HomeMy WebLinkAbout7-16-2020 Commision packetIf you will need disability related accommodations to participate in this program or event, please contact
LaTasha DeLoach at latasha-deloach@iowa-city.org or 319-356-5225. Early requests are strongly encouraged to
allow sufficient time to meet your access needs.
Senior Center Commission Agenda
Thursday, July 16, 2020
Electronic Meeting - 4 PM
ZOOM MEETING PLATFORM
1. Introductions/Welcome—S. Finlayson
2. Minutes (May 21, 2020)
3. Public Discussion for items not on the agenda
4. Operational Overview—Staff
Covid-19 Update
Survey Update
Electronic Meeting
(Pursuant to Iowa Code section 21.8)
An electronic meeting is being held because a meeting in person is impossible or impractical
due to concerns for the health and safety of Commission members, staff and the public
presented by COVID-19.
You can participate in the meeting and can comment on an agenda
item by going to https://zoom.us/meeting/register/tJIvfumsrD4sH93ofA0HJjA_5FZz3nIptRkg
via the internet to visit the Zoom meeting’s registration page and submit the required
information.
Once approved, you will receive an email message with a link to join the meeting. If you are
asked for a meeting or webinar ID, enter the ID number found in the email. A meeting
password may also be included in the email. Enter the password when prompted.
If you have no computer or smartphone, or a computer without a microphone, you may call
in by telephone by dialing (312) 626-6799. When prompted, enter the meeting or webinar
ID. The ID number for this meeting is: 962 9042 5659.
Once connected, you may dial *9 to “raise your hand,” letting the meeting host know you
would like to speak. Providing comments in person is not an option.
If you will need disability related accommodations to participate in this program or event, please contact
LaTasha DeLoach at latasha-deloach@iowa-city.org or 319-356-5225. Early requests are strongly encouraged to
allow sufficient time to meet your access needs.
5. Commission Discussion— S. Finlayson
Future Agenda Items
6. Adjourn
**Next meeting is Thursday, August 20 at 4 PM **
Meeting Packet Contents:
1. Agenda: Thursday, July 15, 2020
2. Minutes: Senior Center Commission, Thursday, May 21, 2020
Preliminary Minutes
May 21, 2020
1
MINUTES
SENIOR CENTER COMMISSION
May 21, 2020
ELECTRONIC Formal Meeting
ZOOM MEETING Platform
Members Present: Lorraine Dorfman, Scott Finlayson, Zach Goldsmith, Angela
McConville, George Nelson, Linda Vogel, Paula Vaughan
Members Absent: None
Staff Present: LaTasha DeLoach, Kristin Kromray, Michelle Buhman, Kevin
Crawley
Others Present: None
Electronic Meeting (Pursuant to Iowa Code section 21.8)
An electronic meeting was held because a meeting in person was impossible or
impractical due to concerns for the health and safety of council members, staff,
and the public presented by COVID-19.
CALL TO ORDER:
The meeting was called to order by Finlayson at 4:10 PM.
RECOMMENDATIONS TO COUNCIL:
None.
APPROVAL OF MINUTES FROM THE APRIL 16, 2020 MEETING:
Motion: To accept the minutes from the April 16, 2020 meeting. Motion
carried on a vote of 7/0. Vogel/Goldsmith
PUBLIC DISCUSSION:
None.
COMMISSION ASSIGNMENTS:
McConville suggested the Commission presents to the Board of Supervisors in
the fall.
OPERATIONAL OVERVIEW:
Preliminary Minutes
May 21, 2020
2
DeLoach reported that the Senior Center will be doing a 4-phase reopening.
There is no set date for this to begin but she anticipates sometime in June.
Phase 1: Staff in the building but no public. Potentially instructors could come in
the building to do a streamed/filmed zoom class. Phase 2: Public can come in
the building for specific appointments only. Members will be able to use fitness
areas or computer lab at scheduled specific times. Phase 3: Limited
programming at 50% capacity. Phase 4:Full building access.
Dorfman is concerned about enforcing people who need to wear a mask and how
to enforce people staying 6 feet apart.
DeLoach noted that there will be modifications in the building such as moving
administrative staff to the mezzanine level and putting up plexiglass to provide a
barrier for staff. Masks will be required in the building. Hand sanitizer, sanitation
wipes and/or spray will be widely available.
Nelson raised concerns about funding and hoped online memberships will be
available soon. DeLoach noted that they will be.
DeLoach noted there is unlikely to be a fall program guide, but staff is working on
programming in 2-month time frames. Virtual programming will likely continue to
be a focus for some time. The Senior Center is finding that some out of state
people (who have moved from Iowa City) are interested in rejoining for the digital
programming.
The request for proposal is still moving forward and the contract will go before
the City Council in June.
Survey report that the University of Iowa Public Policy college conducted earlier
this year is completed. Staff will meet with them next week to go over the
findings.
DeLoach noted there is one remaining policy to look over, the Community Use of
Center Space. Nelson voiced his opinion that individuals should also be given the
Senior Center space for free of charge or for a reduced rate. DeLoach noted that
individuals can use the Senior Center during the business day at no cost. If there
was a special circumstance for afterhours use, there is a provision in the policy
that would allow the coordinator to make that determination.
Motion: To accept the Community Use of Center Space policy. Motion
carried on a vote of 7/0. McConville/Vogel
COMMISSION DISCUSSION:
Goldsmith noted that he would like the commission to get nametags for future
public meetings.
Preliminary Minutes
May 21, 2020
3
Motion: To Adjourn. Motion carried on a vote of 7/0. Goldsmith/Dorfman
Preliminary Minutes May 21, 2020 4 Senior Center Commission Attendance Record Name Term Expires 6/20/19 7/18/19 8/14/19 9/19/19 10/17/19 11/21/19 12/19/19 1/16/20 2/20/20 3/19/20 4/16/20 5/22/20 Kenn Bowen 12/31/19 NM X X NM NM NM X -- -- -- -- -- Cheryll Clamon 12/31/19 NM X X -- -- -- -- -- -- -- -- -- Lorraine Dorfman 12/31/21 NM O/E X NM NM NM X X X NM X X Robert (Scott) Finlayson 12/31/20 NM O/E X NM NM NM X X X NM X X Zach Goldsmith 12/31/21 NM X X NM NM NM X X X NM X X Angela McConville 12/31/21 NM X X NM NM NM X X X NM X X George Nelson 12/31/22 -- -- -- -- -- -- -- X X NM X X Paula Vaughan 12/31/22 -- -- -- -- -- -- -- O/E X NM X X Linda Vogel 12/31/20 -- -- -- -- -- -- -- X X NM X X Hiram (Rick) Webber 12/31/19 NM X O/E NM NM NM O/E -- -- -- -- -- Key: X = Present O = Absent O/E = Absent/Excused NM = No meeting -- = Not a member