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Home My WebLink About02-12-2020 Parks and Recreation CommissionIowa City Parks and Recreation Commission Wednesday, February 12, 2020 �w 5 p.m. Robert A. Lee Community Recreation Center — Meeting Room B AGENDA ITEM 1 CALL TO ORDER ITEM 2 APPROVAL OF JANUARY 8, 2020 MEETING MINUTES ITEM 3 PUBLIC DISCUSSION OF ANY ITEMS NOT ON THE AGENDA ITEM 4 DOG PARK OPERATIONS — BRAD BARKER & ZAC HALL ITEM 5 REPORT ON ITEMS FROM CITY STAFF a) Parks & Recreation Director—Juli Seydell Johnson b) Recreation Division Superintendent —Brad Barker c) Parks Division Superintendent —Zac Hall ITEM 6 CHAIRS REPORT ITEM 7 COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS ITEM 8 ADJOURN If you will need disability -related accommodations in order to participate in this program/event please contact Tammy Neumann, Iowa City Parks and Recreation Department at 3191356-5210 or tammy- neumann@iowo-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. IOWA CITY PARKS & RECREATION COMMISSION PRELIMINARY MINUTES JANUARY S, 2020 ROBERT A. LEE RECREATION CENTER — MTG ROOM B Members Present: Stephen Bird, Boniface Penandjo Lemoupa, Melissa Serenda, Angie Smith, Jamie Venzon, Blake Winter, Members Absent: Ben Russell, Brianna Wills Staff Present: Brad Barker, Morgan Gerdes, Zac Hall, Juli Seydell Johnson Others Present: Alex Hachtman CALL TO ORDER Juli Seydell Johnson called the meeting to order at 5 p.m. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): Moved by Serenda, seconded by Venzon, to approve the Parks and Recreation fees and charges for FY21 as proposed. Motion Passed 6-0 (Russell and Wills absent). CONSIDER A MOTION TO APPOINT PARKS & RECREATION DIRECTOR AS TEMPOROARY CHAIRPERSON: Moved by Bird, seconded by Smith, to appoint Juli Seydell Johnson. Director of Parks & Recreation, as temporary Chairperson of the Parks and Recreation Commission. Passed 6-0 (Russell & Willis absent OTHER FORMAL ACTION: Moved by Venzon, seconded by Winter, to approve the December 11, 2019 meeting minutes as written. Passed 6-0 (Russell and Willis absent). PUBLIC DISCUSSION None INTRODUCTION OF NEW STAFF MEMBER: Barker introduced Morgan Gerdes to the Commission. Morgan fills the Program Supervisor for Community and Event Planning position for the Parks & Recreation Department. PARKS AND RECREATION COMMISSION January 8, 2020 Page 2 of 5 Seydell Johnson introduced new commission members Boniface Penandjo Lemoupa and Melissa Serenda to commission and staff. All members introduced themselves and welcomed them to the board. Seydell Johnson presented a brief commission orientation. She started by thanking all members for their willingness to serve on the Parks & Recreation Commission. She stated that while it may not require a huge amount of commitment, it is an important one. She went on to explain what members can expect, stating that while the meetings are not filmed, there may be times where media may be present. She noted that the Parks and Recreation Commission agenda packet will be emailed to them at the end of the week prior to the scheduled meeting. The packet includes the agenda, minutes from the previous meeting, staff reports and any additional handouts that may pertain to an item on the agenda. Meetings are scheduled the second Wednesday of each month, unless otherwise noted, from 5-7 p.m. at the Robert A. Lee Recreation Center. She shared that as people in the public learn of their role as a commissioner, they may be asked questions about various parks and recreation topics. She encouraged members to forward those questions to her. She stated that as a commission member they are subject to the Iowa Public Meeting laws. She further explained that if there are more than 3 commission members that were to run into each other at a coffeeshop, for example, they cannot talk about items that are being discussed by the commission. Members were also reminded that if they have something they want to share with the other members, they need to send that item to Seydell Johnson who will share with the Commission Chair and then she will share with other members if appropriate. The meetings follow the Roberts Rule of Order. Therefore, meetings will follow the order of the agenda. Should a member have an item that they would like to discuss at an upcoming meeting, they may pass that on to Seydell Johnson as well and she and the commission chair will determine if it is appropriate to add to the current agenda or if it should go on a future agenda. If a person from the public attends a meeting to discuss an item that is not on the agenda, they may present the item, however, the commission cannot take action until it is placed on a future agenda. At the end of each meeting, each commissioner is asked if they have anything else they would like to discuss or an item for a future agenda. Staff will provide brief oral reports to the board during each meeting. Park development and redevelopment projects will be presented to commission periodically as well. NOMINATION FOR PARKS & RECREATION COMMISSION CHAIR PERSON: Seydell Johnson noted that Commission needs to nominate and vote on a new chairperson and vicechair at this evenings meeting. Venzon nominated Steve Bird to serve as Chairperson of the Parks & Recreation Commission. Moved by Venzon, seconded by Smith, to elect Steve Bird as the Chairperson for the Parks and Recreation Commission for 2020. (Russell and Willis absent). Venzon nominated Angie Smith to serve as Vice -chairperson of the Parks & Recreation Commission. Moved by Venzon, seconded by Bird, to elect Anse Smith as the Vice -chairperson for the Iowa City Parks and Recreation Commission for 2020. Passed 6-0 (Russel and Willis absent). FY 21 PARKS & RECREATION FEE SCHEDULE — BRAD BARKER: Barker directed commission members to the fee scheduled included in the commission packet. This schedule includes the history, current and future proposed fees for recreation programs, rentals and events. He explained that not all programs will incur an increase every year. Those that do will normally PARKS AND RECREATION COMMISSION January 8, 2020 Page 3 of 5 increase by 3%. He pointed out that the pool parties have been added to the matrix. He also noted that the fees for adult sports have been reduced to encourage more participation. The rental fees for The Lodge at the Terry Trueblood Recreation Area and the Ashton House have both increased to reflect current use. Moved by Serenda, seconded by Venzon, to approve the Parks and Recreation fees and charges for FY21 as proposed. Motion passed 6-0 (Russell and Wills absent). REPORT ON ITEMS FROM CITY STAFF: Parks & Recreation — Juli Seydell Johnson: Seydell Johnson attended the budget presentation sessions to Council on Saturday. Some of the items proposed include the addition of two forestry staff as well as additional funds for tree planting. Staff will continue working towards the City's Climate Action Plan. Seydell Johnson is asking for funds to hire a consultant to assist in the creation of a recreation program and aquatics master plan noting that the recreation building, as well as the aquatic facilities, are aging. Other items include new equipment for forestry. Seydell Johnson stated that Recreation continue with planning programs that will allow children to learn to swim, bike and gain outdoor recreation skills. Staff will also be planning an annual event at Riverfr-ont Crossings as well as various pop-up programs in the parks. Seydell Johnson shared the schedule for Capital improvement Plan (CIP) projects. She noted that those currently in the construction phase include the Kickers Soccer Park field addition, the Willow Creek Park redevelopment and the Lower City Park Adventure Play Area installation. Other 2020 projects include Fairmeadows Playground installation, ADA paths at Hunter's Run and Brookland Parks. She shared that 2020 CIP projects include Scott Park shelter and playground installation, Napoleon Park playground installation, and construction of a shelter, restrooms and playground at Wetherby Park. Some smaller projects planned include a bocce court at College Green Park and refurbishing the sport courts at Court Hill and Happy Hollow Parks. Recreation Division Superintendent: Barker noted that Recreation staff are busy working on the upcoming spring activity guide. He also announced that the departments Makers Space will open on January 29 in the Recreation Centers craft room. This will provide a place where individuals can come and create and take part in various activities at their leisure. He is looking forward to growing this program as it progresses. Barker will be meeting with program supervisors one-on-one over the next couple of weeks to begin planning for summer programs. Parks Division Superintendent — 7ac Hall: Hall explained that the Parks Division is comprised of parks maintenance, horticulture, natural areas, forestry, and athletic facilities staff. Parks MaintenancelHorticulhue/Natural Areas: He noted that typically staff would be spending much of their time taking care of snow removal. However, unseasonable weather of late, they have been able to turn their focus on other projects such as removing invasive species from natural areas and sand prairies, as well as a prairie burn prior to the new year. Other staff are in the process of removing playground equipment from Napoleon and Fairmeadows Parks in preparation for next year's upgrades. Fores : Staff is working pruning trees that are under 15'. This process is done to increase the health of the trees. PARKS AND RECREATION COMMISSION January 8, 2020 Page 4 of 5 Athletic Facilities: Athletic Facilities staff are currently attending the annual Turf Grass Conference. Bird asked what the ice depth requirement is for staff to install ice hockey nets. Hall reported that it has to be at least 6" thick. CHAHtS REPORT None COMMISSION TUMSUGGESTIONS FOR FUTURE AGENDA ITEMS: Venzon asked for an update on the deer management program. Seydell Johnson reported that White Buffalo completed its first round of operations. They will return in February to continue the process. Although there were some issues with getting patrons out of the parks by 3 p.m., White Buffalo staff were satisfied with the outcome. They will not return to Terry Trueblood Recreation Area or City Park as they did not get the deer populations in those areas as expected. The later sunsets in February will allow the areas targeted to remain open longer than the previous 3:00 p.m. times. Bird reminded staff and commission that there is a need for a couple of commission members to volunteer to become members of the the Tree Advisory Board. Jamie Venzon and Melissa Serenda volunteered to be on the board. Moved by Smith, seconded by Winter to adiourn the meeting at 5:38 a.m. Passed 6-0 (Russell & Wills absent). PARKS AND RECREATION COMMISSION January 8, 2020 Page 5 of 5 PARKS AND RECREATION ATTENDANCE RECORD NAMEiB TERM f\r1 M O N � ;Ab N O O+ N N EXPIRES N M 4 7 Suzanne 12/31/20 NM X O/E X LQ X X LQ X X O/E Bentler Steve Bird 12/31/21 NM X X X LQ O/E X LQ O/E X X X Lucas 12/31/22 NM X X O/E LQ X Foelsch Cara 12/31/19 NM X X X LQ X X LQ X O/E X Hamann Boniface 12/31/23 NM * * * * * * * * * * X Penandjo Lemou a Ben Russell 12/31/21 NM X X X LQ X X LQ X X X O/E Melissa 12/31/23 NM * * * * * * * * * * X Serenda Angie Smith 12/31/21 NM X X X LQ X O/E LQ X X X X Jamie 12/31/20 NM X O/E O/E LQ X O/E LQ X X X X Venzon Brianna 12/31/22 NM X X X LQ X O/E LQ X X X O/E Wills Blake Winter 12/31/22 * * * * * * * * X X X X Joe Younker 12/31/19 NM X X X LQ X X LQ X X X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum * = Not a member now TO: Juli Seydell Johnson, Director of Parks & Recreation FROM: Brad Barker, Recreation Superintendent Zac Hall, Parks Superintendent DATE: February 6, 2020 RE: Dog Park Budget CITY OF I O W A CITY Staff has been asked to provide information on the budget for both of the City of Iowa City dog parks: Thornberry and Rita's Ranch. The following summarizes actual expenditures and revenues for the 2019 calendar year. Staff will provide recommendations on ways that surplus financial resources may be used to improve the parks' aesthetics and functionality. Iowa City Parks A Recreation Department 2019 Dog Parks Expenditure/Revenue Summary REVENUE TOTALS (Park.A Recreation/amd) 5s%MA2 [Attimal CAntrel lasted] W $57,907A0 $116,250.02 ENPENDITURES Thornberry Rka'sRdneh General TOTALS Maimeeace sew S9AS.29 SSAZ4.49 SaOD S14AM77 Park AttEndmeStaR $0.00 9100 $30,VK37 S30,30L37 Contarad Mmeng 59,006-2s S2,73250 50-00 $1L78L75 Comrandsilma Remmal $2,25DAD $212mm SO-oD $4,500A0 Dog Bass 53,626-67 S3,62 ,67 $0.00 S7,25334 Pena leRRY S2,146-50 $2,1463D SO-00 $L293.IID Wake $000 $0-00 $DAD SOAo Priming Oasts DO S0-00 $3,11D-oD $LLlOAo Risre a mm s &Applies SO-00 SD.00 534272 S3R2Z2 PmalTestft I $5DO-00 1 SO-Oo 53AODA0 TOTALS $26,74431 1 $16,930.15 1 $31,79659 $75,47L45 SUMMARY TOTAL REVENUES in 2019 - $1162M.02 S116,230.02 TOTAL ExPENDITURES in 2019- $65,358.09 $75,417A5 Net Revenue $40.932.57 IMPROVEMENTS OVER LAST 6 YEARS Dock, Pand, Wdm-0(iMcatd dtxution) $40,000 SalarLights atThnmberry $10,000 Salarushm atRita's Rands 510,000 Water SwicejDrinkng Foumans at KrWs $S,ow Oenrhm atThmn6er y $1,72930 DraimageTle 52w Addilimul notes: In 2020, $1,800 has been spare on pet -friendly ice malt; S2,500 proposed in budget faragnityumm A deSplay aNtpmerd 220 S. Gilbert Street - Iowa City, Iowa 52240-1632 - (319) 356-5100 - FAX (319) 356-5487 Iowa City Parks & Recreation Commission Packet February 2020 Upcoming Events • February 5, Splash Splash Story rime, Robert A Lee Recreation Center • February 5, Learn -To -Swim Open House, Robert A Lee Recreation Center • February 16, FREEZE Fest (a STEAM Natural Science Event), Terry Trueblood Recreation Area • February 21, Black History Trivia, Robert A. Lee Recreation Center • February 22, STEAM Saturdays (Presentations from the Science Center of Iowa) Notable from Parks & Recreation Staff Parks: • Staff have been working in Willow Creek Park and Scott Park to remove invasive and undesirable tree species along creek areas to improve storm water drainage and prepare the areas for prairie seeding. • As part of the Trails and Bridges project rails signs and markers have been installed in Hickory Hill Park. Recreation: • 95 afterschool program participants at Grant Wood and Fifth Ward Saints have been enrolled in free swim lessons at Robert A. Lee Recreation Center. Afforded through the swim lesson scholarship fund, these lessons will continue for 10 weeks (February, March and April) and each participant will receive 10 free lessons. Swim lesson scholarship dollars will also cover the cost of bus transportation as well as swim trucks and towels for those that have a need. • Indoor soccer for youth and adults is being played on Saturdays at RAL and MPAC • Recent events such as the Maker Space Grand Opening and STEAM event at Robert A. Lee Recreation Center and the Dr. King Celebration at Mercer Park Aquatic Center were well attended by the public. • The RAL'S.T.E.A.M. Maker Space' is now open and free to the public during the hours of 2-4 PM on Thursdays and Saturdays. Efforts to continue to update and enhance the STEAM space will continue to be made. • Special Olympic Winter Games in Dubuque was well attended. Cemetery: • Staff has sold several older pieces of equipment on Gov Deals. Will have several more items ready to be listed soon. • Staff will be assisted by the forestry department this month to remove three trees in the cemetery. The bucket truck and chipper will be very helpful. Iowa City Parks and Recreation Commission Packet 1 City of Iowa City Facilities: • The Mercer Aquatic Center Pool LED Lighting Project, pending council action, will be out for bid on February Sth, this project involves replacing the existing 1980's lighting in the Mercer Natatorium with code compliant LED fixtures. Bids are due February 25th • The Robert A. Lee Recreation Phase II Improvements Project will be on the next City Council consent agenda to set a public hearing at the second council meeting in February. The project will involve modifications to the game room and racquetball court, renovating it into one larger activity and programming space with new tall windows on the east wall. The project will also involve renovations to the on -deck restrooms into a family -use ADA shower and changing room. Top Staff Issues Parks • Freezing rain and freeze/thaw cycles have been a challenge for trail clearance and have caused some tree damage. • Illness and vacations have limited staffing numbers the past month. • Controlled prairie burning has not occurred due to snow and weather conditions. Recreation • Staff working on winter/spring hiring, training and scheduling of temporary staff • Summer activity guide planning is underway, Staff has been collaboratively planning for summer programs and events • Staff has been working with youth sports affiliate groups and clubs on spring field allocations and affiliate agreements Cemetery • Advanced electric will be updating some wiring in the office/shop this week to help with some overload issues. • Americlean will be cleaning the office duct work this month. • Staff has also installed some racking the shop, to help get some equipment off of the floor. Facilities • City Hall maintenance staff are continuing to work with the contractor on wiring for the new BAS systems in City Hall, the project should be complete by February 24th. The boiler and BAS project will receive an $11,905 Energy rebate from MidAmerican. • Staff have been working through snow and ice conditions at entrances at facilities and adjusting operations to help out with Senior Center, as we work through the staffing changes. Iowa City Parks and Recreation Commission Packet I City of Iowa City City of Iowa City Facility Sustainability Projects one of the seven City of Iowa City Strategic Goals: Promote Environmenta/Sustainability certernev Description emteractar cast debate /Scanlon Boiler and WACRepiacment land Replaced 19MW:ers apdAHU, Shivediatteny Transferees/no Restroon/shcwerseirodr %K331 andsee, whhhigheticientcondensing IMJAPA S682,387.00 rebate boilersand separate water M'eahmGcal construction heaters, costhcN. ;Saanior S1,93ILMMI ate fersnnWeGym Sairxe-Rattily S9q.00LLt.01fri pmtianof8A5 7rsta^.i 5A5 w:t1•.Beiivs/poe9 waver Itvc.,/Eeteo 9,x.Ste txtad s;sten(: 16, 1961 tenp/minSmalAHUs Group aas4s rtma A '_se BASI1193323 1'9d M-0 SASy lsu award O' entive and sage Metric/Payback Punchlist/ fats tree Punct;ist Actept:ng InstalllIASwithBoiters/poolwater Sfiin"almog S3,011abou sfora temp/rninimalAHUs hrc.,/8 RW6nup nn9ofS17,.339.01), Wler Replack'ant am W;00'''.ea Install BFSto Boilers/pool water $467,5M 51%WSfvBASA S596 temp/AHUS tool" boilers Shiva-Hatt@ry Ix./pending kanlon Exterior LEDrghtingRephcement Replacemiginal hallide lightswith ShiveJfattery incentives paneling Contracts LED Inc./pending permfing pending quadcCanter NatatodurnUglong RepPaceodginal hallide lightswith Shive-Hattery S1SS,600 Incentivespending Bidding e^! LEDs Inc./pending mks Maintearrce FacilitrLEEDcertMed t3e.x,mr incentivespending Under (P3959) Monson/Merit construction 6cnt=ct;crr pending mks Solar Project Potential PPASelarprojectonnew n/a PandinSIVP Public WoftStructure. Pending peading etioot'peces:ror Acea We; Project a/: Periling RFP Fecd'..g per.d'rg ® Iowa City Parks and Recreation Commission Packet I City of Iowa City 5.3yearpsyback w/mincentivefor Mercer, 3.8year paybackfor Scanlon' $3,675 annual cost savings; 4.2 years forpaybackwith incentive` S5,613annualcost savings. 8.9year paybackw/out InuntivaforCity Hall;6SWorwith incenO w" incentivespending incentives pending, ene[ryusefrom Mani Halideto LED- docreaseshyhaN. Oakland Cemetery FY 19 Revenue Report ** shaded areas represent previous Syr average Revenue from Lot Sales Lot Sale Syr Average # of Interments Interments Syr avg. Revenue from Interments 5 year Avg. on interments Total Revenue Syr Avg. on total revenue July $3,810.00 $6,120.00 7 8.0 $3,380.00 $4,121.00 $7,190.00 $10,241.00 August $1,652.50 $6182.50 4 8.8 $2,970.00 $4,732.50 $4,622.50 $10,915.00 Sept $11,340.00 $7,193.75 6 8.0 $3,711.25 $4,665.50 $15,051.25 $11,859.25 Oct $7,320.00 $8,535.00 5 6.2 $2,355.00 $3,543.00 $9,675.00 $12,078.00 Nov $5,775.00 $4,320.00 1 3 6.4 $1,315.00 $3,033.00 $7,090.00 $7,353.00 Dec $2,475.00 $3,061.00 5 6.8 $3,755.00 $3,563.00 $6,230.00 $6,624.00 Jan $6,390.00 $4,175.00 4 3.4 $3,290.00 $2,243.00 $9,680.00 $6,418.00 Feb March April May June Totals $38,762.50 $38,587.25 34 47.6 $20,776.25 $25,91 $59,538.75 $65,488.25 Iowa City Parks and Recreation Commission Packet I City of Iowa City