HomeMy WebLinkAbout02-04-2021 Public Art Advisory CommitteePublic Art Advisory Committee
Thursday, February 4, 2021
*****3:30 PM*****
Note new time
Electronic Meeting
ZOOM MEETING PLATFORM
AGENDA
Electronic Meeting
(Pursuant to Iowa Code section 21.8)
An electronic meeting is being held because a meeting in person is impossible or
impractical due to concerns for the health and safety of Commission members, staff and
the public presented by COVID-19.
You can participate in the meeting and can comment on an agenda item by going
1 to https://zoom.us/i/99498852255 via the Internet to visit the Zoom meeting's registration
page and submit the required information.
Once approved, you will receive an email message with a link to join the meeting. If you
are asked for a meeting or webinar ID, enter the ID number found in the email. A
meeting password may also be included in the email. Enter the password when
prompted.
If you have no computer or smartphone, or a computer without a microphone, you may
call in by telephone by dialing (312) 626-6799. When prompted, enter the meeting or
webinar ID. The ID number for this meeting is: 994 9885 2255
Once connected, you may dial *9 to "raise your hand," letting the meeting host know you
would like to speak. Providing comments in person is not an option.
3:30 PM -Call to order
3:30 PM -Introductions of members and public attending the meeting.
3:35 PM -Public discussion of any item not on the agenda
3:40 PM -Consideration of minutes of the January 7, 2021 meeting
3:40 PM - Updates
• Follow up to Strategic Plan review from last month — determine process to move
forward on several of the items
• Artists Database
• Poetry in Public
3 : 45 PM - Review of Rubrics
4:00 PM - Review of Kiwanis Park Community Garden RFP
4:10 PM - Review of Matching Fund Description
4:20 PM — Review of Neighborhood Art Program
4:25 PM - Review Potential Locations for 2 remaining rotating sculpture pads
4:35 PM - Review of Temporary Art Display Program
4:50 PM - Committee announcements or Committee reports
Staff Reports
4:55 PM - Adjournment
If you will need disability -related accommodations in order to participate in this program/event, please
contact Marcia Bollinger, Neighborhood and Development Services at 319-356-5237 or marcia-
bollinger@iowa-city.org. Early requests are strongly encouraged to allow sufficient time to meet your
access needs.
Minutes
Public Art Advisory Committee
January 7, 2021 5:30 PM
Zoom Meeting Platform
Preliminary
Oecbonic Meet ing � Pursuant to I uvvii CMe sedion 2 1.91
An e I ect ronic jrnecting was held because a me-eb rig i n pe fson was i nip ibl a or impracdral due to ronrerns
for t he health and safety of counci I rnembaers, staff -and th P Pe, h I i r pesenked by COVI D- 19.
Members Present: Eddie Boyken, Jan Finlayson, Ron Knoche, Steve Miller, Nancy Purington, Juli Seydell-
Johnson, Sandy Steil, Andrea Truitt, Dominic Dongilli
Members Absent: None
Staff Present: Marcia Bollinger, Wendy Ford
Public Present: None
Call to Order
Miller called the meeting to order at 5:37 p.m.
Introductions of Members and Public attending the Meeting
There were none.
Public Discussion of Any Item Not on the Agenda
None.
Consideration of Minutes of the December 3, 2020 Meeting
Purington moved to accept the minutes. Seydell-Johnson seconded. Approved unanimously.
Project Evaluation Rubrics #2 — Jan Finlayson and Andrea Truitt will present update on proposed
rubrics for committee review.
Truitt updated the committee on work they have completed on the rubrics but stated that they would
have more information available in the next day or so for the committee to review at the February
meeting.
Determine date for next round of Matching Funds
The committee decided to wait until the Rubrics and Artists Registry have been finalized before
determining a schedule for the next round of Matching Funds. The target would be to roll out in
February and review submissions by April. Bollinger mentioned that there is $7000 available still to be
committed from the FY21 allocation.
River Front Crossings Sculpture Pads — discussion regarding schedule for project as well as alternative
locations for remaining two sculpture pads.
Bollinger stated that the committee had decided at the November 2020 meeting that they wanted to
install three rotating sculpture pads in the Riverfront Crossings Park along the western most trail that
runs closest to the river. She said that the committee had allocated $10,000 for the first -year project
costs which could fund the installation of 5 rotating sculpture pads at approximately $500 per pad, plus
a $1500 one-year honorarium paid to the participating artists. With three pads planned for Riverfront
Crossings, she asked that the committee provide direction on how to proceed with the remaining
funding available for 2 pads. The options could include either reallocating the $4000 funding to another
project or placing the two pads in different location. After discussion, there was consensus that the
committee would prefer to see the remaining 2 sculpture pads be considered for other locations within
the City. The committee discussed the schedule and felt that a call should be put out in March or April
and the installation date would be in June.
Purington expressed her interest in locating these temporary displays along well travel streets within the
City specifically, the trail area along Dubuque Street near the Park Road bridge.
Bollinger stated that staff would provide a list of possible locations at the February 4 meeting for further
consideration by the committee.
Review of remaining Action Items in the Public Art Strategic Plan that have not been addressed
Bollinger reviewed those items that have not been addressed as part of creation of the Public Art
Management Plan, subcommittees currently evaluating Public Outreach or Community Artists Outreach
efforts. The committee discussed the following and determined a process* to ensure that each item
was further pursued.
Encourage people to see art in new ways, in unexpected places and spaces
Develop projects/programs/criteria that encourage these
opportunities
Expand opportunities to create functional art installations
Expand opportunities to engage public in unexpected
ephemeral art experiences
*Include these actions into the Iowa City Public Art Management Plan (ICPAMP) as part of Section 4.3 —
Policies and Procedures Related to Allocation of Annual Funding for Public Art. To be drafted by staff
and reviewed by PAAC.
Develop criteria to define what determines progress; quantitative and qualitative. Review annually.
Programming outcomes are reviewed annually and this information is used to refine
programming for the year.
*Include criteria and process in the ICPAMP as park of Section 4.4 — Policies and Procedures to
determined completion of goals and objectives. To be drafted by staff and reviewed by PAAC.
2
Conduct an inventory and prioritize potential areas for future consideration of public art and arts
activities throughout Iowa City, particularly underserved areas; update annually.
Sites identified and prioritized including interior and exterior.
Seek out non-traditional locations.
Each site/location evaluated for arts options encouraging fresh ideas for opportunities.
Information used to refine projects and activities for next year.
* Inventory and potential areas for future projects partially completed. Building/facilities not evaluated
and needs to be scheduled. Two criteria (non-traditional locations and encourage fresh ideas to be
included in ICPAMP —Section 4.3.
Create a framework to define how these locations can be made available for temporary art exhibits as
well as an evaluation process by which an artist can propose a project in an undiscovered public
location.
Revisit draft of Temporary Art Installation Policy.
Research Art on Loan program and determine how or if to pursue this option.
* Review and update draft Temporary Art Installation Policy and look at Art on Loan programs.
Expand the concept of public art with spontaneous arts experiences in non-traditional settings.
Develop special arts experiences in unique settings designed and/or organized when feasible.
*Include these actions into the ICPAMP as part of Section 4.3 — Policies and Procedures Related to
Allocation of Annual Funding for Public Art. To be drafted by staff and reviewed by PAAC.
Develop and implement a policy for soliciting and accepting donations, memorial gifts or loans of
artwork.
Review existing policies and amend/add as necessary.
Promote opportunities on regular basis.
* Donation policy included in the ICPAMP Section 5.5. Schedule process to evaluate how and when to
promote opportunity and how venues will be provided. TBD
Develop a staffing and resource model to ensure the goals of the Public Art Program are achieved.
Develop Public Art Program goals and outcomes.
Determine programming priorities for five-year period.
Determine estimate of administrative requirements.
Determine funding sources/opportunities for administrative costs.
* Determine schedule for drafting a Five Year Plan for the Public Art Program — to be presented as part
of budget discussions which start in October of each year. TBD
Identify and secure funding sources that will provide for a sustainable, reliable resource to
ensure the realization of the Public Art Strategic Plan.
Options could include:
Hotel/motel tax set -aside
Private development percent for art — Enables development bonus (density/height/etc.) if
3
private developers provide a percent of total development costs to be utilized for the arts.
Currently available in the Riverfront Crossings Redevelopment Area.
Percent for public art —Consider including percent of capital project costs to install public
art as part of the project (bridges, streetscapes, etc.) if deemed appropriate.
General Fund annual allocation
Endowment Fund (Community Foundation of Johnson County)
Grants
Private fundraising
Evaluate options, develop recommendation and propose to the City Council.
Continue to evaluate supplementary funding sources and/or partnerships as they
become available.
Evaluate funding annually and incorporate strategic increases as necessary.
*Continue to evaluate and consider grant opportunities and projects that might be appropriate for
private fundraising. Ongoing
Identify strategies to cover maintenance and conservation of public art.
CendUrnt :4 pap, -Inc condition assessment of all the aFtWE) FI(S on the Qb4c. Embloe aFt collection t&
Prioritize conservation needs.
Identify and secure funding to provide the necessary treatment and secure those funds in a
revolving fund accessible when needed.
Secure the services of a professional conservator for assessment and/or conservation if
necessary. Conditional assessments of the entire public art collection conducted and
priorities developed.
*Determine cost of current maintenance needs and develop schedule for implementation. TBD
Develop a process to incorporate Public Art Program staff, the PAAC and/or artists into early
design discussions and planning for capital projects including infrastructure, public facilities and open
spaces.
Inform and involve City departments about the plans and potential for implementation of the
Public Art Master Plan and the Guidelines and Procedures for Public Art.
Identify and meet with key departments where public art partnerships and collaboration can
be developed, and identify opportunities for partnerships and collaboration on public
art projects at the time of construction or later.
Work with existing City departments/committees considering wayfinding projects that may
incorporate artwork.
*Determine process and schedule. TBD/ongoing
Promote incorporation of public art in private development.
Encourage City staff to work with private developers on the potential value of public art and
possible opportunities to include art as part of their developments.
Explore the feasibility for an ordinance requiring public art in private development; provide
incentives as possible.
2
*Determine process and schedule. TBD/ongoing
Develop annual report to be presented to the City Council detailing accomplishments and spending
over the past year.
Reinstitute an annual report.
*Produce annual report each July describing previous Fiscal Year projects.
Updates
• Artists Database — Bollinger stated that the website adjustments would soon be made and
expected the registry to be available soon for submissions by artists and access by the public.
Kiwanis Park Community Garden art project — Bollinger stated that she and Finlayson were
meeting with interested neighbors of Kiwanis Park on Saturday, January 9 at 2:00 PM to visit the
community garden site and discuss initial concepts for the project. They would also discuss the
process by which they would solicit artists' interest — either through a Request for Proposal or a
Request for Qualification. An update will be provided about the project at the February
meeting.
Capitol Street Parking Ramp project — Bollinger stated that the minutes of the December 2, 2020
Public Art Advisory Committee, which included discussion of the project as well as the images
that were shared with the committee, were included in the December 10, 2020 City Council
Information Packet. There has been no feedback from the City Council members or the general
public regarding the project proposal or design of the mural that she has been made aware of.
Lucas Farms Neighborhood Art Project — Bollinger stated she has reached out the Lucas Farms
neighborhood representatives and hopes to work with them in the near future about initiating
the Neighborhood Art Project in the next couple months.
• Poetry in Public — Bollinger stated that limitations related to displaying the selected poetry in
public buildings and the limited ridership on City buses due to COVID that the decision was
made to proceed with posting all 2020 selected poetry over this summer and look to 2022 to
host another round of poetry submissions.
• Subcommittee meetings — Bollinger mentioned that both the Community Arts Collaboration and
Public Outreach subcommittees were meeting within the next couple weeks.
Committee announcements or Committee reports
None
Staff reports
None
Adjournment
Knoche motions to adjourn. Finlayson seconded. Meeting was adjourned at 7:06 p.m.
5
Public Art Advisory Committee
Attendance Record
2020/2021
Name
Term
4/2/20
4/20/20
5/7/20
6/4/20
7/2/20
8/6/20
9/3/20
10/1/20
11/5/20
12/3/20
1/7/21
Expires
Ron
X
X
0/E
X
X
X
X
X
X
X
Knoche
Juli
X
X
X
X
O/E
X
X
X
X
X
Seydell-
Johnson
Vero
12/31/20
X
0/E
X
--
--
--
--
--
--
--
Rose
Smith
Steve
12/31/20
X
X
X
X
X
X
0/E
X
X
X
X
Miller
Eddie
12/31/21
X
X
X
X
X
O/E
X
X
X
X
Boyken
Jan
12/31/20
--
--
--
X
X
O/E
X
O/E
X
X
X
Finlayson
Nancy
12/31/22
X
X
X
X
X
X
X
X
X
X
X
Purington
Andrea
12/31/22
X
X
X
X
X
O/E
X
O/E
X
X
X
Truitt
Dominic
12/31/23
--
--
--
--
X
X
X
X
X
O/E
X
Dongilli
Sandy
12/31/23
--
--
--
--
--
--
--
--
O/E
X
Steil
2-4
E
E
O
U
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m
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m
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N
N
N
N
N
N
N
N
N
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PUBLIC ART MATCHING FUND PROGRAM AWARDS RUBRIC
I. PROJECT DETAILS AND DESCRIPTION
Overall Application
3. Application is clear,
2. The application is clear.
concise, and well composed.
This project has elements
This project is substantially
that are different from the
different from regular
applicant's regular
programming or has not been
programming. Case for
done before by the City. Case
support is adequate.
for support is exemplary and
merits investment from the
City.
Artwork/event and materials description
3. Project and description are
exemplary and clearly
advance the mission, vision,
and goals laid out in the Iowa
City Public Art Management
Plan.
2. Project and description
satisfactorily advance the
mission, vision, and goals laid
out in the Iowa City Public Art
Management Plan.
1. IAC: Application is unclear
or poorly composed. This
project has been done by the
applicant previously or closely
resembles artwork/events
already available in Iowa City.
Case for support is
inadequate or does not merit
City investment.
1. Project and description are
unclear and do not advance
the mission, vision, and goals
laid out in the Iowa City
Public Art Management Plan.
Images/plans and project illustration
3. Work samples are of high 2. Work samples are of 1. Work samples are of poor
quality and clearly average quality and quality or demonstrate
demonstrate exceptional demonstrate capabilities in inadequate capabilities in
capabilities in artistic concept artistic concept and form. concept and form.
and form.
PAAC Definition of public art
3. Artwork/event dynamically
engages with, and extends
the definition of public art
found in the Iowa City Public
Art Management Plan.
Project location
3. Project location is
considerately and
strategically thought out to
reach target audience.
Project is appropriate for the
location. Artist/contractor
utilizes City Parks/Facility
Inventory in Iowa City Public
Art Management Plan.
2. 3. Artwork/event clearly
fits within the definition of
public art found in the Iowa
City Public Art Management
Plan.
2. Project location is suitable
for the project. The project is
appropriate for the location.
1. 3. Artwork/event does not
clearly fit within the Iowa City
Public Art Management Plan.
1. Project location is random
and project does not suit
chosen location.
1
Technical ability to carry out scope of project
3. IAC: Project has strong
2. IAC: Project has identified
1. IAC: Project has unclear
implementation objectives.
implementation objectives.
implementation objectives
Timeline demonstrates
Timeline demonstrates
and timeline. Raises concerns
thoughtful planning and
planning and consideration of
about project achievability.
detailed consideration.
most tasks needed. Artist and
Artist and partner
Confident project will be
partner responsibilities are
responsibilities are undefined
realized through a clear,
defined.
or unclear.
reasonable timeline. Artist
and partner responsibilities
are clearly defined.
II. PROJECT COSTS AND BUDGET
PAAC matching fund expenses
3. Project budget and
2. Project budget and
1. Project budget and
intended use of matching
intended use of matching
intended use of matching
funds are clear and
funds are identified.
funds are unclear or
appropriate.
inadequate.
Funds from other sources/impact of PAAC funds
3. Project demonstrates
3. Project demonstrates
3. Sources of matching funds
financial support by
financial support by
are unclear or inadequate.
leveraging diverse sources of
leveraging diverse sources.
cash and in -kind match are
well defined. Impact of PAAC
funding is great.
III. PROJECT OUTCOMES
Specific outcomes and measures
3. Project uses strong
2. Project identifies methods
1. Evaluation methods and
qualitative and quantitative
or measures to analyze
measures are weak,
measures to analyze
achievement of arts goals and
inadequate or unclear.
achievement of arts goals and
implementation objectives.
implementation objectives.
Project has appropriate
methods in place to collect
data on evaluation measures.
Engagement with broader community
3. Target community for
2. Target community for the
1. Target community for the
project is well defined, its
project is identified. Plans to
project is not defined. Plans
relevance to project is
disseminate project and
to disseminate and provide
evident. Plans to disseminate
provide equitable access to
equitable access to project
and provide equitable access
project are satisfactory.
are inadequate.
to project are exemplary.
Community partner integration
3. There is clear
2. There is some
1. There is little to no
demonstration of
demonstration of
demonstrated partnership. If
collaborative partnership. All
collaboration. There is
there are listed partners,
involved parties share
investment on both sides, but
partners appear minimally
significant responsibility for
it is imbalanced.
involved.
the successful outcome of the
project.
Kiwanis Park Community Garden Art Project
Request for Qualifications
Introduction
The Iowa City Public Art Advisory Committee and the Ty'n Cae Neighborhood Association are
seeking an artist who would be interested in designing and installing artwork as part of the
Kiwanis Park Community Gardens. The artist would be responsible for communicating with
neighborhood residents about the project, seeking their input on the design, location, features,
etc. and creating and installing the artwork by June 30, 2021.
The goal of the project is to create a visual attraction within the community garden space that
invites visitors as well as gardeners to relax, enjoy the surrounding gardens, and encourage a
connection between those who use it and its visitors.
Project Details
Kiwanis Park is located at 1519 Teg Drive. The park is a total of 14 acres and is named after the
International Service Club Kiwanis. Their motto is "Kiwanis is a global organization of volunteers
dedicated to improving the world, one child and one community at a time." The Dane Family,
who farmed the land for generations and donated the land to the City in 1993 for parkland
development are members of the Kiwanis organization and requested it be named accordingly.
The family continues to be interested in park improvements and feels a child in the art is an
excellent and powerful idea.
An introductory meeting was held at the park on January 9, 2021 to look at the site and share
ideas. From those discussions and email conversations, a list of general concepts was
developed:
• Inclusion of child in the art
• Incorporate the diversity of park
users
• Something small for a small park
• Interest to all ages, including children
• More realistic vs. abstract
• Celebration of growth in nature
• Something functional and attractive.
• Compliment the natural design of the
park with muted tones and changes
in elevation
• Have the neighborhood children
contribute in some way
• Include a small seating area - either
benches or limestone rocks.
� Concrete pouring or other material
that contains (actual) child hand
prints of children who use the park.
It is not expected that all components of this list are included in the artwork.
The project will involve the selected artist meeting at least once to further discuss the concept
for the artwork. This can be onsite or via zoom/virtual platform. The artist will then create a
selection of concepts for the neighbors to review as part of a second meeting or via email
communications.
Budget
The budget for the project is $10,000 which must include all costs of design, fabrication and
installation of the artwork.
Submission requirements
Interested artists are being asked to provide:
• Applicant's contact information including name, business name (if applicable), physical address,
mailing address, telephone, and email.
• Statement of Interest.
• Maximum two -page resume that outlines professional accomplishments.
• A minimum of six (6) and maximum of eight (8) images of past works. Identify images with
project title, location, date completed, media, dimensions, budget, commissioning agency,
project partners, and/or brief description of the project/conceptual information.
NOTE* We are NOT looking for proposals at this time. This is simply a request for qualifications
that will then provide the neighbors the opportunity to review and select a collaborative artist
for the project. Preference will be given to Iowa City artists or those who create art or exhibit
their art in Iowa City.
Project Schedule
Submission Deadline — Friday, February 26, 2021— 5:00 PM
Selection of Artist — Friday, March 12, 2021
First meeting with neighbors — Week of March 15, 2021
Design concepts created and made available to neighbors — Friday, April 9, 2021
Determine Final Design — Friday, April 23, 2021
Installation Completed —June 30, 2021
Public Art Matching Funds
The Iowa City Public Art program was created in 1997 to enhance the appearance of the city through the
selection and integration of art in the public environment. Although most artwork purchased and
installed by the Iowa City Public Art Program has been initiated by the Public Art Advisory Committee, it
is possible for members of the community to submit beneficial ideas that merit consideration for
possible funding/support. The Matching Fund Program is available for art projects (visual, audio or
performance based) that are located in Iowa City and accessible to the general public.
Deadlines for submissions:
Maximum request for matching funds is $2000.
Submissions are reviewed by the Iowa City Public Art Advisory Committee (PAAC) which typically meets
on the first Thursday of the month at 5:30 PM in the Helling Conference Room of the Iowa City City Hall,
410 E. Washington St.
ELIGIBLE PROPOSALS:
• Publicly accessible and viewable within Iowa City— on public or private property (approval of
owner required).
• Murals, sculpture, installations that are permanent or temporary that will withstand human
and weather elements associated with the installation location.
• Visual, audio or performance -based projects.
• Projects that will be installed/completed by
ELIGIBLE EXPENSES
• Materials and supplies necessary for the creation of the artwork
• Wages/stipend for artists/performers to create the work
• Contract labor for installation such as site prep, concrete pouring, tile installation
ELIGIBLE MATCHING FUNDS
• In -kind services, commodities, other grants, personal contributions, and other donations
PROPOSALS AND EXPENSES NOT ELIGIBLE
• Events or performances that are a part of an applicant's regular programs
• Those that do not have the arts as their primary focus
• Those intending to influence public policy or to proselytize a belief
• Those that advertise or promote a for -profit business
• Those for which patrons will be charged admission
• Fees to secure a site (permits, purchasing land)
• Food/Beverages • Events with a primary focus of fundraising
WHO CAN APPLY
Organizations, schools, individuals and government units located within Iowa City such as:
• Individual artists
• Nonprofit 501(c) (3) arts organizations
• Privately owned/operated businesses
SELECTION CRITERIA
Artwork proposals will be reviewed and evaluated by the Public Art Advisory Committee on the
following criteria:
• Verification that the location of the artwork is secured and publicly accessible.
• Ability of the artist/applicant to complete the project within the proposed time frame and
budget.
• Commitment of proposed partners involved in the project. Application should include
verification of that support and a clear explanation of the responsibilities of each entity involved
in the project.
• Ability/willingness of the artist/applicant to work with the PAAC /staff.
• Ability of the applicant to provide matching funds.
• Artwork meets design, funding availability, and appropriateness of the artwork for the site and
how well it "contributes to the identity and viability of the community and promotes the image
of Iowa City". • Verification that temporary art displays will not permanently impact location of
installation or adequate funds are available to make necessary repairs to bring the site back to
the original condition.
SUBMISSION REQUIREMENTS
• Application
• Artist background information including samples of relevant past work or documentation of
like -experience and skill.
• A narrative statement to demonstrate that the artwork will be accessible at a location that is
open and freely available to the general public.
• A narrative of the artist's concept including project details, if applicable:
• Size, weight, medium, materials
• A site plan with building and grade elevation and/or images of building facades
showing the placement of the proposed artwork within the site proposed.
• Installation details (foundation, mounting, distance to street)
• Maintenance requirements of permanent installations and commitment of applicant
to carry out that maintenance for a period no less than 2 years.
• Visual representations of the artwork will be submitted in one of the following
formats: • jpgs (image resolution 1800 pixels on longest side);
■ A model of the artwork, or
• A graphic or artist illustration depicting several views of the artwork.
• The artist will acknowledge that ownership will be considered at time of review.
NEIGHBORHOOD PUBLIC ART PROJECT PROCEDURES
The Neighborhood Public Art Project has been established to move the focus of the Iowa City Public Art
Program to art in the neighborhoods and to allow neighborhoods to actively participate in the selection,
site location, possible production and installation of art in their neighborhoods.
The following is the process for implementation of the Iowa City Neighborhood Public Art project:
NEIGHBORHOOD SELECTION PROCESS
Neighborhoods will be notified through the Office of Neighborhood Outreach of the opportunity to
participate in the Neighborhood Art Project. A letter of interest must be submitted by the neighborhood
association that will include the following:
• How the neighborhood intends to solicit input from the entire neighborhood.
• An estimated schedule of the process.
• Who will be the chief neighborhood contact person for the project
• How the artist will be selected and what role they will play in working with the neighborhood.
ARTWORK SELECTION PROCESS
Neighborhoods must solicit all residents of the neighborhood to participate in the selection process to
determine the type of artwork that they wish to acquire/commission, and the location(s) of the
proposed artwork. The neighborhood should begin the decision -making process with a "concept" artist.
This artist should be able to collaboratively work with the neighborhood through the mechanics of
design and artist selection. The Public Art staff can assist to the neighborhoods to locate potential
"concept" artists. Any fee for the "concept" artist would be part of the budget for the neighborhood art
project. Once a type of artwork is decided upon, the neighborhood will work with the concept artist in
determining the design, composition, scale, etc. of the artwork, utilizing the selection criteria
established for the Public Art Program. This artist can also assist in the development of calls to artists (if
applicable) for the neighborhood and guide the neighborhood through a selection process. It is also
completely acceptable that the concept artist submits a proposal for the completed neighborhood art
project.
All existing criteria established through the Iowa City Public Art Program; procedures for site selection,
maintenance, accession and deaccession/relocation must be met in the consideration of the artwork.
REVIEW PROCESS
The neighborhood must present their concept plan for the artwork, proposed site(s) and method of
artwork or project artist selection, and proposed budget to the Public Art Advisory Committee (PAAC)
for initial consideration. The PAAC will use the attached "Neighborhood Art Project Proposal Review
Criteria" as a guideline for decision making.
After approval of the concept, site location and budget, aCall-to-Artists (if necessary) will be developed
by the neighborhoods with the assistance of staff and the PAAC. Selection of the artist/artwork by the
neighborhood will be in accordance with the Acquisition Procedures developed for the Public Art
Program. PAAC will then review of the final project and authorize commencement of the project.
REVIEW CRITERIA
In reviewing the concept plans for the Neighborhood Art project proposals, the Public Art Advisory
Committee should consider the following:
• Has the neighborhood provided the opportunity for all residents to participate in the process?
• Has there been participation in the process by professional artists in creating a project or
designing/creating the artwork being proposed?
• Have all long-term maintenance requirements been addressed?
• Have initial contacts been made regarding availability of the site for installation of the artwork?
• Are the existing criteria established through the Iowa City Public Art program capable of being met
(i.e. Acquisition, Maintenance, deaccession/relocation), particularly:
• Site Selection
• located on public property
• visible and accessible
• does not disrupt traffic flow
• durability of artwork in relation to location
• Has the Artist selection process been determined and is it feasible?
• Is the proposed budget reasonable?
NEIGHBORHOOD MENTORING PROCESS
Upon completion of their art project, the participating neighborhood may be asked to work with and
share their experiences with one other neighborhood association interested in participating in the
Neighborhood Art Project.
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Draft
City of Iowa City
Temporary Display Policy and Application
The City of Iowa City wishes to foster the creation and installation of temporary exterior public displays on
select public buildings. A limited number of exterior locations are available for the display of posters,
banners, sculptures and/or other artwork that promotes community organizations, activities and events
and/or shares original works of art. Display locations are hosted by the City as a free service and space is
available at the locations listed in Attachment A.
Displays are limited to one month - the first day through the last day of the approved month.
Application Process
Applicants must submit application materials directly to the responsible staff listed on Attachment A no
sooner than 8 weeks but at least four (4) weeks prior to the intended installation date. The applicant may
be required to be available for discussion with staff or the Iowa City Public Art Advisory Committee
regarding the proposal. Applications are reviewed on a first -come, first -serve basis. Incomplete
applications will not be considered.
Content Criteria/Standards
Displays are intended to:
• welcome visitors
• promote specific community (non-commercial) activities and events
• provide an attractive seasonal display
• note historic events and/or anniversaries of community interest
• share works of original art
Displays are not intended to:
• advertise political candidates or issues
• contain injurious, offensive, or sexually explicit language or pictures
• advertise for commercial business
• solicit for fundraising or charitable contributions
• promote religious holidays or events
• be a performance based event as these are covered under separate policies
• suggest or promote the use of alcohol, tobacco or illegal drugs
Each display shall include as part of the display:
• the name and contact information for the group or individual preparing the display must be
part of the display
• specific information about the activity or event (i.e. time, date, and place) If applicable
Installation/Material Requirements:
• Installations must be able to withstand human and weather elements associated with the installation
location.
• Installation method must be acceptable to responsible staff so as to ensure a safe, secure display.
City of Iowa City Responsibilities
• Review submitted applications within a timely manner and provide notice of decision no later than
20 calendar days before the proposed installation after application submission.
• Grant applicant sole ownership of the final design and artwork and will not copyright the final
design and artwork.
• Provide general coordination assistance with installation, removal, and promotion.
• Provide promotion of the installation as agreed upon with the applicant.
Applicant Responsibilities
• Propose high quality display that responds to guidelines.
• Provide funding for fabrication, installation, maintenance, insurance, deinstallation, and site
restoration.
• Obtain necessary insurance policies, as determined by the City's Risk Manager naming City of Iowa
City as an additional insured.
• Coordinate with designated staff the installation of display (tools, materials, utilities and
equipment not provided by the City).
• Provide information regarding display and creator to the City for purposes of promotion and press
releases.
• Monitor and maintain the artwork during the display period.
• Oversee deinstallation of artwork and site remediation. Artwork not removed by the end of the
agreed upon dates will be removed and disposed of by City staff.
Determination of Eligibility for Display
The designated department staff will determine the eligibility of the display according to this Temporary
Display Policy. Staff may seek the review by the Iowa City Public Art Advisory Committee in order to make
that decision. If it is determined not to meet this Temporary Display Policy, the applicant will be informed
of this decision, and the applicant will be offered the opportunity to modify the display to meet the
eligibility requirements.
Disclaimers
• The City assumes no responsibility for loss, damage or destruction of items on display.
• The City does not accept responsibility for ensuring that all points of view are represented in any
single display. Granting of permission to a display does not imply the City's endorsement of content
nor will the City accept responsibility for the accuracy of statements made in such display.
• The City reserves the right to refuse display space to displays which, in its opinion, do not meet
this Temporary Display Policy.
Exhibit A
Locations Available for Public Displays
LOCATION SIZE OF DISPLAY AREA STAFF CONTRACT INFORMATION
Name of Applicant:
Address:
E-Mail Address:
Secondary Contact info:
Address:
E-Mail Address:
City of Iowa City
Temporary Display Application
Date:
Phone #:
Phone #:
List of Participants/organizations involved in the display (attach additional sheet, if necessary):
Name Contact Person Email/Phone #
Project Title:
Proposed Location:
Alternate Location:
Proposed Start Date of Display:
Type of Installation: Mural Canvas Gallery Display Sculpture
Other:
For the purposes of determining if the proposal meets the Temporary Display Policy, describe the purpose of the
proposed installation:
Materials proposed to be used:
Describe how the display is proposed to be installed:
***ATTACH A DETAILED IMAGE OF THE PROPOSED DESIGN TO THIS FORM***
including dimensions and details on where it will be installed
How will the costs of the project be funded?
I agree to all provisions outlined in the Temporary Display Policy. I further agree that no alteration shall be made to
the display as described in this application without written approval by the City.
Applicant Signature:
Date:
Applicant Signature: Date: