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HomeMy WebLinkAbout04-20-2020 Public Art Advisory CommitteePublic Art Advisory Committee Monday, April 20, 2020 4:30 PM Electronic Special Meeting ZOOM MEETING PLATFORM AGENDA Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting is being held because a meeting in person is impossible or impractical due to concerns for the health and safety of Commission members, staff and the public presented by COVID-19. You can participate in the meeting and can comment on an agenda item by going to https://zoom.us/meeting/register/tJUvcOgtgT8pGdU IdgBD01QnUWQz3Z441CS via the internet to visit the Zoom meeting's registration page and submit the required information. Once approved, you will receive an email message with a link to join the meeting. If you are asked for a meeting or webinar ID, enter the ID number found in the email. A meeting password may also be included in the email. Enter the password when prompted. If you have no computer or smartphone, or a computer without a microphone, you may call in by telephone by dialing (312) 626-6799. When prompted, enter the meeting or webinar ID. The ID number for this meeting is: 912 7357 4331. Once connected, you may dial "9 to "raise your hand," letting the meeting host know you would like to speak. Providing comments in person is not an option. Call to order Public discussion of any item not on the agenda Consideration of minutes of the April 2, 2020 meeting Review and Approval of the amended Public Art Advisory By -Laws - attached Adjournment If you will need disability -related accommodations in order to participate in this program/event, please contact Marcia Bollinger, Neighborhood and Development Services at 319-356-5237 or marcia- bollinger@iowo-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. PRELIMINARY MINUTES PUBLIC ART ADVISORY COMMITTEE APRIL 2, 2020 5:30PM ZOOM MEETING FORMAT MEMBERS PRESENT: Vero Rose Smith, Nancy Purington, Andrea Truitt, Eddie Boyken, Steve Miller, Juli Seydell Johnson, Ron Knoche STAFF PRESENT: Marcia Bollinger, Wendy Ford PUBLIC PRESENT: none Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of Commission members, staff and the public presented by COVID-19. RECOMMENDATIONS TO CITY COUNCIL: By a vote of 7-0 the Committee recommends approval of the working copy of the Iowa City Public Art Management Plan and forward it on to the City Council for their information along with the request to approve the amended by-laws. CALL TO ORDER Rose Smith called the meeting to order at 5:32 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA There was none. CONSIDERATION OF MINUTES OF THE MARCH 6. 2020 MEETING Miller noted that he was listed as attending the March 6 meeting and he was not. He also noted there was a typo on page two where Downtown District had an f at the end. Bollinger noted that she also saw that Truitt was noted as being in attendance and was not. The attendance sheet appeared to be accurate though. Truitt mentioned that 4111 paragraph up from the bottom on the 151 page was a bit strangely worded. Bollinger said she would adjust. Seydell Johnson made a motion to accept the minutes as amended. Purington seconded the motion. Amended meeting minutes were approved. CREEKSIDE ART PROJECT — CARA BRIGGS FARMER Briggs Farmer presented a model representative of the proposed project in Creekside Park. She described the location of the project and how the artwork would be placed in the Community Orchard area designed by Backyard Abundance. The plan would include using four limestone blocks that are already located in the space. Two of the blocks would have two rolled flat stock stainless steel mandalas located on either side of the entrance in the pollinator garden. The other two elements include stainless steel prairie grasses anchored to the back of two other limestone block located further into the orchard area. The grasses would be about 8 feet tall and 3 feet wide. Ford showed the photograph of the existing orchard area with the limestone blocks in place. Seydell Johnson said she felt the art would set off the orchard nicely and would be a great addition to the park. Knoche expressed concern about durability and ability to fulcrum backwards with enough weight. Briggs Farmer explained that the blocks were approximately 400 lbs. and she would set the sculpture into the ground to guarantee that will not happen. Bollinger asked about maintenance and Briggs Farmer explained that the stainless will not require any maintenance. She also said the pipes for the grass will be capped and will left open at the bottom to avoid any moisture from collecting. There was additional discussion about ways to address any fulcrum issues by installing anchors in the ground secured by concrete. Seydell Johnson said that the planting of the orchard was to happen in the next few weeks Seydell Johnson motioned that the committee approve Briggs Farmer's proposals for Creekside Community Orchard Art project and to proceed. Miller seconded. The motion was approved unanimously. REVIEW OF DRAFT MANAGEMENT PLAN Bollinger explained that she wasn't able to complete a couple sections of the plan that she thought she could but explained that because the plan is a "working document" that will regularly be added to and updated. She requested that the committee approve the plan and to proceed with presenting it to the City Council as is. Purington moved that the Committee approve the Management Plan as a working document and forward it on to the City Council for their information along with the request to approve the amended by-laws. Knoche seconded. The motion was approved unanimously. STAFF REPORTS Bollinger explained that the Poetry in Public review is expected to occur in the next few weeks and Boyken will be representing the committee. She also suggested that she was going defer pursuing a project for the Pride Celebration scheduled for June 1911/201h until there was more information about if it would be proceeding as planned or with changes. ADJOURNMENT Knoche made a motion to adjourn. Seydell Johnson seconded. Meeting was adjourned at 6:00 PM. Public Art Advisory Committee Attendance Record 2019-2020 Term Name Expires 512119 616119 7/11/19 8/1/19 915119 11/7119 1215119 1/16/20 216120 315/20 412120 Nancy 1/1/2021 -- -- -- -- -- -- -- x x x x Purin ton Ron Knoche x x x x x x x x x x x Jul! Seydell- x x x x X x x x x x x Johnson Vero Rose 1 /1 /2021 x x x x x x x x x x x Smith Steve 2/1/2021 x x x x x x x x x O/E x Miller Andrea 1/1/2022 x x O/E x x x x x x O/E x Truitt Eddie 1/1/2022 x x x x x O x x x x x Bo ken Key X = Present 0 = Absent O/E = Absent/Excused --- = Not a member BY-LAWS Public Art Advisory Committee ARTICLE I. AUTHORITY The Public Art Advisory Committee shall have that authority as established by Resolution 97-326 passed by the City Council of Iowa City, Iowa and through the adoption of these by-laws stated herein. ARTICLE II. PURPOSE The purpose of the by-laws stated herein is to provide for the administration of a public art program by establishing a Public Art Advisory Committee to develop the Iowa City Public Art Program and to administer said program. ARTICLE III. MEMBERSHIP Section 1. Qualifications. The Public Art Advisory Committee shall consist of -seven--(nine (9) members, ffve4sseven 7) of whom shall be appointed by the City Council. Of the fiveseven appointees, at least twe-(-three 3) shall be art or design professionals. the FeFnaining-tw&4Two_(2) members shall be ex -ex officio and shall be one (1) staff representative from each of the Departments of Public Works and Parks & Recreation. All appointed members of the Committee shall be qualified electors of the City of Iowa City, Iowa. Section 2. Compensation. Members shall serve without compensation. Section 3. Orientation for New Members. Prior to the first regular meeting following their appointment, new members shall be given an orientation briefing by the City staff and the Committee as is deemed appropriate. Section 4. Absences. Three consecutive unexplained absences of a Committee member from regular meetings may result in a recommendation to the City Council from the Committee to discharge said member and appoint a new Committee member. Section 5. Vacancies. Any vacancy among the appointees on the Committee because of death, resignation, long-term illness, disqualification or removal shall be filled by the City Council after at least 30 days public notice of the vacancy. Any vacancy of an ex- F officio member shall be filled by the appropriate agency within 30 days. Section 6. Terms. Appointed members shall be appointed for terms of three years, with five (5)terms expiring on January 1. and two (2) terms expiring July 1.. No more than one-third of the terms may expire in any one year. If a position becomes vacant by reason of resignation or otherwise, and results in an unexpired term of six months or less, the City Council may choose to fill the unexpired term in such a manner that the appointee shall continue in the position not only through the unexpired term, but also through a subsequent regular term. Ex-officio members shall serve for a term of one year; such terms shall be renewable, at the discretion of the appropriate agency. Section 7. Resignation. Resignations shall be submitted in writing to the Mayor with a copy to the City MaRagLF, DOFLG%gF 9f Pl@R ORg and GOFR...URit DeVeIGPFReRtManage r's Office, and Chairperson of the Public Art Advisory Committee at least 60 days prior to the date of intended departure. ARTICLE IV. OFFICERS Section 1. Number. The officers of this Committee shall be a Chairperson and a -vk-e-Vice Chairperson, each of whom shall be elected by a majority vote of all members of the Committee from those Committee members appointed by the City Council. Section 2. Election and Term of Office. Officers of the Committee shall be elected annually at the first regular meeting in February each year; if the election of officers shall not be held at such meeting, such election shall be held as soon thereafter as is convenient. Section 3. Vacancies. A vacancy in any office because of death, resignation, removal, disqualification, or other cause shall be filled by the Committee for the unexpired portion of the term, except as provided in Article III, Section 6, above. Section 4. Chairperson. The Chairperson shall,— when present, preside at all meetings, appoint committees, call special meetings and in general perform all duties incident to the office of the Chairperson, and such other duties as may be prescribed by the members from time to time. Section 5. Vice -Chairperson. In the absence of the Chairperson, or in the event of death, inability or refusal to act, the Vice -Chairperson shall perform the duties of the Chairperson and when so acting, shall have all powers of and be subject to all the restrictions upon the Chairperson. ARTICLE V. MEETINGS Section 1. Regular Meetings. Regular meetings of this Committee shall be held monthly. 5 Section 2. Special Meetings. Special meetings of the members may be called by the Chairperson and shall be called by the Chairperson or Vice -Chairperson at the request of three or more members of the Committee. Section 3. Place of Meetings. Regular meetings shall be in a place serviced by public transportation and accessible to persons with disabilities. Section 4. Notice of Meetings. Notice of regular and special meetings shall be required; _Meetings may be called upon notice not less than twenty-four (241 hours before the meeting. Section 5. Quorum. A majority of all the members of the Committee shall constitute a quorum at any meeting. Section 6. Proxies. There shall be no vote by proxy. Section 7. Public Discussion. T ime shall be made available during all regular meetings for open public discussion. Section 8. Motions. Motions may be made or seconded by any member of the Committee except the Chairperson. Section 9. Conflict of Interest. A member who believes they have a conflict of interest on a matter about to come before the Committee shall state the reason for the conflict of interest, leave the room before the discussion begins, and return after the vote. If there is a question of whether or not a conflict exists, the City Attorney or City Attorney's designee will decide. All questions should be referred to the City Attorney or designee. Decisions of the City Attorney or designee are binding. Section 10. Voting. A majority of (but not less than *ree}e#five) votes cast at any meeting at which a quorum is present shall be decisive of any motion or election. Upon request of any Committee member, voting will be by roll call and will be recorded by "ayes" and "nays". Every member of the Committee, including the Chairperson, is required to cast a vote upon each motion. A member who abstains shall state the reason for abstention. Section 11. Roberts Rules of Order. Except as otherwise provided herein, Roberts Rules of Order as amended shall be used where applicable. ARTICLE VI. POWERS AND DUTIES The Public Art Advisory Committee possesses the following powers, all being subject to final approval by the City Council: Section 1. To develop by-laws and procedures for the Iowa City Public Art Program. 5 Section 2. To determine the plaeementlocation of public art and the type of art to be used in a specific project. Section 3. To review proposals funded with other than Pubic Art Program funds for both permanent and temporary art installations on/in CitV owned property. Section 4. To commission artists or to purchase art works, as appropriate. Section 45. To accept or reject gifts and loans of art. Section 6. ses�n q To provide and oversee funding to local artist to host art exhibits or experiences in Iowa City. Section 7. To develop policies and procedures for the maintenance and disposition of public art. Section 8.st+oa To determine and oversee expenditures of the Public Art Program budget. Section 79. To develop a Public Art Plan for the City of Iowa City. Section 10.. To develop and maintain an inventory of public art. ARTICLE VII. CONDUCT OF COMMITTEE BUSINESS Section 1. Agenda. The Chairperson, or a designated representative, together with the staff assistant, shall prepare an agenda for all regular Committee meetings. Agendas are to be posted at least 24 hours before the meeting and shall be sent to Committee members and the media prior to regular meetings. Copies will be available to the public at the meeting. Section 2. Minutes. Minutes of all meetings are to be prepared, reviewed by the Chairperson, and distributed to the Committee and City Council Members. Specific recommendations requiring Council action are to be set off from the main body of the minutes and appropriately identified. Section 3. Review Policy. The Committee shall review all policies and programs of the City, relating to the Committee's duties as stated herein, and rn@kesmake such recommendations to the City Council as are deemed appropriate. Section 4. Annual Report. An annual report detailing the activities of the Committee shall be prepared by the Chairperson, approved by the Committee and submitted to the City Council at the end of each calendar year. ARTICLE VIII. SUBCOMMITIEES The subcommittees of this Committee including composition, duties, and terms shall be 5 designated by the Chairperson in consultation with the Committee. ARTICLE IX. AMENDMENTS These by-laws may be altered, amended or repealed, and new by-laws adopted by an affirmative vote of not less than feuffive 5 members of the Committee at any regular meeting or at any special meeting called for that purpose. Amendments shall be approved by the City Council to become effective.