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HomeMy WebLinkAbout03-11-2020 Parks and Recreation CommissionIowa City Parks and Recreation Commission Wednesday, March 11, 2020 -, 5 P.M. Robert A. Lee Community Recreation Center — Meeting Room B AGENDA ITEM 1 CALL TO ORDER ITEM 2 APPROVAL OF FEBRUARY 12, 2020 MEETING MINUTES ITEM 3 PUBLIC DISCUSSION OF ANY ITEMS NOT ON THE AGENDA ITEM 4 CENSUS 2020 INFORMATION —ASHLEY MONROE ITEM 5 DEPARTMENT COMMUNICATION & MARKETING UPDATE — MORGAN GERDES ITEM 6 REPORT ON ITEMS FROM CITY STAFF a) Parks & Recreation Director —Jul! Seydell Johnson b) Recreation Division Superintendent— Brad Barker c) Parks Division Superintendent—Zac Hall ITEM 7 CHAIRS REPORT ITEM 8 COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS ITEM 9 ADJOURN If you will need disability -related accommodations in order to participate in this program/event, please contact Tammy Neumann, Iowa City Parks and Recreation Department at 3191356-5210 or tammy- neumann@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. IOWA CITY PARKS & RECREATION COMMISSION PRELIMINARY MINUTES FEBRUARY 12, 2020 ROBERT A. LEE RECREATION CENTER — MTG ROOM B Members Present: Stephen Bird, Alex Hachtman, Ben Russell, Melissa Serenda, Angie Smith, Jamie Venzon, Brianna Wills, Blake Winter, Members Absent: Boniface Penandjo Lemoupa Staff Present: Brad Barker, Zac Hall, Juli Seydell Johnson Others Present: Craig Gustaveson, Pam Smith, Emily Ware CALL TO ORDER: Chairman Bird called the meeting to order at 5 p.m. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None OTHER FORMAL ACTION: Moved by Smith. seconded by Winter, to anurove the January 8.2020 meetine minutes as written. Motion Passed 8-0 (Lemoupa absent PUBLIC DISCUSSION None INTRODUCTION OF COMMISSION MEMBER: New commission member, Alex Hachtman was introduced to other members and staff. Hachtman's term runs through 12/2020. DOG PARK OPERATIONS — BRAD BARKER & ZAC HALL: Barker introduced Craig Gustaveson to Commission and staff. Gustaveson explained that he was a Commission member from 1998 to 2010 and served as chairman for six of those years. During Gustaveson's tenure, the commission worked with Johnson County DogPAC to develop the dog park. He and Emily, another member of the audience, have been walking their dogs in the park since it opened. He said that Thomberry Off Leash Dog Park is truly one of the best in the state and, in fact, he often hears that from visitors who visit from out of state. However, he and others have noticed some issues over this past year. He pointed out that he understands the challenges for Parks staff being spread thin at times. Therefore, he and a group of moming dog park users began discussing ways in which they could help. They have created a plan and are at the meeting this evening to present that proposal to the Commission and staff. The proposal states that a group of them would meet the first Saturday/Sunday of each month, therefore, calling themselves the First Saturday/Sunday Club. The volunteers help in cleaning the park including picking up and removing any dog waste left behind, filling in holes on the grounds, assist in maintaining gravel around the park where needed, and clean up any safety hazards that are a risk for the PARKS AND RECREATION COMMISSION February 12, 2020 Page 2 of 6 dogs and their owners. The volunteers would provide shovels, wheelbarrows, buckets etc. while staff is being asked to provide sand, gravel, dirt, mutt mitts, latex gloves and flags to mark holes in need of filling. The volunteers will sign waivers releasing the City from any liability from injuries they might incur while volunteering at the park. Gustaveson then addressed some other concerns/suggestions with those present. That list included the algae issue in the pond, protruding railings on the dog dock, and the need for posting signs that would include park rules such as only one dog on the dock at a time and another sign including a statement reminding parents that they are responsible for their children when present in the park. The groups proposal is attached. Barker then presented budget information for both dog parks. He directed Commission to the handout included in their agenda packet that that provides that information. He explained that the budget was run based on a calendar year for 2019 as the annual dog tags run on this same schedule. He pointed out that the budget includes two different revenue line items. The Parks & Recreation line item is titled admissions while revenue from Animal Services is labeled as entry fees. The 2019 revenue for the dog parks totaled $116,000. He noted that this is quite a jump from the previous two years sharing that 2018 revenue totaled $91,000 and in 2017 it totaled $90,000. While part of this is likely due to the increase in annual tag fees from $40 to $52 in 2019, staff has noticed a sharp increase in daily tag sales, even during the winter months. In past years, attendance usually dwindled during this time, however, with this year's milder winter, the parks have remained busy. Naturally, this leads to more wear and tear, especially in the areas where the ground is soft. With a revenue surplus, staff will budget for park improvements in the next fiscal year as well as adding year-round staff. While dog park staff are present to oversee the parks, they also provide an important role as advocates. Hall thanked Gustaveson for his report, stating that it is great to receive input from the users. Bird asked if it would be necessary for a Parks staff member to be present to supervise the volunteers. Seydell Johnson said that Saturday mornings would be doable but likely not possible on Sundays. Gustaveson said the group would like to form its own dog park board at some point that would meet with the Commission and/or staff on a regular basis. Serenda asked if there are similar issues at Rita's Ranch. Pam Smith, from the audience and staff member of the dog parks, stated that because Rita's is a water retention area, it does flood and can become very wet. Seydell Johnson explained to the commission that it would be appropriate for them to encourage this relationship but would it be not necessary for them to make a formal motion. Bird responded that he thinks the plan presented is a great idea and that he is pleased with their enthusiasm. All commission members are in support of the group's proposal. Gustaveson said the next step will be working with Parks and Recreation staff. The groups is planning an April kick-off. Ware asked if it might be possible to add a warming house to the park. Seydell Johnson said there is nothing planned now but perhaps they could consider the idea in the future. All thanked the group for coming to the Commission with their proposal. Parks & Recreation — Juli Seydell Johnson: Recreation Center Temporary Closure: Seydell Johnson announced that due to necessary repairs in the Robert A. Lee Recreation Center, the water needs to be shut off to the building on Friday, February 14. Therefore, the Recreation Center will close on Friday, February 14 at 10 a.m. and will reopen upon completion of the repairs, likely around 4 p.m. Deer Management Update: Seydell Johnson noted that White Buffalo has been placing bait in various locations and will begin their sharpshooting measures again on Sunday, February 23 PARKS AND RECREATION COMMISSION February 12, 2020 Page 3 of 6 through Sunday, March 15, 2020. The following park closures will be in affect (signs will be posted at various points in each park): Waterworks Prairie Park 3 p.m. to dawn The Ned Ashton House 3 p.m. to dawn Terrell Mill Park 3 p.m. to dawn Oakland Cemetery 3 p.m. to dawn Crandic Park 3 p.m. to dawn Hickory Hill Park 3 p.m. to dawn • Thomber y Off -Leash Dog Park and Peninsula Disc Golf Course will close every day from dusk to dawn Bird addressed a letter that was recently published in Little Village Magazine that stated two deer were shot and left at Terry Trueblood Recreation Area. The assumption was that they were shot by White Buffalo. Both were evaluated by Iowa City Police and parks staff. It was determined that one of the deer was hit by a car and the other was pieces of carcass that had been dumped in the park. Hall noted that this is not uncommon, however, it is uncommon that they were dumped at TTRA. Seydell Johnson pointed out that White Buffalo did no shooting at TTRA. Seydell Johnson also reported on another deer that was reported to have been shot and left behind at Hickory Hill Park. Again, the police department evaluated and determined that it too was hit by a car. Wills noted that it is good for commission members to be up-to-date in the process in case they are asked questions. Seydell Johnson also directed members to the website for updates at www.ic og vor deerproject Tree Removal at Court Street & Scott Park: The department has received calls from concerned residents regarding tree removal at these locations. Seydell Johnson explained that the trees removed were those that run along the creek towards the north and to the Lindemann Subdivision, then to Lower West Branch Road and south to Muscatine. She said that a couple of years ago the development cleaned out several scrub trees to open the area for flood water. Many scrub trees were again removed during this most recent process to also open the creek for storm water flow. More will be removed as necessary. Larger trees will be left in place. It is also necessary to remove these smaller trees to prevent choking out of the large ones. Serenda asked if notifications were sent out. Seydell Johnson reported that a media release was sent out prior to the holidays, however, because this was all done on park property, notification is not required. Hall noted that a prairie is also being established in this area. Seydell Johnson said that a similar process is taking place at Willow Creek Park at this time. There has been a significant amount of erosion seen in these areas for which staff will now be able to address. Communications & Marketine: Seydell Johnson reminded Commission that over the past couple of months members have asked for a communications and marketing report for Parks & Recreation. Seydell Johnson suggested that this be the main topic of discussion on the March commission agenda. Commission members agreed and look forward to further discussion. Morgan Gerdes, the departments Recreation Program Supervisor for Communications and Event Planning will be present as well. Recreation Division Superintendent: • Makers Space at the Recreation Center: Barker announced that the Maker Space began operating on Thursday, January 25. The Makers Space is "a place where children and families can come together to build, create, tinker and discover." The space will be open from 2-4 p.m. on Thursdays and Saturdays from January 25 through April 25, 2020. The space is free and open to the public. Barker said that 19 participants attended this past Saturday. PARKS AND RECREATION COMMISSION February 12, 2020 Page 4 of 6 Learn to Swim Prog aim: Barker explained that one of the department missions is to teach every kid to swim. The aquatics staff, Kate Connell and Sydney Stodola, have been working hard to share this opportunity with those in the community. Recently staff has started coordinating with before and after school programs in the area. One of the biggest challenges has been transportation for the kids to get to and from the Recreation Center. Staff is happy to announce that the department has been able to hire a third -party service to assist in the transportation. With that obstacle removed, 95 kids have signed up for lessons. These kids are from Grant Wood Elementary and Fifth Ward Saints (a before and after school program that is not tied to the Iowa City School District). Wills suggested a similar program be offered for sports programs. Bird asked if Parks and Recreation Foundation funds can be used to help in the cost of transportation. Seydell Johnson explained that the funds for the lessons are run through the Parks and Recreation Foundation which is managed by the Community Foundation of Johnson County. She further explained that the John Geerdes family have set up a memorial fund in John's honor that is designated specifically for transportation costs. Sadly, John Geerdes was fatally injured in a bus accident while attending college in Canada. Wills asked if staff is tracking how many of the kids are progressing through the different levels of swimming. Barker explained that most of these kids have never participated in lessons before. This program will introduce them to the water in a safe environment where an instructor will teach them how to tread water and to paddle their way out of a dangerous situation if ever necessary. Staff is keeping track of rosters and will continue to monitor these year after year. Wills stated that these stats will be important when speaking to potential donors. Parks Division Superintendent — Zac Hall: Willow Creek Park: Parks staff is currently working on cleaning up the creek area at Willow Creek as mentioned earlier. There will be 10-acres of new prairie added to serve as a buffer between the new playground and the creek. The plan is to mow a path through the prairie allowing access to the creek and should provide a new experience for park patrons. He further noted that staff hopes to add over 100 acres of prairie to the parks in the next year. Seydell Johnson said this is all part of the sustainability plan. Not having to mow these areas and creating more prairies provide more habitat for wildlife and will also cut down time spent mowing by staff thereby allowing them to work on other projects. Windsor Ridge: Staff is also working in this area near a lift station structure that is near the south end of the pond. Staff is cleaning up already downed trees in this area. This is being done in anticipation of the underpass to the school. Hiring: Staff is gearing up for the hiring season. Positions have been posted and applications are coming in. Interviews will begin soon. Staff will also be participating in a job fair at Kirkwood Community College. Wills asked what the positions entail. Hall explained it is mowing, clean up, and trash pickup for the parks positions. The horticulture positions include plant care at City Hall, downtown, medians and right-of-way's in the city. Two natural areas positions work in tandem with horticulture to do invasive species removal and prairie burns. Several ball field staff will be hired for the season as well. All positions start at $11.50 hour; however, those rates will jump to $13.25 an hour on July 1 as part of the councils' initiative to raise the minimum wage. Serenda said that she is very pleased to see so much prairie establishment within the parks. She asked about the diversity of species planned for these areas. Hall said that there are 25 areas that are being established on hillsides so will be working with contractors to determine the species that will help in stabilization. Staff will be looking at various mixes for creek areas. Hall said that diversity will depend on the areas and what will work best for the desired outcome. PARKS AND RECREATION COMMISSION February 12, 2020 Page 5 of 6 CHAIRS REPORT Bird asked if there were any updates on playground accessibility recommendations that had been made to the department. Seydell Johnson said that this topic was bumped for other items on the council work session agenda. The City Manager has stated that he will give staff a months' notice prior to this item being placed back on the agenda. COMMISSION TH14MUGGESTIONS FOR FUTURE AGENDA ITEMS: Wills asked for an update on the potential development of an eastside sports complex. Barker noted that he met with Think Iowa City staff and a consultant that they have working on the project. There were two different plans that were presented. One of the plans did not include an in -door complex while another one did. All plans were to be completed in a three phase process. The plan that did not include a building was estimated to cost between $15-$26 million. With a building included the cost is estimated at $37 million. Seydell Johnson, along with the Convention and Visitors Bureau, brought in a consultant to complete an economic impact study. Unfortunately, it did not bring in the numbers they were hoping for. Wills asked to look at the documents. Barker will get those to her for review. Moved by Hachtman, seconded by Russell, to ad!ourn the meeting at 5:49 p.m. Motion passed 8-0 (Lemouva absent). PARKS AND RECREATION COMMISSION February 12, 2020 Page 6 of 6 PARKS AND RECREATION COMP ATTENDANCE RECORD NAME TERM EXPIRES Suzanne 12/31/20 X O/E X LQ X X LQ X X O/E Bender Steve Bird 12/31/21 X X X LQ O/E X LQ O/E X X X X Lucas 12/31/22 X X O/E LQ X Foelsch Alex 12/31/20 * * * * * * * * * * * X Hachtman Cara 12/31/19 X X X LQ X X LQ X O/E X Hamann Boniface 12/31/23 * * * * * * * * * * X O/E Penandjo Lemou a Ben Russell 12/31/21 X X X LQ X X LQ X X X O/E X Melissa 12/31/23 * * * * * * * * * * X X Serenda Angie Smith 12/31/21 X X X LQ X O/E LQ X X X X X Jamie 12/31/20 X O/E O/E LQ X O/E LQ X X X X X Venzon Brianna 12/31/22 X X X LQ X O/E LQ X X X O/E X Wills Blake Winter 12/31/22 * * * * * * * X X X X X Joe Younker 12/31/19 X X X LQ X X LQ X X X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum * = Not a member now Whatis the Census? The census is a count of every person who lives in the United States and its territories. It happens every 10 years. In early 2020, you will be asked to count everyone who lives in your home as of April 1. Responding to the 2020 Census is a chance to shape your future. RESPONDING ISI adg 1. In March, your household will receive an invitation in the mail, inviting you to respond online or by M phone. 2. Go to www.2020census.gov to access and complete the questionnaire. You will need a Census ID code from the mailing. You can use a mobile phone, tablet, laptop, or desktop computer. Completing your response will take ten minutes or less. 3. That's it! What if I don't have internet access? Bring your mailed census invitation to a public library in Johnson County. Computers will be available to complete the census. What if I need help or speak a different language? When you respond online, the website will guide you through each census question. The census form will be available in English and 12 additional languages. Videos and guides to the form are available in 59 languages. For more information, visit: 2020CENSUS.GOV WHO COUNTS IN YOUR HOUSEHOLD? Count every person living or staying in your home on April 1, regardless of their nationality or living situation, and no matter where they are from, what language they speak, or citizenship status. People without a permanent residence who are staying temporarily with a friend or family on April i should be counted at that address. If you are a renter, count yourself where you live. Don't forget any family or roommates living there. Everyone needs to be counted. Count all children, Including babies, who usually live and sleep at your home. If they split time evenly between two households, count them where they are on April 1. -/ count newborn babies at the home where they will live and sleep most of the time, even if they are still in the hospital on April 1. 4/ College students not living in a dorm should be counted at their off -campus address, even if they go to their parents' home for school breaks. If you recently moved, count yourself at your new address if you moved by April 1. Service members who don't live in military barracks and aren't deployed or stationed outside the U.S. should be counted where they live and sleep most of the time. Residents of a group facility: the Census Bureau will work with representatives to ensure people living in college dorms, nursing homes, group homes, shelters, psychiatric facilities, correctional facilities, and military barracks are counted. We're excited to see how Johnson County has grown, and we want to make sure your household gets counted in 2020! Information provided by the municipal governments in Johnson County, Iowa. ozuzom Shape your future START HERE > C2020 CENSUS Q & A What will I be asked? You will be asked a few simple questions, like age, sex, and the number of people living in your home, including children. What won't be asked? The census will never ask for Social Security numbers, bank or credit card numbers, money or donations, or anything related to political parties. There will not be a question about citizenship on the 2020 Census. Who is in charge of the 2020 Census? The U.S. Census Bureau conducts the census. Cities, counties, libraries, universities, and even some non- profit organizations help inform residents about the census. What's in it for me? Responding to the census directly benefits our community. Your responses inform where over $675 billion is distributed each year to communities nationwide for clinics, schools, roads, and more. it impacts funding for education programs and grants, public transportation, libraries, Medicare and Medicaid, Supplemental Nutrition Assistance Program, school meal programs, parks, playgrounds, and recreational facilities. Census data gives community leaders vital information to make decisions about building community centers, opening businesses, and planning for the future. Your responses are used to redraw legislative districts and determine the number of seats your state has in the U.S. House of Representatives. v Responding fulfills your civic duty because it's mandated by the U.S. Constitution. The United States has counted its population every 10 years since 1790. Is my information safe? All responses submitted online are encrypted to protect your privacy. Your responses to the 2020 Census are safe, secure, and protected by federal law. Your answers can only be used to produce statistics. They cannot be used against you by landlords, any government agency, or court in any way —not by the FBI, not by the CIA, not by the DHS, and not by ICE. WHAT TO EXPECT When it's time to respond, households will receive an invitation in the mail. Every household has the option of responding online, by phone, or by mail. Reminders will be sent to households that haven't responded. What you will get in the mail: 7 March 12-20 An invitation to respond online to the 2020 Census. (some hoesehulds mil olso receive paperquesdonnries.) A reminder letter. I March 16-24 For more information, visit: 2020CENSUS.GOV For those who haven't responded: March 26-April A reminder postcard. Information prwicied by the mlnicipal governments in Johnson County, Iowa. 3 A reminder letter and paper questionnaire. TAprII20-27 f � ' -, April B-16 A final reminder postcard before Census workers follow up in person. Shape � C O your SUS START HERE 2020 Programs Influenced by U.S. Census Bureau Data The 2020 Census can help shape the future of your community. Your responses inform how the following programs are funded every year. The programs listed below are examples from the "Uses of Census Bureau Data in Federal Funds Distribution" report, which provides estimates of the federal funds distributed each year in whole or in part using 2010 U.S. Census Bureau data. '.1� , Section 8 Housing Assistance Payment Programs Child Abuse and Neglect State Grants AMEducation Food Assistance Head Start Supplemental Nutrition Assistance Program (SNAP) goIrl:l� - t Unemployment Insurance Medical Assistance truerr�7 Program (Medicaid) lipEntrepreneurship Infrastructure Small Business Highway Planning Development Centers and Construction State Wildlife Grants I�I�i Assistance to ,201 Firefighters Grant Connect with us @uscensusbureau Shape For more information: your future 2020CENSUS.GOV START HERE > *httpsV/ww ..census.gov/library/working-papers/2017/decennial/census-data-federal-funds.html Everyone counts. The census counts every person living in the United States once, only once, and in the right place. Mule � st,ton 2 It's in the Constitution. The U.S. Constitution mandates that everyone in the country be counted every 10 years. The first census was in1790. It's about fair representation. Every 10 years, the results of the census are used to reapportion the House of Representatives determining hou many seats eacl state gets. It's about It's about $675 billion. redistricting. After each decade's census, state officials redraw the boundaries the congressional and state legislative districts in their states to account for population shifts. The distribution of more than $675 billion in federal funds, grants, and support to Taking part is states, counties, and communities are your civic duty. based on census data. That money is spent Completing the census on schools, hospitals, is mandatory: it's a way roads, public works, to participate in our and other vital democracy and say programs. "I COUNT!" Census data are being used all around you. Residents use the census to support community initiatives involving legislation, quality -of -life, and consumer advocacy. Your privacy is protected. It's against the law for the Census Bureau to publicly release your responses in any way that could identify you or your household. By law, your responses cannot be used against you and can only be used to produce statistics. Businesses use census data to decide where to build factories, offices, and stores, which create jobs. Local governments use the census for public safety and emergency preparedness. 00 Real estate developers use the census to build new homes and revitalize old neighborhoods. 2020 will be easier than ever. In 2020, you will be able to respond to the census online. You can help. You are the expert —we need your ideas on the best way to l^r make sure everyone in your community gets counted. Every household will have the option of responding online, by mail, or by phone. Nearly every household will receive an invitation to participate in the 2020 Census from either a postal worker or a census worker. 0 95% of households will receive their census invitation in the mail. 0 Almost 5% of households will receive their census invitation when a census taker drops it off. In these areas, the majority of households may not receive mail at their home's physical location (like households that use PO boxes or areas recently affected by natural disasters). Less than 1 % of households will be counted in person by a census taker, instead of being invited to respond on their own. We do this in very remote areas like parts of northern Maine, remote Alaska, and in select American Indian areas that ask to be counted in person. (This is separate from our follow-up efforts; census takers will visit all households that were invited to respond on their own and haven't.) Note: We have special procedures to count people who don't live in households, such as students living in university housing or people experiencing homelessness. What to Expect in the Mail When it's time to respond, most households will receive an invitation in the mall. Every household will have the option of responding online, by mail, or by phone. Depending on how likely your area is to respond online, you'll receive either an invitation encouraging you to respond online or an invitation along with a paper questionnaire. Letter Invitation • Most areas of the country are likely to respond online, so most households will receive a letter asking you to go online to complete the census questionnaire (or to respond by phone). • We plan on working with the U.S. Postal Service to stagger the delivery of these invitations over several days. This way we can spread out the number of users responding online, and we'll be able to serve you better if you need help over the phone. March 12-20 An invitation to respond online to the 2020 Census. (Some households will also receive paper questionnaires.) March 16-24 A reminder letter. If you haven't responded yet: March 26-April 3 A reminder postcard. April 8-16 A reminder letter and paper questionnaire. April 20-27 A final reminder postcard before we follow up in person. Letter Invitation and Paper Questionnaire • Areas that are less likely to respond online will receive a paper questionnaire along with their invitation. The invitation will also include information about how to respond online or by phone. We understand you might miss our Initial letter In the mail. • Every household that hasn't already responded will receive reminders and will eventually receive a paper questionnaire. • It doesn't matter which initial invitation you get or how you get it —we will follow up in person with all households that don't respond, Dear Resident: This is your invitation to respond to the 2020 Census. We need your help to count everyone in the United States by providing basic information about all adults, children, and babies living or staying at this address. Results from the 2020 Census will be used to: • Direct billions of dollars in federal funds to local communities for schools, roads, and other public services. • Help your community prepare to meet transportation and emergency readiness needs. • Determine the number of seats each state has in the U.S. House of Representatives and your political representation at all levels of government. l Your Census ID is: Respond by April 1 at [url removed] [Census ID removed] The Census Bureau is using the internet to securely collect your information. Responding online helps us conserve natural resources, save taxpayer money, and process data more efficiently. If you are unable to complete your 2020 Census questionnaire online, we will send you a paper questionnaire in a few weeks for you to complete and mail back. The census is so important that your response is required by law, and your answers are kept completely confidential. If you do not respond, we will need to send a Census Bureau interviewer to your home to collect your answers in person. If you need help completing your 2020 Census questionnaire, please call toll -free [phone number removed]. Thank you for your prompt response. Sincerely, Steven D. Dillingham Director Enclosures Mensaje imporianter Para completer su cuestionario del Canso del 2020, visits [url removed] o Ilame gratis al [phone number removed]. I. i Respond to the 2020 Census online. The 2020 Census marks the first time you will be invited to respond online —even on your mobile device. You can respond by phone or mail —they're secure, too —but going online is a great option, because it is: Convenient You can respond from anywhere, at any time, using a mobile phone, tablet, laptop, or desktop computer. You just need to be connected to the internet. Easy When you respond online, the website will guide you through each question on the 2020 Census and provide more information if you need it. The census form will be available in English and 12 additional languages. Videos and guides to the form will be available in 59 languages. Secure All responses submitted online are encrypted to protect personal privacy. Once responses are received, they are no longer online. How to respond online: as easy as 1-2-3 1. In March 2020, your household will receive an invitation in the mail to respond online. 2. Visit 2020census.gov to access and complete the census questionnaire. 3. You're done! For more information, visit: Shape your future 2020CENSUS.GOV START HERE > D-OP-GP-EN-421 l l i 1 � I IAW It's easy for you to be counted. Every 10 years, the United States counts everyone who lives in the country, regardless of age, nationality, or ability. It is important for everyone to respond to the 2020 Census so that communities like yours can receive the funding they need for health care, accessibility services, and more. The 2020 Census is accessible for everyone. Beginning in mid -March 2020, you can respond to the census by answering a handful of questions online, by phone, or by mail. The online questionnaire is /lam accessible to people with a wide (it?range of disabilities. QIf you prefer to respond by mail but do not receive a questionnaire in your first mailing from the U.S. Census Bureau, you can wait for the fourth mailing, in mid -April 2020, which will include a questionnaire. If you have blindness or low vision, you can print a guide to the Uquestionnaire in braille or large print from 2020CENSUS.GOV. For more information, visit: 2020CENSUS.GOV D-OP-GP.EN-126 If you have deafness or a hearing loss, you can: ) Respond to the census using telephone devices for hearing impaired. > Access video guides to the questionnaire in American Sign Language on 2020CENSUS.GOV. > View online videos and webcasts with closed or open captioning. > Request a visit from a census taker who uses American Sign Language. Shape your future START HERE > A i (� 2020C mplian we is a From May - July households census IL�I 508-compliant website accessible to people with blindness or low vision, deafness or hearing loss, learning disabilities, cognitive limitations, limited movement, photosensitivity, and various combinations of these. Responding helps influence funding for your community. takers will visit households that D= have not yet responded. A census taker can assist if you need help completing your form. The 2020 Census will influence community funding and congressional representation for the next decade. Information collected in the census will inform the allocation of more than $675 billion in federal funds for states and communities each year. That includes money for things like: > Public transportation > Libraries > Education programs Responding is safe. > Supplemental Nutrition Assistance Program (SNAP) > Medicare and Medicaid > Temporary Assistance for Needy Families Your personal information is kept confidential by law. Your responses can only be used to produce statistics. They cannot be used for law enforcement purposes or to determine your personal eligibility for government benefits. For more information, visit: 2020CENSUS.GOV D-OP-GP-EN-126 Shape your future START HERE > Responding to the 2020 Census without a Census ID The 2020 Census will be the first time that the public can respond online or by phone, in addition to the traditional paper response. Technology improvements over the last decade that allow for these secure response options also enable the public to respond without a Census Bureau -issued identification number —making it easier to respond anytime, anywhere. Beginning in mid -March 2020, everyone will receive an invitation to participate in the 2020 Census. That invitation will include a unique Census ID that links you to a physical address. But you can also respond online or by phone without a Census ID. How do I respond without an I D? On the 2020 Census response website, select the link under the login button that says, "If you do not have a Census ID, click here." Can I respond online without an ID on any device or browser? Yes. Responding online without an iD works on most modern devices. For best results use the two latest versions of the following browsers: Internet Explorer, Edge, Chrome, Safari, Firefox, Samsung Native. Is my response affected if I don't use a Census ID? Your Census ID allows us to immediately match your response to an address. If you respond without your Census ID, we'll ask you for your address when you respond so we can link your response to your address. 2020CENSUS.GOV Shape your future START HERE > How do I provide my address? When responding online without an ID, there are three options for entering an address: 1) STREET ADDRESS For this option, you will be prompted to enter an address number, street name, and either the city and state or the ZIP Code. If a valid street address isn't available, check the box that says, "I do not have a street address" and you can proceed to enter a rural route address or other address/location (see options below). 2) RURAL ROUTE ADDRESS A rural route address includes a rural route descriptor, rural route number, rural route box ID number, city and state or ZIP Code. 3) OTHER ADDRESS/PHYSICAL LOCATION If you do not have a rural route address, the system will first ask if you are experiencing homelessness. Then, it will invite you to enter a city, state, ZIP Code, and description of the physical place where you live. If I live or stay in a garage or added structure at a property, how do I respond? To respond with a physical location on a property that does not have a separate address, utilize the "Street Address" option, enter the address, and include the description of the structure (e.g., "garage") in the apartment/unit number field. If you reply by phone, you will be prompted to provide the same description. How do I respond for multiple people or families at a single address? Everyone living or staying at an address, even if they are not a member of your family, should be counted by the person filling out the census form for that address. There are no restrictions on the number of people who can be included on your form. The Census Bureau has ways to resolve duplicate responses if multiple people at the same address respond separately. 2020CENSUS.GOV D-FS-GP-EN-009 Shape your future START HERE > Why We Ask The 2020 Census is easy. The questions are simple. Responses to census questions provide a snapshot of the nation. Census results affect your voice in government, how much funding your community receives, and how your community plans for the future. When you fill out the census, you help: Determine how many inform how more than $675 seats your state gets billion in federal funding is in Congress. distributed to states and communities each year. tot Create jobs, provide housing, prepare for emergencies, and build schools, roads and hospitals. The 2020 Census will ask for the following information: Number of people at address We ask this question to collect an accurate count of the number of people at each address on Census Day, April 1, 2020. Each decade, census results determine how many seats your state gets in Congress. State and local officials use census counts to draw boundaries for congressional districts, state legislative districts, and school districts. Any additional people living or staying there Our goal is to count people once, only once, and in the right place according to where they live on Census Day. Keeping this goal in mind, we ask this question to ensure that everyone living at an address is counted. 2020CENSUS.GOV D.FS.GP-EN-136 Owner/Renter We ask about whether a home is owned or rented to create statistics about homeownership and renters. Homeownership rates serve as an indicator of the nation's economy and help in administering housing programs and informing planning decisions. Phone number We ask for a phone number in case we need to contact you. We will never share your number and will only contact you if needed for official Census Bureau business. Shape your future START HERE ? Name We ask for names to ensure everyone in the household is counted. This also helps us to keep ancestry records. Listing the name of each person in the household helps respondents include all members, particularly in large households where a respondent may forget who was counted and who was not. Sex We ask about the sex of each person to create statistics about males and females. Census data about sex is used in planning and funding government programs, and in evaluating other government programs and policies to ensure they fairly and equitably serve the needs of males and females. These statistics are also used to enforce laws, regulations, and policies against discrimination in government programs and in society. Age and date of birth We ask about age and date of birth to understand the size and characteristics of different age groups and to present other data by age. Local, state, tribal, and federal agencies use age data to plan and fund government programs that provide assistance or services for specific age groups, such as children, working -age adults, women of childbearing age, or the older population. These statistics also help enforce laws, regulations, and policies against age discrimination in government programs and in society. For more information, visit: 2020CENSUS.GOV D-FS-GP-EN-136 Hispanic, Latino, or Spanish origin We ask about whether a person is of Hispanic, Latino, or Spanish origin to create statistics about this ethnic group. The data collected in this question is needed by federal agencies to monitor compliance with anti -discrimination provisions, such as the Voting Rights Act and the Civil Rights Act. Race We ask about a person's race to create statistics about race and to present other statistics by race groups. The data collected in this question is needed by federal agencies to monitor compliance with anti- discrimination provisions, such as the Voting Rights Act and the Civil Rights Act. Whether a person lives or stays somewhere else Our goal is to count people once, only once, and in the right place according to where they live on Census Day. Keeping this goal in mind, we ask this question to ensure individuals are not included at multiple addresses. Relationship We ask about the relationship of each person in a household to one central person to create estimates about families, households, and other groups. Relationship data is used in planning and funding government programs that provide funds or services for families, people living or raising children alone, grandparents living with grandchildren, or other households that qualify for additional assistance. Shape your future START HERE > The 2020 Census and Confidentiality Your responses to the 2020 Census are safe, secure, and pro- tected by federal law. Your answers can only be used to produce statistics —they cannot be used agralnst you In any way. By law, all responses to U.S. Census Bureau household and business surveys are kept completely confidential. Respond to the 2020 Census to shape the future. Responding to the census helps communities get the funding they need and helps businesses make data -driven decisions that grow the economy. Census data impact our daily lives, informing import- ant decisions about funding for services and infrastructure in your community, including health care, senior centers, jobs, political rep- resentation, roads, schools, and businesses. More than $675 billion in federal funding flows back to states and local communities each year based on census data. a© �r 'riir Your census responses are safe and secure. The Census Bureau is required by law to protect any personal information we collect and keep it strictly confidential. The Census Bureau can only use your answers to produce statistics. In fact, every Census Bureau employee takes an oath to protect your personal information for life. Your answers cannot be used for law enforcement purposes or to determine your personal eligibility for government benefits. By law, your responses cannot be used against you. By law, your census responses cannot be used against you by any government agency or court in any way —not by the Federal Bureau of Investigation (FBI), not by the Central Intelligence Agency (CIA), not by the Department of Homeland Security (DHS), and not by U.S. Immigration and Customs Enforcement (ICE). The law requires the Census Bureau to keep your information confiden- tial and use your responses only to produce statistics. 2020CENSUS.GOV D-125a Shape your future START HERE > There are no exceptions. The law requires the Census Sure tion confidential. By law, your res you by any government agency c Bureau will not share an individue enforcement agencies, law enfor< information to be used to determ benefits. Title 13 makes it very cle only be used for statistical purpo. used for anything else, including It's your choice: you can re: mail, or by phone. You will have the option of respoi phone. Households that don't res be visited by a census taker to co Regardless of how you respond,! protected by law. Your online responses are s cyberthreats. The Census Bureau takes strong I responses secure. All data submit protect personal privacy, and our the highest and most recent stan information. Once the data are re From the moment the Census Bu focus and legal obligation is to ke We are committed to confii At the U.S. Census Bureau, we an ing your responses confidential.) to provide your answers and knot paint a statistical portrait of our r Learn more about the Census Bui vacy program at www.census.go 2020CENSUS.GOV 2020 Census Job Opportunities Join the 2020 Census Team! The U.S. Census Bureau is recruiting thousands of people across the country to work on the 2020 Census. We invite anyone to apply, Including: Retirees. College students. People who do not have a job and are looking People already working who are looking for a People available to work flexible hours, which and/or weekends. for temporary employment. second job. can include days, evenings, These positions provide an opportunity to earn extra income while helping the community. Pay rates vary depending on the applicant's location. How to Apply Interested individuals can apply for a 2020 Census job by visiting 2020census.gov/jobs and completing an online application. The process takes about 30 minutes and will include assessment questions about the applicant's education, work history, and other experiences. Those who would like to claim veterans' preference will need supporting documentation. For more information, call 1-855-JOB-2020 (1-855-562-2020) and select option 1 for technical assistance or option 3 to speak with someone at your area census office. select option 1 for technical assistance or option 3 to speak with someone at your area census office. What Job Opportunities are Available? Census takers work in their local communities. Some field positions require employees to work during the day while interviewing the public, so employees must be available to work when people are usually at home, such as in the evening and on weekends. Connect with us: @uscensusbureau For more information: 2020CENSUS.GOV > Census field supervisors conduct fieldwork to support and conduct on-the-job training for census takers and/or to follow up in situations where census takers have confronted issues, such as not gaining entry to restricted areas. Shape your future START HERE > > Recruiting assistants travel through- out geographic areas to visit with community -based organizations, attend promotional events, and con- duct other recruiting activities. Office operations supervisors assist in the management of office functions and day-to-day activities in one or Where are Positions Located? more functional areas, including payroll, personnel, recruiting, field operations, and support. > Clerks perform various administrative and clerical tasks to support functional areas, including payroll, personnel, recruiting, field operations, and support. Positions for the 2020 Census are located throughout the United States and Puerto Rico. Visit 2020Census.gov/jobs and explore our interactive map to find Area Office locations and pay rates by county or municipality. Who Can Get Hired? To be eligible for a 2020 Census job, applicants must: > Be at least 18 years old. > Have a valid Social Security number. > Pass a Census Bureau -performed background check and a review of criminal records, including fingerprinting. For a complete list of qualifications, we invite you to visit 2020census.gov/jobs. Most jobs require employees to: Have access to a vehicle and a valid driver's license, unless public ^0 transportation is readily available. Have access to a computer with internet and an email account (to complete training). Connect with us: @uscensusbureau For more information: 2020CENSUS.GOV Shape your future START HERE > Iowa City Parks & Recreation Commission Packet March 2020 Upcoming Events • March 16-20, Spring Break Camp, Robert A Lee Recreation Center • March 19, Spring Equinox Event, Robert A Lee Recreation Center • March 28, STEAM Saturdays (Presentations from the Iowa State University Insect Zoo, RAL Notable from Parks & Recreation Staff Parks: • Forestry and Horticulture staff attended the 64t^ Annual ISU Shade Tree Short Course in Ames. Staff had a great training learning about urban wood utilization, new trends in urban forestry and landscaping. • Athletic Facilities received their plaque officially designating Napoleon Softball Complex with an Environmental Certification from the Sports Turf Managers Association. Iowa City is one of three facilities out of forty with multiple complex certifications, Kicker's Soccer Complex being the other. • Several Parks staff were recently honored at the City's Years of Service Awards luncheon. Jarret Meade —30 years, Mark Heick-30 years, Colin Stuhr-5 years, Zachary Hall —5 years. Recreation: • 95 afterschool program participants from Grant Wood, Fifth Ward Saints and G-World continue to receive free swim lessons and the program has been going well. Solving the transportation piece of this puzzle has been encouraging and staff will look to continue growing our outreach to deliver free swim opportunities for both community youth and adults. Swim lesson scholarship dollars coverthe cost of bus transportation, the swim lessons as well as swim trucks and towels for those that have a need. • Staff have been busy planning summer programs, events and activities. There will be a number of new events offered to the community this summer that include weekly pop-up park events in neighborhood parks, a hydrant party, three splash pad events, a sunrise -to -sundown swimathon event, bike-themed event at TTRA, outdoor education and sustainability programs and a number of events/activities at the pool, Party in the Park and Summer Camp that will provide promotional tie-in to the Big Splash that will occur August 14-16. • Staff has been working with special needs organizations on transitioning away from the City serving as a delegate for travel -sponsored Special Olympics events in Ames and Dubuque. In lieu of this, staff will continue to serve as a delegate for local Special Olympics events and will continue to host sports practices for anybody that wants to attend (not just Special Olympics athletes). Additionally, staff will have increased focus on hosting more enrichment activities and events that appeal to the broader special needs community that includes both athletes and non -athletes. Iowa City Parks and Recreation Commission Packet I City of Iowa City Cemetery: Facilities: • The recent updates to the electrical system was completed by Advanced Electric. The Hvac system was cleaned by Americlean. • Staff focus has been spring cleaning in the shop and pole building. Freeing up space in these areas organizes equipment and helps staff to better utilize the buildings. We have also posted obsolete tools with 4 items currently listed on gov deals and all items having bids. ■ Staff has been trimming trees and bushes to help maintain plant health and overall cemetery aesthetics. This will help us in the preparation for spring as we get ready for new plantings! • Eric Alvarez from the Government Building's maintenance staff has been promoted to the new position of Assistant Facility Manager. The position will be housed in City Hall. Eric will start in his new role on March 8th. Congratulations Eric! • The Mercer Aquatic Center Pool LED Lighting Project, two bids were submitted for the project on February 25th: - $155,000 Enaineer's Estimate - $132,750 Advanced Electrical Services - $85,460 Gerard Electric Gerard Electric was awarded the contract on March 31. • There was a pre -bid meeting for the Robert A. Lee Recreation Phase Il Improvements Project on February 27", bids are due on March 111h. The project will involve modifications to the game room and racquetball court, renovating it into one larger activity and programming space with new tall windows on the east wall. The project will also involve renovations to the on -deck restrooms into a family -use ADA shower and changing room. • A Request for Proposals for consulting services was released on February 27' for the Senior Center Building ADA Assessment and Master Plan Project. There will be a pre -submission meeting for this project on March 12th. The project will involve an ADA audit and the creation of a Master Plan to guide facility improvement for the Center. • At the March 3rd Council Meeting, the newly constructed Iowa City Public Works Facility received an energy incentive rebate check from MidAmerican in the amount of $60,868. The rebate was for LED lighting and custom energy strategies in construction. The energy conservation strategies has a projected costs savings of $21,000 annually and a payback in 9.3 years. Top Staff Issues Parks • Warmer seasonal conditions have made for soft ground and many sites difficult to access. • The hiring process for seasonal staff is in full swing with many temporary staff starting in April. Iowa City Parks and Recreation Commission Packet I City of Iowa City • Staff have begun transitioning equipment from snow removal operations to spring season actiivites. Recreation • Staff is working on summer program planning and reviewing facility needs. • Staff has been reviewing applications and hiring for Spring and Summer temp positions. • Policies pertaining to facility rentals and agreements are being reviewed and modified as needed. • Illness has impacted staffing availability within programming • Summer activity guide planning is underway; Staff has been collaboratively planning for summer programs and events • Staff has been working with youth sports affiliate groups and clubs on spring field allocations and affiliate agreements Cemetery • Staff has recently cut down and removed a maple tree that was in poor health on the southside of Graceland. • With the thawing of the ground staff was able to finish cleaning up an oak limb that had fallen on the North side of the cemetery. Facilities • City Hall maintenance staff are continuing to work with the contractor on wiring for the new BAS systems in City Hall, the project was substantially complete on February 24th. The project is now going through commissioning from Shive-Hattery Consulting Engineers. • With the mild winter, staff have been prepping for spring start up at City Park Pool. • Government Buildings Staff are still working through the transition in staff to new positions, with Eric Alvarez moving up into the Assistant Facility Manager role, the Maintenance Worker II -Pool job posting is presently out and will be closed on March 111h Iowa City Parks and Recreation Commission Packet I City of Iowa City City of Iowa City Facility Sustainability Projects One of the seven Oty of Iowa City Strategic Goals: Promote Environmental Sustainabjlity Consultant! Description Contractor Cost Rebate /Scanlon Boiler and HVAC Replacment land Replaced 1968 Scilers and AHU, Shive-Hatt" Transfer as/rm Restroomfshower remodel)JR4331 and zee with high efficient condensing Onc.,/AAA $882,387.00 rebate boilers and separate water Mechanical corstrcctlon heaters. cost}incl, AC*M n Bu i[ding Auttdnation Syuema(BAG) $i936'.WOrebat! j forscanitm0ym tdiiiw-l�iMtaty SIMLO .G0 pmtionMBAS Install uswithowlers/pool sister IMJBaker ind.%ntmal system(538,196) temD/wAnintaflAHUs Group caltlab" A Lee RecvaatrpnCenter B,AS (R4332j W230 S19,5001nndard incentive and Install eks with 8oiiers/pooiwater Sr. re 4e;te.ry SY,&i90amatRNa temp/minimal.4Ns 4tn..Arlakar Group total o95Y.A„3139.00 Il Boiler Repacemant and BA6 project Install BAS to Boilers/pdol water 5487,•50o 511,905formai j tar. p,'AHOA totiel. beike Stage Metric/payback PunchOist/ retainage Pastelist 4ccwiag 95fi C47P Wa ..: R�E*lltteC{ 3nc./pend'orti Mercer/Scanlon Exterior LED UjittingReplacement Replaceoriginalhallidelightswith throe-Hsrtery Incentives pending Contracts LED Inc./pending pending pending Mercer Aquatic Cal Hstatorium Lighting Replaceoriginal hallide lightswlth StAir"attery $155,000 Intenthlespending Bidding Replacment LEDs km -/pending Public Works Mainteance Facility-LEEDcerti8ed Neumarm Incentives pending Under buildinSIMS91 Mewuon/Merit construction Construction gentling +•=tertill P%4"colt: t: oja^C:• ne. Public Works Structure_ penrt:rg hills PandinygFP perdirrg; h/a PandingRFP pending Iowa City Parks and Recreation Commission Packet I City of Iowa City 5.3yaerpsyback w/outincentivafor Marcer,3.111yaar paybackfw Scanlon` 53,678 aanualcost ea lFro; 5.2 years forpayDackwlth incentive' 55,613 annual cost savings. 8.9year payback w/tut iMentivefor City Hall; 6.8 yearwith incentive"' incendvespending incentivespendirlL MetalHalidetoLED. 6Ecleztei 3'1 r•Fif Oakland Cemetery FY 19 Revenue Report ** shaded areas represent previous Syr average Revenue from Lot Sales Lot Sale Syr Average # of Interments Interments Syr avg. Revenue from Interments 5 year Avg. on Interments Total Revenue Syr Avg. on total revenue July $3,810.00 $6,120.00 7 8.0 $3,380.00 $4,121.00 $7,190.00 $10,241.00 August $1,652.50 $6182.50 4 8.8 $2,970.00 $4,732.50 $4,622.50 $10,915.00 Sept $11,340.00 $7,193.75 6 8.0 $3,711.25 $4,665.50 $15,051.25 $11,859.25 Oct $7,320.00 $8,535.00 5 6.2 $2,355.00 $3,543.00 $9,675.00 $12,078.00 Nov $5,775.00 $4,320.00 3 6.4 $1,315.00 $3,033.00 $7,090.00 $7,353.00 Dec $2,475.00 $3,061.00 5 6.8 $3,755.00 $3,563.00 $6,230.00 $6,624.00 Jan $6,390.00 $4,175.00 4 3.4 $3,290.00 $2,243.00 $9,680.00 $6,418.00 Feb $4,950.00 $3,665.00 2 3.2 $1,135.00 $1,890.69 $6,085.00 $5,555.69 March April May June Totals 1 $43,712.50 $42,252.25 36 50.8 $21,911.25 1 $27,791.69 1$65,623.751 $71,043.94 © Iowa City Parks and Recreation Commission Packet I City of Iowa City