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HomeMy WebLinkAbout11-18-2020 Parks and Recreation CommissionIowa City Parks and Recreation Commission Wednesday, November 18, 2020 5 P.M. Electronic Meeting — 5 p.m. ZOOM MEETING PLATFORM Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting is being held because a meeting in person is impossible or impractical due to concerns for the health and safety of Commission members, staff and the public presented by COVID-19. You can participate in the meeting and can comment on an agenda Item by going to https://zoom.us/meeting/register/ti Mod ugh pzwi E9SPh I B14eoPS7b5zgx5a8C6 via the internet to visit the Zoom meeting's registration page and submit the required information. Once approved, you will receive an email message with a link to join the meeting. If you are asked for a meeting or webinar ID, enter the ID number found in the email. A meeting password may also be included in the email. Enter the password when prompted. If you have no computer or smartphone, or a computer without a microphone, you may call in by telephone by dialing (312) 626-6799. When prompted, enter the meeting or webinar ID. The ID number for this meeting is: 975 1399 7890 Once connected, you may dial "9 to "raise your hand," letting the meeting host know you would like to speak. Providing comments in person is not an option. Iowa City Parks and Recreation Commission Wednesday, November 18, 2020 Electronic Meeting— 5 p.m. ZOOM MEETING PLATFORM AGENDA ITEM 1 CALL TO ORDER ITEM 2 APPROVAL OF MINUTES - SEPTEMBER 9, 2020 ITEM 3 PUBLIC DISCUSSION OF ANY ITEMS NOT ON THE AGENDA ITEM 3 COVID-19 UPDATE —JULI SEYDELLJOHNSON ITEM 4 FY22 PARKS & RECREATION FEE SCHEDULE — BRAD BARKER ITEM 5 REPORT ON ITEMS FROM CITY STAFF a) Parks & Recreation Director —Juli Seydell Johnson b) Recreation Division Superintendent — Brad Barker c) Parks Division Superintendent —Tyler Baird ITEM 6 CHAIRS REPORT ITEM 7 COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS ITEM 8 ADJOURN If you will need disability -related accommodations in order to participate in this program/event please contact Tammy Neumann, Iowa City Parks and Recreation Department at 3191356-5210 or tammy- neumann@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your access needs. IOWA CITY PARKS & RECREATION COMMISSION PRELIMINARY MINUTES SEPTEM 3ER 9, 2020 ZOOM PLATFORM Electronic Meeting (Pursuant to Iowa Code section 21.8) An electronic meeting was held because a meeting in person was impossible or impractical due to concerns for the health and safety of council members, staff and the public presented by COVID-19. Members Present: Stephen Bird, Alex Hachtman, Ben Russell, Melissa Serenda, Angie Smith, Jamie Venzon, Brianna Wills Members Absent: Boniface Penandjo Lemoupa, Blake Winter Staff Present: Tyler Baird, Brad Barker, Juli Seydell Johnson, Kumi Morris Others Present: John Barr CALL TO ORDER: Chairman Bird called the meeting to order at 5 p.m. Steve Bird. RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): None OTHER FORMAL ACTION: Moved by Smith, seconded by Wills, to approve the June 17, 2020 minutes as written. Motion passed 7-0 (Lemoupa & Winter absent). PUBLIC DISCUSSION: None COVID-19 DEPARTMENT RESPONSE UPDATE — JULI SEYDELL JOHNSON Seydell Johnson updated the Commission on the department's past and present COVID-19 response. She noted that several difficult decisions continue to be made daily. She reported there are very few recreation activities that remain open and that the centers remain closed. City High and Iowa City EELS used Mercer Pool for practices but that has since shut -down as well. A hold on all youth sports and the use of athletic fields has also been put on hold. Seydell Johnson sat in a meeting with public health officials prior to this meeting. Though they reported that Johnson County COVID cases have declined, they also shared that there is some question about the accuracy of the data being provided. Youth sports are being held off until September 19. Seydell Johnson expressed that she and staff want to open these activities up again, that they too want to see the kids playing as soon as possible, but it has been determined that without evidence of follow-through with social distancing and the consistent wearing of masks, it simply isn't in the best interest of safety for the community at this time. Seydell Johnson went on to share that City Hall and other public City facilities remain closed with no opening date yet determined. The Terry Trueblood Recreation Center Lodge has opened back up for PARKS AND RECREATION COMMISSION September 9, 2020 Page 2 of 7 events of 100 or less with social distancing and mask wearing guidelines. Picnic shelters are open in parks for casual use but are not yet available to rent. At this point, Seydell Johnson asked for commission input. Wills shared that "in full disclosure" that her son is a member of the Iowa City Eels (ICE) Swim Club. She said that the weeks that Mercer Pool was open provided a great benefit to those students. She noted that the high school swim teams were also using the pool along with the Coralville women's swim team due to repairs necessary at the Coralville Pool. She shared that the consensus from other ICE families is that they are very disappointed in the decision to close the pool and feel that there is no reason to do so. She stated that with the school district remaining open, and that the City ties to the school district, and the fact that the rules put in place by the district are very strict with numerous cautionary measures, that the decision to close the pool was extreme. She asked that beyond these potential health implications, how much Iowa City EELS pays the city to use the facilities. Seydell Johnson did not have the answer to that question readily available and agreed that there is a lot of disappointment about not being able to use the facilities. She pointed out that with the 20% positivity rate for COVID in Johnson County, it is higher than it was in the spring. At the start it was determined that the Recreation Department would close if the school district closed. However, after the meeting with public health staff today, the City staff agrees that it is necessary to close until the COVID rates stabilize. She will continue communications with the Public Health Department. Seydell Johnson agreed that the ICE organization and participants were doing a very good job with mitigation measures, however, it is just simply too high of a risk. Wills stated that when looking at the COVID numbers, they do not show much of a risk to children or high school aged kids. She questioned whether this is going too far and that the silent majority feel the same way. She also acknowledged that she appreciates that this is a difficult position for staff, but in a chlorinated facility it seems overdone. Seydell Johnson pointed out that staff not only have to consider the participants using the pool, but also the lifeguards and other staff that are in the facility, noting that the department has greatly reduced staff to limit exposures. She appreciates that teams want to practice and that families want to be involved. Bird shared that while he lives his life very carefully that he has been swimming with another team in town and does not feel it is a big risk. He also noted that Kickers has done a great job keeping kids safe throughout the summer. He feels that the City needs to figure out how they are going to operate in the new normal, as it seems that the City's attitude is to hunker down and wait for this to pass. He said this is a bigger issue than just Parks and Recreation staff. He said that frankly he feels disappointed that the response is to keep everything closed. Initially it was a good plan but his take is that there are a lot of experts that say it can be done safely. Seydell Johnson expressed her sincere appreciation for commission comments and input. Venzon noted that from a different perspective, her son places in the Red Zone football program. She appreciates that this is a difficult position and that Red Zone is a private group separate from the City, However, having parents sign a waiver in order for their kids to participate, it was disappointed to have it shut down anyway because the City closed the fields. Bird further stated that he does appreciate everything that Parks and Recreation staff are doing and that he doesn't want that to be lost in his comments. He said we are in difficult times and rules change constantly. BUILDING UPDATES AND PREPARATIONS FOR SAFE WORK DURING COVID-KUMI MORRIS Kumi Morris, City Facilities Manager, reported that the City continues with common sense precautions such has providing sanitizing stations in multiple locations in all City facilities, creating and posting signs regarding increased hygiene and social distancing. Morris has worked with the Communications Department to create floor stickers to be put in place once the facilities open to the public. She also PARKS AND RECREATION COMMISSION September 9, 2020 Page 3 of 7 reported that cleaning kits have been placed in all City vehicles. In addition, shields have been placed in areas where the public is served. There have been 84 shields placed through the facilities. Morris shared that the she has been working with Shive Hattery regarding the facilities HVAC systems. An increase in air exchange is in place in City facilities. New air filter systems are being used to lessen the amount of material entering the buildings; this is the same air filter system used in health care facilities. Bird asked how many City employees have self -reported that they have tested positive for COVID. Seydell Johnson said that she cannot share that information, but within the Parks and Recreation Department there have been none. She further stated that the main message is that City buildings are ready for opening. Bird asked what percentage of staff are currently working in offices. Seydell Johnson responded that approximately 50% are present at City Hall and that 100% of full-time staff are present in the Parks and Recreation Department. MERCER & CITY PARK BASEBALL PROJECT UPDATES — TYLER BAIRD & BRAD BARKER: Barker and Baird provided an update on the Mercer and City Park baseball projects. Barker noted that work started in late March. Staff met with Hitchcock Design Group to create a concept plan based on the wish -list provided by staff. This is a $1.2 million project and is slated for fiscal years 22 & 23. Baird added that staff sought bids on laser grading three of the ruining fields at Mercer. This will provide increased playability as well as they are easier to maintain. Staff will also coordinate work on the fencing and dugouts. He noted that more lighting is on the list as well but due to the high cost may be pushed out a few years. Smith asked what else was on the Mercer wish -list. Barker reported that the initial list included synthetic turf placement and increased lighting, new scoreboards and a list of other things that pertained to drainage issues and aesthetics with fencing and benches and a grander entryway. Also included are shade structures and a new roof on the concession stand. After Hitchcock created a concept plan that included these items, it was obvious that some were going to have to be removed from the plan. Possible cutbacks include the artificial turf, some lighting, the scoreboards, and a possibility of some of the concrete work. Staff will continue working with the engineers to determine what can be cut out of the plan to make it more affordable. Smith said that she was sad to see that Happy Hollow field is being taken away. Seydell Johnson noted that after holding community meetings last summer, it was determined that there wasn't a lot of use on that field. She also noted that this field has proven to be a challenge to maintain. On a related note, she announced that the resurfacing of the basketball court began today. PRAII2IE RESTORATION UPDATE — TYLER BAIRD: Baird announced that the prairie restoration project is on schedule. He further noted that the contractor applied the first herbicide application earlier this summer. He said that there will be some weeds and other grasses that will pregerminated so will reapply in the fall. Staff has worked with the seed distributor on a proper seed mix for this area that will include a more shade tolerant and weather tolerant mix. A shorter grass mix will be applied to the hillside at Happy Hollow that will allow for winter use of that space. He PARKS AND RECREATION COMMISSION September 9, 2020 Page 4 of 7 hopes to see some new growth coming up in the prairies established last year. He has received a lot of positive comments regarding the Black Eyed Susans. Bird noted that lower City Park looks great. He asked if there was something on the City website covering the prairie restoration efforts. Tyler said that there is an extensive explanation in the most recent release on the website. REPORTS ON TrEMS FROM CITY STAFF: Parks & Recreation Director — Juli Seydell Johnson • Seydell Johnson introduced Josh Worrell to the Commission. Worrell is the departments new Assistant Superintendent of Parks. Worrell shared information about himself with commission members. Commission welcomed him to the department. • Seydell Johnson noted that she had two pieces of correspondence to share with commission. One included an email (attached) from the Miller Orchard Neighborhood Association who is spearheading a tree -planting project along the southern border of Benton Hill Park. This is an area where many trees were removed when the Prairie Hill Cohousing development was built. They are working with Baird on this project and are planting ten trees along this area and hope to plant those this fall. The neighborhood designed the project and it sits within the park as there was not enough space on the cohousing property so they approached the department with their concept. These trees will add a nice buffer between the park and the Prairie Hill homes. Bird asked if staff provided recommendations for tree species. Baird said that they reviewed the list of trees the neighborhood has chosen and approved of the list. The group also worked closely with Iowa City Landscaping who provided recommendations. • Seydell Johnson shared that the other correspondence was regarding the tree removal at Scott Park. She reminded commission that this is the project that Barr addressed with Commission at their last meeting. Barr informed us that there was a letter dropped off at City Hall for each commission member, however, staff is currently unable to locate. Staff will continue to investigate where these letters ended up. (Information has since been shared with Seydell Johnson and that correspondence is attached to these minutes.) • Seydell Johnson shared a list of park projects pointing out that it is interesting that there are still 25 active projects in progress, even during the COVID pandemic and Derecho storm clean-up. The list is attached to these minutes. Recreation Division Superintendent — Brad Barker: • Barker reported that the full-time Recreation staff have been assisting with lifeguarding, facility projects such as painting hallways and resurfacing floors. They are also helping with some cemetery and parks projects as well as the farmers market which continues to be going strong with an average of 450-500 online orders per week. • Barker announced that the department is partnering with United Action for Youth (UAY) to offer a free afterschool program for junior high and high school students at Mercer. The program will run from 1-4 p.m. (1-2:30 p.m. will focus on tutoring and art programs; 2:30-4 will be more recreation based). Full-time recreation staff will help with this program Staff will plan additional needs as program progresses, which may include some Teen Dynamic components after 4 p.m. • Barker is working with Baird, Morgan Gerdes, Communication/Event Supervisor, and Ashley Monroe, Assistant City Manager, in creating a tree planting initiative. This will include vouchers for a 50% discount on the purchase of trees up to $250. Vouchers can be redeemed at Earle May and Iowa City Landscape. There will also be a low-income discount component where the voucher will be good for a 90% discount. Staff hopes to launch this program in early October. PARKS AND RECREATION COMMISSION September 9, 2020 Page 5 of 7 Wills expressed her concern about running an after -school program in Mercer while not allowing swim team practices. Barker stated that this program will not begin until September 21. Seydell Johnson also explained that this will not be a drop -in program, but rather will require registration so that the numbers can be controlled. This is an initiative to help provide additional guidance, especially for those students who need tutoring. Barker also noted that they will be health -screened upon entering the building and that there will be limited access points. If they leave the building during a session, they will not be allowed to return until the next session. Wills said that she just wanted to make sure the same guidelines are being used for all programming at Mercer. Bird agreed. Parks Division Superintendent — Tyler Baird: • Baird shared that Josh Worrell, new Parks Superintendent, will assist in providing relief for Baird, will work to plan future projects, and assist in day to day assistance with staff. This proved to be especially important as his first day on the job was also the day of the Derecho. • Baird commended parks staff and their coordination with other departments in storm cleanup. Baud reported that there has been a report that there was a straight-line wind during this storm that maintained 98 miles per hour. He also expressed his gratitude towards the Department of Transportation and Secondary Roads for their assistance. He was quite impressed with the help of the community with neighbors assisting neighbors etc. He does not yet have an estimate of trees lost in the storm but knows that number to be substantial. He guesses that the number will reach 100. In addition, the city received a decent amount of damage to the overall tree canopy of those that remain standing. There have been more trees coming down during other storms since Derecho as they were likely weakened by that storm. He expects that there will be continued damage for several months. He reported that Forestry staff has been working nonstop with the bucket truck trying to mitigate the largest hazards. • Baud reported that staff did a great job of cleaning up City parks. Crews would go in first to begin clean-up process and second crew would come in with the larger equipment. • Baird announced that the music play area at Willow Creek Park is near completion. • Baud announced that seven more signs have been placed at park entrances. . Bud noticed that there were some ash trees that had been marked for removal and wondered if staff is behind in this process due to the storms etc. Baird reported that the schedule of removal and treatment depends on when the contractor (Total Tree Care) is available. They came in and did a lot of storm clean- up work. They are currently working in other communities with storm clean-up as well. CHARS REPORT — STEVE BIRD: Bud asked if there were any reports available on COVID costs for the City and if it will be a special line item in the budget. Seydell Johnson said it will be a little of both. City staff have been taking cost saving measures where they can to make-up for some of these costs. She expects there to be a report on COVID, as well as Derecho costs. Bud noted that he read an article about how much funding comes from motel/hotel taxes at Mercer. He asked if that is a concern due to the lower numbers staying at hotels/motels. Seydell Johnson said it is a concern, however, there has been no request to alter operations to date. She noted that it is a smaller portion of the Iowa City budget than it is in other communities. COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA nTMS: Smith noted that she was at a Black Lives Matter event recently at Mercer Park and notice a drone overhead. She thought that drones were not allowed in parks. Seydell Johnson said that they are allowed PARKS AND RECREATION COMMISSION September 9, 2020 Page 6 of 7 and that the only restricted area is near the airport. She said that the City Attorney gave the opinion that we are not allowed to regulate them unless they become a safety hazard. Smith shared that her son is a big fan of escape rooms and scavenger hunts so when planning a trip out of town recently was looking at options. She noted that there is a town that does a mystery scavenger hunt within their parks. She thought it was an interesting idea and provided a great opportunity to encourage people to visit the parks. Serenda said she likes this idea and that, as a newer commission member, it would provide a fun way of discovering some of the parks she hasn't yet visited. Bird asked if there may be a way to do the park tour by driving their own vehicles, further stating that this is always an interesting part of the commission year. Seydell Johnson said she would consider this idea and will likely schedule the park tour during the October meeting. She noted that the meeting will need to start earlier due to the earlier sunset. Hachtman remarked that 2020 has proven to be a time to be creative. He also expressed his thanks to all the staff for the storm clean-up efforts. ADJOURNMENT: Moved by Venzon, seconded by Smith, to adiourn the meeting at 6.05 P.m. Motion Passed 8-0 (Lemoupa and Winter absent) PARKS AND RECREATION COMMISSION September 9, 2020 Page 7 of 7 PARKS AND RECREATION COMD ATTENDANCE RECORD NAME TERM rl rl ti N M Rn b pp EXPIRES Suzanne 12/31/20 X X O/E Bentler -Xt Steve Bird 12/31/21 O/E X X X t X NM NM X NM NM X Alex 12/31/20 * * * * X X NM NM X NM NM X Hachtman Cara 12/31/19 X O/E X Hamann Boniface 12/31/23 * * * X O O NM NM O NM NM O Penandjo Lemou a Ben Russell 12/31/21 X X X O/E X X NM NM X NM NM X Melissa 12/31/23 * * * X X X NM NM X NM NM X Serenda Angie Smith 12/31/21 X X X X X X NM NM X NM NM X Jamie 12/31/20 X X X X X X NM NM X NM NM X Venzon Brianna 12/31/22 X X X O/E X X NM NM X NM NM X Wills Blake Winter 12/31/22 X X X X X X NM NM O/E NM NM O/E Joe Younker 12/31/19 X X X KEY: X = Present O = Absent O/E = Absent/Excused NM = No meeting LQ = No meeting due to lack of quorum * = Not a member now COVID-19 preparations: 1. Increased hand sanitizer stations on throughout our buildings, In front of meeting rooms and near elevators 2. Signage- we worked with communications to create additional signs for: o good COVID hygiene and hand washing practices that were placed around the restrooms and break areas, drinking fountains, o Elevator social distancing signage o social distance floor dots for our customer service areas- where people may have to wait in line. 3. Worked with each department and division to provide disinfectant solution and cleaning cloth kits: o around shared equipment such as copiers and kitchens, and several throughout the work spaces. o Cleaning kits were also provided to city vehicles (housing, building, engineering inspectors and fire and police vehicles). 4. We worked with a local vendor to make custom sized shields for every department in: ■ City Hall (including the Police Department), • Mercer/Scanlon, • Robert A Lee Recreation Center, • Senior Center • and helped with the library. o Our facilities staff purchased the installation materials and installed them, most were hung from the ceiling grid with aircraft cables. o We approximately hung about 84 shields, not including the tabletop shields- coming to about $8,000 in materials. S. In some areas the partitions for cubicle spaces were reworked to separate staff inclose work areas. Here at Robert A. Lee we worked with furniture vendor Storey Kenworthy to rework the cubicle spaces, also areas of Police were reworked. 6. For HVAC systems- we looked at CDC guidelines and worked mechanical engineers from Shive Hattery to: o Increase building fresh air input and air exchanges (from 3 to 5, to 4 to 6) in public buildings- with a control for humidity o Starting our cooling cycle earlier in the operations for appropriate fresh air exchange and to meet temperature conditions o Disabled economizers and Demand Control on air handler systems o Increasing the air handler filters from the standard MERV 8 to 13 or 14 pending on the system (13 is a minimum recommendation) o Increasing frequency of filter changes— due to the use of denser, more stringent filters, we will need to replace them with more frequency to keep the Air Handler Units operating properly. moms CITY OF IOWA CITY TO: Geoff Fruin, City Manager FROM: Jul! Seydell Johnson, Director of Parks & Recreation DATE: September 9, 2020 RE: Park Project Updates 1. Walden Green Community Garden — Development of pocket park with small shelter, garden plots, drinking fountain and future play structure. Bid awarded to Spectra Builders. Design by Snyder & Associates. Construction expected yet this fall. 2. Villa Park Shelter & Drinking Fountain —Small shelter and drinking fountain near new playground. Contract to McComas Lacina Construction. Paving and water service complete. Shelter expected in October. 3. HighwayITrail— SunsettoMormonTrek— Finalpaymentmade. Completing audit and closeout with IDOT. Design by Shive-Hattery. Contractor PCI. 4. Highway 6 Trail — Fairmeadows to Heinz — Design by Snyder & Associates to begin soon. 5. Highway 1 Entry Landscaping —90% Design Complete. Seeking grants and DOT Funding. Design by Jeffery L Bruce & Co. 6. Iowa City Kickers Athletic Complex— Renovate baseball fields into additional soccer fields. Complete. 7. Mercer Baseball Field Master Plan — Initial draft plan received from Hitchcock Design. Engineering Division reviewing plan. 8. City Park Baseball Field Improvements— 2 fields laser graded. Engineering Division developing bid documents for fencing and foul pole replacements. Dugout renovations will follow fencing project. 9. Napoleon Softball Playground — Grading has started. Bid awarded to All American Concrete. Design by Snyder & Associates. Expected completion by October 30, 2020. 10. Fairmeadows Shelter & Playground —Grading and paving have started. Bid awarded to All American Concrete. Design by Snyder & Associates. Expected completion by October 30, 2020. 11. Scott Park Shelter & Playground - Grading and paving have started. Bid awarded to All American Concrete. Design by Snyder & Associates. Expected completion by October 30, 2020. 12. Wetherby Shelter, Restroom & Playground— Construction 50% complete. Construction —PEAK Construction. Design - Snyder & Associates. Expected completion by October 30, 2020. 13. Wetherby Trail Paving - Bids received 9-8-20. Low Bid from McComas-Lacina. Design —Snyder & Associates. Completion expected by October 30, 2020. 14. College Green Bocce Court— Pre Construction Meeting week of September 7. Bid awarded to All -American Concrete. Design by Snyder & Associates. Expected completion by October 30, 2020. 15. Happy Hollow & Court Hill Basketball Court Resurfacing - Bid awarded to All -American Concrete. Design by Snyder & Associates. Expected completion by October 30, 2020. 16. Robert A Lee Phase 2 ADA Improvements - Construction and Bidding Documents for on -deck family restroom will be prepared as a stand-alone project during Fall 2020. Work to be complete in Winter 2020/2021. Design by OPN Architects. 17. Hickory Hill Park REAP Grant Ecological Restoration —Contractors Impact 7G and Applied Ecological Services have completed work on prairie improvements and some invasive species removal. There will be brushing this winter with a re -sprout treatment this spring. Design progressing on streambank restoration with work planned yet this fall. 18. Terry Trueblood Recreation Area REAP Grant Ecological Restoration —Parks staff preparing RFP for services in fall 2020 and spring 2021. 19. 2020 Prairie Restorations - On schedule to be completed in Spring 2021 as planned. First round of herbicide application complete. Seed list has been selected. Contractor —Applied Ecological Services. 20. Willow Creek Playground, Restroom & Shelter— Contractor work completed. Park staff installing Music Playground Area. Music area complete except for a few parts which have been ordered from manufacturer. 21. Lower City Park Adventure Play —Delayed because of issues with design and construction of ADA accessible paths on hillside. Contractor —AII American Concrete. Design by Hitchcock Design. Expected completion by October 30, 2020. 22. Macinaw Neighborhood Street Tree Planting Project— Letters have been sent to neighbors to provide information and "opt out" if they do not wish for a tree to be planted in front of their property. Engineering department completing bid documents. Planting will likely need to wait until Spring 2021 due to low availability of trees from growers. 23. Community Private Tree Planting Voucher Program — Plan to roll out information to residents and marketing Info in early October. Residents will be able to get a voucher to purchase a tree at a reduced cost from local supplier. Tree to be planted on private property and cared for by property owner. 24. 2020 Park ADA Access Improvements — Accessible paths for Brooklyn and Hunters Run Parks. On hold until Spring 2020. 25. Glendale Park Playground and Shelter Renovation — Neighborhood input meetings to be held later this fall. Project scheduled for spring/summer 2021. Tammy Neumann From: Paula Swygard <pswygard@gmail.com> Sent: Monday, November 09, 2020 8:34 AM To: Tyler Baird; Juli Seydell Johnson; parksandrecreation; Mary Knudson Subject: Follow-up for Parks and Recreation Commission November 2020-Benton Hill Park A Hello - Just a reminder to please include this email and the attachment from October with the Parks and Rec Commission for their November meeting as the October meeting was a tour of parks. Thank you, Paula Swygard On Mon, Oct 12, 2020 at 4:47 PM Paula Swygard <pswveard@Qmail.com> wrote: Juli and Tyler - please share this email and the attachment with the Parks and Recreation Commission for their meeting Wednesday, October 14, 2020. Members of the Parks and Recreation Commission, We are writing to provide additional information and clarity about the Miller Orchard Neighborhood Association's pursuit of the re-establishment of screening between Benton Hill Park and Prairie Hill Cohousing through the award of PIN grant funding to plant trees in Benton Hill Park. Benton Hill Park underwent major transformative changes during a Clearing and Grubbing Project in 2017. This project was a City project, and it changed the character of the park. It removed many trees and shrubs far into Benton Hill Park and included the vegetative screening along the border between the park property and the private property to the south. The Clearing and Grubbing Project coincided with two things: 1) The construction of homes by Prairie Hill (Iowa City) Cohousing. As part of their rezoning approval, they were required to put in a sidewalk along their property on the west side of Miller Avenue. 2) The need for the City to continue the sidewalk along Miller Ave from the Prairie Hill property along Benton Hill Park to the corner of Miller and Benton Street which would also meet the goal of improving connections to Benton Hill Park, a goal listed in the Parks Master Plan of 2017, p. 50 https://www8.iowa-city.ore/weblink/0/edoc/1762673/2017-10- 05%20-%20Parks%20Master%20PIan%20-%201owa%20City%201A%20-%20RDG%202016 487 00%20- %20reducedsize.pdf Installing the sidewalk necessitated both the removal of trees (many invasive) and the undergrowth along the eastern side of the park along with the regrading of the steep topography there. Because of the remaining hilly topography, a retaining wall was installed along the eastern border of the park with the sidewalk and prairie grass was planted between the interior sidewalk and the retaining wall. In the fall of 2019, Mary Knudson and I, in our role as Miller Orchard Neighborhood Association representatives, felt that re-establishing vegetative screening between the public and private properties would add greatly to the enjoyment of the park. Because the screening was removed during the City's Clearing and Grubbing Project, we focused on establishing the screening on park land. In November 2019, we reached out to members of Prairie Hill Cohousing with the assistance of Marcia Bollinger, Neighborhood Outreach Coordinator, to gather their input. Additionally, we met with park staff Zac Hall, then Assistant Park Director, Tyler Baird, and Marcia Bollinger along with interested members of Prairie Hill Cohousing in January 2020 to discuss the project. During the meeting, park staff confirmed there were no plans by the City to re-establish trees for screening between the public and private properties and we decided to proceed with an application for PIN grant funding. PIN grant funding is available from the City of Iowa City for use on neighborhood projects and funds are not typically awarded for projects on private properties. At the meeting, all in attendance also discussed tree choice and placement with park staff. Iowa City Landscaping provided the low bid and once funding was approved the trees were purchased. After another meeting with Tyler for final approval of placement, the trees were planted in October 2020 by neighbors who volunteered their time. Because it is easier to see the changes in the park that led to our concerns about the lack of screening, pictures and information are attached. We appreciate the time park staff has spent working with our neighborhood, especially Tyler Baird, and we hope to continue to work together on any future plans for Benton Hill Park. Please feel free to reach out to us if you have any questions, Paula Swygard Mary Knudson (signed with permission) Miller Orchard Neighborhood Association Representatives Benton Hill Park 2017-2020 lb i, � WRV OV . I Entrance to Benton Hill Park 2020 in late winter before trees gain their leaves and prairie grass grew Ail I Benton Hill Park —exiting park in 2020, post -Clearing and Grubbing Project with prairie planting Clearing and Grubbing Project 2017 information .OV(RiAY1AJ F J.rFiEv CIrI GUVE ✓°i'AF $FH'iliF4 1AFMHV Ii3WSI1"rCIA CA1f41914 Q Search this site Scarce Hd - conmmuce Pretests COMPETITIVE QUOTATION - 2017 Clearing and Grubbing Project Description: This Project will include clearing and/or clearing and grubbing at three (3) locations in Iowa City^ Benton Hill Park at the career of W. Benton Street and Miller Avenue, Dover Street near Mercer Park and the Iowa Interstate Railroad, and Hebl Avenue SW near the Iowa City Landfill and Recycling Center, Project Schedule Information: Late StartDate: March 8.2017 Clearing Completion Date lat all sites}: April 1. 2017 Final Completion and site restorations (at all sites$ April 22, 2017 Working Days: 34 Liquidated Damages: $100 per day Date plans available: Wednesday. February 22, 2017 Obtain from: Engineering Division City of Iowa City 410 E Washington Street Iowa City, IA 52240 319-356-5140 Cost. None Pre•bkt Coherence: None eabci Laiguage'.. Project Status /awarded Awardee DeLong Construction Engineer's Estimate $43.838 Sid Deadline Friday. March 3, 2G17. 3:DOpm Council Award Rate Friday, March 3, 2017 Document(s) 2 Bid tab j Qtt(Cia. colts City Curie —.......... ... ..__..........„....____.__.__ Or coi! .. Cmmrciodrticw. seria`, coereufting bids ...........___.......__...___ .. ....... ......_...... _... Cmstviceon r>mj2c1 bid. . ....... ....._.._... .... _...... ......__.. Fire Iowa City NbUt Library .._.._._...__ ........ .............. .............�._�.___... h645geniryx Onlirm {�y+aanr_, ,dscrva..n Parking end tmI,, Cation idl.�'9 d'i� YCLh'dIA[I I IIt I,lL, G:asr s. tnn PI, Pandt ln;an;u..- F"vbv P Lc u'acmbenlr knad coesGnsEian SncLl�' i' .153{Stall[C SYfYiCSS ".anon LGl.e`r .•...._._....____._..... CO3i ESiI1MSE OM]I£M� iOn C4atln9 entl lirvm49 An1aI WIE: vllt] ".FERSESTmw Del gCgnabucWn TWII9pfiYEmvagn9 E3TI my UNR EMENDED UNR EX mma UNR E%1 WN pBl ME IPTM WA" UNR9 AM1pUN! PRICE AMOUNT PME PMOVNl 1. C4anrcd ^nJ GruWiy. Bonlen Mal PaM1Sl4 923 ACgE j tOSAb p] N,1'AAO 63R0.199 14,634m B3,Wp.<O 21 TA G0 S. C4ann9 Ctr+ar Slreot9le 0,33 ACRE 45.mm U.M. M,50OM 14.MW 11800 W 3. Clean,. HaCl Avmrre bib 605 UNMS 4360 3.03029 33m 6.6K.m 13.00 Pd3m A Pnmareei SeeJlrg nM 3dbpmtim,SeMon HflPM bib 023 ACFE /,7w..m 1 50 W0 w $3m.m U.M. 8. TwrquraT Sco�tnJ aM SbblpvEpS powb6eHSlb 033 ACP "Moo =,W Maw 1.574.00 "'Mm .�Mw S6f0AJ 8. IrelalbOm eM P.enwly, M., bock m LF 2E0 S75A0 9.m 1,36MM AW I,m5m 1. T.M Cm4d t t6 Smm SM.09 ;8m.m 2,8DO.m I'Mm 1,40m 'LL 43AW.70 M,112m ]},UM �femlitlnt9u6ffi r mol, I I Wilt. -fn V i� ' � ..•ram;.' -ire rr t -Y6 � Aejf t.-'s �♦ f 8 R� i!• .y3 r i � - y t L 1 wi .p � . _ .' �X _ +, d + ! I f _ _ a I ) S. F � 1 .� ,� _ = -. ��' _ � fir" .at' '• ■ t 'n ., � � � �_ � v J � * ' r .�� � w4'T F-- = 1 :> -_ I �;'u-� /• �•• ,,,u ���y ,a. �` ♦ ram.'-�,-.*.,,_ JK l � T� Southern border of Benton Hill Park — trees planted October 2020 to eventually provide vegetative screening between park and private property TREE REMOVAL IN THE SCOTT PARK STORMWATER BASIN Date: 8-24-20 To: Iowa City Parks & Recreation Commission Cc: Iowa City Climate Action Commission From: Chris Stephan Removal of trees along the Ralston Creek streambeds within the confines of the Scott Park Detention Basin raises a number of questions that need to be addressed by the Iowa City Parks & Recreation Commission and the Iowa City Climate Action Commission. These thoughts are being submitted to support issues raised by John Barr during the Public Discussion segment of the Iowa City Parks & Recreation meeting on June 17, 2020. Although I'm not one of the ecologists or foresters mentioned at the second paragraph of the Public Discussion minutes, I am the professional engineer in Mr. Barr's Scott Park neighborhood. My comments are also intended to address some of the information that Jul! Seydell- Johnson, Parks & Recreation Director, presented to the Iowa City Climate Action Committee, at their meeting on July 6, 2020. The suggestion that removing trees from the creek bed for those areas within the Scott Park Stormwater Basin will reduce flooding, is poorly reasoned. As a registered professional civil engineer, I spent 30 years designing stormwater basins throughout the greater Iowa City area and have also designed numerous small dams for various other clients. I can state with some knowledge and authority that any trees along the creek and within the confines of the inundation area of the Scott Park Dam DO NOT contribute to flooding of property in and adjacent to the basin. The property lines adjacent to the stormwater basin were established so that the properties would be located outside the flooding limits. The Federal Emergency Flood Maps for this area are based on this information. Trees along the creek bed will slow down the velocity of stream flow, thereby contributing somewhat to functionality of the dam (reducing stream flow volumes below the dam). There is no way that trees located within the designated inundation area of the dam increase flood hazards or elevations. The downstream dam is the entity creating the flooding. We residents adjacent to the Scott Park detention basin witness this phenomenon each and every time a significant rainfall event occurs in the Iowa City area. One wonders how much additional carbon will be sequestered when an acre of trees is removed and an acre of prairie is established. The trees grow each year and at season's end drop their leaves and the underbrush goes dormant, so the carbon captured during the growing season is pretty much held in -place. We understand that one of the 'good practice' requirements for prairie health is periodic burning. This burning would suggest that some of the carbon that has been captured by the prairie grasses will be released into the atmosphere. Does the life cycle of an acre of prairie grass sequester more carbon than an acre of creek side timber and underbrush? I think this is a legitimate question to be asked. It was also mentioned that an effort will be made to replace each tree removed by planting two new trees. Has anyone counted and/or documented the number of trees that have been, or will be removed? Is there any provision for providing similar documentation for the trees being planted to replace the removed trees? Another result of the selective removal of trees along the creek bank in Scott Park will be the loss of screening that these trees provide for each of the residents living on either side of the creek. I have had several residents express to me that they specifically purchased their house along the creek bank because of the trees that are presently there. The trees provide very much of a'rural' feel to the area. They help screen the lights and activities from opposite sides of the creek, which is a major reason for choosing to live where we do. In fact, one neighbor told me that she spent five years looking for a house on a lot specifically with the park and creek tree characteristics present in Scott Park, prior to purchasing her house on Scott Park Drive One lesson I learned during my years working with local developers of mixed use developments, was to develop the higher density parcels first, so that the single family parcels could not suggest that they were unaware, or were not told, of the higher density development that was near their property. It would seem that Iowa City, through the removal of the trees along the creek in the Scott Park detention basin, is significantly changing the character of the area after homeowners adjacent to the area specifically chose their location based on the present condition of the creek. If the City wants to change the character along the creek, perhaps it should be done prior to the sale of any of the lots along the creek. Having watched the mowing operations in the Scott Park Stormwater Basin for the past 28 years, I have to question how much grass mowing effort is going to be reduced when trees on either side of Ralston Creek are removed and the area from which the trees have been removed is planted in prairie grasses. To my observation, the areas now occupied by trees on either side of the creek are not now being mowed and will not be mowed when planted to prairie. So how much mowing effort have we saved? I might also suggest that the periodic burning of the prairie areas will not be well received by the residents downwind from the burn. With the prairie areas being bounded on virtually all sides, it won't matter what direction the wind is blowing when the burn occurs. A number of neighbors have summarized the question at hand by asking, 'Do we want the area along the creek in the Scott Park detention basin to look like a golf course, or do we want it to remain a natural looking streambed?' Should any of the commission members, or City staff wish to contact me, my email address is: Chrisreml3@vahoo.com Thank you for your time and consideration. Date: November 10, 2020 To: Juli Seydell Johnson, Director of Parks & Recreation From: Brad Barker, Superintendent of Recreation Re: Parks and Recreation Fees and Charges Commission Role: Provide review, recommendations, and approval Background: The City Code requires the Parks and Recreation Department to submit a schedule of fees and charges every year for approval by the City Council. The Parks and Recreation Commission annually reviews and approves fees and charges for all Parks and Recreation Department services and programs. Staff recommends that user fees for FY22 remain at the rates previously established for FY21. These rates had increased 2-5% across the board from the year prior but were generally not implemented at the start of the fiscal year (Summer 2020 season) due to pandemic closures and cancellations. 220 S. Gilbert Street • Iowa City, Iowa 52240-1632 • (319) 356-5100 • FAX (319) 356-5487 City of Iowa City 10510214 Fartnefs Market 348300 AdveNsing Fees 0.50 0.50 0.50 0]5 0]5 OJS 10510214 Fii Market 363910 Me, Sale of Merch 8-13 8-13 8-13 9-14 1.00 L00 10510214 Fannefs Market 382100 Ventlgr Feas 12.5011400 13.00I15.00 14.00116.00 14. S011650 9-tb 1000I1 ].25 9-14 10.00118.00 5.00 10.W-18.50 S00 10.50-18.50 10520200 Rae. Center Operations U2200 Building/Room Rental -Mg RMKitch/Craft Rm 30.00 30.00 3000 30.00 3200 3200 33.00 33.00 Social Hall 7000 70.00 70.00 80.00 82.00 8200 84.00 84.00 Gymnasium -Full GM 75,00 75.00 75.M 45.00 45,00 45A9 47.00 4],00 105W200 Rec. Center Operations 382400 -Halt Gym Locker Rentals 25 M 25.00 25.00 2500 2600 2600 -Daily (coin operation) .25.50 25-.50 26.W 0.75 0.75 0.75 0.75 0.15 Su Months 45.00 45.00 45M woo 60.00 60.00 Dscormued Discontinued -Replacement key 30.00 30.W 30,00 W.00 30,00 10520M Scanlon Gym 346100 Admissions 10520264 Scanlon Gym 348]60 -Tot Time Special Events $1.50 1.50 t50 1.W 1.00 1.00 100 100 10520264 -Birthday Forays woo 80.00-95.00 80.00-95.00 85.00-10000 88.00-103.00 88,00-103,00 W00-106.00 90.00-106.M Scanlon Gym 382200 Building/Room Rental -Gym 4505 4505 45/]5 45.00/75.00 45.00/75.00 45.00175,00 47,00/78.00 47.0008.00 -Mercer Ml Room 22.00 25.00 25.00 26.00 26.00 27.00 21.00 -PSG Room U)00 40.W 42.W 4500 46.00 46.00 47.00 42.00 -Washes. mam 25.00 2600 26.00 27.00 27,00 -GM Spoitin Event 40/70 tG.00MM 40W1]9.Oo 40.0017O00 41.00172.00 41000200 10SM265 Gam Wood Gym M2200 BuikinglRoom Rental 4S05 25.00-75.00 4595 4500 45.00 Sport team practice (112 45.00 4700 47.00 court) I 25.00 arcu 2500 25.M -Padias 2600 25.00 85.00-100.00 W.00-103.00 86.00-103.00 W.W.106.00 90.00- M.00 10520420 Social Programs 346400 Lessens 26.00 26005000 26.00-30.00 2],OOa1.00 28.00�-0800 28.0048.00 29 W-50,00 29.00.50,00 1052p420 Scctal Programs 363910 Misc. Sala m Memh 12.00 1200 12.00 12.00 12.00.20.00 12.00-20 00 1052043p Cultural Programs 346400 Lassoes 26.00 2600-30.00 26.00.30.00 21.00-3100 28 004S 001 28.0048.00 2900-5000 29.W_WB0 05204W Cultural Proarams 1 346300 JPotters Studs, Pass 200MI 21000 2M001 210.00 22000 220.00 10520480 Summer Cam 348400 Lessons 155.00 160-1 ]5 1W.185 175.00 185.00 185.00 to a MOB 1052020 Aquatics Instruction 346400 Lessors -Red Cmss(Gualp) 3200. 32M 24M 24.00 25.0 2500 22,00-26.00 22.00-26.00 -Private woo woo 75,00 54,00 56.00 moo W 00-58.00 W.00-5800 -Custom Private 90.00 90,00 93.00 93.00 6200-9600 62,00-96.00 -Adult Lessons (Group) 3`100 34.96 34.00 N/A NA WA 22.W-2600 22.00-26.00 -1-4eguarding 100.00 135.00 13500 165,00 165.00 16500 1Mod 170.00 -Water Safety lnst,(40 hr) 125.00 14000 1QW 175,00 175.00 175.00 18p.00 180.00 -Life uam Instrugpr 220.00 220.00 22500 22500 M 001 230.00 2W 00 10520MO Aquacian9 346200 Punch Pass ]0.00 ]000 ]000 80.00 60.00 60.00 nor tOS20530 A9uacivn ,in16 Admskn 4.00 4.00 4.00 4.6p 4.50 4M 32.00•' 4.00 4.00 10520541 Rate Center Pool Door 346100 Admissions 4,00 400 400 4.00 4.00 4,00 10520541 Rec Center Pool Opar 346200 Punch Pass 2800 30.00 woo 30.00 31.00 31.00 4.00 4.00 10620510 Rec Canter Pool Opar W300 Pod Passes 3200. 32.00 -Annual Pass 19400 M8402 208402 14.00414.00 220.00426.00 220.00426,00 227.00439.W 227.0043900 10520541 10520541 Rec Center Pool Over 382200 .30 Day Pass Pnvate Swim Part 18.00 19.00-36 W 19.00-36.00 20.00-3].00 20.W-38.00 2,. W4tS 00 21.W-39 W 21.00J900 ]5.00 75,00 75.00 75.00 75.00 75.00 78.00 ]8.00 10520542 Mercer fork Pod Oper 346100 Admssions 400 4.00 4.00 4.00 400 10520542 Mercer Pit, Pool Oper 3462W Punch Pass 28.00 30.00 30.00 30.00 31.00 4.pp 31.00 400 400 10520542 Mercer Prk Pool Opef 346WO Pool Passes 32.00 32.00 -Annual 194.00 208402 208402214.00414,00220.00426.00220.00426.00 22].00439.00 22].00439.00 10520542 Mercer PM Pool Oper W2200 -30 Day Pass Private Swim Pad 18.00 19.00.38.00 1900.36 W 2000J].00 20 W-M W 20. W S8.00 21 W.39.00 21.W-39.00 ]5d0 ➢5.00 ]500 ]500 ]5.M ]5.00 70 W ]8.00 105XW City Perk Pool Doer 346100 Mori ssipns $244 2.004.00 2.W4.00 2004,00 2.004.00 2.004,00 2.004,00 2.004.00 10520543 City Park Pool Doer N6200 Punch Pass 28.00 30,0 30.00 MW 31.00 3100 32,00 10520543 City Park Pool Oper 344300 Pool Pass 3200. -Annual Pass 19400 208402 208402214.00414.00220B0426.00 220.00426.00 22].0OA3900 22].00439.(W 10520513 Ci Park Pool Do, -3) 362200 Day Pass Private Swim Pa 18.00 t9.00.3600 19 W0 oil 20,00-37W 20.W-38.00 X,W-38.00 21M0 W.W 21,00d9.W 225.00 225.W 10520620 SPI Clubs and Special Even SIM Entry Feas 14.00 14.00 14,00 14,50 15.00 15.00 10520620 SPI Clubs antl Special Event 345600 Charteretl Bus Trips NIA NIA 10520620 SPI IS CIVDs antl Special Event 346400 lessons $6-$23 $8-$23 $8-$23 8.2524.00 8.50.25.00 8.50-25.00 NIA 500-26.00 NIA 5.00-28.00 10520620 PI CIuDs antl Special Event 346900 Spacial Events 5.00-26.00 5.00-2600 10520720Youth Sports ems 1 348400 ILass.ho I 220048.00 25.00-5000 25.00-50.W 28.00.51.50 2TW_53.00 27.00-53.00 2800-5500 28.00-55.N 10520820 Adult Sports Pr rams 105.00400.00 105.0040000105.00400.00 "u uu410.00 90.00410.00 30 00410-001 10,00425=1 10.0042500 10530200 Parks Ops 8 Mair4 382100 Land Rental -Gallen Plots 2290 23.00 A FA 2" WA :. @a_75 3300 17.00.2700 10530200 Parks Ops 8 Maint 382600 Theatre/Stage Rental 50-100/hr 50-150 In 50-150 hr 51.50-154.50 67-200/hi 3300 67-200/hr 17.00-27.00 69.00-206.00 10530200 Parks Ops 8 Maim 382700 Reservations 69.00-206.00 -Park Shelters (for4 hours) 14.52 16-104 16-DO-104.00 4650-107.o0 2u an 139A 2240-139 N 1T00-110.00 1700-110.00 - City Park parking 60.00 60.00 60.00 69N MAC 780 Parking Division Parking Division -walk/event -walk/event deposit 150a 195.. 105:09 Shelter Rate Shelter Rate -disc golf tournament/shelter l00.00 130A0 13900 Not Collected Not Collected 10530200 TTRA 382700 Reservations 060o Shelter Rate Shelter Rate 10530200 Ashton House -TTRA Lodge 382700 Reservations 40-1000 50-15M 50-1500 .00-2000.00 7&2690 70 2600 111.00-267800 111 00-2678.00 40-750 40-760 40-750 50.00-500.00 as 660 65-659 6T00.670.00 9700-670.00 10530211 Ball Diamonds 1382100 Tourn. Fees (land rental) -Out of town 25.00 30.00 30.00 31.00 4000 4000 33.00 33.00 -Local 15.00 20.00 20.00 2100 2;Ao 270 22.00 22.00 10530211 Ball Diamonds -Lights (per hour) 382700 Reservations 13.50 15.00 15.00 16.00 21 a 2190 17.00 17.00 -Field Rental Local (per four) 11.00 15.00 15.00 1600 2140 2100 17.00 1700 -Field Prep Local 25.00 30.00 30.00 31.00 400 40,00 33.00 33.00 -Lights (per tour) 13.50 15.00 15.00 16.00 27,00 2100 17.00 1700 -Field Rental Out of Town 13.50 18.00 MOO 19.00 2900 2500 2100 21,00 -Field PreD Out of town 29.00 35.00 35.00 36-00 4700 47,00 39.00 39.OD 10530212 Soccer 382700 Reservations -Field Rental Local (per hour) 1900. 20.00 20.DO 21A0 27-00 -Out of townigame nontoum 25.00 25.00 25.00 26.00 3400 27.0 34.40 2200 22.00 -Cross Country event 250.00 325.00 2800 2800 10530212 Soccer 382100 Toum. Fees (land normal) 32500 265.00 285.00 70530212 Soccer Out of town (per hour) 29.00 30.00 30.00 34 A0 40A0 40.00 33,00 33.00 -Local frier hour) 25/hr 25.00 25.g0 3300 33A0 2700 2700 10530221 Dog Parks 346100 Admissions -Annual Tags -Daily Tags 35115 1 40-135 40-135 40A35 52-176 52-176 53.00-181.00 53.DO-181.00 -Special Events 5.00 5.00 5.00 5.00 7.00 5.00 5.00 5.00 50-95 MAS 65124 65124 6700-12600 87.00-128.00 10540100 Cemetery 348890 Charges for Services 80-200 90-250 90-250 90-250 93-258 93-258 96.00-266.00 96.00-268.00 -Intamments 100-1000 1251100 1251100 1257100 12e-1133 129.1133 13300.1167.00 133.60.116600 392100 Sales of Land -Lot Sales 200-7600 300-1600 300-1600 300-1600 309.1442 309-7442 318.00-1485.00 318.00.148500 Iowa City Parks & Recreation Commission Packet 11-2020 Ugcomin¢ Events — COVID Updates • Both holiday market events have been cancelled. • Public lap swim on a pre -registration basis is available Monday through Friday, 6:15 AM —4 PM. Middle school, high school and ICE swim practices occur from 4 PM — 8 PM. Sunday hours will potentially be available in December. • Private, small -group meeting spaces at Mercer's P&G room, TTRA and Ashton House will be offered mid - November through March 2021. No more than 10 people will be permitted to a group and masks must be worn at all times. Mornings, afternoons, evenings and weekends are all available for rent at a rate of $10 per hour. • Robert A Lee Recreation Center's lower level will be used as a public warming shelter from mid - November through March. Shelter House will be supervising all operations of this shelter. Notable from Parks & Recreation Staff Parks: • Staff have been mulching leaves in parks and assisting Streets with leaf collection. • Restrooms, drinking fountains and irrigation have been winterized. • Staff have continued to plant trees and water new trees installed by staff and contractors. • Storm damage tree work continues in parks and rights -of -way. • Staff have removed woody plants growing around the ponds and river at City Park and the pond at Windsor Ridge. • FEMA reporting is underway for storm damage hours and expenses. Trees and shrubs are being removed from the prairie areas at Terry Trueblood Recreation Area. • Seeding of new prairie establishment areas has begun. • Work continues on multiple park projects contractors have been working to complete with mostly punch list items remaining. • Staff assisted Cemetery hauling out the pile of tree debris left from the Derecho. Recreation: • UAY continues to offer their afternoon NESTs program at the Mercer Park Aquatic Center on Monday, Wednesday and Friday. Their average attendance per day has been around 7. • There is no winter activity guide planned. Any programming that is offered will be communicated through a hybrid of social and digital media. Iowa City Parks and Recreation Commission Packet I City of Iowa City • Full-time and hourly staff are lifeguarding at Mercer Park Aquatic Center. • Full-time staff have assisted with maintenance projects at Mercer and Robert A. Lee Recreation Centers as well as City Park Pool, parks and the cemetery. • Full-time staff continue to serve in the customer service role. • Full-time staff have been assisting daily with leaf cleanup through the Streets Department. • 'Root for Trees' discount voucher program launched in early October. More than 300 vouchers have been distributed to Iowa City homeowners. Cemetery: • Still waiting on Total Tree Care and their crane to remove some large hangers from the storm. • Staff planted to new donated trees in the cemetery. • Stump removal will be scheduled sometime this fall/spring. Facilities: • The Government Buildings teams from SC and RALRC continue to work at City Hall, Mercer, Senior Center and RALRC to help with sanitizing, deep cleaning, and maintenance during this time. • Staff are prepping RALRC for use of the lower level of the building as a warming center. Shelter house will operate it from 8 am to 5pm, 7 days a week. Schedules will be adjusted to provide custodial coverage in the facility. • Staff have been helping with the Streets leaf collection. • The Robert A. Lee Recreation Center Pool Deck Shower and Fire Alarm Projects are released for bidding. They will be released as separate projects. There was a pre -bid meeting and walk through with contractors on October 22nd and Bid are be due on November 5t^. • Shive Hattery has developed a schedule and cost estimates for the Mercer/Scanlon Dehumidification and Tuckpointing project, next steps will include completing a consultant contract with Shive-Hattery and starting work on bid documents. Top Staff Issues Parks • Most temporary staff have completed their seasons. • Tree availability has altered some planting plans as suppliers struggle to find desired stock. • EAB coupled with the Derecho has impacted tree health and canopy coverage throughout the City on both City and private properties. Recreation • Changing circumstances due to COVID calls for frequently shifting priorities among staff. Staff have been diverted to assist with various non -recreation related areas within the department. Iowa City Parks and Recreation Commission Packet I City of Iowa City • Staff has been busy with mowing / mulching / leaf collection • Staff put up barriers around all our young trees to protect from the deer. Facilities Staff are working on servicing and winterizing HVAC and plumbing equipment at City Hall, Mercer/Scanlon, RALRC, Fire Stations 2 and 4, Ashton House and TTRA Lodge. Maintenance staff are continuing to balance the cooling and humidity with HVAC systems with more stringent MERV 13 filters throughout our facilities, and working with new systems at City Hall and variation in outside temperatures affecting winterization of systems. We are still working with the boiler and BAS contractor and mechanical engineers on calibrating and commissioning the systems. • Winterizing is complete at all outdoor Aquatics areas. Bid Tabulations PROJECT: Recreation Center On -Deck Shower Restroom Project DATE: 11/6/2020 2:00pm ENGINEER'S ESTIMATE: Base Bid Total Project Cost $94,5oo.00 1. McComas-Lacina Construction LC: $84,700.00 2. Peak Construction $97,750.00 3. City Construction, Inc.: $98,400.00 4. Tricon Construction: $107,000.00 PROJECT: Recreation Center Fire Alarm Project DATE: 11/6/2020 3:00pm ENGINEER'S ESTIMATE: Base Bid Total Project Cost $38,500.00 1. Gerard Electric: $43,635.00 2. Trey Electric: $49,500.00 3. Merit Electric: $51,400.00 4. The Baker Group: $53,361.00 Iowa City Parks and Recreation Commission Packet I City of Iowa City 5. S.E. Electric Inc.: $59,470.00 City of Iowa City Facility Sustainability Projects One of the seven City of Iowa City Strategic Goals: Promote Environmental Sustainabifity 1J.nd omri tlon Consultant/Contractor Cost Rebate St a Metric/Pa ack Scanlon Boller and HVAC Replacment Replaced 1988 Boilers and AHU, with $hive-Hattery Inc.,/AAA $882,387.00 Transfer gas/no rebate Complete mily Restroom/shower remodel) (R4331 high efficient condensing boilers and Mechanical construction Accepted by belowl separate water heaters. cost/incl. BAS council 07107120 Mercer/Scanlon Building Automation Systems $1,936.00 rebate for Punchlist (BAS) (R43321 Scanlon Gym portion of 5.3 year payback $90,800.00 BAS system 1518,196) w/out incentive for Install BAS with Boilers/pool water Shive-Hattery Inc.,/ Ind. In total Mercer; 3.8 year temp/minimal AHUs BakerGroup costs above paybackfor Scanion- Robert A. Lee Recreation Center SAS IR43321 $91,330 $ 15,500 standard Accepting $3,678 annual cost Incentive and$1,839 savings; 4.2 years for Install BAS with Boilers/pool water Shive-Hattery Inc.,/Baker bonus for a total of payback with temp/minimal AHUs Group $17,339.00 Incentive' City Hall Boiler Replacement and BAS project $11,905.00 for OAS& 95% $5, 613.00 annual IR41291 total*- boilers complete cost savings; 6.8 Install SAS to Boilers/pool water IS487,500 years for payback temp/AHUs Shive-Hattery Inc. with incentive- Mercer/Scanlon Exterior LED lighting Incentives pending Bid Replacement Shive-Hattery documents in Replace original hallide lights with LED Inc./pendingInc./pending pending progress Mercer Aquatic Center Natatorium Lighting Replace original hallide lights with LEDs does not quality -high Complete -To Replacment quality aluminum be accepted From a lifecycle cost fixture required for 08/08/20 there is a SO% energy Shive-Hattery Natatorium swings & annual Inc./ pending$90,957.64 swi sof$4,499. Public Works Malnteance Faclitty-LEED certed $60,868.00 for LED Punchlist building lP39591 Neumann Monson lighting, buiding City to receive Building components decrease energy Archdects/Merit envelope &HVAC Excellence in Energy by 52% from similar building typologies Construction $10,978,700 ener strat les EfficiencyAward. Public Works Solar Project Potential PPA Solar project on new n/a Pending RFP Public Works Structure. Pending ndin Terry Trueblood Recreation Area Solar Project n/a Pending RFP Pending Pending Iowa City Parks and Recreation Commission Packet � City of Iowa City Oakland Cemetery FY 19 Revenue Report ** shaded areas represent previous 5vr average Revenue from Lot Sales Lot Sale Syr Average # of Interments Interments Syr avg. Revenue from Interments 5-year Avg. on Interments Total Revenue Syr Avg. on total revenue July $3,345.00 $5,832.00 8 7.8 $3,590.00 $4,297.00 $6,935.00 $10,129.00 August $5,950.00 $5,813.00 S 7 $2,675.00 $4,250.50 $8,625.00 $10,063.50 Sept $4,250.00 $8,351.75 5 8 $3,815.00 $4,519.75 $8,065.00 $12,871.50 Oct $18,810.00 $8,299.00 8 6 $4,112.50 $3,502.00 $22,922.50 $11,801.00 Nov Dec Jan Feb March April May June Totals $32,355.00 $28,295.75 26 28.8 $14,192.50 $16,569.25 $46,547.50 $44,865.00 Iowa City Parks and Recreation Commission Packet I City of Iowa City