HomeMy WebLinkAbout08-06-2020 Public Art Advisory CommitteePublic Art Advisory Committee
Thursday, August 6, 2020
5:30 PM
Electronic Meeting
ZOOM MEETING PLATFORM
AGENDA
Electronic Meeting
(Pursuant to Iowa Code section 21.8)
An electronic meeting is being held because a meeting in person is impossible or
impractical due to concerns for the health and safety of Commission members, staff and
the public presented by COVID-19.
You can participate in the meeting and can comment on an agenda item by going to via
https://zoom.us/meeting/register/tJUtd-ypgiMgGtaiw64iOvKyUd7NDXXWLNkp the
internet to visit the Zoom meeting's registration page and submit the required
information.
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If you have no computer or smartphone, or a computer without a microphone, you may
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webinar ID. The ID number for this meeting is: 910 0514 8002.
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would like to speak. Providing comments in person is not an option.
Call to order
Public discussion of any item not on the agenda
Consideration of minutes of the July 2, 2020 meeting
Introduction of new members recently appointed by the City Council — Tonya
Kehoe and Dominic Dongilli
Presentation by Public Space One and the Center for Afrofuturist Studies - Black
Lives Matter Mural on Capitol Street Parking Ramp — The committee will be asked
to consider approval of the project proposal and recommend approval to proceed with
the project to the City Council. The City Council will review the proposal at their August
18, 2020 meeting.
Public Art Strategic Plan — Subcommittees will be developed to work on developing
methods to respond to Community Arts/Artists Outreach/Participation and Community
Collaboration.
Attached to the agenda is the Goals and Strategies Section from the Public Art
Strategic Plan. Portions of these page have been marked to assist in determining what
would be the focus for each subcommittee:
Highlight — community MslArtists Outreach/Participation
Red Box - community collaboration
Green Underlined — Completedlnear completion
Continued discussion regarding Parks/Trails and Sculpture Garden Projects for
FY21
Committee announcements or Committee reports
Staff reports - Artists Database
Adjournment
If you will need disability -related accommodations in order to participate in this program/event, please
contact Marcia Bollinger, Neighborhood and Development Services at 319-356-5237 or marcia-
bollinger@iowo-city.org. Early requests are strongly encouraged to allow sufficient time to meet your
access needs.
Goals and Strategies Work Plan
Goal 1 Review the existing Public Art Program. Adjust its policies, priorities and practices to
better reflect our dynamic community. Devise creative ways to deliver a wide range of
art opportunities —from performance art to permanent installations, participatory pro-
grams, and more —to stimulate a vibrant public art environment that wiLL enrich us all.
A Review and uodate existing Policies and nroce- • Review existing policies and procedures - update as
dures for selection, installation, maintenance and necessary
conservation of artworks in public spaces and civic • PAAC adoption and City Council presentation
facilities
......................................................................................................................................................................................................................................................................
Evaluate structure, size, practices and accessibility • Review existing by-laws
C Encourage people to see art in new ways, in
unexpected places and spaces
D Collaborate with other community arts entities to
encourage innovative projects and public arts
activities that make Iowa City a public art
destination
rMdTiFi -Mr-Tr:Erin - i . . u uid7'1'4i%f-Ti=11 .2�iii117
• Consider meeting time in the evening to encourage more
public participation
• Reevaluate location of meeting
• Develop projects/programs/criteria that encourage these
opportunities
• Expand opportunities to create functional art installations
• Expand opportunities to engage public in unexpected
ephemeral art experiences
• Incorporate opportunities that encourage fresh ideas/
creative interpretation
• Ensure programming draws new audiences and generates
helpful feedback
November 2019
December 2019
November 2019
December 2019
Ongoing
Ongoing
City of Iowa City Strategic Art Plan 15
GOaI 1 Continued
E
Develop a method by which the public can provide • Evaluate digital media opportunities to solicit feedback. January 2020
ongoing input. • Incorporate audience feedback for programs/projects where
possible.
• Conduct annual survey for general public input.
• Initiate annual gathering of arts organizations/professionals
to optimize coordination among partners.
F Seek opportunities to prioritize the involvement of
our large pool of talented local artists.
G Develop criteria to define what determines
progress; quantitative and qualitative.
Review annually.
16 City of Iowa City Strategic Art Plan
• Determine geographic area for the term "local artists.
• Develop a baseline of information about activities in which
local artists have participated.
• Determine needs of local artists that can be addressed by
public art programs and activities.
• Ensure that programs that respond to these needs are
developed and involve local artists.
• Programming outcomes are reviewed annually and this
information is used to refine programming for the year.
Ongoing
January 2020/ongoing
GoaL 2 Expand opportunities to use public art to enliven and enhance areas throughout Iowa
City to ensure that everyone in the community has a chance to enjoy it.
A Conduct an inventory and prioritize potential areas • Sites identified and prioritized including interior and exterior. February 2020/ongoing
for future consideration of public art and arts • Seek out non-traditional locations.
activities throughout Iowa City, particularly • Each site/location evaluated for arts options encouraging
underserved areas, update annually. fresh ideas for opportunities.
• Information used to refine projects and activities for next
year.
B Create a framework to define how these locations • Revisit draft of Temporary Art Installation Policy. February 2020/ongoing
can be made available for temporary art exhibits • Research Art on Loan program and determine how or if to
as well as an evaluation process by which an artist pursue this option.
can propose a project in an undiscovered public
location.
C Generate community involvement with art projects
1. Reinstitute the Neiehborhood Art Program
which enables neighborhoods to work with local
artists to develop public art installation/s that
reflects the identity of the neighborhood.
2. Encourage interactive or performance arts activ-
ities or workshops in various locations for all ages.
3. Encourage private property owners to incor-
porate art on their own property for public enjoy-
ment.
4. Promote our local artists by providing opportu-
nities to showcase their work through studio tours,
neighborhood art festivals, etc.
• Review Neighborhood Art Program guidelines, adjust as March 2020/ongoing
necessary.
• Determine method of implementation/level of funding.
• Develop program/methods for expanding interactive/
performing arts/events.
• Evaluate existing Public Art in Private Places program to
encourage private investment in visual arts on private
property. Evaluate incentives/consider funding programs
to encourage involvement.
• Evaluate opportunities for hosting private artist exhibits/
events including City facilities, parks, coordination opportuni-
ties with existing programming, etc. Consider funding
directed towards coordination/administration costs.
City of Iowa City Strategic Art Plan 17
Goal 2 continued
D Expand the concept of public art with spontaneous • Develop special arts experiences in unique settings designed Ongoing
arts experiences in non-traditional settings. and/or organized when feasible.
E Develop and implement a policy for soliciting and
accentine donations, memorial eifts or loans of
artwork.
F Continue to seek opportunities for temporary
exhibitions of artwork throughout the community
both in public and private locations.
IB City of Iowa City Strategic Art Plan
• Review existing policies and amend/add as necessary. February 2020/ongoing
• Promote opportunities on regular basis.
• Develop program/process that encourages these February 2020/ongoing
opportunities.
• Promote on a regular basis.
• Consider establishment of sculpture garden, annual rotating
art exhibit or other.
Goal 3 Secure and manage funding for the public art program and the care and maintenance
of public art assets.
A Develop a staffing and resource model to
ensure the goals of the Public Art Program
are achieved.
B Identify and secure funding sources that will
provide for a sustainable, reliable resource to
ensure the realization of the Public Art Strategic
Plan. Options could include:
• Hotel/motel tax set -aside
• Private development percent for art - Enables
development bonus (density/height/etc.) if
private developers provide a percent of total
development costs to he utilized for the arts.
Currently available in the Riverfront Crossings
Redevelopment Area.
• Percent for public art - Consider including
percent of capital project costs to install public
art as part of the project (bridges, streetscapes,
etc.) if deemed appropriate.
• General Fund annual allocation
Endowment Fund (Community Foundation of
Johnson County)
• Grants
• Private fundraising
• Develop Public Art Program goals and outcomes. July 2020
• Determine programming priorities for five-year period.
• Determine estimate of administrative requirements.
• Determine funding sources/opportunities foradministrative costs.
• Revisit draft of Temporary Art Installation Policy.
• Research Art on Loan program and determine how or if to
pursue this option.
• Evaluate options, develop recommendation and propose to March 2020
the City Council.
• Continue to evaluate supplementary funding sources and/or
partnerships as they become available.
• Evaluate funding annually and incorporate strategic increases
as necessary.
City of Iowa City Strategic Art Plan 19
GoaL 3 Continued
C Identify strategies to cover maintenance and
conservation of public art.
20 City of Iowa City Strategic Art Plan
• Conduct a regular condition assessment of all the artworks
in the City's public art collection to determine which pieces
need maintenance or conservation, or should be evaluated
for deaccessioning.
• Prioritize conservation needs.
• Identify and secure funding to provide the necessary
treatment, and secure those funds in a revolving fund
accessible when needed.
• Secure the services of a professional conservator for
assessment and/or conservation if necessary. Conditional
assessments of the entire puhlic art collection conducted and
priorities developed.
Ongoing
Goal 4 Collaborate with municipal, civic, nonprofit and private sector organizations to create
opportunities for public art.
Action Steps Tasks
A Develop a process to incorporate Public Art •
Timeline
Inform and involve City departments about the plans and April 2020/ongoing
Program staff, the PAAC and/or artists into early
potential for implementation of the Public Art Master Plan
design discussions and planning for capital projects
and the Guidelines and Procedures for Public Art.
including infrastructure, public facilities and open •
Identify and meet with key departments where public art
spaces.
B Cultivate partnerships in all sectors of the
community (Artifactory, Public Space One,
Summer of the Arts, Iowa City Downtown District,
Stanley Art Museum, University of Iowa School of
Art, University of Iowa Hospitals and Clinics Proj-
ect Art, etc.) to assist with acquisition of artwork
and spaces for artwork and/or arts activities.
C Support efforts by local arts organizations to
create a community art center that provides a
place for the public to learn, practice, and exhibit
fine arts and crafts by continuing engagement and
providing resources as available.
partnerships and collaboration can be developed, and identi-
fy opportunities for partnerships and collaboration on public
art projects at the time of construction or later.
• Work with existing City departments/committees consider-
ing wayfinding projects that may incorporate artwork.
• Determine all potential partners.
• Include in all meeting notifications and planning processes.
• Consider annual joint meeting to share projects/ideas/etc.
• Encourage and maintain ongoing communication with
involved entities.
• Evaluate and seek out funding opportunities as available.
• Act as resource/advocate as appropriate.
January 2020/ongoing
Ongoing
D Promote incorporation of public art in private • Encourage City staff to work with private developers on the March 2020/ongoing
development. potential value of public art and possible opportunities to
include art as part of their developments.
• Explore the feasibility for an ordinance requiring public art in
private development; provide incentives as possible.
City of Iowa City Strategic Art Plan 21
GoaL 5 Build awareness and promote understanding about public art and the benefits of the
arts in general.
A
B
Develop a promotional campaign about the City's
• Identify target audiences and develop promotional campaign. March 2020/ongoing
public art collection that targets all available media
• Develop community awareness strategies and implement for
and reaches all segments of the population:
all public art projects.
1. Identify and implement community awareness
• Capture and utilize other promotional opportunities.
strategies for every public art project installed.
• Identify and widely publicize events and/or opportunities.
2. Identify new ways to get the word out about
• Explore digital media opportunities that would enable the
arts events and opportunities.
public to learn about public art through a self -guided tour
3. Highlight specific artworks, telling the story of
application.
the artist and the history of the work.
4. Explore using digital media application to
create a self -guided tour of the City's public art,
including the opportunity to crowdsource feed-
back by the public regarding art installations.
Assemble and maintain a variety of communication • Identify various communication and/or media networks, and March 2020/ongoing
and/or media networks to target audiences of all cultivate and activate for promotional efforts.
ages and backgrounds.
C Coordinate with other arts organizations to
• Develop artists database to feature local artists and their June 2020/ongoing
sponsor regular events to showcase art projects/
work. Make publicly available.
programs/opportunities.
• Create an e-source bank of programming opportunities,
networks and contact information for communities to access
.......................................................................................................................................................
if desired.
_........................................................................................................................................................................................
p Develop annual report to be presented to the City
• Reinstitute an annual report. Ongoing
Council detailing accomplishments and spending
over the past year.
22 City of Iowa City Strategic Art Plan
PRELIMINARY
MINUTES
PUBLIC ART ADVISORY COMMITTEE
JULY 2, 2020 5:30 PM
ZOOM MEETING FORMAT
MEMBERS PRESENT: Steve Miller, Nancy Purington, Andrea Truitt, Eddie Boyken, Jan
Finlayson, Ron Knoche
MEMBERS ABSENT: Juli Seydell Johnson
STAFF PRESENT: Marcia Bollinger, Wendy Ford
PUBLIC PRESENT: Jason Snell, Sophia Lusala, Kim Cassisa, Mazahir Sahil
Electronic Meeting
(Pursuant to Iowa Code section 21.8)
An electronic meeting was held because a meeting in person was impossible or
impractical due to concerns for the health and safety of Commission members, staff and
the public presented by COVID-19.
CALL TO ORDER
Miller called the meeting to order at 5:34 p.m.
Members of the committee introduced themselves to the public that were present at the
meeting.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA
There was none.
CONSIDERATION OF MINUTES OF THE JUNE 4, 2020 MEETING
Bollinger noted that she updated the attendance chart on the minutes as the version included in
the agenda packet were not updated. She explained that she added Jan Finlayson to the roster
as she was a new member and added the June meeting. Knoche made a motion to accept the
minutes and amended attendance chart. Purington seconded the motion.
PUBLIC ART MATCHING FUND REVIEW
The committee reviewed the individual applications:
Wild Prairie Winds - Bollinger mentioned that the locations and schedule identified in the
application would need to be adjusted due to COVID limitations and limited parking. She also
mentioned that although the application included a Des Moines address, the performers were all
from Iowa City. The proposed locations were discussed briefly. Truitt mentioned encouraging
parks that are accessible to public transit. Purington encouraged expanding outdoor
performance space in parks to encourage a comfortable setting for these types of
performances. Miller expressed his support of the application. Knoche confirmed that approval
of the application would be without specific location identified.
Bloomington Head Start HACAP Mural — Truitt felt the building could benefit from the mural.
Finlayson made a motion to approve the application.
Sprites — Knoche asked how the lighting might be impacted by vehicles going through the alley
since it is motion activated. Miller stated that the original light concept was going to be dynamic
rather than motion activated and that the alley would be better lit with the art installation and
safer for drivers. Purington asked about the nearby apartments and if the lighting might bother
those living in the apartments. Miller stated that the lights would be pointed away from the
windows and low enough not to directly impact the residents. Ford asked Miller about the ropes
and how they were lit. Miller clarified that the robes carried the light that was projected on them
from narrow LED spotlights attached to the pole.
Open Air Media Festival — Purington again mentioned her concern about having to travel to
see these installations and the need to have a permanent location for these types of events.
Bollinger stated that a focus of the project was to bring the events into a variety of locations in
the community. Miller mentioned that the application emphasized that the pop-up locations
would provide an element of surprise in these unexpected locations.
Tour de Farm History Kiosk and Art — Purington expressed concern about the wood fence
and long-term maintenance. Bollinger mentioned the fence would primarily be located on private
property and did not think that it would be eligible for public funds. She added she has
discussed the application with the applicant Judy Nyren and feels that the historic marker
component of the application would best be funded through a Neighborhood Art Project. Nyren
has already accomplished much of the research for the project and has coordinate many
historic events related to the neighborhood. Ford suggested that a recommendation could be
made to set this application aside for consideration as a Neighborhood Art Program.
Truitt made a motion to accept all of the projects at their full funding request except for the Tour
de Farm History Kiosk and Art which should be considered as a Neighborhood Art Project.
Knoche seconded the motion. Approved unanimously.
DISCUSSION OF FY21 FUNDING ALLOCATION
Ford displayed the results of the survey that she sent out to the committee members which was
included in the agenda packet.
Miller asked about the results for the Parks/Trails category and if the committee should be
deciding the exact location for such artwork. Ford suggested that the funding level should be
determined but determining the location is not necessary at this time.
Purington mentioned that the Quad Cities had a sculpture garden. Installation of the pads was
discussed and the cost involved. Bollinger added that if the installations were temporary, an
honorarium would need to be paid to the artist for the exhibit. Past temporary installations had
provided $1000 per honorarium. Truitt added that she was questioning how we would scale a
sculpture garden as she is more familiar with larger exhibits. Miller asked about locations for a
sculpture garden. Purington mentioned College Green Park. Ron added that there may be some
plans for bocce ball courts in the park which could impact any installation. It was estimated that
installation of a pad might be a minimum of $500. Adding in the honorarium, a reasonable
budget for a 3-4 pad sculpture garden would cost $7000-$10,000.A budget of $10,000 was
included in the spreadsheet.
Bollinger suggested that a budget of between $10,000-$15,000 would be adequate for a
Neighborhood Art Project. A budget of $12,000 was included in the spreadsheet.
The committee discussed Matching Funds for FY21. Bollinger stated that the committee
committed $7000 at the meeting so there was $13,000 still available of FY20 funds It was
decided to add another $5000 for FY21.
Knoche asked about the Artist's Registry and if there would be cost associated. Bollinger
thought that she the Info Technology staff were responsible. It was decided to put aside $2000
to cover costs if any.
The Iowa City Municipal Airport was discussed. Several opinions were discussed. Some felt it
was an inviting location to visit to watch planes or provide an exhibition space for artwork. Ford
mentioned that the inside area of the airport was fairly small and an interior exhibit may not be
possible. Bollinger suggested perhaps an exterior sculpture garden may be an option - or
possibly a mural on a hanger wall. It was mentioned that it was ranked high overall for a public
facility but as an individual project it was ranked mediocre by individual commission members.
Bollinger also mentioned the relocation of Dorothy sculpture to the Chauncey Swan Park. Costs
associated with that were not specific but it was suggested to put the leftover funds of $9600
into a Maintenance/Opportunities fund that could cover that expense, maintenance and other
projects that may come up over the next several months.
Knoche made motion to a approve the budget as outlined (below) at this time. Purington
seconded. Approved unanimously.
Public Art Program Funding Distribution
Fiscal Year
FY17
FY18
FY19
FY20
FY21
Budget Allocation
$15,000
$
2S,000
$
2S,000
$SD,000*
$S0,000
Project Categories
Large Projects
Public Facilities
$ 7,500
$
10,600
$
2,000
Parks/Trails
$
6,000
$
7,600
$ 10,000
Parking Ramps
$
30,000
Sculpture Garden
$ 10,000
Longfellow Tunnel
$ 400
$
395
$
425
$
400
$ 400
Other projects
Neighborhood Art
$ 12,000
Performance
$ 3,520
$
2,500
$
7,500
Matching Funds
$ 3,900
$
3,700
$
Soo
$
19,600
$ 5,000
Maintenance/Opportunity
$
600
$ 9,600
Community Involvement
$
2,000
Temporary
IT (artist registry)
$ 2,000
Other (Dorothy, currently)
$
2,000
$ 1,000
Totals
$ 15,320
$
23,795
$
22,025
$
50,000
$ 50,000
PUBLIC ART STRATEGIC PLAN — ESTABLISH SUBCOMMITTEES TO ADDRESS GOALS
AS OUTLINED IN STRATEGIC PLAN
Miller reviewed the goals and objectives of the Strategic Plan and highlighted opportunities for
subcommittees to discuss further.
Bollinger suggested that many of the items were staff related tasks and that they might best be
discussed between staff who would then develop a process to address. She added that PAAC
members would be very helpful in providing input into two areas; community collaboration and
artists outreach/participation. Miller suggested that the development of the subcommittees would
best wait until the August meeting when the two new members were at the meeting. All agreed.
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Bollinger summarized that she and Ford have been working with Loyce Arthur, a Theatre Arts
professor at the University of Iowa to lead the coordination of the mural. Bollinger stated that
Arthur was very well connected with the community and had coordinated several community
participation art projects over the years. Arthur contacted the Center for Afrofuturist Studies and
Public Space One to develop a proposal including what artists will be involved, how the
community outreach component will be handled — particularly including the Black community —
and how the project will be installed. The project is planned on beginning in August and be
completed by October. She stated that PAAC will be responsible for reviewing the proposal and
concept for the mural and provide a recommendation to the City Council. This could require a
special meeting and she would be reaching out if necessary.
SUBCOMMITTEE DEVELOPCOMMITTEE UPATES
There were no updates.
STAFF UPDATES
There were no updates.
ADJOURNMENT
Knoche made a motion to adjourn. Truitt seconded. Meeting was adjourned at 7:25 PM.
Public Art Advisory Committee
Attendance Record
2019-2020
Name
Term
9/5/19
11/7/19
1215/19
1/16/20
2/6/20
3/5/20
4/2/20
4/20/20
5/7/20
6/4/20
7/2/20
Expires
Nancy
12/31/22
__
__
__
x
x
x
x
x
X
x
x
Purington
Ron
Knoche
x
x
x
x
x
x
x
x
O/E
x
x
Juli
Seydell-
x
x
x
x
x
x
X
x
O/E
Johnson
x
x
Vero
Rose
12/31 /20
x
x
x
x
O/E
x
Smith
x
x
x
Steve
Miller
12/31 /20
x
x
x
x
x
O/E
x
x
x
x
x
Andrea
12/31/22
x
x
x
x
x
O/E
x
x
x
x
x
Tru itt
Eddie
Boyken
12/31/21
X
0
X
x
x
x
x
x
x
x
x
Jan
12/31/20
x
x
Finlayson
Key:
X = Present
O = Absent
O/E = Absent/Excused
--- = Not a member