HomeMy WebLinkAbout11-07-2019 Public Art Advisory CommitteePublic Art Advisory Committee
Thursday, November 7, 2019
3:30 PM
Helling Lobby Conference Room
410 E Washington St
AGENDA
Call to order
Public discussion of any item not on the agenda
Consideration of minutes of the September 5, 2019 meeting
Review of City Council discussion of Public Art Strategic Plan and related
schedule
Discussion of Procedures, Policies, Program and By -Law review
Discussion of Inventory Inspection Process
Committee announcements or Committee reports
Staff reports
Adjournment
If you will need disability -related accommodations in order to participate in this program/event, please
contact Marcia Bollinger, Neighborhood and Development Services at 319-356-5237 or marcia-
bollinger@iowo-city.org. Early requests are strongly encouraged to allow sufficient time to meet your
access needs.
PRELIMINARY
MINUTES
PUBLIC ART ADVISORY COMMITTEE
SEPTEMBER 5, 2019 — 5:OOPM
ROBERT A LEE RECREATION CENTER — MEETING ROOM A
MEMBERS PRESENT: Vero Rose Smith, Steve Miller, Wendy Brown, Eddie Boyken, Juli
Seydell Johnson, Ron Knoche, Andrea Truitt
STAFF PRESENT: Marcia Bollinger, Sarah Helmer
PUBLIC PRESENT: Astrid Carlson, Ulrike Carlson, Olive Adams, Lauren Williams, Steve
Schuette, Rachael Arnone, Ariane Parkes-Perret
RECOMMENDATIOS TO CITY COUNCIL:
By a vote of 7-0, the Public Art Advisory Committee recommends approval of the draft
Public Art Strategic Plan pending corrections as discussed and to move forward to the
City Council for their review and adoption.
CALL TO ORDER
Rose Smith called the meeting to order at 5:02 pm.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA
Steve Schuette updated the committee on the Art Safari. The goal of the Art Safari is to create
an event which combines artist's studio presentations and exposes the public to artists working
in their community. They have a Facebook page (IC art safari) and an email
(ICartsafari(a,outlook.com). The next step is to get more people in the community involved.
There is an upcoming event scheduled for September 71h and 811 at Schuette's home on Sunset
Street and four artists will be displaying their work in the neighborhood. He invited all to attend.
Rose Smith updated the committee on upcoming museum events
• Jax Deluca — Grants Administrator for the National Endowment for the Arts. Gave a
presentation on potential grants which this committee should consider applying for in the
next fiscal year.
• Jax Deluca will be presenting a performance art piece which is open to the public and free
being held in the Visual Arts Building on campus. Students from the school of music will be
participating. The piece is a meditation on slowness.
• The Stanley Art Museum will be holding an event on September 61h which is free to the
public. This event will be held at the old Film Scene location from 5-7.
CONSIDERATION OF MINUTES OF THE AUGUST 1. 2019 MEETING
Knoche motioned to approve the minutes, Seydell Johnson seconded. Meeting minutes were
approved.
PRESENTATION BY SOUTH EAST JUNIOR HIGH ART STUDENTS — LONGFELLOW
PEDESTRIAN TUNNEL MURAL
Rachael Arnone, the art teacher at South East Junior High described the method of selection for
the muralist winner, a program which is in its fourth year of participation with the City. All
students in her class create a mural design and vote on their favorite designs. The top two
designs are chosen to create the mural in the Longfellow pedestrian tunnel.
Ulrick Carlson and Olive Adams then presented images of their proposed murals to the
committee and answered questions regarding their ideas and inspiration.
Carlson was inspired by images of bones and forests. Adams was interested in Wiccan religious
imagery, the seeing eye, flowers and her mother's green eyes.
Rose Smith asked the students questions about their ideas:
• Do the two pieces tell a story together? Adams said that she hadn't thought about the idea
of x-ray before.
• What do you think will be most challenging about the murals? Students answered that the
shadows and shading would be difficult as well as the line work and potential stenciling.
Brown asked what was currently on the ceiling and Arnone answered that nothing was on the
ceiling. Seydell Johnson brought up the possibility of wet conditions that might be averse to
painting. Bollinger answered that scheduling the event in the fall krather than the spring has
helped address that issue.
Rose Smith thanked the students and Arnone for doing the mural project every year.
Brown inquired about a schedule. Arnone estimated that the work would happen in September
and October.
COMMITTEE ANNOUNCEMENTS OR COMMITTEE REPORTS
(There was time immediately following the presentation from Southeast Junior High Students
and prior to the public meeting to discuss committee announcements.)
Bollinger spoke briefly regarding additional artist input into the Strategic plan.
Rose Smith inquired if any staff had ever applied for an Our Town Grant through the NEA.
Seydell Johnson said she had in a different position. Bollinger and Truitt commented that
Summer of the Arts and the University of Iowa coordinate on a grant with the City to provide art
programming for students participating in the Dream Center programming. Timeline for NEA
grant submissions was discussed as beginning in December. Rose Smith suggested this might
be an opportunity and suggested the committee could host a series of grant writing workshops.
She said we could bring people from the NEA and other regional arts organizations. Rose Smith
and Truitt discussed the application process, the need for guidance and the potential for our
committee being able to help the community in that way
Rose Smith discussed PSII's recent acquisition of two homes on Gilbert Street next to the
Haunted Bookshop. Fundraising for improvements to the homes had produced $25,000. The
first show is scheduled in October. Truitt was impressed with PSII's effort to preserve the
structural and historical integrity of the house.
PUBLIC INPUT MEETING — IOWA CITY PUBLIC ART STRATEGIC PLAN
See Attached Notes for detailed description of requested changes.
Bollinger stated that the next steps in review of Public Art Strategic Plan would be to schedule
with the City Council. The committee discussed and agreed that the October meeting that would
typically be held the first Thursday of the month could be moved to when the City Council
meeting was scheduled in October.
Brown clarified that the policy updates would not need to be done prior to the October meeting
with City Council.
Moved by Seydell Johnson and seconded by Miller to approve the draft of the Public Art
Strategic Plan pending corrections as discussed and to move forward to the City Council for
their review and adoption. Approved unanimously.
COMMITTEE ANNOUNCEMENTS OR COMMITTEE REPORTS (CONTINUED)
Rose Smith invited comment from non -committee members. Howard Horan introduced himself
and mentioned that he donated two of the Kovalec wooden sculptures located in Willow Creek
Park and acknowledged the work of the Public Art Committee.
Miller discussed a potential art acquisition by the City. The sculpture of the man playing the
piano on Muscatine Ave was willed to the artist and the artist is inquiring if the City would like to
purchase the piece.
STAFF REPORTS
Bollinger mentioned that she had worked with the design consultant to create language for the
plaque that will be located adjacent to the sculpture by Kenneth Snelson — Four Modular Piece
that was soon to be relocated to the Rivertront Crossings Park. Seydell noted that the Three
Sisters sculpture would soon be installed at Chadek Green Park. Bollinger also mentioned that
she met with a member of the Airport Commission to discuss the potential for public art at the
airport.
ADJOURNMENT
Knoche motioned to adjourn and Miller seconded. Meeting adjourned at 6:55 PM
Public Art Advisory Committee
Attendance Record
2018-2019
Name
Term Expires
10/4
11/1
12/6
1/10
3/7
4/4
5/2
6/6
7/11
8/1
9/5
Wendy Brown
1/1/2020
x
x
O/E
O/E
x
x
x
x
x
x
x
Erin Fitzgerald
1/1/2020
x
--
--
--
Ron Knoche
x
x
x
x
x
x
x
x
x
x
x
Jul! Seydell-
Johnson
x
x
x
x
O/E
x
x
x
x
x
x
Vero Rose Smith
1/1/2021
x
x
x
x
x
O/E
x
x
x
x
x
Steve Miller
2/1/2021
x
x
x
x
x
x
x
x
x
x
x
Andrea Truitt
1/1/2022
x
x
x
x
x
x
--
x
x
Eddie Boyken
1/1/2022
x
x
x
x
x
x
x
x
Key
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a member
Iowa City Public Art Strategic Plan Meeting Notes
These notes are taken from the Public Art Advisory meeting held on September 51h 2019.
Please listen to the Meeting Minutes Recording (9-5-19 PAAC recording.MP3) starting at minute 47:40 to
hear a full review of all comments. The Graphic design work that was done was amazing, and the
positive feedback comments are not included in this document. This document is a list of the changes
that were requested.
Page 3
• Acknowledgement section
Page 6
• In the snapshot of major projects section under Downtown, it says Five Pedestrian Mall
Sculptures, please list the 5 sculptures by name.
• Include the year when the pieces were installed
• The Snelson sculpture or'Four Module Piece Form 2' should be listed in this list in the Parks
section
• Identify the Images — include captions with the pictures so we can see which pieces or art are
shown
Page 7
• Captions on all the images
Page 8
• Don't need the color coding — make it all one color
• ADA Note: the colors may be too close to each other to identify
Page 9
• Under Online survey there is a misalignment, please make the blue boxes even
• The sideways titles are not visually pleasing, move the titles to the top of the boxes
Page 30
• Please take the numbers out of the blue color bar on the side
• Can we make the charts bigger and make the blue strip along the side more narrow
• Change the image in the corner to a map of the neighborhoods — referring to the 2nd question,
where to you live in Iowa city. Show a map broken down by district location
• Number 3 should also have a blue strip next to it
• Move the image at the bottom and graph for question number 2
Page 11
• For the third image of the Snelson include a sketch or a drawing of the new configuration of the
piece, Parks and Recs does have a rendering from the consultant
Page 12
• Same note as Page 10 —take the numbers out of the blue bar, make the blue strip narrower.
(this is the same for all pages that have blue bars and numbers)
• Flip the results so that you see the most popular option at the top in the graphic. Example:
Beautify should be at the top instead of at the bottom, same for all charts
Page 13
• There should be a consistent blue baron this page
• The top image should be more readable, maybe to show that it is a sidewalk piece, a better
picture with context
• The picture of Irving Webber should be of his face which would be more recognizable and the
image should be color corrected, it's a little dark
• The green bars within the graphs should be a consistent width
• Switch the order within the graphs so that the most popular option is at the top
Page 14
• Same note as Page 10 —take the numbers out of the blue bar, make the blue strip narrower.
• The blue box should be the entire length of the page
• Marcia comment about the quotes, more emphasis on comments
• Ordering of the chart, put the most popular option at the top
• Create a possibilities page which would bring in the arts professionals' comments, and potential
images
Page 15
• Adjust the spacing of the first line in the bulleting, the second line should be closer together
than the other bullets. Example — under tasks— "Review existing policies and procedures —
update as necessary." The word necessary should be closer to the line above than the next
bullet item
Page 16
• White space — may be an opportunity for more images — need image citation
Page 17
• Under point C the numbers should be indented or moved over —should mimic the formatting on
page 22
• Same line spacing note that second lines should be closer
Page 18
• White space below, unclear if you should add additional images or if you should keep the space
white to focus on the goals. Undetermined
Page 19
• The yellow is difficult to read, make the color a little darker, maybe an orange
• Sub -bullets vs the numbers earlier
• The bolding is good
• Vero presented an idea about including a box around the potential funding sources, listen to the
recording for details around 1:24. Call out box around the Potential Funding Sources. Important
item to highlight
Page 20
• Debate on whether to include additional images within the white space — listen to Vero's
comments in the recording 1:26
Page 21
• Same spacing comments with the bullet points
Page 22
• Number Indent comment —the second line should be closer to the top line
• Extra space A.3 before highlights
Page 23 and 24
• Steve Comment —changing the location of (indecipherable 1:29:35)
• Include a new picture of the Four Module Piece — image #1 on page 24
• New image for #18 — City Hall Art Project, include name
• The map on page 23 could potentially be bigger
• Image for #11 Solar marker and Balance could be changed
• Vero's comment about the color differentiation on the map, cannot read the differences
between the neighborhood because they are all different shades of Sage Green. Do it as a
boundary line instead of shading, listen to comment 1:31
• Legend box at the top of page 24, the numbers in white are difficult to read
• 5 and 8 are difficult to tell the difference between and if you were color blind 6 and 8. Keep the
shading, add a boundary box
0 Difficult to see the northside marketplace neighborhood number 5, it's too small on the map
IOWA CITY PUBLIC ART PROGRAM
Table of Contents
SiteSelection..............................................................................
Accession.........................................................
DonatedWork ..................................................
Selection Processes ..........................................
Acquisition Procedures ....................................
Maintenance.....................................................
Deaccession/Relocation...................................
Financial Donation ...........................................
Dedication of Public Art to Individuals ...........
......................1
.............................................................................. 2
.. 2
............................................................................. 3
............................................................................. 4
............................................................................. 5
............................................................................. 6
............................................................................. 7
............................................................................. 8
CommunityInitiated Public Art ..................................................................................................... 9
Neighborhood Public Art Project Procedures..............................................................................13
Program for Recognition of Art in Non -Public Spaces...............................................................16
May 16, 2000
Adopted by City Council
ppddi,/pubwp. d,&e
Site Selection
The Public Art Program will advise the City Council on sites to be enhanced by the
addition of art. The site must be public property (which may also include University of Iowa,
state, county, or federal property), situated so the art is visible and accessible to all members of
the community. Special provisions may be necessary to make the site and/or the work accessible
to members of the community with disabilities. Additionally, the artwork must not seriously
disrupt the flow of pedestrian or vehicular traffic or adversely alter the environmental conditions
of the selected site.
Consideration will be given to future and ongoing capital project sites to allow art to
become an integral part of the project's design. While participation in any stage of the design
plans would be beneficial for incorporating art in a project, the Public Art Program should strive
to join the planning process as early as possible to ensure the feasibility of incorporating art in
the selected projects.
The program will not be limited to capital design projects, as that would eliminate the
opportunity to improve existing public areas with the addition of art. Art in public places
enhances the appearance of that area and need not be a part of a capital improvement project.
Both sites and works should be chosen to encompass and boost the spirit of the community.
The Public Art Program's initial focus is on areas frequented by a significant portion of
the city's residents and visitors, such as the downtown area and city parks, as many people will
be exposed to the art in these locations. However, the program will not be limited solely to areas
with heavy pedestrian traffic, as installation of public art in neighborhood parks increases
people's frequency and level of contact with the works. Though fewer people may visit the
artwork in neighborhood parks, placement of art in these areas is vital to the public's
involvement with art and the success of the Public Art Program.
Structural and maintenance issues of the prospective artwork will also be considered
when selecting a site, as some areas (particularly high traffic areas) will be prone to public
interactions with the art. A work installed in these areas must be structurally sound to ensure the
safety of the community as well as the longevity of the work. Furthermore, some sites may be
more appropriate than others due to activities on or near the site. For example, proximity to
salted streets may result in corrosion of the surface of the artwork. Finally, as public art tends to
attract more people to a site, art should be chosen and installed with the anticipation of this
increase in traffic to the site.
ppddir/pubmp.&.&c
Accession
All works of art purchased, commissioned or accepted as donations shall become
property of the City of Iowa City. All City artwork will be maintained by the City and included
in an inventory kept by the City's Public Art Advisory Committee (PAAC). The inventory must
include:
• title of the work
• name of artist(s)
• location of the work
• year purchased/donated
• purchase price (if applicable)
• donor's name (if applicable)
• photographs of the work
• dated records of the condition of the work
• the artist's description of brands and colors of materials used in creating the work
• the artist's recommendations for maintenance and repair of the work
• all published material about the work
All contracts for the acquisition of public art shall include provision for a reasonable time
period within which the City agrees to keep the piece of artwork in the place for which it was
commissioned, purchased or donated. This provision shall allow for removal or relocation of the
artwork in the event the City Council determines that the place is needed for another public use.
Donated Work:
People wishing to donate artwork to the City of Iowa City must submit slides, a written
description of the work, and a rationale for the gift. The PAAC will then review the submitted
piece for:
• quality
• maintenance requirements
• donor stipulations
• safety issues of the piece
• availability of an appropriate site
• advice of the administrators at that site
A contract including ,but not limited to, travel, installation and lighting costs, as well as
plaques or any sort of published recognition of the donor (other than in the inventory) must be
agreed upon before the work is accepted into the City's collection.
If the PAAC approves the donation, then the City Council must decide whether or not to
accept the donation. If a donation is accepted by both the PAAC and the Council, it becomes a
part of the City's Public Art Collection and is documented by the same inventory procedures as
listed in the accession section.
ppddxJpubenp.M,.&, 2
Selection Processes
There are three standard ways of purchasing a piece of art: open competition, limited
competition and direct invitation, all of which are described below. In addition to these, the City
may acquire artwork through gifts. For each of the selection processes outlined, the Iowa City
Public Art Program Acquisition Procedures will be used. These processes may include .
commissions or the acquisition of existing works. We hope to encourage a diverse applicant
pool.
Open Competition:
This is the most widely used and equitable process, and may solicit artists' participation
locally, regionally, nationally, or internationally. Artists submit proposals in response to a public
advertisement. The selection committee then reviews the proposals and recommends an artist or
artists for acquisitions, or requests more detailed proposals from selected artists.
Limited, Invitational Competition:
The Public Art Committee recommends a limited number of artists on the basis of an
interview or review of work. The artists are then invited to develop a site -specific proposal for a
particular project. The artists arc given an honorarium and all the necessary information, as in the
"Open Competition," as well as the opportunity to present a model and proposal to the
committee. The selection committee then reviews the submitted proposals and recommends
acquisitions. This process might be most appropriate for art projects calling for collaboration
between an artist and an architect or landscape artist.
Direct Invitation:
In this process, if there is a majority of the Public Art Advisory Committee that feels one
artist is particularly well qualified for a project, s/he might be invited to submit a proposal and a
model, thereby bypassing the competition process. This process may be suitable should the
appropriate situation arise.
ppMr1pubar pwdr.dm 3
Acquisition Procedures
1. Public Art Advisory Committee (PAAC) defines project, i.e. location of work or capital project
with which art is associated, and method of selection. Methods of selection may include open
competition; invitational competition; or direct selection.
2. PAAC defines parameters of project to be used in the call for artists or direct selection, develops
a budget for the project, and drafts a proposed call for artists or artist selection for City Council
approval. Public comment will be invited before the PAAC. For direct selection, proceed to step #8.
City Council considers proposal.
4. PAAC determines need for panel to work on selection process for project and identifies
participants. Panels will include members of the PAAC, design professionals and representatives of the
user group/neighborhood.
5. PAAC reviews initial submittals, which include the artist's experience and qualifications,
references, and preliminary proposal(s) for the project or specific works of art, to determine compliance
with the call for artists.
6. The panel, if convened by the PAAC, selects two or three semi-finalists from the group
of qualified artists submitted to the panel by the PAAC. The semi-finalists may be asked to
submit refined proposal(s) and/or model(s). Semi-finalists may be paid a fixed honorarium, costs
of travel and a per diem, depending upon the approved budget.
7. The PAAC reviews the submittals of the two to three semi-finalists. The artist(s) may present
their work at a public meeting. The artists' work is displayed in a public place for up to one week.
Written comments from the public will be invited during this week. A public forum is held for
discussion and input to the Public Art Advisory -Committee on selection of the preferred artist. The
PAAC recommends the finalist to the City Council.
8. City Council approves or denies the selection. Denial requires direction to
the PAAC from the City Council and beginning the process again at the appropriate step.
9. After an affirmative vote by the Council, the PAAC works with selected artist on refinement of
concept, timeframe for completion of work, final budget, and approves the contract for work.
10. PAAC recommends contract to City Council.
11. City Council approves contract.
ppddir/pubadpmcdr.doc 4
Maintenance
Before a work is accepted into the City's collection, the artist must submit:
• a detailed list of exact types, brands and colors of materials used,
• a summary of cleaning instructions, and
• estimated annual maintenance needs and costs in dollars.
This information will be kept on file with the inventory of the City's collection. Any
maintenance or restoration responsibilities the artist might have must be clearly explained in the
contract and agreed upon before the work becomes a part of the City's collection. Unless
otherwise stated, once a work is part of the collection, the City assumes all maintenance
responsibilities for the work while the work remains part of the City's collection. A maintenance
and inspection schedule suitable for the site and the work will be discussed with the artist and
implemented upon possession of the work. Complete records of inspections, cleanings and
conditions of the works will be kept on file in the inventory.
If a work in the City's possession becomes damaged in any way, the City may contact the
artist to see if s/he can make the necessary repairs, or contact the necessary agencies or
conservators to repair the work.
ppddidpubwpro dr.&c 5
Deaccession/Relocation
After due consideration, the PAAC may recommend and the City Council may authorize
the removal of a work from the City of Iowa City's Public Art collection. It is Iowa City's policy
to remove a piece only if one or more of the following situations exist:
• the artwork in its present state poses a safety hazard to the public or the environment
• restoration of the work aesthetically and/or structurally is not feasible, or the expense of such
restoration would be disproportionate to the value of the work
• the architectural support (building, wall, streetscape) is to be destroyed and relocation of the
work is not feasible
• prolonged protest of the work persists to the extent that the work detracts rather than
enhances the site and the community
• the work acts as an encumbrance to the use of public property
• the public use of the site has changed or is proposed to change in a manner that is no longer
compatible with the artwork.
If a work is to be moved/modified, the artist must be notified before the change, if at all
possible. In the instance that a work must be removed from the City's collection, the artist must
be notified and given the opportunity to purchase the art from the City. In all situations, the
rights of the artist will be respected as defined in the Visual Artists Rights Act of 1990, unless
waived by the artist.
.ppddinpubrrprocdr.doc
Financial Donations
The City of Iowa City welcomes any financial donations to the Iowa City Public Art
Program. Donations are tax deductible and can be specified for a specific project or added to the
public art fund.
ppddidpubMpmcdr.doc 7
Dedication of Public Art to Individuals
From time to time there may be individuals to whom the dedication of a public art piece is
warranted. Those individuals should be persons noted for their significant contribution to the
culture of Iowa City.
Public art pieces may be dedicated to an individual provided one of the following procedures is
followed:
At the time the public art project is conceived by the Public Art Advisory Committee,
dedication to an individual is made part of the project concept. The proposed concept is then
subject to the approval of the City Council pursuant to the Acquisition Procedures included
herein.
An individual or group brings a proposal for dedication to an individual of an extant public
art item or a proposed public art project to the Public Art Advisory Committee or the City
Council. All proposals must be accompanied by credentials for the person to be honored
relative to that person's contribution to the culture of Iowa City. All proposals must also
include endorsements for the dedication from groups or individuals other than the proposer.
Proposals will be considered by the Public Art Advisory Committee who will advise the City
Council. The Council will make the final determination as to the appropriateness of the
dedication.
• This policy shall not apply to donated works. For policies regarding donated works, see the
Accession section of these rules.
ppddidpA.dprocdcdoc 8
COMMUNITY INITIATED PUBLIC ART
APPLICATION PROCEDURE & FORM
The Iowa City Public Art program was created in 1997 to enhance the appearance of the city
through the selection and integration of art in the public environment. Although most artwork
purchased and installed by the Iowa City Public Art Program has been initiated by the Public Art
Advisory Committee, it is possible for members of the community to come forth with beneficial
ideas that merit consideration for possible funding/support. The attached application should be
completed and submitted with proposals to the Iowa City Public Art Advisory Committee for
their review and possible recommendation to the City Council for final consideration. The Iowa
City Public Art Advisory Committee meets monthly, typically on the first Thursday at 3:30 PM
in the Lobby Conference Room of the Civic Center, 410 E. Washington St. Applications can be
submitted to either Marcia Klingaman (356-5237) or Karin Franklin (356-5232) at the Iowa City
Planning and Community Development Department on the Thursday before the PAAC meeting
to be included on the agenda or the application can be submitted to the PAAC at their meeting
during "Public Discussion of any item not on the agenda". Applications presented at "public
discussion" cannot be officially discussed or acted upon by the Public Art Advisory Committee
until the next meeting when it can be placed on the agenda.
SELECTION CRITERIA
Artwork proposals will be reviewed by the Public Art Advisory Committee for recommendation
to the Iowa City City Council. The Public Art Advisory Committee will evaluate the works of
art based on the following criteria:
❑Verification that the artwork will be located on public property and be publicly accessible.
[]Ability of the artist/applicant to complete the project within the proposed timeframe and
budget.
[]Commitment of proposed partners involved in the project. Application should include a
clear explanation of the responsibilities of each entity involved in the project.
❑Ability/willingness of the artist/applicant to work with the PAAC / staff.
❑Ability of the applicant to provide funding (if proposed).
❑ Verification that the completed and installed artwork will become the property of the Iowa
City Public Art program.
❑Artwork meets design, safety and maintenance criteria, funding availability,
appropriateness of the artwork for the site and how well it "contributes to the identity
and viability of the community and promotes the image of Iowa City".
SUBMITTAL REQUIREMENTS
♦ A completed Application Form (attached).
♦ A site plan with building and grade elevation and building facades, showing the placement of
the proposed artwork within the site proposed.
♦ A narrative statement to demonstrate that the artwork will be displayed in an area open and
freely available to the general public.
PVddWpW procd,.dm 9
♦ A narrative of the artist's concept.
♦ Evidence of the value of the proposed artwork.
♦ Maintenance requirements.
♦ Visual representations of the artwork will be submitted in one of the following formats:
- 8"x 10" photographs or 35mm slides or digital photos on 3 1/2" floppy or CD depicting
several views of the artwork;
- A model of the artwork; or
- A graphic or artist illustration depicting several views of the artwork.
♦ Budget detail
ppddiNp.Wpmcdr.do 10
Community Initiated Public Art Application Form
Project Name
Project Location/
Applicant Name
Phone No. E-Mail Address
Applicant Address
City/State
Title of Artwork
Medium
Zip FAX No.
Approximate Weight Dimensions
Approximate Cost
Location of Identification Plaque
Description of Foundation
Proposed Installation
Distance Between Public Street and Artwork
Landscape
Special Pro
Dedication
(ATTACH ADDITIONAL SHEETS TO PROVIDE DETAILS IF NECESSARY)
PLEASE ENCLOSE:
(1) Artist background information
(2) Budget Details (use form below), and
(3) An artist's rendering depicting several views of the artwork as located on the site plan.
(Include surrounding building(s), grade elevations and building facades.) The rendering should
be in one of the following formats:
- 8" x 10" photographs or 35mm slides or digital photo's on 3 1/2" floppy or CD depicting
several views of the artwork
- A model of the artwork
- A graphic or artist illustration depicting several views of the artwork
"Pmmo"wn"mcd,c 11
BUDGET DETAIL
EXPENSE
CATEGORY
PUBLIC ART
FUNDS
OTHER
FUNDS
LIST SOURCE OF OTHER
FUNDS
DESIGN FEE
$
$
ARTWORK COSTS
CONSTRUCTION
COST*
1.
2.
3.
4.
5,
INSURANCE
TRAVEL/SITE VISITS
Other:
TOTALS
$
$
$
ADD ADDITIONAL PAGES TO PROVIDE DETAILS OF BUDGET
*Concrete/ Flatwork, Lighting/Electrical, Landscaping, Demolition, Equipment Rental, Plumbing, Installation, etc.
I certify that the information provided in this application for the Public Art Program is true and
accurate to the best of my knowledge.
Signature:
Print Name:
Title:
Date:
ppddfdpubarlpm ndoc 12
Neighborhood Public Art Project Procedures
The Neighborhood Public Art Project has been established to move the focus of the Iowa City
Public Art Program to art in the neighborhoods and to allow neighborhoods to actively
participate in the selection, site location, possible production and installation of art in their
neighborhoods.
Definition of Public Art - The Iowa Arts Council defines "public art" as an artwork or art place
that is created by an artist or designer, a group of artists and/or designers, or a collaboration
between artists and/or designers for a specific site or place for the public to experience.
The following is the process for implementation of the Iowa City Neighborhood Public Art
project:
Neighborhood Selection Process
Neighborhoods will be notified through the Office of Neighborhood Services of the opportunity
to participate in the Neighborhood Art Project. A letter of interest must be submitted by the
neighborhood association that will include the following:
➢ How the neighborhood intends to solicit input from the entire neighborhood.
➢ An estimated schedule of the process.
➢ Who will be the chief neighborhood contact person for the project
➢ How the artist will be selected and what role they will play in working with the
neighborhood.
Artwork Selection Process
Neighborhoods must solicit all residents of the neighborhood to participate in the selection
process to determine the type of artwork that they wish to acquire/commission and the location
(s) of the proposed artwork. The neighborhood should begin the decision making process with a
"concept" artist. This artist should be able to collaboratively work with the neighborhood
through the mechanics of design and artist selection. The Public Art staff can provide assistance
to the neighborhoods to locate potential 'concept" artists. Any fee for the "concept" artist would
PFdalr/pubMp=dr.doo 13
be part of the budget for the neighborhood art project. Once a type of artwork is decided upon,
the neighborhood will work with the concept artist in determining the design, composition, scale,
etc. of the artwork utilizing the selection criteria established for the Public Art Program. This
artist can also assist in the development of calls to artists (if applicable) for the neighborhood and
guide the neighborhood through a selection process. It is also completely acceptable that the
concept artist submits a proposal for the completed neighborhood art project.
All existing criteria established through the Iowa City Public Art Program; procedures for site
selection, maintenance, accession and deaccession/relocation must be met in the consideration of
the artwork.
Review Process
The neighborhood must present their concept plan for the artwork, proposed site(s) and method
of artwork or project artist selection, and proposed budget to the Public Art Advisory Committee
(PAAC) for initial consideration. The PAAC will use the attached "Neighborhood Art Project
Proposal Review Criteria" as a guideline for decision making. The PAAC will then forward
their recommendation to the City Council for approval. Unless specifics about the artist and/or
artwork are available at that time, the City Council will be asked to approve the "concept" of the
project, the artist selection method, the budget and the artwork site.
After approval of the concept, site location and budget by the City Council, "calls -to -artists" (if
necessary) will be developed by the neighborhoods with the assistance of staff and the PAAC.
Selection of the artist/artwork by the neighborhood will be in accordance with the Acquisition
Procedures developed for the Public Art Program. After review of the final project by the Public
Art Advisory Committee, the City Council will then be asked to approve the final selection of
artist/artwork and budget.
Neighborhood Mentoring Process
Upon completion of their art project, the participating neighborhood may be asked to work with
and share their experiences with one other neighborhood association interested in participating in
the Neighborhood Art Project.
ppddir/pubaapmcdrAoc 14
Neighborhood Art Project Proposals
Review Criteria
In reviewing the concept plans for the Neighborhood Art project proposals, the Public Art
Advisory Committee should consider the following:
■ Has the neighborhood provided the opportunity for all residents to participate in the process?
• Has there been participation in the process by professional artists in creating a project or
designing/creating the artwork being proposed?
■ Have all long-term maintenance requirements been addressed?
• Have initial contacts been made regarding availability of the site for installation of the
artwork?
■ Are the existing criteria established through the Iowa City Public Art program capable of
being met (i.e. Acquisition, Maintenance, deaccession/relocation); particularly:
Site Selection
■ located on public property
■ visible and accessible
• does not disrupt traffic flow
• durability of artwork in relation to location
• Has the Artist selection process been determined and is it feasible?
■ Is the proposed budget reasonable?
ppddir/pubs pmWcdoc 15
PROGRAM FOR RECOGNITION OF ART
IN NON-PUBLIC SPACES
Iowa City's publicly accessible art treasures consist of works created as part of the City's
public art program and of privately developed works located in residential yards and in
businesses. Both art sources reflect the spirit, character and values of our city and of the
individuals who have the artworks on their property. These works may serve as enhancements to
our cultural heritage, history, pride and sense of community.
The Program for Recognition of Art in Non -Public Spaces is to acknowledge
contributions to the visual art environment by citizens of Iowa City. The purpose is to encourage
private participation in art as a vital component of our community character and values and to
promote Iowa City's art heritage.
The art works to be recognized may exhibit any of all of the following characteristics:
• reflect and enhance community spirit and values;
• challenging and not always easily understood;
• whimsy, intelligence and humor;
• visible to passersby;
• reflect the individuality of the owner, the neighborhood or business;
• two-dimensional or three dimensional art;
• traditional or non-traditional materials;
For example: sculpture, murals, topiary, water art, garden art with flowers and plants, etc.
SUBMITTAL GUIDELINES
Any person can nominate works that they consider to reflect the beauty, sense of
community and heritage of their neighborhood or of Iowa City in general.
The person making the nomination will provide a photograph (preferably digital) of the
artwork, the location, what they perceive as the strengths of the art, name of the owner and where
applicable the artist or creator of the art work. The application will be submitted to the Iowa
City Public Art Advisory Committee for review by April 30 of each year. Upon receipt by the
Public Art Advisory Committee, the owner of the art piece will be notified of the nomination.
Information will be provided to them regarding the public nature of the recognition and the
subsequent publicity. The owner will be required to provide his/her permission to proceed with
the nomination process.
ppddidpubWprocdr.&c 16
SELECTION PROCESS
The Public Art Advisory Committee will apply the following criteria in examining the
nomination:
1. Visually examining the art piece and evaluating the creative merits;
2. The artwork must be visually available to passersby;
3. The criteria noted above for characteristics.
The Iowa City Public Art Advisory Committee will pass the qualifying nominations to
the Iowa City City Council with the Committee's recommendation. The City Council reviews the
documentation and approves or denies the nomination. If the Council affirms the nomination the
recognition may be presented at a meeting of the City Council. The recognition will include a
printed certificate signed by the mayor of Iowa City.
ppddidpubwrt oc udoc 17
M
13
Prepared by: Karin Franklin, Director, PCD, 410 E. Washington St., Iowa Clty, IA (319) 356-5232
RESOLUTION NO. 97-326
RESOLUTION ESTABLISHING A PUBLIC ART PROGRAM
WHEREAS, public art expresses a community's spirit and improves a community's image; and
WHEREAS, the public welfare is furthered by the presence of art in public places; and
WHEREAS, the City Council has determined that financial and technical support for a public art
program is in the best interest of the people of Iowa City; and
WHEREAS, such a program should enhance public spaces, promote Iowa city's reputation as a
cultural center, and build Iowa City's image as a vital place to live and work.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA:
1. Each fiscal year, a minimum of $100,000 will be allocated in the Capital Improvements
Program for public art.
2. A Public Art Advisory Committee will be appointed by the City Council to develop the Iowa
City Public Art Program including, but not limited to, by-laws for the Committee, and
procedures for the commissioning, procurement, maintenance, and deaccessioning of
public art.
3. This resolution shall be in effect until amended or rescinded by an action of the City Council,
after public hearing on the amendment or recision.
Passed and approved this 23rd day of September 1997.
MAYOR UiCl�
s�(
by
.g-ay-47
City Attorney's Office
ppdadmi n\reslp ubliarLdoc
City ®$ Iowa City
Date: October 2, 1997
To: City Council -
From: Karin Franklin, Director, Pdz
Re: Public Art Advisory Committee
The resolution which you passed at your last meeting to establish a Public Art program, also
established a Public Art Advisory Committee. This committee is to be appointed by the City
Council and is charged with establishing by-laws and procedures for the Committee to
commission, acquire, maintain and dispose of public art.
On your Oct. 21 agenda, there will be an announcement of vacancies. Following is a proposal
for the composition of the committee, the terms of the members, and a description of the duties
of the committee. Although the committee may wish to amend some of these items once they
have convened, some basics need to be set out prior to advertising for the committee
positions.
Composition
• Three community representatives —non -artists or art -related individuals
• One representative from the Design Review Committee
• Three art professionals —practicing artists; art critics; or art administrators
• One Public Works staff person
• One Parks and Recreation staff person
Project specific team: add the project a rchitect/designer/engMee r, two representatives of the
project site neighborhood, if applicable, and a representative of the City department responsible
for the project if other than Public Works or Parks and Recreation.
Appointments
The non -staff members would be appointed by the City Council according to the standard board
and commission appointment procedures, The staff members would be selected by the
appropriate department head. The project specific team would be selected for their position or
would be appointed by the Committee.
Terms
Committee terms would be three year staggered terms except for the staff and Design Review
Committee representative. The staff committee members would be appointed by the
department heads for a minimum one-year term with the length of term determined by the
department head. The Design Review Committee representative would rotate annually, at the
discretion of the Design Review Committee. Project specific teams would serve for the duration
of the project.
L
Public Art Advisory Committee
October 2, 1997
Page 2
Duties
• Develop by-laws and procedures for the Iowa City Public Art Program
• Administer the public art program by determining the placement of public art, the type of art
to be used in a specific project, and the artist to be engaged.
• Oversee the acceptance of gifts of art.
• Oversee the maintenance and disposition of public art.
• Oversee expenditures of the public art program budget.
With City Council concurrence, the characteristics, terms and duties of the Public Art Advisory
Committee members will be included in the advertisement for the Council appointed positions.
This item is scheduled for discussion at your Oct. 6 work session.
cc: Steve Atkins
Chuck Schmadeke
Terry Trueblood
Joyce Carroll
ppdedmin/mem/peec.doc
BY-LAWS
Public Art Advisory Committee
ARTICLE I. AUTHORITY
Approved by PAAC
February 4, ••
Amence
Rules ComMarch 23, mittee
Amen..
Approved .
„•
The Public Art Advisory Committee shall have that authority as established by Resolution 97-
326 passed by the City Council of Iowa City, Iowa and through the adoption of these by-laws
stated herein.
ARTICLE It. PURPOSE
The purpose of the by-laws stated herein is to provide for the administration of a public art
program by establishing a Public Art Advisory Committee to develop the Iowa City Public Art
Program and to administer said program.
Section 1. Qualifications. The Public Art Advisory Committee shall consist of seven (7)
members, four (4) of whom shall be appointed by the City Council. The remaining three (3)
members shall be ex-officio and shall be one (1) staff representative from each of the
Departments of Public Works and Parks & Recreation, and one (1) representative from the
Design Review Committee. All inte members of the Committee shall be qualified electors
of the City of Iowa City, Iowa.
Section 2. Compensation. Members shall serve without compensation.
Section 3. Orientation for New Members. Prior to the first regular meeting following their
appointment, new members shall be given an orientation briefing by the City staff and the
Committee as is deemed appropriate.
Section 4. Absences. Three consecutive unexplained absences of a Committee member from
regular meetings may result in a recommendation to the City Council from the Committee to
discharge said member and appoint a new Committee member.
Section 5. Vacancies. Any vacancy among the appointees on the Committee because of
death, resignation, long-term illness, disqualification or removal shall be filled by the City
Council after at least 30 days public notice of the vacancy. Any vacancy of an ex-officio member
shall be ; eFfilled by the appropriate agency in the Ga6e Of %presentative FneMb^•s-Wr in-K
�Lm-
Section 6. Terms. Appointed members shall be appointed for terms of three years, with terms
expiring on January 1, No more than one-third of the terms may expire in any one year. If a
position becomes vacant by reason of resignation or otherwise, and results in an unexpired term
of six months or less, the City Council may choose to fill the unexpired term in such a manner
that the appointee shall continue in the position not only through the unexpired term, but also
through a subsequent regular term. Ex-officio members shall serve for a term of one year: 5 uch
___
terms shall be renewable, at the discretion of the appropriate agency.
Section 7. Resignation. Resignations shall be submitted in writing to the Mayor with a copy to
the City Manager, Director of Planning and Community Development, and Chairperson of the
Public Art Advisory Committee at least 60 days prior to the date of intended departure.
ARTICLE IV. OFFICERS
Section 1. Number. The officers of this Committee shall be a Chairperson and a Vice -
Chairperson, each of whom shall be elected by the -a majority vote of all members of the
Committee from those Committee members appointed by the City Council.
Section 2. Election and Term of Office. Officers of the Committee shall be elected annually at
the first regular meeting in February each year; if the election of officers shall not be held at
such meeting, such election shall be held as soon thereafter as is convenient.
Section 3. Vacancies. A vacancy in any office because of death, resignation, removal,
disqualification or other cause shall be filled by the tt for the unexpired
portion of the term, except as provided in Article III, Section 6, above.
I%
Section 4. Chairperson. The Chairperson shall, when present, preside at all meetings,
appoint committees, call special meetings and in general perform all duties incident to the office
of the Chairperson, and such other duties as may be prescribed by the members from time to
time.
Section 5. Vice -Chairperson. In the absence of the Chairperson, or in the event of death,
inability or refusal to act, the Vice -Chairperson shall perform the duties of the Chairperson and
when so acting, shall have all powers of and be subject to all the restrictions upon the
Chairperson.
Section 1. Reaular Meetings. Regular meetings of this Committee shall be held monthly,
Section 2. Special Meetings. Special meetings of the members may be called by the
Chairperson and shall be called by the Chairperson or Vice -Chairperson at the request of three
or more members of the Committee.
Section 3. Place of Meetings. Regular meetings shall be in a place accessible to persons with
disabilities.
Section 4. Notice of Meetings. Notice of regular and special meetings shall be required;
meetings may be called upon notice not less than twenty-four (24) hours before the meeting.
Section 5. Quorum. A majority of all the members of the Committee shall constitute a quorum
at any meeting.
Section 6. Proxies. There shall be no vote by proxy.
Section 7. Public Discussion. Time shall be made available during all regular meetings for
open public discussion.
Section S. Motions. Motions may be made or seconded by any member of the Committee
except the Chairperson.
3
Section 9. Conflict of Interest. A member who believes they have a conflict of interest on a
matter about to come before the Committee shall state the reason for the conflict of interest,
leave the room before the discussion begins, and return after the vote. If there is a question of
whether or not a conflict exists, the City Attorney or City Attorney's designee will decide. All
questions should be referred to the City Attorney or designee. Decisions of the City Attorney or
designee are binding.
Section 10. Voting. A majority (but not less than three) of votes cast at any meeting at which a
quorum is present shall be decisive of any motion or election. Upon request of any Committee
member, voting will be by roll call and will be recorded by "ayes" and "nays". Every member of
the Committee, including the Chairperson, is required to cast a vote upon each motion. A
member who abstains shall state the reason for abstention.
Section 11. Roberts Rules of Order. Except as otherwise provided herein, Roberts Rules of
Order as amended shall be used where applicable.
The Public Art Advisory Committee possesses the following powers II being subiect to final
r v I by the City Counc' :
Section 1. To develop by-laws and procedures for the Iowa City Public Art Program.
Section 2. To determine the placement of public art and the type of art to be used in a specific
project.
Section 3. To commission artists or to purchase art works, as appropriate.
Section 4. To accept or reject gifts and loans of art.
Section 5. To develop policies and procedures for the maintenance and disposition of public
art.
Section 6. To determine and oversee expenditures of the Public Art Program budget.
Section 7. To develop a Public Art Plan for the City of Iowa City.
4
Section 8. To develop and maintain an inventory of public art.
ARTICLE VIL CONDUCT OF COMMITTEE BUSINESS
Section 1. Agenda. The Chairperson, or a designated representative, together with the staff
assistant, shall prepare an agenda for all regular Committee meetings. Agendas are to be
posted at least 24 hours before the meeting and shall be sent to Committee members and the
media prior to regular meetings. Copies will be available to the public at the meeting.
Section 2. Min . Minutes of all meetings are to be prepared, reviewed by the Chairperson,
and distributed to the Committee and City Council Members. Specific recommendations
requiring Council action are to be set off from the main body of the minutes and appropriately
identified.
Section 3. Review Policy. The Committee shall review all policies and programs of the City,
relating to the Committee's duties as stated herein, and makes such recommendations to the
City Council as are deemed appropriate.
Section 4. Annual Report. An annual report detailing the activities of the Committee shall be
prepared by the Chairperson, approved by the Committee and submitted to the City Council at
the end of each calendar year.
• LTA u I I a
The subcommittees of this Committee including composition, duties, and terms shall be
designated by the Chairperson.
These by-laws may be altered, amended or repealed, and new by-laws adopted by an
affirmative vote of not less than four members of the Committee at any regular meeting or at
any special meeting called for that purpose. Amendments shall be approved by the City Council
to become effective.
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