEG-04.19 6. Observation and control of suspects Applicant Supervisor Communications with dispatch Applicant Supervisor S. Historical data of suspects Applicant Supervisor 9. Updatftom surveillance officer on scene C'Applieant Supervisor 61 �< �'- UJ0.Vr Safety Plan — copies to all officers participating 00 C-) Applicant Supervisor 11. otagii area�scussion a Appliaant Supervisor z� 12 Radio frequency & cell phone numbers Applicant Supervisor Post Warrant Service: Moved to page 1. LEG-04.20 Cichere to nt�FLIPCffDPN er test Ck here to enter text. Click here to enter text. Click here to enter text. �[(8'j0_0)'L308-5983Jt D >E;C DECONFLICTED BY:DECONFLICTION DATEITIME: irhcra o = Click here to enter text. Click here to enter text. Click here to enter tt. Click here to enter text. r^T •11 IAA6CM JV VVVV• �v�v��v� NAME Click here to enter SEX Clic RACE Clic DOB Click AGE Click HEIGHT Click WEIGHT Click EYES Click here HAIR Click here to SUSPECT'S ADDRESS(S) PRIMARY: Click here to enter text. ALTERNATE: Click here to enter text. SUSPECT'S VEHICLE S YEAR MAKE MODEL COLOR LIC # STATE Click here to enter text. Click here to enter text. Click here to enter text. I Click here to enter text. Click here to enter text. Click here to enter text. CRIMINAL HISTORY REMARKS: Click hereto enter text. WEAPONS: Click hereto enter text. VIOLENT HISTORY: Click here to enter text. I PHOTO: ❑ SEE ATTACHMENT: ❑ LOCATION(S): LEG-04.21 AUPN I70kHCER tv g CALL SIGN MOBILE # PAGER # Click her e�,entecr here to enter Click here to enter Click here to enter text. text. LU 0-„= text. text. VEHICLE M I OpxE,l, YEAR COLOR LIC # STATE Click hereto ck re Click Click here Click here Click here to enter text. enter tee e4tr here to to enter to enter text. enter text. text. ' text. 104 11 go]R BODY WIRE / RECORDING TYPE: WORN BY: I MONITORED BY: Click here to enter text. Click here to enter text. Click here to enter text. CHOOSE HOSPITAL HERE TIME I OBSERVED ACTIVITY BY LEG-04.22 ORG-01.1 ORGANIZATION Date of Issue General Order Number October 13, 2000 00-09 Effective Date Section Code August 5, 2019 ORG-01 Reevaluation Date Amends / Cancels August 2022 tJ .sa C.A.L.E.A. Reference A 1571 11.1.1, 11.2.2 11.6.1 11.6.2 «� 0 INDEX AS: Organization Responsibilities w m I. PURPOSE The purpose of this order is to define the organizational structure of the Iowa City Police Department. 11. POLICY It is the Policy of the Iowa City Police Department to maintain an organizational structure, which allows for the rapid response to the needs of the residents and visitors, of Iowa City. While members of this department are primarily assigned to a particular function, it is recognized that on occasion they will be called upon to assist in a function other than their primary area of responsibility. III. DEFINITIONS IV. PROCEDURES A. CHIEF OF POLICE The Chief of Police is responsible to the City Manager of the City of Iowa City. The Chief of Police is granted authority to act from Iowa Code and the City Ordinances of Iowa City. The Chief of Police directly supervises up to ten employees and is functionally responsible for up to one hundred twenty (120) employees. The Chief of Police plans, directs, evaluates and manages the operations of the Iowa City Police Department. The Chief of Police is further empowered to formulate and implement new policy, operations and disciplinary procedures. The Chief of Police is further directed to foster positive relationships between the Police Department, outside agencies and the general public. Some of the responsibilities of the Chief of Police are: • review all significant incidents involving the department , • develop and provide training for members of the department • develop and administer the budget for the department cam c • reviews or conducts internal investigations + �' • appoints, promotes within the department • evaluates staff Gr' • develops and implements policy zs= • amend, suspend, supersede or cancel any rule, regulati or order • develop and implement changes in procedure c The Iowa City Police Department consists of two divisions: Field Operations and Support Services. Division commanders are responsible directly to the Chief of Police. B. FIELD OPERATIONS Field Operations consists of the Patrol and Investigative sections. Each section commander is responsible to the Commander of Field Operations. The Commander of Field Operations is directly responsible for six to ten employees and functionally responsible for up to 76 employees. Some of the responsibilities of the Commander of Field Operations are: • oversees, directs and reviews daily patrol and investigative operations • directs Lieutenant of Investigations • oversees the Special Response Team • oversees the bomb team • meets with command staff and reviews areas of concern • informs Chief of Police as to ongoing activities of the assigned division • conducts internal investigations • prepares and submits required reports • participates in planning and research • assists in budget development • other duties as assigned (For more complete description see City of Iowa City job descriptions) 1. PATROL SECTION The patrol section is divided into three different watches, Days, Evenings, and Late night watch. Each watch is headed by a Lieutenant who is usually responsible for fifteen to twenty-one employees. The Lieutenant of each watch is responsible to the Commander of Field Operations. The Patrol Lieutenants are responsible for the day to day operations of their respective watches. Some of the duties, which they are responsible for, are: • supervise field personnel • assist/conduct internal investigations • supervise the preparation of assignments and daily briefing% • reviews reports cc> �_t • prepares reports on activities/functions U' • evaluates subordinates w • conducts watch meetings i -0 • other duties as assigned o (For more complete description see City of Iowa City job16scrip ons) Under each Watch Commander are two Sergeants. The Sergeants on each watch are directly responsible to their respective watch commander. Patrol Sergeants supervise between thirteen to nineteen officers on a regular basis. Some of the duties, which patrol sergeants, are responsible for: • conducts daily watch meetings/briefings • supervises and prepares assignments • reviews reports • supervision of Field Training Officers and Probationary Officers • conducts investigations • inspects and maintains vehicles and equipment • visits officers in the field • other duties as assigned (For more complete description see City of Iowa City job descriptions) Patrol officers comprise the remainder of the sworn personnel on each watch and are responsible to their respective watch supervisors. Patrol officers are responsible for routine law enforcement duties, including but not limited to: • patrol/community policing • traffic enforcement • collision investigation • identification/collection of evidence • investigation of crimes • preparing reports • responding to calls for public service • other duties as assigned (For more complete description see City of Iowa City job descriptions) Street Crimes Action Team (SCAT) are directly responsible to a Patrol Sergeant. Some of the responsibilities of SCAT officers are: • Respond to violent crime incidents • conduct gang related investigations • conduct drug related investigations • targeted patrol/investigations • special assignments as needed • other duties as assigned Z9 Community Service Officers (CSO) (non -sworn) arp,.respible to the supervisors of the watch to which they are assig 4-, Sume o f the responsibilities of CSOs are: y • enforces parking regulations 1.0 ¢.-- • directs traffic -0 rn • collects stray animals � = # • impounds vehicles • provides court messenger duties • other duties as assigned Community Service Officers are assigned to the Day and Evening watches. (For more complete description see City of Iowa City job description) School Crossing Guards (non -sworn) are responsible to the Sergeant assigned to Records/PIO/Planning and Research. Responsibilities of School Crossing Guards are: • direct traffic at the intersection to which they are assigned • assist children in crossing the street • coordinate student crossings with student crossing guards 2. INVESTIGATIVE SECTION The Investigative Section is headed by a Lieutenant who is responsible for the overall operations. The Lieutenant of Investigations is responsible to the Commander of Field Operations. Some of the responsibilities of the Lieutenant of Investigations are: supervise personnel conduct internal investigations • assignment of cases • review of reports • prepares reports on activities/functions • evaluates subordinates • coordinates multi -jurisdictional investigations with other agencies • other duties as assigned In the absence of the Lieutenant of Investigations, the Sergeant of Investigations shall assume duties of Investigation's Supervisor. The Sergeant in the Investigative Section is responsible for: • case preparation • reviews reports • supervision of Support watch • maintains records on forfeiture vehicles • prepares reports on activities/functions • supervise and oversee the operation of the Street Crimes Action Team (SCAT) • assumes duties of Lieutenant of Investigations during their absence Detectives/officers in the Investigative Section are resQrsnsible to the Lieutenant of Investigations. Some of the resporr'Agilltie of d6fAtives are: T� a n • conducts interviews/interrogations n < • case preparation 7:�� [ • collection of evidence • conducts follow up investigations • disseminate intelligence to patrol rn • specialty assignments • Domestic Violence Detective • Sexual Assault Detective • Computer Forensics Detective • Drug Task Force Detective • other duties as assigned Officers and detectives of the Iowa City Police Department are of equal rank. Investigations is a temporary assignment and upon completion of a rotation, detectives return to the patrol section or are otherwise reassigned. C. SUPPORT SERVICES Support Services consists of the following sections; Station Masters, Police Records, Animal Control, Planning and Research, Community Relations and Property Control. The head of each section is directly responsible to the Commander of Support Services. The Commander of Support Services is directly responsible to the Chief of Police. The Captain of Support Services is directly responsible for six to ten employees and functionally responsible for up to thirty employees. Some of the responsibilities of the Commander of Support Services are: • oversees, directs and reviews daily activities of the assigned sections • oversees all departmental training • evaluates personnel under their command • meets with supervisors of affected sections and reviews areas of concern • informs the Chief of Police of ongoing activities of the assigned division • conducts internal investigations • prepares and submits required reports • participates in planning and research • assists in budget development • other duties as assigned 1. POLICE RECORDS a Police Records is under the direction Seant q-assignt> to Records/PIO/Planning and Research. The record s`r§tVt er jsor is directly responsible to the Commander of Support Se@ides. The�r��,c ord supervisor is regularly responsible for up to seven e oyees. 9to'Me of the responsibilities of the records supervisor are: -CD ` • manage in-house records and computer systems.'"` • trains and evaluates subordinates • assists in development of computer applications • completion of scheduled reports • coordinate computer usage, training • acts as liaison with other agencies • maintains supplies and equipment • assists in form development (For more complete description see City of Iowa City job description) a. Record Technicians are responsible to the supervisor of police records. Some of the responsibilities of Record Technicians are: • reviews case reports and arrest information • classifies, indexes and prepares information for entry in Records Management System • enters above data into RMS • answers phones and provides information and reports as appropriate • makes referrals on requests for information • maintains records • collects money for record services • other duties as assigned • answers phones and provides information and reports as appropriate • responds to requests for information • maintains log of officers reports and files various records • maintains court schedule for officers • assists officers in locating files • other duties as assigned (For more complete description see City of Iowa City job description) b. Station Masters are responsible to the Training/Accreditation Sergeant. Some of the responsibilities of Station Masters are: • assist general public with non -emergency services at the Police Department • Enter complaints into CAD system and relay information to JECC for dispatch. • Complete minor crime and non -action field reports Zg • Assists departmental personnel in the performance oUheir duties • Monitors radio/alarms w,; c • Communicates information to police, fired--.mbuF na ee personnel via radio rat • Enters information on CAD including tows, stoleg E.hicles, tiA�K to s and other information • Creates incident reports for calls for service z* • Other duties as assigned. rn (For more complete description see City of Iowa City job description) d. The Chiefs Administrative Coordinator (non -sworn) is responsible to the Chief of Police. The Administrative Coordinator is responsible for the following duties: • maintains payroll records and union contracts • reviews and submits maintains inventories and supplies • serves as a liaison between school crossing guards and the department • completes reports as required • answers phone and provides information or makes referrals • maintains training records • maintains Policy and Procedures manual • maintains forfeiture funds • maintains records on current grants and insures that files are in compliance • other duties as assigned 2. ANIMAL SERVICES The Animal Services section is responsible for enforcement of laws and ordinances pertaining to animals, issuance of licenses and permits, sheltering of animals, animal welfare and destruction of sick/injured or unclaimed animals. The Animal Shelter is under the direction of the Animal Services Supervisor (non -sworn). The Animal Services Supervisor is responsible to the Commander of Support Services, and supervises between two to five employees. Some of the responsibilities of the Animal Services Supervisor are: • administers daily operations of the animal shelter • trains and evaluates subordinates • enforces ordinances and assists in updating of animal control regulations • heads Animal Services Advisory Board • supervises the treatment and adoption of animals • provides public information/tours/lectures • completes required documentation of activities • assists in budget preparation • other duties as assigned (For more complete description see City of Iowa City job dperiptions) a. Under the Animal Services Supervisor are Anim@Sers Ors (non -sworn). Animal Services Officers are responsible to theT->Mf in* Se ices Supervisor. Some of the responsibilities of AnimaT�rvices ofrs are: rn • enforces ordinances and conducts investigatio • conducts educational activities :✓ W rn • picks up injured, stray and dead animals • attempts to locate owners of lost or injured animals • administers euthanasia drugs as required • maintains records for adoptions, licensing and reclaims • verifies vaccinations of animals • other duties as assigned (For more complete description see City of Iowa City job descriptions) Also directly responsible to the Animal Services Supervisor are the Animal Care Technicians (non -sworn). Some to the responsibilities of Animal Care Technicians are: • cleans and disinfects kennel area • cares for animals and performs animal behavior evaluations • Recommend animals for euthanasia and administers euthanasia drugs as required • prepare animals for rabies testing • supervises obedience training and shelter volunteers • dispatches animal control officers • perform adoption counseling • other duties as assigned (For more complete description see City of Iowa City job description) c. Also directly responsible to the Animal Services Supervisor are the Animal Center Assistants (non -sworn). Some of the responsibilities of Animal Center Assistants are: • cleans and disinfects kennel area • performs general custodial duties • cares for animals and assists in animal behavior evaluations • supervises shelter volunteers • dispatches animal control officers • updates animal control log entries • collects fees and issues receipts • other duties as assigned (For a complete description see City of Iowa City job description) 3. PLANNING AND RESEARCH The Planning and Research function is filled byq,,ser11 ant. -,fie sergeant is directly responsible to the Commander o�til{pa Servj=s, but shall have access to the Chief of Police as need ed--Thiuositia "is responsible for statistical analysis of data, identi n of tr tracking and compilation of data for scheduled repforardi f identified trends to appropriate sections or watches arE�ttredia.rela' In order to ensure the accurate and timely response tga ongoing situations, the sergeant of Planning and Research shall have`access to those resources and information necessary to develop required reports. Some of the responsibilities of the Sergeant of Planning and Research a re: • report review • development of forms • completes required reports • updating of information for daily watch meetings • completes weekly, monthly, quarterly and annual reports on activities • provide statistics and information for citizen questions/requests • completes information for government access channel (APB) • other duties as assigned • oversee the Records Supervisor • oversee the Community Relations function 4. COMMUNITY OUTREACH The Community Outreach section is staffed by four uniformed sworn officers (Community Relations Officer, Neighborhood Resource Officer, and 2 Downtown Liaison Officers) and a uniformed non -sworn Community Outreach Assistant who are directly responsible to the Sergeant of Planning and Research. Personnel in this section are trained in the areas of community relations, and crime prevention. Some of the functions of this section are: • develop, implement and maintain neighborhood watch organizations • serve as liaison between community groups and the department • provide advice/assistance in formulating crime prevention strategies • coordinate speakers and speaking engagements • develop informational displays for community events • other duties as assigned Sworn officers selected to this section serve for three years in that capacity. Upon completion of the assignment, each officer returns to the Patrol Section or are otherwise reassigned. (When an officer is in their final year of the assignment, another officer may be addedn a part time basis for training purposes) w 5. EVIDENCE CUSTODIAN The position of Evidence Custodian (non -sworn) is dir(0061 responsi to the Commander of Support Services. In the absence it EVide Custodian, the duties are performed by the Commaadrof--"§upp Services or designee. The Evidence Custodian is orep for evidence/property, which comes in to the possession oFthe lck�a City Police Department. Some of the duties of the Evidence Custodian are: • catalog and maintain evidence/property that is submitted • store and process film • submission of evidence to the appropriate lab • complete evidence sheets/reports • entry of evidence/property into records system • return evidence/property upon receiving disposition of a case • dispose of property/evidence according to law and existing policy • other duties as assigned TRAINING I ACCREDITATION OFFICER The Training/Accreditation function is filled by a sergeant who is directly responsible to the Commander of Support Services. Some of the duties of the Training/Accreditation Sergeant are: • direct supervisor of the Station Masters • identification of training needs • development of squad meeting training keeping of training records • development of training courses • posting of training opportunities • implementation of required training • maintenance of accreditation standards other duties as assigned manage, schedule and oversee Station Masters (for issues involving Station Masters, the Records Supervisor is directly responsible to the Commander Support Services) other duties as assigned 7. COMPUTER SYSTEM ANALYST The Computer System Analyst (non -sworn) is directly responsible to the Commander of Support Services. Some of the duties of the Computer System Analyst are: • maintenance of departmental computers • development of departmental software • other duties as assigned c� D. ORGANIZATIONAL CHART REVISIONS'Ti Revisions to the organizational chart for the Iowa City Zc I Department shall be as follows: -=4c) c r- -_^a r When changes are made in the Iowa City Police Deparm—Qt that affdo the organizational structure, a review of the organizatiort fchart*shall take place by the Chief office and any changes to the organiza tonal chart as necessary will be done to reflect the new structure. If the organizational chart is changed, an updated version will be distributed to all personnel. This policy and the current organizational chart shall be available to personnel on Power DMS. Jody Matherly, Chief of Police WARNING This directive is for departmental use only and does not apply in any criminal or civil proceeding. The department policy should not be construed as a creation of a higher legal standard of safety or care in an evidentiary sense with respect to third -party claims. Violations of this directive will only form the basis for departmental administrative sanctions. REDLINE VERSION Red highlights are deletions Green highlights are additions ORG-01.1 ORGANIZATION Date of Issue General Order Number October 13, 2000 00-09 Effective Date Section Code August 5, 2019 ORG-01 Reevaluation Date Amends / Cancels August2022 C.A.L.E.A. Reference 11.1.1,11.2.2,11.6.1,11.6.2, INDEX AS: e� Organization Responsibilities ----- m I. PURPOSE The purpose of this order is to define the organizational structure dd�lhe I%*'a City Police Department. cn II. POLICY It is the Policy of the Iowa City Police Department to maintain an organizational structure, which allows for the rapid response to the needs of the residents and visitors of Iowa City. While members of this department are primarily assigned to a particular function, it is recognized that on occasion they will be called upon to assist in a function other than their primary area of responsibility. III. DEFINITIONS IV. PROCEDURES A. CHIEF OF POLICE The Chief of Police is responsible to the City Manager of the City of Iowa City. The Chief of Police is granted authority to act from Iowa Code and the City Ordinances of Iowa City. The Chief of Police directly supervises up to ten employees and is functionally responsible for up to one hundred twenty (120) employees. The Chief of Police plans, directs, evaluates and manages the operations of the Iowa City Police Department. The Chief of Police is further empowered to formulate and implement new policy, operations and disciplinary procedures. The Chief of Police is further directed to foster positive relationships between the Police Department, outside agencies and the general public. Some of the responsibilities of the Chief of Police are: • review all significant incidents involving the department • develop and provide training for members of the department • develop and administer the budget for the department • reviews or conducts internal investigations • appoints, promotes within the department • evaluates staff • develops and implements policy • amend, suspend, supersede or cancel any rule, regulationr order--. • develop and implement changes in procedure �c The Iowa City Police Department consists of two divisionkelckOper' s and Support Services. Division commanders are respon!dirgctlye Chief of Police. Z ) B. FIELD OPERATIONS a"'r Field Operations consists of the Patrol and Investigative sections. Each section commander is responsible to the Commander of Field Operations. The Commander of Field Operations is directly responsible for six to ten employees and functionally responsible for up to 76 employees. Some of the responsibilities of the Commander of Field Operations are: • oversees, directs and reviews daily patrol and investigative operations • directs Lieutenant of Investigations • oversees the Special Response Team • oversees the bomb team • meets with command staff and reviews areas of concern • informs Chief of Police as to ongoing activities of the assigned division • conducts internal investigations • prepares and submits required reports • participates in planning and research • assists in budget development • other duties as assigned (For more complete description see City of Iowa City job descriptions) 1. PATROL SECTION The patrol section is divided into three different watches, Days, Evenings, and Late night watch. Each watch is headed by a Lieutenant who is usually responsible for fifteen to twenty-one employees. The Lieutenant of each watch is responsible to the Commander of Field Operations. The Patrol Lieutenants are responsible for the day to day operations of their respective watches. Some of the duties, which they are responsible for, are: • supervise field personnel • assist/conduct internal investigations • supervise the preparation of assignments and daily briefings • reviews reports • prepares reports on activities/functions • evaluates subordinates • conducts watch meetings&`y • other duties as assigned (For more complete description see City of Iowa Ci ;ab cl &ript of ns) ...-tom .� Under each Watch Commander are two Sergeants. S�gearL n each watch are directly responsible to their fpeogye watch commander. Patrol Sergeants supervise between teen twnineteen officers on a regular basis. Some of the duties, which patrol sergeants, are responsible for: • conducts daily watch meetings/briefings • supervises and prepares assignments • reviews reports • supervision of Field Training Officers and Probationary Officers • conducts investigations • inspects and maintains vehicles and equipment • visits officers in the field • other duties as assigned (For more complete description see City of Iowa City job descriptions) Patrol officers comprise the remainder of the sworn personnel on each watch and are responsible to their respective watch supervisors. Patrol officers are responsible for routine law enforcement duties, including but not limited to: • patrol/community policing • traffic enforcement • collision investigation • identification/collection of evidence • investigation of crimes • preparing reports • responding to calls for public service • other duties as assigned (For more complete description see City of Iowa City job descriptions) Street Crimes Action Team (SCAT) are directly responsible to a Patrol Sergeant. Some of the responsibilities of SCAT officers are: • Respond to violent crime incidents • conduct gang related investigations • conduct drug related investigations • targeted patrol/investigations • special assignments as needed • other duties as assigned Community Service Officers (CSO) supervisors of the watch to which responsibilities of CSOs are: • enforces parking regulations • directs traffic • collects stray animals • impounds vehicles • provides court messenger duties • other duties as assigned (non -sworn) are resp'lsible to the they are assigned. -,Some"6Mthe ox' Community Service Officers are assigned to the Day and Evening watches. (For more complete description see City of Iowa City job description) School Crossing Guards (non -sworn) are responsible to the Sergeant assigned to Records/PIO/Planning and Research. Responsibilities of School Crossing Guards are: direct traffic at the intersection to which they are assigned assist children in crossing the street coordinate student crossings with student crossing guards 2. INVESTIGATIVE SECTION The Investigative Section is headed by a Lieutenant who is responsible for the overall operations. The Lieutenant of Investigations is responsible to the Commander of Field Operations. Some of the responsibilities of the Lieutenant of Investigations are: supervise personnel conduct internal investigations • assignment of cases • review of reports • prepares reports on activities/functions • evaluates subordinates • coordinates multi -jurisdictional investigations with other agencies • other duties as assigned In the absence of the Lieutenant of Investigations, the Sergeant of Investigations shall assume duties of Investigation's Supervisor. The Sergeant in the Investigative Section is responsible for: • case preparation • reviews reports • supervision of Support watch • maintains records on forfeiture vehicles • prepares reports on activities/functions • supervise and oversee the operation of the Street Crimes Action Team (SCAT) • assumes duties of Lieutenant of Investigations during their absence Detectives/officers in the Investigative Section are responsible to the Lieutenant of Investigations. Some of the responsibilities of detectives are: • conducts interviews/interrogations *, • case preparation;, c "' • collection of evidence • conducts follow up investigations} w • disseminate intelligence to patrol C� ro • specialty assignments • Domestic Violence Detective Z • Sexual Assault Detective Cn • Computer Forensics Detective • Drug Task Force Detective • other duties as assigned Officers and detectives of the Iowa City Police Department are of equal rank. Investigations is a temporary assignment and upon completion of a rotation, detectives return to the patrol section or are otherwise reassigned. C. SUPPORT SERVICES Support Services consists of the following sections; Station Masters, Police Records, Animal Control, Planning and Research, Community Relations and Property Control. The head of each section is directly responsible to the Commander of Support Services. The Commander of Support Services is directly responsible to the Chief of Police. The Captain of Support Services is directly responsible for six to ten employees and functionally responsible for up to thirty employees. Some of the responsibilities of the Commander of Support Services are: • oversees, directs and reviews daily activities of the assigned sections • oversees all departmental training • evaluates personnel under their command • meets with supervisors of affected sections and reviews areas of concern • informs the Chief of Police of ongoing activities of the assigned division • conducts internal investigations • prepares and submits required reports • participates in planning and research • assists in budget development • other duties as assigned P� 1. POLICE RECORDS Police Records is under the direction Sergea�r, osjned M Records/PIO/Planning and Research. The records supWisor`is dire �etfF responsible to the Commander of Support Servicd6rm T49 recce supervisor is regularly responsible for up to seven emp @�s. Som" the responsibilities of the records supervisor are: • manage in-house records and computer systems" • trains and evaluates subordinates • assists in development of computer applications • completion of scheduled reports • coordinate computer usage, training • acts as liaison with other agencies • maintains supplies and equipment • assists in form development (For more complete description see City of Iowa City job description) a. Record Technicians are responsible to the supervisor of police records. Some of the responsibilities of Record Technicians are: • reviews case reports and arrest information • classifies, indexes and prepares information for entry in Records Management System • enters above data into RMS • answers phones and provides information and reports as appropriate • makes referrals on requests for information • maintains records • collects money for record services • other duties as assigned • answers phones and provides information and reports as appropriate • responds to requests for information • maintains log of officers reports and files various records • maintains court schedule for officers • assists officers in locating files • other duties as assigned (For more complete description see City of Iowa City job description) b. Station Masters are responsible to the Training/Accreditation Sergeant. Some of the responsibilities of Station Masters are: • assist general public with non -emergency services at the Police Department • Enter complaints into CAD system and relay information to JECC for dispatch. • Complete minor crime and non -action field reports • Assists departmental personnel in the performance of their duties • Monitors radio/alarms • Communicates information to police, fire and ambulance personnel via radio • Enters information on CAD including tows, stolen vghiclegaickets and other informations x" c� • Creates incident reports for calls for service^-- • Other duties as assigned. (For more complete description see City of Iowa City f6lWdespipti 4 d. The Chiefs Administrative Coordinator (non -sworn) i�Fesporrsible two the Chief of Police. The Administrative Coordinator is respo Bible for the following duties: • maintains payroll records and union contracts • reviews and submits maintains inventories and supplies • serves as a liaison between school crossing guards and the department • completes reports as required • answers phone and provides information or makes referrals • maintains training records • maintains Policy and Procedures manual • maintains forfeiture funds • maintains records on current grants and insures that files are in compliance • other duties as assigned 2. ANIMAL SERVICES The Animal Services section is responsible for enforcement of laws and ordinances pertaining to animals, issuance of licenses and permits, sheltering of animals, animal welfare and destruction of sick/injured or unclaimed animals. The Animal Shelter is under the direction of the Animal Services Supervisor (non -sworn). The Animal Services Supervisor is responsible to the Commander of Support Services, and supervises between two to five employees. Some of the responsibilities of the Animal Services Supervisor are: • administers daily operations of the animal shelter • trains and evaluates subordinates • enforces ordinances and assists in updating of animal control regulations • heads Animal Services Advisory Board • supervises the treatment and adoption of animals • provides public information/tours/lectures • completes required documentation of activities • assists in budget preparation • other duties as assigned (For more complete description see City of Iowa City job descriptions) a. Under the Animal Services Supervisor are Animal Services Officers (non -sworn). Animal Services Officers are responsible to the AnirWI Services Supervisor. Some of the responsibilities of Animg Servrees officers are: • enforces ordinances and conducts investigatig9k • conducts educational activities .::ter '� € • picks up injured, stray and dead animals v -0 • attempts to locate owners of lost or injured as • administers euthanasia drugs as required • maintains records for adoptions, licensing and reclaiMO • verifies vaccinations of animals • other duties as assigned (For more complete description see City of Iowa City job descriptions) b. Also directly responsible to the Animal Services Supervisor are the Animal Care Technicians (non -sworn). Some to the responsibilities of Animal Care Technicians are: • cleans and disinfects kennel area • cares for animals and performs animal behavior evaluations • Recommend animals for euthanasia and administers euthanasia drugs as required • prepare animals for rabies testing • supervises obedience training and shelter volunteers • dispatches animal control officers • perform adoption counseling • other duties as assigned (For more complete description see City of Iowa City job description) c. Also directly responsible to the Animal Services Supervisor are the Animal Center Assistants (non -sworn). Some of the responsibilities of Animal Center Assistants are: • cleans and disinfects kennel area • performs general custodial duties • cares for animals and assists in animal behavior evaluations • supervises shelter volunteers • dispatches animal control officers • updates animal control log entries • collects fees and issues receipts • other duties as assigned (For a complete description see City of Iowa City job description) 3. PLANNING AND RESEARCH The Planning and Research function is filled by a sergeant. The sergeant is directly responsible to the Commander of Support Services, but shall have access to the Chief of Police as needed. This position is responsible for statistical analysis of data, identificatioeof trends, tracking and compilation of data for scheduled reorts, %Jvardigg� of identified trends to appropriate sections or watches age ed relatas. In order to ensure the accurate and timely respsnse -to onping situations, the sergeant of Planning and Research sI4'5rhaV'9acc to those resources and information necessary to devela'f Fquirad reWi�g,�ts. Some of the responsibilities of the Sergeant of Planrti� and­Res6akh are: r • report review • development of forms • completes required reports • updating of information for daily watch meetings • completes weekly, monthly, quarterly and annual reports on activities • provide statistics and information for citizen questions/requests • completes information for government access channel (APB) • other duties as assigned • oversee the Records Supervisor • oversee the Community Relations function 4. COMMUNITY OUTREACH The Community Outreach section is staffed by - uniformed sworn officers (Community Relations Officer, Neighborhood Resource Officer, and ® Downtown Liaison Officer) and a uniformed non -sworn Community Outreach Assistant who are directly responsible to the Sergeant of Planning and Research. Personnel in this section are trained in the areas of community relations, and crime prevention. Some of the functions of this section are: • develop, implement and maintain neighborhood watch organizations • serve as liaison between community groups and the department • provide advice/assistance in formulating crime prevention strategies • coordinate speakers and speaking engagements • develop informational displays for community events • other duties as assigned Sworn officers selected to this section serve for M = years in that capacity. Upon completion of the assignment, each officer returns to the Patrol Section or are otherwise reassigned. for training. purposes) mmunity Relations is a five year assignment. Upon completion of their Community Relations assignment, the officer returns to the Patrol Section or are otherwise reassigned. (When an officer is in their another officPf S+ftbg aEjca: m a part 1 c? $}I 5. EVIDENCE CUSTODIAN'" The position of Evidence Custodian (non-sworn)1 r21rect& re�j7;dhy sible to the Commander of Support Services. In the abigge 69the E-*idence Custodian, the duties are performed by the CoW*ancter of`S"upport Services or designee. The Evidence CustodRh is ponsible for evidence/property, which comes in to the possession o the Iowa City Police Department. Some of the duties of the Evidence Custodian are: • catalog and maintain evidence/property that is submitted • store and process film • submission of evidence to the appropriate lab • complete evidence sheets/reports • entry of evidence/property into records system • return evidence/property upon receiving disposition of a case • dispose of property/evidence according to law and existing policy • other duties as assigned 6. TRAINING / ACCREDITATION OFFICER The Training/Accreditation function is filled by a sergeant who is directly responsible to the Commander of Support Services. Some of the duties of the Training/Accreditation Sergeant are: direct supervisor of the Station Masters identification of training needs development of squad meeting training • keeping of training records • development of training courses • posting of training opportunities • implementation of required training • maintenance of accreditation standards • other duties as assigned • manage, schedule and oversee Station Masters (for issues involving Station Masters, the Records Supervisor is directly responsible to the Commander Support Services) • other duties as assigned 7. COMPUTER SYSTEM ANALYST The Computer System Analyst (non -sworn) is directly responsible to the Commander of Support Services. Some of the duties of tbp Computer System Analyst are: • maintenance of departmental computers • development of departmental software`' c x- • other duties as assigned v D. ORGANIZATIONAL CHART REVISIONS Revisions to the organizational chart for the Iowa City Polio Department shall be as follows: When changes are made in the Iowa City Police Department that affect the organizational structure, a review of the organizational chart shall take place by the Chief office and any changes to the organizational chart as necessary will be done to reflect the new structure. If the organizational chart is changed, an updated version will be distributed to all personnel. This policy and the current organizational chart shall be available to personnel on Power DIAS. Jody Matherly, Chief of Police WARNING This directive is for departmental use only and does not apply in any criminal or civil proceeding. The department policy should not be construed as a creation of a higher legal standard of safety or care in an evidentiary sense with respect to third -party claims. Violations of this directive will only form the basis for departmental administrative sanctions. ADM-08.1 POLICE , MEDIA RELATIONS PUBLIC Date of Issue General Order Number NOVEMBER 20, 2001 01-07 Effective Date Section Code August 26, 2019 ADM-08 Reevaluation Date Amends/Cancels August2021 1 E5 C.A.L.E.A. 54.1.1, 51.1.2 INDEX AS: I. PURPOSE It is the purpose of this policy to establish guidelines for release and dissemination of public information to print and broadcast media. II. POLICY It is the policy of the Iowa City Police Department to cooperate fully and impartially with authorized news media representatives in their efforts to gather factual, public information pertaining to activities of the department, as long as such information gathering does not unduly interfere with departmental operations, ongoing investigations, infringe upon individual rights or violate the law. ADM-08.2 III. DEFINITIONS Public Information: Information that may be of interest to the general public regarding policy, procedures or events involving the department or other newsworthy information that is not legally protected, does not unduly interfere with the mission of the department, ongoing investigations, infringe upon the rights of an individual or compromise the legitimate safety and/or privacy interests of officers, victims, witnesses or others. News Media Representatives: Those individuals who are directly employed by agencies of the electronic or print media such as radio, television and newspapers. Freelance workers in this field are to be regarded as other members of the general public unless otherwise designated by the Chief of Police or his/her designee. Public Information Officer (PIO): The department's PIO serves as a central source of information for release by the department and responds to requests for information by the news media and the community. IV. PROCEDURES A. Duties of the Public Information Officer eu The department's PIO is available to: i) Be present at the scene of major incidents; (1) at the scene of major incidents the officet31ris cf-r�rge my designate an area for media to respond and P_rApVme route. The PIO will respond to this area and provid trorra9tion id updates to the media as available. nc Ci ii) assist the news media; D„� W iii) prepare and distribute media releases; 3r (1) when the PIO is unavailable, media releases will be provided by the on -duty watch commander or supervisor of the unit in charge of the incident. All media releases will identify the person issuing the release. iv) arrange for, and assist at, news conferences; v) coordinate and authorize the release of information about victims, witnesses and suspects; vi) assist in crisis situations within the agency and coordinate the release of authorized information concerning confidential agency investigations and operations. vii) The Public Information Officer will provide a single authoritative source for media contacts between 08:00 and 16:00 Monday through Friday. (1) When the PIO is not on -duty, the Watch Commander will handle media requests. In the event of an incident generating significant numbers of media inquiries, the Watch Commander will determine the need for the PIO to respond. (2) Questions regarding an investigation being handled by the investigative section will be handled by the Investigative Supervisor in the absence of the PIO. In instances where the ADM-08.3 Investigative Supervisor is unavailable, the request will be handled by the on -duty watch supervisor. (3) In the event of a prolonged SRT deployment, the SRT commander may request that the PIO respond to a designated location or he/she will designate a person to serve as liaison with the media. The SRT commander may also designate routes by which members of the media should approach the area. b) Cooperation with the Media i) Authorized news media representatives shall have reasonable access to the PIO, the Chief of Police or his/her designee and Command Staff of the department as governed by this policy. When information is denied to a media representative, the basis for that denial shall be fully and courteously explained. ii) This department recognizes authorized identification from all local, national and international news organizations. Failure of media personnel to present authorized identification may provide grounds for restricting access to non-public information or to incident scenes. iii) Public information shall be released to the news media and public as promptly as circumstances allow, in as objective a manner as possible. iv) Public information may be provided to news media representatives and the public by telephone. v) Ranking officers at crime or incident scenes may release irt€8rmation of a factual nature to the media as governed by thisc_policy VC refer. -toe inquiry to the PIC. Where the officer is unsure 4'helFpts Qr.. the propriety of releasing information, he/she shall refercth_m inViry tUlhe watch commander or PIO. —in rn vi) When an operation involves multiple agencies the ag'iMi_cy wJ§ primaV, jurisdiction will make determinations regarding ap i€ pri�te mv1d a releases. The Iowa City Police Department will prq-vide irmation consistent with this policy when it is the agency with° primary jurisdiction. The information should include the identification of assisting agencies. vii) Station Masters shall inform the watch commander as soon as possible upon receipt of information about events or activities that may be of media interest. viii)The Watch Commander shall be responsible for ensuring that the agency's PIO, Commander of Field Operations and Chief of Police are informed of events that may be of media interest. ix) Members of the Iowa City Police Department will be consistent in releasing information to the media for public dissemination. A decision to not release normally provided information shall not be solely based on the personal prominence of those involved. Conversely, information that is not routinely distributed shall not be put forth solely as a result of the personal prominence of an involved party. c) Non -investigative contact with the media is allowed and encouraged. Officers may provide information of a general nature which is not specific to an on- going investigation. ADM-08.4 d) Investigative Information From the initial stage of a criminal investigation until the completion of trial or disposition without trial, police personnel should refer requests for information to the Public Information Officer or his/her designee. Upon receipt of the request for information the following guidelines shall be adhered to: Information that may be released in connection with an investigation of an event or crime includes but is not limited to; (1) the type or nature of an event or crime; (2) the location, date and time, injuries sustained, damages, and a general description of how the incident occurred; (3) type of property taken; (4) information about the victim of a crime however it is the practice of the Iowa City Police Department to not identify victims by name; (5) requests for aid in locating evidence, a complainant or a suspect; (6) numbers of officers or people involved in an event or investigation, and the length of the investigation; and (7) name of the officer in charge of a case, their supervisor and assignment. (exception: the name of any undercover officer will not be released). (8) In instances where the disclosure of the above..infornAtion may jeopardize an investigation, pose a danger topeaon, obis reasonably likely to result in further vic' h zatit9i, e information will not be released -4 ii) Information that may not be released in con ton .,With MA INVESTIGATION of an event or crime, unless authorizes y ffie Cf Wi of Police or his/her designee includes but is not limited (1) the identity of a suspect prior to arrest unless such inf mation would aid in apprehending the suspect or serve to warn the public of potential danger; (2) the identity of any victim of a crime or any related information which, if divulged, could lead to the identification of victims or witnesses, if such disclosure would jeopardize an investigation to any significant degree, or if it would place any person in personal danger; (3) the identity of any critically injured or deceased person prior to notification of the next of kin; if a next of kin is not reasonably able to be located, the supervisor of the section conducting the investigation shall determine the method of release of this information; (4) the results of any investigative procedure such as lineups, polygraph tests, fingerprint comparison, ballistics test or other procedures (the fact that these tests have been performed may be revealed without further comment); (5) information which, if prematurely released may jeopardize the investigation or interfere with apprehension such as; the nature ADM-08.5 of leads, specifics of an "MO", details of the crime known only to the perpetrator and the police, or information that may cause the suspect to flee or more effectively avoid apprehension; (6) information that may be of evidentiary value in criminal proceedings; (7) specific cause of death unless officially determined by the medical examiner; and (8) the home address or telephone number of any member of the department. iii) Arrest Information (1) Following arrest, issuance of an arrest warrant or filing of an information or indictment, it is permissible to release (a) the accused's name, age, residence, occupation and family status; (b) the time and place of arrest, whether pursuit or resistance was encountered, whether weapons were used, charges placed against the suspect and description of contraband seized; (c) the identity of the arresting officers and the duration of the investigation unless the officers are engaged in undercover operations; and (d) the amount of bond, scheduled court dates and place of the suspect's detention. (e) a press release shall include the language: A criminal charge is merely an accusation and the defenda't is presumed innocent unless proven guilty tD (2) Following arrest and formal charging of a suspe',tut,�wfior to + adjudication, the following types of information shertld not bed released without the express permission of the GPf o olicg,,.,; or his/her designee. rn,. i �� I (a) Character or reputation of a defendant cs (b) Existence or contents of any confession,aldmisEii'on or statement of a defendant, or his/her failure or w unwillingness to make a statement (this does not preclude the release of information that is in the public domain) (c) Performance or results of any tests, or a defendant's refusal or failure to submit to tests. (Le. polygraph or voice stress analyzer) (d) Identity, statement or expected testimony of any witness (e) Any opinion about the guilt or innocence of a defendant or the merits of the case (f) Any opinion or knowledge of potential for a plea bargain or other pretrial action. e) Special Considerations - Criminal Matters Whether a crime scene or scene of another nature, police have an obligation to preserve the integrity of a scene to gather evidence and ADM-08.6 for other needed police activities. Therefore, police personnel will delineate the specific scene area and prevent all persons from entering that area for such length of time as there is a need to do so. It may be necessary for scene preservation purposes, and to control general access to the area, to exclude the general public from not only the scene itself, but from a reasonable area around the scene. However, officers must recognize the need for news media representatives to fulfill their obligation to view the immediate scene area for news gathering or photographing purposes. The media representatives will be accommodated, so far as conditions and circumstances permit, to go as near as practicable to the scene itself. News representatives are not to be considered the same as the general public in the area of a scene but rather as persons to be accommodated so that they may fulfill their task. ii) The news media shall not be allowed access to any area or scene of an incident or crime where there is possibility that evidence may be damaged, altered, destroyed or otherwise prejudiced by its existence being published or portrayed. Once evidence has been processed, removed or otherwise secured by the department, the media may be allowed to enter by permission of the commanding officer at the scene. (1) If a police related incident is within a private building, police personnel will secure and protect that part of the Uilding as may be necessary to protect the scen�B U0er sir h circumstances all persons may be excluded fri tkie gyene it processing is accomplished. If a request is ,a e a Rows media representative to enter a building or Prbth reof, apd such entry is not precluded because of police r 5tted . rpo the news representative must obtain permissio— m the o e or other person in charge of the building r dw,aylling; if permission is not given and so stated in the presencekOf police personnel, officers have an obligation to ensure that the denial is honored. (2) Suspects or accused persons in custody shall not be posed or arrangements made for photographs, telecasts or interviews, nor shall departmental personnel pose with suspects or accused persons in custody (3) When an individual is charged with a criminal offense and/or is sought by law enforcement authorities, photographs or mug shots may be released to the media to help locate the individual. No departmental photographs, mug shots, videotape, film or composites of subjects in custody shall otherwise be released to the media unless authorized by the Chief of Police or his/her designee. iii) Departmental personnel shall extend every reasonable courtesy to news media representatives at crime or incident scenes. Members of the Iowa City Police Department shall not engage in "off the record" comments. iv) At the scene of major crimes or incidents, such as hostage and barricade situations, the officer in charge shall designate a preliminary press area as early as reasonably possible and as close to the scene as safety and operational requirements allow. v) The fact that a suspected suicide has occurred may be reported to the media, along with factual information describing how it happened. The name, age, address, sex and occupation of the victim may also be released following notification of next of kin. The fact that a suicide note exists may also be acknowledged without further comment. The content of such notes is personal and confidential and shall not be released by the Iowa City Police Department. f) Special Considerations - Non -criminal Matters i) At the scene of significant accidents, man-made or natural catastrophes, the principles of media cooperation shall be maintained to the degree that they do not interfere with the mission of the police, fire, medical or other emergency relief workers. g) At fire related incidents, the decision to allow properly identified news media representatives to pass beyond fire lines or to restrict them from a fire area, will be the responsibility of the on -scene fire commander. h) Sensitive information relating to internal investigation of police officers shall not be released without the express permission of the Chief of Police or his/her designee. i) Daily activity reports will be made available on a routiW basil to roeLdia representatives. Statistical data may also be made availab Ethc nedia. cs Media representatives are expected to abide the Code of Ethics21htIisRd b e Society of Professional Journalists. In the event of a conflict between err er Ae Iowa City Police Department and the media, the parties involved anc rago bring the concern to the PIO or his/her designee for resolution. a) If a media representative wishes to speak with an individual tficer the request should be routed through the PIO or when unavailable the watch supervisor. The watch supervisor will make the determination as to the availability of the officer; however, to the extent possible these requests should be made in advance. Officers are expected to cooperate with media representatives to the extent of this policy. b) All media questions relating to the policies of the Iowa City Police Department should be directed to the Chief of Police or his/her designee. If questions arise when the Chief or his/her designee is not available, notification of the request shall be forwarded to the watch supervisor. ADM-08.8 Jody Matherly, Chief of Police WARNING This directive is for departmental use only and does not apply in any criminal or civil proceeding. The department policy should not be construed as a creation of a higher legal standard of safety or care in an evidentiary sense with respect to third -party claims. Violations of this directive will only form the basis for departmental administrative sanctions. C-) ^� rn rn REDLINE VERSION Red highlights are deletions Green highlights are additions POLICE O MEDIA RELATIONS PUBLIC Date of Issue General Order Number NOVEMBER 20, 2001 01-07 Effective Date Section Code August 26, 2019 ADM-08 Reevaluation Date Amends / Cancels August2021 INDEX AS: 1..I T 1 P. co �, w 1. PURPOSE" w It is the purpose of this policy to establish guidelines for release and dissemination o of public information to print and broadcast media. d .nw.w M II. POLICY It is the policy of the Iowa City Police Department to cooperate fully and impartially with authorized news media representatives in their efforts to gather factual, public information pertaining to activities of the department, as long as such information gathering does not unduly interfere with departmental operations, ongoing investigations, infringe upon individual rights or violate the law. ADM-08.2 III. DEFINITIONS Public Information: Information that may be of interest to the general public regarding policy, procedures or events involving the department or other newsworthy information that is not legally protected, does not unduly interfere with the mission of the department, ongoing investigations, infringe upon the rights of an individual or compromise the legitimate safety and/or privacy interests of officers, victims, witnesses or others. News Media Representatives: Those individuals who are directly employed by agencies of the electronic or print media such as radio, television and newspapers. Freelance workers in this field are to be regarded as other members of the general public unless otherwise designated by the Chief of Police or his/her designee. Public Information Officer (PIO): The department's PIO serves as a central source of information for release by the department and responds to requests for information by the news media and the community. IV. PROCEDURES A. Duties of the Public Information Officer The department's PIO is available to: i) Be present at the scene of major incidents; (1) at the scene of major incidents the officCcin rcharg fray designate an area for media to respond an-xesTbnse cute. The PIO will respond to this area and prove(Rnfa atirr nd updates to the media as available. c3 c yam' ii) assist the news media; iii) prepare and distribute media releases; co (1) when the PIO is unavailable, media releases will be provided by the on -duty watch commander or supervisor of the unit in charge of the incident. All media releases will identify the person issuing the release. iv) arrange for, and assist at, news conferences; v) coordinate and authorize the release of information about victims, witnesses and suspects; vi) assist in crisis situations within the agency and coordinate the release of authorized information concerning confidential agency investigations and operations. vii) The Public Information Officer will provide a single authoritative source for media contacts between Monday through Friday. (1) When the PIO is not on -duty, the Watch Commander will handle media requests. In the event of an incident generating significant numbers of media inquiries, the Watch Commander will determine the need for the PIO to respond. (2) Questions regarding an investigation being handled by the investigative section will be handled by the Investigative Supervisor in the absence of the PIO. In instances where the ADM-08.3 Investigative Supervisor is unavailable, the request will be handled by the on -duty watch supervisor. (3) In the event of a prolonged SRT deployment, the SRT commander may request that the PIO respond to a designated location or he/she will designate a person to serve as liaison with the media. The SRT commander may also designate routes by which members of the media should approach the area. b) Cooperation with the Media i) Authorized news media representatives shall have reasonable access to the PIO, the Chief of Police or his/her designee and Command Staff of the department as governed by this policy. When information is denied to a media representative, the basis for that denial shall be fully and courteously explained. ii) This department recognizes authorized identification from all local, national and international news organizations. Failure of media personnel to present authorized identification may provide grounds for restricting access to non-public information or to incident scenes. iii) Public information shall be released to the news media and public as promptly as circumstances allow, in as objective a manner as possible. iv) Public information may be provided to news media representatives and the public by telephone. v) Ranking officers at crime or incident scenes may release information of a factual nature to the media as governed by this policy or refer the inquiry to the PIO. Where the officer is unsure of the facts or the propriety of releasing information, he/she shall refer the inquiry to the watch commander or PIO. vi) When an operation involves multiple agencies the agency wiprimary jurisdiction will make determinations regarding ap- ria media releases. The Iowa City Police Department will prodirirmatidrP consistent with this policy when it is the agengyq-withvprim jurisdiction. The information should include the tftifi ation assisting agencies. is f c vii) shgy infer the watch commander as soon as possible upon receilftof in&mation about events or activities that may be of media interest. �0 viii)The Watch Commander shall be responsible for ensuring that the agency's PIO, Commander of Field Operations and Chief of Police are informed of events that may be of media interest. ix) Members of the Iowa City Police Department will be consistent in releasing information to the media for public dissemination. A decision to not release normally provided information shall not be solely based on the personal prominence of those involved. Conversely, information that is not routinely distributed shall not be put forth solely as a result of the personal prominence of an involved party. c) Non -investigative contact with the media is allowed and encouraged. Officers may provide information of a general nature which is not specific to an on- going investigation. d) /t137TiC�I! Investigative Information From the initial stage of a criminal investigation until the completion of trial or disposition without trial, police personnel should refer requests for information to the Public Information Officer or his/her designee. Upon receipt of the request for information the following guidelines shall be adhered to: Information that may be released in connection with an investigation of an event or crime includes but is not limited to; (1) the type or nature of an event or crime; (2) the location, date and time, injuries sustained, damages, and a general description of how the incident occurred; (3) type of property taken; (5) requests for aid in locating evidence, a complainant or a suspect; (6) numbers of officers or people involved in an event or investigation, and the length of the investigation; and (7) name of the officer in charge of a case, their supervisor and assignment. (exception: the name of any undercover officer will not be released). (8) In instances where the disclosure of the above information may jeopardize an investigation, pose a danger to any person, or is reasonably likely to result in further victimization, the information will not be released ii) Information that may not be released in connection ,with an INVESTIGATION of an event or crime, unless authorized by2- De Chief of Police or his/her designee includes but is not limited(M. (1) the identity of a suspect prior to arrest unless st N inf&matiew would aid in apprehending the suspect or seme-to torn tfe public of potential danger; -4� (2) the identity of any victim of a crime or any relaJt9nfaimatio,P- which, if divulged, could lead to the identificatidR;af viottmsPP witnesses, if such disclosure would jeopardize an-inves�t,,i,�ation to any significant degree, or if it would place any pelson in personal danger; (3) the identity of any critically injured or deceased person prior to notification of the next of kin; if a next of kin is not reasonably able to be located, the supervisor of the section conducting the investigation shall determine the method of release of this information; (4) the results of any investigative procedure such as lineups, polygraph tests, fingerprint comparison, ballistics test or other procedures (the fact that these tests have been performed may be revealed without further comment); (5) information which, if prematurely released may jeopardize the investigation or interfere with apprehension such as; the nature ADM-08.5 of leads, specifics of an "MO", details of the crime known only to the perpetrator and the police, or information that may cause the suspect to flee or more effectively avoid apprehension; (6) information that may be of evidentiary value in criminal proceedings; (7) specific cause of death unless officially determined by the medical examiner; and (8) the home address or telephone number of any member of the department. iii) Arrest Information (1) Following arrest, issuance of an arrest warrantor filing of an information or indictment, it is permissible to release (a) the accused's name, age, residence, occupation and family status; (b) the time and place of arrest, whether pursuit or resistance was encountered, whether weapons were used, charges placed against the suspect and description of contraband seized; (c) the identity of the arresting officers and the duration of the investigation unless the officers are engaged in undercover operations; and (d) the amount of bond, scheduled court dates and place of the suspect's detention. (2) Following arrest and formal charging of a suspect, but prior to adjudication, the following types of information should not be released without the express permission of the Chief of Police or his/her designee. (a) Character or reputation of a defendant (b) Existence or contents of any confession, admission or statement of a defendant, or his/her failure o unwillingness to make a statement (this doesiot preclude the release of information that-:kTin floe pubtjin domain) '' ; 05 -- (c) Performance or results of any tests"--qr acNeferMant's refusal or failure to submit to testslf pglygrVJ or voice stress analyzer) (d) Identity, statement or expected testimMy"bf My AiTess (e) Any opinion about the guilt or innocence oft defendant or the merits of the case (f) Any opinion or knowledge of potential for a plea bargain or other pretrial action. e) Special Considerations - Criminal Matters Whether a crime scene or scene of another nature, police have an obligation to preserve the integrity of a scene to gather evidence and ADM-08.6 for other needed police activities. Therefore, police personnel will delineate the specific scene area and prevent all persons from entering that area for such length of time as there is a need to do so. It may be necessary for scene preservation purposes, and to control general access to the area, to exclude the general public from not only the scene itself, but from a reasonable area around the scene. However, officers must recognize the need for news media representatives to fulfill their obligation to view the immediate scene area for news gathering or photographing purposes. The media representatives will be accommodated, so far as conditions and circumstances permit, to go as near as practicable to the scene itself . News representatives are not to be considered the same as the general public in the area of a scene but rather as persons to be accommodated so that they may fulfill their task. ii) The news media shall not be allowed access to any area or scene of an incident or crime where there is possibility that evidence may be damaged, altered, destroyed or otherwise prejudiced by its existence being published or portrayed. Once evidence has been processed, removed or otherwise secured by the department, the media may be allowed to enter by permission of the commanding officer at the scene. (1) If a police related incident is within a private building, police personnel will secure and protect that part of the building as may be necessary to protect the scene. Under such circumstances all persons may be excluded from the scene until processing is accomplished. If a request is made by a news media representative to enter a building or part thereof, and such entry is not precluded because of police related purposes, the news representative must obtain permission from the owner or other person in charge of the building or dwelling; if permission is not given and so stated in the presgpce of police personnel, officers have an obligation to er,Wure tt the denial is honored. `n (2) Suspects or accused persons in custody shalCpoRe posed or arrangements made for photographs, tele2tis V intqMws, nor shall departmental personnel pose with SbRecttss or apelsed persons in custody M (3) When an individual is charged with a crimir Zffense ar is sought by law enforcement authorities, photographs or mug shots may be released to the media to help locate the individual. No departmental photographs, mug shots, videotape, film or composites of subjects in custody shall otherwise be released to the media unless authorized by the Chief of Police or his/her designee. iii) Departmental personnel shall extend every reasonable courtesy to news media representatives at crime or incident scenes. Members of the Iowa City Police Department shall not engage in "off the record" comments. ADM-08.7 iv) At the scene of major crimes or incidents, such as hostage and barricade situations, the officer in charge shall designate a preliminary press area as early as reasonably possible and as close to the scene as safety and operational requirements allow. v) The fact that a suspected suicide has occurred may be reported to the media, along with factual information describing how it happened. The name, age, address, sex and occupation of the victim may also be released following notification of next of kin. The fact that a suicide note exists may also be acknowledged without further comment. The content of such notes is personal and confidential and shall not be released by the Iowa City Police Department. f) Special Considerations - Non -criminal Matters i) At the scene of significant accidents, man-made or natural catastrophes, the principles of media cooperation shall be maintained to the degree that they do not interfere with the mission of the police, fire, medical or other emergency relief workers. g) At fire related incidents, the decision to allow properly identified news media representatives to pass beyond fire lines or to restrict them from a fire area, will be the responsibility of the on -scene fire commander. h) Sensitive information relating to internal investigation of police officers shall not be released without the express permission of the Chief of Police or his/her designee. i) Daily activity reports will be made available on a routine basis to media representatives. Statistical data may also be made available to the media. Media representatives are expected to abide the Code of Ethics published by the Society of Professional Journalists. In the event of a conflict between a member of the Iowa City Police Department and the media, the parties involved are encouraged to bring the concern to the PIO or his/her designee for resolution. a) If a media representative wishes to speak with an individual officer the request should be routed through the PIO or when unavailable the watch supervisor. The watch supervisor will make the determination�as to the availability of the officer; however, to the extent possib118 theses requests should be made in advance. Officers are expected to cooarate ith rrria representatives to the extent of this policy. —+ b) All media questions relating to the policies of the Iowa City Age l*pa*-Mt should be directed to the Chief of Police or his/her desig. b. If questi�r s arise when the Chief or his/her designee is not available,ias- on gt_t e request shall be forwarded to the watch supervisor. G? � w ADM-08.8 Jody Matherly, Chief of Police WARNING This directive is for departmental use only and does not apply in any criminal or civil proceeding. The department policy should not be construed as a creation of a higher legal standard of safety or care in an evidentiary sense with respect to third -party claims. Violations of this directive will only form the basis for departmental administrative sanctions. c c� rn n a i o2R w W .n ADM-03.1 PERSONAL APPEARANCE AND UNIFORM REGULATIONS Original Date of Issue General Order Number May 23, 1994 90-03 Effective Date of Reissue Section Code August 29, 2019 ADM-03 Reevaluation Date Amends August 2022 C.A.L.E.A. Reference 12.2.1g; 17.5.2 1 (see "INDEX AS: INDEX AS: Ammunition Specifications Care of Uniform Clothing and Equipment Leather Goods Classificationm Personal Appearance, Replacement and Maintenance of Uniforms Wearing of the Uniform p PURPOSE: The purpose of this order is to establish the standards of uniform dress and authorized equipment for sworn officers and uniformed civilian personnel. ADM-03.2 POLICY - UNIFORM REGULATIONS A. All sworn and uniformed civilian personnel of the Iowa City Police Department are governed by this order. B. All sworn and uniformed civilian personnel, while on duty, shall wear the pre- scribed uniform, except: 1. When traveling to and from work (optional). 2. When on special assignment and authorized by a commanding officer. 3. When making a court appearance, outside of regular duty (optional). 4. When making public appearances and authorized by a commanding officer. 5. When assigned to Criminal Investigation's Section (Criminal Investiga- tion Section supervisors and Investigators) unless otherwise directed by the Division Commander or the Chief of Police. C. All sergeants and watch commanders shall wear the prescribed uniform while on duty, except as noted in (B) above. D. Uniforms, when worn, shall be neat, clean, and well pressed. Shoes, leather, and brass shall be polished. E. All officers assigned to plainclothes duties shall carry the issued badge case with shield while on duty. In the case of an emergency situation, planned raid, etc., the shield will be displayed in a prominent place for identification II. UNIFORM All uniforms will be approved and issued by the Department. No substitutions, changes or variations may be worn unless approved prior by the Ch a of Police. Uniforms will be classified as "Summer, Summer Optional," Vinte*. nd :'Class A". rca e .w. A. Patrol Officer & Sergeantr 1. Dark navy shirt 2. Dark navy trousers, and? 3. T-shirt blue/black or white (summer)` N 4. Dark navy outer garment B. Watch Commander, Captain, Chief of Police 1. Dark navy shirt 2. Dark navy trousers, and 3. T-shirt dark navy/black or white 4. Dark navy outer garment C. Community Service Officers/Community Outreach Assistant 1. Light blue shirt 2. Dark navy trousers 3. T-shirt dark navy/black or white (summer) 4. Dark navy outer garment D. Stationmasters Light blue shirt Dark navy trousers Sweater E. Records 1. Department issued polo shirt (summer), Department issued long - sleeve shirt (winter) 2. Tan trousers -summer, black trousers -winter F. Animal Services Personnel 1. Light brown shirts - long -sleeve and short -sleeve 2. Dark brown trousers 3. Dark brown/white turtleneck/dickey (winter) 4. T-shirt tan, black or white 5. Dark brown outer garment Animal Services personnel other than officers are authorized to wear approved jeans or tan colored trousers along with Departmental issued t- shirt and sweat -shirt. G. Department Shoulder Patches Uniformed Patrol, Community Service, Community Outreach and Animal Service officers will wear Departmental approved shoulder pai-r6es on all uniform shirt and coats. H. Class "A° Uniforma `-� ram•` -,� The Class A uniform will consist of a dark navy dress blaZ`er*an(Vmatching trousers. Non -Department issued uniform pants are not atro ed..rO is t8_5e worn with the winter shirt and tie. The dress hat is a standil d partzof this uniform. The Class A uniform will be issued to Command Staff and worn at formal events as directed by the Chief of Police. Winter Uniform Shirt — Long sleeve dress shirt (Flying Cross or Blauer Supershirt) Undershirt — Black or white t-shirt, black mock t-shirt, black turtleneck, black mock turtleneck, black dickey (these shirts may have an exposed original manufacturer emblem on the neck that is black, gray, or white in color and no larger than 1 ° X 1 ") Tie — Optional navy blue (open collar with no tie is acceptable) ADM-03.4 Pants — Dress pants, dress pants with interior cargo pockets and exterior pocket cargo pants are allowed with the Winter Uniform). Non -Department issued uniform pants are not allowed. Shoes/Boots - Black military style boot or oxford with a plain rounded shinable toe Socks - When wearing shoes, socks shall be black or dark navy in color, of sufficient height to cover the exposed leg area when wearing trousers. When wearing boots, white socks are also authorized Hat — Department issued dress hat, baseball cap, stocking cap or arctic fur hat are authorized, as well as a personally owned all black stocking cap (no secondary color, writing or insignia is allowed) J. Summer Uniform Shirt — Short sleeve dress shirt (Flying Cross or Blauer Supershirt) Undershirt— Black or white t-shirt Pants — Dress pants or dress pants with interior cargo pockets [no exterior pocket cargo pants are allowed with this Summer Uniform - See more information below in "Summer Uniform (Optional)"]. Non -Department issued uniform pants are not allowed. Shoes/Boots - Black military style boot or oxford with a plain rounded ... shinable toe n r Socks - When wearing shoes, socks shall be black or dark y ir�olor -41 sufficient height to cover the exposed leg area when wearirtgt ug rs. ' When wearing boots, white socks are also authorized` V: rya Hat — Department issued dress hat or baseball cap K. Summer Uniform (Optional) Shirt — Short sleeve polo (the newer style polo with "POLICE" on the back) Undershirt — Black or white t-shirt Hat — Department issued baseball cap Pant Option for Summer Uniform (Optional) Pants - Exterior pocket cargo pants [no dress pants or dress pants with interior cargo pockets are allowed with the Summer Uniform (Optional)]. Non -Department issued uniform pants are not allowed. Shoes/Boots - Black military style boot or oxford with a plain rounded shinable toe Socks - When wearing shoes, socks shall be black or dark navy in color, of sufficient height to cover the exposed leg area when wearing trousers. When wearing boots, white socks are also authorized Shorts Option for Summer Uniform (Optional) Shorts — Department issued shorts may be worn during the months of June, July or August, only, regardless of the projected or actual temperature. Non - Department issued uniform shorts are not allowed. Shoes — Sturdy, black athletic shoes without any type of decorative stitching or adornment (these shoes must be all black — no other secondary or accent color will be allowed on this shoe) Socks - Socks shall be black or dark navy in color and have no height requirement L. Uniform Calendar April: Winter or Summer Uniform (individual officer's choice) May— September: Summer Uniform October: Winter or Summer Uniform (individual officer's choice) November— March: Winter Uniform h WEARING THE UNIFORM ��CP r c rrz The following regulations will apply to all Departmental personnel, uubt e inniform. N) A. Cap r� 1. The uniform cap will be worn at the discretion of the individual officer, except when directed by a supervisor for extended periods of special duty, such as parades, formal or ceremonial functions, funerals. 2. The cap will be worn in such a manner that the lower -most part of the cap bill will be on a line horizontal with the eyebrows. 3. All caps will be worn with the plastic grommets in place, not removed. The proper cap shield shall be worn on the cap at all times. Patrol officers shall wear a black vinyl cap strap with gold buttons. All personnel above the rank of patrol officer shall wear gold cap straps and gold cap buttons. The Chief, Captains and Lieutenants are authorized to wear rank specific gold embroidery on the bill of the cap. ADM-03.6 NOTE: All patrol personnel and CSOs will have a Departmental issued dark navy "Arctic" fur hat and/or a stocking hat. These hats may be prescribed as part of the uniform of the day in extremely cold weather. B. Shirts 1. The long -sleeve shirt may be buttoned at the collar and worn with a tie or open -collared with an authorized t-shirt, turtleneck or dickey. Shirt sleeves will always be buttoned at the cuff and never rolled up at the wrist. 2. Uniform shirts shall have the pockets buttoned, with no bulky items contained therein. It is recommended that no items (pens or pencils) will be visible protruding from the pocket or flap. 3. T-shirts When a uniform shirt is worn without a tie, turtleneck or dickey, a high neck style t-shirt will be worn. V-neck T-shirts are not authorized with the open collar shirt. The T-shirt sleeves shall not protrude below the sleeve on the short -sleeve shirt. C. Ties and Tie Bars 1. Ties worn by Department uniformed personnel shall be the official departmental specified tie. No other color or style will be permitted. 2. Only Departmental authorized tie bars or tie -tacks are permitted. No other insignia, tie bars or tie -tack shall be worn. The tie bars or tie - tacks will be worn at a point on the tie parallel to the bottom of the shirt pocket flap when the flap is closed. 3. The wearing of tie -tacks or bars is optional. r D. Trousers " 1. All trousers will be of a length that allows the cuff todouth to of the shoe at the laces. Any lesser length will not be Fmitteg. 2. Trousers will be clean and pressed at all times and Ib of bre worn -if showing signs of wear. ` r 3. Except for special assignments, trousers shall not bezworn "used or tucked into boots. E. Shoes and Socks 1. Shoes shall be a black military style boot or oxford with a plain rounded toe. Any other style of footwear must be approved by the Watch Commander. Shoes or boots with any type of decorative stitching or adornment will not be allowed. Shoes and boots shall be kept clean, shined, and in good repair. 2. Socks shall be black or dark navy in color, of sufficient height to cover the exposed leg area when wearing trousers. 3. Socks of other color may be worn if required for a medical condition but the exposed portion of the sock must be black or dark navy in color. 4. A black lace type or pull -on boot is acceptable as winter footwear. Wearing of the winter footwear will be determined by the weather conditions and approval of the Watch Commander. G. Other Garments 1. Jackets and coats shall be of the color and style approved and designated by the Department. 2. Gloves — only gloves issued or approved by the Department shall be worn. 3. Raincoat and cap — only rain gear as approved and issued by the Department shall be worn. H. Emblems and Insignia 1. With the exception of raincoats, all outer garments and shirts of the prescribed police uniform will have affixed to them an official Iowa City Police Department patch. Exceptions to this are personnel assigned to Communications, Records, Animal Service Officers, and other specialized units at the direction of their commaoing officer. 2. Unless exempted, all uniformed sworn and civilian persnnel shall wear the prescribed name plate, with their namE!�?po " rving'5ince° date engraved on it. Name plates shall be work iNVWl (TAiforrtillhirts, just above the flap of the right breast pocket/area?""- a. All uniformed sworn personnel will wear a calgred najne plate. b. Uniformed civilian personnel will wear a sill old'ed name plate. N C. Animal Control will wear a name plate as designated by the Chief of Police. d. On all Department issued coats, a cloth name patch will be sewn on the right front identifying first initial/last name. 3. A police shield issued to a uniformed officer or civilian shall be worn on all outer garments and caps (ball caps and stocking caps exempt) while on duty. Uniform shirts and jackets have tabs for the wearing of the shield and they shall be worn on the tabs. 4. The designation of rank insignia shall be worn as prescribed. a. Sergeants shall wear three stripe chevrons on each sleeve of all long- and short -sleeve uniform shirts and on all jackets, excluding rainwear. b. Above the rank of Sergeant, uniformed personnel shall wear rank designation on the collars of each shirt and on the shoulders of each jacket. The rank designation will be as follows. 1) Lieutenant - single gold bar 2) Captain - double gold bar ADM-03.8 3) Chief of Police - gold eagle or four gold stars. NOTE: Insignia will be one inch from the front edge of the shirt collar and centered between the top and bottom of the collar. [see sketched examples at end of General Order] 6. Officers receiving meritorious awards may wear the award's designated ribbon under the officer's shield on the left breast pocket. 7. No other insignia, pins, charms, etc., may be worn on the uniform except those outlined in this General Order, unless express permission of the Chief of Police has been obtained. Jewelry All employees may have pierced ears. A single stud type earing with a diameter less than inch may be worn on each earlobe. No earring will extend below the earlobe. Any piercing or alteration to any area of the body visible in any authorized uniform or civilian attire that is distracting, inconsistent with a professional appearance or noticeably distorts normal anatomical features and that is not medically required, nor a reasonable elective cosmetic surgery performed by a licensed physician, is prohibited. Such prohibited body alterations include, but are not limited to: 1. Body piercings of the face, head, neck, nose, mouth, and hands is prohibited for sworn and uniformed civilian employees. 2. Tongue splitting or bifurcation 3. Complete or transdermal implantation of any objects other than hair replacement or other reasonable elective cosmetic surgery performed by a licensed physician 4. Abnormal shaping of the ears, eyes, or nose 5. Outlandish or unnatural contact lens colors or color variatic?r s that detract from a professional appearance 6. Gauging or gradually increasing the radius of a sur&ally i guced -, opening in the flesh in areas such as the earlobes oflips 7. Abnormal filing or filling of the teeth C? rQ 8. Dental jewelry or unnatural appearing covers suchsrills 9. Extraocular implants Also see SOG 19-01 Tattoos Body Art Brands and Body M6dificatlols I. IV. EQUIPMENT A. Protective Body Armor All sworn Iowa City Officers will be furnished body armor designed to be worn under the uniform shirt. Special assignments such as investigations may be issued external carriers. Body armor will be maintained and replaced utilizing standards recommended through the National Institute of Justice. Patrol Officers are required to wear their body armor at all times while on duty. All other officers should have their body armor readily available while on -duty. The exception to this would be that officers ADM-03.9 assigned bicycle duty do not need to carry their body armor on their bicycle when high temperatures allow them the choice not to wear body armor. The wearing any other body armor must be approved by the Chief of Police. B. Ammunition All sworn personnel shall be issued ammunition. No other ammunition, except Department approved, will be carried while on duty. C. Weapon While on duty, all sworn personnel shall carry a Department issued sidearm weapon. The make, barrel length and type of weapon shall be designated by the Chief of Police. D. Handcuffs One pair of handcuffs is issued by the Police Department. An officer may carry an extra pair of his/her own, if so desired, in a case issued by the Department. E. Pen Personal preference, but with black or blue ink. F. Watch Personal preference, but capable of keeping accurate time. G. Flashlight As furnished by the Department. H. Asp As furnished by the Department. I. Traffic Whistle �° { As approved by the Department. - -- II. V. LEATHER GOODSrn All leather goods, except jackets, shoes, and boots, worn by unif'ormek�worn and uniformed civilian personnel, will have the black, basket weave design. All leather goods shall be kept clean, in good repair, and will be polished at all times. Certain specialized units/details may be exempted as determined by their supervisor (example: Color/Honor Guard). For regulation wear, the following leather items are approved and required: A. Belts 1. The 2-1/4" wide utility belt will be the main outer belt worn by all uniformed sworn personnel, below the rank of Captain, for street use. The prescribed 1-1/2" to 1-3/4" trouser belt shall be worn under the utility belt. C C. R A F Uniformed sworn personnel may wear a concealed duty belt suspension system at their own expense after obtaining written permission approved by the Chief of Police. Holster Officers will be issued holsters compatible with the type of weapon they are issued. Any other holster (shoulder, etc.) used while on duty must be authorized by the Division Commander. An alternate holster may be worn by officers assigned to office duty if authorized by the Chief of Police. While on duty, sidearms will be carried by plainclothes officers in an authorized and approved holster. Magazine Pouch The magazine pouch is to be worn on the belt and readily accessible. OC Holder The OC holder containing the Department authorized canister of OC is to be worn on the opposite side from the holster. Handcuff Case The handcuff case is to be worn on the belt and readily accessible. ASP Carrier If worn, the ASP carrier or scabbard is to be carried in position. G. Portable Radio Holder The portable radio holder is to be worn on the opposite holster. re y afessibJe 5 sidm e _� .Nr sv � H. Flashlight Holder `�) The flashlight holder is to be worn on the belt in a readily accessible position. Belt Keepers A minimum of four belt keepers will be worn. Two keepers will be worn in the front, one to the left and one to the right. A keeper shall be worn between the holster and asp carrier. The two remaining keepers will be worn positioned to the corner of the rear trousers pocket, on each side left and right. All belt keepers will be worn attached around the utility and ADM-03.11 trouser belt. Officers wearing Department issued duty -belt systems not requiring keepers need not wear keepers. VI. SPECIAL ASSIGNMENTS / NEED Uniforms and equipment needed outside of the general issue for special assignments/needs (examples: Bicycle Patrol, Walking Patrol, SCAT, SRT, and Pregnancy) will be issued and replaced as directed by the Chief of Police. VII. CARE AND REPLACEMENT OF ISSUED POLICE EQUIPMENT All Departmental employees are responsible for the care and maintenance of their issued uniforms and equipment. Should any items become worn or damaged, a request for replacement is to be made with the Captain of Administrative Services. When approved, the damaged or worn item will be turned in as an exchange. Jody Matherly CHIEF OF POLICE WARNING This directive is for departmental use only and does not apply in any criminal or civil proceeding. The department policy should not be construed as a creation of a higher legal standard of safety or care in an evidentiary sense with respect to third -party claims. Violations of this directive will only form the basis for departmental administrative sanctions. " w r� hh� wO uyy�li _DTAffil Sketch Examples - INSIGNIA BILL BE PLACED AT THE APPROXIMATE CENTER OF THE COLLAR 1" FROM THE FRONT EDGE Chief Captain and Lieutenant Alternate for Chief: EDGE t�1 {7 ;> N N REDLINE VERSION Red highlights are deletions Green highlights are additions ADM-03.1 PERSONAL APPEARANCE AND UNIFORM REGULATIONS Original Date of Issue General Order Number May 23, 1994 90-03 Effective Date of Reissue Section Code August 29, 2019 1 ADM-03 Reevaluation Date Amends August 2022 C.A.L.E.A. Reference 12.2.1g; 17.5.2 (see "INDEX AS:") INDEX AS: Ammunition Specifications h Care of Uniform Clothing and Equipment? r- Leather Goods Classification Personal Appearance M—'$ Replacement and Maintenance of Uniforms ry Wearing of the Uniform > ^v PURPOSE: The purpose of this order is to establish the standards of uniform dress and authorized equipment for sworn officers and uniformed civilian personnel. ADM-03.2 I. POLICY - UNIFORM REGULATIONS A. All sworn and uniformed civilian personnel of the Iowa City Police Department are governed by this order. B. All sworn and uniformed civilian personnel, while on duty, shall wear the pre- scribed uniform, except: 1. When traveling to and from work (optional). 2. When on special assignment and authorized by a commanding officer. 3. When making a court appearance, outside of regular duty (optional). 4. When making public appearances and authorized by a commanding officer. 5. When assigned to Criminal Investigation's Section (Criminal Investiga- tion Section supervisors and Investigators) unless otherwise directed by the Division Commander or the Chief of Police. C. All sergeants and watch commanders shall wear the prescribed uniform while on duty, except as noted in (B) above. D. Uniforms, when worn, shall be neat, clean, and well pressed. Shoes, leather, and brass shall be polished. E. All officers assigned to plainclothes duties shall carry the issued badge case with shield while on duty. In the case of an emergency situation, planned raid, etc., the shield will be displayed in a prominent place for identification II. UNIFORM All uniforms will be approved and issued by the Department. No substitutions, changes or variations may be worn unless approved prior by the ighief of Police. Uniforms will be classified as "Summer," "Summer OptionaU "Wider" a'nd`y Class A" — , A. Patrol Officer & Sergeant =tom g 1. Dark navy shirt 2. Dark navy trousers, and'-r* 3. T-shirt blue/black or white (summer) - 4. Dark navy outer garment B. Watch Commander, Captain, Chief of Police 1. Dark navy shirt 2. Dark navy trousers, and 3. T-shirt dark navy/black or white 4. Dark navy outer garment C. Community Service Officers/Community Outreach Assistant 1. Light blue shirt 2. Dark navy trousers 3. T-shirt dark navy/black or white (summer) 4. Dark navy outer garment MI93kkyi�rk C D. Stationmasters 1. Light blue shirt 2. Dark navy trousers 3. Sweater C F G it Records Department issued polo sleeve shirt (winter) shirt (summer), Department issued long - Tan trousers -summer, black trousers -winter Animal Services Personnel 1. Light brown shirts - long -sleeve and short -sleeve 2. Dark brown trousers 3. Dark brown/white turtleneck/dickey (winter) 4. T-shirt tan, black or white 5. Dark brown outer garment Animal Services personnel other than officers are authorized to wear approved jeans or tan colored trousers along with Departmental issued t- shirt and sweat -shirt. Department Shoulder Patches Uniformed Patrol, Community Service, Community Outreach ang Animal Service officers will wear Departmental approved shoulder patdr6s on all uniform shirt and coats. Class "A" Uniform` The Class A uniform will consist of a dark navy dress blazeLffh tFiatchi W trousers. Non -Department issued uniform pants are not al(d. RCS's to be worn with the winter shirt and tie. The dress hat is a standard part2g this uniform. The Class A uniform will be issued to Command Staff and worn at formal events as directed by the Chief of Police. Winter Uniform Shirt — Long sleeve dress shirt (Flying Cross or Blauer Supershirt) Undershirt — Black or white t-shirt, black mock t-shirt, black turtleneck, black mock turtleneck, black dickey (these shirts may have an exposed original manufacturer emblem on the neck that is black, gray, or white in color and no larger than 1" X 1 ") Tie — Optional navy blue (open collar with no tie is acceptable) K. Pants — Dress pants, dress pants with interior cargo pockets and exterior pocket cargo pants are allowed with the Winter Uniform). Non -Department issued uniform pants are not allowed. Shoes/Boots - Black military style boot or oxford with a plain rounded shinable toe Socks - When wearing shoes, socks shall be black or dark navy in color, of sufficient height to cover the exposed leg area when wearing trousers. When wearing boots, white socks are also authorized Hat — Department issued dress hat, baseball cap, stocking cap or arctic fur hat are authorized, as well as a personally owned all black stocking cap (no secondary color, writing or insignia is allowed) Summer Uniform Shirt — Short sleeve dress shirt (Flying Cross or Blauer Supershirt) Undershirt — Black or white t-shirt Pants — Dress pants or dress pants with interior cargo pockets [no exterior pocket cargo pants are allowed with this Summer Uniform - See more information below in "Summer Uniform (Optional)"]. Non -Department issued uniform pants are not allowed. Shoes/Boots - Black military style boot or oxford with a plain rounded shinable toe , Socks - When wearing shoes, socks shall be black or darkisy i' -.co sufficient height to cover the exposed leg area when weariiour: When wearing boots, white socks are also authorized Hat — Department issued dress hat or baseball cap y> c1) w Summer Uniform (Optional) r bf „tea Shirt — Short sleeve polo (the newer style polo with "POLICE" on the back) Undershirt — Black or white t-shirt Hat — Department issued baseball cap Pant Option for Summer Uniform (Optional) Pants - Exterior pocket cargo pants [no dress pants or dress pants with interior cargo pockets are allowed with the Summer Uniform (Optional)]. Non -Department issued uniform pants are not allowed. ADM-03.5 Shoes/Boots - Black military style boot or oxford with a plain rounded shinable toe Socks - When wearing shoes, socks shall be black or dark navy in color, of sufficient height to cover the exposed leg area when wearing trousers. When wearing boots, white socks are also authorized Shorts Option for Summer Uniform (Optional) Shorts — Department issued shorts may be worn during the months of June, July or August, only, regardless of the projected or actual temperature. Non - Department issued uniform shorts are not allowed. Shoes — Sturdy, black athletic shoes without any type of decorative stitching or adornment (these shoes must be all black — no other secondary or accent color will be allowed on this shoe) Socks - Socks shall be black or dark navy in color and have no height requirement L. Uniform Calendar April: Winter or Summer Uniform (individual officer's choice) May — September: Summer Uniform October: Winter or Summer Uniform (individual officer's ch qe,) November— March: Winter UniformFill z =' -a III. WEARING THE UNIFORM =` r The following regulations will apply to all Departmental personnel, v ile in'liform. A. Cap 1. The uniform cap will be worn at the discretion of the individual officer, except when directed by a supervisor for extended periods of special duty, such as parades, formal or ceremonial functions, funerals. 2. The cap will be worn in such a manner that the lower -most part of the cap bill will be on a line horizontal with the eyebrows. 3. All caps will be worn with the plastic grommets in place, not removed. The proper cap shield shall be worn on the cap at all times. Patrol officers shall wear a black vinyl cap strap with gold buttons. All personnel above the rank of patrol officer shall wear gold cap straps and gold cap buttons. The Chief, Captains and Lieutenants are authorized to wear rank specific gold embroidery on the bill of the cap. ADM-03.6 NOTE: All patrol personnel and CSOs will have a Departmental issued dark navy "Arctic" fur hat and/or a stocking hat. These hats may be prescribed as part of the uniform of the day in extremely cold weather. B. Shirts 1. The long -sleeve shirt may be buttoned at the collar and worn with a tie or open -collared with an authorized t-shirt, turtleneck or dickey. Shirt sleeves will always be buttoned at the cuff and never rolled up at the wrist. 2. Uniform shirts shall have the pockets buttoned, with no bulky items contained therein. It is recommended that no items (pens or pencils) will be visible protruding from the pocket or flap. 3. T-shirts When a uniform shirt is worn without a tie, turtleneck or dickey, a high neck style t-shirt will be worn. V-neck T-shirts are not authorized with the open collar shirt. The T-shirt sleeves shall not protrude below the sleeve on the short -sleeve shirt. C. Ties and Tie Bars 1. Ties worn by Department uniformed personnel shall be the official departmental specified tie. No other color or style will be permitted. 2. Only Departmental authorized tie bars or tie -tacks are permitted. No other insignia, tie bars or tie -tack shall be worn. The tie bars or tie - tacks will be worn at a point on the tie parallel to th"ottortCof the shirt pocket flap when the flap is closed. . c� 3. The wearing of tie -tacks or bars is optional. =' D. Trousers 1. All trousers will be of a length that allows the cuff to WJch tPe top of the shoe at the laces. Any lesser length will not be permitter. 2. Trousers will be clean and pressed at all times and will not be worn if showing signs of wear. 3. Except for special assignments, trousers shall not be worn bloused or tucked into boots. E. Shoes and Socks 1. Shoes shall be a black military style boot or oxford with a plain rounded toe. Any other style of footwear must be approved by the Watch Commander. Shoes or boots with any type of decorative stitching or adornment will not be allowed. Shoes and boots shall be kept clean, shined, and in good repair. 2. Socks shall be black or dark navy in color, of sufficient height to cover the exposed leg area when wearing trousers. 3. Socks of other color may be worn if required for a medical condition but the exposed portion of the sock must be black or dark navy in color. 4. A black lace type or pull -on boot is acceptable as winter footwear. Wearing of the winter footwear will be determined by the weather conditions and approval of the Watch Commander. G. Other Garments 1. Jackets and coats shall be of the color and style approved and designated by the Department. 2. Gloves — only gloves issued or approved by the Department shall be worn. 3. Raincoat and cap — only rain gear as approved and issued by the Department shall be worn. H. Emblems and Insignia 1. With the exception of raincoats, all outer garments and shirts of the prescribed police uniform will have affixed to them an official Iowa City Police Department patch. Exceptions to this are personnel assigned to Communications, Records, Animal Service Officers, and other specialized units at the direction of their commanding officer. 2. Unless exempted, all uniformed sworn and civilian personnel shall wear the prescribed name plate, with their name and "Serving Since" date engraved on it. Name plates shall be worn on all 191form shirts, just above the flap of the right breast pocket/area.­ Z2; a. All uniformed sworn personnel will wear a gratd c�bred name plate.' c� b. Uniformed civilian personnel will wear a siHold na e plate. _<n- -, C. Animal Control will wear a name plate as d�s'i;�natd byte Chief of Police. •. d. On all Department issued coats, a cloth name pa% will be sewn on the right front identifying first initial/last name. 3. A police shield issued to a uniformed officer or civilian shall be worn on all outer garments and caps (ball caps and stocking caps exempt) while on duty. Uniform shirts and jackets have tabs for the wearing of the shield and they shall be worn on the tabs. 4. The designation of rank insignia shall be worn as prescribed. a. Sergeants shall wear three stripe chevrons on each sleeve of all long- and short -sleeve uniform shirts and on all jackets, excluding rainwear. b. Above the rank of Sergeant, uniformed personnel shall wear rank designation on the collars of each shirt and on the shoulders of each jacket. The rank designation will be as follows. 1) Lieutenant - single gold bar 2) Captain - double gold bar ADM-03.8 3) Chief of Police - gold eagle or four gold stars. NOTE: Insignia will be one inch from the front edge of the shirt collar and centered between the top and bottom of the collar. [see sketched examples at end of General Order] 6. Officers receiving meritorious awards may wear the award's designated ribbon under the officer's shield on the left breast pocket. 7. No other insignia, pins, charms, etc., may be worn on the uniform except those outlined in this General Order, unless express permission of the Chief of Police has been obtained. s. Communitych ASARM. and Animal ,ire Officers the only jewelry which may be, visible while on duly is a ;h, conservative rings, and a tie claspitack. Specifically forbidden are s such as earrings, facial jewelry, necklaces, bracelets, and other items h may be considered unsafe when in a scuffle. Other non -sworn loyees may wear visible jewelry. as long as it is conservative and does nterfere with assigned duties. I. MEQUIPMENT A. Protective Body Armor ADM-03.9 All sworn Iowa City Officers will be furnished body armor designed to be worn under the uniform shirt. Special assignments such as investigations may be issued external carriers. Body armor will be maintained and replaced utilizing standards recommended through the National Institute of Justice. Patrol Officers are required to wear their body armor at all times while on duty. All other officers should have their body armor readily available while on -duty. The exception to this would be that officers assigned bicycle duty do not need to carry their body armor on their bicycle when high temperatures allow them the choice not to wear body armor. The wearing any other body armor must be approved by the Chief of Police. B. Ammunition All sworn personnel shall be issued ammunition. No other ammunition, except Department approved, will be carried while on duty. C. Weapon While on duty, all sworn personnel shall carry a Department issued sidearm weapon. The make, barrel length and type of weapon shall be designated by the Chief of Police. D. Handcuffs One pair of handcuffs is issued by the Police Department. An officer may carry an extra pair of his/her own, if so desired, in a case issued by the Department. E. Pen Personal preference, but with black or blue ink. F. Watch Personal preference, but capable of keeping accurate(. G. Flashlightc� a' As furnished by the Department. m H. AAs sv As furnished by the Department. Traffic Whistle As approved by the Department. II. V. LEATHER GOODS All leather goods, except jackets, shoes, and boots, worn by uniformed sworn and uniformed civilian personnel, will have the black, basket weave design. All leather goods shall be kept clean, in good repair, and will be polished at all times. Certain specialized units/details may be exempted as determined by their supervisor (example: Color/Honor Guard). For regulation wear, the following leather items are approved and required: A. Belts 1. The 2-1/4" wide utility belt will be the main outer belt worn by all uniformed sworn personnel, below the rank of Captain, for street use. The prescribed 1-1/2" to 1-3/4" trouser belt shall be worn under the utility belt. a. Uniformed sworn personnel may wear a concealed duty belt suspension system at their own expense after obtaining written permission approved by the Chief of Police. B. Holster 1. Officers will be issued holsters compatible with the type of weapon they are issued. Any other holster (shoulder, etc.) used while on duty must be authorized by the Division Commander. 2. An alternate holster may be worn by officers assigned to office duty if authorized by the Chief of Police. 3. While on duty, sidearms will be carried by plainclothes officers in an authorized and approved holster. C. Magazine Pouch The magazine pouch is to be worn on the belt and readily accessible. N D. OC Holder r The OC holder containing the Department authorized ca"nfster V OC-is-to be worn on the opposite side from the holster. -< E. Handcuff Case The handcuff case is to be worn on the belt and readily acces 1%E le. F. ASP Carrier If worn, the ASP carrier or scabbard is to be carried in a readily accessible position. G. Portable Radio Holder The portable radio holder is to be worn on the opposite side from the holster. H. Flashlight Holder The flashlight holder is to be worn on the belt in a readily accessible position. ADM-03.11 Belt Keepers A minimum of four belt keepers will be worn. Two keepers will be worn in the front, one to the left and one to the right. A keeper shall be worn between the holster and asp carrier. The two remaining keepers will be worn positioned to the corner of the rear trousers pocket, on each side left and right. All belt keepers will be worn attached around the utility and trouser belt. Officers wearing Department issued duty -belt systems not requiring keepers need not wear keepers. VI. SPECIAL ASSIGNMENTS / NEED Uniforms and equipment needed outside of the general issue for special assignments/needs (examples: Bicycle Patrol, Walking Patrol, SCAT, SRT, and Pregnancy) will be issued and replaced as directed by the Chief of Police. VII. CARE AND REPLACEMENT OF ISSUED POLICE EQUIPMENT All Departmental employees are responsible for the care and maintenance of their issued uniforms and equipment. Should any items become worn or damaged, a request for replacement is to be made with the Captain of Administrative Services. When approved, the damaged or worn item will be turned in as an exchange. Jody Matherly CHIEF OF POLICE > g . i WARNING ry This directive is for departmental use only and does not apply in any, criminal or civil proceeding. The department policy should not be construed as a creation `& a higher legal standard of safety or care in an evidentiary sense with respect to third -party claims. Violations of this directive will only form the basis for departmental administrative sanctions. ADM-03.12 Sketch Examples - EDGE Chief Captain and Lieutenant Alternate for Chief: Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington Street, Iowa City, IA 52240; 319-356-5030 ORDINANCE NO. 19-4804 Ordinance amending Title 8, entitled "Police Regulations," Chapter 8, entitled "Community Police Review Board," to create a City Council liaison. Whereas, the Community Police Review Board (CPRB) has recommended that a City Council member be appointed as a liaison to the CPRB to help facilitate communication between CPRB members and Council members about the overall makeup and function of the CPRB; and Whereas, it is in the best interest of the City to adopt this ordinance. Now, therefore, be it ordained by the City Council of the City of Iowa City, Iowa; Section I. Amendments. 1. Title 8, entitled "Police Regulation," Chapter 8, entitled "Police Regulations," is amended by adding the following underlined text as new Section 12, entitled "Liaison": AL LL L '__ _._ _ • • _ Section II. Repealer. All ordinances and parts of ordinances in conflict with the provision of this Ordinance are hereby repealed. Section III. Severability. If any section, provision or part of the Ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adjudged invalid or unconstitutional. Section IV. Effective Date. This Ordinance shall be in effect after its final passage, approval and publication, as provided by law. Jored and �pprov s 3rd day of September ,2019. C/ Attest: Approved: C? � �- City Clerk City Attorney's Office S Ordinance No. 19-4804 Page 2 It was moved by Salih and seconded by Thomas Ordinance as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Cole X Mims X Salih X Taylor X Teague X Thomas X Throgmorton First Consideration OE Vote for passage: AYES: NAYS: Mims, Taylor, 06/2019 Salih, Teague, Thomas, Cole. Throgmorton. ABSENT: None. Second Consideration 08/20/2019 Voteforpassage: AYES: Thomas, Cole, Salih, Taylor, Teague, NAYS: Mims, Throgmorton. ABSENT: None. Date published 09/12/2019 that the COMMUNITY POLICE REVIEW BOARD OFFICE CONTACTS August2019 Date Description None. September 10, 2019 Mtg Packet COMMUNITY POLICE REVIEW BOARD COMPLAINT DEADLINES CPRB Complaint #19-02 Filed: 06/04/19 Chief's report due (90 days): 09/03/19 Chief's report filed: 07/02/19 CPRB meeting #1 (Review): 07/11/19 CPRB meeting #2 (Review): 08/13/19 CPRB meeting #3 (Review): 09/10/19 CPRB meeting #4 (Review): ??/??/?? CPRB report due (90 days): 09/30/19 CPRB Complaint #19-03 Filed: 08/07/19 Chief's report due (90 days): 11/06/19 Chief's report filed: ??/??/?? CPRB meeting #1 (Review): ??/??/?? CPRB meeting #2 (Review): ??/??/?? CPRB report due (90 days): ??/??/?? CPRB Complaint #19-04 Filed: 08/07/19 Chief's report due (90 days): 11/05/19 Chief's report filed: ??/??/?? CPRB meeting #1 (Review): ??/??/?? CPRB meeting #2 (Review): ??/??/?? CPRB report due (90 days): ??/??/?? CPRB Complaint #19-05 Filed: 09/03/19 Chief's report due (90 days): 12/02/19 Chief's report filed: ??/??/?? CPRB meeting #1 (Review): ??/??/?? CPRB meeting #2 (Review): ??/??/?? CPRB report due (90 days): ??/??/?? TENTATIVE MEETING SCHEDULE October 8, 2019 November 12, 2019 December 10, 2019 January 14, 2020