HomeMy WebLinkAboutCity of Iowa City - Request for QualificationsOn-Call Professional Design and Engineering Services (2020-2022) Page 1
Request for Qualifications
Request for Qualifications
On-Call Professional Design and Engineering Services (2020-2022)
May 1, 2020
Summary
The City of Iowa City, Iowa (City) is soliciting qualifications submittals from interested consultants to
provide professional engineering and design services for City projects. It is anticipated multiple
consultants will be selected from this process, and the selected consultants will aid in the planning,
design, bid document development, and limited construction period services for projects. Submittals in
response to this Request for Qualifications will be used to evaluate and rate consultants for work on a
variety of City projects. Successful consultants will be selected for each of five (5) categories based on
their specific expertise as demonstrated in their response to this Request for Qualifications. The successful
candidates will be utilized for contracts approved through December 31, 2022. To submit qualifications,
consultants must include information as described in this Request for Qualifications.
Table of Contents
Purpose and Background……………………………………………………page 2
Scope of Services………...………………………………………………… page 3
Minimum Qualifications …………………………………………………... page 3
Costs…………………...…………………………………………………… page 4
Schedule……………………………………………………………………. page 4
Consultant Selection Process………………………………………………. page 4
Submittal Contents………………………………………………………….page 5
Contract Documents……….………………………………………..………page 6
Submittal Instructions and Deadline……………………………………….. page 7
Inquiries……..………………………………………...…………………….page 7
Distribution List……………………………………………………………. page 8
Consultant Agreement.…………………………………...………........Appendix A
Wage Theft Policy…………………………………...………………...Appendix B
Contract Compliance...…………………………………...………........Appendix C
Reference Form...………………………………………...………........Appendix D
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Purpose and Background
The City of Iowa City requests qualifications submittals from consultants to provide design and
engineering services related to Iowa City public improvement projects. It is the intent of the City of Iowa
City that multiple consultants will be selected to assist the City with design services, based on
consultants’ individual expertise and past performance. The qualification submittals will be used as the
basis for awarding design contracts through December 31, 2022.
The City of Iowa City encourages firms and consultant teams with expertise in one or more of the specific
disciplines described below to submit a response to this Request for Qualifications. Consultants may elect
to submit on one or more of the project categories.
The following project categories will be considered as a part of this Request for Qualifications:
• Bridges – Includes bridge and culvert inspections, replacements and improvements.
• Buildings and Architectural – Includes building repairs, restorations and improvements
• Parks – Includes park shelters, playgrounds, trails/sidewalks, landscaping and other related work
within City parks, on City properties or within City rights-of-way.
• Public Utilities – Includes water main distribution and sanitary and storm collection system repairs
and improvements.
• Street Improvements – Includes street construction and reconstruction, as well as public utilities,
sidewalks, curb ramps, lighting, traffic signals and other related work.
Submittals received in response to this Request for Qualifications will be the basis for consultant selection
for a variety of projects over an approximate three-year period. The estimated total costs for projects, per
category, considered with this Request for Qualifications are listed below:
Project Category Estimated Project Costs
Bridges $2,750,000
Buildings and Architectural $3,882,569
Parks $4,815,000
Public Utilities $9,123,000
Street Improvements $33,406,776
Information from the City’s Capital Improvement Plan (CIP) can be found on the City’s website at
https://www.icgov.org/budget. It is anticipated that public improvement projects with funding available
in 2020–2022 and requiring design consultant services that are not currently included in a design
contract would be considered under this Request for Qualifications. Projects are expected to occur over a
number of years with different construction years, and award of project design contracts may be delayed
to better align with project funding. This project list is intended to give respondents an idea of the
approximate range and variety of projects to be considered with this Request for Qualifications. The list is
not complete, and projects may be added, revised or deleted at the City’s discretion. In addition, the City
of Iowa City, at its sole discretion, reserves the right to determine the category, or categories, for which
consultants will be considered based on their submittal.
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Scope of Services
The information provided in this section is not intended to comprise a detailed scope of services that will
be required in a final consultant contract but is intended to provide general information to firms that
choose to submit qualifications. The City will negotiate the detailed scope of services and fee with the
selected firm for each project.
Each contract for engineering and design services will be a full-service design contract that may include,
but is not limited to, the following:
• Conduct a kick-off meeting with City Staff.
• Review available information provided by the City.
• Survey and field verify the project area (using the Iowa State Plane South Coordinate System).
• Survey boundary work and preparation of acquisition plats, as needed.
• Create a base map for use during design and project document development.
• Project team meetings (City and Consultant staff) and field visits as necessary.
• Provide project plans, including estimate of construction costs, for review at approximately
30%, 60%, 90% and 100% completion.
• Provide project manual, including specifications, for review at approximately 60%, 90% and
100% completion.
• Coordinate with private utility companies, as needed, for required relocations.
• Meet with City Staff to discuss and review comments.
• Individual property owner meetings and public meetings.
• Provide final bid documents, including a final estimate of construction costs.
• Bid phase services, as necessary, including but not limited to, assisting the City in responding
to bidder inquiries on technical matters and preparing the appropriate clarifications and
addenda.
• Construction period services, including but not limited to, attending construction meetings and
issuing meeting notes, shop drawing review, responding to Requests for Information (RFIs),
issuing Instructions to Contractors (ITCs), preparing punch lists, assisting with closeout and
providing as-built record drawings based on contractor mark-ups.
Following selection of a preferred consultant for each project, the City will meet with the selected
consultant to negotiate final project design scope and fee.
Minimum Qualifications
To be considered, consultants must document the knowledge, skills, and abilities of the firm an d team
members. If, at the City’s discretion, no consultant submissions meet the minimum qualifications for one
or more categories, the City of Iowa City reserves the right to decline all submittals and proceed with
another consultant selection process.
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Costs
Firms participating in the consultant selection process will be responsible for all costs incurred to respond
to this Request for Qualifications.
Schedule
Tentative consultant selection timeline is as follows:
• Submittals are due no later than 4:00 p.m. Central Standard Time (CST) on June 1,
2020.
• Evaluation of submittals complete and scoring of consultants for on-call services
approximately June 26, 2020.
• Award of contracts is expected to vary between July 2020 and December 2022.
Consultant Selection Process
The City will evaluate, score and rank submittals using the following evaluation criteria:
Criteria Points
Qualifications and Key Personnel 50 Points
Project Approach 20 Points
Fees and Rates 20 Points
References 10 Points
Submittal Maximum Points 100 Points
Submittals will be scored and ranked in order from highest to lowest score for each category. Consultant
selection for contract negotiations for specific projects will be based on the scores for the project
category, consultant availability and input from the Selection Committee. Consultants may be selected for
more than one category. The City reserves the right to make a final selection of a consultant for a specific
project based on the combined results and/or the consensus of the Selection Committee. The City makes
no guarantee that a consultant submitting qualifications will receive a design contract, and contracts
within a category may be limited to one or more consultant(s).
The Selection Committee consists of several members of the Engineering Division, and other City
departments as needed. Submittals will be reviewed based on the submittal contents described below and
evaluated based on the evaluation criteria. The firms deemed best qualified by the Selection Committee
for each project category will be selected for negotiations related to final project design scope and fee.
Should the City and Consultant not be able to reach an agreement regarding project scope and fee, the
City reserves the right to negotiate with the firm determined by the City to be the next most qualified
within the category.
The intent of the qualifications submittal process is to allow the City to evaluate, rank and select the most
qualified firms based on the identified needs of the City. The skills, areas of expertise, and capabilities
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that the City believes are necessary for successful completion of the projects will be evaluated and
factored in the selection process. In all cases, the City reserves the right to select consultant firms and
award contracts that are in the best interests of the City. The City does not guarantee the award of any
contracts and reserves the right to not award a contract for any project. The City reserves the right to
consider experience(s) with consultants on past City projects in the scoring of submittals and the selection
of consultants. Should a consultant fail to perform in a satisfactory manner on a current or future project,
as determined by the City, the City reserves the right to eliminate the consultant from consideration for
future contracts as a part of this selection process.
Consultants are responsible for errors and omissions in their submittals. No error or omission will
diminish the submitter’s obligations to the City. The City of Iowa City may reject any or all submissions
without penalty. The City, at its discretion, may waive immaterial defects and minor irregularities in any
submittal.
Submittal Contents
To standardize submittals and simplify the comparison and evaluation of responses, all submittals must be
organized in the manner set forth below, separated into sections, and appropriately labeled. However,
specific requirements for each section have been minimized in order to allow for flexibility for each firm
to provide information they feel best conveys their qualifications. All information and materials
requested shall be provided in the submittal under a single cover. The submittal length shall be limited to
a maximum number of pages, based on the sections described below, not including dividers and covers.
Minimum font size shall be ten (10) point.
Cover Letter – The letter should state the firm’s interest in being considered for selection, pertinent
information for the firm’s contact person and the categories for which the firm would like to be
considered. (1 page maximum)
General Firm Profile – A general description of the firm is required. Describe the general nature of
services provided by the firm, the location of main and branch offices, and the number of years the firm
has provided services similar to those anticipated in the categories included in the Request for
Qualifications. Any sub-consultants who are expected to be a part of the design team should be
identified. (2 pages maximum)
Key Personnel – Provide information indicating anticipated key personnel, relationship to specific types
of projects, and their positions within the firm. It is a requirement of the City that the key personnel
identified during the consultant selection process will participate in and execute the project(s).
Substitution of key personnel after selection will require approval by the City as project lead professionals
are considered essential. Please indicate the persons possessing the licenses and certifications necessary
to perform the type of work being requested. (4 pages maximum per category)
Reference Projects – A listing of reference projects shall be provided. Reference projects should be of
similar size and scope as those for which the consultant would like to be considered. Particular emphasis
should be placed on innovative, sustainable and cost-effective solutions. Indicate which key personnel
were involved in the reference projects and their role in the reference projects. The provided information
should also include the final design contract costs, final construction costs and final change order costs for
each project. If the project is not yet completed/accepted, the costs may be estimated as accurately as
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possible. However, at least 50% of the submitted reference projects shall be completed, accepted, and
include final cost information.
Provide a reference form (see Appendix D) for a minimum of three (3) projects per category, which
includes contact information for the project owner(s), the nature of the firm’s scope of work on the
project, and the date the contract started and ended. Reference forms do not count towards the page limit.
(4 pages maximum per category)
Project Approach – A description of anticipated project approach(es), including technical and
management factors that will lead to quality projects. Respondents are encouraged to use this section of
the submittal to address unique understanding, knowledge and/or abilities of the firm as they apply to the
project categories included in the Request for Qualifications. Competitive advantages or special
capabilities of project teams should be highlighted in this section. The project approach(es) should
address each category for which the firm would like to be considered and should be structured to include
information related to the firm’s general project approach, as well as any specialized or specific project
approach information for the project categories. (2 pages maximum for general project approach, 2
additional pages maximum per category)
Billing Rates – Provide current billing rates for firm personnel, including rates of staff included in the
submittal, at a minimum. Billing rates for consultants will be locked at the rates provided for all contracts
awarded through December 31, 2022. (1 page)
Conflicts of Interest – Section 362.5 of the Iowa Code prohibits a City officer or employee from having
an interest in a contract with the City. No employee or officer of the City, which includes members of the
City Council and City boards and commissions, may have an interest, either direct or indirect, in any
consultant agreement, that does not fall within the exceptions to said statutory provision enumerated in
Section 362.5 Identify any relationship that has existed, or presently exists with the City of Iowa City, its
staff or members of the City Council and city boards and commissions that may interfere with fair
competition or may be a possible conflict of interest for either party. If no relationship has existed or does
not presently exist, Consultant shall make that statement in their submittal (companies are subject to
disqualification on the basis of any potential for conflict of interest as determined by the City of Iowa
City).
Contract Documents
Consultants selected to provide engineering and design services will be required to enter into a written
consultant agreement with the City of Iowa City for each individual project. A sample consultant
agreement is included in Appendix A of this Request for Qualifications. In addition, selected consultants
will be required to submit a completed copy of the City of Iowa City Wage Theft affidavit, included in
Appendix B, and meet the City’s contract compliance requirements as included in Appendix C. Any
objections to the City’s agreement (Appendix A), wage theft policy (Appendix B) and/or contract
compliance (Appendix C) language shall be documented in the submittal and will be considered in
evaluating submittals.
All locally let projects shall utilize Iowa Statewide Urban Design and Specifications (SUDAS)
specifications; projects let through the Iowa Department of Transportation (DOT) shall utilize DOT and
other specifications, as needed. All projects shall utilize City of Iowa City standard front ends, contract
documents and supplemental specifications for project development.
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Submittal Instructions and Deadline
Submittals may be mailed or submitted electronically.
If the submittal is mailed, it should be sent to:
City Clerk
City of Iowa City
City Hall
410 East Washington Street
Iowa City, Iowa 52240
Mailed submittals must be received by the City Clerk’s office before 4:00 p.m. (CST) on Monday, June
1, 2020. Mailed submittals should include five (5) hard copies of the submittal and a USB thumb drive,
CD or DVD containing one electronic (PDF) copy of the submittal. Mailed submittals must be sealed and
clearly marked as: “Request for Qualifications: On-Call Professional Design and Engineering Services
(2020-2022).”
If the submittal is delivered electronically, it should be delivered to the City’s website at
www.icgov.org/engineeringservices.
Submittals delivered electronically must be complete and uploaded to the website in their entirety before
4:00 p.m. (CST) on Monday, June 1, 2020. Submittals delivered electronically should include one (1)
electronic (PDF) copy of the submittal. No hard copies will be required if submitted electronically.
Faxed submittals will not be accepted. Late submittals will not be evaluated. The City may reject any or
all submittals in its sole discretion.
Inquiries
Inquiries to clarify the requirements of the Request for Qualifications must be in writing, and can be
directed to Jason Havel, P.E. at jason-havel@iowa-city.org. All inquiries must be made no later than
Friday, May 22, 2020. All questions received, including responses, will be posted to the City’s website at
www.icgov.org/engineeringservices.
Requests for meetings with individual consultants will not be accepted.
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Distribution List
AECOM Jeffrey L. Bruce & Company, LLC
AIA Iowa KFI Engineers
Ament Design Legat Architects
Anderson Bogert Martin & Whitacre
Axiom Consultants Martin Gardner Architecture
B2 Environmental, Inc. McClure Engineering Company
Bolton & Menk, Inc. MMS Consultants, Inc.
Calhoun-Burns and Associates, Inc. MSA Professional Services, Inc.
City of Iowa City Website Neumann Monson Architects
Confluence OPN Architects
Emmons & Olivier Resources, Inc. Primera Engineers, Ltd.
Fehr Graham & Associates, LLC Quigg Engineering, Inc.
Foth Infrastructure & Environment RDG Planning & Design
GBA Architects Engineers Rohrbach Associates
Hall & Hall Engineers SEH
Hawks Design, LLC Shive-Hattery, Inc.
HBK Engineering, LLC Shuck-Britson
HDR Shoemaker & Haaland
Hitchcock Design Group Snyder and Associates
Horizon Architecture Stanley Consultants, Inc.
HR Green Company Strand Associates, Inc.
IIW Veenstra & Kimm, Inc.
ISG Watersmith Engineering
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Appendix A
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Consultant Agreement
This Agreement, made and entered into this ___________ day of ____________________,
______________, by and between the City of Iowa City, a municipal corpora tion, hereinafter referred to as
the City and _____________________, of _____________________, hereinafter referred to as the
Consultant.
Brief Project Description Beginning with “Whereas”
Now Therefore, it is agreed by and between the parties hereto that the City does now contract with the
Consultant to provide services as set forth herein.
I. Scope of Services
Consultant agrees to perform the following services for the City, and to do so in a timely and
satisfactory manner.
Describe Scope of Services
II. Time of Completion
The Consultant shall complete the following phases of the Project in accordance with the schedule shown.
Present Schedule of Services
III. Compensation for Services
Describe Compensation
IV. General Terms
A. The Consultant shall not commit any of the following employment practices and agrees to
prohibit the following practices in any subcontracts.
1. To discharge or refuse to hire any individual because of their race, color, religion,
sex, national origin, disability, age, marital status, gender identity, or sexual
orientation.
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2. To discriminate against any individual in terms, conditions, or privileges of
employment because of their race, color, religion, sex, national origin, disability, age,
marital status, gender identity, or sexual orientation.
B. Should the City terminate this Agreement, the Consultant shall be paid for all work and
services performed up to the time of termination. However, such sums shall not be greater
than the "not-to-exceed" amount listed in Section III. The City may terminate this
Agreement upon seven (7) calendar days' written notice to the Consultant.
C. This Agreement shall be binding upon the successors and assigns of the parties hereto,
provided that no assignment shall be without the written consent of all Parties to said
Agreement.
D. It is understood and agreed that the retention of the Consultant by the City for the purpose of
the Project shall be as an independent contractor and shall be exclusive, but the Consultant
shall have the right to employ such assistance as may be required for the performance of the
Project.
E. It is agreed by the City that all records and files pertaining to information needed by the
Consultant for the project shall be available by said City upon reasonable request to the
Consultant. The City agrees to furnish all reasonable assistance in the use of these records
and files.
F. It is further agreed that no Party to this Agreement shall perform contrary to any state,
federal, or local law or any of the ordinances of the City of Iowa City, Iowa.
G. At the request of the City, the Consultant shall attend meetings of the City Council relative to
the work set forth in this Agreement. Any requests made by the City shall be given with
reasonable notice to the Consultant to assure attendance.
H. The Consultant agrees to furnish, upon termination of this Agreement and upon demand by
the City, copies of all basic notes and sketches, charts, computations, and any other data
prepared or obtained by the Consultant pursuant to this Agreement without cost, and without
restrictions or limitation as to the use relative to specific projects covered under this
Agreement. In such event, the Consultant shall not be liable for the City's use of such
documents on other projects.
I. The Consultant agrees to furnish all reports, specifications, and drawings, with the seal of a
professional engineer affixed thereto or such seal as required by Iowa law.
J. The City agrees to tender the Consultant all fees in a timely manner, excepting, however, that
failure of the Consultant to satisfactorily perform in accordance with this Agreement shall
constitute grounds for the City to withhold payment of the amount sufficient to properly
complete the Project in accordance with this Agreement.
K. Should any section of this Agreement be found invalid, it is agreed that the remaining
portion shall be deemed severable from the invalid portion and continue in full force and
effect.
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L. Original contract drawings shall become the property of the City. The Consultant shall be
allowed to keep reproducible copies for the Consultant's own filing use.
M. Fees paid for securing approval of authorities having jurisdiction over the Project will be
paid by the City.
N. Upon signing this Agreement, Consultant acknowledges that Section 362.5 of the Iowa Code
prohibits a City officer or employee from having an interest in a contract with the City, and
certifies that no employee or officer of the City, which includes members of the City Council
and City boards and commissions, has an interest, either direct or indirect, in this Agreement,
that does not fall within the exceptions to said statutory provision enumerated in Section
362.5.
O. Indemnification.
1. To the full extent permitted by law, Consultant agrees to defend, indemnify, and
hold harmless the City against any and all claims, demands, suits, loss, expenses,
including attorney’s fees, and for any damages which may be asserted, claimed or
recovered against or from the City by reason of personal injury, including bodily
injury or death, and property damages, including loss of use thereof, caused by
Consultant's negligent acts, errors or omissions in performing the work and/or
services provided by Consultant to the City pursuant to the provisions of this
Agreement.
2. Consultant assumes full responsibility for any and all damage or injuries which
may result to any person or property by reason of Consultant's negligent acts, errors
or omissions in connection with the work and/or services provided by Consultant to
the City pursuant to this Agreement, and agrees to pay the City for all damages
caused to the City's premises resulting from the negligent acts, errors or omissions
of Consultant.
3. The Consultant’s obligation to indemnify the City shall not include the obligation
to indemnify, hold harmless, or defend the City against lability, claims, damages,
losses, or expenses, including attorney fees, to the extent caused by or resulting
from the negligent act, error, or omission of the City.
4. For purposes of this paragraph, the term "Consultant" means and includes the
Consultant, its officers, agents, employees, sub-consultants, and others for whom
Consultant is legally liable, and the term “City” means and includes the City of
Iowa City, Iowa its Mayor, City Council members, employees, and volunteers.
P. Insurance
1. The Consultant agrees at all times material to this Agreement to have and maintain
professional liability insurance covering the Consultant’s liability for the
Consultant’s negligent acts, errors and omissions in the sum of $1,000,000 Per
Claim, $1,000,000 Annual Aggregate, or a $1,000,000 Combined Single Limit. To
the fullest extent permitted by applicable state law, a Waiver of Subrogation Clause
(endorsement) shall be added.
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2. Consultant agrees to provide the City a certificate of insurance evidencing that all
coverages, limits and endorsements required herein are maintained and in full force
and effect, and certificates of Insurance shall provide a minimum thirty (30) day
endeavor to notify, when available by Consultant’s insurer. If the Consultant
receives a non-renewal or cancellation notice from an insurance carrier affording
coverage required herein, or receives notice that coverage no longer complies with
the insurance requirements herein, Consultant agrees to notify the City within five (5)
business days with a copy of the non-renewal or cancellation notice.
Q. Standard of Care.
1. The Consultant shall perform services for, and furnish deliverables to, the City
pertaining to the Project as set forth in this Agreement. The Consultant shall
possess a degree of learning, care and skill ordinarily possessed by reputable
professionals, practicing in this area under similar circumstances The Consultant
shall use reasonable diligence and professional judgment in the exercise of skill and
application of learning.
2. Consultant represents that the Services and all its components shall be free of
defects caused by negligence; shall be performed in a manner consistent with the
standard of care of other professional service providers in a similar Industry and
application; shall conform to the requirements of this Agreement; and shall be
sufficient and suitable for the purposes expressed in this Agreement.
3. All provisions of this Agreement shall be reconciled in accordance with the generally
accepted standards of the Engineering Profession.
4. Consultant's obligations under this Section shall exist without regard to, and shall
not be construed to be waived by, the availability or unavailability of any
insurance, either of City or Consultant.
R. There are no other considerations or monies contingent upon or resulting from the execution
of this Agreement, it is the entire Agreement, and no other monies or considerations have
been solicited.
S. This Agreement shall be interpreted and enforced in accordance with the laws of the State of
Iowa. Any legal proceeding instituted with respect to this Agreement shall be brought in a
court of competent jurisdiction in Johnson County, Iowa. The parties hereto hereby submit
to personal jurisdiction therein and irrevocably waive any objection as to venue therein,
including any argument that such proceeding has been brought in an inconvenient forum.
For the City For the Consultant
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By: By:
Title: Title:
Date: Date:
Attest:
Approved by:
City Attorney's Office
Date
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Appendix B
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Wage Theft Policy
It is the policy of the City of Iowa City, as expressed by City Council Resolution No. 15-364 adopted on November
10, 2015, not to enter into certain contracts with, or provide discretionary economic development assistance to, any
person or entity (including an owner of more than 25% of the entity) who has admitted guilt or liability or been
adjudicated guilty or liable in any judicial or administrative proceeding of committing a repeated or willful
violation of the Iowa Wage Payment Collection law, the Iowa Minimum Wage Act, the Federal Fair Labor
Standards Act or any comparable state statute or local ordinance, which governs the payment of wages, for a period
of five (5) years from the date of the last conviction, entry of plea, administrative finding or admission of guilt.
(hereinafter “Wage Theft Policy”)
1. Application. The Wage Theft Policy applies to the following:
a. Contracts in excess of $25,000 for goods, services or public improvements.
b. Contracts for discretionary economic development assistance. “Discretionary” economic development
assistance shall mean any economic development assistance provided by the City of Iowa City that is not
required by law.
2. Exceptions. The Wage Theft Policy does not apply to emergency purchases of goods and services, emergency
construction or public improvement work, sole source contracts excepted by the City’s purchasing manual,
cooperative/piggyback purchasing or contracts with other governmental entities.
3. Affidavit. The contracting entity must complete the attached affidavit showing compliance with the
Wage Theft Policy and submit it along with the request for bid or request for proposal required documents.
Contract provision: Any contract to which this policy is applicable will include the following contract provision: If
the City becomes aware that a person or entity (including an owner of more than 25% of the entity) has admitted guilt
or liability or been adjudicated guilty or liable in any judicial or administrative proceeding of committing a repeated
or willful violation of the Iowa Wage Payment Collection law, the Iowa Minimum Wage Act, the Federal Fair
Labor Standards Act or any comparable state statute or local ordinance, which governs the payment of wages,
within the five (5) year period prior to the award or at any time after the award, such violation shall constitute a
default under the contract.
4. Waivers. If a person or entity is ineligible to contract with the City as a result of the Wage Theft Policy it may
submit a request in writing indicating that one or more of the following actions have been taken:
a. There has been a bona fide change in ownership or control of the ineligible person or entity;
b. Disciplinary action has been taken against the individual(s) responsible for the acts giving rise to the
violation(s);
c. Remedial action has been taken to prevent a recurrence of the acts giving rise to the disqualification or
default; or
d. Other factors that the person or entity believes are relevant.
The City Manager or Designee shall review the documentation submitted, make any inquiries deemed necessary,
request additional documentation if warranted and determine whether a reduction in the ineligibility period or waiver
is warranted. Should the City Manager or Designee determine that a reduction or waiver of the ineligibility period is
warranted the City Manager or Designee shall make such recommendation to the City Council. The City Council will
make a final decision as to whether to grant a reduction or waiver.
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Wage Theft Affidavit
I, , certify under penalty of perjury and pursuant to the laws
of the State of Iowa that the following is true and correct:
1. I am the (position) of
(“contracting entity”) and have the authority to execute this affidavit on behalf of said contracting entity and
any person or entity with an ownership interest in said contracting entity of more than 25%.
2. Neither (contracting entity) nor any person or entity with an ownership
interest of more than 25% of said contracting entity has been adjudicated guilty or liable in any judicial or
administrative proceeding of committing a repeated or willful violation of the Iowa Wage Payment Collection
Law, the Iowa Minimum Wage Act, the Federal Fair Labor Standards Act or any comparable state statue of
local ordinance, which governs the payment of wages in the last 5 years.
Signature
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Appendix C
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CONTRACT COMPLIANCE
SECTION I - GENERAL POLICY STATEMENT
It is the policy of the City of Iowa City to require equal employment opportunity in all City contract work. This
policy prohibits discrimination by the City's contractors, consultants and vendors and requires them to ensure that
applicants seeking employment with them and their employees are treated equally without regard to race, color,
creed, religion, national origin, sex, gender identity, sexual orientation, disability, marital status, and age.
It is the City's intention to assist employers, who are City contractors, vendors or consultants, in designing an d
implementing equal employment opportunity so that all citizens will be afforded equal accessibility and opportunity
to gain and maintain employment.
PROVISIONS:
1. All contractors, vendors, and consultants requesting to do business with the City must submit an Equal
Opportunity Policy Statement before the execution of the contract.
2. All City contractors, vendors, and consultants with contracts of $25,000 or more (or less if required by
another governmental agency) must abide by the requirements of the City's Contract Compliance Program.
Emergency contracts may be exempt from this provision at the discretion of the City. Regardless of the
value of the contract, all contractors, vendors, and consultants are subject to the City's Human Rights
Ordinance, which is codified at Article 2 of the City Code.
3. Contracting departments are responsible for assuring that City contractors, vendors, and consultants are
made aware of the City's Contract Compliance Program reporting responsibilities and receive the
appropriate reporting forms. A notification of requirements will be included in any request for proposal and
notice of bids.
4. Prior to execution of the contract, the completed and signed Assurance of Compliance (located on pages
CC-2 and CC-3) or other required material must be received and approved by the City.
5. Contracting departments are responsible for answering questions about contractor, consultant and vendor
compliance during the course of the contract with the City.
6. All contractors, vendors, and consultants must refrain from the use of any signs or designations which are
sexist in nature, such as those which state "Men Working" or "Flagman Ahead," and instead use gender
neutral signs.
7. All contractors, vendors, and consultants must assure that their subcontractors abide by the City's Human
Rights Ordinance. The City's protected classes are listed at Iowa City City Code section 2-3-1.
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SECTION II - ASSURANCE OF COMPLIANCE
The following sets forth the minimum requirements of a satisfactor y Equal Employment Opportunity Program
which will be reviewed for acceptability. PLEASE RETURN PAGES 2 THROUGH 3 OF THIS SECTION TO
THE CONTRACTING DEPARTMENT PRIOR TO THE EXECUTION OF THE CONTRACT.
With respect to the performance of this contract, the contractor, consultant or vendor agrees as follows: (For the
purposes of these minimum requirements, "contractor" shall include consultants and vendors.)
1. The contractor will not discriminate against any employee or applicant for employment and will take
affirmative efforts to ensure applicants and employees are treated during employment without regard to
their race, color, creed, religion, national origin, sex, sexual orientation, gender identity, disability, marital
status, and age. Such efforts shall include, but not be limited to the following: employment, promotion,
demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other
forms of compensation; and selection for training, including apprenticeship.
2. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the
contractor, state that it is an equal opportunity employer.
Note: Contracts that are federally funded are subject to Executive Order No. 11246, as amended, and the
regulations (see generally 29 U.S.C. § 1608 et seq.) and relevant orders of the U.S. Secretary of Labor. The
Secretary of Labor, and not the City, enforces said regulations and orders.
3. Provide a copy of your written Equal Employment Opportunity policy statement.
Where is this statement posted?
4. What is the name, telephone number and address of your business’ Equal Employment Opportunity
Officer?
(Please print)
Phone Number Street Address
City, State, Zip Code
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5. The undersigned agrees to display, in conspicuous places at the work site, all posters required by federal
and state law for the duration of the contract. NOTE: The City can provide assistance in obtaining the
necessary posters.
6. How does your business currently inform applicants, employees, and recruitment sources (including
unions) that you are an Equal Employment Opportunity employer?
The above responses are true and correctly reflect our Equal Employment Opportunity policies.
Business Name Phone Number
Signature Title
Print Name Date
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SECTION III - SUGGESTED STEPS TO ASSURE EQUAL EMPLOYMENT OPPORTUNITIES
1. COMPANY POLICY
Determine your company's policy regarding equal employment opportunities. Document the policy and
post it in a conspicuous place so that it is known to all your employees. Furthermore, disseminate the policy
to all potential sources of employees and to your subcontractors asking their cooperation. The policy
statement should recognize and accept your responsibility to provide equal employment opportunity in all
your employment practices. In regard to dissemination of this policy, this can be done, for example,
through the use of letters to all recruitment sources and subcontractors, perso nal contacts, employee
meetings, web page postings, employee handbooks, and advertising.
2. EQUAL EMPLOYMENT OPPORTUNITY OFFICER
Designate an equal employment opportunity officer or, at minimum, assign someone the responsibility of
administering and promoting your company's Equal Employment Opportunity program. This person should
have a position in your organization which emphasizes the importance of the program.
3. INSTRUCT STAFF
Your staff should be aware of and be required to abide by your Equal Empl oyment Opportunity program.
All employees authorized to hire, supervise, promote, or discharge employees or are involved in such
actions should be trained and required to comply with your policy and the current equal employment
opportunity laws.
4. RECRUITMENT
(a) Let potential employees know you are an equal opportunity employer. This can be done by
identifying yourself on all recruitment advertising as "an equal opportunity employer".
(b) Use recruitment sources that are likely to yield diverse applicant pools. Word-of-mouth recruitment
will only perpetuate the current composition of your workforce. Send recruitment sources a letter
annually which reaffirms your commitment to equal employment opportunity and requests their
assistance in helping you reach diverse applicant pools.
(c) Analyze and review your company's recruitment procedures to identify and eliminate
discriminatory barriers.
(d) Select and train persons involved in the employment process to use objective standards and to
support equal employment opportunity goals.
(e) Review periodically job descriptions to make sure they accurately reflect major job functions.
Review education and experience requirements to make sure they accurately reflect the
requirements for successful job performance.
(f) Review the job application to insure that only job related questions are asked. Ask yourself "Is this
information necessary to judge an applicant's ability to perform the job applied for?" Only use
job-related tests which do not adversely affect any particular group of people.
(g) Monitor interviews carefully. Prepare interview questions in advance to assure that they are only
job related. Train your interviewers on discrimination laws. Biased and subjective judgments in
personal interviews can be a major source of discrimination.
(h) Improve hiring and selection procedures and use non-biased promotion, transfer and training
policies to increase and/or improve the diversity of your workforce representation. Companies must
make sure procedures for selecting candidates for promotion, transfer and training are based upon a
fair assessment of an employee's ability and work record. Furthermore, all companies should post
and otherwise publicize all job promotional opportunities and encourage all qualified employees to
bid on them.
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For your information is a copy of Section 2 – 3 – 1 of the Iowa City Code of Ordinances which prohibits
certain discriminatory practices in employment can be found at:
http://www.sterlingcodifiers.com/codebook/index.php?book_id=953. Please note that the protected
characteristics include some not mandated for protection by Fed eral or State law. As a contractor,
consultant or vendor doing business with the City of Iowa City you are required to abide by the provisions
of the local ordinance in conjunction with your performance under a contract with the City.
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SAMPLE: EQUAL EMPLOYMENT OPPORTUNITY POLICY
To all employees of
This Company and its employees shall not discriminate against any employee or applicant for employment based
on his or her age, color, creed, disability, national origin, gender identity, marital status, race, religion, sex, or
sexual orientation. The anti-discrimination policy extends to decisions involving hiring, promotion, demotion, or
transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation;
and selection for training, including apprenticeship. Further, this Company and its employees will provide a
working environment free from such discrimination.
All employees are encouraged to refer minority and women applicants and applicants with disabi lities for
employment.
The Equal Employment Opportunity Officer for the
is:
Name:
Address:
Telephone:
NOTE: This is a SAMPLE ONLY. You may wish to confer with your EEO officer or legal counsel to formulate a
policy which specifically meets the needs of your company.
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Appendix D
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City of Iowa City
Project Reference Form
Project Information
Project Name: _________________________________________________________________________
Project Owner: _______________________________
Owner’s Representative: _______________________________
Representative’s E-mail Address: _______________________________
Representatives Phone Number: _______________________________
Project Description:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Consultant (Design and Bidding) Services Contract
Contract Start Date: _____________________ Contract End Date: _____________________
Original Contract Amount: _____________________
Number of Amendments: _____________________
Total Amendment(s) Amount: _____________________
Final Contract Amount: _____________________
Key Consultant Personnel Included on the Project:
Name: _____________________ Role: _____________________
Name: _____________________ Role: _____________________
Name: _____________________ Role: _____________________
Name: _____________________ Role: _____________________
Name: _____________________ Role: _____________________
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Project Construction
Construction Start Date: _____________________ Construction End Date: _____________________
Contractor Bid Amount: _____________________
Number of Change Orders: _____________________
Total Change Order Amount: _____________________
Final Contract Amount: _____________________